HomeMy WebLinkAboutDecember 7, 1993.'~ _ ~
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Pre-meating 6:30 p.m. - Cable Acceas
A G E N D A
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ARCADIA CITY COIINCIL M88TING
DEC~BR 7, 1993
7:30 P.M.
ACTION
INVOCATION
PLSDC3E OF ALLBGIANCB
ROLL CALL: Council Members Fasching, Harbicht,
Lojeski, Margett and Ciraulo.
MINDT83 of the November 16, 1993 adjourned and regular
meetings.
MOTION: Read all ordinances.and resolutions by title
only and waive reading in full.
Praseatatioa to Smil Amato.
Preaeatatioa of Proclamatioa to Paaa Baltz
Proclamatioa - Arbor Day
All Present
Approved 5-0
Adopted
Special Preaeatatioas (business providing aid during Altadena fire)
1. SOARDS AND 'CO~SISSIONS
a. Recommendation from the Recreation Commission
to provide financial assistance to local youth
baseball leaguea. .
b. Recommendation from the Senior Citizen's
Commission for authorization to submit a proposal
for a congregate meals program at the Arcadia
Community Center.
2. Time reserved for those in the audience who wish to
address the City Council (five-minute time limit
per person).
A~~roved 5-0
Continued to
12/21 @ 6:OO~.m.
Ms. Cruz-Madrid
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ACTION .
3. .
RSCSSS.CIT7t COIINCIL
4.. MEETING OF TH8 ARCADIA REDSVELOPMENT AGENCY' °
a. ROLL CALL: Agency Members Fasching, Harbicht,
Margett and Ciraulo "
Zojeski; All Present
:
~" b. ., Request to approve Professional Services .
Agreement to prepare an Erivironmental Impact
Report for the Downtown Revitalization
Streetscape Project. A~Droved 5-0
~ c. Recommendation :to approve the Redevelopment
Agency's annual report to the State. Approved 5-0
d: ADJOURN to.6:00 p.m., December 21, 1993 ~ `
_ 5. RECONVSNB CITY COIINCIL,. ~
6. M1ITTERS FROffi ELECTSD OFFICIALS' ~
7., CONSBNT ITEMS
a. Recommendation for approvaI of°Final Map for "
ari 8-unit residential condominium at 121-125.
Genoa Street. ~ A~nroved 5-0
b.- Recommendation for approval of plans and:
specifications and authorization to call for bids .
for,conversion of street lights from series to -
multiple circuit"s on Valencia way/Hillcrest Slvd.
(Job No. 533) and Huntington.Drive from Second ~
Avenue to Fifth Avenue'(Job No. 583). Apnroved 5-0
,
c. Request to approve purchase of a Jukebox ~
Subsystem for Police Department`records
' imaging ~iPnroved 5-~
.
d. ' Recommendation for final acceptance - W.O. 691 - '
12" waterline replacement, fire hydrants and -
service laterals in Baldwin Avenue from.Live Oak
Avenue~to Palm Drive.
_ Ap~roved 5-0
_ 2 _
AGENDA 12/7/93
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.
, ,- ,
' ACTION
%, coatiaued-
e. , Recommendation to approve the Redevelopment `. -
Agency's annual report to.the State. Annroved 5-0
f: Request to consider County of Los Angeles Home.
Improveinent Loan Program. A~~roved 5-0
8. CIT7t MANAGBR
Accepted Plan as
a. Presentation of:City'Public Information Plan. outlined. 5-0
b. Recommendation Eo approve specifications and '
authorize staff to advertise for contract
street sweeping bids as part of an overall"
efficiency program. Denied 5-0
9: CITY ATPORNBY '
a. ORDINANCE N0, T999 - INTRODUCTION - Amending'
:' certain sections of Division 1 and 2 of Part 2,
Chapter 2, Article III regarding prima'.facie ,
. speed limits., - introduced 5-0 ' .
b. RSSOLUTION N0. 5757' Authorizing the City Manager
to file with.the Department of Transportation; .
' United States of America, for a.grant application '
for operating and capitaT assistance funds under
1964 as amended.
the Federal Transit Act of Adopted 5-0
,
c., R&SOLUTION N0.•5758 Calling and giving notice of :
General Municipal Election to be
the holding of a
,
held in said city on Tuesday, April 12; 1994, for .
'. ~ officers of said City:as
the election of certain
,
required by the:provisions of the City 6harter. Adobted 5-0'
d. '. RESOLUTION N0:~5759 Requesting the Board of
Supervisors of the County of Los Angeles.to `
permit the"Registrar-Recorder of said County to . -.
render specified services to the City relating
to the conduct of a General Municipal Election ,
- be held in said City on April 12, 1994.
to Adopted 5-0
,
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AGENDA 12/7/93
,t . ~ •
ACTION
coatiaued
e. RESOLUTION N0. 5760 Adopting regulations for
candidates for elective office, pertaining to
materials submitted to the electorate and the
costs thereof for the General Municipal
Election to be held in said City on Tuesday,
April 12, 1994. Adopted 5-0
. f. RESOLUTION N0. 5761 Ordering the canvass of
` the General Municipal Election,to be held on
April 12, 1994 to be made by the City Clerk of
of the City of Arcadia. ~ Ado~ted 5-0
g. Consideration of conceptual ordinance amendment ,
to effect building sites with.delayed
construction. ApDroved 5-0
h. Claim of L.A. Francis Denied 5-0
i. . Claim of D. Jones Denied 5-0
10. blATTSRS FROffi STAFF
11. ADJOIIRN to 6:00 p.m., December 21,. 1993, in memozy of Susie Pignato..
Rowe - Invite Nell Soto to 12/21 meeting to address Council on AQMD election.
Lopez - Letter to CalTrana re: car pool lanes
Dale - Report re: business license fees
Miller - Report re: City Council salaries
- 4 -
~ AGENDA 12/7/93
Y-36 -3
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7,
Memorandum.tip
,4t..
okpoRAT..,
DATE: December ,, 1993
TO:. Mayor and Members of the City Council
FROM: David Feinberg, Administrative Assistant
SUBJECT: Authorization for Federal Grant Application
Staff is currently in the, process of preparing a federal grant
application for the purchase of eight replacement Arcadia Dial-
A-Ride vehicles. .
Part of the grant application process requires a resolution by
the City Council assuring that the City is in compliance with
Title VI of the Civil Rights Act of 1964, will utilize minority
business enterprises to the fullest extent possible as part of
the grant, :, and authorizing the City Manager to file the
application.
Recommendation .
It is recommended that the City Council approve Resolution No.
5757, authorizing the City Manager to, file a grant application
with the Department of ' Transportation, Federal. Transit
AdministratiO. •
Approved: .
Donald R. Duckwort , City Manager
LASES � � ''
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4.,,,,, _ Memorandum
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!~c\ATE/o9
Date: December 1, 1993
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: MICHAEL H. MILLER, CITY ATTORNEY
H /77
SUBJECT: CONSIDERATION OF ORDINANCE AMENDMENTS TO EFFECT BUILDING
SITES WITH DELAYED CONSTRUCTION
The City Council requested an update on the above subject which has
been placed on the agenda per request of the City Manager. The
Community Development Department administers Property Maintenance
and Building Code requirements. The Director, Mr. Kelly, has
reviewed this memorandum. The basic problem relates to_ the
appearance of properties in an uncompleted state of constru tion
e.g. debris, property lacking landscaping and related maters.
This problem has been compounded by increased delays (probably
caused by economics) in completion of development causing 1nger
periods of time for .the properties appearance to be a problem It .
should be noted that in staffs ' opinion there are not a arge
number of these problem sites; however, the problem still ex'sts.
The attached April 1993 report from Ms. Butler explains the City's
approach. Also, see the attached correspondence between the City
and the Rancho Santa Anita Association.
CURRENT NUISANCE ABATEMENT APPROACH
Active utilization of the City's Property Maintenance Nuisance
Abatement Code should mitigate the problem in terms of appearance.
In extreme situations where there is little or no cooperation) the
City can, after a hearing and court order, . enter the prop rty,
perform the cleanup work or complete certain work, and bill the
owner. If not paid it becomes a lien and is paid through heir
property taxes. Existing provisions of the Municipal Code are in
place to implement this approach. There are certain operational
issues as outlined in Ms. Butler's memo which will need tb be
finalized.
CODE AMENDMENTS
To supplement the property maintenance approach, the following is
legally feasible:
Amend the Municipal Code to require (1) conditions to building
permit, renewals and extensions predicated on cleanup and
improvement of the site and/or a financial deposit (bond, letter
of credit) or other commitment to the City to assure property
maintenance. In other words, impose a conditional building permit
(2) not grant the building permit or extension until the property
is brought up to an acceptable standard.
LASER I AGED
With the appropriate Code amendments including necessary "findings"
to justify the above, I believe a sustainable ordinance is leglly
feasible. It would be based, in part, on Arcadia's strong inte est
in aesthetics, regulating public nuisance conditions and
maintenance of neighborhood property values.
It is anticipated that application of these Code amendments will
be on a case by case basis, depending on various factors with
regard to the particular property. It adds a tool to the arsenal
of property maintenance methods. There is no panacea to the
problems addressed in this memo. Achieving an ideal property ite
has many practical problems, particularly when there is a lac of
landscaping.
COUNCIL DIRECTION
If Council is interested in a Code amendment as discussed ab ve,
direction to prepare the proposed ordinance is necessary. The.
existing property maintenance approach including the lien process
can occur now without Code amendments.
c: Donald R. Duckworth, City Manager
Bill Kelly, Asst. City Manager/Community Development
Donna Butler, Asst. Comm. Dev. Dir./Planning
Roy Streeter, Asst. Comm. Dev. Dir./Building
•
April 6, 1993
TO: ARCADIA CITY COUNCIL
FROM: PLANNING DEPARTMENT
DONNA L. BUTLER, ASSISTANT PLANNING DIRECTOR
SUBJECT: CITY COUNCIL'S INQUIRY REGARDING
MAINTENANCE OF CONSTRUCTION SITES
This memo is in response to the City Council's inquiry concerning maintenance of
construction sites. The Council has expressed concern regarding the length of time
taken to complete some jobs and the maintenance of job sites.
In May, 1992, the Planning Department presented a report to the City Council
regarding this issue. At that time the Building Division contacted nine cities
(Pasadena, West Covina, San Marino, Whittier, Monrovia, Pico Rivera, Upland,
Claremont and Beverly Hills) regarding the following:
• Do the cities have a maximum length of time that someone has to complete a
home.
All of the cities, like Arcadia, use the time limits set forth (as follows) in the
Uniform Building Code.
• Building permits are good for 180 days from the date of issuance
to the first inspection.
•
• The permit is active as along as there are inspections and progres is
being made.
• . Inspections shall be for legitimate requests and must be recorded
in the building file. There must be some evidence of work being
done.
• A building permit may be extended by the Building Official for a eriod
not exeeding 180 days on written request by the permittee showing that
circumstances beyond the control of the permittee have prevented
action from being taken.
• No permit shall be extended more than once.
None of the cities have a maximum time limit for completion.
i/6/93
age 1
•
' • Do any of the cities surveyed require completion bonds, if so, how much and
does the completion bond accomplish anything?
- None of the cities require a completion bond for construction of buildin s
although some cities require completion bonds for work within the public
right of way (i.e., sidewalk/street work).
Some of the problems with completion bonds are: (1) who would complete
the construction if work or : project ceases; (2) who is going to be responsible
to ensure completion, the city or the property owner, etc.; and, (3) who will be
liable if the City does the work or hires someone to do the work? These are
just a few of the problems associated with completion bonds.
• Do the cities have any specific requirements regarding maintenance of
property while under construction?
Two cites, Beverly Hills and Whittier have the following requirements.
• Beverly Hills has a maintenance ordinance requiring that the site to be
kept in a heat and orderly manner but noted it is difficult to enforce.
• Whittier requires that the property be fenced with chain link to
prevent accidents.
The remaining seven cities have no requirements; however four of the cities
note that the building inspectors handle clean-up complaints.
Arcadia's building inspectors and code enforcement officers try to ensure
continued maintenance of construction sites.
• What action is taken to clean up sites if permits have expired and have not
been renewed and what time frame do they have?
Four cities rely on Code Enforcement to have the properties cleaned up.
One city, Beverly Hills, cleans the property and bills the homeowner or takes
legal action on a complaint basis.
Arcadia usually relies on the City's code enforcement officers to have the •
properties cleaned up. In addition, the City has filed Nuisance Abateme is
against property and had private companies clean up the property at the
property owner's expense.
4/6/93
l'age 2
.
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ANALYSIS
In regards to maintenance of the property, currently the building inspectors are
advising developers/contractors that no inspections will be done until the site has
been cleaned up (this does not include removal of scrap piles but removal of all
other trash and debris). In addition, the City's code enforcement officers enforce
property maintenance problems
APPROVED:
I kk.eL
Donald D v ckworth
City Manager
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4/6/93
Page 3
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e. DENNIS A LOJESKI
i �; _ MAYOR PROTEMPORE
II
ig : /11\∎.=. r`# 240 West Huntington Drive GEORGE ASCHING
i- ' ' _� P.O.Box 60 ROBERT C.HARBICHT
�\��jot Arcadia,California 91066-0060 BOB MARGETT
�t`ORpORATI9,�a (818)574-5400 COUNCIL 4v1EMBERS
•DONALD R.DUCKWORTH JOSEPH C. CIRAULO JUNE D ALFORD
CITY MANAGER MAYOR CITY CLERK
August 6, 1993
w 114 L
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Barbara S. Marcussen, President
Rancho Santa Anita Property Owner's Association
925 Singingwood Drive
Arcadia, CA 91006
Subject: 931 Hampton Road
•
Dear Mrs. Marcussen:
This letter is in response to your July 28, 1993 correspondence regardin: several
concerns which your association has with the residential project at 931 ampton
Road. _The following addresses each issue, as summarized in your letter:
1. Cleanup of the building site. I have forwarded a copy of your letter to ur Code
Enforcement Officer, Julie Clift, who will contact the property owner and request
that the property be cleared of all debris and weeds. If you wish any follow-up
information on this matter, please call the Code Enforcement Officer at (818) 574-
5437.
2. Landscaping. I am not aware of any landscape plans that were approved by your
Home Owner's Association on October 4, 1991. The structural plans, ich are
currently on file with the Building Department, do not contain any landsca, plans
since the City does not require such plans for single-family projects.
Municipal Code Section 9251.2.13., requires that the yards and setback areas of single-
family projects be landscaped with lawn, trees, shrubs, or other planted r�aterials.
The location and type of landscaping is left to the discretion of the property owner.
I will request that the landscaping of the subject property be completed prior to the
final building inspection; however, I cannot require a specific type of tree or shrub to
be planted, as requested in your letter. It is my understanding that a Home Owner's
Association does not have the authority to request such action to be taken upon a
property owner, because the review of landscaping is not set forth in any of the
•
design review regulations. In my opinion this issue can only be resolved by having
the neighboring property owners contact the owner of the site to express their
concerns regarding the proposed landscaping. They may find that the owner already
has intentions of planting dense landscaping along the property lines to secure their
privacy.
3. Completion of construction. The Building Department has granted a 6-month
extension for this project, which extended the building permit's expiration date to
November 17, 1993. No other extensions will be granted; therefore, the property
owner must resume construction in a timely manner or he will be facing costly
renewal fees.
If you have any other questions regarding the above, or if you need darification on
the responses, please feel free to contact me at 574-5423.
Si re y,
UJ
l.L
Corkran W. Nicholson
Senior Planner .
cc: Bill Tarin, Building Inspector,
Julie Clift, Code Enforcement'Officer •
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RA \ '
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PROPERTY OWNERS ASSOCIATION, INC .
ARCADIA, CALIFORNIA " " ' .
925 Singingwood Drive - -.
July 28, 1993
Arcadia Planning Board
Arcadia City Hall
240 W. Huntington Dr.
• Arcadia, CA 91006
Dear Sirs: .
The prolonged construction schedule.'of the residence at 931 Hampton Road is of great
concern to the residents of the Upper Rancho.
On behalf of the Rancho Santa Anita Property Owners Association we ask that the
authorities of the City undertake forceful action to effect the following:
1. Cleanup of the building site,
2. Planting of shrubbery and trees along the adjacent property lines to shield the
adjacent properties in with the landscaping plans approved by the
Architectural Review Board on October 4, 1991,
3. Completion of construction under the extended building permit Issued May
17,1993.
The initial approval by the Association's Architectural Review Board was issued June 30,
1990. As we enter the fourth year of construction,.the property owner should be motivated
by whatever means are available to the City to clear the building site of debris and to
proceed with landscaping so as to protect the privacy of the neighbors and to rid the
neighborhood of a horrible eyesore.
We understand that the new building permits have been issued each six months from the
initial issue, the most recent extending the construction period until November 17, 1993.
We believe that the property owner should be notified that the site cleanup and
landscaping must be accomplished within the time span of the present permit.
Both of the adjoining neighbors have expressed the need for assurance that the trees d
shrubs will be planted within the property line of the subject property with sufficien
height to protect their privacy. We understand that the planting of Ficus Niteda, a tall
slender bush, would be very appropriate for this purpose. .
•
The members of this Association will appreciate positive action on this request.
Yours very truly, '
Barbara S. Marcussen, President A. L tonio, Chairman ARB
cc Mr. and Mrs. Ching-An Lai
Arcadia City Council
Mr.and Mrs. Charles Draper
Mrs. Shirley Spencer
hl" 0-14
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■•• 0S-30 3 s
l• 0x`'71 •j •
December 7, 1993
TO: Mayor and City Council
FROM: William R. Kell , Assistant City Manager/Community Development
Director
By: Donna Butler, Assistant Community Development Director/
Planning ,p,/
RE: County of Los Angeles Home Improvement Loan Program
SUMMARY
Staff is requesting the City Council to consider participation in the County of Los
Angeles' Home Improvement Loan Program which provides below-market interest
rates to qualified homeowners to reinvest in their properties and to correct deferred
maintenance problems.
DISCUSSION
In December, 1991, the County of Los Angeles developed a countywide Home
Improvement Loan Program. The loan program provides below-market interest
rate rehabilitation financing to low- and moderate-income homeowners to repai or
improve their properties throughout Los Angeles County.
Recently, the Los Angeles County Community Development Commission (CDC)
invited cities that have a Cooperation Agreement with the CDC to have access t
loan funds at absolutely NO COST, other than administrative cost to the City. T7he
Program is designed to help the County and participating cities to meet the existing
need for affordable private capital to finance rehabilitation work.
Interested cities are required to sign a Cooperation Agreement which outlines the
specific responsibilities of the City and the CDC.
The Home Improvement Loan Program would be an extension of the City's cu ent
CDBG funded Housing Rehabilitation Program. The Housing Rehabilitation
Program offers participants a maximum grant of up to $10,000 for repairs and
maintenance to their owner occupied dwellings. This Program would allow
Home Improvement Loan
December 7, 1993
Page 1
qualified home owners the opportunity to use the funds available through the loan
program to do major repair work and/or add on a bedroom,bathroom, etc.
Unlike the City's current "Housing Rehabilitation Program", the Loan Program is
able to assist a broader income range of residents. The reduced interest rate loans . e
an important incentive for homeowners to reinvest in their properties and corr
' deferred maintenance items.
i
The following is a summary of the Home Improvement Loan Program:
Loan Interest Rates
The program offers interest rates based on the income group to be served and the
CDBG eligibility of a particular household. For moderate-income homeowners,
"Unassisted" loans will bear an interest rate of 7.9%. For borrowers at or below 80'0
of median income, CDBG Assisted loans will bear an interest rate of 3% provided
the borrower has the ability to pay.
Loan Amounts and Term
Loan amounts may range from a minimum of $5,000 to a maximum of $101,150
maximum.
People earning over 80% of the median, may borrow money at 7.9% interest. These
are called "Unassisted loans".
People earning under 80% of the median may borrow money at 3% interest. Th e
are called "CDBG Assited Loans". Loans under 7.9% are subsidized by the
Community Development Commission (CDC) using CDBG funds to subsidize th-
loan.
Based on the loan amount, the term of the loan may range from 8 to 15 years.
Program loans are not assumable.
Eligible Borrowers
Eligible borrowers must own and occupy the home to be improved. Program loa s
would be limited to borrowers who are owner-occupants of up to 2 unit properties
only.
Homeowners who wish to obtain a loan must:
ji • Own and occupy the house as a principal residence for at least two years after the
rehabilitation work; and
_. Home Improvement Loan
December 7, 11993
Page 2
• Not exceed the gross income limits outlined below:
• Unassisted loans: In order to obtain a 7.9% fixed interest loan, the maxim
income shall be:
1 or 2 persons ($48,436),or
3 or more persons ($55,701) regardless of family size; and
• CDBG Assisted Loans (80% of Median Income)
Low/Mod
Household Size Income Limit
1 persons $27,050
2 persons $30,900
3 persons $34,800
4 persons $38,650
5 persons $41,750
6 persons $44,800
7 persons $47,900
8 persons $51,000
Eligible Improvements
Eligible Improvements include any permanent improvements that will improv-
the basic livability or energy efficiency of the property or are necessary to remedy
conditions presenting a danger to health and safety.
Swimming pools, hot tubs and other recreational facilities are not eligible
improvements.
Disbursements
All moneys are placed in a disbursement account and disbursed at the discretion of
the City as the borrower provides documentation to the city of the completion of
work. All work must be completed within twelve months from the date of loan
closings
Loan Fees
Loans are made available through the Bank of America. The Borrower would be
responsible for any and all out-of-pocket expenses incurred by the lender, such s the
appraisal fee, credit report and title insurance. Out-of-pocket expenses and loan
origination fees may be included in the loan.
Home Improvement Loan
December 7 1993
Page 3
CQmnmunity Development Commission's Role
The Community Development Commission (CDC) will promote the Program with
our assistance and encourage residents with rehabilitation needs to take advantage
of the program.
Under this program the Community Development Commission will:
i
• Review completed loan application packages before submission to the lender.
• Establish disbursement procedures acceptable to the Lender, the County and e
City.
• Facilitate communication between the City, the Lender and the Applicant.
City's Participation
The Home Loan Program requires pre-qualifying all loans prior to submitting th-
applications to the Community Development Commission. In addition, there is the
normal administration and inspection process which is required prior to
disbursement of funds. These tasks are similar to the tasks completed as part of the
City's Housing Rehabilitation Program.
Jordan Good who currently manages the City's Housing Rehabilitation Program
could administer this program for an additional fee of$150.00 per applicant. This,is
the cost for reviewing and processing the loan papers. In addition to the loan cos s,
there would be the administration and inspection costs of$725.00 per applicant.
All of these fees would be paid with Community Development Block Grant (CD;G)
funds as part of the Housing Rehabilitation Program. It is staff's opinion that the e
costs are very reasonable costs based upon the amount of paperwork that will be
necessary to qualify a homeowner.
ENVIRONMENTAL ANALYSIS
Not applicable.
FISCAL IMPACT
None. All costs are paid for with Community Development Block Grant (CDBG
funds.
i .
Home Improvement Loan
December 7, 1993
1 Page 4
RECOMMENDATION,
What The City Needs To Do
Each participating city re q
atin ci is uired to execute an Agreement outlining the
responsibilities of the Community Development Commission (CDC) and the
Participating City. Loan funds are available to Cities on a first-come, first-serve basis
from the date of execution of the Agreement until August 1, 1994 or until the funds
run out.
The City is under NO OBLIGATION to make loans under the Program and may
withdraw from the Program at any time. Notification to the CDC by the City will
indicate to the CDC to halt any marketing efforts underway in that City.
Action
If the City Council wishes to participate in the Home Program to provide low-
interest funds to qualified homeowners, the Council should direct staff to execu
the attached Cooperation Agreement between the Community Development
Commission and the City.
Approved by: 1/4
Donald Duckworth,City�►{anager
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Home Improvement Loan
December '71, 1993
Page 5
COOPERATION AGREEMENT
BETWEEN
THE COUNTY OF LOS ANGELES, COMMUNITY DEVELOPMENT COMMISSION
AND THE
Participating City With a Rehabilitation Staff
The Participating City agrees to:
I. Provide the CDC with a letter of authorization to provide Home Mortgages
loans to the City's residents.
2. Complete and submit a Community Data Sheet (Attachment 1) to enable the CDC
to assess the City's rehabilitation needs and to continue to meet the
Program requirements.
3. Perform the obligations set forth for 'the Locality' outlined in Section
5.2 (a)(b)(c)(d)(e)(the Locality(t(d)(e)nt. 5.4 (a)(b), and 5.5 of the
Responsibilities of 2).
4. Submit completed loan application packages to the CDC for review b fore
submission to the Lender (as such terms is used in the Responsibiliti s of
the Locality, attached hereto).
5. Warrant that the Lender shall be held harmless from any acts of State
and/or Federal credit granting Statutes and regulations. Employees hall
not express credit-worthiness opinions to Home Mortgages loan applicants .
Responsibilities of the CDC
1. Review completed loan application packages before submission to the L nder.
2. Establish disbursement procedures acceptable to the Lender, the Coun y and
the City.
3. Facilitate communication between the City, the Lender and the Appli ant.
County of Los Angeles
Participating City
Representative Representative
Carlos Jackson, Executive Director
Date
Date
coopagr
Nez7
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. Mein otandum
�. ..:.,..... 1� �� 3
COUNCIL
December 7, 1993
TO: Mayor, City Council and Redevelopment Agency
FROM: William R. Kelly, Assi tant City Manager/Community
Development. Director 6114!
By:n Peter P. Kinnaha istant Community Development
v I Director/Economic Development Division
Prepared by: Dale R. Connors, Redevelopment Project
eg,Manager/_Economic Development Division
RE: Redevelopment Agency Annual Report to the State
SUMMARY: .
California Redevelopment Law (Health and Safety Code §33080)
requires that all redevelopment agencies file an annual fiscal and
housing activity report with Legislative Body (City Council) , the
California Department of Housing and. Community Development (HCD)
and State Controller within 6 months of the end of the fiscal year.
The attached report was prepared to satisfy this requirement.
Since this document is to report on Agency status for Fiscal Year
1992-93, the information provided within it represents Agency
activities as they existed as of June 30, 1993. The Annual Report
is divided into nine sections as follows:
I. INTRODUCTION
II. CENTRAL REDEVELOPMENT. PROJECT AREA .
III. COMPARISON OF AGENCY GOALS AND OBJECTIVES (FY 1992-93)
IV. WORK PROGRAM FOR THE COMING YEAR (FY 1993-94)
V. HOUSING SET ASIDE
VI. . RESIDENTIAL DISPLACEMENT, CONSTRUCTION AND REHABILITATION
DATA
VII. LEGISLATIVE RECOMMENDATIONS
VIII. FISCAL STATEMENT -
IV. FINANCIAL AUDIT
A final copy of this report is to be submitted to the City Council,
HCD and the State Controller by December 31, 1993.
LASER t;=
Redevelopment Agency Annual Report
December 7, 1993
Page 2
RECOMMENDATION:
Agency: That the Arcadia Redevelopment Agency present the FY
1992-93 Annual Report to the Arcadia City Council for
approval and authorization to transmit it to HCD and
State Controller.
Council: That the Arcadia City Council approve the FY 1992-93
Annual Report and authorize and direct staff to transmit
it to HCD and State Controller.
Attachments: Arc• • ia ! edevelo•ment Agency Annual Report
Approved: L.. 1 u�a!,
City Manager ./ E -cutive Director
ARCADIA REDEVELOPMENT AGENCY
ANNUAL REPORT TO THE STATE
FISCAL YEAR 1992-93
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RATES
CENTRAL REDEVELOPMENT PROJECT AREA
TABLE OF CONTENTS
I. INTRODUCTION
A. The City
B. The Arcadia Redevelopment Agency
H. CENTRAL REDEVELOPMENT PROJECT AREA
III. COMPARISON OF AGENCY GOALS AND OBJECTIVES -
FISCAL YEAR 1992-93
IV. WORK PROGRAM FOR THE COMING YEAR
V. HOUSING SET ASIDE
VI. RESIDENTIAL DISPLACEMENT, CONSTRUCTION AND
REHABILITATION DATA
VII. LEGISLATIVE RECOMMENDATIONS
VIII. FISCAL STATEMENT
IX. FINANCIAL REPORT
EXHIBITS -
A - Regional Location Map
B - Central Redevelopment Project Area Map
C - FY 1992-93 Redevelopment Opportunit Location Map
D - Downtown Revitalization Strategy Program Map
E - Annual Report of Housing Activity (HCD)
F - Resolution No. ARA-169
G - Resolution No. ARA-173
H - Annual Report of Financial Transactions (Controller)
I - Arcadia Redevelopment Agency Financial Statements
• I. INTRODUCTION
A. THE CITY
The City of Arcadia, with a population of approximately
48,900, is a residential community with an expanding
commercial base, located in the San Gabriel Valley region of
_Los Angeles County (Exhibit A, Regional Location Map) . The
City was incorporated in 1903 and has a five member City
Council which is elected at large.
B. THE ARCADIA REDEVELOPMENT AGENCY
On, December 17, 1968, the Arcadia City Council adopted
Ordinance No. 1396, declaring the need for a redevelopment
agency and designating itself as the governing body of the
Agency. The current Agency members are as follows:
Office Occupant .
Chairman Joeseph C. Ciraulo
Chairman Protempore Dennis A. Lojeski
Board Member " George Fasching'
• Board Member Robert C. Harbicht
Board Member Bob Margett
On December 26, 1973, the City Council adopted Ordinance No.
1490 establishing the Central Redevelopment Project.
II. CENTRAL REDEVELOPMENT PROJECT AREA
The Central Redevelopment Project area consists of 252 acres of
land located in Arcadia's traditional central business district.
The land uses within the area are primarily (although not
exclusively) commercial, retail and industrial in nature.
The Central Redevelopment Project has an estimated completion
date of December 26, 2026. The total amount of tax increment
dollars which may be divided and allocated to the Agency pursuant
to the Plan is two hundred million dollars ($200,000,000) .
The Project Area is depicted in Exhibit B
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REGIONAL LOCATION MAP
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III. COMPARISON OF AGENCY GOALS AND OBJECTIVES -
FISCAL YEAR 1992-93
A number of redevelopment opportunities were identified in last
year's Annual Report which were pursued by the Agency during the
reporting period subject to this report. They are described
below and are depicted on Exhibits C and D:
A. The Northside Project (Santa Clara and Second)
Entered into discussions with Western Security Bank (Parcel
D) , Emkay Development (Parcel E) , L.A.County Flood Control
District and the Army Corp. of Engineers (Santa Anita Wash) ,
the City of Arcadia (St. Joseph Reservoir) and Robert
Johnson (215 No. Second Ave. ) concerning the feasibility of
assembling and developing a 12+ acre site for use by a
warehouse style retail user.
While both Western Security Bank and Emkay have failed to
develop Parcels D and E respectively as envisioned in the
November, 1987 Northside Project DDA as amended, they remain
bound by the terms and conditions of that document and
amendments. The Agency will continue to work with them (and
adjacent owners as necessary) to complete the Northside
Project.
The Agency continued processing the Derby Parcel Map (240 E.
Huntington Dr. ) . Subsequent to the end of this reporting
period, the Agency completed and recorded the Derby Parcel
Map.
B. Southwest Corner Project (Huntington and Second)
The Agency continued to market the site to the development
community as an office/retail site. On November 2, 1992,
the Agency entered into an exclusive commercial brokerage
agreement with Hayes and Company for the purpose of
publicizing the Southwest and Northwest Corner sites to the
development community.
C. Northwest Corner Project (Huntington and Second) -
See comments for Item B above.
D. Downtown Revitalization Strategy and Program
The Redevelopment Agency and City of Arcadia initiated a
comprehensive physical and economic review of Downtown
Arcadia. With the assistance of a revitalization specialist
(Freedmann, Tung and Bottomley) , a series of four community
workshops were held at which were discussed the future of
Downtown. Coming out of this process was a concept plan
•
FY 1992-93 REDEVELOPMENT OPPORTUNITY LOCATIONS
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Boundaries of the Downtown .•
Revitalization Strategy Program
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Boundaries of the Central
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Exhibit D
•
which contemplated construction of new public improvements
along Huntington Drive, creation of a business incentive
program, development of a`" precise plan for the area
(addressing parking, signage, land use, building density,
architecture, etc. ) , and future phased development .within
the area of infill sites.
F. KBC Project (124 No. First Ave. )
The Agency issued a Certificate of Completion for this 3,223
square foot professional office building..
IV. WORK PROGRAM FOR THE COMING YEAR -
FISCAL YEAR 1993-94
General Activities -
• The Agency will develop a Housing Strategy during the
coming fiscal year which will combine an update of the City
Housing Element and State redevelopment requirements
concerning providing housing.
• Process building permit applications through the Agency's
design review process.
• Conduct public relations activities with developers and
the general public. Conduct a commercial space availability
survey and provide the results of the survey to the public.
• Prepare agendas, meeting set-up, minutes, correspondence,
staff reports and other materials for the Parking District
Commission.
• Sought development proposals for approved projects (SWC/
NWC) .
Project Specific Activities -
• Northside Project (Santa Clara and Second)
The Agency will continue to work with the property owners in
the area concerning the feasibility of assembling and
developing a 12+ acre site for use by a warehouse style
retail user.
Alternatively, the Agency shall work with property owners in
the area to develop. the .Northside Project in a manner
consistent with the November 17, 1987 DDA between the Agency
and Emkay Development Co. (as amended) .
• Southwest Corner Project. (Second/Huntington)
The Agency will continue to market the site to the
development community as an office/retail site. This site
has been identified by the City's downtown revitalization
consultant (Freedman, Tung and Bottomley) as a key
opportunity site.
• Northwest Corner Project (Second/Huntington)
The Agency will continue to market the site to the
development community as an office/retail site. This site
has been identified by the, City's downtown revitalization
consultant (Freedman, Tung and Bottomley) as a possible
commuter rail station site.
• Downtown Revitalization Strategy and Program (DRSP)
The Redevelopment Agency and City of Arcadia will continue
to implement the adopted DRSP concept (ie, streetscape,
Precise Plan and Business Incentive components) during the
coming fiscal year. .
V. HOUSING SET ASIDE
Detailed figures on housing set aside funds collected by the
Agency and, their expenditure are available in the 1992-93 Annual
Report of Housing Activity (Exhibit E) .
One June 2, 1992, the Agency adopted Resolution No. 'ARA-169
(Exhibit. F) declaring that it is unable to set aside 20% or less
of its FY1992-93. tax. increment for low/moderate income housing
due to existing Agency obligations, programs, projects and
activities.
On July 20, 1993, the Agency adopted Resolution No. ARA-173
(Exhibit G) declaring that it is unable to set aside 20% or less
of its FY1993-94 tax increment for low/moderate income housing
due to existing Agency obligations, programs, projects and
activities.
Notwithstanding the above resolutions,. the Agency's FY 1992-93
housing set aside obligation was $472,878. The total set aside
balance as of June 30, 1993 is $2,691,378.
VI. . RESIDENTIAL DISPLACEMENT, CONSTRUCTION AND
REHABILITATION DATA
During the reporting period covered in this report, the Agency
undertook no activities affecting residential uses. Neither
construction nor clearance activites were pursued.
VII. LEGISLATIVE RECOMMENDATIONS
That redevelopment agency funds not be used to balance the State
budget.
VIII. FISCAL STATEMENT
The following reports are included herein as exhibits:
Exhibit E - Housing Activity Report to HCD
Exhibit H - Annual Report of Financial Transactions
IX. FINANCIAL AUDIT
The Agency's annual audit conducted by Lance, Soll and Lunghard
is included here as Exhibit I.
EXIIIBITS E, F, G, H AND I
These Exhibits are available for review in the Economic Development Division
of the Community Development Department.
6680 - 32
/ # h
:; Memorandum
O p if
tEO"
DATE: Dec. . 7, 1993
TO: Arcadia Redevelopment Agency '.
FROM: William Kelly, Assistant City Manager/
Community Development Director
.By.
`Peter Kinnahan, Assistant Community Development
Director/Economic Development
SUBJECT: REQUEST TO APPROVE PROFESSIONAL SERVICES AGREEMENT
FOR PREPARATION "OF AN ENVIRONMENTAL IMPACT REPORT
(E.I.R. ) FOR THE DOWNTOWN REVITALIZATION
STREETSCAPE PROJECT
Summary
The Redevelopment Agency and City Council on August 3, 1993
approved the Downtown Revitalization Strategy and Program concept
(DRSP) and authorized staff to proceed with the design of the
Streetscape project and with the environmental assessment of the
DRSP Streetscape project.
Discussion .
In order to comply with the California Environmental Quality Act
(C.E.Q.A. ) for review of potentially significant adverse impacts
resulting from the implementation of the Streetscape phase of the
DRSP, staff forwarded a Request for Proposal (RFP) , to five (5)
pre-qualified environmental consulting. firms on November 2, 1993 .
Three (3) of these firms attended a briefing. meeting November 9,
1993 and two (2) of these firms subsequently submitted a proposal .
(The Planning . Center from Newport , Beach and The Planning
Corporation from Santa Barbara) . Staff of the Public Works and
Community Development Departments reviewed the proposals and
interviewed The Planning Corporation to review their proposal,
schedule, and fee. Further, staff contacted ' their references,
checking on qualifications and work performance: the references
for The Planning Corporation were excellent.
Based upon the reference checks, the interviews and the proposed
work program, staff recommends The Planning Corporation (TPC) to
prepare the E.I.R. for the Streetscape project for several reasons:
ARA
LASER IMAGED
ARA
12/01/93
Page 2
1) TPC's proposal was qualitively superior to that of The Planning
Center in their reply to the RFP, 2) TPC's schedule for completing
the assignment was consistent with the Agency's schedule, 3) TPC's
references were all positive about TPC and Mr., Craig, principal of
the company, 4) TPC's projected costs were over $20,000 less than
those of The Planning Center.
Subsequent to receipt of the proposals, and preliminary staff
selection of the environmental consultant to recommend to the
Agency, certain traffic circulation and parking issues were raised
at the November 22 Community Workshop by the public. These issues
require additional analytical work by the consultant in order to
ensure that all potentially significant adverse environmental
impacts are reviewed.
In an effort to keep on the agreed construction schedule, staff has
requested that The Planning Corporation (TPC) provide a revised
scope of services and cost for this additional work by Monday,
December 6. Staff will provide a report on the revised proposal
from TPC to the Agency on Monday evening.
Please remember that this environmental assessment assignment is
only for the Streetscape component of the DRSP. Environmental
assessment of the Precise Plan is not included in this assignment
and will be prepared at a future date.
Fiscal Impact
TPC's initial reply to the Agency's RFP was $15, 191. This fee will
increase because of the requested additional work to address. all
potentially significant adverse environmental impacts.
Recommendation
Recommend that the. Redevelopment Agency authorize the Executive
Director or designee to execute a contract, approved by the Agency
Attorney, with The Planning Corporation for environmental
consulting services for the Streetscape component of the DRSP for
an amount to be determined at the Agency meeting.
APPr ed
L. \
DONALD R. DUCKWORT .
city Manager
3
6 Fro
°F
:11 !Polk!
Memorandum
41 =, ;
� 0
fMc°*PoRATBg's oA
DATE: Dec. 7, 1993
TO: Arcadia Redevelopment Agency/City Council
FROM: William Kelly, Assistant City Manager/ DV
Community Development Director
"_______q
By:
I -Peter Kinnahan, Assistant Community Development
Director/Economic Development
SUBJECT: ADDITION TO SCOPE OF WORK FOR DRSP ENVIRONMENTAL
IMPACT REPORT (AGENDA ITEM 4B)
In our Agenda report (4b) we informed the Redevelopment Agency that
Community Development staff had requested that The Planning
Corporation (TPC) review the comments provided by the public at the
November 22 Community Workshop and provide a revised proposal to us
by today.
Staff of the Public Works and Community Development Departments
(Planning and Economic Development) have reviewed the proposal
submitted by TPC., as well as the revised proposal submitted by
TPC's sub-consultant, Associated Traffic Engineers.
The revised scope addresses in more detail parking and circulation
concerns raised by the public at the Workshop. Much of the work
entails collection and analysis of current data on parking
inventory, future supply, roadway traffic volumes, intersection
utilization, traffic signal synchronization, ' traffic
circulation/diversion, and possible air quality modelling. ' (Much
of this data will be available not only for the environmental
assessment of this project but also for the assessment of the
proposed downtown Precise Plan, which the City Council will be
reviewing in the future) . This data and analysis, along with a
discussion of alternatives, cumulative impacts and a mitigation
measures program will be prepared by the consultant as a Focussed
Environmental Impact Report (FEIR) .
EIR - December 7
Page 2
Because of the public interest in this project, staff recommends
that additional notice of proposed December 15 and 16 environmental
scoping meetings be provided as follows:
Mailing to all Assessed Owners and
Business Owners in the DRSP area: $650.00
- Legal Notice of Scoping Meetings
in Pasadena Star News: $250. 00
- One Quarter Page Ad in
Pasadena Star News: $600. 00
Total: $1,500. 00
Cost
1. Consultant cost - The consultant's revised costs are not to
exceed $35,000. This includes a 10% contingency.
Approximately 60% of the overall budget will be for the
traffic subconsultant:
$35, 000.00
2. Notice and Advertising Cost: $1,500.00
Total: $36, 500. 00
Recommendation
That the Redevelopment Agency authorize the Executive Director, or
designee, to execute a contract prepared by the Agency Attorney for
environmental consulting services with The Planning Corporation in
an amount not to exceed $35,000; and
That the Agency authorize the expenditure of $1,500 for additional
notice and advertising of the environmental scoping meetings as set
for ab ve.
Le)\
Executive Director