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HomeMy WebLinkAboutApril 20, 1993:fir. Closed Session 6:30 p.m. Pre- meeting 7:00 p.m. A G E N D A ARCADIA CITY COUNCIL MEETING APRIL 20, 1993 7:30 p.m. INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: Councilmembers Ciraulo, Harbicht, Lojeski, Margett and Fasching ACTION All Present MINUTES of the April 6, 1993 adjourned and regular meetings Approved as correcte MOTION: Read all ordinances and resolutions by title only and waive reading in full. Adopted PRESENTATION to Arcadia High School Girl's Varsity Soccer Team, CIF Champions PRESENTATIONS to Mayor George Fasching Presentation of City plaque by Mayor Pro Tem Joe Ciraulo Presentation by Mayor Pro Tem Ciraulo for Governor Pete Wilson Presentation by Mayor Pro Tem Ciraulo for Senator Frank Hill Presentation by Mayor Pro Tem Ciraulo for Supervisor Mike Antonovich Presentation by Mark Harmsen for Congressman David Dreier Presentation by Al Miller for Assemblyman Dick Mountjoy Presentation by Gordon Maddock for Arcadia Chamber of Commerce REMARKS by outgoing Mayor George Fasching AGENDA 4/20/93 f� ACTION REORGANIZATION of Arcadia City Council for 1993 -1994: Election of Mayor - Joe Ciraulo 5 -0 Election of Mayor Pro Tem - Dennis Lojeski 5 -0 REMARKS and introductions by Mayor REMARKS and introductions by Mayor Pro Tem REMARKS and introductions by Councilmembers BRIEF RECESS ROLL CALL: Councilmembers Fasching, Harbicht, Lojeski, Margett and Ciraulo All Present Joe O'Brien 1. Time reserved in the audience for those who wish.to. Scott Downey address the City Council (five- minute time limit per person). 2. CONSENT ITEMS a. Request for the City Council to authorize the transfer of funds from the General Fund for the reproduction of the amended City Charter. Approved 5 -0 b. Approval of Amendment Number Two to the Foothill Transit Joint Exercise of Powers Agreement. Approved 5 -0 C. Establishment of Evidence Technician Classification. Approved 5 -0 - 2 - AGENDA 4/20/93 Approved $2,791 for police management personnel costs as related to the Rodney King verdict. 5 -0 - 3 - AGENDA 4/20/93 A TIO 3. CITY ATTORNEY a. RESOLUTION NO. 5721 _ Designating the Planning Director William Woolard as the authorized representative for public assistance for the City of Arcadia for the purpose of receipt, processing and coordination of all inquiries and requirements necessary to obtain available State and Federal assistance. Adopted 5 -0 b. RESOLUTION NO. 5722 - Supporting State legislation to control and limit taxpayer expense and public costs with reference to undocumented persons by endorsing State Assembly Bills 2171, 149, 150 and 151. Adopted 5 -0 Excluding AB 2171 c. RESOLUTION NO. 5723 - Authorization for use of ICMA Deferred Compensation Program Adopted 5 -0 d. Claim of J. M. Kloss Denied 5 -0 4. MATTERS FROM STAFF S. MATTERS FROM ELECTED OFFICIALS 6. ADJOURN to 5:30 p.m., April 27, 1993 Approved $2,791 for police management personnel costs as related to the Rodney King verdict. 5 -0 - 3 - AGENDA 4/20/93 Memotandum ,�`O�►o.. :. °' April 20, 1993 Date------------- - - - - -- - - TO: City Council FROM: James S. Dale, Finance Director 4_� SUBJECT: Recommendation for an Alternate Deferred Compensation Plan For quite some time, we have had inquiries from City employees requesting the City to consider offering an alternate deferred compensation program. These inquiries were initiated because of the limited investment options currently available through our existing deferred compensation administrator and the seemingly low interest rates offered. Finance has solicited proposals from other administrators to provide more flexibility for our program and additional investment options. As you know, the City is currently under contract with Great Western Bank for the administration and investment of the City's deferred compensation program. The City has been with Great Western for over 10 years now and although they continue to be a solid institution that offers and administers a quality program, it is in the best interest of the City and our employees to offer an alternate plan so that employees can exercise more control over the investment of their retired assets consistent with their retirement goals. Jerry Parker, the City Treasurer, who is well versed on investments and market interest rates, Sharon Casey, our in -house expert and the City's administrator for our deferred compensation program and myself met with three (3) well established administrators in our effort to select the most suitable administrator. We interviewed the following companies: ICMA Retirement Corp. Lincoln National Life Public Employees Benefit Service Corp. (PEBSCO) These administrators are well qualified to provide services to our employees and each offer a quality plan with a variety of investment options. In evaluating the various programs, we contacted other municipalities to obtain additional input and comments in making our selection. Following is a brief discussion of each of the plans for your considerations. ICMA Retirement Corporation This plan provider is dedicated exclusively to the service of public employees. The assets held are held in trust and are not subject to the claims of creditors of ICMA. All deposits are held by the Trust, which is 1 LASERIMAGED3 C, 20 0 n neither a bank nor a savings and loan. It is a common law trust consisting of over $2.5 billion in pooled retirement plan assets of over 4,200 government plans. Participants of this plan may invest in as many as seven different funds, including six total return funds and a minimum -rate option. These investment options cover a broad spectrum of asset classes considered prudent for retirement planning. These investments require no front or back end loads, no withdrawal fees or roll over fees. ICMA utilizes several independent advisers to manage its investment funds. Participants leaving the plan (under circumstances defined by the Internal Revenue Code) including those transferring to another eligible plan, may withdraw all assets without penalty. In summary, the ICMA deferred compensation program provides a proven record of investment performance, comprehensive services and flexible /no cost benefit payment options. LINCOLN NATIONAL CORP. Lincoln National is one of the largest stock life insurance companies in the United States. They are a publicly -held insurance holding company organized under Indiana law. They have received the highest rating of A.M. Best, an independent insurance evaluation service, for more than eight decades and is currently rated A+ (Superior) by that organization. Participants of this plan may invest in a variety of investment options varying from a minimum rate or fixed rate annuity to various mutual investments. Management of the various investment options is provided by Lincoln National Investment Management Company. Sub - Advisory Agreements are also in effect. The sub - advisory may perform some, or substantially all, of the investment advisory services required by those respective funds. There are no account charges with respect to Single Payment Deferred Contracts. For Periodic and Flexible contracts, Lincoln National will deduct specified amounts for administration services. In addition, there are other withdrawal charges for periodic payment contracts for partial withdrawals under certain circumstances. As is the case with ICMA, there are no front or back end loads for investments in the various investment options. Lincoln National provides a quality deferred compensation program, however, they are owed and managed by Lincoln National and do have certain restrictions and penalties on withdrawals under certain circumstances. E� BSCO PEBSCO is a third party administrator of deferred compensation programs, a wholly -owned subsidiary of the National Corporation and is backed by National Enterprise, a large provider of financial services. Investment options have been selected from existing mutual funds and includes a Money Market Fund backed by Nationwide. A key feature of PEBSCO's investment option is that K LASER ITMAGED 21 they offer a multitude of existing mutual funds such as Dreyfus, Fidelity Magellan, Twentieth Century, etc. These funds are managed by their respective fund managers. PEBSCO is a well established administrator of Deferred Compensation Programs, however, their fixed rate investment is backed by a single insurance company (Nationwide). Summary All three providers (ICMA, PEBSCO and Lincoln National) offer a quality deferred compensation program. All have a proven record and all are well represented in cities in California, However, it is my feeling that ICMA offers a program which when compared to the other providers, makes them more suited for the City of Arcadia. ICMA's program provides: - Flexibility - Diversification of managers and investment styles -Lack of Restrictions and penalties - Diversification of fixed funds A major factor in recommending ICMA is their independence from a parent company dealing in the insurance industry. ICMA's fixed rate investment is backed by contracts issued through a number of quality financial institutions and not by a parent or subsidiary insurance corporation. It is my recommendation that, the City offer a second or alternate deferred compensation plan and that plan be the deferred compensation program offered by ICMA. Further, that we schedule July 1, 1993 for implementation and that Council be asked to approve and sign an agreement with ICMA and that employee meetings be scheduled for May and June for sign up and implementation starting in July. Attached is a Resolution adopting a second employees' Deferred Compensation Plan and authorizing the execution of certain agreements, subject to approval by the City Attorney. MKOGO- .iOSOAM That the City Council approve a resolution adopting a second Deferred Compensation Plan for the City of Arcadia and authorize the Plan Administrator to execute related agreements. Approved: JSD:mlp -- -1 1 .........7 -.. LA ^3 LR itiv;;,G 7D 22 VemotanWum r�°�.._• °''� April 20, 1993 Date------------- - - - - -- -- -- TO: City Council FROM: James S. Dale, Finance Director SUBJECT: Natural Disaster Assistance In 1987 the City experienced a major earthquake referred to as the Whittier Narrows Earthquake. The City Council declared a local emergency, requested the Governor to proclaim a state of emergency and requested public aid and assistance. Subsequently, a local emergency was declared and the City was entitled to financial assistance under the State Natural Disaster Assistance Act Program. The City submitted claims for damages incurred and the State office of Emergency Services approved payment to the City amounting to $5,718.00. Reimbursement of the approved costs has been received, however, in order for the Federal Emergency Management Agency to close out the file on this disaster, a number of close -out documents must be processed and submitted. These documents must be signed by authorized representatives of the City. The initial resolution, which was adopted at the time of the disaster, specified authorized City officials no longer employed by the City to represent and sign all documents. At this time, a resolution must be adopted naming a current City representative as the authorized agent. The City Planning Director William D. Woolard serves as the Plans Section Chief in an emergency and as such provides situation analysis, message control, damage assessment, documentation and resource analysis. His involvement in an emergency situation makes him a logical choice to serve as the City's authorized agent in an emergency. RECOMMENDATION It is recommended that the City Council approve a resolution authorizing William D. Woolard as the authorized representative for individual assistance of the City of Arcadia for the purpose of receipt, processing and coordingi.ng�f all inquiries and requirements necessary to obtain State and F d ra ass stance. Approved: Donald R. Du City Manager JSD:mlp L A LE R 14 U B YD P emo'jana�un�c - tom . *1 641 ,11t. DATE: April 15, 1993 TO: Mayor and Members of the City Council FROM avid Feinberg, Administrative Assistant SUBJECT: Amendment to Joint Powers Authority Agreement with Foothill Transit The City has been requested by Foothill Transit to amend our existing agreement to make a procedural change in the Foothill Transit Zone. Foothill Transit is comprised of twenty-one cities and the County of Los Angeles. Each city and county supervisorial district included in the service area has one general membership vote. The seats on the Executive Board are split into four geographic clusters by city from Arcadia in the west to Claremont in the east. Each cluster represents one vote on the Executive Board. The fifth vote is appointed by the Los Angeles County Board of Supervisors. When the Joint Powers Agreement was originally signed, Foothill Transit's service area fell within two supervisorial districts. Due to redistricting, Foothill Transit's service area now lies within three supervisorial districts. The amendment permits one delegate from each supervisorial district which falls within Foothill Transit's service area to be included in the Zone membership. At its last meeting, the General Membership of Foothill Transit agreed to modify the existing agreement to reflect this change. The makeup of the Executive Board is not effected by this amendment. Recommendation It is recommended that the City Council pass a motion to r, approve Amendment Number Two of the Joint Exercise of Powers Agreement between the City and Foothill Transit. attachment Approved: ktiletilV) Donald R. Duckw rth, City Manager LASER 0 TD • 5 74 s- i AMENDMENT NUMBER TWO TO THE JOINT EXERCISE OF POWERS AGREEMENT BETWEEN THE COUNTY OF LOS ANGELES, THE CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, .WALNUT, WEST COVINA and DIAMOND BAR TO CHANGE COUNTY REPRESENTATION ON THE FOOTHILL TRANSIT ZONE �.. THIS AMENDMENT, dated the /SP day of j(,, ,�� Ar�is entered into between the COUNTY OF LOS ANGELES, a political subdivision of the State of California, the CITIES OF ARCADIA, AZUSA, BALDWIN PARK, BRADBURY, CLAREMONT, COVINA, DIAMOND BAR, DUARTE, EL MONTE, GLENDORA, INDUSTRY, IRWINDALE, LA VERNE, MONROVIA, POMONA, SAN DIMAS, SOUTH EL MONTE, TEMPLE CITY, WALNUT, and WEST COVINA, each a municipal corporation of the State of California, (collectively referred to as "Cities" herein. ) WITNESSETH: WHEREAS, the Foothill Transit Zone, a public entity, was formed on April 14, 1988 by the execution of a Joint Powers Agreement; WHEREAS, the Foothill Transit Zone Joint Powers Agreement provides for two of the Zone members to be appointed by the Board of Supervisors of the County of Los Angeles; A:AMEND.HP WHEREAS, due to redistricting, the Foothill Transit Zone now lies in three Supervisorial Districts; WHEREAS, the members of the Foothill Transit Zone desire to increase the representation appointed by the County of Los Angeles from two to three members; NOW THEREFORE, Subsection B of Section 3 the Joint Powers Agreement dated April 14, 1988, is hereby amended to read as follows: "B. Zone Members. Zone shall consist of one elected city council member or mayor from each City and three members appointed by the Board of Supervisors. Each City may also select an alternate who is also an elected city council member or mayor from that City. No person who receives the substance of his/her income from another transit operating agency may sit on the Zone or Executive Board. " All other provisions of the Agreement shall remain unchanged and in full effect. /// /// /// /// /// // /// /// 2 • IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed and attested by their proper officers thereunto duly authorized, their official seals to be hereto affixed, as of the date first above written. COUNTY OF LOS ANGELES BOARD OF SUPERVISORS • By . .. Chairman, Board of Supervisors ATTEST: LARRY J. MONTEILH, Executive Officer Board of Supervisors aJ�^ 1,;04.•x B 1:435,:...:2 Deputy etiC ts;;I u APPROVED AS TO FORM: DE WITT W. CLINTON County Counsel By 11 . 4„efd 16!A rw-, ADOPTED BOARD OF Si'Pr:. '.,,r!)pc cc)u���r, c- R - • O 9 OCT 1 3 1992 c LARRY.1. MON T EILK • EXECUTIVE OFFICER 3 CITY OF •.•CAD TA. By /' aYor/ / / ATTES . CITY CLERK By A o-s Clerk APPROVED AS TO ORM: CITY ATTORNEY I / //c/ 2/- 0 , By 4 ) • CITY OF AZUSA Byhfre(WZeicrie2.--- May r ATTEST: CITY CLERK / ,/ / CIgrk • // APPROVED AS TO FORM: CITY ATTORNEY By . • Deputy 5 CITY OF BALDWIN PARK ( (? , , - By 1 % Mayor ATTEST: CITY CLERK °4 erk • APPROVED AS TO FORM: CITY ATTORNEY By 71,644 Deputy 6 CITY OF BRADBURY By CA L;14•&)? C4•&)' 1 i Mayor ( ATTEST: CITY CLERK By csk.,,,,u City Clerk APPROVED AS TO FORM: CITY ATTORNEY By s jag I/ _Deputy_ CITY OF CLAREMONT BY \.... Mayor ATTEST: CITY CLERK By XiaiiirWeAla/ O j / 3 Clerk if APPROVED AS TO FORM: CITY ATTORNEY By D epu y 8 ..,...... .....................................................................................................:...o:.. .... .:...,.......:a.:,: a.evu,aa,auu,aaae,aaaaaaaaaau:a:a ,104.aa.......SS7 CITY OF COVINA M., or ATTEST: CITY CLERK By / 44,,r -- ��c,��l' Cle' k APPROVED AS TO FORM: CITY ATTORNEY By 0...-/Lea_le_L___ Deputy 9 u , ! CITY OF DIAMOND BAR By /itr—/C)-14) Mayor ATTEST: CITY CLERK B , -Clerk APPROVED AS TO FORM: CITY ATTORNEY By .0°°( —Deptity:_ 10 CITY OF DUARTE //Mayor John C. Van Doren ATTEST: CITY CLERK By Marily F. Dwyer APPROVED AS TO FORM: CITY ATTORNEY By (Ilt-j21- E. Clarke Moseley 11 CITY OF EL MONTE BY a •r ATTEST: CITY CLERK B Y P Clerk // APPROVED AS TO FORM: CITY ATTORNEY B �) 4-- 14-�� Y City Attorney 12 CITY OF GLENDORA o ATTEST: CITY C RK By / / � ►��i/1 . ` Clerk APPROVED AS TO FORM: CITY ATTORNEY I 1 13 CITY OF INDUSTRY By .4.4e A.4-41f . Ma or ATTEST: CITY CLERK By Clerk APPROVED AS TO FORM: CITY ATTORNEY /1/ / Deputy r 14 • t i CITY OF IRWINDALE BY Mayor ATTEST: CITY CLERK Clerk APPROVED AS TO FORM: CITY ATTORNEY di7/ By 15 . •' , i CITY OF LA VERNE By ,. !LLJf/ Mayor / i A► ' ST: CITY CLERK By N L( 7-7,t-- Clerk APPROVED AS TO � FORM: , CITY ATTORNEY By /6/44A-V16'--1-e----2----' ... . , 1 17 CITY OF MONROVA By ,, ,, (> • .. �/ 0 ayor ATTEST: CITY C. By Clerk APPROVED AS TO FORM: CITY ATTORNEY By Deputy 18 , . (- ) CITY OF POMONA B Y / L Mayor ATTEST: CITY CLERK / r BY Clerk APPROVED AS TO FORM: CITY ATTORNEY • 19 CITY OF SAN DIMAS BY igel 462.F ATTEST: CITY CLERK By gCler APPROVED AS TO FORM: CITY ATTORNEY yBY/ ; I / -131 ,- 20 CITY OF SOUTH EL MONTE By ji`�� Mayor ATTEST: CITY CLERK BY Ak...!, / 'lerk . APPROVED AS TO FORM: CITY ATTORNEY By Deputy 21 . U r J 1 CITY OF TEMPLE CITY - IC . BY - IL/_ l- IAIIJ1I yo ATTEST: lik■ Ate ::_,....--- .--..--_ _Lor Lod- iii,p Cle —RRNOF APPROVED AS TO FORM: CITY ATTORNEY By vv Deputy 22 • CITY OF WAL I , ,1 By / Mayor ATTEST: CITY CLERK fi By 62- Cle•� i APPROVED AS TO FORM: CITY ATTORNEY • By // ✓ 23 • CITY OF WEST COVINA By •, - M- :jr ATTEST: CITY CLERK By Clerk APPROVED AS TO FORM: CITY ATTORNEY BY ( '(.1, (UN C, ()( Gtrlt'! Dcputy P Y 7 6/Aare 1 24