HomeMy WebLinkAboutApril 18, 19950 A G E N D A
Arcadia City Council
and
f ~c�R'Oµ�g89'BOO Redevelopment Agency
Meeting
April 18, 1995
Regular Meeting: 7:00 p.m.
INVOCATION Bishop James Corrigan, Church of Jesus Christ
of Latter Day Saints
PLEDGE OF ALLEGIANCE City Attorney Michael Miller
ROLL CALL: Council Members Chang, Kuhn, Lojeski,
Margett and Young
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS -
REPORTSIANNOUNCEMENTS /STATEMENTS
QUESTIONS FROM CITY COUNCIL /REDEVELOPMENT AGENCY REGARDING
CLARIFICATION OF AGENDA ITEMS Margett re staff estimate $4.6 million
improvements to Huntington Drive.
ACTION
All Present
None
for the
MOTION: Read all Ordinances and Resolutions by title only and waive reading in full. Adopted 5 -0
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIL (NON- PUBLIC HEARING) - (FIVE MINUTE TIME LIMIT
PER PERSON) None
MATTERS FROM ELECTED OFFICIALS
City Council Reports/ Announcements /Statements /Future Agenda Items Kuhn & Chang congratu-
lations to Margett re win in 59th Assembly District Primary Election. Kuhn, thanks to
Library volunteers and staff for hard work on Library expansion project. Chang re
April 18 School Board Election.. polls open to 8:00 p.m. Lojeski, distributed article
in The Los Angeles Business Journal regarding race tracks and Santa Anita specifically.
-1- AGENDA 4118195
PRESENTATIONS TO OUTGOING MAYOR
t Presentation of Mayor's plaque by Mayor Pro Tem Dr. Sheng Chang
/ Presentation by Mark Harmsen for Congressman David Dreier
Presentation by Mayor Pro Tem Dr. Sheng Chang for Governor Pete Wilson
Presentation by Pat Myers for Senator Richard Mountjoy
Presentation by Sarah Flores for Supervisor Michael Antonovich
Presentation by Monty Lindsey for the Arcadia Chamber of Commerce
Presentation by the Arcadia /Monrovia Soroptimist Club
REMARKS by outgoing Mayor Mary B. Young
REORGANIZATION of the City Council for 1995 -1996:
City Clerk calls for election of Mayor
Mayor calls for election of Mayor Pro Tem
REMARKS and introductions by Mayor
REMARKS and introductions by Mayor Pro Tem
REMARKS and introductions by Council Members
RECESS CITY COUNCIL
MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
Kuhn, Lojeski &
Chang nominated
for Mayor. No
one received major
ity vote. Mayor
Young continues.as
Mayor. Nominations
for Mayor & Mayor
Pro tem continued
to May 2nd Meeting
ACTION
ROLL CALL: Agency Members Chang, Kuhn, Lojeski, All Present
Margett and Young
-2- AGENDA 4/18/95
0
ARCADIA REDEVELOPMENT AGENCY CONSENT ITEMS (continued) ACTION
1. Minutes of the April 4, 1995 regular meeting. Approved 5 -0
2. Report and recommendation to appropriate Redevelopment Agency Approved 4 -0 with
funds for and to reimburse the City for the Downtown 2000 Streetscape u n a s aining
and Public Facilities Improvement Program construction costs (design
and engineering services, construction, construction inspection,
construction administration and construction staking services).
ADJOURN to May 2, 1995 @ 7:00 p.m.
RECONVENE CITY COUNCIL
CONSENT ITEMS
1. Minutes of the April 4, 1995 regular meeting.
2. Report and recommendation for award of contracts to ASL
Consulting Engineers, Inc. for construction staking services; to
Sully Miller for construction of public improvements; to Willdan and
Associates for construction inspection and material testing services;
for payment to ASL Consulting Engineers, Inc., for additional services;
and to appropriate $900,000 additional water funds for the Parallel
Water Main Project on Huntington Drive from Second Avenue to Santa
Anita in relation to the Downtown 2000 Streetscape and Public
Facilities Improvement Program.
ACTION
Approved 5 -0
Approved 4 -0 with
Kuhn abstaining
3. Recommendation to authorize the Mayor to execute an Amended Approved 5 -0
Cooperative Agreement between the City of Arcadia and Los Angeles
County for the Orange Grove Avenue Improvement Project -
Job. No. 565.
-3- AGENDA 4118195
CITY MANAGER
Consideration of Recommendation for Appointments to the
Handicap Accessibility Appeals Board and Fire and Building Code
Appeals Board.
CITY ATTORNEY
Ordinance No. 2037 - Adoption - Ordinance of the City of
Arcadia, California, amending Section 9273.1.10.1 of the Arcadia
Municipal Code changing the hours for satellite wagering at Santa
Anita Race Track (Text Amendment 95 -001).
ADJOURN to May 2, 1995 @ 7:00 p.m. in memory of Herb Jones.
ACTION
Continued to
May 2nd Meeting
Councilmember Margett adjourned the meeting in memory of Herb Jones.
The regular meeting adjourned at 7:48 p.m. to May 2, 1995 at 7:00 p.m.
-4- AGENDA 4/18195
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60 .rte
Memorandum'
ARCADIA
RppR- Ti j
April 18, 1995
TO: Mayor and City Council
FROM: Rick Gomez, Deputy City Manager/ Development Services Directo
Prepared By: Donna L. Butler, Community Development Admini
SUBJECT: Continued Consideration of Recommendation for Appointments
Handicap Accessibility Appeals Board and Fire and Building Code
Board
The City Council at its April 4 meeting continued its consideration of appointments to the
Handicap Accessibility Appeals Board and the Fire and Building Code Appeals Board until
tonight's meeting. Staff is recommending that this item be continued until May 2.
The purpose of the April 4 continuance was to respond to questions from the City Council
relating to membership eligibility and to determine if more applications might be
generated.
Since the April 4 meeting, additional names have been suggested of persons whom might
be interested in participating on the Appeals Board. Letters of interest and citizen service
resumes were sent to each person on April 12. There was not sufficient time to receive
the resumes and process them before the Ap wril 18, 1995 meeting.
It is recommended that this matter be continued to the City Council's May 2 meeting.
Approved by:
L-Rn�
William R. Kelly, City Manager
0
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2
Cl'
LAHR IINIAGED
�o tj
April 18, 1995
Q� r
Memorandum
TO: Mayor and City Council
FROM: Rick Gomez, Deputy City Manager /Development
Director
By: Mohammad R. Mostahkami, Assistant City
Engineering
Prepared By: David
Services
Engineer
A. Spargo, Assistant Engineer
SUBJECT: RECOMMENDATION TO AUTHORIZE THE MAYOR TO EXECUTE AN
AMENDED COOPERATIVE AGREEMENT BETWEEN THE CITY OF ARCADIA
AND LOS ANGELES COUNTY FOR THE ORANGE GROVE AVENUE
IMPROVEMENT PROJECT
JOB NO. 565
The proposed Orange Grove Avenue Improvement Project will
reconstruct the 1.69 mile portion of Orange Grove Avenue from
Michillinda Avenue to 300 feet west of Rodeo Road. The project
will be administered by the Los Angeles County Public Works
Department. The recommended City Council action would authorize
the Mayor to execute an amended Cooperative Agreement between the
City and Los Angeles County for the reconstruction of a portion of
the roadway which now includes construction of a storm drain. This
redesign results in a reduction of the City's cost; e.g., from
$677,000 to $550,000 because the cost of design and engineering and
ancillary street work in conjunction with the storm drain will be
paid by Los Angeles County.
Plans and specifications for this project have been developed by
Los Angeles County with concurrence of the Cities of Arcadia and
Sierra Madre. On May 3, 1994, the Arcadia City Council took the
following actions:
1. Approved plans and specifications for the Orange Grove
Avenue Improvement Project;
2. Adopted Resolution No. 5787 consenting to establishment
of a portion of Orange Grove Avenue in the City of
Arcadia to be part of the County system of highways for
the purpose of roadway reconstruction;
3. Authorized execution of a Cooperative Agreement between
the City of Arcadia and Los Angeles County;
4. Authorized staff to retain a certified arborist to ensure
proper treatment of Arcadia's parkway trees by the
contractor during construction.
LASER IMAGED
jY
Mayor and City Council
April 18, 1995
Page 2
Subsequently, due to a change in the scope of the proposed project,
the previously approved Cooperative Agreement (Item 3) was not
executed by the County. The revised project now includes
construction of a storm drain system within Orange Grove Avenue
from Lima Street westerly to Sunnyside Avenue entirely at the
County's expense. All other aspects of the project remain
unchanged as previously approved. The attached amended Cooperative
Agreement reflects the addition of the storm drain system and the
resultant fiscal savings.
As detailed in the amended Cooperative Agreement the total cost of
the project (excluding the County's share) is estimated to be
$1,053,000, which includes construction, engineering, inspection
and contingencies. Arcadia's share of the project cost is
$550,000, while Sierra Madre's share is $503,000. This project is
in the approved Capital Improvement Program and sufficient funds
are available for Arcadia's share from Gas Tax Funds. The cost of
the project design (preliminary engineering) and the cost of the
storm drain system will be paid by the County at an estimated cost
of $722,000.
It is recommended that the City Council approve the amended
Cooperative Agreement between the City of Arcadia and the County of
Los Angeles and authorize the Mayor to execute said agreement.
Approved: A![
WILLIAM R. KELLY, City Manager
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Memorandum
.,„
•�4Ponar80-,0
DATE: April 18, 1995
TO: Mayor and City Council
FROM: Rick Gomez, Deputy City Manager/Development Services Director •
By: U Peter Kinnahan, Economic Development Administrator
,Mohammad Mostahkami, Assistant City Engineer/Engineers g
Eldon Davidson, Acting City Engineer/Water Manager
RE: REPORT AND RECOMMENDATION FOR AWARD OF CONTRACTS TO
ASL CONSULTING ENGINEERS, INC. FOR CONSTRUCTION STAKING
. SERVICES; TO SULLY MILLER FOR CONSTRUCTION OF PUBLIC
IMPROVEMENTS; TO WILLDAN AND ASSOCIATES FOR CONSTRUCTION
INSPECTION AND MATERIAL TESTING SERVICES; FOR PAYMENT TO A SL
CONSULTING ENGINEERS, INC. FOR ADDITIONAL SERVICES; AND TO
APPROPRIATE ADDITIONAL WATER FUNDS FOR THE PARALLEL WATER
MAIN PROJECT IN HUNTINGTON DRIVE FROM SECOND AVENUE TO
SANTA ANITA IN RELATION TO THE DOWNTOWN 2000 STREETSCAPE
AND PUBLIC FACILITIES IMPROVEMENT PROGRAM.
SUMMARY
In order to continue the Downtown 2000 Project, staff recommends that City Council award the
following contracts as shown:
= Construction Staking Services: ASL Consulting Engineers, Inc.
- Construction of Public Improvements: Sully Miller Contracting Company
- Construction Inspection and Material
Testing Services: Willdan & Associates
Staff is also recommending the appropriation of$56,233 from the Water Fund to provide 15%
contingency for the Parallel Water Main project on Huntington Drive, and for authorization to
pay Lawrence Moss and Associates (LMA) for additional services and coordination of plans
and specifications done by ASL Consulting Engineers, Inc.
DESCRIPTION
Construction Staking Services
In order for the construction contractor to locate the existing and proposed infrastructure for the
Downtown 2000 project, the exact location of numerous improvements must be staked, eg.
storm drain and water main pipes, lateral service lines, catch basins, hydrants, curbs, center-
line ties, etc.
LASER ! AGED
}
Downtown 2000
Page Two -
April 18, 1995
Because the topography.for.the entire Downtown 2000 project has already been plotted by ASL
Consulting Engineers, Inc. (ASL), and because of their familiarity with the construction plans'of
all of the consultants, staff recommends that the City Council authorize a contract with ASL for
$85,422 including a 15% contingency for the construction staking services.
Construction of Public Improvements
The City Council and Redevelopment Agency authorized the advertising of the Downtown 2000
project for bid on March 7, 1995. Staff advertised in the Pasadena Star News and the "Green
Sheets", a standard trade publication. Five bids were received (see Summary of Bids,
Attachment A). Staff has reviewed the bids, checked references, and other required submittals,
and recommends that the City Council award the contract to the lowest bidder, Sully Miller
Contracting Company, in the amount of$4,288,529.55. The total cost will be distributed as
noted below.
Huntington Drive Rehabilitation $ 495,039.00 Gas Tax
Parallel Water Main $ 340,496.50 Water Fund
Storm Drain and all other Public Improvements $3,452.994.05 Redevelopment Agency
Sub-Total: $4,288,529.55
15% Contingency $ 643,280.00
Total $4,931,809.55
Construction Inspection and Material Testing Services
In order to ensure that the improvements are constructed to City and other applicable Codes
and standards and meet the requirements of the plans and specifications, the City requires the
use of a full time experienced and competent inspector. The size and complexity of this project
is beyond the capability of City forces. Staff recommends that the City Council award a
contract to the most qualified consultant Willdan and Associates in the amount of$108,100
including 15% contingency.
Additional Services by ASL Consulting Engineers, Inc.
Due to revisions to the plans and specifications brought about by comments from the Gas
Company, the City of Monrovia, as well as the complexity and size of the 125 page plans and
350 page specifications prepared in segments for the formal bid process has required
additional coordination and analysis by ASL. Staff recommends that the City Council authorize
payment of$70,000 to LMA for payment to ASL for their additional coordinating and
engineering services.
FISCAL IMPACT
The following costs include a 15% contingency , the cost for construction staking and
inspection along with ASL's additional services as set forth previously.
}
Downtown 2000
Page Three
April 18, 1995
Gas Tax Fund: $ 591,794.85
Water Fund: $ 425,371.00
Redevelopment Agency $4,178,165.15
Total $5,195,331.00
This project was estimated to cost $5,630,000 and sufficient funds are available in this fiscal
year in the appropriate accounts.
Staff is not able at this time to clearly allocate expenditures to Lighting Maintenance District C.
This will be done at the conclusion of the project. Staff estimates the Lighting District's share of
the total costs at $40,000. These will be offset against the Agency's expenditures. The City
itself will not be paying for these costs. All costs will be passed through and paid by the
respective funds as shown above.
RECOMMENDATION
1. That the City Council award a contract in the amount of$85,422 which includes 15%
contingency to ASL Consulting Engineers, Inc. for construction staking services as set forth
above, and authorize the City Manager-to execute a contract subject to approval of the City
Attorney as to form.
2. That the City Council award a contract in the amount of$4,931,809.55 which includes 15%
contingency to Sully Miller for construction of the Downtown 2000 Streetscape and Public
Facilities Improvement Program as set forth above, and authorize the City Manager and City
Clerk to execute a contract subject to approval of the City Attorney as to form.
3. That the City Council approve a contract in the amount of$108,100 which includes 15%
contingency to Willdan and Associates for construction inspection and compaction testing
services as set forth above, and authorize the City Manager to execute a contract subject to
approval of the City Attorney as to form.
4. That the City Council authorize compensation to Lawrence R. Moss &Associates of
$70,000 for payment to ASL Consulting Engineers, Inc. for additional professional
engineering services.
5. That the City Council appropriate $56,232 in Water Funds for the Parallel Water Main
Project on Huntington Drive from Second Avenue to Santa Anita.
Approved:
William R. Kelly, City Manager
Attachment
City of Arcadia
Bid Summary For: Downtown 2000 Streetscape Project '
BIDS OPENED: April 6, 1995 11:00 am •
...< Bidders.:.... Gentry Bros. Inc Sully Miller Laird Construction Griffith Co. Excel Paving
• -. ❑ Bidders Bond ❑ Bidders Bond ❑ Bidder's Bond U Bidders Bond U Bidder's Bond
O Other Bond Type: U Other Bond T U Other Bond Type:_________ U Other Bond Type: ❑ Other Bond Type:
Total Base Bid . . $4,203,774.25 $3,996,969.55 $4,201,130.00 $4,489,714.75 $4,569,710.96
Alternate Bid Item 2 .
Total Bid $63,000.00 $34,660.00 $67,350.00 $51,935.00 $123,606.45
Alternate Bid Item 3
Total Bid. $22,000.00 $21,000.00 $18,030.00 $21,700.00 $20,000.00
Alternate Bid Item 4 -
•
Total Bid $51,000.00 $47,500.00 $24,300.00 ' $91,800.00 $45,000.00
Alternate Bid Item 5
Total Bid $55,000.00 $53,900.00 $41,500.00 $55,080.00 • $51,000.00
Alternate Bid Item 6
Total Bid $27,000.00_ $26,500.00 $8,690.00 $75,800.00 (i,.---Th
$24,500.00
'Alternate Bid Item 7
Total Bid • $240,000.00 $108,000.00 $108,000.00 $134,000.00 $200,000.00
Total of Alternate Bid Items $458,000.00 $291,560.00 $267,870.00 . $430,315:00 $464,106.45
Grand Total $4,661,774.25 $4,288,529.55 $4,469,000.00 $4,920,029.75 $5,033,8.17.41
T
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1-71
IN Memorandum
arcadla redevelopment agency
DATE: April 18, 1995
TO: Arcadia Redevelopment Agency
FROM: Rick Gomez, Deputy Executive Director
By.et Peter Kinnahan, Economic Devel m nt Administrator
RE: REPORT AND RECOMMENDATION T APPROPRIATE REDEVELOPMENT
AGENCY FUNDS FOR AND TO REIMS RSE THE CITY FOR THE
DOWNTOWN 2000 STREETSCAPE AND PUBLIC FACILITIES IMPROVEMENT .
PROGRAM CONSTRUCTION COSTS (DESIGN AND ENGINEERING
SERVICES, CONSTRUCTION, CONSTRUCTION INSPECTION,
CONSTRUCTION ADMINISTRATION AND CONSTRUCTION STAKING
SERVICES).
SUMMARY
Because the proposed street improvements are to be publicly owned, the City is the lead
agency on the Downtown 2000 Streetscape and Public Facilities Improvement Program. Staff
is recommending 1) that the Redevelopment Agency appropriate the necessary funds for the
entire Downtown 2000 Streetscape program; and, 2) authorize staff to repay the City for the
Agency's portion of the construction related work. As a'practical matter, the City will not incur
any cost. The Agency will simply pay the invoices when received and approved. -
FISCAL IMPACT
The total Agency appropriation for the Downtown 2000 Streetscape program (i.e. -the total
Agency project cost) will be $4,969,432.00. This includes design and engineering costs, cost of
construction improvements, construction inspection, construction administration, construction
staking services, and 15% contingency.
The total construction (only) related cost which the Agency will reimburse to the City is
$4,178,165.15. (See related City Council report)
RECOMMENDATION
That the Revelopment Agency: 1) appropriate $4,969,432 for the Downtown 2000 program;
and, 2) and authorize staff to reimburse the City in the amount of $4,178,165.15 for
construction related costs.
kilt{ �
Approved: William R. Kelly, Executive Director LASER I i1 't.D