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Home My WebLink AboutAugust 3, 1993* Pre - meeting - 7:00 p.m. A G E N D A ARCADIA CITY COUNCIL MEETING AUGUST 3, 1993 7:30 P.M. INVOCATION :PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Fasching, Harbicht, Lojeski, Margett and Ciraulo All Present MINUTES of the Joint City Council /Planning Commission Work Session of July 13 and the adjourned and regular meetings of July 20, 1993 Approved .MOTION: Read all ordinances and resolutions by title only and waive reading in full. Adopted 1. PUBLIC HEARING Consideration of Text Amendment 93 -002 to amend the commercial and industrial zones (C -0, C -1, C -2, C -M, Public Hearing Close CPD -1, C -C & M -1), the multiple family zones . Approved 5 -0 (R -2 & R -3) and the special use and public use zones (S -1 & S -2) of the Arcadia Municipal Code to amend the storage regulations and to include regulations for the collection and loading of recyclables. 2. PUBLIC HEARING Consideration of public protest to weed abatement charges on private property (1992 -93 Weed Abatement Public Hearing Close Program). Approved 5 -0 AGENDA 8/3/93 ACTION 3. Time reserved for those in the audience who Jack Saelid wish to address the City Council (five- minute time limit per person). 4. RECESS CITY COUNCIL 5. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY a. ROLL CALL: Agency Members Fasching, Harbicht, Lojeski, Margett and Ciraulo All Present b. MINUTES of the meeting of July 20, 1993 Approved 6. JOINT PUBLIC HEARING --CITY COUNCIL /REDEVELOPMENT AGENCY Public Hearing Close a. Consideration of proposed Downtown Revitalization Approved 4 -1 Strategy and Program. b. Adjourn Redevelopment Agency to 5:30 p.m., August 10, 1993 7. RECONVENE CITY COUNCIL 8. CONSENT ITEMS a. Recommendation to approve a pilot backyard composting program. Approved 5 -0 b. V.Recommendation to accept Public Works Lighting Program No. 5 and delete from the contract the Public Works Lighting Program No. 4 - Job Nos. 521 and 506. Approved 5 -0 c. Recommendation to approve additional activity Continued; City Attorney to work witl for the Chamber of Commerce Country Faire. ty d. Recommendation to approve appropriation for and report back to Council 3 -2 90th Anniversary Community Picnic. Approved - 9. CITY MANAGER a. Report regarding a request to remove a parkway tree at 182 W. Camino Real Avenue. Appro„Te -4 -2- AGENDA 8/3/93 13. ADJOURN to 5:30 p.m., August 10, 1993 EMT - List of'consultants hired for specific projects in the past year with project description and budget amount approved. Rowe - Letter from Mayor to Postmaster re: mail boxes. Butler /Miller - Report regarding screening for backflow devices. -3- AGENDA 8/3/93 9. CITY MANAGER (continued) ACTION b. Recommendation to improve conduct of Cost Allocation Plan. Approved 4 -1 10. CITY ATTORNEY a.`-ORDINANCE NO. 1992 - For Adoption - Amending the Arcadia Municipal Code by adding Section 6213.3.1 to Division 3, Part 1 of.Chapter 2, Article VI regarding proration of annual fee. Adopted 5 -0 b. ORDINANCE NO.. 1993 - For Introduction - Amending Section 6429.3.5 to add a new Section 6429.3.5 to the Arcadia Municipal Code regarding self- insurance (liability) . Tntrrrinced 5 -n c. r RESOLUTION NO. 5742, amending the amounts of liability insurance relating to street improve- ments.per City Ordinance No. 1940 and repealing Sections 11, 16, and 17 of Resolution No. 5677. Adopted 5 -0 d. RESOLUTION NO. 5744, encouraging the California Congressional delegation to work together for the benefit of the entire State of California. Adopted 5 -0 e. Claim of F. Mendoza Denied 5 -0 f. Claim of D. Campbell Denied 5 -0 11. MATTERS FROM STAFF 12. MATTERS FROM ELECTED OFFICIALS 13. ADJOURN to 5:30 p.m., August 10, 1993 EMT - List of'consultants hired for specific projects in the past year with project description and budget amount approved. Rowe - Letter from Mayor to Postmaster re: mail boxes. Butler /Miller - Report regarding screening for backflow devices. -3- AGENDA 8/3/93 Memorandum August 3, 1993 TO: Mayor and City Council FROM: Cindy Rowe, Administrative Assistant SUBJECT: Chamber Country Faire The Arcadia Chamber of Commerce will be holding its annual Country Faire at Arcadia Park from October 28 through 30. This year they would like to add a new feature to the event and they are requesting formal City Council approval of a Beer Garden. The Chamber is currently seeking the necessary approval from Supervisor Michael Antonovich to have such a use at the County Park. The Chamber also plans to secure necessary Alcoholic Beverage Control permits and to have a uniformed officer on the site at all times. The Arcadia Police Department has no objection to the Beer Garden, provided the above approvals are received from the County and the ABC. RECOMMENDATION It is recommended that the City Council approve the addition of a Beer Garden to the Chamber of Commerce annual Country Faire, subject to approval by the County of Los Angeles and the Alcoholic Beverage Co trol. APPROVED VOU City Ma ger LASER NAGED L" a C2 MEMORANDUM = ssaassasssxaxaxas. sxaxaaxsxssasaxxsxsoxasxxnosxaxxsxsxoaxasxsssssaxxxssscasx DATE: August 3, 1993 TO: ARCADIA CITY COUNCIL FROM: JUNE ALFORD, CITY CLERK A SUBJECT: 1992 -1993 WEED ABATEMENT UCHARGE LIST - PUBLIC HEARING The Los Angeles County Agricultural Commissioner has submitted the attached list of charges in connection with the cost of abating weeds on each separate lot or parcel of land as listed. The addresses of the properties have been inserted. The list has been posted as required and the public hearing scheduled to hear any objections to the charges for abatement of the weeds. If an objection is lodged, you may want to have the matter investigated by the Fire, Department, or overrule the objection and the following motion would be in order. RECOMMENDATION: MOVE TO CONFIRM THE LIST AS SUBMITTED AND DIRECT THAT THE COUNTY AUDITOR BE INSTRUCTED TO ENTER THE AMOUNTS OF THE ASSESSMENTS AGAINST THE RESPECTIVE PARCELS OF LAND AS THEY APPEAR ON THE CURRENT ASSESSMENT ROLL. LASER IMAGED U 0 LASE? RAGED July 12, 1993 WEED TOTAL 10pit City :00c STREET ACC4ESS PARCEL NO. RE•y CHARGES uc 335 SANTA ANITA CANYON AD William Martin 5761 &Qa �. $268.16 • C2 u3S SANTA ANITA CANYON RD William Martin 5765 -al GCe 013 28.29 ;3S RIGHLAND VISTA DRIVS Robert E. Brown 576S O11 3L1 E 7 303.01 035 RIONLAND VISTA DRIVZ Helen F. Vida 5765 030 CIO ' % 28.29 -- �---- J -fir 1ST ST Inter. Church /Foursquare 28.29 035 BANTA CLARA ST Western Security Bank 5773 CCd'Oaf °. 7 28.29 02 037 BANTA CLARA ST Western Security Bank 773 C06 001 a 7 28.29 ;.c s 151 ALTA S? Amir Zahir /Youssef Younaei $173 014 361 c 7 28.29 CE C35 WOODLAND LN Ellsworth Dahlqren 5775 02S 02: C 7 185.93 E C35 801 t. EDNTZNGTON DR Soterios Bicos 5777 021 033 C 7 28.29 �_ 1045 W. HTINGTON OR Maier Brewing Co IIN 28.29 • G2 035 LN ROY AV! George P. Kolovos 5764 020 014 3 7 227.05 • U2 035 WOODRUFF Leslie L. Feldmann S76S 001 087 2 7 28.29 NOODROFZ Louise Nassaney 28.29 �d :35 Not in Arcadia Jurisdiction (Irwindale) 8532 007 022 7 147.04 X33 CLARK STRZST Gifford Hill Cement Co. 8532 OL 001 7 197.03 CLARX STRZZT Gifford Hill Cement Co. T 28.29 a a C15 CLARK STRZET Gifford Hill Cement Co. 6532 035 O1 1 7 7 28.29 •j 333 CLARK STRZZT Livingston Graham Inc. 6S3 016 001 S 7 147.04 •, • CLARK STRZST Livingston Graham Inc.�ff3� 140.38 W O1 033 11624 TIS RYZ Micro -Tek Assoc., Inc. 6532 016 007 1 7 28.29 �• GZ 035 GOLDRING RD Julia P. Contreras SS32 016 011 i 7 563.54 ,. ad alf-GOLDRING RD Gifford Hill Cement Co. 28.29 �• spa 035 CLARK STRZZT Gifford Hill Cement Co. 8532 0 6 l QQ5 EA � 7 142.60 208.12 O1 035 CLARK STRZST San Gabriel Vly Water Co. i�3.�.,.E 0 ,. LA SALLS STRSST Consolidated Rock Prod.8i3i O��CI S 147.04 w 02 03S LA SALLf STREZT Richard C. Contreras 6531 017 011 : 7 167.01 O2 035 LA SALLS STRSST Xavier Contreras 6532 037 014 4 7 160.35 GOLDRING RD Antony Acker vase 192.59 u 02 035 GOLDRING RD Antony Acker 6531 017 OS 7 7 185.93 ,� 02 035 GOLDRING RD Xavier Contreras 6531 037 057 • 7 240.36 N. U9 LA $ALLY ST Kardashian Enterprises 1539 914 905 7 r 337.08 02 U35 RARDOLPI S? Samuel kardashian 6531 016 011 1 7 337.08 x N 33S RANDOLVE S? Xavier Contreras 1531 016 011 c 7 310.32 „ id 3337ammum ST Xavier Contreras 533C 044 00 1 F 240.36 Sal 02 035 GOLDRYNG RD i KARDAESIAN AVS - Wang Co 6531 036 Oil 7 7 402.48 Ito 02 035 GOLDRING RD Anthony a Paula Zoccoli 6532 011 alit 2 7 278.08 wj RANDOLPE ST Anthony a Paula Zoccoli 6539 gill 1 147.04 0? 031 OOLDRM RD Anthony a Paula Zoccoli 6133 01j 0:6 0 7 153.69 ,. 02 036 RANDOLti $? Anthony a Paula Zoccoli 6531 014 G27 I� 7 140.38 ci GOLDRING RD Robert a Marliss Myers 230.31 OR 03A RANDOLYS ST Robert a Marliss Myers 6632 Oil 026 7 7 147.04 ,. :+e 336 LOWNA UUSA RD E.O. Rodeffer 424 u0+2 : 7 28.29 1G 33i� LORSR AlOSA RD E.O. Rodeffer 5541 all 00S ,; 7 28.29 LASE? RAGED U93a -V4) oG 96 August 3, 1993 TO: ARCADIA CITY COUNCIL FROM: PUBLIC WORKS DEPARTMENT JOSEPH R. LOPEZ, DIRECTOR OF PUBLIC WORKS-.,/ SUBJECT: RECOMMENDATION TO ACCEPT PUBLIC WORKS LIGHTING PROGRAM NO. 5 AND DELETE FROM THE CONTRACT THE PUBLIC WORKS LIGHTING PROGRAM NO. 4 JOB NOS. 521 AND 506 CDBG NO. D -91620 AND D -91621 BACKGROUND At its council meeting of August 4, 1992, the City Council awarded the contract for Public Works Lighting Programs No. 4 and 5 to AAA Electrical Services in the amount of $49,520 which was funded entirely by CDBG Grants. The contractor's bid on the subject project is broken down into two bid items. The first (Lighting Program #4) is in the amount of $19,870 for the conversion of street lights from series to multiple circuits on Huntington Drive from Santa Anita Avenue to Second Avenue and First Avenue from Foothill Freeway to Huntington Drive. The second (Lighting Program #5) is in the amount of $29,650 for the installation of seven (7) new cobra head type street lights along Colorado Place from San Juan Drive to the upper "Y ". These two bid items make up the total contract price in the amount of $49,520. DISCUSSION The contractor has completed installation of the new lighting system on Colorado Place between San Juan Drive and upper "Y" (Lighting Program No. 5). However, no work has been done on Huntington Drive and /or First Avenue with the exception that the contractor has purchased the lighting materials and delivered them to the City. Upon City's direction to the contractor, work began on Colorado Place. However, completion of the installation of new lighting system on Colorado Place was delayed for a few months due to heavy rains, contractor's unsatisfactory performance and delinquency in complying with the CDBG requirements, and deficient work that had to be repaired by the City forces at the contractor's expense ($2,043.00). At this time, Lighting Program No. 5 is completed and ready for acceptance. However, the installation work for Lighting Program No. 4 (conversion of street lights on Huntington Drive and First Avenue) has not been done. It is staff's opinion that the installation portion of the contract for Lighting Program No. 4 be deleted from the contract because of the factors listed below: 1. The Contractor's previous performance has been unsatisfactory. LA 'SLER IMAGED 2. Lighting Program No. 4 will not be compatible with the current plans for Downtown Revitalization. 3. The contractor has agreed to withdraw from the contract for the installation work of Lighting Program No. 4. The contractor has already purchased the materials (65 lighting fixtures and 3 cabinets) for lighting program No. 4 and delivered them to the City. They are currently being stored at the City Yard on Goldring Road. In accordance with contract specifications, the City paid the contractor for the materials on hand out of CDBG funds. Should lighting program No. 4 be deleted from the contract, staff recommends that it is in the City's best interest to use these materials for future upcoming street light project programs in 93 -94 and 94 -95 C.I.P. and reimburse CDBG from State Gas Tax funds. Since these future lighting projects are not in the downtown area and would not qualify for CDBG funds, City Council should appropriate $12,516.84 from Gas Tax Funds to cover the cost of these materials. All unexpended CDBG funds for this project would not be forfeited and could be used on another CDBG eligible project in the future such as downtown revitalization. The revised total contract amount with the deletion of the installation of the lighting program No. 4 is $42,166.84. RECOMMENDATION It is recommended that City Council: 1. Accept lighting program No. 5, (the installation of seven (7) new street lights on Colorado Place from Colorado Boulevard to San Juan Drive - Job No. 521) and authorize final payment to be made in accordance with the contract documents. The 10% retention payment becomes due and payable 35 days after Council's acceptance of work and will only be released by the Director of Public Works. 2. Direct staff to delete Lighting Program No. 4 (conversion of street lights from series to multiple circuits along Huntington Drive from Santa Anita Avenue to Second Avenue and First Avenue from Foothill Freeway to Huntington Drive - Job No. 506) from the contract with AAA Electrical Services. 3. ApprRp ri e $ 2,516.84 from Gas Tax Funds to cover the cos a teri is for Program No. 4. APPROVED: DONALD R. DU KWORTH CITY MANAGER JRL:MRM:mlo vi�0�3n .�. AM � C*"" Memorandum A ADIA o° �Oa .. ♦e August 3, 1993 TO: Mayor and City Council FROM: Cindy Rowe, Administrative Assistant SUBJECT: Community Picnic The 90th Anniversary Community Picnic incurred very little expense due to the fact that most items were donated. However, there were expenditures for the printing of flyers and programs, for the preparation of the banners and for the purchase of incidental items. These expenses are being divided equally between the City and Methodist Hospital and have been kept to a minimum. It is recommended that the City Council approve the appropriation of $1,600 fr th General Fund to pay the City's portion of the costs associ+ted iith Athe 90t4h Anniversary Community Picnic. ity Manager LASER A l> �zo —Zo SIR !q E CITY OF ARCADIA MEMORANDUM TO: Mayor and Members of the City Council FROM: Tamara S. Gates, Administrative Aide J.4 DATE: August 3, 1993 SUBJECT: PILOT BACKYARD COMPOSTING PROGRAM According to the City's Source Reduction and Recycling Element (SRRE), the residential sector disposes of 6,195 tons of green waste per year, or 26% of the residential refuse stream (or 9% of the total refuse stream). Composting is the natural process of decomposition and recycling of organic material, which results in a soil amendment known as compost. Composting diverts grass clippings, weeds, leaves, wood chips, and other various types of scraps from the City's waste stream. As proposed, the pilot backyard composting program would consist of a multi jurisdictional program between the cities of Arcadia, Monrovia, and Sierra Madre. This multi jurisdictional approach would help the cities to achieve economies of scale in the purchase of compost bins. The pilot program would consist of the distribution of 100 "Earth Machine" composting bins. The City would provide a subsidy of half the cost of each bin to encourage community participation. The bins would be distributed at a City hosted composting demonstration where assistance and direction would be provided to residents on composting. 0 The total cost of 100 "Earth Machine" compost bins would be $4,276. It is anticipated that the bins would cost $40.00 each. With a subsidy of half the cost per bin (approximately $20.00), and the cost to professionally train residents, the City would spend no more than $2,500. Sufficient funds are available in the Solid Waste Management Fund. The SRRE outlines numerous programs that will assist the City in meeting the state required diversion goals, one of which is a backyard composting program. Although this program alone will only minimally help the City realize its mandated diversion requirements, it is an important component to the City's overall waste diversion requirements. L�,SER Backyard Composting Page 2 Participation in the composting programs has proven to be very successful in other communities. However, a pilot program is recommended at this time in order to test the feasibility of implementing a city -wide composting program in Arcadia. Attached is a summary of other cities and their various composting programs. If the pilot program is successful and a citywide program is implemented, the estimated diversion would be 2.3 % of the total residential refuse stream, or 1 % of the total city -wide refuse stream. It is recommended that the City Council approve that purchase of 100 "Earth Machine" composting bins at a cost not to exceed $4,000, and subsidize half the cost of each bin to residents. It is also recommended that the City hold a composting demonstration during the Fall not to exceed $500, in order to distribute the compost bins and provide assistance and direction to residents on composting. Attachments Approved: b JA,�l Do ald R. Duckworth, ICity Manager LASER RAGE:. 2 Backyard Composting Program Burbank • Implemented a citywide composting program Spring 1993 • Bins were given out free to residents • Four workshops have been held to date • A total of 1,300 bins have been distributed in two months • Burbank has a 6% participation rate among single- family residents Glendale • Implemented a full composting program in 1991 • City has distributed more than 1,000 compost bins free to residents • 15 % of the residents are participating in the program Monrovia • Pilot program will begin in Fall 1993 • City plans to purchase 100 Earth Machine compost bins • City will subsidize the compost bins at a cost of $15 per bin • A backyard composting demonstration is tentatively scheduled for September Sierra Madre • Implemented a citywide composting program January 1993 • City purchased Bio -stack and Presto bins • City subsidizes the compost bins at a cost of $15 per bin • 80 residents are participating in the composting program South Pasadena • Implemented a pilot program (Spring 1993) • Purchase Bio -stack and Presto compost bins • Bins were given out free of charge to the residents • Backyard composting book was given out free to residents • 1 workshop has been held to date LASER IMAGED 61 96a ,-) s oL August 3, 1993 TO: ARCADIA CITY COUNCIL FROM: PUBLIC WORKS DEPARTMENT JOSEPH R. LOPEZ, DIRECTOR OF PUBLIC WORKS' -,/ SUBJECT: RECOMMENDATION TO ACCEPT PUBLIC WORKS LIGHTING PROGRAM NO. 5 AND DELETE FROM THE CONTRACT THE PUBLIC WORKS LIGHTING PROGRAM NO. 4 JOB NOS. 521.AND 506 CDBG NO. D -91620 AND D -91621 BACKGROUND At its council meeting of August 4, 1992, the City Council awarded the contract for Public Works Lighting Programs No. 4 and 5 to jA�A electrical Servkices in the amount of $49,520 which was Mn fu ed en f ire y °y C096�' ri s. The contractor's bid on the subject project is broken down into two bid items. The first (Lighting Program #4) is in the amount of $19,870 for the conversion of street lights from series to multiple circuits on Huntington Drive from Santa Anita Avenue to Second Avenue and First. Avenue from Foothill Freeway to Huntington Drive. The second (Lighting Program #5) is in the amount of $29,650 for the installation of seven (7) new cobra head type street lights along Colorado Place from San Juan Drive to the upper "Y ". These two bid items make up the total contract price in the amount of $49,520. DISCUSSION The contractor has completed installation of the new lighting system on Colorado Place between San Juan Drive and upper "Y" (Lighting Program No. 5). However, no work has been done on Huntington Drive and /or First Avenue with the exception that the contractor has purchased the lighting materials and delivered them to the City. Upon City's direction to the contractor, work began on Colorado Place. However, completion of the installation of new lighting system on Colorado Place was delayed for a few months due to heavy rains, contractor's unsatisfactory performance and delinquency in complying with the CDBG requirements, and deficient work that had to be repaired by the City forces at the contractor's expense ($2,043.00). At this time, Lighting Program No. 5 is completed and ready for acceptance. However, the installation work for Lighting Program No. 4 (conversion of street lights on Huntington Drive and First Avenue) has not been done. It is staff's opinion that the installation portion of the contract for Lighting Program No. 4 be deleted from the contract because of the factors listed below: 1. The Contractor's previous performance has been unsatisfactory. LA SaER l d1VIAGED 2. Lighting Program No. 4 will not be compatible with the current plans for Downtown Revitalization. 3. The contractor has agreed to withdraw from the contract for the installation work of Lighting Program No. 4. The contractor has already purchased the materials (65 lighting fixtures and 3 cabinets) for lighting program No. 4 and delivered them to the City. They are currently being stored at the City Yard on Goldring Road. In accordance with contract specifications, the City paid the contractor for the materials on hand out of CDBG funds. Should lighting program No. 4 be deleted from the contract, staff recommends that it is in the City's best interest to use these materials for future upcoming street light project programs in 93 -94 and 94 -95 C.I.P. and reimburse CDBG from State Gas Tax funds. Since these future lighting projects are not in the downtown area and would not qualify for CDBG funds, City Council should appropriate $12,516.84 from Gas. Tax Funds to cover the cost of these materials. All unexpended CDBG funds for this project would not be forfeited and could be used on another CDBG eligible project in the future such as downtown revitalization. The revised total contract amount with the deletion of the installation of the lighting program No. 4 is $42,166.84. RECOMMENDATION It is recommended that City Council: 1. Accept lighting program No. 5, (the installation of seven (7) new street lights on Colorado Place from Colorado Boulevard to San Juan Drive - Job No. 521) and authorize final payment to be made in accordance with.the contract documents. The 10% retention payment becomes due and payable 35 days after Council's acceptance of work and will only be released by the Director of Public Works. 2. Direct staff to delete Lighting Program No. 4 (conversion of street lights from series to multiple circuits along Huntington Drive from Santa Anita Avenue to Second Avenue and First Avenue from Foothill Freeway to Huntington Drive - Job No. 506) from the contract with AAA Electrical Services. 3. "App pri e $ '2 , 516.84 from Gas Tax Funds -to cover the cos a teri is for Program No. 4., APPROVED: DONALD R. DU KWORTH CITY MANAGER JRL:MRM:mlo Memorandum ARCADIA A August 3, 1993 TO: Mayor and City Council FROM: Cindy Rowe, Administrative Assistant SUBJECT: Community Picnic The 90th Anniversary Community Picnic incurred very little expense due to the fact that most items were donated. However, there were expenditures for the printing of flyers and programs, for the preparation of the banners and for the purchase of incidental items. These expenses are being divided equally between the City and Methodist Hospital and have been kept to a minimum. It is recommended that the City Council approve the appropriation of $1,600 frAn th General Fund to pay the City's portion of the costs associed UhAthe 90t4h Anniversary Community Picnic. APPROVED ty Manager LASER 1IMPAGE 0 F zo -2- 0 �R 2 CITY OF ARCADIA MEMORANDUM TO: Mayor and Members of the City Council FROM: Tamara S. Gates, Administrative Aide 044i_ DATE: August 3, 1993 SUBJECT: PILOT BACKYARD COMPOSTING PROGRAM According to the City's Source Reduction and Recycling Element (SRRE), the residential sector disposes of 6,195 tons of green waste per year, or 26 % of the residential refuse stream (or 9 % of the total refuse stream). Composting is the natural process of decomposition and recycling of organic material, which results in a soil amendment known as compost. Composting diverts grass clippings, weeds, leaves, wood chips, and other various types of scraps from the City's waste stream. As proposed, the pilot backyard composting program would consist of a multi jurisdictional program between the cities of Arcadia, Monrovia, and Sierra Madre. This multi jurisdictional / approach would help the cities to achieve economies of scale in the purchase of compost bins. The pilot program would consist of the distribution of 100 "Earth Machine" composting bins. The City would provide a subsidy of half the cost of each bin to encourage community participation. The bins would be distributed at a City hosted composting demonstration where assistance and direction would be provided to residents on composting. The total cost of 100 "Earth Machine" compost bins would be $4,276. It is anticipated'that the bins would cost $40.00 each. With a subsidy of half the cost per bin (approximately $20.00), and the cost to professionally train residents, the City would spend no more than $2,500. Sufficient funds are available in the Solid Waste Management Fund: The SRRE outlines numerous programs that will assist the City in meeting the state required diversion goals, one of which is a backyard composting program. Although this program alone will only minimally help the City realize its mandated diversion requirements, it is an important component to the City's overall waste diversion requirements. Backyard Composting Page 2 Participation in the composting programs has proven to be very successful in other communities. However, a pilot program is recommended at this time in order to test the feasibility of implementing a city -wide composting program in Arcadia. Attached is a summary of other cities and their various composting programs. If the pilot program is successful and a citywide program is implemented, the estimated diversion would be 2.3 % of the total residential refuse stream, or 1 % of the total city -wide refuse stream. Recommendation It is recommended that the City Council approve that purchase of 100 "Earth Machine" composting bins at a cost not to exceed $4,000, and subsidize half the cost of each bin to residents. It is also recommended that the City hold a composting demonstration during the Fall not to exceed $500, in order to distribute the compost bins and provide assistance and direction to residents on composting. Attachments Approved: JA., DoAild R. Duckworth, JCity Manager LASER IMAGE: a Backyard Composting Program Burbank • Implemented a citywide composting program Spring 1993 • Bins were given out free to residents • Four workshops have been held to date • A total of 1,300 bins have been distributed in two months • Burbank has a 6% participation rate among single - family residents Glendale • Implemented a full composting program in 1991 • City has distributed more than 1,000 compost bins free to residents • 15 % of the residents are participating in the program Monrovia • Pilot program will begin in Fall 1993 • City plans to purchase 100 Earth Machine compost bins • City will subsidize the compost bins at a cost of $15 per bin • A backyard composting demonstration is tentatively scheduled for September Sierra Madre • Implemented a citywide composting program January 1993 • City purchased Bio -stack and Presto bins • City subsidizes the compost bins at a cost of $15 per bin • 80 residents are participating in the composting program South Pasadena • Implemented a pilot program (Spring 1993) • Purchase Bio -stack and Presto compost bins • Bins were given out free of charge to the residents • Backyard composting book was given out free to residents • 1 workshop has been held to date LASER IMAGED UG tra -a AUG 21993 CITY OF ARCADIA CITY CLERK DATE: 8/3/93 TO: ARCADIA CITY COUNCIL/ARCADIA REDEVELOPMENT AGENCY FROM: L.PETER P. KINNAHAN, ASSISTANT CITY MANAGER FOR ECONOMIC DEVELOPMENT SUBJECT: JOINT PUBLIC HEARING - PROPOSED DOWNTOWN REVITALIZATION STRATEGY AND PROGRAM BACKGROUND The City Council and Redevelopment Agency have been working with Mr. Michael Freedman of the San Francisco based firm, Freedman, Tung & Bottomley since last October on a proposed Revitalization Strategy for downtown Arcadia (see Location Map, Attachment 1) . As part of this process Mr. Freedman has held four Community Workshops at the Community Center. Prior to each of these Workshops staff mailed notices, to all property owners, business owners, and residents in the redevelopment project area as well as to those properties south of Alta to California Street and east to Fifth Avenue. Notices were also mailed to numerous civic and homeowner organizations and interested citizens. A press release was also distributed to the local media. Mr. Freedman met on the proposed Strategy with the City Council/Agency on three occasions and the Planning Commission once. City staff have met with the Chamber of Commerce and the downtown Arcadia Business Association to discuss this project and to obtain their comments. Mr. Freedman has now prepared his Downtown t_� Revitalization Strategy and Program (DRSP) , based upon his initial recommendations, as modified by community and Council/Agency concerns and comments. PROPOSED DOWNTOWN REVITALIZATION STRATEGY AND PROGRAM The DRSP (Attachment 2) is organized as shown below. A graphic summary of the recommended strategy is shown on page 9 of the DRSP. The strategy itself begins on page 10; Huntington Drive Improvements begins on page 21. I INTRODUCTION Program Overview The Downtown Revitalization Process .' Community Participation Process LASER IMAGED Arcadia City Council 8/3/93 Page 2 II REVITALIZATION GOALS AND STRATEGY Revitalization Program Goals Revitalization Strategy Infill Development Objectives III PUBLIC IMPROVEMENTS - "PRIMING THE PUMP" FOR NEW INVESTMENT Huntington Drive Design Concept First Avenue Street Improvements IV INCENTIVE PROGRAMS: ATTRACTING AND IMPROVING BUSINESS Recommended Incentive Programs Total Incentive Programs Cost V NEXT STEP: HIGH PRIORITY ACTIONS APPENDIX .- A. Economic Report (by. Mundie & Associates) B. Revitalization Program Revenue Projections (by Mundie & Associates) C. Construction Cost Analysis of Street Design Concept D. Community Workshop Notes E. Alternative Revitalization Strategies Considered PROJECT PARTICIPANTS ESTIMATED COST OF DOWNTOWN REVITALIZATION STRATEGY AND PROGRAM The estimated cost of-the DRSP is summarized below: Streetscape Improvements 1. Huntington Drive Streetscape Improvements $2 , 379, 000 (Source FTB/ARCS) streetlights, midblock mastarms, palms, benches, landscaping, crosswalks, striping, curb, fencing, trash receptacles, planters, demolition, general conditions, overhead and profit, contingency (This does not include utility work, eg. , catch basins, etc. ) 2 . Sidewalk Construction (Source FTB/ARCS) Option 1 (completely new sidewalk-storefront $ 557, 000 to curb) - Recommended by FTB Option 2 (retain existing sidewalk; new . $ . 112, 000 sidewalk where needed). LASER IMAGED L_. d Arcadia City Council 8/3/93 Page 3 3 . First Avenue Improvements (Source FTB/ARCS) Option 1 (lane restriping) $ 29, 000 Option 2 (lane restriping, trees in planters) - $ 153 , 000 (Recommended by FTB) 4. Railroad Bridge (Source FTB) :. Gateway Feature Option - Est. Cost - $180, 000 $ -0- Not recommended by FTB or staff 5. Construction Contingency - 5% (Source = PW) $126,000-155,000 Subtotal - Streetscape Improvements $2, 646, 000 - $3 , 244, 000 Design/Engineering/Construction Related Costs 6. Design and engineering of streetscape $ 2.78, 000 improvements a) A proposal has been received from ASL for field survey work and preparation of the base maps. The estimated cost including 10% contingency is $27, 000. b) A proposal has been received from FTB for the overall Huntington Drive/First Avenue streetscape design and, engineering. The estimated cost including contingency is $251, 000. 7. Streetscape Improvement Construction Management $ 126, 000- Costs (Source PW - 5% of construction; 155, 000 This work is not included in No. 6 above) 8. Streetscape Improvement Construction Inspection $ 65, 000- Costs (FTB/ASL) (Source PW - based on estimated 95,000 man hours) (This work is not included in No. 6 above) Subtotal - Design/Engineering/Construction Costs $469,000 - $528,000 Incentive Programs Source of estimates-FTB 9. Business Recruitment and Relocation Program $ 28, 000 (7-8 locations) Estimated cost over 10 years - (Rounded) $275, 000. Estimated annually - $27, 500. LASER IMAGED I Arcadia City Council 8/3/93 Page 4 10. Design Assistance Program (165 stores at $3 , 000) $ 20, 000 Estimated cost over 10 years - $195, 000. (Rounded) Estimated annually - $19, 500 Note: FTB's Design Assistance program includes only architectural and design assistance to store owners. It does not include funds for actual rehabilitation materials and labor as proposed by Agency staff in 1992 . 11. Downtown Marketing Program $ 1, 000 Estimated cost over 10 years - $10, 000 Estimated annually - $1, 000 12 . Publicity and Special Events Program $ 3 , 000 Estimated cost over 10 years - $30, 000 Estimated annually - $3 , 000 13 . Business Development Program $ 10, 000 Estimated cost over 10 years - $100, 000 Estimated annually - $10, 000 14. Redevelopment Coordinator -0- Estimated annual cost - $75, 000 Not recommended by City Manager Subtotal - Incentive Programs-Annual Cost $ 62 , 000 Other Project Costs 15. Additional FTB or other consultant costs, i.e. , $ 5,000- for land use/zoning, incentive program 50,000 preparation, implementation assistance (Source FTB & Economic Development) Staff recommends a budget of $30, 000. 16. Environmental Review, consultant $ 10, 000- (Source-Economic Development) 20,000 Estimated 'Subtotal - Other Project Costs $15,000-70,000 Estimated Grand Total - Initial and first year $3, 192, 000- 3,904,000 Phase I and II infill development costs for such projects as: theater/paseo project; Santa Anita/Wheeler retail project, Light Rail Station, Northwest Corner, Southwest Corner, metal poles, Foulger site, Northeast Corner 2nd/Santa Clara, 210/Wash, residential multi-family, etc. , are unknown at this time. LASER IMAGED ( ' Arcadia City Council 8/3/93 Page 5 The City Council has adopted two related FY 93-94 capital improvement projects; Huntington Drive street rehabilitation (overlay from Santa Anita to Fifth) and Huntington Drive water line reconstruction (from Santa Clara St. to Second Ave. ) . These could be included in the design and construction of the DRSP, Huntington Drive streetscape improvement project, if approved. DRSP Revenue Projections (by Mundie and Assoc.) Suzanne Lampert of Mundie and Associates has analyzed potential property tax revenues to the Agency and sales tax revenues to the City. Using three scenarios, minimal investment, moderate investment, and major investment she has estimated potential cumulative revenue returns for a 20 year period (1993-2014) . See Appendix B of the DRSP (Attachment No. 2) . In summary, she estimates the following cumulative increase in revenue over the 20 year period to be: Property and Level of Property Tax Sales Tax Investment Increment (ARA) Receipts (City) Minimal $ 5, 281, 483 $2 , 125,832 Moderate $ 7,437,863 . $1,467,411 Major $27, 530, 354 $4, 082 , 324 Agency Financial Status The Agency currently has $2,400, 000 available for Agency projects. We anticipate receipt of approximately $2,400, 000 in FY 1993-4. (Total $4,800, 000 by 6/30/94) . However, staff anticipates the expenditure of approximately $1,400, 000 for bond debt service, eminent domain litigation, payments to the State, and other general project and Economic Development Department operational costs in FY 1993-94. The net Agency funds available this fiscal year are approximately $3 ,400, 000. (This does not include any major expenditures for the proposed Costco project) . If more funds are needed for this or other Agency projects, funds can be obtained from a short-term loan from City reserves (eg. Equipment Replacement) , borrowing from developers, or advances of land acquisition price, longer phasing of the program components, or an Agency bond issue (Rod Gunn & Associates advises that the Agency has the capacity to raise approximately $14 . 6 million in net bond proceeds) . L SER � ¶ A.G t_D • ) Arcadia City Council 8/3/93 Page 6 Planning advises that approximately $93 , 000 in CDBG funds are potentially available for funding some of the DRSP costs, particularly the preparation of project or neighborhood plans (eg. , the Incentive Programs) . Environmental Review The DRSP as proposed is comprised of several components. Prior to implementation, the DRSP will be assessed for compliance with CEQA by a qualified environmental consultant. A subsequent Public Hearing before the City Council is required after environmental review and prior to award of bids since Redevelopment Agency money will be used to fund the Huntington Drive streetscape improvements. This is required by State Law. Recommendation 1. That the City Council and Redevelopment Agency open the Public Hearing and take public testimony. At the close of the Public Hearing; 2 . That the City Council and Redevelopment Agency adopt the Downtown Revitalization Strategy and Program Concept, if and as amended by the City Council/Agency; 3 . That the City Council and Redevelopment Agency authorize staff to implement the Huntington Drive/First Avenue streetscape improvements (#1, page 2 above) and determine which optional elements they desire, if and as amended by the City Council; a) Sidewalk Option 1 - all new sidewalks $ 557, 000 Option 2 - existing sidewalk $ 112, 000 b) First Avenue Restriping Option 1 - just restriping $ 29, 000 Option 2 - restripe and planters $ 153 , 000 c) Railroad Bridge Gateway Feature Option $ 180, 000 4. That the Redevelopment Agency approve a contract in a form approved by the Agency Attorney and signed by the Executive Director between ASL Consulting Engineers and the Agency for survey work/base maps on Huntington for a cost of $27, 000 ($24,400 plus 10% contingency) . LASER IMAGED Arcadia City Council 8/3/93 Page 7 5. That the Redevelopment Agency authorize a contract in a form approved by the Agency Attorney and signed by the Executive Director for design and engineering services for the Huntington Drive/First Avenue streetscape improvements with Freedman, Tung and Bottomley, using ASL as a sub-consultant, for an estimated cost of $251, 000. 6. That the City Council direct staff to report back with a scope of services provided by ASL Consulting Engineers for the Huntington Drive Rehabilitation (overlay) and the Huntington Drive water line reconstruction to be combined with FTB's Huntington Drive/First Avenue streetscape improvements. 7. That the Redevelopment Agency authorize Freedman Tung and Bottomley to provide assistance with additional urban design services in the area of: a) land use/zoning amendments, b) preparation of incentive programs, and c) implementation of the DRSP above for an estimated cost of $30, 000. 8 . That the • Agency direct staff to obtain proposals from experienced qualified environmental consultants to assess the DRSP and prepare the appropriate documentation. The City Manager/Executive Director reviewed a draft of this report but due to scheduling, he was unable to review the final report. /a„.d' Jr" Z •ncuy ' Director of Public Works Attachments LASER IMAGED - i AREA MAP 0 3J/ "..4..4-'''4' / T3 Y17''''' S l I -,.C,. 3. 2E < D ID CS :C.13 7\ 1;1ove _ _. so, 1 1 -7ol g eg 0 I itka,ci-nda Drive ,- I_Ave m .4. 0 '''- (J 12 _ erina C eS '" i 43 Ci \ _ < 9 0.., ,..o•_. °ow.na • HI L R T LI 0 ° orrle ' ril, .33 ,. -0,41 Ave c • 4F /es Dr e 0 00 ..eda e', 1.47'.FOOTtell. l'Alt"cf , . • - .' 0 c> 1 t.) . ' - a. Drive .9\ ye- .r. Ave-z s -m.r-® c:-.) 0 II Ave. ., _ . o• 30 Z " 1 —. : ••THI ' ... ' i : , : ... ai I'I' Floral - - -o MI > •cliR,I ..Mil a- Inwood ' 3-'coo ,:, c ...: •0 ; WA ••• 0 41, eg6 • /.aw, - - , .f.#Ave - e _ n. 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J.,,''.,.,ri-LI!!...11p, . .! At - - - X -I S 1 S •1k Tell. ' = -I -. " :7:;k I ■.....,1 . DOWNTOWN REVITALIZATION STRATEGY STUDY AREA . ATT. NO 1 LASER IMAGED