HomeMy WebLinkAboutAugust 1, 19951Y .� DON
11 Arcadia City Council
1
•
Redevelopment
Meeting
August 1, 1995
Regular Meeting: 7:00 p.m.
ACTION
INVOCATION Chaplain Brenda Peterson, Arcadia Methodist Hospital
PLEDGE OF ALLEGIANCE Lynne Eodice, Arcadia Managing Editor, Sierra Madre News
ROLL CALL: Council Members Chang, Kuhn, Ulrich, Young Ulrich excused
and Loi.eski
1. PRESENTATIONS
a. Presentation to Dr. Harold Ward for outstanding achievement.
b. Presentation of plaque to outgoing Commissioner:
Sister City Commission
Peter Daily
2. ADMINISTRATION OF OATH OF OFFICE TO NEW COMMISSION MEMBERS:
a. Arcadia Beautiful Commission Gary D. Brewer
Planning Commission John W. Sleeter
Senior Citizens' Commission Nancy M. Miner
3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS - None
REPORTS /ANNOUNCEMENTSISTATEMENTS
4. QUESTIONS FROM CITY COUNCIL/REDEVELOPMENT AGENCY REGARDING
CLARIFICATION OF AGENDA ITEMS None
MOTION: Read all Ordinances and Resolutions by title only and waive reading in full. Adopted 4 -0
5. PUBLIC HEARING
a. Consideration of weed abatement charges to affected private property List confirmed
owners within the City of Arcadia. 4 -0
RECESS CITY COUNCIL
-1- AGENDA 8/1/95
6. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ACTION
ROLL CALL: Agency Members Chang, Kuhn, Ulrich, Young Ulrich excused
and Lojeski
a. Minutes of the July 11 and July 18, 1995 regular meetings and Approved 4 -n
July 19, 1995 adjourned regular meeting.
b. Report and recommendation to enter into a contract with Urban Design Approved 4 -0
Studio (UDS) for Urban Design Guidelines for Downtown Arcadia in an
amount not to exceed $29,110.
ADJOURN REDEVELOPMENT AGENCY to August 15, 1995 @ 7:00 p.m.
RECONVENE CITY COUNCIL
7. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS Edward Barrett
THE CITY COUNCIL (NON- PUBLIC HEARING) - (FIVE MINUTE TIME LIMIT
PER PERSON)
8. MATTERS FROM ELECTED OFFICIALS =
City Council Reports / Announcements /Statements /Future Agenda Items
9. CONSENT ITEM
a
A
Minutes of the July 11 and July 18, 1995 regular meetings and
July 19, 1995 adjourned regular meeting.
See Minutes
Report and recommendation to renew contract with the Arcadia Unified Approved 4 -0
School District for luncheon meals at the Arcadia Community Center.
10. CITY MANAGER
Tentative
a. Report and recommendation regarding Arcadia Police Chiefs trip Continuance to
to Taiwan. 9 -5 -95 Council
Meeting
b. Report and discussion on the 1995 Citizen Satisfaction Survey Report. continued to
9- - 77 Council
Meeting
-2- AGENDA 8/1/95
11. CITY ATTORNEY
a. Recommendation to adopt Resolution No. 5874 nominating Arcadia
Council Member Mary Young to represent cities with water pumping
rights on the Board of the San Gabriel Basin Water Quality Authority.
Resolution No. 5874 - A Resolution of the City Council of the
City of Arcadia nominating Council Member Mary Young to
represent cities with water pumping rights on the Board of the
San Gabriel Basin Water Quality Authority.
12. CLOSED SESSION
a. Pursuant to Government Code Section 54975.6 for conference with labor
negotiators, Dan Cassidy and /or Gary Rogers, regarding the Arcadia
Firefighter's Association, the Arcadia Police Relief Association, AFSCME,
Teamsters 911 and Management Employees.
ADJOURN to August 15, 1995 at 7:00 p.m.
Adopted 3 -1
Adjourned 9:20.p.m.
-3- AGENDA 8/1/95
��OR ►oRasso"
MEMORANDUM
MAINTENANCE SERVICES DEPARTMENT
DATE:
AUGUST 1, 1995
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PAT MALLOY, MAINTENANCE SERVICES DIRECT Za BY: ELDON DAVIDSON, ACTING CITY ENGINEAT R
MANAGER
PREPARED BY: LINDA GARCIA
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5874
NOMINATING ARCADIA COUNCIL MEMBER MARY YOUNG TO
REPRESENT CITIES WITH WATER PUMPING RIGHTS ON THE
BOARD OF THE SAN GABRIEL BASIN WATER QUALITY
AUTHORITY
BACKGROUND
The attached Resolution has been prepared to reflect the decision and direction given
by the City Council on July 18, 1995 to place Council Member Mary Young's name into
nomination to represent cities with water pumping rights on the San Gabriel Basin
Water Quality Authority Board of Directors.
Upon adoption, staff will forward said Resolution to the San Gabriel Basin Water Quality
Authority prior to August 18, 1995.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 5874 nominating Arcadia
Council Member Mary Young to represent cities with water pumping rights on the Board
of the San Gabriel Basin Water Quality Authority.
Attachments: Resolution 5874
July 18, 1995 Staff Report
Approved:
William R. Kelly, City Manager
LASER IMAGED
to
RESOLUTION NO. 5874
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, NOMINATING ARCADIA COUNCIL
MEMBER MARY YOUNG TO REPRESENT CITIES WITH WATER
PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN.
WATER QUALITY AUTHORITY
WHEREAS, the San Gabriel Basin Water Quality Authority was created by Senate
Bill 1679; and
WHEREAS, the Board of the San Gabriel Basin Water Quality Authority is
composed of five members with three appointed members from each of the three Municipal
Water Districts, one elected City Council person from cities in the Main San Gabriel Basin
with water pumping rights and one elected City Council person from cities in the Main San
Gabriel Basin without water pumping rights; and
WHEREAS, the City of Arcadia is one of the cities in the Main San Gabriel Basin
with water pumping rights; and
WHEREAS, Robert G. Margett's election to the State Assembly required him to
resign his seat as representative of cities with water pumping rights on the Board of the
San Gabriel Basin Water Quality Authority; and
WHEREAS, the City of Arcadia may nominate a representative to fill the vacant seat
by resolution by August 18, 1995.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA, :
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Arcadia nominates Mary Young as the
representative for cities in the Main San Gabriel Basin with water pumping rights.
k
SECTION 2. The City Clerk shall certify to the adoption of this Resolution.
Passed, approved and adopted this 1st day of August, 1995.
Mayor of the City of Arcadia
ATTEST:
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
- A�7
Michael H. Miller
City Attorney
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES)
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certify that the foregoing
Resolution No. 5874 was passed and adopted by the City Council of the City of Arcadia,
signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council
held on the 1 st day of August, 1995, and that said Resolution was adopted by the following
vote, to wit:
AYES:
NOES:
ABSENT:
City Clerk of the City of Arcadia
6
STAFF REPORT
MAINTENANCE SERVICES DEPARTMENT
DATE: JULY 18, 1995
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PAT MALLOY, MAINTENANCE SERVICES DIRECTO
BY: ELDON DAVIDSON, ACTING CITY ENGINEER/WATERQEr
MANAGER
PREPARED BY: LINDA GARCIA
SUBJECT: RECOMMENDATION TO NOMINATE A CANDIDATE FOR A SEAT
ON THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
BOARD OF DIRECTORS
SUMMARY
Bob Margett's election to the State Assembly required him to vacate his seat on the
Board of the San Gabriel Basin Water Quality Authority (WQA). Accordingly, the WQA
is beginning the process for filling the vacant seat and is asking for nominations of
candidates to run for election. It is recommended that the City Council review the list
of individuals who are interested in running for this seat and direct staff to follow -up at
a future City Council meeting with the appropriate Resolution nominating a specific City
Council Member.
DISCUSSION
The WQA was established by the State Legislature on February 11, 1993 to develop,
finance and implement groundwater treatment programs in the San Gabriel Valley. The
Authority is under the direction and leadership of a 5- member Board, with one member
from each of three overlying municipal water districts, one from a city with water •
pumping rights and one from a city without water pumping rights.
Bob Margett was elected to a seat on the Board of the WQA as the representative of
cities with pumping rights. Mr. Margett's election to the State Assembly has
necessitated his resignation from the Board and the WQA is now initiating the election
process to fill the unexpired term of this seat. The term of the Board Member
representing cities with pumping rights will expire on January 1, 1997.
Mayor and Members of the City Council
July 18, 1995
Page 2
E5
The election process begins with nominations (via Resolution) by each of the cities with
pumping rights. Each city may nominate only one candidate and the nominations are
due by August 18, 1995. A city is not limited to nominating its own Council Members
and may vote in the election regardless of whether or not it nominated a candidate.
After nominations are collected, a list of candidates will be sent by September 2, 1995
to cities eligible to vote. Ballots (via Resolution) are due to the WQA 24 hours prior to
the election which will take place on October 17, 1995 at 7:30p.m. at WQA
headquarters.
Council Members from the following cities are eligible to run: Alhambra, Arcadia, Azusa,
Covina, El Monte, Glendora, Industry, Irwindale, La Verne, Monrovia, Monterey Park,
South Pasadena and Whittier. As of this date, the following individuals have expressed
an interest in running:
Tom Adams,
City of Monrovia
Maria Avila,
City of El Monte
Larry Glenn,
City of Glendora
Lois Shade,
City of Glendora
Mary Young,
City of Arcadia
The City Council was able to hear from all of the above individuals except for Maria
Avila at the Candidate Forum held on July 12, 1995.
As background, a copy of both the "Call For Nominations" and the WQA's Procedures
For Calling and Conducting Elections are attached.
RECOMMENDATION
It is recommended that the City Council select a candidate to nominate for election to
the Board of the San Gabriel Basin Water Quality Authority and direct staff to prepare
the appropriate Resolution for adoption at the August 1, 1995 City Council meeting.
a•
Uim
Approved: V .11,14
William R. Kelly.
Attachments
M
CALL FOR NOMINATIONS
M
FOR
ELECTION OF CITY MEMBERS AND ALTERNATES FROM
CITIES WITH PUMPING RIGHTS
TO THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
PURSUANT TO SB 1679
CITY: ARCADIA
TO THE CITY COUNCIL:
The ELECTION OF the city member and alternate of the Board of the San Gabriel Basin
Water Quality Authority ( "the Authority") from cities with pumping rights will take place at the
regularly scheduled meeting of the Board of the Authority set for October 17, 1995 at 7:30 p.m.,
at 861 Village Oaks Drive, Suite 105, Covina, California.
Nominations for candidates for a city member elected by cities wkh pumping rights may
be made by any city with pumping rights. Each city may nominate only one candidate.
The member and alternate shall be City Council members or Mayors from cities with
pumping rights. An alternate member acts in the place, and performs all the duties, of the city
member selected by the same cities if that city member is absent from a meeting of the Authority
or has vacated his or her office until the vacancy is filled pursuant to the provisions of SB 1679.
No person who, directly or indirectly, at the time of election, receives, or during the two-
year period immediately preceding election received, 10 percent or more of his or her income
from any person or public entity subject to regulation by, or that received grants from or
contracts for work with, the Authority may serve as a member of the Authority.
Your city may nominate one candidate by resolution of the City Council. Y=
nomination must be submitted to the Authority at least 60. but not more than 90 days precedin¢
the meeting at which the election is to be held.
n
PROCEDURES FOR CALLING AND CONDUCTING ELECTIONS
OF CITY MEMBERS AND ALTERNATES FROM
CITIES WITH PUMPING RIGHTS
AND FROM
CITIES WITHOUT PUMPING RIGHTS
TO THE BOARD OF THE SAN GABRIEL WATER QUALITY AUTHORITY
PURSUANT TO SB 1679
1. Definition.
"Authority" means the San Gabriel Basin Water Quality Authority.
"Board" means the San Gabriel Basin Water Quality Authority Board, which is the
governing body of the Authority.
"City" means a city which partially or entirely overlies the Main San Gabriel Basin or a
city which has, or may acquire, the right to pump water from the basin.
"Cities with pumping rights" means cities which have pumping rights in the basin in
accordance with the judgment and includes the Cities of Alhambra, Arcadia, Azusa. Covina, EI
Monte, Glendora, Industry, Irwindale, La Verne, Monrovia, Monterey Park, South Pasadena,
and Whittier.
"Cities without pumping rights" means cities which do not have pumping rights in the
basin in accordance with the judgement and includes the Cities of Baldwin Park, Bradbury,
Duarte, La Puente, Rosemead, San Dimas, San Gabriel, San Marino, Sierra Madre, South El
Monte, Temple City and West Covina.
"Judgment" means the judgment, as amended or as it may be amended, of the Superior
Court in and for the County of Los Angeles in Upper San Gabriel Valley Municipal Water
District v. City of Alhambra (Case Number 924128).
"Main San Gabriel Basin" or "basin" means the groundwater basin underlying the land
within the boundaries of the Authority.
��•. r • :•. . 0 •�
a). There shall be two members, and two alternates, of the Board of the Authority
which are elected by the cities. One member, and one alternate, shall be elected
by the cities with pumping rights. One member, and one alternate, shall be
elected by the cities without pumping rights.
b). An alternate member shall act in the place, and perform all the duties, of the city
member selected by the same cities if that city member is absent from a meeting
of the Authority or has vacated his or her office until the vacancy is filled
pursuant to,the provisions of SB 1679 as set forth below.
c). The member and alternate from cities with pumping rights shall be City Council
members or Mayors from cities with pumping rights. The member and alternate
from cities without pumping rights shall be City Council members or Mayors
from cities without pumping rights.
d). No person who, directly or indirectly, at the time of election, receives, or during
the two -year period immediately preceding election received, 10 percent or more
of his or her income from any person or public entity subject to regulation by, or
that receives grants from or contracts for work with, the Authority may serve as a
member of the Authority.
3. City Member of the Board - Term of Office.
The term of the city member shall commence on the fast Monday in January and each
member shall hold office for a term of four years and until the successor takes office.
4. Time and Place of EIection.
An election of the city member and alternate from the cities with pumping rights and
from the cities without pumping rights shall be conducted at the Board's final regular meeting of
the calendar year preceding the expiration of the term of the office of that city member. The
election held to elect the initial city member and alternate from the cities with pumping rights
and from the cities without pumping rights shall be conducted at a regular meeting of the Board
prior to March 1, 1993.
5. Voting Rights of Cities.
a). A City with pumping rights may vote for candidates to be elected to represent
cities with pumping rights. A city with pumping rights may note vote for
candidates to be elected to represent cities without pumping rights.
b). A City without pumping rights may vote for candidates to be elected to represent
cities without pumping rights. A city without pumping rights may not vote for
candidates to be elected to represent cities with pumping rights.
c). The number of votes which a city may cast is determined by the population of the
city. Each city has one vote for each 10,000 residents or majority fraction ,
thereof, as determined by the most recent United States decennial census data.
The number of votes to which a city is entitled shall be computed by rounding the
population of the city to the nearest 10,000 and dividing that number by 10,000.
Each city has a minimum of one vote.
a). Nominations for candidates for a city member elected by cities with pumping
rights may be made by any city with pumping rights., Each city may nominate
only one candidate.
b). At least 120 day preceding the meeting at which the election is to be held, the
Authority shall send, by certified mail - return receipt requested, a Call for
Nominations to the city council of each city with pumping rights. Such Call for
Nominations shall be prepared in accordance with the sample attached as Exhibit
"A -1 ".
c). Nominations for candidates for a city member elected by cities wittigut pumping
rights may be made by any city with pumping rights. Each city may nominate
only one candidate.
d). At least 120 day preceding the meeting at which the election is to be held, the
Authority shall send, by certified mail - return receipt requested, a Call for
Nominations to the city council of each city without pumping rights. Such Call
for Nominations shall be prepared in accordance with the sample attached as
Exhibit "A -2 ".
e). Nominations shall be made by resolution of the city council of the nominating
city. All nominations shall be submitted to the Authority at least 60, but not more
than 90 days preceding the meeting at which the election is to be held.
7. Ballots.
a). The Authority shall compile all nominations which were received from the cities
with pumping rights and shall prepare a ballot listing all nominated candidates in
accordance with the sample ballot attached as Exhibit 44B -1 ".
b). The Authority shall compile all nominations which were received from the cities
without pumping rights and shall prepare a ballot listing all nominated candidates
in accordance with the sample ballot attached as Exhibit "B -2 ".
c). Each ballot shall indicate the number of votes which the city is entitled to cast.
d). At least 45 days before the meeting at which the election is to be held, the
Authority shall distribute, by certified mail - return receipt requested, the ballots
to each city eligible to vote in the election.
8. The Election.
a). Each city shall cast all of its votes for one candidate, by resolution of the city
council. The resolution casting the city's votes shall be delivered to the
Authority at least 24 hours before the meeting of the Board at which the election
is held. Any resolution not received by the Authority 24 hours before the election
may not be counted.
b). At the Meeting at which the election is held, the Board of the Authority shall
cause the votes to be counted. The candidate receiving the highest number of
votes cast by cities with pumping rights shall be elected to fill the office
representing cities with pumping rights. The candidate receiving the next highest
number of votes cast by cities with pumping rights, who is not a city council
member from the same city as the candidate receiving the highest number of
votes, shall be elected as the alternate member. The candidate receiving the
highest number of votes cast by cities without pumping rights shall be elected to
fill the office representing cities without pumping rights. The candidate receiving
the next highest number of votes cast by cities without pumping rights, who is not
a city council member from the same city, as the candidate receiving the highest
number of votes, shall be elected as the alternate member.
9. Vacancy.
A vacancy in the office of a city member or alternate shall be filled by a special
election called by the Authority. Only those cities which are eligible to vote for the member or
alternate to the office in which the vacancy has occurred (i.e. with pumping rights or without
pumping rights) are eligible to vote in the special election for that office. Nominations and
balloting shall be conducted in the same manner as a regular election, except that the date of the
election and time periods shall be as prescribed by the Authority. The member or alternate
elected to fill a vacancy shall meet the qualifications applicable to the vacant office and shall
serve for the remaining term of the vacant office.
a). In the event the person holding the office of alternate member representing cities
with pumping rights is elected to fill the vacancy for member, then the candidate
receiving the next highest number of votes in the same election shall be elected to
the office of alternate member; and
b). In the event the person holding the•office of alternate member representing cities
with pumping rights is not elected to fill the vacancy for member, then he or she
remains the alternate.
c). In the event the person holding the office of alternate member representing cities
without pumping rights is elected to fill the vacancy for member, then the
candidate receiving the next highest number of votes in the same election shall be
elected to the office of alternate member; and •
d). In the event the person holding the office of alternate member representing cities
without pumping rights is not elected to fill the vacancy for member, then he or
she remains the alternate.
EXHIB rr "A- t"
CALL FOR NOMINATIONS
FOR
ELECTION OF CITY MEMBERS AND ALTERNATES FROM
CITIES WITH PUMPING RIGHTS
TO THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
PURSUANT TO SB 1679
CITY: FIELD(l)
TO THE CITY COUNCIL:
The ELECTION OF the city member and alternate of the Board of the San Gabriel Basin
Water Quality Authority ( "the Authority") from cities with pumping rights will take place at the
regularly scheduled meeting of the Board of the Authority set for
199_, at_______, at California.
Nominations for candidates for a city member elected by cities with pumping rights may
be made by any city with pumping rights. Each city may nominate only one candidate.
The member and alternate shall be City Council members or Mayors from cities with
pumping rights. An alternate member acts in the place, and performs all the duties. of the city
member selected by the same cities if that city member is absent from a meeting of the Authority
or has vacated his or her office until the vacancy is filled pursuant to the provisions of SB 1679.
No person who, directly or indirectly, at the time of election, receives, or during the two -
year period immediately preceding election received, 10 percent or more of his or her income
from any person or public entity subject to regulation by, or that received grants from or
contracts for work with, the Authority may serve as a member of the Authority.
Your city may nominate one candidate by resolution of the City Council. Your
domination must be submitted to the Authority at least 60, but not more than 90 days preceding
the meeting at which the election is to be held.
.0
M
EXHIB [T "A -2"
CALL FOR NONIINATIONS
FOR
ELECTION OF CITY MEMBERS AND ALTERNATES FROM
CITIES WITHOUT PUMPING RIGHTS
TO THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
PURSUANT TO SB 1679
CITY: FIELD(IJ
TO THE CITY COUNCIL:
The ELECTION OF the city member and alternate of the Board of the San Gabriel Basin
Water Quality Authority ( "the Authority") from cities without pumping rights will take place at
the regularly scheduled meeting of the Board of the Authority set for
199, at . at __ _. California.
Nominations for candidates for a city member elected by cities without pumping rights
may be made by any city without pumping rights. Each city may nominate only one candidate.
The member and alternate shall be City Council members or Mayors from cities without
pumping rights. An alternate member acts in the place, and performs all the duties, of the city
member selected by the same cities if that city member is absent from a meeting of the Authority
or has vacated his or her office until the vacancy is filled pursuant to the provisions of SB 1679.
No person who, directly or indirectly, at the time of election, receives, or during the two -
year period immediately preceding election received, 10 percent or more of his or her income
from any person or public entity subject to regulation by, or that received grants from or
contracts for work with, the Authority may serve as a member of the Authority.
Your city may nominate one candidate by resolution of the City Council. Your
nomination must be submitted to the Authority at least 60 but not more than 90 days preceding
the meetira at which the election is to be held. `
EXHIBIT "B -1'
-I •
rJ
ELECTION OF CITY MEMBERS AND ALTERNATES FROM
CITIES WITH PUMPING RIGHTS
TO THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
PURSUANT TO SB 1679
CITY: E=hj
NUMBER OF VOTES TO BE CAST:TELI?f21
TO THE CITY COUNCIL:
The following candidates have been duly nominated by qualified cities for the office of city
member and alternate of the Board of the San Gabriel Basin Water Quality Authority ( "the
Authority") from cities with pumping rights. .
The election of the city member and alternate will take place at the regularly scheduled
meeting of the Board of the Authority set for . at ,
at 861 Village Oaks Drive, Suite 105, Covina, California.
Your city may cast its votes for one candidate by resolution of the city council. The number
of votes to which your city is entitled, based upon population, is set forth above. All your cities'
votes must be cast for only one candidate.
The resolution of the city council casting its votes must be delivered to the Authority at least
24 hours before the meeting of the Board of the Authority at which the election of the city member
and alternate will take place, or the votes will not be counted.
This Ballot may accompany the resolution of the city council casting its votes for city
member and alternate from cities with pumping rights.
EXHIBIT "8 -2'
BALLOT
ELECTION OF CITY MEMBERS AND ALTERNATES FROM
CITIES WITHOUT PUMPING RIGHTS
TO THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY
PURSUANT TO SB 1679
CITY: FIELIji l i
NUMBER OF VOTES TO BE CAST: Fff:LD(21
TO THE CITY COUNCIL:
The following candidates have been duly nominated by qualified cities for the office of city
member and alternate of the Board of the San Gabriel Basin Water Quality Authority ("the
Authority") from cities without pumping rights.
The election of the city member and alternate will take place at the regularly scheduled
meeting of the Board of the Authority set for . at
at 861 Village Oaks Drive, Suite 105, Covina, California.
Your city may cast its votes for one candidate by resolution of the city council. The number
of votes to which your city is entitled, based upon population, is set forth above. All your cities'
votes must be cast for only one candidate.
The resolution of the city council casting its votes must be delivered to the Authority at leas
24 hours before the meeting of the Board of the Authority at which the election of the city member
and alternate will take place or the votes will not be counted
This Ballot may accompany the resolution of the city council casting its votes for city
member and alternate from cities without pumping rights.
DATE:
AUGUST 1, 1995
- -s L1 - c�
STAFF REPORT
OFFICE OF THE CITY MANAGER
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: WILLIAM R. KELLY, CITY MANAGER UIWI(
BY: LINDA GARCIA �&
SUBJECT: CONSIDERATION OF THE 1995 CITIZEN SATISFACTION
SURVEY REPORT
SUMMARY
The City Council recently received staff's report detailing the results of our Citizen
Satisfaction Survey. At the July 11, 1995 meeting, the City Council directed staff to
place this matter on a future agenda for formal discussion and consideration.
Accordingly, it is recommended that the City Council receive and file this report and
direct staff as appropriate.
DISCUSSION
City staff is committed to providing the highest level of service to Arcadia residents.
Regular evaluation of City programs and services to determine their effectiveness as
well as their importance to the people who live and work here is critical to being able
to maintain a superior level of service. In other words, a good understanding of citizen
needs is key to maintaining and improving our performance. Arcadia residents are, in
fact, our "customers" and it is the duty of city staff to work toward the betterment of our
town, to do what is right for the community while at the same time satisfying the public
on both a performance and customer service level.
Among the many ways we can assess whether or not we are meeting the needs and
wants of the community is the use of a citizen survey. Accordingly, staff prepared a
"customer satisfaction" survey for inclusion in the Winter 1994 issue of the City
newsletter, Arcadia At A Glance. This survey was designed to obtain an unbiased
appraisal of City services and help us determine where we are doing well and where
we need to improve. The results are meant to be one of many information sources
which can assist the City Council and staff in making future operational decisions for
the City. --�o
�e
OP
LASER IMAGED
i
Mayor and Members of the City Council
August 1, 1995
Page 2
FISCAL IMPACT
M
The total cost of the survey was $7,518.92 and was paid for with funds from the City
Manager's Department budget. This amount includes the cost of typesetting, printing,
return postage and survey tabulation. It should be noted that with the exception of the
survey tabulation cost, the above figure also includes the cable television customer
satisfaction survey that was included on the back page of the questionnaire.
RECOMMENDATION
It is recommended that the City Council receive and file this report and direct staff as
appropriate.
MEMORANDUM
POLICE DEPARTMENT
DATE: AUGUST 1, 1995
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: WILLIAM R. KELLY, CITY MANAGER rm�
RONNIE GARNER, CHIEF OF POLICE
SUBJECT: OFFICIAL VISIT TO TAIWAN BY THE ARCADIA POLICE DEPARTMENT
This memorandum describes a request for a City Council decision on
a proposed trip out of the county by a City Official.
This report is placed before the City Council in order to define
City policy regarding travel by appointed officials. More
specifically, as part of the City budget procedure, the City
Manaver reviews and authorizes expenditures of funds for travel by
appointed City Officials. Trips are alw ors within the continental
United States and are carefully reviewed before they are approved.
Recently, we received a request for the Police Chief to travel to
Taiwan to visit with his counterparts. Given that this is = a
budgeted trip, it is Q= of the country, and it has been proposed
that donations be solicited to pay for the trip, this matter is
being placed before the City Council for discussion as to City
policy on the matter.
The City Council will need to evaluate: 1) whether or not you
choose to authorize appointed City Officials to travel out of the
country on City business; 2) how you would prefer the trip be
funded; and 3) whether or not you want to authorize City Officials
to be paid for their time while traveling.
Over the years, the Police Chief has received numerous requests to
travel to the far east, especially Taiwan, to obtain information on
how the Arcadia Police Department can deal more effectively with
the Asian community. The .information below was prepared by the
Chief and outlines the reasoning behind the proposed trip as well
as other related matters.
LASER IMAGED
Let's discuss the proposed visit by answering the obvious
questions. The first is "What's the purpose of the trip ?"
ANSWER: There are three main purposes for visiting Taiwan:
1. Networking. We need contacts within the Taiwan law
enforcement community to identify illegal activities and
suspects which impact local events.
Some Asian gang m.o.'s and Asian victimization have roots in
Taiwan. A liaison with Taiwan law enforcement would be
helpful in understanding and combatting Asian criminal
activity in Arcadia.
A recent example of our need for law enforcement contacts in
Taiwan is the domestic homicide of July 7. We arrested a son
for the murder of his father. The mother was the breadwinner
and the family had little money. Bail was set at $250,000.
It took several weeks to find out that the relatives in Taiwan
could easily bail out the son and fly him "home." A law
enforcement contact in Taiwan could have given us that
information before the bail hearing and we would have opposed
bail.
2. Education. P.O.S.T. (Peace Officers' Standards and
Training) views the proposed trip as a potential "exemplary
pro" ect" and would credit each sworn person attending with
training hours.
P.O. S.T. recognizes the need for California law enforcement to
update itself with regard to Chinese immigration and the
challenges it presents to community - oriented policing.
P.O.S.T. anticipates that we would write a thesis describing
the impacts of Chinese immigration on California law
enforcement and suggesting methodologies for serving our
impacted com unties more effectively.
3. Symbolic Commitment. An official visit to Taiwan is a
sign of good faith to our Chinese residents that they are
valued and respected. This visit seems to symbolize official
acceptance of the local Chinese population as a legitimate
part of the community.
We are hopeful that this visit would be a breakthrough for the
Police Department in building trust and esteem with our Asian
community. At present, we believe that Asian crime in Arcadia
is under- reported. In order to maintain the high level of
safety we currently enjoy in our city, we must establish a
relationship with our Asian community which promotes effective
reporting, follow -up and prevention of crime.
��e practice of sending local chiefs to visit Taiwan is not
thout precendent in the San Gabriel valley. Chief Wayne
Clayton of El Monte and Chief David Lawton of San Gabriel have
both made trips to Taiwan. Their visits were essentially for
the purpose of fostering a positive relationship with their
respective Asian ]populations. Both Chiefs felt the trip was
extremely beneficial and strongly recommend an official visit.
"Who will go ?"
ANSWER: The chiefs of several San Gabriel valley cities would
attend as a group, accompanied by selected officers from a few
agencies. In our case, Police Detective Ron Semans, our Asian
gang specialist, would accompany me.
Other potential invitees include the chiefs of Monrovia, San
Marino, San Gabriel, Monterey Park, Glendora and South
Pasadena.
Some chiefs' spouses may also attend with their expenses paid
by the chief/husband.
"When will the trip take place ?"
ANSWER: Tentatively, the third week of October, 1995.
"Who will pay for this trip ?"
ANSWER: Donations are being accepted by the local Chinese
associations. We propose that the donations from the local
groups be collected by the Taiwanese government who would
sponsor the trip. Hotel and meals would be provided by the
Republic of Taiwan.
We would involve the City Attorney to confirm compliance with
all FPPC and PRA regulations.
The City Attorney reviewed the matter and made the following
points:
1. The proposed trip is consistent with a public purpose.
Accordingly, maintenance of the chief's on -pay status for this
work - related trip is legal.
2. Private funding would constitute gifts that are reportable
pursuant to the Political Reform Act and regulations of the
Fair Political Practices Commission (FPPC) . Private donations
would be subject to the gift limitation of $280 per donor.
The Funding- Donor- Limitation issues will have to be handled in
a manner consistent with FPPC requirements. The City Attorney
can assist in obtaining guidance and direction from the FPPC.
The only expense to the City would be one week's on -duty time for
the police chief and detective assigned.
Weighing the potential benefits of the trip agrainst the negligible
costs to the City, we conclude that this is an excellent
opportunity to establish important law enforcement liaisons, gain
a better understanding of the socio - cultural factors which impact
our ability to provide police services and demonstrate our sincere
commitment to establish a community- oriented policing program for
the entire city.
It is recommended that the City Council approve the proposed visit
to Taiwan provided the trip is consistent with the FPPC guidelines
and their legal requirements.
WRK /RDG:mtf
*"ORATO
MEMORANDUM
OFFICE OF THE CITY CLERK
DATE: August 1, 1995
TO: MAYOR LOJESKI AND MEMBERS OF THE CITY COUNCIL
FROM: JUNE D. ALFORD, CITY CLERK �ha
SUWZCT: 1994 -95 WEED ABATEMENT CHARGE LIST - PUBLIC HEARING
On July 17, 1995, the Los Angeles County Agricultural Commissioner
submitted the attached list of charges for those properties within
the City on which the County abated weeds, rubbish or refuse. The
addresses of the properties have been inserted.
It should be noted that of the thirty -five (35) properties listed,
fourteen (14) properties incurred a charge of $25.39. This amount
was levied as a County charge for inspection of the property only.
Each property listed on the charge list has been posted and noticed
of the public hearing this date, which was scheduled to hear
objections, if any, to the charges for abatement or inspection. If
an objection is lodged, you may want to have the matter
investigated by the Fire Department or overrule the objection and
the following motion would be in order.
Recommendation:
Move to confirm the list as submitted and direct that the County
Auditor be instructed to enter the amounts of the assessments
against the respective parcels of land as they appear on the
current assessment roll.
LAS" ER 11 '� .AGED
gi,
°APORAtS9'° STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
August 1, 1995
TO: Arcadia Redevelopment Agency
FROM: Rick bomez, Deputy Executive Director
By: "Peter P. Kinnahan, Economic Development Administrator i
Orepared by: Dale R. Connors, Redevelopment Project Manager
RE: Recommendation to Enter into a Contract with Urban Design Studio
(UDS) for Urban Design Guidelines for Downtown Arcadia -
SUMMARY:
On March 7, 1995 the City Council and Redevelopment Agency approved the
Downtown 2000 Streetscape and Public Improvement Project. This project will result
in substantial public improvements (storm drain, water line replacement, enhanced
landscaping, street furniture, decorative light standards, etc.) being made on
Huntington Drive from Santa Clara to Fifth and First Avenue from Wheeler to
California. These improvements are scheduled for completion by the end of 1995.
The above described public improvements are the first phase of a larger program to
revitalize downtown Arcadia. The second phase of the effort include developing a
commercial facade rehabilitation program (i.e., design guidelines, architectural design
service program, sign program, cooperative parking program, etc.); providing
incentives to attract new and retain existing downtown businesses, creating a
marketing program, developing promotional events, and instituting an accessway
acquisition program. The Council and Agency conceptually adopted this second
component of the Downtown 2000 Program in October, 1994. This agenda report
represents the beginning of this second phase of the downtown revitalization effort.
It is recommended that the Agency approve a contract with Urban Design Studio •
(UDS) for development of downtown design criteria. These guidelines would define
standards for land uses, lot size, parking, architectural elements, landscaping, signage,
color, and materials for use in the downtown. Other elements of the Downtown 2000
program (accessway acquisition, marketing, promotions will brought to the Agency for
consideration at a future meeting. r
LASER IMAGED
DISCUSSION:
After considering the qualifications of consultants specializing in urban
design/development guideline preparation and architecture, Agency staff requested
and received a proposal from Urban Design Studio for preparation of Downtown
Development Criteria and Storefront Design Guidelines/Facade Rehabililtation
Illustrations. UDS is a well respected urban design and planning firm with extensive
experience in other communities in developing design guidelines and programs for
successful downtown revitalization work. They have provided similar design and
planning services in Tustin, Escondido, Encinitas and Anaheim.
UDS proposes to develop and deliver the following finished products:
1. Detailed Development Criteria - Development criteria will be ,formulated and
codified for the downtown with respect to lot size and coverage, setbacks,
building height, storefront widths, parking (number of spaces, space size, on and
off-street parking, etc.), signage (size, colors, ,materials, and types), and uniquely
downtown land uses (multiple tenant merchandise marts, sidewalk cafes, etc.).
Additionally the criteria will establish a bonus incentive program to encourage
participation in the revitalization of the downtown.
2. Facade Rehabilitation Design Concepts - UDS proposes to apply the design
elements developed above and apply them to the Arcadia Downtown private
streetscape. They will conduct a detailed survey (design analysis) of downtown
buildings (Santa Anita to Second) and prepare elevations of the existing facades as
well as recommended facade treatments addressing facade height, storefront
treatments, architectural details, landscaping, incompatible elements, finish
materials, colors and entry treatment.
3. Commercial Store front Design Guidelines - This element of the work product will
provide detailed information to business and property owners, architects and
potential downtown developers concerning the development application, review
and approval process as well as a detailed review of design/development
requirements which have been adopted for infill projects, facade rehabilitation
projects, and signs. •
Meetings with 'staff, downtown merchants, the-Planning Commission, City Council
and Agency have been budgeted as part of the criteria and guideline preparation
process.
The 'total amount of the proposed contract is $26,460. -Materials charges not
anticipated in the proposal will be charged on a materials plus 15% basis. Extra
meetings will be billed at $500 each. , Staff request an additional 10% ($2,650) to
address the above and any unforeseen contingencies (Total - $29,110).
ENVIRONMENTAL FINDINGS:
Adoption of development, land use and design criteria in the downtown as proposed
here will require environmental review and approval. This review is already budgeted
as part of The Planning.Corporation (TPC) contract for environmental work on the
Downtown 2000 Project. The environmental evaluation will be conducted as the
guidelines are developed with possible impacts identified and addressed as they
become known.
FISCAL IMPACT:
The proposed UDS contract will cost the Agency $29,110. This amount is broken
down as follows:
Preparation of Development Criteria $ 7,500
Preparation of Storefront Design Criteria 6,500
Development of Facade Rehabilitation Design Concepts 8,500
Meetings 3,960
Sub Total $ 26,460
Contingency (10%) 2,650
Grand Total $.29,110
Sufficient funds were allocated for this project in this year's Agency operating budget.
RECOMMENDATION:
Staff recommends that the Arcadia Redevelopment Agency approve a contract with
Urban Design Studio in an amount not to exceed $29,110 ($26,460 plus 10%
contingency) and authorize the Executive Director to execute the contract subject to
approval of the contract as to form by the Agency Attorney.
Approved: •
William R. Kelly, Executive Director
DRC:dc