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HomeMy WebLinkAboutSeptember 19, 1995ANNOTATED AGENDA A G E N D A ❑E❑ Arcadia City Council and off ff ,BOO ORATE9,,e0s Redevelopment Agency Meeting September 19, 1995 Regular Meeting: 7:00 p.m. INVOCATION Rev. Jolene Candenbach, Arcadia Congregational Church PLEDGE OF ALLEGIANCE Pat Malloy, Maintenance Services Director ROLL CALL: Council Members Chang, Kuhn, Ulrich, Young Mayor Loieski and Lojeski Excused 1. PRESENTATIONS a. Presentation to Karen Spurney for Outstanding Achievement in piano competition. b. Presentation of Proclamation declaring Arcadia Transit Day. September.27, 1995 C. Introduction of P.A.C.E. 2000 Program and Supervisors: Sgt. Randy Kirby and Sgt. Louise Brandsma and introduction of Arcadia D.A.R.E. Program Officers: Mike Cervantes and Toni Caylor. 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS - REPORTSIANNOUNCEMENTS /STATEMENTS Rick Gomez, update on Downtown 2000 Project 3. QUESTIONS FROM CITY COUNCIL/REDEVELOPMENT AGENCY REGARDING CLARIFICATION OF AGENDA ITEMS None MOTION: Read all Ordinances and Resolutions by title only and waive reading in full. Adopted 4 -0 4. PUBLIC HEARING a. Consideration of zoning text amendment adding regulations to Public Hearing Chapter 2 of the Arcadia Municipal Code to include procedures to Closed adopt and amend specific plans. Ordinance No. 2040 - An Ordinance of the City Council Ord.. No. 2040 of the City of Arcadia, California, amending the Arcadia Introduced Municipal Code by adding a new Division 6 to Article IX, Chapter 2, Part 9, to include procedures to adopt and amend specific plans. -1- AGENDA 9119195 5. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING) - (FIVE MINUTE TIME LIMIT PER PERSON) 6. MATTERS FROM ELECTED OFFICIALS City Council Reports/ Announcements /Statements /Future Agenda Items RECESS CITY COUNCIL Gino Roncelli Barbara Ellison Dr.Robt.Ellison Judy Morse See Minutes 7. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ACTION. ROLL CALL: Agency Members Chang, Kuhn, Ulrich, Young Chairman T.oteski and Lojeski Excused a. Minutes of the September 5, 1995 regular meeting. Approved 4 -0 ADJOURN REDEVELOPMENT AGENCY to September 26, 1995 at 5:30 p.m. RECONVENE CITY COUNCIL 8. CONSENT ITEMS ACTION a. Minutes of the September 5, 1995 regular meeting. Approved 4 -0 b. Report and recommendation to authorize installation of temporary Approved 4 -0 street banners announcing the Los Angeles Garden Show to be held Increased to 30 at the Los Angeles County Arboretum. banners C. Report and recommendation for final acceptance of 1994 -95 Approved 4 -0 reconstruction of deficient concrete sidewalk and installation of root barrier - Job. No. 584. d. Report and recommendation to approve the first advance payment Approved 4 -0 of $36,000 to Cost Control Associates for evaluation of the City's electrical utility costs and appropriate $43,250 in the Water Fund and $1,750 in the General Fund for Cost Control Associates' Fee for Fiscal Year 1995 -96. e. Report and recommendation to ratify settlement of the M. Taylor vs. Arcadia lawsuit in the amount of $25,000. Ratified 4 -0 -2- AGENDA 9119195 L � v � • 9. CITY MANAGER a. Report and recommendation regarding televising of Council meetings. b. Report and recommendation to adopt a Resolution No. 5880 electing a candidate for a seat on the San Gabriel Basin Water Quality Authority Board of Directors. Resolution No. 5880 - A Resolution of the City Council of the City of Arcadia, California, casting its votes for Council Member to represent cities with prescriptive pumping rights on the Board of the San Gabriel Basin Water Quality Authority. ADJOURN in memory of Earl C. Towsley September 26, 1995 at 5:30 p.m. 2 -2 TIE VOTE Continued Continued to next meeting Adjourned 8:.25 pm -3- AGENDA 9/19/95 ,O ~C,RraRAtf��•o' STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT September 19, 1995 TO: Mayor and City Council FROM: James S. Dale, Director of Administrative Services By: Gerald A. Parker, Financial Services Manager /City Treasurer )&V SUBJECT: Audit of Electricity Charges SUMMARY In our on -going effort to reduce costs and identify savings where possible, staff employed the services of a consultant to evaluate the City's electrical utility costs. The consultant reviewed the City's electrical consumption and identified cost effective rate schedules which could reduce the City's cost on electricity. In March 1995, an audit was completed on the City's electricity charges paid to Southern California Edison. A report from Jerry Parker, Financial Services Manager/Treasurer and Eldon Davidson, Acting City Engineer/Water Manager, summarizing the results of this audit is attached along with the report from Cost Control Associates, the Consultants, who conducted the audit. Payment to Cost Associates for the audit is now due and payable and staff is requesting the City Council authorize a payment schedule as discussed below. DISCUSSION As determined in the audit by Cost Control Associates and implementation of the Consultant's recommendations by the City, savings of approximately $90,000 annually will be realized in reduced electricity charges paid to Southern California Edison as follows: Water Fund - $86,500 General Fund - $ 3,500 Based upon the terms of the original agreement, Cost Associates is entitled to 50% of the savings realized for a three (3) year period after which the continuing annual savings will remain with the City. M M Payment to Cost Control Associates is requested in the following format: DUE DATE September 30, 1995 September 30, 1996 September 30, 1997 September 30, 1998 FISCAL IMPACT AMOUNT $36,000 $36,000 plus underpayment minus overpayment for previous 12 month period. $36,000 plus underpayment minus overpayment for previous 12 month period. 0 plus underpayment minus overpayment for previous 12 month period. For the three (3) fiscal years 1995 -96 through 1997 -98, the net savings will approximate the following annually: Reduced Electric (Less) Net Charges Consultant Fees Savings Water Fund $86,500 ($43,250) $43,250 General Fun 3.500 $90 000 ( 1.750) ($45.000) 1.750 $45.000 After the three (3) year period the City will not share the savings with Cost Control Associates. RECOMMENDATION That the City Council approve the first advance payment of $36,000 to Cost Control Associates and appropriate $43,250 in the Water Fund and $1,750 in the General Fund for Cost Control Associates Fee for Fiscal Year 1995 -96. Approved: w William R. Kelly City Manager JSD:GAP:mlp See attachment. 2 M Arcadia MEMORANDUM x n To: James S. Dale, Administrative Services Director From: Jerry Parker, Financial Services Manager/Treasurer Eldon Davidson, Acting City Engineer/Water Manager t� Subject: Edison Audit Date: May 31, 1995 In March 1995, we hired a company to conduct an audit of the City's electricity charges by Southern California Edison. Cost Associates was to examine the records of Edison to determine if the most cost effective rate schedules were being applied, the charges were computed correctly and make recommendations to City operations which would result in the lowest electrical cost to the City. In the event that savings could be realized by the City based on Cost Associates findings and recommendations, Cost Associates would be entitled to a 50% fee of the savings realized for a 3 year period after which the continuing annual savings will remain with the City. There is no fee or cost to the City if Cost Associates finds that everything is in order, that the City is being charged correctly and that no savings can be realized by changing our operations. The following is the result of the audit Cost Associates conducted for the City: Current Recommended Annual ` Costs Changes Savings Option 1 Changing to new rates $823,000 $688,000 $135,000 Option 2 Minor Operation Changes $1,120,000 $842,000 $278,000 Option 3 Major Operational Changes $1,120.000 $750,000 $370,000 The majority of the cost savings apply to the City's Water System. Under Option 1 the City need only submit the proper rate schedule application, to Edison to effect the new rate changes. Option 2 includes the rate changes in Option 1 but in addition includes restricting operations, at selected sites, to certain hours in the day, thus realizing an additional $143,000 in savings over Option 1. Option 3 is the most aggressive option where certain sites would be committed to mandatory restrictions in operations in addition to the rate changes realized in Option 1. Total savings to be realized under Option 3 would approximate $370,000 annually as compared to the current year. LM M Cost Associate's indicated that Bud Holcomb, Production Supervisor, was extremely helpful with the information he provided and his knowledge of Water operations. His assistance resulted in a larger savings to the City. In summary, the rate changes in Option 1 are currently being implemented, so in Fiscal Year 1995 -96 we expect a savings of about $110,000 in power costs paid to Edison. The Production Supervisor, working with Edison personnel, is in the process of identifying those sites which may qualify under Options 2 & 3. Since these options require changes in operations, and possible Water System improvements, no changes will be made which will adversely effect the City's Water operations. If changes are possible, up to $236,000 in additional savings may be possible. m m Report on Electricity Costs for the City of Arcadia May 2, 1995 Cost Control Associates 34 Sol* Avsnuo Son Francisco, CA 94116 426176&7700 * FAX 4231768 -7703 May 2, 1995 ^ost Control Associate-. Report on Electricity Costs for the City of Arcadia Summ jy There are several options that will save the city money on its electric bills: Option #1 -Rate Changes Only. No cost. No changes in operations required. Estimated annual savings: $134,971 . Option #2- Easiest Operational Changes. No cost. Some operational changes required. Estimated annual savings: $278,557. Option #3- Maximum Savings. Optional costs. Some operational changes required. Estimated annual savings: $370,407. AP -I (Interruptible) Option. Independent of the other options. Cost of $3,490 per account. No operational changes. Estimated additional annual savings: $62,399 to $129,372. We have been in contact with Southern California Edison (SCE), and with Jerry Parker and Bud Holcomb of the City of Arcadia to see how to save money on the cost of electricity for its facilities. We have found no evidence of billing errors on the part of SCE. We have found that Arcadia could save money at several of its facilities by choosing between one of three different options for each account (not all accounts listed have all 3 options available to them). All estimates of savings are based on current rates and on usage from March of 1994 through February of 1995. Option #1- Rate Changes On1T: There are no costs and no operational changes necessary to realize the savings under this option. All that would be required is that the city submit the paperwork to SCE requesting the rate changes described in Table 1. Option #2- Easiest Operational Changes: TOU -PA -4B rate. There are no costs involved in realizing the savings under this option. The city would realize savings by making the recommended rate changes and by restricting where feasible operations at these facilities during weekdays between the hours of noon and 4 P. M., 1 and 5 P.M., or 2 and 6 P.M. (still leaving for pumping 148 out of a total of the 168 hours in an entire week). From June through the first week in October, SCE charges a penalty for violating this time window, but it is less severe than the penalty involved in the PA -SOP rate in option #3. See Table 2. Option #3- Maximum Savings: TOU -PA -SOP rate. There are no costs required in realizing the savings under this option. The city would realize savings by making the recommended rate changes and by restricting operations at these facilities during weekdays between the hours of 1 P.M. and 5 P.M. (still leaving for pumping 148 out of a total of the 168 hours in an entire week). Note that from July through the first week in October, SCE charges a heavy penalty for violating this time window. This penalty can be insured against by having SCE place a "load controller" online; installation of this device costs $1,770 per account. See Table 3. 34 soli Ammo San Fmmisao, CA 94118 415/760 --7700 • FAX 4161759-7702 TT )Ie 1. Rate Changes On Account /Location Now Recommended Savinas % Savinag SLt I $17,482 $1,249 7% PA -1 PA -2 69 -27- 389 - 3630- 01/2828 S. Baldwin $35,118 $28,473 $6,645 19°x6 52-27-240-6821-01/67 W. Or Gr Ave $117,948 $88,657 $29,291 25°x6 PA -1 TO -PA -B 65 -27- 353- 9520/141 E Cmno Real $62,477 $51,939 $10,538 17% PA -1 T -PA -A 51 -27- 297 - 7010/2235 N. Canyon* $5,408 $5,047 $361 7% j *new account -based on data from 7/94 -2/95 56 -27- 357 - 3198/308 Whsprg Pines $1,121 $831 $290 26% PAS TOU -PA-? 56 -27 -311- 4602 -01 /230 N 2nd Av $39,213 $30,820 $8,393 21% 52-27-240-6801-01/67 W Or Gr Av $93,412 $87,836 $5,576 6% I 2. a -PA -A i 65-27-347-7916-01/618 Live Oak $131,776 $109,884 $21,892 17% 65-27-353-9501-01/141 E Cmno Real $121,843 $104,102 $17,741 15% 65 -27- 370 - 5450 - 01/1420 S. Baldwin $8,426 .$7,010 $1,416 17% TOU -8 -S IOU-PA-3 71 -27- 060 - 7300 - 01/1179 E Longden $179,697 $150,514 $29,183 16% i TOU -GS S�-1 '56 -27- 349 - 6300 -01 /240 W. Huntngtn $7,722 $5,326 $2,396 31% II GS-2 SLt 57-27-340-8610-01/240 W. Huntngtn $18,731 $17,482 $1,249 7% 'TOTALS $822,892 $687,921 $134,971 16% 34 Sole Awnw San Frawlsoo, CA 94=6 413/7697700 • FAX 4161739-7701 Table. Easiest Operational Ganges (TOU -PA -4B rate) These first 3 accounts do not qualify for TOU- PA -4B. Recommendations for these accounts are the same as under option #1: Account /Location Now Recommended Savings i PA -1 PA- 69-27- 389 - 3630 -01 /2828 S. Baldwin $35,118 $28,473 $6,645 19°x6 TOU -GS Sze 56-27-349-6300-01/240 W. Huntngtn $7,722 $5,326 $2,396 31% GS-? SS- 1 57-27-340-8610-01/240 W. Huntngtn $18,731 $17,482 $1,249 7% Accounts to be changed to TOU- PA -4B: PA -1 51 -27- 297 - 7010/2235 N. Canyon* PA -1 TOU- PA -4 -B $978 18% 52-27-240-6821-01/67 W. Or Gr Ave $117,948 $81,953 $35,995 31% 65 -27- 353 - 9520/141 E Cmno Real $62,477 $44,251 $18,226 29% PA- 56-27- 311- 4602 -01 /230 N 2nd Av $39,213 $27,540 $11,673 30% 52-27-240-6801-01/67 W Or Gr Av $93,412 $75,080 $18,332 20% 52-27-240-9901-01/67 W Or Gr $158,732 $133,105 $25,627 16% 65-27-347-7916-01/618 Live Oak $131,776 $91,623 $40,153 30% 65-27-353-9501-01/141 E Cmno Real $121,843 $84,892 $36,951 30% 65-27-370-5450-01/1420 S. Baldwin $8,426 $6,535 $1,891 22% TOTALS T - OU 8 -S $841,942 $278,557 25% 71 -27- 060 - 7300 - 01/1179 E Longden $179,697 $121,559 $58,138 32% PA -1 51 -27- 297 - 7010/2235 N. Canyon* $5,408 $4,430 $978 18% *new account -based on data from 7/94 -2/95 56 -27- 357- 3198/308 Whsprg Pines $1,121 $836 $285 25% PA -1 53-27-330-7916-01/2205 N Snta Nita $11,589 $9,611 $1,978 17% PA-2 52-27-240-9901-01/67 W Or Gr $158,732 $133,105 $25,627 16% 54 -27- 318 - 5355 -01/57 S Michlinda $24,474 $18,679 $5,795 24% 55-27-391-1203-01/1128 De Anza Pi $56,217 $49,452 $6,765 12% 54 -27- 318 -5360 -02/75 S Michlinda $46,595 $41,115 $5,480 12% TOTALS $1,120,499 $841,942 $278,557 25% 34 So/a Avenuo San Francisco, CA 94116 416/769.7700 • FAX 426/769.7701 T'ie AM (Interruptible) Ovtio- If Arcadia signs up any qualified account for SCE's "interruptible option," it gets an additional discount of up to 1.27 cents per kilowatt hour. Coupled with the options #1 or 3, this would save ttie city an additional $129,372 annually; coupled with option #2, this would save the city an additional $62,399 annually. See Table 4. Edison has had an excess power supply situation for over 10 years. This excess supply situation is likely to continue for many years. On those rare occasions in the past when there had been excessive demand, Edison had to interrupt some of its electricity supply. Edison last interrupted its electricity supply due to excessive demand over 7 years ago (1987), for 11 mitt utes. The time before (1983) was for 30 minutes. These have been the only such interruptions in over 13 years. It is likely to be many years -- if ever- - before Edison again interrupts power due to excessive demand. By signing up for this option, Arcadia allows Edison to interrupt its supply of electricity in the unlikely event that there is ever again such an excessive demand situation. There is a fee of $3490* per account that covers the installation of special equipment for each account under this program.Those in this program have enjoyed large discounts in their electric bills for over 13 years while "suffering" a total of 41 minutes of interrupted electricity -- with no interruptions for over 7 years. Pacific Gas & Electric had no difficulty selling off its remaining interruptible options in an auction in 1993. PG &E has since closed their interruptible program to all standing accounts. Edison still allows anyone who qualifies to sign up for their interruptible option. They have refrained from restricting access to this program -- so far. Table 4. Additional Savi Account /Location 69-27-389-3630-01/2828 S. Baldwin 65 -27- 353 - 9520/141 E Cmno Real . 56-27-311-4602-01/230 N 2nd Av 52-27-240-6801-01/67 W Or Gr Av 65-27-347-7916-01/618 Live Oak 65-27-353-9501-01/141 E Cmno Real 71 -27- 060 -7300- 01/1179 E Longden 52-27-240-9901-01/67 W Or Gr 54-27-318-5355-01/57 S Michlinda 55 -27- 391- 1203 - 01/1128 De Anza PI 54 -27- 318 -5360 -02/75 S Michlinda TOTALS s Under the AP -I (Interruptible) Option KWH per year w. Ootion #1 or 2 w. Ootion #3 1,163,520 $14,777 $6,152 613,600 $7,793 $3,320 245,120 $3,113 $3,147 898,400 $11,410 $6,912 1,143,840 $14,522 $8,016 1,150,560 $14,612 $6,700 1,582,368 $20,096 $10,310 1,924,920 $23,549 $9,989 278,580 $3,538 $1,167 690,080 $8,764 $3,642 566,800 $7,198 $3,044 10.257.788 $129,372 $62,399 We suggest that Arcadia make any changes immediately. We will contact you soon to discuss how you wish to respond to this report. Thank you for giving us this opportunity to be of service. Cost Control Associates. * NOTE: The cost for the interruptible option in the industrial sector recently (Spring of 1995) went up almost $10,000, to $28,000. It is likely that there will be a similar increase in the AP -I in the near future. 34 sofa Awnw son Fmwlseo, CA 94116 415/789 -7700 • FAX 41x/799 -7701 amble 3. Maximum Savirs (TOU -PA -SOP rate) ' These first 5 accounts do not qualify for TOU -PA -SOP. Recommendations for these accounts are the same as under option #1: Account /Location Now Recommended Savings Savinag 52-27-240-6821-01/67 W. Or Gr Ave PA -1 PA-2 $46,683 40% 69-27-389-3630-01/2828 S. Baldwin $35,118 $28,473 $6,645 19% 54 -27- 318 -5360 -02/75 S Michlinda TOU -GS SS- 1 $10,847 23% 56-27-349-6300-01/240 W. Huntngtn $7,722 $5,326 $2,396 31% 52-27-240-6801-01/67 W Or Gr Av. GS-22 Sze_ $26,264 28% 57-27-340-8610-01/240 W. Huntngtn $18,731 $17,482 $1,249 7% 65-27-347-7916-01/618 Live Oak PA -1 T -PA- $50,288 38% 51-27- 297 - 7010/2235 N. Canyon* $5,408 $5,047 $361 7% *new account -based on data from 7/94 -2/95 $8,426 $6,127 $2,299 27% 56 -27- 357- 3198/308 Whsprg Pines $1,121 $831 $290 26% 4ccounts to be changed to 1-UU -PA -5UP: PA-1. 53-27-330-7916-01/2205 N Snta Nita $11,589 $8,833 $2,756 24% 52-27-240-9901-01/67 W Or Gr PA -1 TOU -PA -SOP $42,257 27% 52-27-240-6821-01/67 W. Or Gr Ave $117,948 $71,265 $46,683 40% 65 -27- 353- 9520/141 E Cmno Real $62,477 ,$38,845 $23,632 38% 54 -27- 318 -5360 -02/75 S Michlinda PA- $35,748 $10,847 23% 56-27 -311- 4602 -01 /230 N 2nd Av $39,213 $25,270 $13,943 36% 52-27-240-6801-01/67 W Or Gr Av. $93,412 $67,148 $26,264 28% Q5-- z 65-27-347-7916-01/618 Live Oak $131,776 $81,488 $50,288 38% 65 -27- 353- 9501- 01/141 E Cmno Real $121,843 $74,723 $47,120 39% 65 -27- 370 -5450- 01/1420 S. Baldwin $8,426 $6,127 $2,299 27% TOU -B -S 71-27-060-7300-01/1179 E Longden $179,697 $107,685 $72,012 40% PA-1. 53-27-330-7916-01/2205 N Snta Nita $11,589 $8,833 $2,756 24% 52-27-240-9901-01/67 W Or Gr $158,732 $116,475 $42,257 27% 54 -27- 318 - 5355 -01/57 S Michlinda $24,474 $16,156 $8,318 34% 55 -27- 391 -1203- 01/1128 De Anza PI $56,217 $43,170 $13,047 23% 54 -27- 318 -5360 -02/75 S Michlinda $46,595 $35,748 $10,847 23% TOTALS $1,120,499 $750,092 $370,407 33% 34 SoM Avenuo San Francisco, CA 94U6 435/768.7700 • FAX 4151759.7701 $440,000 Es mated Gross Annual Savings for Arcadia By Themselves + AN option $430,000 ........... $420,000 $410,000 $400,000. $390,000 $380,000 4 $6Z.399 $370,000 $360,000 $350,000- $340,000 $330,000 $320,000. $129,372 $310,0001 $300,000 $290,000 $280,000 $270,000 $260,000 $250,000- $240,0001 1 $230,000 $220,0001 $210,0001 $200,000 $190,000 $180000- In 9,372 $170:000 $37, 407 $160000- $150:0 0001 M $140,000 In in $130000 M $120,000- $Z78,557 $110,000 j IN $100,000 $901000- $80,000 1 $700001 $60:000 $50,000 $134,971 $40,000- ...... $30,000 $101000 $0e, Rate Changes Only Easiest Operations Maximum Savings Sd " Ammo Sw Phumi"o. CA PAW "WIFNINIFfte 0 A" 41II&FII&IFIN Estimated Cumulative Net Savings for Arcadia Rate Chng ❑ Easiest ! Max Save Rate Chng +lnt 0 Easiest +lnt Max Save +lnt 5 Years 3 Years 2 Years Year Er S4 846 A yNw► , SM ROOwNaaw 4/ 14"s $1,000,000 $2,000,000 4AiYIi!F"o 8 Am "Wi &PPI l e-) /j 0-7 J ,AcroRA2so..°° STAFF REPORT MAINTENANCE SERVICES DEPARTMENT DATE: SEPTEMBER 19, 1995 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: PAT MALLOY, MAINTENANCE SERVICES DIRECT I By: ELDON G. DAVIDSON, ACTING CITY ENGINEER/WATER SERVICES 050 MANAGER SUBJECT: ELECTION TO VACANT SEAT ON THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY BOARD OF DIRECTORS RESOLUTION NO. 5880 On August 1, 1995, the City Council nominated Arcadia Council Member Mary Young to fill the seat on the San Gabriel Basin Water Quality Authority (WQA) Board of Directors which was vacated as a result of Bob Margett's election to the State Assembly. Cities with pumping rights must now cast their votes by resolution before 5:00 p.m. on October 16, 1995. The City Council should select one of the nominated candidates and approve Resolution No. 5880 which will commit Arcadia's allocation of five (5) votes for that candidate. The WQA was established by the State Legislature to develop, finance and implement groundwater treatment programs in the San Gabriel Valley. The Authority is under the direction and leadership of a 5- member Board, with one member from each of the overlying municipal water districts, one from a city with water pumping rights and one from a city without water pumping rights. Bob Margett was elected to a seat on the Board of the WQA as the representative of cities with pumping rights and his subsequent election to the State Assembly necessitated his resignation from the Board. Following is a list of nominees: Mary Young, Arcadia Tom Adams, Monrovia Maria Avila, El Monte Larry Glenn, Glendora Lois Shade, Glendora f� LASER IMAGED Resolution No. 5880 WQA Election September 19, 1995 Page 2 The remaining term of the Board Member representing cities with pumping rights will expire on January 1, 1997. Each city has one vote for each 10,000 residents or majority thereof, as determined by the 1990 census data. Following is a list of cities with pumping rights and number of votes: mwel ..1 06 M417.1ine 1 Z 9 M1, on Arcadia 48,290 5 Alhambra 82,106 8 Azusa 41,333 4 Covina 43,207 4 El Monte 106,209 11 Glendora 47,828 5 Industry 631 1 Irwindale 1,060 1 Monrovia 35,761 4 Monterey Park 60,738 6 South Pasadena 23,936 2 Whittier 77,671 8 Total Votes 59 The WQA has requested that the City of Arcadia vote for one of the nominated candidates to fill the vacant seat on the WQA Board. The City of Arcadia has five (5) votes to cast and those votes may not be split among the candidates. In order to vote for a candidate, the City must select a candidate by majority vote and approve a resolution naming that candidate for the vacant seat. This resolution must be received by the WQA on or before 5:00 p.m. on October 16, 1995. 1. Conduct an election from the five nominated candidates for the vacant seat on the WQA Board representing cities with pumping rights. 2. Approve Resolution No. 5880 casting the City of Arcadia's five (5) votes for the selected candidate. Approved: William R. Kelly, City Manager C9 2-i 0.- 371 • Op 64614,47/ /4/-5 Ok ,o:" 7� q a �P08ATED MEMORAND V M OFFICE OF THE CITY MANAGER September 19, 1995 TO: Mayor and City Council FROM: William R. Kelly, City Manager By: Cindy Rowe, Community Relations Officer SUBJECT: Televising Adjourned and/or Special City Council Meetings BACKGROUND Pursuant to City Council direction, the following information has been prepared for your consideration. Traditionally, Adjourned City Council Meetings (Study Sessions) have been held in the City Council Chamber's Conference Room to provide an informal atmosphere, an opportunity for free-flowing discussion and the ability to view maps, site plans, charts, etc., in detail. Most often no action is taken. The sessions are used for briefings and general discussions. All meetings, other than Closed Sessions, are agendized and open to the public no matter where the meeting is held. Attached for your information is a list of meetings held between September 1994 and September 1995 to give you an idea of the number and scope. DISCUSSION Related to the issue of televising meetings is the cost issue concerning the actual costs to produce a "live" production. The current contract with Studio Spectrum requires 14 business days' written advance notice for televising a meeting, with a . minimum 5 hours payment at $75 per hour. This provides for a two-hour meeting time; the remaining time is pre-meeting graphic building and post-meeting follow-up. Obviously, in an emergency situation (Special City Council Meeting), advance notice is not possible. However, it might be possible to schedule Adjourned Meetings far enough in advance to meet the noticing provision of our contract. Another alternative might be to negotiate the notice time with Studio Spectrum as part of their contract renewal which should come before the City Council in October. Preliminary i�\ U P l,1 oti 7 ( , C° CI ' (6``"1 Televising City Council Meetings September 19, 1995 Page two discussions with Studio Spectrum indicate the notice time will be substantially less in the new contract and that in an emergency situation, they could assist us with 24- hours advance notice. The ability to televise live from the conference room is not currently possible. If the City Council wants to continue the informal Adjourned Meetings in the conference room, but have them shown on cable Channel 20, a three-man crew from Studio Spectrum with portable broadcast equipment could tape the meeting for later playback at a cost of approximately $2,000. (As a side note, this availability would apply to any City event we would like to have taped). To purchase a camera for the conference room which would be compatible with the existing equipment and allow live broadcast capabilities would cost in excess of $35,000, plus installation. Additional costs would also be incurred to upgrade the sound system to complement the video. A staff member could use our videocamera to tape meetings in the conference room, but the result would not be the quality production of our regular City Council Meetings. As you can see from the attached list, in the past year 14 Adjourned City Council Meetings were called for special discussion purposes. One of those was to interview applicants for Planning Commission and two meetings were held regarding the City Council vacancy. Of the remaining 11, action was taken twice. One Special City Council Meeting was called and action was taken at that meeting. FISCAL IMPACT As noted above, $375 per two-hour meeting would be the minimum cost involved in televising Adjourned and/or Special City Council Meetings. Any meeting which lasts more than two hours is an additional $75 per hour. Costs to videotape Adjourned Meetings in the conference room would depend on the frequency, and with portable studio equipment, would cost approximately $2,000 each. Indirect costs for staff time to tape meetings, coordinate taping arrangements with Studio Spectrum and/or program tape playback would result, but have not been determined at this time. No funding for additional City Council meeting televising has been budgeted. Televising City Council Meetings September 19, 1995 Page two RECOMMENDATION Staff will proceed as the City Council directs. Following are several options: 1 . Continue current policy of televising only Regular City Council meetings. 2. Televise Regular and Special City Council meetings and authorize staff to negotiate an emergency notice provision in the contract with Studio Spectrum. 3. Televise all meetings of the City Council, authorize staff to negotiate a shorter advance notice provision in the contract with Studio Spectrum, and authorize any increase in related expenditures to come from the General Fund. Attachment REGULAR, ADJOURNED AND SPECIAL CITY COUNCIL MEETINGS September 1994 - September 1995 9/6/94 Adjourned/Regular - 5:30 p.m. Closed Session on Labor Relations 9/9/94 Team Building at Community Center (all day) 9/14/94 Adjourned - Closed Session on Labor Relations 9/20/94 Regular 10/4/94 Regular 10/11/94 Adjourned - Downtown 4.5 hours - ACTION TAKEN 10/18/84 Regular 11/1/94 Adjourned/Regular - 6:00 p.m. Workers Compensation - NO ACTION 11/15/94 Adjourned/Regular - 6:00 p.m. Five-Year Plan - NO ACTION 12/6/94 Adjourned/Regular - 6:00 p.m. Closed Session on Labor Relations 12/8/94 Adjourned - Joint Meeting with School Board 3 hours - NO ACTION 12/20/94 Regular 1/3/95 Regular 1/17/95 Regular 2/7/95 Regular 2/14/95 Adjourned - 5:30 p.m. Master Plan - NO ACTION 2/21/95 Regular 3/7/95 Adjourned/Regular - 5:30 p.m. Closed Session 3/14/95 Adjourned - 5:30 p.m. Master Plan - NO ACTION 4/4/95 Regular 4/11/95 Adjourned - 5:30 p.m. Library - ACTION TAKEN 4/18/95 Regular 5/2/95 Regular 5/16/95 Regular - 6:30 p.m. Arcadia Beautiful Awards 5/23/95 Adjourned - 5:30 p.m. Budget - NO ACTION 6/1/95 Adjourned - 7:30 a.m. Antonovich Breakfast - NO ACTION 6/6/95 Adjourned/Regular - 6:00 p.m. Closed Session 6/14/95 Adjourned - 5:30 p.m. Council Vacancy Discussion - ACTION TAKEN 6/19/95 Adjourned - 6:30 p.m. Council Candidate Interviews 6/20/95 Adjourned/Regular - 5:30 p.m. Closed Session 7/11/95 Regular (postponed due to holiday) 7/18/95 Adjourned - 6:00 p.m. Planning Commission Interviews 7/19/95 Adjourned - 5:30 p.m. General Plan - NO ACTION 8/1/95 Regular 8/15/95 Regular 8/22/95 Special - 5:00 p.m. Downtown Emergency - ACTION TAKEN 9/5/95 Regular 9/15/95 Adjourned - All Day Team Building 9/19/95 Regular 9/26/95 Adjourned - 5:30 p.m. Cable Television - ACTION ANTICIPATED .44 • °"'°ILTf°" MEM RANDUM DEVELOPMENT SERVICES DEPARTMENT September 19, 1995 To: Mayor and City Council From: Rick Gomez, Deputy City Manager/ Development Services Director By: Mohammad R. Mostahkami Assi tant City engineer/ Engineering Division Prepared By: Tom A. Shahbazi, Associate Civil Engineer Subject: RECOMMENDATION TO APPROVE A REQUEST BY THE CALIFORNIA ARBORETUM FOUNDATION TO INSTALL TEMPORARY STREET BANNERS ON CITY-OWNED STREET LIGHT POLES ON MEDIANS SUMMARY The California Arboretum Foundation is requesting permission to install approximately twenty (W double sided temporary banners on City-owned street light poles on Huntington Drive (Fifth Avenue to Old Ranch Road) and Baldwin Avenue (Colorado Street to Hunti gton Drive) from September 25, 1995 to October 23, 1995 . Staff is recommending approval of this request and has attached the permit application package for City Council ' s consideration. BACKGROUND In accordance with City Ordinance No. 2004 which stipulates the City' s conditions of approval for the installation of temporary • special event signs/banners, the applicant is required to do the following: 1 . Submit permit application. 2 . Pay for all the fees and inspection charges associated with this permit. • 3 . Provide insurance and hold harmless protection to the City. 4 . Submit an installation and removal plan subject to approval by the Development Services Director. 5 . Provide any other information as deemed necessary by the Development Services Director consistent with the ne6d to review the request of the applicant. The Ordinance also requires that staff transmit for City Council ' s consideration the completed application with the necessary report and recommendation. i •ban�00 LASER IMAGED Mayor and City Council March 21 , 1995 Page 2 DISCUSSION The California Arboretum Foundation, in their letter dated September 8, 1995, (Exhibit "A" ) , has requested approval to display banners (Exhibit "B" ) on street light poles on Huntington Drive (Fifth Avenue to Old Ranch Road) and Baldwin Avenue (Colorado Street to Huntington Drive) on the median islands (Exhibit "C" ) . The California Arboretum Foundation would like to display the banners from September 25, 1995 to October 23 , 1995 for the purpose of publicizing the Los Angeles Garden Show which will be held at the Arboretum October 18 through 22 . The Development Services Department and the City Attorney have reviewed all of the required submittals and hereby transmit the complete permit application (Exhibit "D" ) for City Council ' s consideration. The installation and removal will be handled by the applicant. Portions of work is within Downtown 2000 project area, which will be coordinated with the City' s contractor. RECOMMENDATION Staff recommends that the City Council approve the California Arboretum Foundation' s request to install banners from September 25, 1995 to October 23 , 1995, and direct the Development Services Department to approve the Encroachment Permit (Exhibit "D" ) subject to compliance with the provisions in Ordinance No. 2004 . Altqdlq APPROVED: WILLIAM R. KELLY City Manager RG:TAS: jc Attachments Exhibit "A" : California Arboretum Foundation letter Exhibit "8" : Banner Design Exhibit "C" : Banner Location Map Exhibit "D" : Encroachment Permit Application o Arboretum Foun ation California THE ARBORS U M 301 NORTH BALDWIN AVENUE,ARCADIA,CALIFORNIA 91007-J697 OF LOS ANGELES COUNTY TELEPHONE 818) 447-8207 • FAX(318) 447-3763 September 8, 1995 Mr. William R. Kelly, City Manager City of Arcadia 240 West Huntington Drive Post Office Box 60021 Arcadia, California 91066-6021 Dear Mr. Kelly: On behalf of The Los Angeles Garden Show, produced by the California Arboretum Foundation, we want to express our appreciation to you for your support and assistance in making this event benefiting the California Arboretum Foundation a success . Enclosed is our application for the display of street banners for the Garden Show, along with the appropriate fee. We have requested from the Foundation's insurance company a Certificate of Insurance naming the City of Arcadia as additionally insured in the amount of $1 million. This Certificate will be received next week. Also attached is the proposed artwork for the banners, as wel as a diagram of the general location of the poles we request on Baldwin Avenue and along Huntington Drive. As you can note, we are requesting five poles on Baldwin Avenue south of Colorado Drive, two poles on Baldwin Avenue adjacent to the main entry of the Arboretum, two poles on Baldwin Avenue adjacent to the Gate 8 entry to Santa Anita Fashion Park/Track, and four poles on Baldwin Avenue north of Huntington Drive, three poles on Huntington Drive west of and in close proximity to the 210 Freeway and two poles on Huntington Drive east of Baldwin Ave ue and two poles on Huntington Drive west of Baldwin Avenue for total of 20 poles . The banners will be double sided, thus fa ing each direction, and will be two per pole, with the artwork divided on either side of the pole as indicated in the attached sketch. As required, Foley Advertising & Display 14660 Armin�ita Street, Van Nuys California 91402 will install and remove the banners . EXHIBIT "A" Mr. Kelly -2- September 8, 1995 If you have any questions regarding the enclosed information and application, please do not hesitate to call us at (818) 447-8207 . Again, many thanks for your assistance. Sincerely, /IJOAa4_,) udith Morse Executive Director enclosures f . . Cali ornia Arboretum Foundation THE ARBORETU M o 301 NORTH BALDWIN AVENUE,ARCADIA,CALIFORNIA 91007- 697 OF LOS ANGELES COUNTY TELEPHONE (818) 447-8207 • FAX(818) 447-3763 C-fiu) C.31 - Si / September 8, 1995 Ms . Linda Garcia City of Arcadia 240 West Huntington Drive Post Office Box 60021 Arcadia, California 91066-6021 Dear Linda: Thank you for your patience regarding the processing of our application for display of street banners for The Los Angeles Garden Show. Please find enclosed the appropriately completed application forms, map of requested pole location, artwork to be used on the banners , dates of installation and removal, name, address, anti phone number of company installing and removing the banner, and the $50 processing fee. The Certificate of Insurance naming .Lhe City as additionally insured in the amount of $1 million has been requested from the California Arboretum Foundation insurance company, and will be forwarded to you next week. If you have any questions regarding the enclosed materials pl-ase do not hesitate to call us at (818) 447-8207 .. Thank you for your assistance. Sincerely, Robert E. 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"*""'!" -...■lif III! •,•••11111; - ••" ,•!!!!•• :* • •,• !MI; - . • •:!!!: • ,,.•.. ••••111!;; "*",!,11!!,' .! i".!";!!!!!•! :iw!iiii I 11!!•.;1!I •• • .!::; • • . • * :" ..... :: . • . i• • • I II e1ol• ■ ■ '• ' •■•ii i iiti . : ;•:■■.: ■!:. ...:::.::! :::: ::::N:!::;.• • ' ".....•" ••• ••" '. •f.:...!..• :•:: .,;.„n* :;:.:',,:. • • .'1'..!.: •.:1•11 I 11!i' : • . . EXHIBIT "D" (/ JftJ Q - ✓ 7 U .5 $c - Ls 5/31z_ciTim /04,-;.5 • H �y r.*� • /INS. STAFF REPORT September 19, 1995 DEVELOPMENT SERVICES DEPARTMENT TO: Mayor and City Council FROM: Rick Gomez, Deputy City Manager/Development Services Directo S. By: Donna L. Butler, Community Development Administrator ASO SUBJECT: Consideration of Ordinance 2040, an Ordinance of the City Council adding a new Division 6 to Article 9, Chapter 2 Part 9 of the Arcadia Municipal Code to include procedures to adopt and amend specific plans SUMMARY The Planning Commission at its August 22, 1995 meeting voted 6 to 1 to recommend to the City Council approval of zoning text amendment 95-003 adding procedures to the Arcadia Municipal Code for adopting and amending specific plans and authorizing the City to prepare or cause to be prepared Specific Plans to implement the General Plan. The Development Services Department is recommending approval of the Specific Plan procedures set forth in the attached Ordinance 2040. DISCUSSION Specific Plans provide a planning tool which offer the opportunity to combine typical zoning standards with detailed site development standards and design guidelines along with other regulatory requirements into one document tailored to a particular development program and site. Specific plans are often used in the following situations: 1. Where unique results or treatments are desired such as in a downtown plan or in a sensitive hillside area. 2. Where there is a complicated mixture of development conditions such as new development, deteriorated structures, underutilized land, mixed uses, multiple ownership and vacant parcels. 3. Where it is essential to establish a comprehensive phasing plan, tying together the staging of development with public facilities and improvements. C.C. - T.A. 95-003 September 19, 1995 A(10)9 5 LASER Ia j1&e 's - • 4. Where it is cost effective to accompany a plan with a Master Environment Impact Report so that subsequent development projects would require no further environmental documentation, or only focused environmental reports for subsequent projects. Proposal And Analysis Staff is proposing to add Division 6 "Specific Plans" to Article IX (Division and Use of Land), Chapter 2 (Zoning Regulations), Part 9 (Variances, Modifications, Amendments, Zone Changes, Annexations, Architectural Design Review) to the Arcadia Municipal Code (see attached Ordinance 2040). The proposed ordinance includes the following: • Procedures whereby the City Council upon majority consensus, may initiate a Specific Plan or an application may be filed from a property owner(s) or his/her authorized agent(s). • Procedures for specific plans/amendments for unincorporated territory. • Applications shall be for a minimum size site of five (5) or more acres. The City Council based upon size, types of uses, environmental uses, economic issues or other factors may determine that a smaller site should be considered. • A preapplication review procedure with the Deputy City Manager/ Development Services Director and sets the information required for preliminary consultation. • Procedures for: (1) Planning Commission review and recommendation to the City Council and (2) City Council review and action. • • Required findings for approval of specific plans/amendments, including: • That the plan/amendment is consistent with the General Plan • That the plan/amendment will not adversely affect the public health, safety and welfare or result in an illogical land use pattern. • That the plan/amendment is a desirable planning tool to implement the provisions of the General Plan. • That the amendment will not create internal inconsistencies within the Specific Plan and is consistent with the purpose and intent of the Specific Plan it is amending. • In Unincorporated areas, the plan/amendment shall be consistent with the planning and prezoning designation provided for the Specific Plan C.C. - T.A. 95-003 • September 19, 1995 Page 2 area or alternatively functions as prezoning for the unincorporated territory. The ordinance requires that Specific Plans be adopted by ordinance and allows Specific Plans to be amended as often as deemed necessary by the City Council. Because the City currently does not have any regulations relating to specific plans, the City must rely on the Government Code regulations. The Government Code provides only minimum standards and findings for submittal and approval of specific plans. The attached ordinance is proposed to be applicable to any Specific Plan application filed and accepted as complete by the City of Arcadia on or after January 1, 1995. Making the ordinance retroactive provides the Planning Commission and City Council with explicit findings, adopted by the City, which must be made prior to approving a specific plan. Planning Commission Action The Planning Commission voted 6 to 1 to recommend approval of text amendment 95-003. The Commissioner voting in opposition thought the ordinance was redundant and he did not see a need for it. The other Commissioners thought this ordinance provided another planning tool that could be useful for future development of the City. ENVIRONMENTAL ANALYSIS Pursuant to the provisions of the California Environmental Quality Act, the Community Development Division has prepared an initial study for the proposed zoning text amendment. There is no substantial evidence in light of the whole record before the Lead Agency that the text amendment may have a significant effect on the environment. Said initial study did not disclose any substantial or potentially substantial adverse change in any of the physical conditions within the area affected by the text amendment including land, air, water, minerals, flora, fauna, ambient noise and objects of historical or aesthetic significance. Therefore, a Negative Declaration has been prepared for this project. FISCAL IMPACT In order to cover the cost of processing a Specific Plan, the Development Services Department is proposing that the fee for Specific Plans be based on time and material and that a minimum deposit of $1,500 be filed with the City at the time the application is submitted. A fee based on time and materials will guarantee that the City recovers all its cost in the processing of a Specific Plan application. C.C. - T.A. 95-003 September 19, 1995 Page 3 RECOMMEND-.TION The Development Services Department recommends the Specific Plan regulations as set forth in attached Ordinance 2040. FINDINGS AND MOTION Approval If the City Council intends to take action to approve this zoning text amendment, the Council should Ordinance 2040 as written or as amended by the City Council: An ordinance of the City Council of the City of Arcadia, California, amending the Arcadia Municipal Code by adding a new Division 6 to Artcle IX, Chapter 2, Part 9, to Include procedures to adopt and amend specific plans. Denial If the City Council intends to take action to deny this zoning text amendment, the Council need only to move for denial (no ordinance is necessary). Attachments: Specific Plan Ordinance 2040 August 22 Planning Commission Minutes APPROVED: titt14114 William R. Kelly, City Manager C.C. - T.A. 95-003 September 19, 1995 Page 4