HomeMy WebLinkAboutNovember 7, 1995�w
A G EATN D A ❑�❑
Arcadia City Council
and
°R> Redevelopment Agency
Meeting
November 7, 1995
Regular Meeting
5:30 P.M.
ROLL CALL: Council Members Chang, Kuhn, Ulrich, Young All present
and Lojeski
1. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS -
REPORTS IANNOUNCEMENTSISTATEMENTS None
2. QUESTIONS FROM CITY COUNCIL/REDEVELOPMENT AGENCY REGARDING
CLARIFICATION OF AGENDA ITEMS None
3. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIL (NON- PUBLIC HEARING) - FIVE MINUTE TIME LIMIT Johanna Hofer
PER PERSON Oscar Abarca
4. REPORT FROM THE CHARTER REVISION COMMITTEE - CONSIDERATION AND
DIRECTION REGARDING POTENTIAL CITY CHARTER REVISIONS Approved revision
Present: Committee Members Foley, Harbicht, Lucas and Helms with minor change
Absent: Member Huang
7:00 P.M.
INVOCATION Pres. Melvyn Reeves, Church of Jesus Christ of Latter Day Saints
PLEDGE OF ALLEGIANCE Jerry Collins, Director of Recreation
ROLE CALL: Council Members Chang, Kuhn, Ulrich, Young All present
and Lojeski
5. PRESENTATION
Presentation to 104 year old Marjorie Hudson.
a. Presentation to the 1994 -95 Arcadia Tournament of Roses
Queen and Court.
b. Presentation to Arcadia High School Student Government Day
participants.
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AGENDA 11!7195
i
ACTION
c. Presentation by Mayor Lojeski, Senator Mountjoy and
Assemblyman Margett to Sergio Gonzalez for assistance to a citizen.
Pat Meyers for Senator Mountjoy and Steve Johnson for Assemblyman Margett
d. Presentation of Proclamation for Waste Prevention Week.
e. Presentation of Employee Service Awards.
f. Presentation to the Employee of the Year.
BRIEF RECESS
Rose O'Sullivan
Sr. Citizens Supvr
S. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS -
REPORTS /ANNOUNCEMENTS /STATEMENTS None
7. QUESTIONS FROM CITY COUNCIL/REDEVELOPMENT AGENCY REGARDING
CLARIFICATION OF AGENDA ITEMS Young re employee administrative leave.
MOTION: Read all Ordinances and Resolutions by title only and waive reading in full. Adopted 5-0
8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIL (NON- PUBLIC HEARING) - FIVE MINUTE TIME LIMIT
PER PERSON Johanna Hofer
9. MATTERS FROM ELECTED OFFICIALS See minutes
City Council Reports / Announcements /Statements /Future Agenda Items
RECESS CITY COUNCIL
10. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
Agency.,
ROLE CALL: umumw Members Chang, Kuhn, Ulrich, Young All oresent
and Lojeski
CONSENT ITEMS
a. Minutes of the October 24, 1995 Adjourned Regular Meeting Approved , -O With
1 abstention
ADJOURN REDEVELOPMENT AGENCY to November 21, 1995 at 5:30 p.m.
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AGENDA 11/7/95
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RECONVENE CITY COUNCIL
11. CONSENT ITEMS
a. Minutes of the October 24, 1995 Adjourned Regular Meeting
b. Report and Recommendation to adopt Resolution No. 5885
declaring the City's intention to vacate a portion of Peck Road
north of Clark Street and setting a Public Hearing for
December 5, 1995.
RESOLUTION NO. 5885 - A Resolution of the City Council
of the City of Arcadia, California declaring the City's intention
to vacate aand abandon a portion of Peck Road and directing
the City Clerk of the City Council to file said map in her
office showing said portion setting a public hearing thereon
for December 5, 1995 and directing notice thereof to be
posted and published.
c. Report and recommendation to approve street closures for the
Arcadia Festival of Bands to be held on Saturday, November 18,
1995.
d. Report and recommendation to adopt Resolution No. 5887
establishing compensation for Lead Dispatchers.
RESOLUTION NO. 5887 - A Resolution of the City Council
of the City of Arcadia, California, establishing compensation
for Dispatcher II's.
e. Report and recommendation to adopt Resolution No. 5888
providing compensation for management and non - represented
employees in fiscal year 1995 -1996 and Resolution No. 5889
amending the provisions of fringe benefits for management
and non - represented employees.
RESOLUTION NO. 5888 - A Resolution of the City Council
of the City of Arcadia, California, providing compensation
for management and non - represented employees in fiscal
year 1995 -1996.
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ACTION
Approved 4 -0 with
I�stntion
Adopted 5 -0
Approved-5-0
Adopted 5 -0
Adopted 5 -0
AGENDA 11/7/95
0
ACTION
RESOLUTION NO. 5889 - A Resolution of the City Council Adopted 5 -0
of the City of Arcadia, California amending fringe benefits
for management and non - represented employees.
CLOSED SESSION
a. Pursuant to Government Code Section 54956.9(a)(b) to discuss the
existing litigation against the City - Claim of Sully Miller Contracting
Company.
b. Pursuant to Government Code Section 54956.9(a)(b) to discuss the
existing litigation against the City - El Monte v. Rodeffer and Arcadia.
C. Pursuant to Government Code Section 54957.6 for conference
with labor negotiators regarding the Arcadia Firefighters'
Association and the Teamsters.
Motion, 2nd, carried -the need to take action on Pierce vs Arcadia occurred after
ADJOURN to November 21, 1995 at 5:30 P.M. Adjourned at 10: 12 p.m. agenda printed
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AGENDA 1117195
i7 OF` C •�.- � G? - (... O
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HUNLA, RESOL•RCES DEP.IRTME\ I,
November 7, 1995
TO: Mayor and City Council
FROM: Gerald Gardner, Assistant City Manager/ Fire Chief
Gary Rogers, Assistant to the City Manager
Human Resources Manager
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5887
ESTABLISHING COMPENSATION FOR LEAD DISPATCHERS
SUMMARY
In order to improve the operation at the City's Dispatch Center it is proposed that
a Lead Dispatcher be assigned to each shift and that the duties of the
incumbents be enhanced to better meet the needs of the organization.
DISCUSSION
Currently, the Dispatch Center is staffed with a Communications Supervisor and
three Lead Dispatchers to perform the supervisory and leadership functions of
the operation. It is proposed to eliminate the Communications Supervisor
position and staff the Dispatch Center with four Lead Dispatchers. This action
will ensure that there is a supervisor on duty at all times; help promote continuity
for training and employee evaluation purposes; and help the Dispatch Center
provide the highest level of customer service to the community.
The duties performed by the Communications Supervisor will be shared by the
four Lead Dispatchers. In consideration for the additional duties and
responsibilities, it is proposed that the monthly assignment pay provided to the
Lead Dispatchers be increased from $150 per month to $450 per month.
Pursuant to the Meyers, Milias, Brown Act, this matter has been discussed with
the Teamsters Local 911 and they are in agreement with the proposed changes.
FISCAL IMPACT
Taking into consideration the reduction in costs associated with replacing the
Communications Supervisor with a Lead Dispatcher, the additional annual cost
associated with the proposed change is approximately $5,400.
MSER IMAGED
NOVEMBER 7, 1995
PAGE 2
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 5887 establishing
a compensation level for the Lead Dispatcher classification. It is further
recommended that the City Council authorize the appropriation of $5,400 from
the unencumbered general fund balance in order to implement the proposed
change.
APPROVED: -(TA
William R. Kelly, City Manager
Attachment
AFB ,
MEMORANDUM
HUM-AN RESOURCES DEPARTMENT
November 7, 1995
TO: Mayor and City Council
FROM: Gary W. Rogers, Assistant to the City Manager/
Human Resources Manager --�'�
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5888
PROVIDING COMPENSATION FOR MANAGEMENT AND NON -
REPRESENTED EMPLOYEES IN FY 1995 -96, AND ADOPT
RESOLUTION NO. 5889 AMENDING FRINGE BENEFITS FOR
MANAGEMENT AND NON - REPRESENTED EMPLOYEES.
SUMMARY
The City Council periodically amends the Fringe Benefit Resolution, which
establishes benefits, working policies, and related compensation for
Management (department heads, division heads and supervisors) and non -
represented employees. A number of proposed modifications to the Fringe
Benefit Resolution and a Resolution providing compensation for FY 1995 -96 are
presented below.
Administrative Leave - It is proposed that the City Manager be authorized to
grant up to 80 hours administrative leave per year to the City's management
staff.
Tuition Reimbursement - In an effort to further promote continuing education for
the City's management staff, it is proposed that the maximum annual tuition
reimbursement be increased from $2,100 to $3,000 per year.
Medical Insurance Contribution - It is proposed that the non - represented
employees in the Maintenance Services Department receive $508 per month
toward the purchase of the City medical insurance, effective December 1, 1995.
LASER '
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November 7, 1995
Page 2
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Vacation Leave - It is proposed that the language regarding vacation accrual and
accumulable amounts be amended for management and non - represented
employees to be consistent with current law. No substantive changes are
proposed in this area.
Compensation - It is proposed that the management staff, non - represented
employees in the Maintenance Services Department and Fire Technicians
receive a one time payment of $200 on December 1, 1995.
FISCAL IMPACT
The estimated cost of the proposed compensation payment for FY 1995 -96, and
related adjustments to the fringe benefits for management and non - represented
City employees is $18,900.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 5888, providing
management and non - represented employees compensation in FY 1995 -96, and
adopt Resolution No. 5889 amending the Fringe Benefit Resolution. It is further
recommended that the City Council authorize the appropriation of $18,900 from
the unencumbered general fund balance in order to implement the proposed
change.
APPROVED: GJU4--Z� %Z
William R. Kelly, City Mana er
Attachments
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OFFICE OF THE CITY 'NL-kNAG E R
DATE: NOVEMBER 7, 1995
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHARTER REVISION COMMITTEE
JAMES HELMS, CHAIRPERSON r'j`✓
VINCE FOLEY
BOB HARBICHi
ED HUANG E54
CRAIG LUCAS
EX- OFFICIO MEMBERS: 'I
WILLIAM R. KELLY, CITY MANAGER�G ,1't1Zl
MICHAEL H. MILLER, CITY ATTORNEY m-
TERRENCE M. TOWNER, DISTRICT SUPERINTENDEN
SUBJECT: CONSIDERATION OF SUGGESTED REVISIONS TO THE CITY
CHARTER
SUMMARY
On July 11, 1995, the City Council adopted Resolution Number 5867 establishing an
Advisory Charter Revision Committee for the purpose of reviewing and making
recommendations for possible changes to the City Charter. This document constitutes
the Committee's report and recommends that the City Council review and discuss the
report and consider putting the referenced charter revisions on the ballot for the April
1996 municipal election, as outlined in the attached report from the City Attorney dated
October 18, 1995 (Exhibit 1).
DISCUSSION
The City Council has expressed a desire to bring the City Charter up to date with
regard to both substantive and "housekeeping" matters. The Council chose to begin
the process of charter revision by creating an advisory committee whose purpose was
to review the entire Charter and make recommendations to the City Council, who would
consider their suggestions and submit to the electorate a list of potential charter
revisions.
As prescribed in Resolution 5867, the Charter Revision Committee consists of five (5)
voting members, one appointed by each Council Member, and three (3) non - voting or
ex- officio members (the City Manager, City Attorney, and School Superintendent). The
appointed committee members are Vince Foley, Bob Harbicht, Jim ms, Ed Huang L.
and Craig Lucas. LASER IMAGED
On
Mayor and Members of the City Council
November 7, 1995
Page 2
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The committee met on a regular basis (conducted eight [8] meetings) and considered
potential revisions that were suggested by staff, the School Board and committee
members. Public input was solicited at all meetings and was received at some. The
committee accepted and responded to the questions and comments of the public. The
pros and cons of all suggested revisions were thoroughly discussed by the committee
and all of the recommendations herein were made by a majority vote of committee
members.
The committee has asked that the ballot propositions be submitted to the electorate
consistent with the attached memorandum from the City Attorney (Exhibit 1), i.e. three
propositions: 1) Updating /Housekeeping Issues, 2) City Clerk Issues, and 3) Library
Issues, with the routine items being listed first.
To provide you with additional background on the Committee's activities, in addition to
the topics mentioned in the attached report, the following subjects were also discussed,
with the Committee deciding to recommend not changing the Charter with regard to
these items:
• Joint City Council /School Board elections (4 -1 with Foley, Harbicht, Helms and
Lucas in favor of no change; Huang opposed)
City Council run -off elections (5 -0 in favor of no change)
• Mayor Rotation (3 -2 with Foley, Harbicht, Helms in favor of no change; Huang
and Lucas opposed)
As a reminder, the City Council must take action by December 22 if you would like to
place the proposed Charter revisions on the April 1996 municipal election ballot.
RECOMMENDATION
The Charter Revision Committee recommends that the City Council review this report
and include the referenced charter revisions on the ballot for the April 1996 municipal
election.
Attachments
LJ
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CHARTER REVISION COMMITTEE
RECOMMENDATIONS FOR
REVISIONS TO THE CITY CHARTER
OCTOBER 1995
NOTE: Deleted language has a line through it; suggested (new) language is
printed in bold.
Unless otherwise noted, all votes were 5 -0.
ARTICLE IV THE CITY COUNCIL
415 ADOPTION OF ORDINANCES AND RESOLUTIONS
EMERGENCY ORDINANCES. Any ordinance declared by the Council to be necessary
as an emergency measure for preserving the public peace, health, or safety and
containing a statement of the reasons for its urgency, may be introduced and adopted
at one and the same meeting if it is read in full and passed by at least four affirmative
votes. Reading in full can be waived by the affirmative vote of four (4) Council
Members.
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ARTICLE V CITY CLERK
500 CITY CLERK
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There shall be a City Clerk who shall be appointed and subject to removal by
majority vote of the entire City Council.
501 CONTINUATION OF PRESENT CITY CLERK
The City Clerk in office at the time this Charter takes effect, or his successor, shall
continue in office during the term which commenced APF" 16, 1968, and shall seFye
April tf� 1996 and shall serve one (1) four -year term.
8
502 QUALIFICATIONS
The Council shall appoint the person whom it believes best qualified on the basis
of executive and administrative qualifications, with specific reference to the
duties of the office as set forth in this Charter, and a Council approved job
description and qualifications as recommended by the City Manager.
503 VACANCIES, FORFEITURE OF OFFICE, FILLING OF VACANCIES
Until April 14 2000, the provisions of Section 403 subdivisions (a) and (b) hereof,
relating to vacancies on the Council shall apply to the office of City Clerk in the same
manner as they apply to the office of Council Member. After declaring a vacancy, the
Council by a majority vote of its members shall fill such vacancy by appointment,
pursuant to Charter Section 500.
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ARTICLE V CITY CLERK - continued
504 COMPENSATION
Compensation for the City Clerk shall be set by the Council. and shall Ret be 'RGFeased
505 POWERS AND DUTIES
(i) Under the administrative direction of the City Manager perform such other
duties as may be prescribedi the Council ttettgh- �c�ireatron or in a Council
approved job description. c �L " -f-- G
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ARTICLE VI CITY MANAGER
600 CITY MANAGER. SELECTION AND QUALIFICATIONS - paragraph 2
The City Manager shall engage in no other business or occupation except as may be
permitted by the affirmative vote of four members of the Council. He shall establish his
his teAUFe 9f 9#iGe.
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ARTICLE VII OFFICERS AND EMPLOYEES
700 ADMINISTRATIVE DEPARTMENTS (3 -2 vote with Helms, Huang and
Lucas in favor; Foley and Harbicht opposed)
(e) The municipal library is established by this Charter as part of the Library
Department of the City and shall be governed in accordance with all provisions
of this Charter and other laws generally applicable to a City department.
702 IDIREGTOR OF FINANGS FINANCE OFFICE
The City Manager shall appoint an
officer - responsible for the finance office who shall:
(e) Supervise the collection, receipt, and the deposit of all moneys payable to the City
in a depository designated by the Council or by the City Manager or his designee, if
the Council has not acted, and in compliance with all applicable laws.
703 PLANNING DIRECTOR PLANNING OFFICE
The City Manager shall appoint an
o#f+es responsible for the planning office who shall:
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ARTICLE VIII BOARDS AND COMMISSIONS
800 IN GENERAL There shall be the following boards and commissions which
shall have the powers and duties set forth in this Charter and by ordinance not
inconsistent with this Charter:
Planning Commission
Human Resources Commission
Library Board of Trustees
R9GFeatiep and- Parks Recreation Commission
804 MEETINGS. CHAIRMAN. - paragraph 3
The City Manager may designate a City employee for the recording of minutes for each
of such boards and commissions, who shall keep a record of its proceedings and
transactions. Each board or commission may prescribe its own procedures and rules
of operation which shall be kept on file in the office of the City Clerk where they shall
be available for public inspection.
808 R&R8GNNEL BOARD HUMAN RESOURCES COMMISSION. POWERS
AND DUTIES
There shall be a Human Resources Commission which shall:
(f) Have the authority to issue subpoenas under penalty of law.
809 LIBRARY BOARD OF TRUSTEES. POWERS AND DUTIES. There shall
be a Library Board of Trustees which shall: (3 -2 vote with Helms, Huang and Lucas
in favor; Foley and Harbicht opposed)
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GNUS 89G%Wy.
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ARTICLE VIII BOARDS AND COMMISSIONS - continued
(a) Administer final decision making authority with regard to the acquisition, use,
maintenance, allocation and removal of all library materials available to the
public.
(b) Subject to the approval of the Council, accept money, personal property, or
real estate donated to the City for library purposes.
(c) Subject to the approval of the Council, contract with schools, county or other
governmental agencies to render or receive library services or facilities.
810 RECREATION AND PARK& COMMISSION. POWERS AND DUTIES.
There shall be a Recreation and -Pafls Commission which shall:
Page 7
ARTICLE IX CIVIL SERVICE
901 UNCLASSIFIED AND CLASSIFIED SERVICE
The Civil Service of the City shall be divided into the Unclassified and the Classified
Service.
(a) The Unclassified Service shall comprise the following officers and positions:
5. The Librarian.
et. seq. (other references will be renumbered accordingly)
905 POLITICAL ACTIVITIES PROHIBITED.
Any City employee, upon becoming a candidate for publ+s- ef#+se an elective public
office of the City of Arcadia shall be required to take, and shall be granted, a leave
of absence without pay to remain in effect during the period of time such person is a
candidate.
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ARTICLE XII FISCAL ADMINISTRATION
1203 CAPITAL PROGRAM
As used in this section, a capital improvement shall mean an improvement with an
estimated cost in excess of $4$090 $30,000.
(a) Submission to Council. The Manager shall prepare and submit to the Council
a five -year capital program at least thFee M9RthS pr 0_P t- the final date for submission
of the budget.
1204 COUNCIL ACTION ON BUDGET
(a) Notice and Hearing. The G9WAGOI City Clerk shall publish in the official newspaper
a general summary of the budget and a notice stating:
1205 COUNCIL ACTION ON CAPITAL PROGRAM
(a) Notice and Hearing. The G9WAGil City Clerk shall publish in the official newspaper
a general summary of the capital program and a notice stating:
(b) Adoption. The Council by resolution shall adopt the capital program with or without
amendment after the public hearing.
1212 CONTRACTS ON PUBLIC WORKS
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ARTICLE XII FISCAL ADMINISTRATION - continued
0.0-0-41 WIN
Every contract involving an expenditure of more than Thirty Thousand Dollars
($30,000.00) for public works construction or improvement shall be let to the
lowest responsible bidder after notice by publication in a newspaper of general
circulation by two (2) insertions, the first of which shall be at least ten (10) days
before the time for opening bids. The Council may reject any and all bids
presented and may re- advertise at its discretion. Such contracts may be let
without advertising for bids if such purchase shall be deemed by the Council to
be of urgent necessity for the preservation of life , health, or property and shall
be authorized by resolution passed by at least four (4) affirmative votes of the
Council and containing a declaration of the facts constituting the urgency. The
Council shall have the right to waive any minor informality, technicality, variance
or alteration in a bid. This section shall not apply to work done by the City with
its own personnel if the Council determines that such work can be performed
more economically by City forces than by contracting for such work.
1213 CASH BASIS FUND
„
„ fGF
-
basis. A shall be built OR
this fund fFeFA aRy ayaulable
MZ---
FeseFye up
SeUFreS
aR affleU4
0.0-0-41 WIN
Every contract involving an expenditure of more than Thirty Thousand Dollars
($30,000.00) for public works construction or improvement shall be let to the
lowest responsible bidder after notice by publication in a newspaper of general
circulation by two (2) insertions, the first of which shall be at least ten (10) days
before the time for opening bids. The Council may reject any and all bids
presented and may re- advertise at its discretion. Such contracts may be let
without advertising for bids if such purchase shall be deemed by the Council to
be of urgent necessity for the preservation of life , health, or property and shall
be authorized by resolution passed by at least four (4) affirmative votes of the
Council and containing a declaration of the facts constituting the urgency. The
Council shall have the right to waive any minor informality, technicality, variance
or alteration in a bid. This section shall not apply to work done by the City with
its own personnel if the Council determines that such work can be performed
more economically by City forces than by contracting for such work.
1213 CASH BASIS FUND
Page 10
„
„ fGF
basis. A shall be built OR
this fund fFeFA aRy ayaulable
1R
FeseFye up
SeUFreS
aR affleU4
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ARTICLE XII FISCAL ADMINISTRATION - continued
The Council shall maintain unrestricted cash reserves that are adequate for the
purpose of placing the payment of the operating expenses of the City on a cash
basis. Said reserves shall consist of cash funds from any available sources in
an amount which the Council deems sufficient with which to meet all lawful
demands against the City for the first five months or longer necessary period of
the succeeding fiscal year prior to the receipt of ad valorem tax revenues.
1214 PRESENTATION AND AUDIT OF DEMANDS
Any demand against the City must be in writing and may be in the form of a bill,
invoice, payroll, or formal demand. Each such demand shall be presented to the
officer in charge of the finance office, who shall examine the
same. If the amount thereof is legally due and there remains on #+s the books an
unexhausted balance of an appropriation against which the same may be charged, be
such officer shall approve such demand and draw 04& a warrant on the Treasurer
therefore, payable out of the proper fund.
The IDiFert9F ef FiRaRee officer in charge of the finance office shall transmit such
demand with 04 approval or rejection thereof endorsed thereon, and warrant, if any,
to the City Manager. If a demand is one for an item included within an approved
budget appropriation, it shall require the approval of the City Manager; otherwise it shall
require the approval of the Council, following the adoption by it of an amendment to the
budget authorizing such payment. Any person dissatisfied with the refusal of the City
Manager to approve any demand, in whole or in part, may present the same to the
Council which, after examining into the matter, may approve or disapprove the demand
in whole or in part.
1217 INDEPENDENT AUDIT
The Council shall employ, at the beginning of each fiscal year, a certified public
accountant who shall, at such time or times as may be specified by the G4�' Council
and at such other times as he shall determine, examine the books, records, inventories,
and reports of all officers and employees who receive, handle or disburse public funds
and all such other officers, employees, or departments as the Qty Council may direct.
As soon as practicable after the fiscal year, a final certified audit and report shall be
submitted by such accountant to the G4 Council, one copy thereof to be distributed to
each member, one to the City Manager, DiFeeteF ef Finanse, Treasurer, and City
Attorney respectively, and three additional copies to be placed on file in the office of the
City Clerk where they shall be available for inspection by the general public.
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ARTICLE XIV BOARD OF EDUCATION
1402 ELECTION - paragraph 2
In the preparation of ballots for the election of members for the Board of
education, there shall be printed, stamped, or written the names of each
candidate for such office who has, subject to the requirements of Education
Code Section 35107, filed the required Declaration of Candidacy with the County
Clerk not more than 113 days nor less than 88 days prior to the election.
1403 MEETINGS
The members of the Board of Education shall enter upon the discharge of their duties
on the - €+rst- Menday or before the second Tuesday in July after their election, and the
Board shall meet upon said day and annually thereafter and organize by electing one
of their number President, and one of their number Vice President, and one of their
number Clerk, whose terms of office shall be one year. They shall hold regular
meetings at least once each month, at such time and place as may be determined by
their rules. Special meetings may be called by the President or by written request of
any three members. A majority of the members shall constitute a quorum. The Board
may determine the rules of its proceedings, and the ayes and noes shall be taken,-aad
recorded, wheR demanded by any , and entered on the records of the Board.
Any vacancy occurring on the board shall be filled by the remaining members of the
Board, and if there are no members, then by the Council.
1404 BOARD SECRETARY
The Board of Education shall, at the first meeting in each school year, or at such other
time as shall be fixed by resolution of the Board, appoint a the Superintendent of
Schools as Secretary to the Board ,
and shall prescribe the duties and fi* of such secretary.
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- Memorandum
ARP- ;A�.vo
Date: October 18, 1995
TO: Charter Revision Committee
FRONT: City Attorney f �
SUBJECT: Presentation of proposed Charter revisions on the Ballot
To assist your discussion of the above subject for possible inclusion of Committee
recommendations to the City Council, the attached grouping of categories for
presentation of the Charter revisions has been prepared.
The attached is consistent with general direction from the Committee to assure a
meaningful choice for the voters. For your information , if Charter revisions are submitted
to the electorate they will have the following information by way of the ballot and ballot
pamphlet:
1. The Charter revision proposition(measure) -
Example: 1. Shall the Arcadia City Charter be amended to provide for an update of
various Charter provisions?
2. Shall the Arcadia City Charter be amended to provide for an appointed
City Clerk with specified qualification in lieu of an elected City Clerk(to be effective
April 2000)?
[the above wording is by way of example only and is subject to change]
2. The actual text of each change in legislative format with bold and strikeouts will be
part of the voter information.
3. Arguments for and against.
4. Impartial analysis of each proposal by City Attorney.
EXHIBIT 1
cm
cm
To: Charter Revision Committee October 17, 1995
For purposes of determining how to present proposed to the public via the ballot and
voter materials, the following is my recommended draft of Charter groupings. Subject to
future refinement of the actual language and need for greater specification, the following
is an outline of the approach. The so- called housekeeping provisions would be voted on
as one category. Separate voting categories would be City Clerk and Library. Thus, the
voters would have three propositions: (1) Housekeeping Charter update (2) appointed City
Clerk (3) Library Department.
Housekeeping changes: Update Revisions
415- reading of emergency ordinance
600 -city manager residence
702 - finance office
703 - planning office
800 -Human Resources Commission; Recreation Commission
804 - removal of subpena power from Commissions
808 - subpena power for Human Resources Commission
810- Recreation Commission
905 - political activities
1203- capital program/limit
1204- budget
1205- capital program - action
1212 - public works contracts
1213 -cash basis fund
1214- audits /presentation
1217- independent audit
1402 - school board election
1403 - school board meetings
1404 school board secretary
Substantive Changes:
City Clerk -change from elected to appointed position(by the City Council)effective at the
conclusion of the term of the person elected in 1996, establishment of qualifications, and
revised duties.
Sections 500 through 505
Library- change to make library a City Department comparable to other City
Departments, Librarian to work for City Manager as an unclassified employee like other
Department Heads, other library employees to be deemed classified like other similar
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City employees, Library Board will remain as Trustee Board and will ad minister final
decisionmaking authority with regard to the acquisition, use, allocation and removal of all
library materials available to the public.
Sections 809, 700, and 901
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Michael H Miller, City Attorney
cc. City Manager