HomeMy WebLinkAboutApril 2, 1996ANNOTATED AGENDA 0
A G E N D A
Arcadia City Council
and
Redevelopment Agency
Meeting _
April 2, 1996
Meeting 7:00 p.m.
ACTION
INVOCATION City Clerk .Tune Alford
PLEDGE OF ALLEGIANCE
ROLL CALL: Council Members Chang, Kuhn, Ulrich, Young and Lojeski All present
1. 'PRESENTATIONS
a. Presentation of Proclamation of Civitan Awareness Week.
b. Presentation of Proclamation for Earth Day.
C. Presentation of Arbor Day Highlights.
d. Presentation to Baldwin Stocker Essay Contest Winners.
2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING
AGENDAITEMS - REPORTS /ANNOUNCEMENTS /STATEMENTS
MOTION: Read all Ordinances and Resolutions by title only and waive Adopted 5 -0
reading in full.
3. PUBLIC HEARINGS
a. Appeal of the Planning Commission's denial of Modification Appeal denied 5 -0
MP 96 -004 to place a 2' -2" high decorative concrete balustrade on
portions of a 12' -0" high first floor flat roof along the side yard at
375 W. Naomi Avenue (by Anchie Lee, Appellant).
4. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO Gino xoncelli
ADDRESS THE CITY COUNCIL (NON= PUBLIC HEARING) - (FIVE Collene Doan
MINUTE TIME LIMIT PER PERSON) Drew Krynicki
6.
0
MATTERS FROM ELECTED OFFICIALS
City Council Reports / Announcements /Statements /Future Agenda Items
a. Report regarding City Clerk's compensation.
RECESS CITY COUNCIL
6. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ACTION
Adnnted Resolution
No. 5914, 4 -1
ACTION
ROLL CALL: Agency Members Chang, Kuhn, Ulrich, Young and Lojeski All present
a. Minutes of the March 19, 1996 regular meeting. Approved 5 -0
ADJOURN REDEVELOPMENT AGENCY to 7:00 p.m., April 16, 1996
RECONVENE CITY COUNCIL
7. CONSENT ITEMS
a. Minutes of the March 19, 1996 regular meeting. Approved 5 -0
b. Report and recommendation to approve waterline improvements Approved 5 -0
at Foothill Boulevard and First Avenue and authorize final payment of
$33,824.10 to be made to Valverde Construction Co., Inc. in
accordance with the contract documents. W. 0. 554
C. Report and recommendation to approve a one year extension of the Approved 5 -0
Arcadia Unified School District lease of certain National Guard Armory
Buildings located at 260 W. Huntington Drive.
d. Report and recommendation to adopt Resolution No. 5912. Adopted 5 -0
Resolution No. 59 12 - A resolution of the City Council of the City
of Arcadia, California supporting the Los Angeles County Park, Beach
and Recreation Act of 1996.
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a ACTION
e. Report and recommendation to adopt Resolution No. 5913. Adopted 5 -0
Resolution No. 5913 - A resolution of the City Council of the City of
Arcadia, California declaring the City's intention to vacate and abandon
portions of Peck Road; directing the City Clerk of the City Council to file
said map in her office showing said portion; setting a Public Hearing
thereon for May 21, 1996; and directing notice thereof to be posted and
published.
f. Report and recommendation to approve the purchase of radio Approved 5 -0
communications equipment from Motorola, Inc. in the amount of
$31,757 for the Fire Department.
g. Report and recommendation to approve the purchase of a 2 112 ton Approved 5 -0
truck with 1800 gallon truck mounted tank system from Peck Road Ford
in the amount of $54,653.38 for the Maintenance Services Department.
h. Report and recommendation to approve amended AFSCME Approved 5 -0
Letter of Agreement.
i. Report and recommendation to approve an additional $83,750 for Authorized city
preparation of the General Plan Update. Manager to pay bills
up through & until
8. CITY ATTORNEY May 5 & bring Council
a projection of cost;
to complete Gen.Plan,
a. Ordinance No. 2046 - ADOPTION - An Ordinance of the Adopted 5 -0
City Council of the City of Arcadia, California, amending Part 5 of
Chapter 2, Article IV, adding a subsection (A) to Section 1200 and
adding Sections 4251 and 4252 to the Arcadia Municipal Code regarding
citations issued to juveniles, daytime loitering by minors and related cost
recovery by the City.
b. Ordinance No. - 2047 - ADOPTION - An Ordinance of the Adopted 5 -0
City Council of the City of Arcadia, California amending Section 1200
of the Arcadia Municipal Code regarding penalty provisions by
adding infractions as an alternative and increasing the misdemeanor
penalty.
C. Ordinance No. 2048 - ADOPTION - An Ordinance of the Adopted 5 -0
City Council of the City of Arcadia, California amending Section 8020.2
of the Arcadia Municipal Code to designate the Inspection Services
Manager as City Building Official and authorizing further designations by
resolution.
3
ACTION
d. Ordinance No. 2049 - INTRODUCTION - An Ordinance of the City Introduced 4 -0
Council of the City of Arcadia, California, adding a new division to the Kuhn abstained
zoning ordinance establishing specific regulations for a CBD (Central
Business District) zone (Text Amendment 96 -001).
e. Ordinance No. 2050 - INTRODUCTION - An Ordinance of the City Introduced 4 -0
Council of the City of Arcadia, California, rezoning the property located Kuhn abstained
at the northwest corner of Huntington Drive and Second Avenue from
M -1 & D (Planned Industrial District with a Design Overlay) to C -2 (General
Commercial).
f. Ordinance No. 2051 - INTRODUCTION - An Ordinance of the City Introduced 4 -0
of Arcadia, California, rezoning the property in the "Downtown" area to Kuhn abstained
CBD, CBD H4 and CBD H8 (Commercial Business District with a high
four and eight story high rise overlay).
ADJOURN to 7:00 p.m., April 16, 1996 To Closed Session at 10:27 p.m. and
Adjournment at 11:30 p.m.
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STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
Date: April 2, 1996
To: Mayor and City Council
From: Pat Malloy, Director of Maintenance Servic6s
James S. Dale, Administrative Services Director A P,
Prepared by: Kaye Fuentes, Purchasing Officer
Re: Report and recommendation for the purchase of a 2 1/2 ton truck with 1800
gallon truck mounted tank system for the Maintenance Services Department
SUMMARY
Staff recommends that the City Council authorize the purchase of a 2 1/2 ton truck with
1800 gallon truck mounted tank system from Peck Road Ford in the amount of $54,653.38
from the Equipment fund.
DISCUSSION:
The Notice to Bidders 9596 -9 for the purchase of a 2 1/2 ton truck with 1800 gallon truck
mounted tank system was mailed to twenty -two vendors. The Bid Notice appeared in the
Pasadena Star News on February 14, 1996. There were three responses that were
publicly opened on February 29, 1996.
This new vehicle will replace a 1964 2 1/2 ton truck with tank system. Mileage as of
February 1996 was 159,753. The current unit will be traded -in.
Bid Recap including sales tax less trade -in allowance
Peck Road Ford, Whittier $54,653.38
Reynolds Buick, West Covina $56,925.60
Gunderson Chevrolet, El Monte $58,284.20
FISCAL IMPACT
Funds for the purchase of the 2 1/2 ton truck with 1800 gallon truck mounted tank system
were budgeted in fiscal year 1995 -96 in the Equipment fund in the amount of $85,000.
LAS`R IMAGED
Mayor and City Council
April 2, 1996
Page 2
RECOMMENDATION
It is recommended by staff that the City Council authorize the purchase of a 2 1/2 ton truck
with 1800 gallon truck' mounted tank system from Peck Road Ford in the amount of
$54,653.38 and authorize the City Manager to execute said contract in a form approved by
the City Attorney.
Approved b
APP Y
William R. Kelly, City Manager
x�
. *400, *00 M�Houm
AFRO Frd APR 1 6 1996
� �i'b,Y.Of ARCADIA
OF
NOTICE TO BIDDERS
PURCHASE OF 2 1/2 TON 1800 GALLON TRUCK MOUNTED TANK SYSTEM
BID 19596 -9
NOTICE IS HEREBY GIVEN that the City of Arcadia, California will
receive bids for the purchase of one 2 1/2 TON 1800 GALLON TRUCK
MOUNTED TANK SYSTEM as specified in accordance with the contract
documents. Bids will be accepted in the Purchasing Office, City
Hall, 240 W. Huntington Drive, up to the hour of 2 P.M., February
29, 1996, at which time and place they will be publicly opened.
All bids must be on forms furnished by the City, sealed and clearly
marked, 112 1/2 TON TRUCK MOUNTED TANK SYSTEM, Bid 9596 -9, to be
opened at 2:00 P.M., February 29, 1996."
Copies of the bid forms and specification documents may be obtained
in the Purchasing Office, City Hall, 240 W. Huntington Drive,
Arcadia, California. Said specifications, bid forms and contract
documents are hereby referred to and incorporated herein and made
a part hereof by reference and all bids must strictly comply
therewith.
The City reserves the right to accept any bid in whole or in part,
or to reject any or all bids and to waive any informalities or
irregularities in the bids or in the bidding process, and all bids
binding for a period of forty -five (45) days after the bid opening
and may be retained by the City for examination and comparison, as
specified in the contract documents.
CITY OF ARCADIA
Ka a Fuentes
Purchasing Officer
DATED: February 7, 1996
PUBLISH: February 14, 1996
1
CITY OF ARCADIA
I. SPECIAL PROVISIONS
M
1. Bids must be on forms furnished by the City. Do not
remove the specifications or any of the pages herein but
submit as a complete packet.
2. The bid price shall include and show all taxes as are
applicable under the laws of the State of California and the
County of Los Angeles relating to "Sales Taxes" and "Use
Taxes ": and shall be for delivery f.o.b. Service Center, 11800
Goldring Road, Arcadia, California 91006.
3. Payment shall be made by the City of Arcadia within 30
days following delivery of the new equipment, inspection for
compliance to the specifications and acceptance by the City.
Invoices shall be submitted in duplicate.
4. All bids shall be submitted on new, current models, and
shall include all equipment not herein specified but furnished
by the manufacturer as standard equipment.
5. The successful bidder agrees to deliver to the City of
Arcadia all parts, books, guarantees and warranties for the
equipment at the time of delivery.
6. The award of the contract, if it is to be awarded, will be
to the lowest responsible bidder whose bid complies most
closely to the requirements described. The award, if made
will be within forty -five (45) days after the opening of the
bids.
7. The execution, in the form contained in the contract
documents, shall be executed by the successful bidder in a
manner approvable by the Arcadia City Attorney and returned to
the City Attorney for approval and execution of the contract
by the City.
8. A corporation to which an award is made must furnish
evidence of its corporate existence that the officer signing
the contractor is duly authorized to do so, along with the
contract executed by the corporation.
9. The City will register the vehicle. All documents of
registration shall be given to Joe Irlanda, Finance
Department, (818) 574 -5431. Include the "Application for
Registration of New Vehicle" with your invoice. Provide
weight Certificate for any commercial vehicle weighing more
than 5,000 pounds.
2
SPECIFICATIONS
2 1/2 TON 1800 GALLON TRUCK MOUNTED TANK SYSTEM WITH FIBERGLASS
TILT HOOD /DUAL STEERING
BID 9596 -9
One 2 1/2 ton 1800 gallon truck mounted tank system for the
Maintenance Services Department) 9417-
1. GVW 33,000 pounds minimum
2. Wheelbase shall be (SEO) 157" wheelbase 84" CA, 170" CE J6 y60
3. Dual Power Steering -Right & Left
4. Transmission: Automatic, Allison Model M.T. 653, 5 speed or
equal with Cooler (Hayden)
5. Engine: 7.8 L minimum 474 cu. in. diesel 270 gross H. P.
Turbo external water separator and fuel filter
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6. Tires: 6 - 11R22.5 (12 ply) front and rear radials /V1
7. Front Axle 11,000 pounds minimum with stabilizer bar 4..G���
8. Rear axle 19,000 pounds minimum. Rear end gear raatio suitable
for highway. •��' ��- of /_ /,/ 5 4 ,33` l lZ a4
9. Front springs 11,000 pounds minimum j- �•e -�--C>
10. Rear springs 19,000 pounds minimum 61Zi
11. Recirculating heater and defroster, and factory air�"�
conditioning system
12. Heavy duty cooling system � U'c�
13. Approved California emissions system
14. Full flow oil filter and dry air cleaner
15. Truck to meet all OSHA requirements
16. Wheels: 22.5 x 7.50 -10 bud and stud; furnish spare wheel., no
spare tire a� sx '?" 7 -5 /a -�,�- ..-,�e!L�
17. Battery: 12 -volt. 71 amp, 535 CCA minimum
18. Alternator minimum 95 amps%
19. Furnish oil gauge, temperature gauge, fuel gauge, hourmeter,�
and ammeter
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20. Rear view mirror 6" x 16" head "Grote" No. 16041 or equal
21. Bench Seat -Full Width Qvl�
22. Seat Belts for three (3) occupants
23. Cigarette Lighter
24. Include all clearance lights, reflectors, mud guards,
conforming to California Vehicle Code. Also back -up alarms
25. Cab with two - speed, dual electric windshield wipers, dome t'./_
light, two sun visors. Cab shall be streamlined, fully
enclosed, with full width front seat.
26. Brakes: 4- Wheel, air - operated Westinghouse with Maxi pac or
equal. Two reserve tanks 1.100 cu. in. minimum. Air
compression minimum 12.50 CFM capacity, engine lubricated and
water cooled gear driven.
27. Furnish emergency parking brake. t/
28. AM /FM Radio (factory) ,�6�
29. Gas tank - Two (2) 35 gallon dual fuel step tanks with lockingyll-
caps.
30. 2 amber rotating lights, Force 4 1 on cab roof /1 on cab shield
31. Engine equipment: Aluminized steel left hand mounted inside
frame rail.
32. Federal legal light and flaps
33. Back up alarm 0�_ ,
34. Color to be white
Truck must be equipped with low- pressure indicator and buzzer, set C
to operator at 60 lbs. pressure and shall be equipped with spring
operated safety brakes on rear axle to meet legal Calif orni
requirements.
Color: Standard White
WARRANTY
Truck - one(1) year standard factory warranty shall be provided and
become effective from the date that the purchased equipment is
placed into service.
Body - one (1) year warranty including labor and material shall be
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provided from the date the purchased equipment is placed into
service.
TRADE IN Trade in is Unit 183 -1 1964 GMC 2 1/2 ton truck with
mounted water system. Trade -in is available for evaluation Monday
through Thursday from 3:45 to 4:15 pm
If you have any questions regarding the specifications of this bid
or trade -in, please contact Ron Carle of the Maintenance Services
Department. He can be reached between 7:00 AM -3:30 PM at (818)
821 -4316.
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MINIMUM S ECIFICATIONS FOR A 1800 GALLON CAPACITY
TRUCK MOUNTED TANK SYSTEM
BID 9495 -9
GENERAL: The intent of this specification is to describe a
truck mounted water distributor tank system
complete with water pump, control valves,
discharge equipment and various related
accessories.
CAPACITY:, Approximately 1800 U.S. Gallons.
DIMENSIONS: Approximately: 80" oaw x 120" oal x 55" oah.
TANK: The tank shall be a dual radius, flat sided oval
design constructed of minimum, 3/1611, mild steel
plate. The tank bulkheads shall be FLANGED 1 1/2"
minimum around entire circumference of bulkhead.
The tank bulkheads shall be welded 100% on the
interior and exterior of tank. No Exceptions.
Precision flow control baffling shall be used to
control surge of material in tank and include one
(1) transverse baffle, welded 100 in position.
Tack welding or angle iron fastener brackets to
position transverse baffle is not acceptable.. All
baffles shall be designed to prevent puddling and
allow entire tank access for inspection without
compromising precision flow control. The tank
shall include a 2" schedule 40 pipe stiffener
installed between tank bulkheads. Stiffener
plates shall be installed wherever and whenever
attachments are made or tank or baffles are
pierced.
DRAINS AND Shall have a box type sump with anti -swirl baffle.
SUMP: Drain shall be 4" N.P.T. with plug.
MANHOLE: A 20" manhole hinged and lockable, shall be
provided and installed in the middle of tank top
and shall be visible from cab through rear view
mirror.
LADDER: A manhole access ladder shall be provided and
mounted to rear of tank. The minimum width of
ladder shall be 16" and the minimum distance
between steps shall be 12 ". The steps provided
shall be constructed of no slip material, and
shall be CAL -OSHA approved.
WALKWAY: A steel, permanent non skid walkway shall be
provided on tank top between access ladder and
6
manhole opening.
approved.
The walkway shall be CAL -OSHA
FILL LINE: A 2 1/2" hydrant fill pipe anti - siphon fill shall
be provided and installed at rear of tank, with
continuous run to manhole. The hydrant fill pipe
shall also provide a safety handrail. A legal air
gap is required. The intake of the hydrant fill
pipe shall be directed to curbside of vehicle and
shall include 2 112" Male N.P.T. threads. Fill
line must be provided in a manner to utilize a
City issued flow meter.
DRAIN: A 1" plug valve (I /4 turn open) shall be located
at the lowest point of the inlet line for draining
filler line. Valve control shall be easily
operable by truck operator without kneeling or
bending to reach valve.
TANK The tank assembly shall be mounted to a "Z" frame
SUBFRAME: subframe assembly. The "Z" frame assembly shall
be constructed of 1/4" mild steel plate and shall
be positioned to mount tank to the top of the
truck frame rails. A minimum of three (3) 3/16"
mild steel cross members shall be installed
between Z" frame subframe rails. A double plate
shall be installed between subframe and tank.
OUTRIGGERS: Outriggers constructed of 3/16" mild steel shall
be provided and installed at each end of tank.
Outriggers must be flanged and welded 100% in
position. NO EXCEPTIONS.
TANK
MOUNTING The subframe assembly shall be mounted to the
truck frame in a manner which allows flexibility
right /left and up /down when truck frame twists and
torque's while under way. Rubber body cushions
shall be utilized between truck frame and
subframe.
WATERPUMP: Shall be straight centrifugal, shall provide
approximately 750 GPM at 2400 RPMS. Shall be
P.T.O. driven and must include the following
features: Mechanical shaft seal, removable suction
head, impeller fastened to shaft with key and nut,
stress proof shaft, balanced impeller and solid
mounting bracket.. REF: Klein P/N31028071 or
equal.
P.T.O.: Shall be "Hot Shift" type and be matched to engine
and pump speed requirements. Use heavy duty 1310
Series Drive line required.
7
WATERING ARM: A watering arm shall be provided and installed on
right side of vehicle between tank and cab. The
arm shall have a 211 discharge and be plumbed into
water pressure piping. The discharge of water
shall be controlled from the cab. The arm shall
be designed to be rotated from a position
perpendicular to the ground to a position
slightly below the horizon. The arm shall be
infinitely adjustable between these two points of
reference and be totally controlled with from cab
mounted single point control. The length of the
arm shall be at the cities request.
HOSE REEL: A right side of vehicle mounted manual rewind hose
reel shall be provided and include 50' of 1 1/2"
smooth bore rubber hose and straight stream
nozzle. Shall be plumbed into pressure piping and
include 1/4" turn ball valve and scabbord.
CONTROL PANEL: A control panel shall be provided and installed in
cab. The control panel shall include switches for
discharging systems. The control panel shall be
located in a manner so the operator can
conveniently and safely reach and operate the
controls from either side of cab. The control
panel shall in no way interfere with the
operations of any equipment on the truck. The
control panel shall be permanently marked with non
glare labels as to their function.
VIIEN 4:4
Shall be 311, in line, globe type valves. Valve
shall be closed with the presence of air pressure
and the valve shall be open in the absence of air
pressure and the presence of line pressure. A
compression spring shall keep valve closed with
maximum head pressure and no line pressure in the
event air pressure is lost.
Non corrosive valve seats and valve heads ensure a
drip tight seal. Valves shall be re- buildable
without removing the valve from the piping.
Valves shall be designed to prevent water from
entering the air line in the event of a ruptured
diaphragm and shall exhaust air at the valve when
the valve is opened to ensure quick efficient
valve operation. REF: Klein P/N 39007130 or
equal.
8
A 2 1/2" gravity flow outlet provided with a 2
1/2" 1/4' turn ball valve shall be provided at
rear tank area and be designed to gravity flow
water to Fire Dept. vehicles. Discharge thread to
be determined by City.
TOOL BOXES: A frame mounted tool box shall be provided and
installed and include bottom hinge, T- handle and
lock and be weather resistant.
Shall be provided and installed at rear of
vehicle. Shall be full
width and include light sockets.
FENDERS: Shall be provided and installed over the rear
wheels. Mud flaps shall be included.
LIGHTS: All lighting shall comply with the mounting and
orientation instruction of the Federal Motor
Vehicle Safety Standards (FMVSS) as last revised.
Fill ti
All oil hydraulic, air tubing, and electrical
wiring shall be located in protected positions
properly clipped to the frame or body structure.
Protective looms, grommets, or connectors shall be
furnished at each point where they pass through
structural members. All components shall be
properly mounted and protected against damage due
to vehicle operation over rough terrain.
The tanks shall be vented properly. AlI piping
where possible shall be kept within the tank frame
and shall be of proper size to insure hydraulic
efficiency. All piping to and from the tank shall
have couplings to absorb shock and stress. A
drain valve shall be provided at the lowest point
of the piping. Junction blocks shall be provided
where practical, to facilitate servicing and
trouble - shooting of air and water system
components.
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The entire tank and components shall be properly
shot blasted and sharp edges ground to a 1/16" to
1/8" radium minimum. Exterior of distributor is
to be prepped and primed and painted with low VOC
Acrylic Urethane system, one color of customer
choice - white.
The interior of tank shall be prepped and coated
with a two (2) part,.non -toxic epoxy protective
coating to resist corrosion. Preparation shall be
in compliance with manufactures recommendation.
Coating shall be applied to manufactures
.,recommendation.
INSPECTION AND
TEST PROCEDURES:
Prior to delivery, the completed apparatus with
all component equipment shall be given such
inspection and tests as may be necessary to
determine conformance with the requirements of
specifications required. The tank components
furnished hereunder shall be fully services prior
to delivery to the purchaser. The servicing shall
include checking and tightening all bolts, nuts,,
screws, and touching up the paint surface where
damaged by the tightening operations. Tuning and
adjusting the components to the highest efficiency
obtainable. Thoroughly lubricating with suitable
oil and packing all bearings, bushings which
require grease.
SERVICE DATA: The following service data shall be furnished for
the vehicle upon delivery to the buyer: Two
complete sets of operator's manuals, service
manual and parts manuals.
Instruction plates shall be provided on all
pumping controls, valves and instruments. Such
operating controls whose functions are not obvious
shall be provided with suitable stamped or etched
instruction plates, designating functions and
operations.
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1%40 *4000
CITY OF ARCADIA
BID PROPOSAL FORM
2 1/2 TON 1800 GALLON TRUCK MOUNTED TANK SYSTEM
BID 9596 -9
BID PROPOSAL: I, the undersigned, hereby propose to furnish in
Sq,fordance with the specifications for Bid 9596 -9.
/model of truck
M nufactu er /model of tank system
Sales tax 8.25%
Less trade -in Unit 183 -1,
1964 2 1/2 ton tank system
$ �
$ y!CA 03 2�
$ ADD. Dc�
Gra t
_ �t ,'> S G1�1`13 •:S
Warranty miles/ years
List exceptions to
Estimated delivery date: �
BID BY:
PECK ROAD FORD - TRUCK SALES, INC.
2450 KE
Company Name , CA 90601
Address
RUN
l!Authori
j
Phone Number
Federal Tax Id Number:
Fax Number
Sole Owner Partnership Corporatio
State of Incorporation _4�7
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Name'Printed
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CITY OF ARCADIA
CONTRACT
BID # 9596 -9
THIS CONTRACT, made and executed this third day of April
1996, by and between the City of Arcadia, California, hereinafter
referred to a "City ", and Peck Road Ford hereinafter referred to
a "Contractor" and "Bidder ":
WITNESSETH: City and Contractor do mutually agree as
follows: ,
1. The Notice Inviting Bids, Bid, Specifications and all
amendments thereof, when approved by the parties hereto, copies
of which are attached hereto, are hereby incorporated in and made
a part of this Contract by reference, as though fully set forth
herein, and all of the foregoing shall constitute the Contract
documents.
2. Contractor agrees to sell and deliver to City one 2 1/2
ton 1800 gallon truck mounted tank system within the time
specified in its bid in strict conformance with the contract
documents.
3. City agrees to pay contractor the amount specified in the
Contract documents and in the manner specified therein.
4. Time is of the essence for this Contract. If Contractor
should fail to make delivery as specified in paragraph 2 above,
City may give 30 days' written notice to Contractor to make said
delivery, and if Contractor fails to do so, Contractor shall be
liable to City for damages incurred by such failure, including,
but not limited, to, the price differential in purchasing and
securing delivery of the 2 1/2 ton 1800 gallon truck mounted tank
system in conformance with the Contract documents on the open
market from another vendor, with or without advertised
competitive bidding.
5. Contractor agrees that City is not obligated to make
payment until documents of title, with necessary endorsements in
full compliance with the Vehicle Code are delivered to City,
which delivery date shall be the same as that set forth in
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paragraph 2 of this Contract.
6. In addition to other warranties and guarantees,
Contractor warrants that the 2 1/2 ton 1800 gallon truck mounted
tank system as described in the Specifications, will be of
merchantable quality and will be fit for the purposes set forth
in the Specifications and other ordinary purposes for which it is
used.
7. The risk of loss is on and title shall remain in the
Contractor until written acceptance of the 2 1/2 ton 1800 gallon
truck mounted tank system by the Director of Maintenance
Services. Contractor shall obtain adequate liability, collision
and property damage insurance to cover the 2 1/2 ton 1800 gallon
truck mounted tank system and all operators thereof at no cost to
the City. Such insurance shall remain in effect until written
acceptance of the 2 1/2 ton 1800 gallon truck mounted tank system
by the Director of Maintenance Services.
8. Contractor agrees that in the performance of this
Contract, Contractor is an independent Contractor, not an
employee, agent or officer of the City.
9. This Contract shall be interpreted, construed and given
effect in all respects according to the laws of the State of
California.
10. Contractor shall not assign this Contract, or any part
thereof, or any monies due or to become due thereunder without
prior written consent of City.
11. Contractor shall indemnify and save harmless the City,
and its officers and employees, from and against any and all
claims, demands, suits, loss, damage, injury and liability,
including costs and expenses incurred in connection therewith,
however caused, resulting from, arising out of, or in any way
connected with the performance of the contract, including
delivery and unloading of the supplies and equipment.
12. Contractor shall hold the City, its officer, agents, and
employees, harmless from liability of any nature or kind,
including costs and expenses, for infringement or use of any
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copyrighted or uncopyrighted composition, secret process,
patented or unpatented invention, article or appliance furnished
or used in connection with the Contract.
13. Contractor warrants that no gratuities (in the form of
entertainment, gifts, or otherwise) were offered or given by the
Contractor, or any agent or representative of the Contractor, to
any officer or employee of the City with a view toward securing
the Contract or securing favorable treatment with respect to any
determinations concerning the performance of the Contract. For
breach or violation of this warranty, the City shall have the
right to terminate the contract, either in whole or in part, and
any loss or damage sustained by the City in procuring on the open
market any items which the vendor agreed to supply shall be borne
and paid for by the Contractor. The rights and remedies of the
City provided in this clause shall not be exclusive and are in
addition to any other rights and remedies provided by law or
under the Contract.
14. Rights and remedies or City for default:
(a) In the event any item furnished by the Contractor
in the performance of the Contract should fail to conform to the
specifications therefor, the City may reject the same and it
shall thereupon become the duty of the Contractor to reclaim and
remove the same forthwith, without expense to the City and
immediately to replace all such rejected items with others
confirming to such specifications; provided that should the
Contractor fail, neglect or refuse so to do, the City shall
thereupon -ave the right to purchase in the open market, in lieu
thereof, a corresponding item and to deduct from any monies due
or that may thereafter become due to the Contractor and
difference between the price named in the Contract documents and
the actual cost thereof to the City.
(b) In the event of the cancellation of the Contract,
either in whole or in part, by reason of the default or breach
thereof by the Contractor, any loss or damage sustained by the
City in procuring any items which the Contractor therein agreed
14
en
to supply shall be borne and paid for by the Contractor.
(c) The rights and remedies of the City provided above
shall not be exclusive and are in addition to any other rights
and remedies provided by law or under the contract.
15. Subject to the provisions of this Contract, all terms,
covenants, conditions and provisions hereof shall inure and to
and shall bind each of the parties hereto and each of their
respective heirs, executors, administrators, successors and
assigns.
16. EQUAL OPPORTUNITY: During the performance of this
Contract the Contractor /vendor will not discriminate against any
employee or applicant for employment because of race, color,
religion, sex or national origin.
CIVIL RIGHTS ACT OF 1964: Under Title VI of the Civil Rights Act
of 1964, no person shall on the grounds of race, color or
national origin, be executed from participation in, be denied the
benefits of, or be subjected to discrimination under any program
or activity receiving federal financial assistance.
17. MINORITY: Minority vendor /contractors are encouraged
to bid. Please check if you are one the of following:
Black
Hispanic
Asian and Pacific Islander
American Indian or Alaskan Native
Woman Owned Business
15
en
IN WITNESS WHEREOF, the parties have caused this contract to be
executed the day and year first above written.
ATTEST: CITY OF ARCADIA
City Clerk
APPROVED AS TO FORM:
MI /�
t 4-
City Attorney
ym .,•
CONTRACTOR
PECK ROAD FORD -TRUCK SALF-S,
2450 KELLA AVE
_V WHi1TtE , CA 90601
by
Title
Affix corporate seal (if applies)
16
NOTICE TO BIDDERS
PURCHASE OF 2 1/2 TON 1800 GALLON TRUCK MOUNTED TANK SYSTEM
BID #9596 -9
NOTICE IS HEREBY GIVEN that the City of Arcadia, California will
receive bids for the purchase of one 2 1/2 TON 1800 GALLON TRUCK
MOUNTED TANK SYSTEM as specified in accordance with the contract
documents. Bids will be accepted in the Purchasing Office, City
Hall, 240 W. Huntington Drive, up to the hour of 2 P.M., February
29, 1996, at which time and place they will be publicly opened.
All bids must be on forms furnished by the City, sealed and clearly
marked, 112 1/2 TON TRUCK MOUNTED TANK SYSTEM, Bid 9596 -9, to be
opened at 2:00 P.M., February 29, 1996."
Copies of the bid forms and specification documents may be obtained
in the Purchasing Office, City Hall, 240 W. Huntington Drive,
Arcadia, California. Said specifications, bid forms and contract
documents are hereby referred to and incorporated herein and made
a part hereof by reference and all bids must strictly comply
therewith.
The City reserves the right to accept any bid in whole or in part,
or to reject any or all bids and to waive any informalities or
irregularities in the bids or in the bidding process, and all bids
binding for a period of forty -five (45) days after the bid opening
and may be retained by the City for examination and comparison, as
specified in the contract documents.
CITY OF ARCADIA
LP/J�t
Kaye Fuentes
Purchasing Officer
DATED: February 13, 1996
PUBLISH: February 14, 1996
b7yv —io
STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
DATE: April 2, 1996
TO: Mayor and City Council
FROM: i` -Pete Kinnahan, Economic Development Administrator
SUBJECT: REPORT AND RECOMMENDATION FOR EXTENSION OF
ARCADIA UNIFIED SCHOOL DISTRICT LEASE OF CERTAIN
NATIONAL GUARD ARMORY BUILDINGS
SUMMARY
Arcadia Unified School District (ASUD) has requested a 1 -year extension of their current lease
of certain National Guard Armory buildings (to September 30, 1997). The School District will
double the lease payment from $.04 /sq. ft. per month to $.08 /sq. ft. per month ($755.20 to
$1,510.40). Staff is recommending approval of the lease
DESCRIPTION
On January 4, 1994, the City Council approved a lease of the main Armory building, the
adjacent Butler building, and the adjoining parking area to the School District. AUSD needed
the indoor locked facility to store equipment, furniture, supplies and materials during their multi -
school rehabilitation program. The lease was for 2.7 years, expiring September 30, 1996, for a
lease rate of $.04 /sq. ft.
Dr. Terence Towner, Superintendent of Schools has requested a one -year extension of the
lease because their work is not yet completed (Aft. 1). AUSD is willing to double their previous
rent to $.08 /sq. ft., or $755.20 per month to $1,510.40 per month.
City departments have no need for the facility during this period.
The Redevelopment Agency's exclusive broker, Dave Powell of Hayes and Company advises
that a lease rate of $.08 to $.10 is acceptable for this facility given its location, building
limitations, the market, and the short term of the lease.
All other terms of the lease will remain the same.
FISCAL IMPACT
Increased City revenue of $9,064.40 per year.
Staff Report
Page Two
April 2, 1996
RECOMMENDATION
That the City Council approve Amendment No. One to the Lease Agreement dated January 4,
1994, between the Arcadia Unified School District and City of Arcadia, extending the term of
the lease for one year.
Approved: •
William R. Kelly, City Manager
Go-wnwq saved
r MeM
hMelwl D. lbmA
Arcadia Unified School Distric Ja.� R. aw
234 Campus Drive - Arcadia, Cakfomia 91007 • (818) 447 -9223 • Fax (818) 821 -8647 To-m= M. Tow w. Ed.D.
January 12, 1996
L �YeO
CITY Of ac►i• �:,
JAN 1 7 1999
Mr. William Kelly CITY MANAGER
Arcadia City Manager
240 West Huntington Drive
Arcadia, CA 91007
Dear Bill,
The Arcadia Unified School District is requesting a one -year extension of its lease
with the City of Arcadia for the use of the Armory. Our current agreement is
scheduled to terminate in September, 1996. We would like to extend that date to
September, 1997.
This request is caused by the additional time required to complete the renovation of
Arcadia High School. We anticipated that we would be further along in our
construction by now, but delays with the Office of the State Architect and conflicts in
timing with school program schedules means we will not be finished until the fall of.
1997. The magnitude of need for storage space for materials being removed from the
high school during construction make the Armory a critical factor in the renovation
process.
Please advise us as to what steps you feel we need to take to proceed with this
extension. We realize our request begs the patience of the City, but our need is of
great concern and the provision of the Armory for the past two and one -half years
has been an inestimable benefit.
Sincerely,
4-o"
Tent' Towner
Superintendent
rmp
Our Carim Makes The Dfffw Iwe
RECEIVED
JAN ' '
Dwelopmni s.rricn
t mmmic Devwopmnt Dim m
•
Arcadia Unifl(-'( School District
Office of the Assistant Superintendent, Business Services
10, 234 Campus Drive, Arcadia, California 91007
Telephone: (818) 821 -6631 ... Fax: (818) 574 -3802
March 28, 1996
Mr. William Kelly
City of Arcadia
240 West Huntington Drive
Arcadia, CA 91007
Re: City of Arcadia Armory Lease
Dear Bill:
This letter is a follow up to the letter the District sent you on January 12, 1996, at which time we requested
that the City consider extending the armory lease to the school district for a period of one year (October 1,
1996 through September 30, 1997).
As indicated previously, the reason for our request is that the process to modernize our school sites was
delayed by the State and we do not anticipate completing Arcadia High School until August 1997.
Consequently, we are faced with the need for storage space until that time.
As such, we request that the City of Arcadia consider extending our present lease at the rate of eight cents
per square foot ($.08), or approximately, $1,504 /month, for the additional twelve -month period.
The District is prepared to move forward at this time to sign an extension to our present agreement inasmuch
as it is important that we address our storage needs prior to beginning the modernization of Arcadia High
School which is scheduled to proceed in June 1996.
Thank you for your consideration of this request. If you have any questions or we can provide further
information, please do not hesitate to call me at (818) 821 -6631.
Sincerely,
C. Earl Davis
Assistant Superintendent
Business Services
CED:ja
07110 -Z
.0"
1 Memorandum
a�
Date: April 2, 1996
TO: Mayor and City Council
FROM: Recreation and Parks Commission
By: Jerome J. Collins, Director of Recreation
SUBJECT: Recommendation to Adopt Resolution No. 5912 Supporting the
Los Angeles County Park, Beach and Recreation Act of 1996
giy iuMWA
A county -wide park measure is being proposed for the November, 1996 Los Angeles
county ballot. Modeled after the successful Proposition A in 1992, which received 64%
voter approval, this measure would generate additional acquisition and capital
improvement funds for qualified regional and neighborhood parks, recreation and cultural
facilities, at -risk youth projects and beaches throughout the county. The measure would
also provide on -going operations and maintenance funds on an annual basis for these
facilities. At the March 13, 1996 meeting of the Recreation and Parks Commission after
receiving information concerning the measure (see attached) it was unanimously agreed
to recommend to the City Council the adoption of Resolution No. 5912 supporting the
Los Angeles County Park, Beach and Recreation Act of 1996.
� . - IIi1 I
In November 1992 the voters of Los Angeles County approved Proposition A. Under the
formula outlined in Proposition A the City of Arcadia received per capita grants totaling
$522,083. A portion of the funds were used to light the baseball field at Arcadia High
School. The remainder of the funds have been encumbered to renovate and provide ADA
accessibility to various parks in the city.
DISCUSSION
In order for the measure to move forward the Los Angeles County Board of Supervisors
must first place the Recreation Act on the November 1996 Ballot. If the voters approve
the bond, funds could be available for projects by July 1997. The 1996 Act would
provide $245,000 in per capita funds to the City of Arcadia. The funds would be used to
upgrade parks and playfields throughout the Community. The measure also allows the
City to apply for specific projects. Examples would be renovation of the Civic Center
playfteld and constructing a Recreation facility in front of the Par -3 Golf Course located
on Live Oak Avenue. `
V :- 1 r ..
CGv- 7G,
AIR%
There would be a savings of renovation funds if the measure passes and per capita funds
were used for renovation. If the specific funds for the Live Oak project were approved
there could be lease funds obtained from the use of City property.
1
It is recommended that the City Council adopt Resolution No. 5912 supporting the Los
Angeles County Park, Beach and Recreation Act of 1996 and authorize the Mayor to sign
the attached Letter of Endorsement.
APPROVAL: WMI
William R. Kelly
City Manager
JJC:tm
O Yo -Z 5''
RESOLUTION NO. 5912
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA SUPPORTING THE LOS ANGELES
COUNTY PARK, BEACH AND RECREATION ACT OF 1996
WHEREAS, the Los Angeles County Park, Beach and Recreation Act of 1996 would
provide approximately $270 million to preserve, improve and restore park, beach,
mountain and open space lands, senior centers and facilities, and recreation facilities to
benefit current and future generations of Los Angeles County; and
WHEREAS, the City Council of the City of Arcadia finds that neighborhood and
community parks, natural and recreational areas, sports facilities and playing field are a
vital and necessary part of our community and help to preserve the quality of life in the
City of Arcadia; and
WHEREAS, local and regional park and recreation facilities are in great need of fund
to improve park safety and security; and parks in good repair provide an important and
health alternative to youth in our community through sports and other recreation
opportunities; and
WHEREAS, this measure would help address the great need for repair and
improvements of the neighborhood and community parks of the City of Arcadia; and
WHEREAS, the measure would also provide on -going operations and maintenance
funds on an annual basis for these facilities; and
WHEREAS, the City of Arcadia would receive approximately $245,000 in per capita
grants for our most pressing park and county -wide recreation needs; and
WHEREAS, the City of Arcadia may apply for specific grants to be used to renovate
existing facilities and/or construct new facilities or could be used to provide safe parks for
children, tree planting, trails, river restoration and historical resources throughout Los
Angeles County; and
.r•
WHEREAS, a county -wide and broad -based coalition of conservation, park and
recreation, civic and business groups has been formed to seek the approval of the Los
Angeles County Board of Supervisors and the voters for the Los Angeles County Park,
Beach and Recreation Act; and
WHEREAS, the City Council of the City of Arcadia urges the Los Angeles County
Board of Supervisors to place the Los Angeles County Park, Beach and Recreation Act
on the November 1996 county ballot.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, DOES HEREBY FIND, DETERMINE AND RESOLVE AS
FOLLOWS:
SECTION 1. That the Mayor and City Council of the City of Arcadia, do hereby
support the Los Angeles County Park, Beach and Recreation Act of 1996.
SECTION 2. That the City Clerk shall certify to the adoption of this Resolution and
forward a copy of same to the Los Angeles County Board of Supervisors.
Passed, approved and adopted this 2ndday of April, 1996.
/$(DENNIS LOJESKI
Mayor of the City of Arcadia
ATTEST:
/S/ JUNE D. AL ORD
City Clerk of the City of Arcadia
APPROVED AS TO FORM:
r?Ze� N M�
City Attorney
City of Arcadia
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS:
CITY OF ARCADIA )
I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby
certify that the foregoing Resolution No. 5912 was passed and
adopted by the City Council of the City of Arcadia, signed by the
Mayor and attested to by the City Clerk at a regular meeting of
said Council held on the 2nd day of April, 1996 and that said
Resolution was adopted by the following vote, to wit:
AYES: Councilmember Chang, Kuhn, Ulrich, Young and Lojeski
NOES: None
ABSENT: None
IS/ JUNE D. ALFORD
City Clerk of the City of Arcadia
—E
TRUST
PUBLIC LOS ANGELES COUNTY PARK, BEACH
LAND and RECREATION ACT of 1996
"I
Conse„o„l
/� People A countywide park measure is being proposed for the November, 1996 Los Angeles
county ballot. Modeled after the successful Proposition A in 1992, which received
64% voter approval, this measure would generate additional acquisition and capital
improvement funds for qualified regional and neighborhood parks, recreation and
cultural facilities, at -risk youth projects and beaches throughout the county. The
measure would also provide on -going operations and maintenance funds on an annual
basis for these facilities.
Contents and Process
As with Proposition A, a county -wide Citizen's Advisory Committee is being formed,
composed of a wide range of civic, community, business, youth and park leaders and
representatives of organizations supporting passage of the measure and an eventual
campaign. The contents of the measure are prescribed by state law and would be very
similar to those of Proposition A in 1992.
Funds would be included for:
• specific projects throughout the county which meet established criteria
• at -risk youth recreation facilities and increasing park safety
• important regional facilities
• per parcel grants to cities
• competitive grants countywide
• protecting threatened natural lands, beaches and Santa Monica Bay
• annual operating and maintenance funds
Voter Sul2n�ort
Initial polling shows that voters are willing to support such a measure, if the projects
funded are very specific, and if the assessment amount is $6 or less. The proposed
measure would provide approximately $270 million in bonds. A well - funded campaign
is absolutely essential to ensure sufficient communication with voters.
Legal Baskground
State enabling legislation in the Public Resources Code provides the basis for any
changes to county Proposition A A public vote is required for any change to the
assessment established by Prop. A, and to approve the specific projects which are also
required by law to be included. The assessment authorization is the Landscaping and
Lighting Act in the Streets and Highways Code. The Los Angeles County Regional
The That for Public Land Park and Open Space District would administer these funds.
Los Angeles Field Office
10951 West Pico Blvd.
Suite 204
Los Angeles, CA 90064
(310) 474 -4466
Fax (310) 474 -1626
Panwy 1996
FACT SHEET on the
LOS ANGELES COUNTY PARIC_BEACH AND RECREATION ACT
of 1996
What will the Los Angeles County Park, Beach and Reareation Act do?
'Ibis important measure will provide approximately SM million to protect our quality of life by
investing in our parks, beaches, recreation facilities and natural lands dnrouglwut Los Angela
County. 'Ibis measure will improve and repair neighborhood and regional parks, provide positive
recreation alternatives for at -risk youth, plant trees, protect our mountains and canyons, build
trails, and build more recreation facilities for children, families and seniors.
Why do we need this Parks Act now?
We need this measure now because our children deserve to have safe place to play.
Our youth need recreation and employment alternatives to keep them off die streets and out of
gangs. Los Angeles County's population of 10 million continues to grow at an increasing rare
every year, and we lag far behind from other urban areas in the state in providing these facilities
ities
for county residents. Safe and accessible parks, beaches, recreation areas and natural lands are
vital to our quality of life in Los Angeles County, and we must act now if we hope to protect
some of these lands for our children and grandchildren.
What will the funds in the Parks Act be spent on?
The measure will provide about $270 million for specific park, beach, open space and recreation
projects. Funds will be provided for the following purposes throughout the county:
• Provide safe parks for children to play in
• Increase safety at regional and neighborhood parks
• Improve water quality in Santa Monica Bay
• Protect threatened mountains and canyons
• Develop and upgrade senior recreation facilities
• Plant trees in urban areas
• Restore rivers and streams
• Expand and build sports recreation facilities
• Improve Los Angeles County beaches and public access
Some funds will be available to pay to operate and maintain park and recreabon facilities acquired,
developed or restored with funds from this act.
(over)
How will this parks act help our ybutht.
This parks as win help resw neighborhood and nejiaW part dud are UrPtS for &up ad
vandals, and make these parks safe again for our children to piny hn. TYs mire ears�atla
specific funds to help prevent gangs and graffiti, and b provide poative reea+adw Wftr8MdM
b loxp kids off the struts and out of gangs. Youth are oonstiadly wined a*►ay from local Pub
because of lack of space; this measure will build more ballfields and rec realm facilities for oar
gang population.
Will the parks act really improve our quality of life?
Absolutely. By investing in the development, restoration and maintenance of parks, beaches , and
recreation facilities, and by permanently protecting our natural lands, this parks ac will address
the most pressing recreational needs in our communities. The parka act will make our
neighborhoods more livable by making parks safe for our children to play, and by protecting
natural areas where we can escape from the traffic, smog and crowds we confront every day.
Who will be able to spend funds provided by the parks act?
All incorporated cities within the county, the County of Los Angeles, the Santa Monica Mountains
Conservancy, and nonprofit organizations that meet the guidelines established in the act win be
able to spend these funds.
Will everyone in the county benefit from the Park, Beach and Re :readon Act?
Yes. Our beaches, community parks, mountains, rivers, trails and other natural areas are vital
to the quality of life for all of us who live in Los Angeles Canty. The parlm act will tmarlc
Every city (and non -profit organinWis) will be able to apply for countrywide competitive funds
available for programs such as:
- Gang prevention and at -risk youth facilities - Planting trees and Budding trails
- Senior recreation facilities - Restoring rivers and streams
How much will this measure cost me?
At a coat of about 50 cents per month to the average homeowner for twenty years, this measure
is a bargain. Fifty cents is not a lot to pay if it really makes a difference in improving Lod
Angeles. The typical home is about U7 of an acre. The measure would be funded through an
assessment on property in the county.
Is a public vote required?
Yes. This measure would appear on the November county ballot. Canty voters must approve
the park act, including the list of specific projects and the asst.
For more information, please contact
The Trust for Public Land, 10951 W. Pico Blvd., Suite 204, Lod Angeles, CA 90064
310.474 -4466
T H E
TRUST
PUBLIC
LAND
Me
Consery l Land
for People
The Tent for Public Land
"Angeles Field Office
10951 West Pico Blvd.
Suite 204
Los Angeles, CA 90064
( 310) 474 -4466
Fax(310)474.1626
March 1, 1996
To: AM those interested in park:, recreation, open space in
Los Angela County
From: Esther Feldman and Mark Dierking
Re: Update on proposed park and recreation measure for the November 19%
county ballot - "Child of prop, A"
Because of your longstanding interest in and support for parks, recreation, natural lands
and recreational alternatives for at -risk youth, we are writing to tell you about an
exciting project to develop additional, sorely - needed finWing for our park and recreation
resources throughout Los Angeles County. The Trust for Public Land (TPL), a national
nonprofit land conservation organization, is working to place a countywide parks
measure on the November 1996 county ballot. This measure is being modeled after the
highly successful Proposition A, which was passed overwhelmingly (64 %) by county
voters in 1992. The measure will provide about $270 million to acquire, improve,
develop and restore a wide variety of neighborhood and regional parks, beaches and
recreational f c lilies.
Why a ballot measure in 1996?
As you are well aware, the need to improve and restore our older, rundown parks,
increase park safety and provide additional recreational areas to meet the needs of our
ever-expanding population is " tremendous. Proposition A only began to chip away
at the huge unmet needs in our cities and county, and most of the Prop. A funds are
already in the process of being spent and will run out in the next few years. It is vital
that we provide safe neighborhood parks if we hope to protect the quality of life in our
communities, provide healthy recreation alternatives to keep kids off the streets and out
of gangs, and protect some of our natural resources for fi,ture generations.
What this measure will do:
The proposed 1996 measure would provide specific funds for.
• identified park and recreation projects throughout the county
' acquiring new park and recreation lands and building new facilities
• developing at -risk youth recreation facilities and increasing park safety
• improving and restoring regional and neighborhood park and recreation facilities
• per parcel grams to cities for their most pressing park projects
' competitive grants countywide for trails, tree - planting, senior facilities, rivers
• protecting threatened natural lands, beaches and Santa Monica Bay
• annual operating and maintenance funds
li
Citim's Advisory Committee to develop measure:
This Committee is a broad -based group of civic, business, pule, gang pvventwn, and
conservation leaders from throughout Los Angeles County. The Committee will oversee the
development and drafting of the ballot me ssure. They wfil establish project guidelines, review
projects so that they meet these guidelines, approve the funding breakdown, draft the
nxmwe, and present the final measure to the County Board of Supervisors this spring. They
are holding meetings over the next few months.
Ongoing Activities:
We have been very busy over the last several months in developing the parks measure for the
November ballot. We are currently meeting with city staIX community leaders, elected
officials, law enforcement officials, environmental organizations, and senior's groups. In late
Much we will be conducting our second polling survey.
Specific Projects:
As was shown so clearly in Proposition A, when voters can see fiords clearly earmarked for
specific projects they vote `fires" in greater numbers. In an effort to build on this success, we
are currently working with all cities and the county to develop a fist of projects for the
November ballot. Specific projects must meet established criteria, be non - controversial, and
regionally significant.
How you can help:
We need your support! Please t2ke a moment and have your organization fill out the
enelosed endorsement form and send it back to us a: soon as_- *ble. Your endorsement
is very important in the effort to get this measure placed on the ballot.
We are enclosing some specific information on the measure along with this letter to better
answer any questions that you might have. Please fed free to call us at (310) 474 -4466,
ad. 17 if you need any assistance or additional information.
Sincerely,
Esther Feldman Mark Dierldng
Director Project Director
Loa Angeles Field Office
2
T H E
TRUST
PUBLIC LOS ANGELES COUNTY PARK, BEACH AND RECREATION ACT
LAND OF 1996
I� Per Parcel Grant Allocations to Cities and Unincorporated Area
�..�� These figures are an estimate of the per parcel grants each city in Los Angeles County would receive
from the Park, Beach and Recreation Act 1996. These figures are based on a proposed allocation LanJ C
for p p e of $35 million to all cities and the unincorporated area of the county based on each city's portion of
the total parcels in the county.
Funds could be used for capital outlay projects to acquire, develop, improve or restore real property
for parks and recreation purposes. In addition to the funds listed here, competitive funds would
also be available to local agencies for tree - planting, senior recreation facilities, gang prevention,
rivers restoration and trails.
Agency No. of Parcels
Percent of Total
Fundina Allocation
City of Agoura Hills
7,557
0.34
$119,000
City of Alhambra
18,145
0.81
$283,500
City of Arcadia
15,563
0.7
$245,000
City of Artesia
3,955
0.18
$63,000
City of Avalon
1,639
0.07
$24,500
City of Azusa
8,823
0.39
$136,500
City of Baldwin Park
14,472
0.65
$227,500
City of Bell
4,286
0.19
S66,500
City of Bellflower
12,765
0.57
$199,500
City of Bell Gardens
3,999
0.18
i63,000
City of Beverly Hills
9,637
0.43
$150,500
City of Bradbury
404
0.02
$7,000
City of Burbank
27,462
1.23
$430,500
City of Calabasas
7,486
0.33
$115,500
City of Carson
22,785
1.02
$357,000
City of Cerritos
15,639
0.7
$245,000
City of Claremont
9,475
0.42
$147,000
City of Commerce
3,544
0.16
$56,000
City of Compton
19,716
0.88
$308,000
City of Covina
12,079
0.54
$189,000
City of Cudahy
1,664
0.07
$24,500
City of Culver City
13,251
0.59
$206,500
City of Diamond Bar
17,722
0.79
$276,500
City of Downey
22,888
1.02
$357,000
City of Duarte
5,905
0.26
$91,000
City of El Monte
17,008
0.76
$266,000
City of El Segundo
4,767
0.21
$73,500
City of Gardena
12,896
0.58
$203,000
City of Glendale
42,281
1.89
$661,500
City of Glendora
15,061
0.67
$234,500
City of Hawaiian Gardens
2,528
0.11
$38,500
City of Hawthorne
11,540
0.52
$182,000
City of Hermosa Beach
6,550
0.29
$101,500
City of Hidden Hills
699
0.03
$10,500
City of Huntington Park
7,353
0.33
$115,500
The Tnut for Public Land
City of Industry
1,419
0.06
$21,000
Los Angeles Field Office
City of Inglewood
20,424
0.91
$318,500
10951 West Pico Blvd.
City of Irwindale
830
0.04
$14,000
Suite 204
Los Angeles, CA 90064
PRELIMINARY ESTIMATES ONLY;
parcel percentages rounded to nearest tenth.
(310) 414 -4466
Page 1
Fax (310) 414 -1626
Ap
No. of Parcels
Percent of Total
Fundina Allocation
City of LaCanada- Flintridge
7,758
0.35
:122,500
City of La Habra Heights
2,218
0.1
$35,000
City of Lakewood
23,635
1.08
$371,000
City of La Mirada
13,372
0.6
$210,000
City of Lancaster
42,310
1.89
$681.500
City of LaPuente
7,475
0.33
$1151500
City of La Veme
9,078
0.41
$143,500
City of Lawndale
5,566
0.25
$871500
City of Lomita
5,116
0.23
$80.500
City of Long Beach
104,410
4.67
$1,634,500
City of Los Angeles
745,449
33.34
$11,669,000
City of Lynwood
10,084
0.45
$157,500
City of Malibu
6,563
0.29
$101,500
City of Manhattan Beach
12,580
0.56
$196,000
City of Maywood
3,393
0.15
$52,500
City of Monrovia
9,839
0.44
$154,000
City of Montebello
12,664
0.57
$199,500
City of Monterey Park
15,326
0.69
$241,500
City of Norwalk
23,135
1.03
$360,500
City of Palmdale
36,209
1.62
$567,000
City of Palos Verdes Estates
5,229
0.23
$80,500
City of Paramount
8,58'
0.38
$133,000
City of Pasadena
35,744
1.6
$560,000
City of Pico Rivera
14,180
0.63
$220,500
City of Pomona
29,889
1.34
$469,000
City of Rancho Palos Verdes
15,402
0.69
$241,500
City of Redondo Beach
19,255
0.86
$301,000
City of Rolling Hills
758
0.03
$10,500
City of Rolling Hills Estates
3,181
0.14
$49,000
City of Rosemead
10,513
0.47
$164,500
City of San Dimas
10,246
0.46
$161,000
City of San Fernando
5,076
0.23
$80,500
City of San Gabriel
9,048
0.4
$140,000
City of San Marino
4,760
0.21
$73,500
City of Santa Clanta
39,947
1.79
$626,500
City of Santa Fe Springs
5,583
0.25
$871500
City of Santa Monica
20,790
0.93
$325,500
City of Sierra Madre
4,077
0.18
$63,000
City of Signal Hill
4,165
0.19
$66,500
City of South El Monte
4,395
0.2
$70,000
City of South Gate
15,921
0.71
$248,500
City of South Pasadena
6,822
0.31
$108,500
City of Temple City
9,724
0.43
$150,500
City of Torrance
37,979
1.7
$595,000
City of Vernon
1,404
0.06
$21,000
City of Walnut
8,780
0.39
$138,500
City of West Covina
24,953
1.12
$392.000
City of West Hollywood
9,184
0.41
$143,500
City of Westlake Village
3,401
0.15
$52,500
City of Whittier
21,933
0.98
$343,000
Unincorporated Area
324,412
14.5
$5,075,000
Total:
2,235,709
100
535,000,000
PRELIMINARY ESTIMATES ONLY; parcel percentages rounded to nearest tenth.
Page 2
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STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
April 3, 1996
TO: Mayor and City Council
FROM: Donna L. Butler, Community Development Administrator
SUBJECT: Request to Allocate an Additional $83,750 (from the Capital Outlay Fund) for
preparation of the General Plan Update
SUMMARY
On March 21, 1995, the City Council authorized the Development Services Department to
proceed with a General Plan Update and set aside $160,000 from the Capital Outlay Fund for
professional and legal services in the preparation of the General Plan.
The City contracted with LSA Associates, Inc. ($150,000) to prepare the General Plan Update
and related EIR, and Freilich, Kaufman, Fox and Sohagi ($10,000) for legal services.
On November 21, 1995, the City Council authorized an additional allocation of$73,050 from the
Capital Outlay Fund for the General Plan Update program. This included $54,295 for LSA
Associates ($19,000 of which was reimbursed by Santa Anita Realty); $11,000 for Agajnian &
Associates for economic and fiscal impact studies; and $7,755 for City expenses including
mailings, publications, printing charges and reimbursable consultant expenses.
The Development Services Department is requesting that the City Council allocate an additional
$83,750 from the Capital Outlay Fund for the General Plan Update program as follows:.
$30,000 Mailings, newspaper publications, copies and consultant
reimbursables.
$ 2,750 IWA Engineers - Consultant with Boyle Engineering in preparation
of the Sewer, Drainage and Water Technical Reports for the GP
Update
$21,000 LSA Associates
$30,000 Frelich, Kaufman, Fox & Sohagi - legal services
$83,750
95gp/gpfunds5 General Plan Funds
April 3, 1996
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DISCUSSION
Since the original agreement, the City has requested additional work and studies not anticipated
as part of the General Plan Update and related environmental impact report (EIR). The following
is a summary of the request for additional funds:
Consultant Costs - LSA Associates. Inc. -
As indicated in the November, 1995 report, the General Plan Update was originally envisioned
as primarily a technical update with revisions to the 1990 General Plan text. Since, November
there are several issues which staff and special counsel felt should be addressed more
thoroughly in both the General Plan Update and the EIR including the Rodeffer property,
compliance with the State Housing laws, integration of water, sewer and drainage reports in the
EIR, inclusion of Senate Bill 901 provisions and additional traffic studies and revisions.
The City requested LSA Associates to submit a budget amendment to their contract which
addresses all these issues. LSA Associates has submitted an amendment in the amount of
$21,000. The current contract including the 1995 budget amendment for LSA Associates is
$204,280: The new budget revision in the amount of $21,000 will bring the total contract up to
$225,280; the new scope of work includes:
1. Inclusion of Environmental Analysis related to water, sewer and drainage master plans: The
City requested LSA to incorporate an environmental analysis of the City's water, sewer and
drainage master plans into the General Plan Update EIR; these master plan documents are
still in draft form; however, the data was included as technical references in order to evaluate
the full impacts of General Plan implementation.
2. Additional Traffic Study Review and Revisions: Subsequent to the original staff review and
revisions to the- General Plan traffic impact analysis (TIA), City staff and consultants
undertook a second review of the final document. The study focused on clarification of traffic
analysis methodology.
3. Inclusion of Senate Bill (SB) 901 Provisions: Additional staff time was needed to research
and prepare notices to comply with the provisions.of the newly passed SB901. This bill
became effective on January 1, 1996 and the work was not specified in the original scope of
work nor anticipated by staff due to the newness of the legislation. The additional work
involved research needed for noticing/documentation and notifying the City's water provider
in response to the legislation which was not included in the original scope of work.
4. Inclusion of Rodeffer Issues: The City requested additional detail regarding filling of the
quarry and ultimate operation of industrial uses on the Rodeffer property. The expanded
level of analysis required to address issues identified by the City's Special Counsel required
modification to project specific, cumulative and alternatives analyses conducted for the
Screencheck EIR. The original scope of work did not include assessment of a land use
designation change on the Rodeffer property or the filling of the property with inert material.
95gp/gpfunds5 General Plan Funds
April 3, 1996
Page 2
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In addition, the City specifically requested that additional detail/assessment of the interim
and ultimate activities on the Rodeffer property be included in the GP Update EIR. This
assessment included expansion of analysis, revision to the three land use alternatives
assessed in the already completed Alternatives Report to accommodate a rarge of
residential development concepts.
•
5. As part of the certification of the EIR, the City must prepare specific findings and adopt the
appropriate resolution. LSA will assist the City in preparation of all staff reports and rJelated -
evidence to support all findings.
Consultant Costs - IWA Engineers
IWA Engineers assisted the City and Boyle Engineering, (the City's consultant who is pre aring
the Water, Sewer and Drainage Master plans), in preparation and coordination of the 1Nater,
Sewer and Drainage Technical Reports which have been incorporated as technical appendices
in the Draft EIR. The costs for this work was $1,500. If the City wishes to utilize the services of
IWA for review and comment on the GP EIR, the cost would be approximately $1,250. The total
costs for IWA services would be $2,750.
Special Legal Counsel - Freilich. Kaufman. Fox & Sohagi
The original contract with Frelich, Kaufman, Fox and Sohagi for legal services related to the
General Plan Update and the Draft EIR is in the amount of$10,000. The expanded scope of the
Draft General Plan Update and the Draft EIR, has required more active participation of th City's
special counsel in reviewing each of these documents.
The Development Services Department is recommending that Frelich, Kaufman, Fox & Sohagi's
contract be amended in the amount of $30,000; $20,900 is for extensive review to data of all
draft reports, review of legal notices and research of various land use issues posed by the Santa
Anita Entertainment Center (SAEC) project and the Rodeffer quarry. Ms. Sohagi is co-counsel
with the City Attorney on the Rodeffer related issues and special counsel on the SAEC project.
In addition, $9,100, should be allocated for the remainder of the General Plan process:
• Reviewing comments and revising responses to comments on the EIR
• Working on staff reports on the General Plan and the EIR
• Attendance at Planning Commission and City Council hearings
• Resolution, Ordinance and findings review
• Legal review of public notices
The $9,100 is an estimate. Freilich, Kaufman, Fox & Sohagi is subject to a legal services
agreement prepared by the City Attorney which precludes services beyond estimates without
adequate justification.
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April 3, 1996
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At
City Expenses
In November, the City Council approved a total of $7,755 to pay for City costs and consultant
reimbursables relating to: publication in the newspaper of public meetings, printing and mailing
of public hearing notices, costs for reproduction of all notices, and copies of the EIR and the
General Plan Update.
The City Council authorized the mailing of public hearing notices to all property owners within the -
City as well as all persons on the City's mailing list .
The Development Services Department is requesting $30,000 to cover the costs of city-wide
mailings for the public hearing notices, printing of additional copies of the Draft EIR and the
General Plan Update and consultant reimbursables.
FISCAL IMPACT
The Administrative Services Director has indicated that there are sufficient "unbudgeted funds"
in the Capital Outlay Fund for the additional $83,750 for the General Plan Update and related
EIR. There will be some cost recovery as a result of the sale of the General Plan Update and
EIR documents.
RECOMMENDATION
The Development Services Department recommends that the City Council approve the
allocation of an additional $83,750 for the General Plan Update from the Capital Outlay Fund
and direct the City Manager to amend the General Plan Agreements with LSA Associates, Inc.
and Freilich, Kaufman, Fox and Sohagi accordingly.
Approved by
lick
William R. Kelly, City Manager
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40.„,0 STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
April 2, 1996
TO: Mayor and City Council
FROM: Mohammad R. Mostahkami, Acting City Engineer /hM
By: Dan A. Lazo, Assistant Engineer a_
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5913 DECLARING THE
CITY'S INTENTION TO VACATE PORTIONS OF PECK ROAD NORTH OF
CLARK STREET AND SETTING A PUBLIC HEARING FOR MAY 21,
1996
Summary
It is recommended that the City Council adopt Resolution No. 5913
declaring the City's intention to vacate portions of Peck Road
(adjacent to vacated State and Dearborn Streets) and setting a
Public Hearing for May 21, 1996 .
Discussion
On December 5, 1995, the City Council approved the vacation of a
portion of Peck road at the southeast corner of Peck Road and
vacated Dearborn Street. The vacation was done at the request of
the owner of Save Most Self Storage. Unfortunately, when the owner
requested the vacation, he neglected to request the vacation of the
remaining two portions of Peck Road right-of-way adjacent to his
property. In an effort to complete the property owner' s request
and clean up the city's record, the city is required to vacate the
remaining two (2) parcels in the Peck Road right-of-way as shown on
the attached exhibit "A" . One parcel is at the southeast corner of
Peck Road and vacated State Street and the other at the northeast
corner of Peck Road and vacated Dearborn Street.
The Development Services Department/Engineering Division staff
investigated the situation and has determined that the subject
areas, had been overlooked in the vacation of State and Dearborn
Streets several years ago. Staff has researched what steps must be
taken to vacate, and pursuant to Part 3 , Division 9, of the Streets
and Highways code, the City council may vacate a public street that
is "unnecessary for present or prospective public street purposes. "
The California Streets and Highways Code Sections 8324 and 8322
require that the City Council hold a public hearing prior to final
approval of any street vacation, after publication and posting of
notices of the proposed intention of street vacation.
1 P r.Y"T"1 95 P A A t^v'
eo/u . le_,
Mayor and City Council
April 2, 1996
Page 2
•
Additionally, the City must reserve all easements requested by
other agencies and utility companies for existing utilities within
the street. It is staff's opinion that the subject property is
unnecessary for present and prospective public street purposes and
recommends it to be vacated.
Environmental Analysis
The proposed vacation is categorically exempt per Section 15305,
class 5 (a) of the California Environmental Quality Act.
Recommendation
It is recommended that the City Council adopt the attached
Resolution No. 5913 declaring the City's intent to vacate portions
of Peck Road north of Clark Street and setting a Public Hearing for
May 21, 1996.
Approved B —
A
pp Y
WILLIAM R. KELLY
City Manager
MRM:DAL: sls
Attachments
STATE STREET (VACATED)
•
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15'
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VACATED
•
50 ,
RIGHT OF WAY TO BE
21 VACATED
1741 .
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DEARBORN STREET
•
•
/ RIGHT OF WAY VACATION
PORTIONS OF PECK ROAD
•
1" = 20'
• Exhibit "A"
•
NORTH
i 210 Foot Freeway
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use
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VOMEITY MAP
Flo SCALE
ATTACHMENT
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°RPoa STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
April 2, 1996
TO: Mayor and City Council
FROM: Donna Butler, Community Development Administrator
SUBJECT: Introduction of Ordinance No. 2049 adding Division 4 to Part 6, Chapter
2, Article 9 of the zoning ordinance establishing specific regulations for a
CBD (Central Business District) zone (Text Amendment 96-001)
SUMMARY
This ordinance was initiated by the City and prepared by the Development Services
Department to add Division 4 to Part 6, Chapter 2, Article 9 of the zoning ordinance
establishing specific regulations for a CBD (Central Business District) zone (Text
Amendment 96-001).
DISCUSSION
The City Council considered text amendment TA 96-001 at a public hearing on March 19
and voted 4-0 with one abstention to approve said zone change.
ACTION
•
The City Council should move to introduce Ordinance No. 2049 adding Division 4 to
Part 6, Chapter 2, Article 9 of the zoning ordinance establishing specific regulations for a
CBD (Central Business District) zone (Text Amendment 96-001)
Attachment: Ordinance No. 2049
APPROVED BY: ' '`
William R. Kelly, City Manager
zonechange/20491tr ve Ordinance 2049 Iv
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;1
ea cub=s STAFF REPORT
April 2, 1996
DEVELOPMENT SERVICES DEPARTMENT
TO: Mayor and City Council
FROM: Donna Butler, Community Development Administrator
SUBJECT: Introduction of Ordinance No. 2051 rezoning property in the "Downtown"
area to CBD, CBD 114 and CBD 118 (Commercial Business District with a
four and eight story high rise overlay)
SUMMARY
This ordinance was initiated by the City and prepared by the Development Services
Department to rezone the property generally located in the City's "Downtown" area
between Morlan Place on the west, Second Avenue on the east, Santa Clara Street on the
north and extending south on First Avenue to California Street from C-2 & D (General
Commercial with a design overlay) to CBD (Commercial Business District). The
existing high rise overlay on some properties within the area will remain.
DISCUSSION
The City Council considered zone change Z-96-002 at a public hearing on March 19 and
voted 4-0 with one abstention to approve the zone change.
ACTION
The City Council should move to introduce Ordinance No. 2051 rezoning the property
generally located between Morlan Place on the West, Second Avenue on the east, Santa
Clara Street on the north and extending south on First Avenue to Califoria Street (see
attached Exhibit A) from C-2 & D, C-2 DH4 and C-2 DH8 to CBD, CBD H4 and CBD
H8 (Commercial Business District with a high rise overlay).
•
Attachment: Ordinance No. 2051
APPROVED BY:
William R. Kelly, City Manager
zonechange/20511tr
LASER W '\i E f