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HomeMy WebLinkAboutNovember 7, 1995�w A G EATN D A ❑�❑ Arcadia City Council and °R> Redevelopment Agency Meeting November 7, 1995 Regular Meeting 5:30 P.M. ROLL CALL: Council Members Chang, Kuhn, Ulrich, Young All present and Lojeski 1. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS - REPORTS IANNOUNCEMENTSISTATEMENTS None 2. QUESTIONS FROM CITY COUNCIL/REDEVELOPMENT AGENCY REGARDING CLARIFICATION OF AGENDA ITEMS None 3. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING) - FIVE MINUTE TIME LIMIT Johanna Hofer PER PERSON Oscar Abarca 4. REPORT FROM THE CHARTER REVISION COMMITTEE - CONSIDERATION AND DIRECTION REGARDING POTENTIAL CITY CHARTER REVISIONS Approved revision Present: Committee Members Foley, Harbicht, Lucas and Helms with minor change Absent: Member Huang 7:00 P.M. INVOCATION Pres. Melvyn Reeves, Church of Jesus Christ of Latter Day Saints PLEDGE OF ALLEGIANCE Jerry Collins, Director of Recreation ROLE CALL: Council Members Chang, Kuhn, Ulrich, Young All present and Lojeski 5. PRESENTATION Presentation to 104 year old Marjorie Hudson. a. Presentation to the 1994 -95 Arcadia Tournament of Roses Queen and Court. b. Presentation to Arcadia High School Student Government Day participants. 50 AGENDA 11!7195 i ACTION c. Presentation by Mayor Lojeski, Senator Mountjoy and Assemblyman Margett to Sergio Gonzalez for assistance to a citizen. Pat Meyers for Senator Mountjoy and Steve Johnson for Assemblyman Margett d. Presentation of Proclamation for Waste Prevention Week. e. Presentation of Employee Service Awards. f. Presentation to the Employee of the Year. BRIEF RECESS Rose O'Sullivan Sr. Citizens Supvr S. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS - REPORTS /ANNOUNCEMENTS /STATEMENTS None 7. QUESTIONS FROM CITY COUNCIL/REDEVELOPMENT AGENCY REGARDING CLARIFICATION OF AGENDA ITEMS Young re employee administrative leave. MOTION: Read all Ordinances and Resolutions by title only and waive reading in full. Adopted 5-0 8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING) - FIVE MINUTE TIME LIMIT PER PERSON Johanna Hofer 9. MATTERS FROM ELECTED OFFICIALS See minutes City Council Reports / Announcements /Statements /Future Agenda Items RECESS CITY COUNCIL 10. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY Agency., ROLE CALL: umumw Members Chang, Kuhn, Ulrich, Young All oresent and Lojeski CONSENT ITEMS a. Minutes of the October 24, 1995 Adjourned Regular Meeting Approved , -O With 1 abstention ADJOURN REDEVELOPMENT AGENCY to November 21, 1995 at 5:30 p.m. -2- AGENDA 11/7/95 f • RECONVENE CITY COUNCIL 11. CONSENT ITEMS a. Minutes of the October 24, 1995 Adjourned Regular Meeting b. Report and Recommendation to adopt Resolution No. 5885 declaring the City's intention to vacate a portion of Peck Road north of Clark Street and setting a Public Hearing for December 5, 1995. RESOLUTION NO. 5885 - A Resolution of the City Council of the City of Arcadia, California declaring the City's intention to vacate aand abandon a portion of Peck Road and directing the City Clerk of the City Council to file said map in her office showing said portion setting a public hearing thereon for December 5, 1995 and directing notice thereof to be posted and published. c. Report and recommendation to approve street closures for the Arcadia Festival of Bands to be held on Saturday, November 18, 1995. d. Report and recommendation to adopt Resolution No. 5887 establishing compensation for Lead Dispatchers. RESOLUTION NO. 5887 - A Resolution of the City Council of the City of Arcadia, California, establishing compensation for Dispatcher II's. e. Report and recommendation to adopt Resolution No. 5888 providing compensation for management and non - represented employees in fiscal year 1995 -1996 and Resolution No. 5889 amending the provisions of fringe benefits for management and non - represented employees. RESOLUTION NO. 5888 - A Resolution of the City Council of the City of Arcadia, California, providing compensation for management and non - represented employees in fiscal year 1995 -1996. -3- ACTION Approved 4 -0 with I�stntion Adopted 5 -0 Approved-5-0 Adopted 5 -0 Adopted 5 -0 AGENDA 11/7/95 0 ACTION RESOLUTION NO. 5889 - A Resolution of the City Council Adopted 5 -0 of the City of Arcadia, California amending fringe benefits for management and non - represented employees. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(a)(b) to discuss the existing litigation against the City - Claim of Sully Miller Contracting Company. b. Pursuant to Government Code Section 54956.9(a)(b) to discuss the existing litigation against the City - El Monte v. Rodeffer and Arcadia. C. Pursuant to Government Code Section 54957.6 for conference with labor negotiators regarding the Arcadia Firefighters' Association and the Teamsters. Motion, 2nd, carried -the need to take action on Pierce vs Arcadia occurred after ADJOURN to November 21, 1995 at 5:30 P.M. Adjourned at 10: 12 p.m. agenda printed -4- AGENDA 1117195 i7 OF` C •�.- � G? - (... O y� -. ���Fz• E HUNLA, RESOL•RCES DEP.IRTME\ I, November 7, 1995 TO: Mayor and City Council FROM: Gerald Gardner, Assistant City Manager/ Fire Chief Gary Rogers, Assistant to the City Manager Human Resources Manager SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5887 ESTABLISHING COMPENSATION FOR LEAD DISPATCHERS SUMMARY In order to improve the operation at the City's Dispatch Center it is proposed that a Lead Dispatcher be assigned to each shift and that the duties of the incumbents be enhanced to better meet the needs of the organization. DISCUSSION Currently, the Dispatch Center is staffed with a Communications Supervisor and three Lead Dispatchers to perform the supervisory and leadership functions of the operation. It is proposed to eliminate the Communications Supervisor position and staff the Dispatch Center with four Lead Dispatchers. This action will ensure that there is a supervisor on duty at all times; help promote continuity for training and employee evaluation purposes; and help the Dispatch Center provide the highest level of customer service to the community. The duties performed by the Communications Supervisor will be shared by the four Lead Dispatchers. In consideration for the additional duties and responsibilities, it is proposed that the monthly assignment pay provided to the Lead Dispatchers be increased from $150 per month to $450 per month. Pursuant to the Meyers, Milias, Brown Act, this matter has been discussed with the Teamsters Local 911 and they are in agreement with the proposed changes. FISCAL IMPACT Taking into consideration the reduction in costs associated with replacing the Communications Supervisor with a Lead Dispatcher, the additional annual cost associated with the proposed change is approximately $5,400. MSER IMAGED NOVEMBER 7, 1995 PAGE 2 RECOMMENDATION It is recommended that the City Council adopt Resolution No. 5887 establishing a compensation level for the Lead Dispatcher classification. It is further recommended that the City Council authorize the appropriation of $5,400 from the unencumbered general fund balance in order to implement the proposed change. APPROVED: -(TA William R. Kelly, City Manager Attachment AFB , MEMORANDUM HUM-AN RESOURCES DEPARTMENT November 7, 1995 TO: Mayor and City Council FROM: Gary W. Rogers, Assistant to the City Manager/ Human Resources Manager --�'� SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5888 PROVIDING COMPENSATION FOR MANAGEMENT AND NON - REPRESENTED EMPLOYEES IN FY 1995 -96, AND ADOPT RESOLUTION NO. 5889 AMENDING FRINGE BENEFITS FOR MANAGEMENT AND NON - REPRESENTED EMPLOYEES. SUMMARY The City Council periodically amends the Fringe Benefit Resolution, which establishes benefits, working policies, and related compensation for Management (department heads, division heads and supervisors) and non - represented employees. A number of proposed modifications to the Fringe Benefit Resolution and a Resolution providing compensation for FY 1995 -96 are presented below. Administrative Leave - It is proposed that the City Manager be authorized to grant up to 80 hours administrative leave per year to the City's management staff. Tuition Reimbursement - In an effort to further promote continuing education for the City's management staff, it is proposed that the maximum annual tuition reimbursement be increased from $2,100 to $3,000 per year. Medical Insurance Contribution - It is proposed that the non - represented employees in the Maintenance Services Department receive $508 per month toward the purchase of the City medical insurance, effective December 1, 1995. LASER ' M November 7, 1995 Page 2 M Vacation Leave - It is proposed that the language regarding vacation accrual and accumulable amounts be amended for management and non - represented employees to be consistent with current law. No substantive changes are proposed in this area. Compensation - It is proposed that the management staff, non - represented employees in the Maintenance Services Department and Fire Technicians receive a one time payment of $200 on December 1, 1995. FISCAL IMPACT The estimated cost of the proposed compensation payment for FY 1995 -96, and related adjustments to the fringe benefits for management and non - represented City employees is $18,900. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 5888, providing management and non - represented employees compensation in FY 1995 -96, and adopt Resolution No. 5889 amending the Fringe Benefit Resolution. It is further recommended that the City Council authorize the appropriation of $18,900 from the unencumbered general fund balance in order to implement the proposed change. APPROVED: GJU4--Z� %Z William R. Kelly, City Mana er Attachments I ` T M �',, Z_ . 6 OFFICE OF THE CITY 'NL-kNAG E R DATE: NOVEMBER 7, 1995 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: CHARTER REVISION COMMITTEE JAMES HELMS, CHAIRPERSON r'j`✓ VINCE FOLEY BOB HARBICHi ED HUANG E54 CRAIG LUCAS EX- OFFICIO MEMBERS: 'I WILLIAM R. KELLY, CITY MANAGER�G ,1't1Zl MICHAEL H. MILLER, CITY ATTORNEY m- TERRENCE M. TOWNER, DISTRICT SUPERINTENDEN SUBJECT: CONSIDERATION OF SUGGESTED REVISIONS TO THE CITY CHARTER SUMMARY On July 11, 1995, the City Council adopted Resolution Number 5867 establishing an Advisory Charter Revision Committee for the purpose of reviewing and making recommendations for possible changes to the City Charter. This document constitutes the Committee's report and recommends that the City Council review and discuss the report and consider putting the referenced charter revisions on the ballot for the April 1996 municipal election, as outlined in the attached report from the City Attorney dated October 18, 1995 (Exhibit 1). DISCUSSION The City Council has expressed a desire to bring the City Charter up to date with regard to both substantive and "housekeeping" matters. The Council chose to begin the process of charter revision by creating an advisory committee whose purpose was to review the entire Charter and make recommendations to the City Council, who would consider their suggestions and submit to the electorate a list of potential charter revisions. As prescribed in Resolution 5867, the Charter Revision Committee consists of five (5) voting members, one appointed by each Council Member, and three (3) non - voting or ex- officio members (the City Manager, City Attorney, and School Superintendent). The appointed committee members are Vince Foley, Bob Harbicht, Jim ms, Ed Huang L. and Craig Lucas. LASER IMAGED On Mayor and Members of the City Council November 7, 1995 Page 2 n The committee met on a regular basis (conducted eight [8] meetings) and considered potential revisions that were suggested by staff, the School Board and committee members. Public input was solicited at all meetings and was received at some. The committee accepted and responded to the questions and comments of the public. The pros and cons of all suggested revisions were thoroughly discussed by the committee and all of the recommendations herein were made by a majority vote of committee members. The committee has asked that the ballot propositions be submitted to the electorate consistent with the attached memorandum from the City Attorney (Exhibit 1), i.e. three propositions: 1) Updating /Housekeeping Issues, 2) City Clerk Issues, and 3) Library Issues, with the routine items being listed first. To provide you with additional background on the Committee's activities, in addition to the topics mentioned in the attached report, the following subjects were also discussed, with the Committee deciding to recommend not changing the Charter with regard to these items: • Joint City Council /School Board elections (4 -1 with Foley, Harbicht, Helms and Lucas in favor of no change; Huang opposed) City Council run -off elections (5 -0 in favor of no change) • Mayor Rotation (3 -2 with Foley, Harbicht, Helms in favor of no change; Huang and Lucas opposed) As a reminder, the City Council must take action by December 22 if you would like to place the proposed Charter revisions on the April 1996 municipal election ballot. RECOMMENDATION The Charter Revision Committee recommends that the City Council review this report and include the referenced charter revisions on the ballot for the April 1996 municipal election. Attachments LJ rn CHARTER REVISION COMMITTEE RECOMMENDATIONS FOR REVISIONS TO THE CITY CHARTER OCTOBER 1995 NOTE: Deleted language has a line through it; suggested (new) language is printed in bold. Unless otherwise noted, all votes were 5 -0. ARTICLE IV THE CITY COUNCIL 415 ADOPTION OF ORDINANCES AND RESOLUTIONS EMERGENCY ORDINANCES. Any ordinance declared by the Council to be necessary as an emergency measure for preserving the public peace, health, or safety and containing a statement of the reasons for its urgency, may be introduced and adopted at one and the same meeting if it is read in full and passed by at least four affirmative votes. Reading in full can be waived by the affirmative vote of four (4) Council Members. Page 1 M ARTICLE V CITY CLERK 500 CITY CLERK - po 0 There shall be a City Clerk who shall be appointed and subject to removal by majority vote of the entire City Council. 501 CONTINUATION OF PRESENT CITY CLERK The City Clerk in office at the time this Charter takes effect, or his successor, shall continue in office during the term which commenced APF" 16, 1968, and shall seFye April tf� 1996 and shall serve one (1) four -year term. 8 502 QUALIFICATIONS The Council shall appoint the person whom it believes best qualified on the basis of executive and administrative qualifications, with specific reference to the duties of the office as set forth in this Charter, and a Council approved job description and qualifications as recommended by the City Manager. 503 VACANCIES, FORFEITURE OF OFFICE, FILLING OF VACANCIES Until April 14 2000, the provisions of Section 403 subdivisions (a) and (b) hereof, relating to vacancies on the Council shall apply to the office of City Clerk in the same manner as they apply to the office of Council Member. After declaring a vacancy, the Council by a majority vote of its members shall fill such vacancy by appointment, pursuant to Charter Section 500. Page 2 fir✓ 0 ARTICLE V CITY CLERK - continued 504 COMPENSATION Compensation for the City Clerk shall be set by the Council. and shall Ret be 'RGFeased 505 POWERS AND DUTIES (i) Under the administrative direction of the City Manager perform such other duties as may be prescribedi the Council ttettgh- �c�ireatron or in a Council approved job description. c �L " -f-- G Page 3 ,%✓ *90 ARTICLE VI CITY MANAGER 600 CITY MANAGER. SELECTION AND QUALIFICATIONS - paragraph 2 The City Manager shall engage in no other business or occupation except as may be permitted by the affirmative vote of four members of the Council. He shall establish his his teAUFe 9f 9#iGe. Page 4 M i ARTICLE VII OFFICERS AND EMPLOYEES 700 ADMINISTRATIVE DEPARTMENTS (3 -2 vote with Helms, Huang and Lucas in favor; Foley and Harbicht opposed) (e) The municipal library is established by this Charter as part of the Library Department of the City and shall be governed in accordance with all provisions of this Charter and other laws generally applicable to a City department. 702 IDIREGTOR OF FINANGS FINANCE OFFICE The City Manager shall appoint an officer - responsible for the finance office who shall: (e) Supervise the collection, receipt, and the deposit of all moneys payable to the City in a depository designated by the Council or by the City Manager or his designee, if the Council has not acted, and in compliance with all applicable laws. 703 PLANNING DIRECTOR PLANNING OFFICE The City Manager shall appoint an o#f+es responsible for the planning office who shall: Page 5 �w o ARTICLE VIII BOARDS AND COMMISSIONS 800 IN GENERAL There shall be the following boards and commissions which shall have the powers and duties set forth in this Charter and by ordinance not inconsistent with this Charter: Planning Commission Human Resources Commission Library Board of Trustees R9GFeatiep and- Parks Recreation Commission 804 MEETINGS. CHAIRMAN. - paragraph 3 The City Manager may designate a City employee for the recording of minutes for each of such boards and commissions, who shall keep a record of its proceedings and transactions. Each board or commission may prescribe its own procedures and rules of operation which shall be kept on file in the office of the City Clerk where they shall be available for public inspection. 808 R&R8GNNEL BOARD HUMAN RESOURCES COMMISSION. POWERS AND DUTIES There shall be a Human Resources Commission which shall: (f) Have the authority to issue subpoenas under penalty of law. 809 LIBRARY BOARD OF TRUSTEES. POWERS AND DUTIES. There shall be a Library Board of Trustees which shall: (3 -2 vote with Helms, Huang and Lucas in favor; Foley and Harbicht opposed) Page 6 GNUS 89G%Wy. Page 6 in M ARTICLE VIII BOARDS AND COMMISSIONS - continued (a) Administer final decision making authority with regard to the acquisition, use, maintenance, allocation and removal of all library materials available to the public. (b) Subject to the approval of the Council, accept money, personal property, or real estate donated to the City for library purposes. (c) Subject to the approval of the Council, contract with schools, county or other governmental agencies to render or receive library services or facilities. 810 RECREATION AND PARK& COMMISSION. POWERS AND DUTIES. There shall be a Recreation and -Pafls Commission which shall: Page 7 ARTICLE IX CIVIL SERVICE 901 UNCLASSIFIED AND CLASSIFIED SERVICE The Civil Service of the City shall be divided into the Unclassified and the Classified Service. (a) The Unclassified Service shall comprise the following officers and positions: 5. The Librarian. et. seq. (other references will be renumbered accordingly) 905 POLITICAL ACTIVITIES PROHIBITED. Any City employee, upon becoming a candidate for publ+s- ef#+se an elective public office of the City of Arcadia shall be required to take, and shall be granted, a leave of absence without pay to remain in effect during the period of time such person is a candidate. Page 8 n cm ARTICLE XII FISCAL ADMINISTRATION 1203 CAPITAL PROGRAM As used in this section, a capital improvement shall mean an improvement with an estimated cost in excess of $4$090 $30,000. (a) Submission to Council. The Manager shall prepare and submit to the Council a five -year capital program at least thFee M9RthS pr 0_P t- the final date for submission of the budget. 1204 COUNCIL ACTION ON BUDGET (a) Notice and Hearing. The G9WAGOI City Clerk shall publish in the official newspaper a general summary of the budget and a notice stating: 1205 COUNCIL ACTION ON CAPITAL PROGRAM (a) Notice and Hearing. The G9WAGil City Clerk shall publish in the official newspaper a general summary of the capital program and a notice stating: (b) Adoption. The Council by resolution shall adopt the capital program with or without amendment after the public hearing. 1212 CONTRACTS ON PUBLIC WORKS Page 9 05 E5 ARTICLE XII FISCAL ADMINISTRATION - continued 0.0-0-41 WIN Every contract involving an expenditure of more than Thirty Thousand Dollars ($30,000.00) for public works construction or improvement shall be let to the lowest responsible bidder after notice by publication in a newspaper of general circulation by two (2) insertions, the first of which shall be at least ten (10) days before the time for opening bids. The Council may reject any and all bids presented and may re- advertise at its discretion. Such contracts may be let without advertising for bids if such purchase shall be deemed by the Council to be of urgent necessity for the preservation of life , health, or property and shall be authorized by resolution passed by at least four (4) affirmative votes of the Council and containing a declaration of the facts constituting the urgency. The Council shall have the right to waive any minor informality, technicality, variance or alteration in a bid. This section shall not apply to work done by the City with its own personnel if the Council determines that such work can be performed more economically by City forces than by contracting for such work. 1213 CASH BASIS FUND „ „ fGF - basis. A shall be built OR this fund fFeFA aRy ayaulable MZ--- FeseFye up SeUFreS aR affleU4 0.0-0-41 WIN Every contract involving an expenditure of more than Thirty Thousand Dollars ($30,000.00) for public works construction or improvement shall be let to the lowest responsible bidder after notice by publication in a newspaper of general circulation by two (2) insertions, the first of which shall be at least ten (10) days before the time for opening bids. The Council may reject any and all bids presented and may re- advertise at its discretion. Such contracts may be let without advertising for bids if such purchase shall be deemed by the Council to be of urgent necessity for the preservation of life , health, or property and shall be authorized by resolution passed by at least four (4) affirmative votes of the Council and containing a declaration of the facts constituting the urgency. The Council shall have the right to waive any minor informality, technicality, variance or alteration in a bid. This section shall not apply to work done by the City with its own personnel if the Council determines that such work can be performed more economically by City forces than by contracting for such work. 1213 CASH BASIS FUND Page 10 „ „ fGF basis. A shall be built OR this fund fFeFA aRy ayaulable 1R FeseFye up SeUFreS aR affleU4 Page 10 n M ARTICLE XII FISCAL ADMINISTRATION - continued The Council shall maintain unrestricted cash reserves that are adequate for the purpose of placing the payment of the operating expenses of the City on a cash basis. Said reserves shall consist of cash funds from any available sources in an amount which the Council deems sufficient with which to meet all lawful demands against the City for the first five months or longer necessary period of the succeeding fiscal year prior to the receipt of ad valorem tax revenues. 1214 PRESENTATION AND AUDIT OF DEMANDS Any demand against the City must be in writing and may be in the form of a bill, invoice, payroll, or formal demand. Each such demand shall be presented to the officer in charge of the finance office, who shall examine the same. If the amount thereof is legally due and there remains on #+s the books an unexhausted balance of an appropriation against which the same may be charged, be such officer shall approve such demand and draw 04& a warrant on the Treasurer therefore, payable out of the proper fund. The IDiFert9F ef FiRaRee officer in charge of the finance office shall transmit such demand with 04 approval or rejection thereof endorsed thereon, and warrant, if any, to the City Manager. If a demand is one for an item included within an approved budget appropriation, it shall require the approval of the City Manager; otherwise it shall require the approval of the Council, following the adoption by it of an amendment to the budget authorizing such payment. Any person dissatisfied with the refusal of the City Manager to approve any demand, in whole or in part, may present the same to the Council which, after examining into the matter, may approve or disapprove the demand in whole or in part. 1217 INDEPENDENT AUDIT The Council shall employ, at the beginning of each fiscal year, a certified public accountant who shall, at such time or times as may be specified by the G4�' Council and at such other times as he shall determine, examine the books, records, inventories, and reports of all officers and employees who receive, handle or disburse public funds and all such other officers, employees, or departments as the Qty Council may direct. As soon as practicable after the fiscal year, a final certified audit and report shall be submitted by such accountant to the G4 Council, one copy thereof to be distributed to each member, one to the City Manager, DiFeeteF ef Finanse, Treasurer, and City Attorney respectively, and three additional copies to be placed on file in the office of the City Clerk where they shall be available for inspection by the general public. Page 11 n im ARTICLE XIV BOARD OF EDUCATION 1402 ELECTION - paragraph 2 In the preparation of ballots for the election of members for the Board of education, there shall be printed, stamped, or written the names of each candidate for such office who has, subject to the requirements of Education Code Section 35107, filed the required Declaration of Candidacy with the County Clerk not more than 113 days nor less than 88 days prior to the election. 1403 MEETINGS The members of the Board of Education shall enter upon the discharge of their duties on the - €+rst- Menday or before the second Tuesday in July after their election, and the Board shall meet upon said day and annually thereafter and organize by electing one of their number President, and one of their number Vice President, and one of their number Clerk, whose terms of office shall be one year. They shall hold regular meetings at least once each month, at such time and place as may be determined by their rules. Special meetings may be called by the President or by written request of any three members. A majority of the members shall constitute a quorum. The Board may determine the rules of its proceedings, and the ayes and noes shall be taken,-aad recorded, wheR demanded by any , and entered on the records of the Board. Any vacancy occurring on the board shall be filled by the remaining members of the Board, and if there are no members, then by the Council. 1404 BOARD SECRETARY The Board of Education shall, at the first meeting in each school year, or at such other time as shall be fixed by resolution of the Board, appoint a the Superintendent of Schools as Secretary to the Board , and shall prescribe the duties and fi* of such secretary. Page 12 _ �W *14i - Memorandum ARP- ;A�.vo Date: October 18, 1995 TO: Charter Revision Committee FRONT: City Attorney f � SUBJECT: Presentation of proposed Charter revisions on the Ballot To assist your discussion of the above subject for possible inclusion of Committee recommendations to the City Council, the attached grouping of categories for presentation of the Charter revisions has been prepared. The attached is consistent with general direction from the Committee to assure a meaningful choice for the voters. For your information , if Charter revisions are submitted to the electorate they will have the following information by way of the ballot and ballot pamphlet: 1. The Charter revision proposition(measure) - Example: 1. Shall the Arcadia City Charter be amended to provide for an update of various Charter provisions? 2. Shall the Arcadia City Charter be amended to provide for an appointed City Clerk with specified qualification in lieu of an elected City Clerk(to be effective April 2000)? [the above wording is by way of example only and is subject to change] 2. The actual text of each change in legislative format with bold and strikeouts will be part of the voter information. 3. Arguments for and against. 4. Impartial analysis of each proposal by City Attorney. EXHIBIT 1 cm cm To: Charter Revision Committee October 17, 1995 For purposes of determining how to present proposed to the public via the ballot and voter materials, the following is my recommended draft of Charter groupings. Subject to future refinement of the actual language and need for greater specification, the following is an outline of the approach. The so- called housekeeping provisions would be voted on as one category. Separate voting categories would be City Clerk and Library. Thus, the voters would have three propositions: (1) Housekeeping Charter update (2) appointed City Clerk (3) Library Department. Housekeeping changes: Update Revisions 415- reading of emergency ordinance 600 -city manager residence 702 - finance office 703 - planning office 800 -Human Resources Commission; Recreation Commission 804 - removal of subpena power from Commissions 808 - subpena power for Human Resources Commission 810- Recreation Commission 905 - political activities 1203- capital program/limit 1204- budget 1205- capital program - action 1212 - public works contracts 1213 -cash basis fund 1214- audits /presentation 1217- independent audit 1402 - school board election 1403 - school board meetings 1404 school board secretary Substantive Changes: City Clerk -change from elected to appointed position(by the City Council)effective at the conclusion of the term of the person elected in 1996, establishment of qualifications, and revised duties. Sections 500 through 505 Library- change to make library a City Department comparable to other City Departments, Librarian to work for City Manager as an unclassified employee like other Department Heads, other library employees to be deemed classified like other similar n M City employees, Library Board will remain as Trustee Board and will ad minister final decisionmaking authority with regard to the acquisition, use, allocation and removal of all library materials available to the public. Sections 809, 700, and 901 o {) )/) Michael H Miller, City Attorney cc. City Manager