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HomeMy WebLinkAboutSeptember 21, 1993Pre - meeting 7:00 A G E N D A ARCADIA CITY COUNCIL MEETING SEPTEMBER 21, 1993 7:30 P.M. A TIO INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Fasching, Harbicht, Lojeski, Margett and Ciraulo MINUTES of the August 17, 1993 adjourned and regular meetings and the September 7, 1993 special, adjourned and regular meetings. MOTION: Read all ordinances and resolutions by title only and waive reading in full. PRESENTATION of Proclamation to Gordon Maddock PRESENTATION of Proclamation to Arcadia Lions Club PRESENTATION to Neal Johnson PRESENTATION to Jerry Gardner 1. PUBLIC HEARING Consideration of an appeal to the Planning Commission's denial of a request to construct an 800 square foot detached four -car garage on a lot with two nonconforming single - family dwellings in the R -1 zone - 1030 S. Sixth Avenue (Cletus R. Verlato, property owner). _ 2. PUBLIC HEARING Consideration of Text Amendment 93 -004 to the Arcadia Municipal Code adding regulations governing Karaoke uses including requiring a Conditional Use Permit for all Karaoke sing -along businesses. 3. Time reserved for those in the audience who wish to address the City Council (five- minute time limit per person). 4. RECESS CITY COUNCIL S. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY a. ROLL CALL: Agency Members Fasching, Harbicht, Lojeski, Margett and Ciraulo b. MINUTES of the August 17 and September 7 meetings. C. Adjourn to 5:30 p.m. September 28, 1993 6. RECONVENE CITY COUNCIL 7. MATTERS FROM ELECTED OFFICIALS 8. CONSENT ITEMS a. Report and recommendation for the purchase of breathing apparatus and composite breathing air cylinders. b.. Recommendation to approve a fireworks display for the Arcadia High School homecoming football game on October 29, 1993. C. Recommendation to authorize Sanitation District (LACSD) sewer relief project at the Drive and Sunset Boulevard, to reimburse LACSD 50* of t costs. Job No. 538 Los Angeles County to administer a city intersection of Okoboji and authorize the City ze total project - 2 - AGENDA 9/21/93 ACTION 9. CITY MANAGER a. Proposed reclassifications and salary review. b. Department Reorganization - Community Development Recommendation to establish new classifications. ORDINANCE NO. 1994 - INTRODUCTION - Amending Part 5 of Chapter 9, Article II of the Arcadia Municipal Code to create a Community Development Department with Planning, Building and Economic Development. C. Personnel Title Change and recommendation to establish new classification. ORDINANCE NO. 1991 - INTRODUCTION - Amending the Arcadia Municipal Code to change the title of the Personnel Department to the Human Resources Department and designating the Personnel Board as the Human Resources Commission. d. Recommendation to retain consultant services - Cable TV. 10. CITY ATTORNEY RESOLUTION NO. 5748 - Amending Resolution No. 5682 5682 reducing the modification fee for temporary banners. 11. MATTERS FROM STAFF 12. ADJOURN to 5:30 p.m. September 28, 1993 - 3 - AGENDA 9/21/93 Wemotan�dum Se P tember 15, 1993 Date ---- - - - - -- - - -- -- TO: Arcadia City Council FROM: Gerald R. Gardner, Fire Chief �JI SUBJECT: Request from Arcadia High School to Conduct a Public Fireworks Display Pursuant to Municipal Code, Section 3115.2.6, Arcadia High School is requesting that the City Council approve the issuance of a permit to conduct a public fireworks display. The fireworks display is proposed as part of the annual half- time festivities at the Homecoming Football Game on October 29, 1993. The high school has conducted a similar fireworks display over the past several years without incident. Fire Department staff has reviewed the application and recomm- ends that a permit may be granted subject to the following conditions: 1. Display to be conducted by licensed pyrotechnic operator. 2. Site plan of firing area to be approved by the Fire Department. 3. Insurance Certificate on file. 4. Aerial shells and pyrotechnics be delivered to the site on October 29, 1993. 5. All pyrotechnics be removed immediately following the display. 6. A City Fire Inspector be present at the site during the display; personnel cost to be reimbursed by the pyrotechnic operator. Recommendation It is recommended that the Council approve the issuance of a permit for a public fireworks display at Arcadia High School subj''ect to the conditions listed in the staff report. Approved: ­aoilhld R. uc worth, City Ma ager LAGER II IAGED GRG /mr ia - 3a qd ,.�,.. emo'canaum 4 . }�•' �ro.ussv' September 15, 1993 To: Mayor and Members of the City Council \ '\\ " From: Alex D. McIntyre, Assistant to the City Manage' Subject: Recommendation to Retain Consultant Services - Cable TV Attached you will find a copy of a submittal from John Risk of Communications Support Group (CSG) . His firm would be able to provide expert advise on the upgrade of our City Council Chambers for cablecasting the meetings. His expertise includes engineering, acoustics, lighting and equipment purchase and installation. The scope of his work related to the Council Chambers would be 1. Review documents, interview staff/council and assess the needs for acquiring teleproduction, audio, acoustical and lighting materials and equipment; 2 . Develop bid specifications. Conduct a bidder's meeting; 3 . Assist the City in reviewing and evaluating bids; 4. Act as project manager for installation; and 5. Develop a report assessing staffing and budget implication arising from the cablecasts of Council meetings. The total costs for his services would be $8,710 which would be apportioned over the five tasks above. There are sufficient funds available in the General Fund reserve to fund this project. Where possible, staff suggests that we maximize the use of our own personnel to reduce the overall cost of the consulting agreement. The services of CSG ,come highly recommended from cities who have recently completed similar projects including Cerritos, Dana Point, Monrovia, Mission Viejo, Beverly Hills, Santa Ana, San Clemente, Garden Grove and Yorba Linda. Each has been contacted and has provided positive references. CableVision may not be fully supportive of the City's desire to retain independent expertise in this area, however, in light of the City's pending franchise renewal, it' s staff's opinion that all parties will benefit as a result of these services. The results of CSG's work will also likely play a significant role in the franchise renegotiation process due to begin in 1993-94. Staff anticipates that any LASER !MAGEr I Cable Consultant September 15, 1993 Page Two improvements to the Council Chambers could be paid for through the existing and future franchises. CSG would also be able to provide future services concerning the establishment of the local origination channel as well as franchise renegotiation. Recommendation It is recommended that the City retain the services of CSG to provide consulting services on the upgrade of the City Council Chambers for the purpose of cablecasting our meetings. The contract cost shall be an amount not to exceed $8, 800 to be appropriated from the General Fund reserve. Attachment 1 Approve• �� � - crw,z--- i•nald R. Duckworth, City Manager 4 COMMUNICAT1NS SUPPORT GROcr INC. P.O. BOX 10968 • SANTA ANA, CA 92711-0968 OFFICE: (714) 836.6280 • FAX (714) 836-0902 May 5, 1993 CITY OF ARCADIA MAY 6 1993 Mr. Alex McIntyre CITY MANAGER Assistant to the City Manager City of Acadia 240 W. Huntington Avenue Arcadia, CA 91007 Dear Alex: It was a pleasure.speaking with you. Attached is a proposal to perform consulting services in accordance with our phone conversation. Detailed workscope language begins on page 2. We are sensitive to budget limitations facing municipalities and are agreeable to starting projects on a phase by phase basis. A brief description of CSG work history and team members is attached at the rear of the proposal. A letter of acceptance is attached to our proposal. If you agree to the workscope and fees as specified, please execute by signing the letter and returning it at your convenience. This will serve as an interim order to proceed until such time as a purchase order is established. I look forward to working with you in the near future. Sincerely, COMMUNICATIONS SUPPORT GROUP, INC. A:, Risk President Encl. PRP93000.011 LETTER OF ACCEPTANCE ATTEST: By signing and dating in the spaces below, the undersigned agree to accept the various workscope, fees, and payment terms as described in Communications Support Group, Inc.'s proposal dated May 5, 1993 with the understanding that a formal purchase order from the City will follow. By its signature below, CSG consents that it is qualified to perform the services set forth in its proposal and consents that it carries insurance coverage related to worker's compensation and general liability. CSG agrees to provide the City copies of these certificates upon request. City of Arcadia, CA • nications Support Group, Inc. 315193 DATE DATE * * * PROPOSAL TO PROVIDE TELEVISION CONSULTING SERVICES TO THE CITY OF ARCADIA * * * Communications Support Group, Inc. PRP93000.011 May 5, 1993 Submitted to: Alex Mclntyer Assistant to the City Manager by: COMMUNICATIONS SUPPORT GROUP, INC. P.O. Box 10968 SANTA ANA, CA 92711 * * * CABLE TELEVISION CONSULTING PROPOSAL THE CITY OF ARCADIA * * * Communications Support Corporation Proposal 93000.011 1.0 GENERAL OVERVIEW OF PROPOSED WORK Communications Support Group (CSG) proposes to provide professional consulting services to the City of Arcadia in two key task areas: 1) Council Chamber A/V and Video Production and 2) Public Access Planning. This proposal provides six primary areas related to Council Chamber A/V and Video and three primary areas related to public access planning. Specific t =assoeissed with. mess the neoda for arquirinwiskproduggewswipmart for the City Council chambers; 4) .doweinOidipeeineliititIlt for use in purchasing teleproduction equipment; 3....goa b 'e-meeting for the purpose of reviewing bid specifications, answering questions, and discussing design needs with prospective vendors; ranking the top three vendors, and in selecting a final vendor; Aisigadigiviikidicamigkeip pfaapiwiamingips to assure that installation is occurring on schedule and in conformance with City terms; and erdiVelepitionef report arising-4in cablecasts.44-Coanalid other municipal access productions using the new facility as it relates to the FY93-94 year. CSG will also conduct final performance checks to assure that equipment vendor successfully completes the job. PRIOR EXPERIENCE RELATED TO TASK I: CSG has designed facilities and acted as project managers for Council teleproduction projects for the following cities listed below : City of Monrovia, Tony Sui, Public Works, (818) 359-3231 City of Chino, Rodney Foster, Cable Officer, (714) 627-7577 ext. 334 City of Cypress, Howard Crisp, General Services, (714) 229-6695 City of San Clemente, Myrna Erway, City Clerk (714) 361-8300 City of Santa Ana, Allen Doby, Community Services (714) 571-4203 City of Beverly Hills, Fred Cunningham, City Manager's Office (213) 285-1014 City of Mission Viejo, Danian Hopp, City Manager's Office (714).582-2489 City of Dana Point, John Donlevy, City Manager's Office (714) 248-9890 City of Yorba Linda, Glenn Yasui, City Manager's Office (714) 961-7106 City of Cerritos, Michele Wastal, Public Information Coordinator (310) 860-0311 City of Garden Grove, Gus Gastellanos, City Manager's Office (714)741-5291 2.0 PROPOSED DETAILED WORKSCOPE: TASK I Phase I - Document Review and Feasibility Evaluation: Review lists of equipment currently used by the City and Cable company to televise City Council meetings. Review lists of equipment and related reports provided by preerious City consultants (if any) for feasibility and compatibility existing City Communications Support Group, Inc. PRP93000.011 - Page 2 equipment and resources. Analyze appropriateness and feasibility of previous options made known to the City by the current producer of Council meetings. Draft a report which reviews recommendations for: 1) improving overall quality and cost effectiveness of televising Council meetings; 2) maximizing compatibility to existing equipment; 3) improving audio and other A/V resources; 4) conduit and electrical concerns as documented by meetings with City maintenance staff; 5) capacity of air conditioning to meet needs of teleproduction equipment; 6) improved City Council chamber lighting based on meetings with City staff to discuss lighting methods for television equipment currently in use; and 7) comparisons to other cities. CSG will submit findings in a written report to the City within 21 days from notice to proceed. Phase II - Bid Specification Preparation Prepare detailed specifications for use by the City purchasing department. Draft technical sections of "Request for Proposals" as they pertain to general requirements for ordering equipment, installation, and maintenance service contracts for new teleproduction and audio systems. Specifications will include general parameters for make, model, dimensions, locations, approximate cable lengths, conduit requirements, connectorization, types of cables, electrical powering concerns, etc.,. All specifications will be provided in both hard and data formats, so as to minimize the work of the City to incorporate into the City's purchasing process. CSG will complete the RFP specifications within 30 days of notice to proceed. Please note: Bid specifications will require that the successful vendor be responsible for final system design and integrity rather than CSG: Phase HI - Bidder's Meeting, Review, and Evaluation CSG will attend and lead a bidder's meeting for the purpose of reviewing bid terms, touring the building and addressing any questions which may arise on the part of interested vendors. Phase IV - Project Management and Acceptance Test CSG will assist the City in reviewing bids, ranking the top three vendors, and in selecting a final vendor. CSG will conduct periodic work-in progress inspections to assure that installation is occuring on schedule and in conformance with City terms. CSG will also conduct final performance checks. Phase V - Budget and Staffing Implications Communications Support Group, Inc. PRP93000.011 - Page 3 CSG will prepare a brief report assessing the implications the new facilities will have on staffing and budget for the next fiscal year. PROPOSED PERSONNEL: John Risk will serve as Project Manager and will handle matters of scheduling, reporting, and workscope supervision. Dan Booth will provide general technical information pertaining to equipment, system design, and compatibility issues. On-site field inspections may also be conducted by Mr. Marc Jaffe. Mr. Risk's time is clocked at $85.00 per hour. Mr. Booth's time is clocked at $50.00 per hour. Mr. Jaffe's time is clocked at $45.00 per hour. Details of these individuals qualifications can be found in the attached biography. ESTIMATED COSTS TASK I: With open ended projects such as this, CSG agrees to work on an hourly plus materials basis with initial not-to-exceed ceilings placed on each of proposed areas of workscope. CSG will invoice monthly for "work-in-progress." In the event actual costs are higher, CSG will seek City's permission prior to exceeding the respective ceilings. Initial price ceilings proposed are as follows: Phase I - Document Review and Feasibility Evaluation: $ tlY(30 hours) Phase II - Bid Specification Preparation • S/10.0001(38 hours) Phase III - Bidder's Meeting2 prs 4 hours) Phase IV - Project Management and Acceptance Test $LIAR! i48 hours) Phase V - Budget and Staffing Implications 0 (6 hours) 4 no Communications Support Group, Inc. PRP93000.011 - Page 4 3.0 PROPOSED DETAILED WORKSCOPE: TASK II Thi p p - v of op e'tw e` -regardirtg actiort plans-far negotiating, se-pmvisions related tQ a renewal withseablevisiont Our workscope is specifically tailored to consider action options tied to specific provisions and timelines relative to the current franchise. Primary to these options is the matter of determining the future responsibilities of Cablevision or the City related to public, educational, and government access television. We have particular expertise consulting negotiations related to public access television. We are currently under contract with the City of Los Angeles concerning operator performance and contract compliance related to public access at twelve cable companies in greater Los Angeles. We have completed audits of access centers in Austin Texas, Santa Barbara, San Fernando, and Mission Viejo. Our proposal introduces Mr. William Marticorena and Ms. Kathleen Schuler to assist in developing action plans, strategies, and models for public access and other cable television franchise performance provisions. Ms. Schuler is a national expert in public access planning and has extensive experience in facilitating public access operations in California. Mr. Marticorena, partner with the law firm of Rutan and Tucker, is widely recognized as a cable television attorney in California. As in Task I above Communications Support Group proposes to provide services to the City on a time and materials basis. We propose to divide this task into three phases: Phase I Education and Strategy Development Phase II Needs Ascertainment Phase III Negotiation Support For each workscope area, CSG provides a description of services; an estimation of hours required to complete the respective tasks; and an identification of team member(s) responsible for the phase.. Fees are stated in Section 4.0 - Schedule of Fees and Terms. Communications Support Group, Inc. PRP93000.011 - Page 5 COMMUNICATjNS SUPPORT GROUP INC. • P.O. BOX 10968 • SANTA ANA, CA 92711-0968 OFFICE (714) 836-6280 FAX (714) 836-0902 COMMUNICATIONS SUPPORT GROUP, INC. BIOGRAPHY AND REFERENCES April 1993 • COMMUNICATIONS SUPPORT GROUP, INC. P.O. BOX 10968 • SANTA ANA, CA 92711-0968 OFFICE: (714) 836.6280 FAX (714) 836-0902 Communications Support Group (CSG) is a multi-skilled team of professionals specializing in comprehensive and unbiased operating evaluations of cable television systems. We provide consultant services related to compliance audits, franchise administration, enforcement, and renewal proceedings. CSG also provides high quality and cost effective management services related to public, educational, and government programming development and operations. Our services include: - Franchise renewals and transfers - Cable television performance appraisals, technical research - Public access performance audits - Cable television utilization master plans, including channels and facilities for public and educational access - Design and purchase of municipal cable television production and programming facilities - Customer service reports and referral - Franchise fee audits - Formation of public access corporations - Cable television viewership surveys We are also keenly practiced at organizing existing files and providing clients with strategies to keep proper and effective cable television records. CSG performs routine administrative services related to cable television in Beverly Hills, Mission Viejo, Los Angeles, and San Bernardino County. The CSG team: Mr. John Risk, President, holds a Bachelors Degree (with High Honors) in Social Research from the Uni- versity of Michigan. A Boardmember of the National Association of Telecommunications Officers and Advisors (NATOA), and an active member of the National Academy of Cable Programming, and the Na- tional Federation of Local Cable Programmers (NFLCP), Mr. Risk has held a variety of private and public sector management positions encompassing cable television production, programming, and franchise administration. His broad range of experience and expertise strengthens CSG's ability to respond to the ever-changing needs of municipalities and public agencies. Mr. Risk has been nationally recognized for his contributions in the field of municipal management of cable television systems, and municipal and private cable programming. His work has earned his operations 5"ACE"awards, 6 "Hometown"awards, 8 NATOA awards, and finalist honors in the California League of Cities' "Helen Putnam" and the Los Angeles Academy of Television Arts and Sciences'"Emmy"competitions. In his capacity as contract Cable Television Manager for the cities of Beverly Hills and Santa Ana, Mr. Risk's studio facilities and programming concepts have served as models for other communities seeking to utilize cable as a means for disseminating public information. Mr. Risk is Chair of NATOA's Municipal Programming Committee. Ms.Katherine Risk,CSG's Vice President,is an accomplished video services manager. Ms.Risk currently supervises video services operations for CSG at the City of Beverly Hills. Ms. Risk holds a Bachelors Degree (with Honors) in Speech Communications from the University of Arkansas. An active producer/director, Ms. Risk is familiar with both sides of the camera and has hosted over 300 hours of cable television programming. Ms. Risk was formerly Public Access Coordinator in Seal Beach and Fullerton where she developed community television centers in these cities during a five year period for Group W Cable (Westinghouse Broadcasting and Cable). Ms. Risk's news programming has been recognized by the Southern California Cable Association (SCCA) and NATOA. Communications Support Group engages the services of several associates to perform specialty tasks. These firms and individuals include: Mr. Marc Jaffe has been affiliated with CSG since 1988. Mr. Jaffe specializes in areas of cable communications policy and franchise management. Mr.Jaffe's formal education includes a Master's of Arts Degree in Telecommunications Management from the Annenberg School of Communications at the University of Southern California (1988,with Distinction). Before joining CSG, Mr. Jaffe has interned at the National League of Cities headquarters in Washington, D.C.and performed cable television policy research for the City Manager's Office and Cable Television Advisory Board at the City of Lakewood. Mr. Jaffe provides on site services for CSG's Beverly Hills and San Bernardino County clients. Mr. Perry Daniel is also a graduate from the Annenberg School of Communications at the University of Southern California. Mr. Daniel has been affiliated with CSG since 1989 and provides a variety of research services for CSG including the handling of administrative duties and cable TV complaints at the City of Beverly Hills and the County of San Bernardino. Mr. Daniel has a keen interest in cable television policy and legislative affairs. Mr. Daniel has co-authored several CSG bulletins regarding state and federal laws. Ms. Emily Brubaker is also a graduate from the Annenberg School of Communications at the University of Southern Califoia and holds a Master's of Arts Degree in Telecommunications Management (1991). Ms. Brubaker provides a variety of research services and is the Office Manager for CSG. Mr. Dan Booth is a broadcast video engineer. His experience ranges from bench work and system design to live multicamera remote production engineering. Mr. Booth is fully knowledgeable with Betacam, 1" C format, and 3/4"U-Matic tape operations. Mr. Booth is also widely versed in Grass Valley and Sony main- tenance training. He has provided engineering services to the cities of Santa Ana and Beverly Hills. Ms. Kathleen Schuler, the President of Schuler and Associates, has over 15 years experience as an organizational development consultant with a special emphasis in cable television and telecommunications. Her recent clients include the State of Hawaii,'Olelo:the Corporation for Community Television,the League of California Cities, Thousand Oaks, Los Angeles and Mountain View. She has worked on CSG projects in Austin, Berkeley, Cerritos and Santa Barbara. Between 1979 and 1988, Ms. Schuler was the Executive Director of the California Foundation for Community Service Cable Television (FCSCT)where she worked with more than 300 California community access centers, cities and schools to develop PEG access plans. Mr. Michael Milligan handles all technical oriented projects, such as electrical performance tests, CLI audits, construction evaluations, and effective competition off-air reception measurements. Mr. Milligan is located in Garden Grove and is a recognized cable television engineer with broad practical as well as theoretical experience.Mr.Milligan's expertise includes satellite, microwave, local origination, headend and system construction, and maintenance, franchise compliance, telephony, audio design, digital design, and radio communications. Mr. William Marticorena is with the law firm of Rutan and Tucker where he has been a partner with the firm since 1983. His specialty is the practice of cable communications law. A Harvard Law School graduate (1977, cum laude), Mr. Marticorena has represented a variety of municipalities in franchise, renewal,and cable regulatory issues. He has taught law at Western States College of Law(1978-85)and published a variety of articles on cable communications. Mr. Marticorena has participated in cable franchise transfers and renewal negotiations on behalf of a number of CSG municipal clients. Ms. Christie Kupicek,a partner and CPA with the Pasadena office of the nationally recognized accounting firm of McGladrey and Pullen, specializes in cable television financial accounting and return on investment reporting. Ms. Kupicek joined McGladrey in June 1981. Ms. Kupicek currently performs financial audits for Communications Support Group on behalf of our client, the City of Beverly Hills. Communications Support Group.Inc.'s Office Staff Emily Brubaker,Office Manager Carmen Rendon,Secretary