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HomeMy WebLinkAboutSeptember 14, 19930 0 AGENDA ARCADIA CITY COUNCII./REDEVELOP.'1ENT AGENCY SEPTEMBER 14, 1993 5:30 P.M. ROLL CALL: Council/Agency Members Fasching, Harbicht, Lojeski, Margett and Ciraulo ORAL COMMUNICATIONS 1. Santa Anita Race Track — Directional signs require encroachment permit from Superintendent of Streets per Arcadia Municipal Code Section 7250. (information only} 2. Recommendation to adopt Resolution No. 5748 — AMENDING RESOLUTION NO. 5436 BY SETTING A MODIFICATION FEE FOR TEMPORARY BANNERS 3. Presentation by Cordoba Group on status of the Sub — Regional Comprehensive Plan 4. Items from Council Members ADJOURN to 7:00 p.m. September 21, 1993 CITY OF ARCADIA MEMORANDUM To: Mayor Ciraulo and Members of the City un i From: Donald R. Duckworth, City Manager Date: September 14, 1993 Subject: PERSONNEL TITLE CHANGE - ORDINANCE NO. 1991 & RECOMMENDATION TO ESTABLISH NEW CLASSIFICATION In recent months there has been discussion regarding changing the name of the Personnel Board and the Personnel Department to the Human Resources Commission and Human Resources Department respectively. These actions are being proposed in an effort to emphasize the organization's dedication to a caring, "user friendly" environment for both the citizen /customer and our employees. As the City Manager indicated in his budget message to the City Council, the "Personnel" designation is perhaps a bit "antiseptic ", referring to an organizational contact for hiring, discipline and firing. The "Human Resources" title "...advocates a full range of people support to create a business environment in which the highest order of individual and team accomplishment is stimulated." Due in part to fiscal constraints, the City must seek ways to improve operations and make them more efficient and effective. One such effort is a developing partnership between the City Council, management and employees, which may enable the organization to achieve personal and professional goals that would otherwise be unattainable. Human resources emphasizes training, support services, and a "resource" for employees and the community, and should assist in this endeavor. The Personnel Board and the Personnel Department are referenced in the City Charter, Personnel Rules and Regulations, and the Fringe Benefit Resolution. The City Attorney has prepared a memorandum regarding the legalities and the ordinances required to implement the proposed changes, and it is attached for the City Council's consideration. At their June 10, 1993 meeting, the Personnel Board approved the proposed title changes and forwards its recommendation for approval to the City Council. LASE?, ?? ! �A AIGED On Mayor Ciraulo and Members of the City Council September 14, 1993 Page 2 E5 In conjunction with that proposed title change of Personnel Department to Human Resources Department, it is recommended that the Administrative Assistant in the Human Resources Department be reclassified to Human Resources Manager. Over the past several years, the duties and responsibilities of the Administrative Assistant assigned to the Personnel Department have grown beyond that of his classification. The incumbent has taken the lead role in a wide spectrum of human resource related functions including: recruitment and selection, benefit administration, classification, compensation, labor relations, safety administration, discipline and grievance handling, supervisory and general employee training, performance evaluation, policy development and implementation, and administration of the City's Personnel Rules and Regulations. As a result of the additional responsibilities and leadership required, the degree of independent action and consequence of error are at a higher level than that of Administrative Assistant. Accordingly, it is recommended that the Administrative Assistant be reclassified to Human Resources Manager. A position classification has been prepared and is attached for your review and consideration. Also attached is a proposed new organizational chart of the Human Resources Department. The Human Resources Manager will supervise and administer the activities of the Human Resources Department and report directly to the City Manager. The Assistant to the City Manager will provide additional support as needed for special projects. Department staffing is "rounded out" with a Personnel Technician, a Typist Clerk and an Administrative Intern. The proposed Human Resources Manager position is a management classification. Based upon market survey, the proposed salary range for the position is $4301 -5228 per month. It is proposed that the salary range adjustment become effective the first pay period of 1994, or December 26, 1993. The new salary level would provide the incumbent in the Administrative Assistant position a 7% salary increase. The total increased cost in the FY 93 -94 budget in salary and benefits is $ 1,994. At its July 8, 1993 meeting, the Personnel Board approved the Human Resources Manager classification and forwards its recommendation for approval to the City Council. LASER lMAGIED � w 1000 Mayor Ciraulo and Members of the City Council September 14, 1993 Page 3 Recommendation It is recommended that the City Council take the following actions: 1) Introduce and adopt ordinance #1991 changing the designation of the Personnel Board to Human Resources Commission and the title of the Personnel Department to Human Resources Department; and 2) Establish the classification of Human Resources Manager (Class #1500), salary range $4301 - 5228 per month, and request staff to make the necessary changes to the classification and compensation plans. Attachments LASER IMAGED CITY OF ARCADIA APPROVED BY PERSONNEL BOARD 7/8/93 APPROVED BY CITY COUNCIL HUMAN RESOURCES MANAGER DEFINITION Under general direction, to supervise, design, administer and coordinate the City's Human Resources program; and to perform related duties as required. .411 Supervises and provides direction to the Human Resources Department staff. Prepares the Human Resources Department budget. Evaluates, develops and implements various benefits, personnel, safety and training programs. Exercises judgement in recognizing and resolving problems which deal with policy and procedural matters. Reviews practices and procedures for compliance with Federal, State and local laws and regulations. EXAMPLES OF DUTIES Develop and implement personnel goals, objectives, policies and procedures. Administer the City's Personnel Rules and Regulations and related policies. Consult with and advise department heads, managers, supervisors, and employees regarding the personnel system. Coordinate departmental activities with other City departments and outside agencies. Prepare, recommend and implement revisions and amendments to ordinances and resolutions relating to personnel matters. Plan, direct, supervise and coordinate City personnel programs including: recruitment and selection, medical evaluation, benefits administration, classification, compensation, labor relations, safety, workers' compensation, discipline and grievances, supervisory and general employee training, and performance evaluation. taSR 1MNGrD Human Resources Manager Page 2 Represent the Human Resources Department and explain objectives and policies to various organizations, agencies and public groups. Represent the City and Human Resources Department at various meetings. Make oral presentations to employee groups, the Human Resources Commission, and City Council. Perform related duties as required. DESIRABLE SKILLS, KNOWLEDGE AND ABILITIES Principles and practices of public personnel administration, including methods and techniques used in recruitment and selection, classification, compensation, salary and benefit administration, due process, training, safety and workers' compensation. Principles and practices of local public sector employee relations. Applicable Federal, State and local laws, regulations and ordinances related to all aspects of personnel matters. Information sources and research techniques in the fields of human resources, industrial safety, training, employee relations, employee development, benefits administration, and personnel. Research and evaluation methods and report writing procedures. Budget preparation and procedures. Principles of supervision, training, employee evaluation, and employee development. Ability_ Recognize, design, develop and implement personnel programs suited to the needs of the organization. Interpret and explain personnel policies and procedures. Analyze and compile complex technical and statistical data and prepare comprehensive reports. LASER i NGO n Human Resources Manager Page 3 Communicate clearly and concisely, orally and in writing. Deal constructively with conflict and develop consensus. M Establish and maintain effective working relationships with employees, public groups and agencies and members of the community. Properly interpret and make decisions in accordance with applicable laws, regulations, and policies. Negotiate and reach agreement with employee organizations. Conduct work in a safe manner in accordance with established policy. Supervise, train, and evaluate staff. DESIRABLE EXPERIENCE AND TRAINING Experience: Five years of progressively responsible human resource experience preferably in the public sector, including at least three years of supervisory experience. WIT M-M . Bachelor's Degree in Public Administration, Organizational Development or related field. A Master's Degree is preferred. A combination of equivalent experience and training that would provide the required skills, knowledge and abilities would be qualifying. LICENSFS/CERTIFlCATES REQUIRED Class "3" California Drivers License may be required. LASER IMAGED HUMAN RESOURCES DEPARTMENT HUMAN RESOURCES MANAGER - - - - -- ASSISTANT TO THE CITY MANAGER (0.20) PERSONNEL TYPIST CLERK II ADMINISTRATIVE TECHNICIAN INTERN (0.50) r cn m CD R 0 S/ .c-70 _. , - ___.-er_.3--___ ___0._ i . • ° - Memorandum ARCADIA f*C(34PORATE9-,BOA Date: September 10, 1993 TO: Mayor and City Counci FROM: City Attorney ff\ I SUBJECT: Directional Signs (proposed) Per request of the City Manager, in the absense of the Public Works Director, I have put together some background information regarding the attached request. This can be supplemented by the Public Woirks Department (Mohammad Mostahkami) at the meeting of September 114 . Basically, the new and expanded directional sign plan is subjlect to the granting of encroachment permits from the Public Works Department. They review the proposal to assure compliance with directional sign guidelines, and police department concerns. The permit process is required because the signs are in the right of- way. Insurance requirements to protect the City are part of the permit process. I have been advised that the proposed signs are consistent with required guidelines, and that the Police Department favors Ithe revised expanded directional sign plan. It is my understanding that the signs will be described at the meeting. cc. Public Works Chief of Police City Manager LASER IMAGED • •. ED Los Angeles Turf Club, Incorporated Santa Anita Park 285 West Huntington Drive P.O. Box 808 Arcadia, California 91066-0808 Telephone: (818) 574-7223 FAX: (818) 446-9565 • President .,j ' 9 f Arcadia 28, 1993 0�,;; 993 IrI -p} Arcadia City Council Members 71 City of Arcadia 240 West Huntington Drive - °-°°-- Arcadia, CA 91007 .CITY A TORN - L -' Honorable City Council Members: We at Santa Anita are asking your assistance in our endeavor to improve the Santa Anita image. As I am sure you are aware the last Santa Anita meet, which included a disastrous opening day and an extremely wet spring, was less than a perfect meeting. However, it is our goal to have "Santa Anita rebound for an . excellent upcoming Oak Tree meeting. One way we intend to accomplish. this is to give a total face lift that will reflect the charm and brightness of the Santa Anita we all love. Additionally, it is our plan to brighten the path to Santa Anita with a new distinctive directional sign that will contain our logo. We also feel that to properly direct patrons to Santa Anita it will take additional signage within the City of Arcadia. • Attached is . a list of current directional signs and a list of new signs that we would like to place for the convenience of our patrons, new and old. We feel that these new distinctive signs will not only assist our patrons but will also add the Santa Anita feeling throughout the City of Arcadia. A copy of this proposed sign program has been submitted to the Arcadia Public Works Department for their review and comment We naturally would assume •the responsibility for the new sign installation and would do so under the direction of Public Works. • • LASER IMAGED A Subsidiary.of Santa Anita Operating Company • Sral Arcadia City Council Cont. Page 2 We would like to thank you for your consideration and if possible approval of this program as we would like to have the new signage in place by the Oak Tree meet. It is felt that through this unity in effort we will still continue to be the ',Great Race Place." Yours Truly, Clifford C. Goodrich President CCG/mh xc: Don Duckworth, City Manager Joe Lopez, Director of Public Works Donna Butler, Planning Department ■ LASER IMAGED • • Directional Sign Proposal - City of Arcadia In an effort to enhance and encourage old and new patrons to visit Santa Anita Park and the City of Arcadia we have committed to a total beautification effort. A part of this effort includes a directional signage program to ensure that patrons can easily find Santa Anita. Our goal is to develop an attractive logo type sign to replace our current directional sign. In addition to our existing signage we would like to place new signs at the listed locations. Hopefully we will have this project completed by the upcoming Oak Tree race meet. Existing Directional Signs CITY OF ARCADIA - WEST TO EAST Z. Foothill Blvd. on freeway off ramp - S/E corner (with right turn arrow) . 2 . Foothill Blvd. and Santa Anita Ave. - N/E corner (with left arrow) . 3 . Huntington and Fifth - N/W corner (with straight ahead arrow) . 4 . Live Oak and Santa Anita - N/W corner (with right turn arrow) 5 . Live Oak and Holly - N/E corner (with right turn arrow) . CITY OF ARCADIA - NORTH TO SOUTH 6. Santa Anita on freeway off ramp - N/E corner (with left turn arrow) . 7 . Santa Anita and Colorado - N/W corner (with straight ahead arrow) . 8. Santa Anita and. Santa Clara - N/W corner (with right arrow) . 9 . Baldwin at freeway off ramp - center divider (with right arrow) . 10 . Baldwin at Gate 8 - S/E corner (with right arrow) . 11. Goldenwest and Huntington - S/E corner (with right arrow) . 12 . Sunset and Huntington - S/E corner (with right arrow) . w LASER IMAGED 1 Directional Sign Proposal - City of Arcadia Page 2 Newly Proposed Directional Signs It is hoped that this additional signage will assist future patrons in easily locating Santa Anita Park. CITY OF ARCADIA - WEST TO EAST 1. Foothill and Michillinda - S/W corner (with straight ahead arrow) . 2 . Colorado and Michillinda - S/E corner (with straight ahead arrow) . 3 . Colorado and Baldwin S/W of intersection (with straight ahead arrow) . 4. Huntington and Michillinda - S/W corner (with straight ahead arrow) . 5. Huntington and Santa Anita - N/E corner (with straight ahead arrow) . CITY OF ARCADIA - NORTH TO SOUTH 6. Santa Anita and Huntington - East side south of corner (with left arrow) . 7: Santa Anita and Duarte - East side south of corner (with straight ahead arrow) . 8. Santa Anita and Live Oak -East side south of corner (with straight ahead arrow) . 9 . Holly and Las Tunas - S/E corner (with straight ahead arrow) . 10 . Holly and Duarte - S/E corner (straight ahead arrow) . 11. Baldwin between Gates 9 and 10 - east side (This will replace the two signs south of Gates 9 and 10 - with straight ahead arrow) . 12 . Baldwin and Huntington - S/E corner (with straight ahead arrow) . 13 . Baldwin and Camino Real - S/E corner (with straight ahead arrow) . 14 . Baldwin and Las Tunas - S/E corner (with straight ahead arrow) . 15. Sunset and Duarte - S/E corner (with straight arrow) . 8/23/93 LASER INIAGc.D 4-70 SIGNS Traffic Manual 3-1988 SIGNS Guide Signs 4-04 4-04.1 A''°�luation "' pP Under some circumstances, the available space Guide-signs are essential to guide the motorist may limit sign width. Where clearances are limited, along streets and highways, to inform them of inter- and standard sign design cannot be used, a reduced secting routes, to direct them to cities, towns, vil- letter height, interline and edge spacing may be lages, or of er unportant destmafiorrs- to identify used.When a reduction in the standard size is neces- nearby rivers and streams,par s,forests,and histori- sary, the design used should be as nearly comparable cal sites, and generally to give such information as to standards as possible. will help them along their way in the most simple, Requirements for reflectorization or illumination direct manner possible. are stated under the specific headings for individual Signs which provide questionable traffic service guide signs or groups of signs. and are requested primarily for recognition or adver- 4-04.3 Placement of Guide Signs tising purposes shall not be installed. No sign or its Guide signs shall be placed so they can be read in support shall bear any commercial advertising advance of the point where a driver decision is re- material except Specific Service signs authorized by quired. If approach speeds are high, the installation Statute. No flashing lights or distracting legend shall of an additional advance sign should be considered. be placed on guide signs. �' i . General details of location, heights, lateral clear- 4-04 Design of Guld• Sig ? ances, and erection of guide signs are provided in Guide signs are normally rectangular in shape with Section 4-01. the longer dimension horizontal. Signs for destina- A minimum spacing of 200 feet betweein guide tions shall have a white reflectorized legend and bor- signs should be maintained on conventional hi der on a green background. Service signs, (G66 Se- ways. ries) such as GAS,FOOD,and LODGING shall have A minimum spacing of 800 feet between guide a blue background and recreational area signs (G200 signs should be maintained on freeways and express- Series) have a brown background. ways. Guide signs must be legible to approaching driv- When clear roadside recovery areas are provided, ers. Where speeds or volumes are high, large signs guide signs shall be placed as far from the edge of the are required. Where a vehicle is moving slowly or traveled way as possible,up to a maximum of 30 feet. must stop,small signs may be used.Upper case,lower They shall be placed in protected locations where case alphabets are'ordinarily used for street names possible. and destinations. Capital letters shall be used for 4-04.4 Placement of Street Name Signs other information, such as cardinal directions, dis- 1. Intersection Street Name Signs. The Vehicle tces, lane use, etc. The minimum letter height for Code requires that street name signs be placed the principal legend shall be four inches. Tables at at all signalized intersections and be visible to the end of this section give letter widths, spacing, traffic from all directions. This is generally the arrow and shield layouts, etc., for sign design. responsibility of the local jurisdiction. Regardless of letter size,the legend on a guide sign In retail business districts two street name must be kept to a minimum to be legible at a glance. signs should be visible from each approach to Guide signs should be limited to three lines of prin- the intersection. In other urban areas, one cipal legend. Where two or more signs are included street name sign shall be visible from leach ap- in the same overhead display, extra effort should be proach. made to further reduce and simplify the amount of The signs shall be placed parallel to the street legend. they name. For most guide signs the legend is so variable that there can be no rigidly standardized size. The sign (a) Post Mounted Signs. Letters shall be open size must be fixed primarily in terms of length of the capitals not less than four inches in height message and the size of the lettering and spacing or four-inch upper case and three-inch low- necessary for proper legibility. However, for signs er case letters. The designation of "St.", with standardized designs, such as route markers, it "Ave.", "Blvd.", etc., is to be in letters not is practicable to fix standard sizes. For standard sizes less than two inches in height. I. refer to the Caltrans approved "Traffic Sign Specffi- All signs shall be installed horizontally cations". and the color combinations must be visible at 150 feet in the daytime under normal LASIk IMAGED