HomeMy WebLinkAboutMay 2, 1995Y F.
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INVOCATION
0 A G E N D A
Arcadia City Council
and
Redevelopment Agency
Meeting
May 2, 1995
Regular Meeting: 7:00 p.m.
1:
Rev. Ray Petzholt, Mandarin Baptist Church
PLEDGE OF ALLEGIANCE Mayor Pro Tem Chang
ROLL CALL: Council Members Chang, Kuhn, Lojeski,
Margett and Young
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS -
REPORTS /ANNOUNCEMENTS /STATEMENTS
❑❑❑
ACTION
All present
None
QUESI(IONS FROM CITY COUNCIUREDEVELOPMENT AGENCY REGARDING
CLARIFICATION OF AGENDA ITEMS None
MOTION: Read all Ordinances and Resolutions by title only and waive reading in full. Adopted 5 -0
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIL (NON- PUBLIC HEARING) - (FIVE MINUTE TIME LIMIT
PER PERSON)
MATTERS FROM ELECTED OFFICIALS
City Council Reports/ Announcements /Statements /Future Agenda Items
1. REORGANIZATION of the City Council for 1995 -1996:
City Clerk calls for election of Mayor
Mayor calls for election of Mayor Pro Tern
2. REMARKS by Mayor Lojeski
REMARKS by Mayor Pro Tern Kuhn
REMARKS by Council Members Chang, Margett and Young
RECESS CITY COUNCIL
Stf.Sgt. Ed Bacon
Ya May Christie
Lojeski, request
report re appt. to
City Council
Loieski 5 -0
Kuhn 5 -0
-11- AGENDA 5/2/95
3. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ACTION
ROLL CALL: Agency Members Chang, Kuhn, Lojeski, All present
Margett and Young
a. Minutes of the April 11, 1995 adjourned regular meeting and Approved as-
April 18, 1995 regular meeting. corrected
ADJOURN to May 16, 1995 @ 6:30 p.m.
RECONVENE CITY COUNCIL ACTION
4. CONSENT ITEMS
a. Minutes of the April 11, 1995 adjourned regular meeting and Approved as
April 18, 1995 regular meeting. corrected
b. Request for authorization to advertise for bids for the 12" Waterline Approved 5 -0
Replacement in Foothill Boulevard and First Avenue - W.O. 554.
C. Report and recommendation for approval of plans and specifications Approved 5 -0
and authorization to call for bids for the reconstruction of deficient
Jobcreto sl�gewalk and installation of root barriers at various locations.
d. Report and recommendation for a one -year time extension for Approved 5 -0
Conditional Use Permit 92 -003 - Rodeffer Inert Landfill.
e. Report and recommendation to authorize the Parking District
Commission to expend $15,000 for construction of a storm drain
system at 25 E. Huntington Drive (Steerburger), and authorizing
the City Manager to execute all documents for the establishment
of a public storm drain and pedestrian easement.
f. Request for authorization to advertise for bids for the installation of a
20" pumping line at the St. Joseph Plant. W.O. 697.
g. Report and recommendation to award a contract to C.T. & F., Inc.
in the amount of $88,050 for the Conversion of Street Lights from
Series to Multiple Circuits Project on: Forest Avenue from Santa
Anita Avenue to First Avenue; First Avenue from Foothill Boulevard
to 210 Freeway; First Avenue from 210 Freeway to Wheeler Avenue;
and First Avenue from California to Diamond Street. and Ni: 590, 591
Approved 5 -0
Approved 5 -0
Approved 5 -0
-2- AGENDA 512195
CONSENT ITEMS (continued) ACTION
h. Report and recommendation to ratify Workers' Compensation Ratified 5 -0
Settlement - Robert Santhoff.
Report and recommendation to authorize the City Manager to execute Approved 5 -0
an agreement with Lance, Soll & Lunghard, Certified Public Accountants
to perform financial audits of the financial statements of the City.
Report and recommendation to adopt Resolution No. 5842 amending
the fringe benefit resolution.
Resolution No. 5842 -A Resolution of the City Council
of the City of Arcadia, California amending Resolution
No. 5608 regarding department head benefits.
k. Report and recommendation to adopt Resolution No.5847 amending
Section 9 of Resolution No. 4166 setting the date and time of the
regular meeting of the Parking District Commission.
Resolution No. 5847 - A Resolution of the City Council
of Arcadia, California amending Section 9 of Resolution
No. 4166 setting the time and date of the regular meeting
of the Parking District Commission.
Report and recommendation to approve Resolution No. 5848
authorizing the Emergency Services Coordinator, Assistant City
Manager /Fire Chief or City Manager to file for financial assistance
under the Natural Disaster Assistance Act.
Resolution No. 5848 - A Resolution of the City Council
of the City of Arcadia. California authorizing the Emergency
Services Coordinator, Assistant City Manager /Fire Chief or
City Manager to file with the Office of Emergency Services
for the purpose of obtaining Federal financial assistance
under the Natural Disaster Assistance Act.
M. Report and recommendation to adopt Resolution No. 5849
designating a portion of Baldwin Avenue as a County Highway for
a Traffic Signal Synchronization Project with the County of
Los Angeles.
Resolution No. 5849 - A Resolution of the City Council
of Arcadia, California consenting to the establishment of
a portion of Baldwin Avenue within said City as a part of
the system of highways of the County of Los Angeles.
Adopted 5 -0
Adopted 5 -0
-3- AGENDA 5/2195
5.
6.
7.
0 0
CITY MANAGER
a. Recommendation for Appointments to the Handicap Accessibility
Appeals Board and Fire and Building Code Appeals Board.
CITY ATTORNEY
a. Report and recommendation to amend Ordinance No. 2034 regarding
handicapped parking.
Ordinance No. 2034 - Introduction - An Ordinance of the
City Council of the City of Arcadia, California amending
Section 3214.18 of the Arcadia Municipal Code regarding
handicapped parking.
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a) to discuss the case of
El Monte vs. Rodeffer and Arcadia (Case No. BS 028499).
b. Pursuant to Government Code Section 54956.8 to discuss negotiations
with regard to the potential acquisition or lease of property at the
Northwest Corner site (21 -125 N. Second Avenue and 152 -156 E. Santa
Clara Street) with Metropolitan Development, Meta Housing Corporation
Alexander /Catania, Greenwood Properties, Inc., and Marriott International
(Arcadia Redevelopment Agency).
ACTION
Appointed all
5 -0
Introduced 5 -0
ADJOURN to May 16, 1995 @ 6:30 p.m. - Adjourned at 8:07 p.m. to a Closed Session,
RECONVENED the Regular Meeting and ADJOURNED
at 9:30 p.m.
-4- AGENDA 5/2/95
off'
RnpR_ A�/
May 2, 1995
TO:
FROM:
SUBJECT:
Mayor and City Council
En
Memorandum
Gary W. Rogers, Assistant to the City Manager/
Human Resources Manager
RECOMMENDATION TO RATIFY WORKERS' COMPENSATION
SETTLEMENT - ROBERT SANTHOFF
On December 6, 1995, in closed session, the City Council authorized settlement of
the Robert Santhoff workers' compensation claim, not to exceed $30,000.00. This
matter was recently settled for $30,000.00 and approved by a Workers'
Compensation Judge. City Council ratification is needed to reflect prior City Council
approval of the settlement.
RECOMMENDATION
It is recommended that the City Council ratify the $30,000.00 workers' compensation
settlement for Robert Santhoff.
APPROVED: —bm�
William R. Kelly, City Manager
LAS ER 1'M .jLLj
May 2, 1995
TO: Mayor and City Council
4L3o i
1�'ef, e .
MEMORANDUM
HUMAN RESOURCES DEPARTMENT
FROM: Gary W. Rogers, Assistant to the City Manager
Human Resources Manager
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5842
AMENDING THE FRINGE BENEFIT RESOLUTION
SUMMARY
It is proposed that the Fringe Benefit Resolution be amended to enable the City
Manager to provide additional vacation and sick leave benefits to newly hired
Department Heads, and to clarify the list (classifications) of department heads.
Department Head Recruitment
Historically, many of the City's Department Heads were selected from existing City
staff, and therefore had high levels of vacation and sick leave accrual upon
appointment. When and if we recruit Department Heads from other agencies, they
usually are leaving a system where they have significant amounts of accrued sick
leave and vacation accrual. In Arcadia, under the existing benefits structure, newly
hired Department Heads from outside agencies have no booked sick time, and accrue
vacation time at the rate of two weeks (80 hours) per year. This is equivalent to
hiring a City of Arcadia employee with less than five years experience, who has used
an average of twelve (12) days of sick leave per year during their employment.' In
order to attract candidates and offer a competitive package of benefits, it is proposed
that the City Manager be authorized to grant new department heads up to twelve (12)
days of accrued sick leave, and up to three (3) weeks (120 hours) of paid vacation per
year, upon hire.
Department Head Titles
The Fringe Benefit Resolution specifies the City's Department Heads: As a result of
the recent title changes, language is required to designate the Development Services
Director, Administrative Services Director, and the Maintenance Services Director as
Department Heads.
LASER IMIAGED
%W *0
MAYOR AND CITY COUNCIL
MAY 2, 1995
PAGE 2
FISCAL IMPACT
The proposed changes to the Fringe Benefit Resolution will have no substantial
financial impact.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 5842 amending the
Fringe Benefit Resolution, enabling the City Manager to grant additional accrued
vacation and sick leave to new Department Heads, and clarifying the list of the City's
Department Heads. It is further recommended that the changes be retroactive to
January 1, 1995.
APPROVED:
Attachment
-Wk4
William R. Kelly, City Manager
t
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STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
May 2, 1995
TO: Mayor and City Council
FROM: William Kelly, City Manager
By: Rick Gomez, Deputy City Manager/ Development Services Directo
Prepared By: Donna L. Butler, Community DevelopmenW/5.
Administrator
SUBJECT: Continued Consideration of Recommendation for Appointments to the
Handicap Accessibility Appeals Board and Fire and Building Code
Appeals Board
SUMMARY
The City Council at its April 11 meeting continued its consideration for
appointments to the Handicap Accessibility Appeals Board and Building Code
Appeals Board until tonight's meeting in order to allow staff time to respond to
questions raised by the City Council concerning eligibility for Board membership and
to determine if more applications might be generated.
Resolution 5814 establishing the Handicap Appeals Board and Ordinance 2028
establishing the Fire and Building Code Appeals Board require the City Council,
upon recommendation of the City Manager to appoint members to each Board. The
City Manager's recommendations are set forth below.
DISCUSSION
The City Council during its consideration of appointments to the Appeals Boards
raised questions concerning membership of the boards and provided names of other
persons who might be interested in sitting on the Boards. The following is the City
Attorney's response to the City Council's questions:
1. Do the appointee's need to be Registered Voters? The City Charter requires
that Board members be appointed from the legally registered voters of the City.
The City Clerk has confirmed that the appointees are registered voters.
2. May persons sit on more than one board? There is no legal requirement
precluding a person from serving on both of the above boards. The Charter
Appeals Board Appointments
May 2, 1Y -).)
1'a;;e 1
LASER !!AGED
prohibits Commission or Board members from holding "any other City office
or employment." However, for non - charter created Boards like the above
service on more than one Board would not be legally prohibited. Further,
subject Boards are sufficiently similar in their function and jurisdiction that
appointment to both does not create any legal incompatibility.
Staff contacted the following three (3) persons regarding the appeals Board: Frank
Forbes, Robert Weiland and Patricia Baltz. Frank Forbes was the only person who
responded (see attached resume).
Handicap Accessibility Appeals Board
The Handicap Accessibility Appeals Board was established to consider written appeals
regarding action taken by the Development Services Department in its enforcement
of State regulations pertaining to access to public accommodations by physically
handicapped persons.
The Board shall consist of five (5) members; two (2) members must be physically
handicapped persons; two (2) members must be knowledgeable in building
construction and one (1) member will represent the City at large.
Building and Fire Code Appeals Board
This Board was established to consider appeals of the following:
Building Code - the Board may consider appeals of "orders, decisions or
determinations made by the Building Official relative to the application and
interpretation of the Uniform Building Code (UBC)."
• Fire Code - the Board may consider appeals on "orders, decisions or
determinations made by the Fire Chief" relative to the suitability of alternative
materials and type of construction and /or reasonable interpretations of the
provisions of the Uniform Fire Code (UFC).
The Board shall consist of five (5) members including aroma fessionals knowledgeable
about the Building and Fire Codes and experienced in construction.
Members of both Boards will serve four (4) year terms and the Boards will meet as
necessary to conduct business.
In order to find qualified persons to serve on the Boards the City: (1) sent letters of
interest to architects and persons referred to City staff; (2) published a notice in the
Pasadena Star News seeking volunteers to serve on the Board; and (3) posted notice
on the Cable TV Community Bulletin Board.
"I
Appeals Board Appointments
May 2, 1095
P,i sic 2
The City received responses from nine qualified (9) persons (see attached list).
Staff has reviewed all the Citizen Service Resumes and is recommending the
following Board appointments:
Handicap Accessibility Appeals Board
James Dorr*
Gerry Busse*
Gina jalbert
Leonard Henkey
Anthony Costanza
*Architects
Building and Fire Code Appeals Board
James Dorr*
Gerry Busse*
William Milligan
John Chan
Frank Forbes
Because of the lack of response from qualified persons and the need to have Code
knowledgeable members on each Board, staff is recommending that the two (2)
architects serve on both boards. A summary of the citizen service resumes provided
by the individuals listed above is attached.
RECOMMENDATION
If the City Council concurs with staff's recommendation, the City Council should
move to appoint the above citizens and swear them in at the City Council meeting of
May 16, 1995.
Attachment: Summary of Citizen Service Resume
Frank Forbes Citizen Service Resume
Approved by.
William R. Kelly, City Manager
Appeals Board Appointments
May 2, 1997
1,�I"r 3
`04W *140
'The City Council of the City of Arcadia appoints members to eight
boards and /or commissions to act in an advisory capacity.
Following is a brief description of each:
ARCADIA BEAUTIFUL COMMISSION - 7 members meet on the second
Thursday of each month at 7:30 p.m., to plan and coordinate
beautification and improvement programs and to act as the Arcadia
Tree Commission.
HUMAN RESOURCES COMMISSION - 5 members meet the second Thursday of
each month at 5:30 p.m., on policies concerning personnel
administration, position classification and employee discipline and
grievance.
LIBRARY BOARD OF TRUSTEES - 5 members meet on the third Thursday of
each month at 5 :00 p.m., to direct the administration and operation
of the City library system.
PARKING DISTRICT COMMISSION - 5 members meet at least once every
six months at noon to discuss matters pertaining to all Vehicle
Parking Districts within the City. Members must be either an owner
or a tenant within a Vehicle Parking District located in the areas
around Santa Anita Avenue, First Avenue and Huntington Drive.
PLANNING COMMISSION - 7 members meet the second and fourth Thursday
of each month at 7:15 p.m., to review matters affecting the
physical development of the City. This commission also serves as
an appellate board for the Americans With Disabilities Act and as
the Relocation Appeals Board for the Arcadia Redevelopment Agency.
RECREATION COMMISSION - 5 members meet the second Wednesday of each
month at 7:00 p.m., to discuss matters pertaining to community
recreation and parks.
SENIOR CITIZENS' COMMISSION - 7 members meet the first Thursday of
each month at 4:00 p.m., to provide leadership for the coordination
of senior citizen activities.
SISTER CITY COMMISSION - 9 members meet the fourth Thursday of each
month at 7:00 p.m., to coordinate activities of the Sister City
Program.
APPEALS BOARDS
Appeals Boards
Name Bldg. /Fire Handicap Background /Experience
Gerry Busse x x Architect - 10 year resident of City
John Chan x Civil Engineer - 2 year resident of City
Anthony Costanza x Physically Challenged - 20 years experience in
engineering and construction - 20 year resident
James Dorr x x Architect - 39 year resident of City
Frank Forbes x Retired Civil Engineer - 41 year resident of the
City (former Planning Director /Public Works
Director/ Building Official for the City of San
Gabriel)
Leonard Hernkey
Gina Jalbert
IVilliam Milligan
x
x
X
Physically Challenged - retired
Physically Challenged - lifetime resident of the City
- full time college student
Battalion Chief - Pasadena Fire Department
16 year resident of the City
Ted Parker no boards at this time Mechanical Engineer - 30 year resident of the City
a
0
Memorandum
TO: Mayor and City Council
FROM: Ronnie D. Garner, Chief of P li e
by: Rick Sandona, CaptainI,�—
SUBJECT: Amendment to City Ordinance 2034
Regarding Handicapped Parking (Wording Correction)
DATE: April 21, 1995
The City Council on February 21, 1995, adopted Ordinance 2034
regardin the administration and enforcement of handicapped parking
restrictions. The attached ordinance No. 2038 provides wording
clarification to Ordinance 2034. No change in the application or
intent of the law is proposed.
The City Council amended Arcadia Municipal Code Section 3214.18
which added Section 10.17 to Article X of the Uniform Traffic
Ordinance on February 21, 1995. This section made it a violation
for failing to display a handicapped placard or valid permit when
parkin in a marked handicapped parking stall. Since the adoption
of Ordinance No. 2034 it was found that a minor modification is
necessary in order to assist with the administration of the
ordinance. The wording improvement would enhance the understanding
and intent of the law and there is no change in the application.
That the City Council adopt Ordinance 2038.
Approved: � l
William R. Kelly
City Manager
LASER IMAGED
f" X4'7
MEMORANDUM
FIRE DEPARTMENT
April 26, 1995
TO: Mayor and City Council
FROM: Gerald R. Gardner, Assistant City Manager/Fire Chief .V_
SUBJECT: Recommendation to Approve Resolution No. 5848 - Authorizing the Emergency
Services Coordinator, Assistant City Manager/Fire Chief or City Manager to file
for financial assistance under the Natural Disaters Assistance Act
SUMMARY:
As a result of the retirement of Don Alcorn, former Emergency Services Coordinator for the City
of Arcadia, the city is left without a designated emergency services agent and needs to re-
designate this function.
This designation is required by the State of California for the purposes of applying for financial
assistance with the Office of Emergency Services, and for the purpose of obtaining federal
financial assistance under P.L. 93 -288 as amended by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act of 1988, or state financial assistance under the Natural Disaster
Assistance Act.
It is therefore recommended that council designate and authorize the Emergency Services
Coordinator, Assistant City Manager/Fire Chief or City Manager as an agent of the city to
manage recovery of expenditures during declared states of emergency.
BACKGROUND & DISCUSSION:
The previous practice of the City Council was to designate (2) agents per incident for recovery
operations. This required the Council to meet and pass a resolution for each local, county, state
or federal declarations. There is currently one incident still ongoing which requires designation
of a new agent in order to file an amendment for the New Castle handball courts.
LAS' �R EM A, rD
n
n
Given the recent rash of emergency declarations, the county, state and federal governments now
have a standard resolution which allows the city to appoint a permanent agent. Approval of this
designation allows for a prompt and timely filing of notices of intent, request for inspections, and
final settlements.
RECOMMENDATION:
It is recommended by city staff to approve Resolution No. 5848 designating the current
Emergency Services Coordinator, Ken Marston, as primary agent, with the City Manager and
Assistant City Manager/Fire Chief as alternates.
Approved By: wk!k
William R. Kelly, City Manager
GRG:mc
Attachment: Resolution No. 5848
Pa
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thy.04.
Memorandum
otoeetso-
DATE: May 2, 1995
TO: Mayor and City Council
FROM: Rick Gomez. Deputy City Manager/Development Services Manager
By: . Pete Kinnahan, Economic Development Administrator
RE: REPORT AND RECOMMENDATION TO AUTHORIZE THE PARKIN
DISTRICT COMMISSION TO EXPEND $15,000 FOR CONSTRUCTION
OF A STORM DRAIN SYSTEM AT 25 E. HUNTINGTON DRIVE
(STEERBURGER),,AND AUTHORIZING THE CITY MANAGER TO
EXECUTE ALL DOCUMENTS FOR THE ESTABLISHMENT OF A
PUBLIC STORM DRAIN AND PEDESTRIAN EASEMENT
SUMMARY
•
As part of the civil engineer's analysis of the storm drain system for the Downtown 2000
Streetscape project, ASL Consulting Engineers, Inc. recommended to the City that an
underground pipe and related catch basins be constructed in the alley north of the Steerburger
Restaurant and run down the narrow walkway to a new storm drian pipe in Huntington Drive.
The Mendel's (property owners) have verbally consented to a storm drain and pedestrian
easement. The Parking District Commisson has reviewed the proposed storm drain lateral and
since the major storm water flow to the proposed system is from Parking District Two, ;the •
District recommends the expenditure of$15,000 from Parking District Two Reserve Finds to
pay for the cost.
DESCRIPTION •
In 1992 there was serious flooding at Ralph's Florist, the neighboring office building to the east,
and over the Steerburger parking lot and accessway. In major storms there is heavy storm
water flow off of Parking District Two running east down the alley and out onto First Avenue.
In the Civil Engineer's planning for the Downtown 2000 project, they included a relief storm
drain system for Parking District Two at staffs request. The inlets and storm drain pipe
essentially pick up storm water in the alley and on the Steerburger parking lot, and take it by a
new pipe down the narrow Steerburger accessway and into a new storm drain system to be
constructed in Huntington Drive. (See Attachment A- Proposed Steerburger Drainage System;
and Attachment B - Proposed Downtown 2000 Storm Drain System.)
Staff has obtained the verbal consent of the Mendel family, owners of the Steerburger, for a
storm drain easement with a pedestrian easement on top. Staff and the attorney are now
preparing the necessary legal documents for execution. LASER IMAGED
r
Parking District Report
Page Two
May 2, 1995
Los Angeles County will not maintain the catch basin/inlets or storm drain pipe since it crosses
private property. The City or Parking District Two must therefore maintain it pursuant to the
new National Pollutant Discharge Elimination System (NPDES) requirements. This annual
maintenance cost (approximately $1,000) would be paid out of Parking District Two Funds.
ASL Consulting Engineers, Inc., estimates the costs of the inlets in the alley and on the
Steerburger lot, and the pipe from the alley to the inlet on the Steerburger lot to be
approximately $15,000. There are sufficient funds in the Parking District Two Reserve Funds
to pay this cost and for the annual maintenance cost .
The Parking District Commission at their meeting of March 23 reviewed the proposed storm
drain plan, asked questions of ASL representatives and staff, and voted unanimously to
recommend the use of to $15,000 in Parking District Two Reserve Funds for the project.
FISCAL IMPACT
$15,000 in Parking District Two Reserve Funds - sufficient funds are available.
$1,000 annually in Parking District Two Reserve Funds to maintain the private storm drain and
catch basin.
ENVIRONMENTAL IMPACT
•
The Downtown 2000 Streetscape and Public Facilities Improvement Program Mitigated
Negative Declaration which includes the proposed new storm drain system and this private
lateral was reviewed by the City Council at a noticed Public Hearing on February 7, 1995, and
was approved.
RECOMMENDATION
That the City Council appropriate the funds and authorize the expenditure of up to $15,000 in
Parking District Two Reserve Funds for the Steerburger storm drain lateral at 25 E. Huntington,
and authorize the City Manager to execute all documents to obtain the storm drain and
pedestrian easement over the Steerburger (Mendel) property, subject to approval by the City
Attorney as to form.
Approved By:
• William R. Kelly, City Manager
Attachments
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STEERBURGER STORM DRAIN LOCATION MAP
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HUNTINGTON DRIVE
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USE: STEERBURGER
OWNERS: MR. AND MRS. MENDEL
• LOCATION•. 29 E. HUNTINGTON DRIVE, ARCADIA
• •
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Attachment "A"
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PARKING DISTRICT AREA DRAINAGE
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PROPOSED STORM DRAIN � gP EXISTING STORM DRAM ( I -- -- I I i I
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