HomeMy WebLinkAboutAugust 6, 1996�ACAETANDA�
Arcadia City Council
and
Redevelopment Agency
Meeting
August 6, 1996
5:30 p.m.
Arcadia Council Chamber
JOINT MEETING BETWEEN THE ARCADIA CITY COUNCIL AND ARCADIA SCHOOL BOARD
ACTION
ROLL CALL: Council Members Chang, Harbicht, Lojeski, Young and Kuhn All present
School Board Members Dougherty, Gibson, Lamb, McClain and All present
Steinmeier
A. Discussion and direction regarding youth activities.
B. Discussion and direction regarding City cable television operations as
they relate to the School District
1. CLOSED SESSION - CITY COUNCIL 6:42 p.m.
a. Pursant to Government Code Section 54956.9(c) to confer with
legal counsel regarding anticipated litigation based on facts and
circumstances making it necessary to decide whether to initiate
litigation. Adjourment 7:00,p.m.
7:00 p.m.
INVOCATION Rev.-Brenda Peterson, Chaplain, Arcadia Methodist Hospital
PLEDGE OF ALLEGIANCE Jerry Collins, Director of Recreation
ROLL CALL: Council Members Chang, Harbicht, Lojeski, Young and Kuhn
2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA
ITEMS.
MOTION Read Ordinances and Resolutions by title only and waive reading
in full.
1
All present
Joint Arcadia/
Sierra Madre
City - Council
Mtg. Oct 29
Adopted 5 -0
3. PUBLIC HEARINGS
a. Report and recommendation to confirm weed abatement charges to
affected private property owners within the City of Arcadia.
b. Recommendation to adopt Resolution NO. 5934, A Resolution of the
City Council of the City of Arcadia, California amending Section 1 of
Resolution No. 5805 to include a Visitor Coverage Fee and adjust
Paramedic Service Fees.
ACTION
Public Hrg. Closed
Confirm charges 5 -C
Public Hrg. Closed
Adopt Res. 5934 5 -0
Public Hrg. Closed
C. Recommendation to adopt Resolution NO. 5936, A Resolution of the City Adopt Res. 5936 5 -0
Council of the City of Arcadia, California, setting service rates for the
collection of residential refuse as provided under Section 5120.7 of the Arcadia
Municipal Code.
4. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO M. Spencer
ADDRESS THE CITY COUNCIL Gail Marshall
Dr. R. Ellison
(NON- PUBLIC HEARING FIVE - MINUTE TIME LIMIT PER PERSON) Buzz Spellman
Lonell Spencer
5. MATTERS FROM ELECTED OFFICIALS See Minutes
City Council Reports /Announcements /Statements /Future Agenda Items
6. CONSENT ITEMS
a. Minutes of July 2 and July 16 regular meetings, and July 8, tf8Wi= and Approved
July 16 adjourned regular meetings. Lojeski abstains
7/2 & 7/16 adj.
reg. mtg.
b. Report and recommendation to award a contract to Bradley Environmental Approved 5 -0
in the amount of $117,989.90 for the removal and replacement of underground
fuel tanks at Fire Station #1.
C. Report and recommendation to award a contract to Sequel Contractors, Approved 5 -0
Inc. in the amount of $267,434.50 for rehabilitation of Foothill Boulevard
at various locations and Duarte Road from Santa Anita Avenue to
westerly El Monte Avenue; and to approve the appropriation of
$42,000.00 from the Gas Tax Fund.
d. Report and recommendation to award a contract to Sequel Contractors, Inc. Approved s -0
in the amount of $205,090.00 for the rehabilitation of eastbound Huntington
Drive from Holly Avenue to Santa Clara Street.
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ACTION
e. Report and recommendation to award a contract for the remodel of City Reject all bids s
Hall offices to E. D. Nelson Construction, Inc., in the amount of $22,634.56. rebid 4 es
Chang
f. Report and recommendation to authorize the purchase of a two -color Approved 5 -0
printing press from Halliday Sales, Inc. in the amount of $52,947.00.
g. Report and recommendation to reject bids for refurbishing a Fire Department Approved 5 -0
rescue ambulance and authorize staff to solicit bids for the purchase of
a new ambulance.
h. Report and recommendation to approve the appointment of the City
Manager Pro Tempore.
I. Report and recommendation to ratify a Cooperative Agreement
with the Arcadia Unified School District relative to joint bids.
j. Report and recommendation to adopt RESOLUTION NO. 5935 - A
Resolution of the City Council of the City of Arcadia, California
amending Section 5 of Resolution No. 5824 changing the time of
the regular meeting of the Recreation and Parks Commission.
k. Report and recommendaiton to approve the installation of computer
cabling in the City Library.
CITY CLERK
Approved 5 -0
Police Chief
Garner
Approved 5 -0
Adopted 5 -0
a. Report on the effect of the proposed initiative. city Mgr. Kelly
b. Recommendation to adopt Resolution No. 5937 - A Resolution of the Adopted 5 -0
City Council of the City of Arcadia, California calling and giving notice
of the holding of a Special Municipal Election on Tuesday, November 5,
1996, for the submission of a proposed initiative ordinance to the
electors of said City.
C. Recommendation to adopt Resolution No. 5938 - A Resolution of the Adopted 5 -0
City Council of the City of Arcadia, California requesting the Board of
Supervisors of the County of Los Angeles to consolidate a Special
Municipal Election to be held on November 5, 1996, with the
Statewide General Election to be held on the date pursuant to Section
10403 of the Elections code.
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ACTION
d. Recommendation to adopt Resolution No. 5939 - A Resolution of the Adopted 5 -0
City Council of the City of Arcadia, California setting priorities for filing
written arguments regarding an initiative measure.
e. Recommendation to adopt Resolution No. 5940 - A Resolution of the Not adopted
City Council of the City of Arcadia, California providing for the filing
of rebuttal arguments for City measures submitted at municipal elections.
CITY MANAGER
a. Report and recommendation to authorize the Development Services
Department to fill a vacancy within the Engineering Division.
b. Report and recommendation to fill the vacant position of Fire Chief.
C. Report and recommendation to enter into an eight -year agreement
with NEWCO Waste Systems for the exclusive collection of residential
refuse and recyclables.
d. Report and recommendation to issue a Request for Proposal for
development of a roller hockey arena /soccer complex at the former
Arcadia Mounted Police Building.
A
Report and recommendation requesting direction on the potential
increase of the City's utility tax by 1 %.
Approved 5 -0
Approved 5 -0
Approved 5 -0
Approved as
amended
Dela action
unti November
election
Report and recommendation to approve the Arcadia Beautiful Approved 5 -0
Commission's request to establish Christmas Home Decoration Awards.
CITY ATTORNEY
a. ORDINANCE NO. 2055 - ADOPTION - An Ordinance of the City Council of Adopted 5 -0
the City of Arcadia, California amending various Sections of Part 9, Article
III of the Arcadia Municipal Code relating to the Voluntary Emergency Medical
Subscription Program.
b. ORDINANCE NO. 2054 - INTRODUCTION - An Ordinance of the City Introduced 5 -0
Council of the City of Arcadia, California, amending Division 9 of Article VI
of the Arcadia Municipal Code relating to the regulation of taxicabs and
automobiles for hire and the operators thereof.
0
0 0
C. ORDINANCE NO. 2056 - INTRODUCTION - An Ordinance of the City
Council of the City of Arcadia, California, amending the Arcadia
Municipal Code by adding a Chapter 4A and Chapter 4B to Article I to
provide for Municipal Code Enforcement by Administrative Citations and
Administrative Remedies.
d. Recommendation to adopt RESOLUTION NO. 5923 - A. Resolution of
the City Council of the City of Arcadia, California requesting the Board
of Supervisors of the Los Angeles County Flood Control District of the
State of California to accept on behalf of said District a transfer and
conveyance of Storm Drain Improvements known as Miscellaneous
Transfer Drain No. 1484 in the City of Arcadia for future operation,
maintenance, repair and improvement, and to authorize the transfer
and conveyance thereof.
10. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ACTION
Introduced 4 -1
Dr. Chang - No
Adopted 5 -0
a. ROLL CALL: Agency Members Chang, Harbicht, Lojeski, Young and Kuhn All present
b. Minutes of July 2 regular meeting, and July 8, and July 16 adjourned Approved
regular meetings. Lo eski abstains
7/1 & 7/16 adj.
reg. mtg.
C. Presentation of proposed hotel development by Extended Stay America Approved pro -
for the 2.6 acre property located at theme corner of Santa Clara posal
and Fifth Avenue. northwest
11. CLOSED SESSION - CITY COUNCIL AND REDEVELOPMENT AGENCY
a. Pursuant to Government Code Section 54956.8 to confer with City
Negotiators William R. Kelly and Peter P. Kinnahan on possible
acquisition and terms related to certain properties located at 300 North
Santa Anita Avenue, Thomas Kendall, Owner, 310 N. Santa Anita and 48
St. Joseph Street (irregular parcel #APN 5773 -6 -46 & 47), Kevin
McKenna, Broker for Catellus Development Company for possible
development of a mass transit facility.
b. Pursuant to Government Code Section 54956.8 to confer with Agency
negotiators William R. Kelly and Peter Kinnahan, and Dave Powell and
Robert Stover, brokers with Hayes & Company, on possible acquisition
and terms related to certain property located at 115 -121 East Alta Street
(Home Savings & Loan parking lot).
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ACTION
C. Pursuant to Government Code Section 54956.8 to confer with Agency
negotiators William R. Kelly and Peter P. Kinnahan on possible
amendment to the existing Disposition and Development Agreement
as amended with Emkay Development Company, Richard K. Smith,
Agent, affecting the property located at the northeast corner of Santa Clara
and Fifth Avenue (price and terms re. property agreement). Closed Session
10:33 p.m.
13. ADJOURN City Council and Redevelopment Agency to August 20, 1996 at 7:00 p. m.
in memory of MW&itz14QUaT Kermit Hartzler. Adjourned at 11:12 p.m.
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f ~ °OR ►oR�rso'���� STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
Date: August 6, 1996
To: Mayor and City Council
From: James S. Dale, Administrative Services Director
Prepared by: Tracey L. H. Williams, Purchasing Officer
Subject: Report and recommendation for authorization to enter into a contract with
J. E. Halliday Sales, Inc., in the amount of $52,947.00, for a two color
printing press.
SUMMARY
It is recommended that the City Council award a contract for one (1) two color printing
press to J. E. Halliday Sales, Inc., in the amount of $52,947.00. Funds in the amount of
$54,125.00, have been budgeted in the Equipment Fund in Fiscal Year 1996 -97 for this
acquisition.
DISCUSSION:
The two color printing press will replace a Multi 1250 two color printing press. The
printing press which is being replaced is in excess of 30 years of age and is beyond repair.
The replacement press will allow printing of two (2) colors with one pass through the
press. Currently, approximately 25% of the workload of the Print Shop is for multi-
colored printing. The purchase of a new press will reduce printing load time and increase
efficiency of Print Shop operations.
Bid 9697 -13 was mailed to two (2) vendors. Only two due to there being only two
regional distributors for this type of printing presses. There were two (2) responses which
were publicly opened.
Bid results, including sales tax were:
J. E. Halliday Sales, Inc., Huntington Beach, CA $52,947.00
Heidelberg USA, Inc., Dominguez Hills, CA $58,100.00
FUNDING
Funds for the purchase of the two color printing press are budgeted in the Equipment
Fund budget in Fiscal Year 1996 -97.
LASER 11MAGED
co /v _ 6 _/ .
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Mayor and City Council
August 6, 1996
Page 2
RECOMMENDATION
M
It is recommended by staff that the City Council award a contract for the purchase of the
two color printing press to J. E. Halliday Sales, Inc., in the amount of $52,947.00, and
authorize the City Manager to execute said contract in a form approved by the City
Attorney.
Approved by wr�
A4
William R. Kelly, City Manager
I
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CITY OF ARCADIA
EQUIPMENT ACQUISITION DETAIL FORM
I. EQL'1PMFti7 TYPE: = _ _ _ S
LOCA11ON:
DEPA IMENT:
C -t•: Hall
E5
1995 -199-
(Year)
PRIORITY: { Highly Desirable - (Should not be delaved)
Desirable - (Could be delayed)
ESMiATED TOTAL
�..' EQUIPMENT COST: 54,125
EQL'IPNtENT REQUEST: New r Replacement
Previously Budgeted in FY
Programmed For FY 95 -96, But Not Commenced
II. EQUIPMENT DESCRIPTION
T,,,3 12) Color Printing Press
d i.�� ._ . =. -Y A"
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CITY OF ARCADIA
CONTRACT
BID #9697 -13
THIS CONTRACT, made and executed this 7th day of August 1996, by and
between the City of Arcadia, California, hereinafter referred to a "City ", and J. E.
Halliday Sales, Inc., hereinafter referred to as "Contractor" and "Bidder ":
WITNESSETH: City and Contractor do mutually agree as follows:
1. The Notice Inviting Bids, the Bid, Specifications and all amendments thereof,
when approved by the parties hereto, copies of which are attached hereto, are hereby
incorporated in and made a part of this Contract by reference, as though fully set forth
herein, and all of the foregoing shall constitute the Contract documents.
2. Contractor agrees to sell, deliver, assemble, install and set -up the specified
two color printing press within the time specified in its bid in strict conformance with the
contract documents.
3. City agrees to pay contractor the amount specified in the Contract documents
and in the manner specified therein.
4. Time is of the essence of this Contract. If Contractor should fail to make
delivery as specified in paragraph 2 above, City may give 30 days' written notice to
Contractor to make said delivery, and if Contractor fails to do so, Contractor shall be
liable to City for damages incurred by such failure, including, but not limited, to, the
price differential in purchasing and securing delivery of the two color printing press in
conformance with the Contract documents on the open market from another vendor,
with or without advertised competitive bidding.
5. In addition to other warranties and guarantees, Contractor warrants that the
two color printing press as described in the Specifications, will be of merchantable
quality and will be fit for the purposes set forth in the Specifications and other ordinary
purposes for which it is used.
7. The risk of loss is on and title shall remain in the Contractor until written
acceptance of the two color printing press by the City's representative. Contractor shall
obtain adequate liability, collision and property damage insurance to cover the two
color printing press at no cost to the City. Such insurance shall remain in effect until
written acceptance of the two color printing press by the City's Representative.
8. Contractor agrees that in the performance of this Contract, Contractor is an
independent Contractor, not an employee, agent or officer of the City.
2
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9. This Contract shall be interpreted, construed and given effect in all respects
according to the laws of the State of California.
10. Contractor shall not assign this Contract, or any part thereof, or any monies
due or to become due thereunder without prior written consent of City.
11. Contractor shall indemnify and hold harmless the City, and its officers and
employees, from and against any and all claims, demands, suits, loss, damage, injury
and liability, including costs and expenses incurred in connection therewith, however
caused, resulting from, arising out of, or in any way connected with the performance of
the contract, including delivery and unloading of the equipment.
12. Contractor shall hold the City, its officer, agents, and employees, harmless
from liability of any nature or kind, including costs and expenses, for infringement or
use of any copyrighted or uncopyrighted composition, secret process, patented or
unpatented invention, article or appliance furnished or used in connection with the
Contract.
13. Contractor warrants that no gratuities (in the form of entertainment, gifts, or
otherwise) were offered or given by the Contractor, or any agent or representative of
the Contractor, to any officer or employee of the City with a view toward securing the
Contract or securing favorable treatment with respect to any determinations concerning
the performance of the Contract. For breach or violation of this warranty, the City shall
have the right to terminate the contract, either in whole or in part, and any loss or
damage sustained by the City in procuring on the open market any items which the
vendor agreed to supply shall be borne and paid for by the Contractor. The rights and
remedies of the City provided in this clause shall not be exclusive and are in addition to
any other rights and remedies provided by law or under the Contract.
14. Rights and remedies of City for default:
(a) In the event any item furnished by the Contractor in the performance of
the Contract should fail to conform to the specifications therefor, the City may reject the
same and it shall thereupon become the duty of the Contractor to reclaim and remove
the same forthwith, without expense to the City and immediately to replace all such
rejected items with others confirming to such specifications; provided that should the
Contractor fail, neglect or refuse so to do, the City shall thereupon have the right to
purchase in the open market, in lieu thereof, a corresponding item and to deduct from
any monies due or that may thereafter become due to the Contractor and difference
between the price named in the Contract documents and the actual cost thereof to the
City.
3
fir►' *400
(b) In the event of the cancellation of the Contract, either in whole or in part,
by reason of the default or breach thereof by the Contractor, any loss or damage
sustained by the City in procuring any items which the Contractor therein agreed to
supply shall be borne and paid for by the Contractor.
(c) The rights and remedies of the City provided above shall not be exclusive
and are in addition to any other rights and remedies provided by law or under the
contract.
15. Subject to the provisions of this Contract, all terms, covenants, conditions
and provisions hereof shall inure and to and shall bind each of the parties hereto and
each of their respective heirs, executors, administrators, successors and assigns.
16. EQUAL OPPORTUNITY: During the performance of this Contract the
Contractor /vendor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex or national origin.
CIVIL RIGHTS ACT OF 1964: Under Title VI of the Civil Rights Act of 1964, no person
shall on the grounds of race, color or national origin, be executed from participation in,
be denied the benefits of, or be subjected to discrimination under any program or
activity receiving federal financial assistance.
17. MINORITY: Minority vendor /contractors are encouraged to bid. Please
check if you are one the of following:
Black
Hispanic
Asian and Pacific Islander
American Indian or Alaskan Native
Woman Owned Business
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IN WITNESS WHEREOF, the parties have caused this contract to be executed the day
and year first above written.
ATTEST:
�2 G�.City CIe
APPROVED AS TO FORM:
mt4jw /�/ �CVAZ
City Attorney
Affix corporate seal (if applies)
CITY OF ARCADIA
CITY MANAGER PRO TEMPORE
Title
CONTRACTOR
Title
5
STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
August 6, 1996
TO: Mayor and City Council
FROM: Arcadia Beautiful Commission
Prepared by: Corkran W. Nicholson, Planning Services Manager
SUBJECT: Consideration of a proposal from the Arcadia Beautiful Commission to
establish Christmas Home Decoration Awards
SUMMARY
The Arcadia Beautiful Commission received a proposal from Commissioner Gary
Brewer to have Christmas Home Decoration Awards that would be selected by the
Commission. Mr. Brewer submitted for discussion a brief summary of guidelines to
establish the new holiday event. The Commission concurred that Mr. Brewer's proposal
was a creative idea, and requested staff to prepare this report on their behalf to the City
Council for further consideration and approval of the proposed event. Also, the
Commission wishes to expand upon Mr. Brewer's proposal by requesting that the City
Council consider a festive kick off for the new holiday event by having a ceremonial
lighting of the City Hall's Christmas tree.
DISCUSSION
Since its establishment in 1970, the Arcadia Beautiful Commission has been instrumental
in improving the general appearance of the City by implementing a broad range of
beautification projects throughout their past 26 years of service to the community. Now,
the Commission wishes to pursue the possibility of having "Christmas Home Decoration
Awards" as a new holiday event for the City.
The proposed guidelines for this event are similar to those of the already established
"Arcadia Beautiful Awards ", inasmuch as, a minimum of 100 residences would be
considered for an award i.e., a minimum of 49 residences would be nominated by the
Commission, and the remaining would be by mail -in nominations. Nominated residences
would be selected from seven predesignated sections of the City (one section per
Commissioner) which would incorporate all of the City's residential areas. The
Commission would select a total of 40 final nominations.
LASER IMAGED
fir"
The judging would take place between December 5th and the 10th, and the decisions
would be submitted, on or before December 12th, to the Chairperson of the Arcadia
Beautiful Commission. All winners would be notified by mail.
There would be two winners from each section of the City, plus 10 honorable mentions.
Each winner of an award would receive a certificate from the City; and a temporary
decorative sign would be placed in the front yard area of each property prior to
December 25th, to further convey the Commission's recognition of a winning Christmas
home decoration display (see the attached guidelines).
The Commission hopes that the City will coordinate a Christmas Tree Lighting
Ceremony that would involve a ceremonial lighting of the City Hall's Christmas tree and
participants from our local schools, etc., as a festive kick off for the new holiday event.
The lighting of the tree could hopefully take place one evening during a weekday
following Thanksgiving Day. If the Commission's overall proposal is approved by the
City Council, staff will work with the Commission to provide an appropriate program for
the tree lighting ceremony.
FISCAL IMPACT
The estimated initial cost for this event would be approximately $700.00 to provide the
following items:
Item
Quantify
Cost
Award Certificate
14 @ $2.00
$
28.00
Honorable Mention
Certificate
10 @ $2.00
$
20.00
Reusable Decorative
Sign
14 @ $40.00
$
560.00
Mailing Notification
Letters
$
40.00
Reception
$
50.00
Total: $ 698.00
It is estimated that, after incurring the initial cost for the reusable decorative signs, the
annual cost each succeeding year for such an event would be approximately $238.00.
This amount includes $100.00 for the maintenance and replacement of any damaged
signs.
2
The Arcadia Beautiful Commission's current account balance is $1,000.00. It is
anticipated that the Commission will be able to fund the holiday program, Arbor Day
observance, and the Arcadia Beautiful Awards with their annual budget of $1000.00
although they will probably have to request donations in the form of refreshments for the
various events.
RECOMMENDATION
Staff recommends approval of the Arcadia Beautiful Commission's proposal, because it
would provide an eventful means to recognize the many citizens for their participation
and creativity in decorating their homes and further contributes to retaining the spirit and
beauty of Christmas in Arcadia.
FINDINGS AND MOTION
Approval
If the City Council intends to take action to approve this proposal, the Council need only
to move for approval.
Denial
If the City Council intends to take action to deny this proposal, the Council need only to
move for denial.
Attachments: (1) Draft Guidelines
(2) Proposed sign designs
Approved:
di
William R. Kelly, City Manager
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ARCADIA BEAUTIFUL COMMISSION
CHRISTMAS HOME DECORATION AWARDS
GUIDELINES FOR AWARD SELECTION
1. Provide a September, October and November newsletter to notify the citizens
of Arcadia about the upcoming judging and awards for Christmas lighting and
decorating.
2. The city will be divided into zones as they are now for the Arcadis Beautiful
Awards.
3. Each commissioner will be responsible for judging a designated zone.
4. The judging will be done between December 5th and the 10th, and the decisions
turned in no later than December 12th to the Chairperson of the Arcadia
Beautiful Commission.
5. All winners will be notified by mail. There will be two winners in each zone,
plus 10 honorable mentions. The winners would receive a certificate from the
Mayor in the month of January or February of the following year.
6. Photos will be taken of the winning homes and offered to the local newspapers
for publication.
7. The winners will not be eligible to win the following year; however, they would
be eligible for an honorable mention.
8. It is important to have additional honorable mention certificates to recognize
the many citizens for their hard work and creativity.
-t
ARCADIA BEAUTIFUL COMMISSION
CHRISTMAS HOME DECORATION AWARDS
GUIDELINES FOR AWARD SELECTION
1. Provide a September, October and November newsletter to notify the citizens
of Arcadia about the upcoming judging and awards for Christmas lighting and
decorating.
2. The city will be divided into zones as they are now for the Arcadis Beautiful
Awards.
3. Each commissioner will be responsible for judging a designated zone.
4. The judging will be done between December 5th and the 10th, and the decisions
turned in no later than December 12th to the Chairperson of the Arcadia
Beautiful Commission.
5. All winners will be notified by mail. There will be two winners in each zone,
plus 10 honorable mentions. The winners would receive a certificate from the
Mayor in the month of January or February of the following year.
6. Photos will be taken of the winning homes and offered to the local newspapers
for publication.
7. The winners will not be eligible to win the following year; however, they would
be eligible for an honorable mention.
8. It is important to have additional honorable mention certificates to recognize
the many citizens for their hard work and creativity.
I
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39
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SEASONS GREETINEiS
ARCADIA BEAUTIFUL COINBUSSION'S
CHRISTMAS HOME DECORATION AWARDS
W I N NE R
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STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
July 24, 1996
TO: Mayor & City Council
FROM: James S. Dale, Administrative Services Director
SUBJECT: Utility Tax Increase
SUMMARY
The City Council, during budget study sessions and through adoption of the 1995 -97
budget, approved in concept, the implementation of a I% increase in the City's Utility Tax.
The revenue that would be generated from such an increase was incorporated into the
budget and staff is now bringing this item back to the City Council for further discussion
and possible implementation of the 1 % tax increase.
DISCUSSION
On June 18, 1996, the City Council adopted the 1996 -97 Operating Budget and approved
a proposed spending plan for 1997 -98. The budget that was adopted for 1996 -97 included
numerous cost reduction measures including reductions in services and supplies and
reduction in salary and benefit costs by the elimination of a number of positions. The City
Council also instituted a form of a "hiring freeze" whereby the City Council will now
authorize, on a case by case basis, each recruitment prior to filling vacant positions.
On the revenue side, the City Council expressed a desire to initiate a new fee for
Paramedic Service and adjustments to City fees and charges to cover a larger portion of
their actual costs., Staff is proceeding with these actions which will result in either new or
increased revenue streams amounting to nearly $300,000 annually.
The City Council also approved in concept a 1% one -year increase in the City's Utility Tax
which, it is estimated, will generate approximately $600,000. This increase will establish
the rate at 6% for one year and then sunset and revert back to 5 %, the current rate.
Utility Tax revenue is the second largest revenue source to the City, ranking behind Sales
tax revenue. In fiscal year 1995 -96, we estimate the City will end the year with revenue
from utility tax of approximately $3,700,000.
LASER 14AAGF-D
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The City first enacted a Utility Tax in September 1970. The tax was imposed on gas,
electric and telephone costs and established at 5 %. The tax was amended in June 1978
and increased from 5% to 7 %. In 1980, the tax was again amended and reduced back to
5 %, the current rate. Revenue derived from Utility taxes are deposited into the General
Fund and are used to support all those services provided in the General Fund (i.e., Police,
Fire, Maintenance Services, Recreation, Library, General Administration, etc.)
Many cities impose a utility tax and the City of Arcadia's rate of 5% is on the low side of
those cities which do impose such a tax. Cities in the vicinity that impose a utility tax
include: Sierra Madre, at 6 %, El Monte at 7 %, Pasadena at 7' /z% and Covina at 8 % %.
As you are aware, the California Supreme Court recently upheld the Constitutional validity
of Proposition 62 (Government Code 53720, et seq.) in a case called Santa Clara County
Local Transportation Authority vs. Guardino, 11 Cal. 4th 220 (1995) ( Guardino).
Proposition 62, passed by initiative measure in 1986, requires a vote of the electorate in
order to impose new taxes or to increase existing taxes for General Law Cities.
Proposition 62 does not apply to Charter cities. However, many feel there remains many
unanswered questions about Proposition 62 and its application to Charter cities is an
issue in other litigation.
The Howard Jarvis Taxpayers Association has qualified a new initiative on public financing
for the November election. Its author's hope that this legislation will restrict local
government's use of assessments or non -voter approved taxes as a way of financing
public improvements and services. Self- titled the "Taxpayers' Right to Vote on Taxes" this
measure would also extend Proposition 62's voter approval requirements for general taxes
to Charter cities. Section 2 (c) of the proposition, if passed, would require validation of
any increase in taxes that might be imposed during a certain window period which
precedes the vote. This initiative curbs Charter City authority in the same manner as the
Guardino decision has curbed General Law City authority.
Section 2(c) states:
"Any general tax imposed, extended or increased, without voter approval, by any local
government on or after January 1, 1995 and prior to the effective date of the Article, shall
continue to be imposed only if approved by a majority vote of the voters voting on the
election on this issue of the imposition, which election shall be held within two years of the
effective date of this Article and in compliance with Subdivision (b) of this section."
If adopted, this section would, it appears, require the City to obtain approval of the tax
increase by majority vote of the voters, within two (2) years of the effective date of the
legislation.
The City Council may wish to take the potential passage of "The Jarvis III Initiative" and
other potential court decisions into account when discussing a possible increase in our
current utility tax rate.
1%W41001 '.4.v ,460
Should the Council elect to proceed with implementation of a 1 % increase in the utility tax
for one year, such action would require a public meeting and hearing followed by
adoption, two weeks later, with the ordinance to take effect 30 days thereafter. Assuming
a normal timeline and initiation of the process in August, the tax would not become
effective until November, 1996, at the earliest.
CONCLUSION
It should be pointed out that the 1996 -97 budget adopted by Council contemplates the
potential passage of a 1% increase in our utility tax. With the projected revenue of
$600,000, the budget reflects a surplus of approximately $870,000. Without the revenue
generated from a Utility Tax increase, the General Fund budget is balance with a surplus
of less than I% of the budget. Any shortfall in our revenue estimates or unanticipated
expenditure could, very possibly, result in an unbalanced budget or the use of reserves
to get through the current year.
Based on the budget that was adopted by City Council, an increase in revenues, i.e.,
utility tax increase of 1 % is needed. Unfortunately, there still exists a number of questions
concerning the Court's interpretation of its application. Add to this, the potential passage
of the "new" Jarvis Initiative and its specific language which addresses its application to
Charter cities and finally, the fact that if passed, voter approval will be required for tax
increases imposed after January 1, 1995, the decision to impose a 1 % tax for only one
year is complex. We can however, proceed with implementation and either rely on the
idea that the Jarvis initiative may fail, or if passed, we can obtain voter approval in the
future.
RECOMMENDATION
It is recommended that the City Council direct staff with regard to the following:
Proceed with appropriate resolution (s), Notice of Public Hearing, etc., for a
I% increase in City's utility tax, or,
Delay further action on a 1 % increase in the Utility tax pending outcome of
the November election on the Jarvis III Initiative.
Instruct staff to evaluate and present to City Council other potential revenue
sources in lieu of the proposed 1 % utility tax increase.
Approved: " .
William R. Kelly
City Manager
JSD:mlp
r+
STAFF REPORT
FIRE DEPARTMENT
July 25, 1996
TO: MAYOR AND CITY COUNCIL
FROM: WAYNE A. CRABB, ACTING FIRE CHIEFJy - ` .
SUBMITTED BY: MICHAEL A. CASALOU, MANAGEMENT ANALYST P?4r_
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5934, AMENDING
SECTION 1 OF RESOLUTION NO. 5805 TO INCLUDE A VISITOR
COVERAGE FEE AND TO ADJUST PARAMEDIC SERVICE FEES
SUMMARY
At the July 16 City Council meeting, Ordinance No. 2055 was introduced which includes expansion
of the Paramedic Subscription Program to include visitor coverage, an increase in Paramedic Service
fees to non - residents and establishes an Advanced Life Support Paramedic Service fee for residents.
Staff is therefore recommending that the City Council adopt Resolution No. 5934 pursuant to
Ordinance No. 2055 setting a visitor coverage fee, Advanced Life Support Paramedic Service fee,
and adjusting existing Paramedic Service fees.
BACKGROUND
The City Council directed staff to expand the Subscription Program to include visitor coverage.
Visitor coverage will be available to all existing and new members for an additional $10. All
guests /visitors at a member's home will be afforded the same benefits as the member.
Included within Resolution No. 5934 is an increase in Paramedic Service fees from $125 to $150 for
Basic Life Support and from $225 to $250 for Advanced Life Support. Resolution No. 5934 also
authorizes a $125 Advanced Life Support Paramedic Service fee to be charged to residents.
FISCAL IMPACT
Adjusting existing Paramedic Service fees is projected to generate an additional $23,000 annually.
Charging residents for Advanced Life Support Paramedic Service is projected to provide $74,000
annually. The fiscal impact of the expanded visitor coverage is unknown at this time.
LASER IMAGED
i
ti
Nw+
RECOMMENDATION
In accordance with Ordinance No. 2055, it is recommended that the City Council adopt Resolution
No. 5934 to include Subscription Program visitor coverage, an Advanced Life Support Paramedic
Service fee, and adjust existing Paramedic Service fees.
Approved By: W6
William R. Kelly, City Manager
STAFF REPORT
OFFICE OF THE CITY CLERK
DATE: August 6, 1996
TO: MAYOR KUHN AND MEMBERS OF THE CITY COUNCIL
FROM: JUNE D. AL FORD, CITY CLERK
SUBJECT: 1995 -96 WEED ABATEMENT CHARGE LIST - PUBLIC HEARING
On July 16, 1996 the Los Angeles County Agricultural Commissioner
submitted the list of private properties within the City on which
the County had abated weeds, rubbish and refuse. The location of
the properties has been inserted for your information. The
charges to the property owners of these abated properties are
attached to this report.
It should be noted that of the thirty -one (31) properties listed,
sixteen of the parcels incurred a minimal charge of $26.06 for
inspection only of the property.
Each property listed on the charge list has been posted and
noticed of the public hearing this date which was scheduled to
hear objections, if any, to the charges for abatement or
inspection. If an objection is lodged, you may want to have the
matter investigated by the City Fire Department or overrule the
objection and the following motion would be in order.
Recommendation:
Following the close of the public hearing, move to confirm the
charge list as submitted and direct that the County Auditor be
instructed to enter the amounts of the assessments against the
respective parcels of land as they appear on the current property
assessment roll.
s
LASER IMAGED
MG65
WEED ABATEMENT
CHARGES BY
WEED
KEY 07/02/96
PAGE 1
WEED
MAPBOOK
PAGE
PARCEL
ZONE
CITY
TOTAL
KEY
CODE
CHARGES
7
5765
002
012
02
035
520.56
SANTA ANITA CANYON RD
William Martin
7
5765
002
013
02
035
26.06
SANTA ANITA CANYON RD
William Martin
7
5765
011
011
02
035
432.02
2121 HIGHLAND OAKS DR
Virginia B. Brown
7
5765
030
010
02
035
26.06
2222 HIGHLAND OAKS DR
Helen F. Vida
7
5772
006
030
02
035
26.06
1ST AVENUE
Inter. Church /Foursquare
7
5773
008
008
02
035
26.06
202 SECOND AVENUE
Western Security Bank
7
5773
008
009
02
035
26.06
301 SANTA CLARA ST
Western Security Bank
7
7
5773
5775
014
025
011
025
02
02
035
320.98
169.99
151 ALTA ST
SANTA CLARA
Amir Zahir /Y. Younaei
035
ST
Ellzworth Dahlgren
7
5777
029
033
02
035
26.06
801 W. HUNTINGTON DR
Soterios Bicos
7
5777
036
002
02
035
26.06
1045 W. HUNTINGTON DR
Maier Brewing Co.
7
5784
020
014
02
035
26.06
LE ROY AVE
George P. Kolovos
7
5788
014
013
02
035
26.06
WOODRUFF LN
Louise Nassaney
7
8532
016
007
02
035
26.06
11826 E. THE WYE ST
Micro -Tek Assoc., Inc.
7
8532
016
011
02
035
26.06
GOLDRING RD & VARUS ST
Julia P. Contreras
7
8532
017
004
02
035
532.18
CLARK STREET
San Gabriel Vly Water Co.
7
8532
017
009
02
035
226.89
GOLDRING RD
Consolidated Rock Prod.
7
8532
017
011
02
035
345.64
GOLDRING RD
Inez M. Contreras
7
8532
017
049
02
035
482.76
GOLDRING RD
Jung Juang
7
8532
017
056
02
035
290.29
GOLDRING RD
Jung Juang
7
8532
017
057
02
035
377.06
GOLDRING RD
Xavier Contreras
7
8532
018
005
02
035
381.52
GOLDRING RD
Kardashian Enterprises
7
8532
018
011
02
035
381.52
RANDOLPH ST
Samuel Kardashian
7
8532
018
018
02
035
529.25
RANDOLPH ST
Henry S. Hendler
7
8532
018
019
02
035
356.46
RANDOLPH ST
Henry S. Hendler
7
8532
018
021
02
035
638.22
GOLDRING & KARDASHIAN AVE
Wang Assoc.
7
8532
019
024
02
035
26.06
GOLDRING RD
Scott & Haiti Wei
7
8532
019
028
02
035
26.06
GOLDRING RD
Robert & Marliss Myers
7
8532
019
029
02
035
26.06
RANDOLPH ST
Robert & Marliss Myers
7
8545
024
004
02
035
26.06
LOWER AZUSA RD
E.O. Rodeffer
?
8545
024
005
02
035
26.06
LOWER AZUSA RD
E.O. Rodeffer
TOTAL PARCELS = 31 /TOTAL CHARGES = 6,402.30
UU❑
Memorandum
areadlla r+edove/olpn�nt agency
DATE: August 6, 1996
TO: Arcadia Redevelopment Agency
i
FROM: V Pete Kinnahan, Economic Development Administrator
SUBJECT: PRESENTATION OF PROPOSED HOTEL DEVELOPMENT
BY EXTENDED STAY AMERICA FOR TH E � 2. ACRE
PROPERTY LOCATED AT THE NORTHr CORNER
OF SANTA CLARA AND FIFTH AVENUE
SUMMARY
The Redevelopment Agency and Emkay Development Company entered into a
Disposition and Development Agreement (DDA) dated November 17, 1987, as
amended, requiring the development of a 48,600 sq. ft. professional office building on
the former Kiewit -East property (see site map, Attachment 1). Amendments to the DDA
schedule required that the building be completed by July, 1993 but Emkay has
informed Staff that the recession and lack of an office market in this area have inhibited
development. The DDA which remains in effect per Agency Special Counsel Steve
Deitsch, requires that any change in use on the site first be approved by the
Redevelopment Agency.
Extended Stay America (ESA) has approached the Agency staff and expressed a
desire to construct a 3 -story, 120 room hotel on 2.6 acres of the 3.4 acre parcel located
on the northwest corner of Santa Clara and Fifth Avenue instead of the required
professional office use (see concept plans - Attachment 2, and supporting documents -
Attachment 3).
Representatives from Emkay Development Company and Extended Stay America will
be at the Study Session to present their proposal.
DISCUSSION
The Emkay property (see site map) is currently a Planned Development Area under the
General Plan Land Use Element. (The proposed new General Plan Land Use is Mixed
Use Commercial and Residential.) Zoning is Commercial Planned Development 1
(CPD1). The Redevelopment Plan Land Use is Planned Development (PD).
-1-
(� C- f= "2 4/o, S p� d" -? , ,;,v r LASER IMAGED
In 1986, when Emkay initially presented its Northside development concept to the
Agency, there was a strong market for office uses. Emkay had planned a "business
park" which combined professional office on Santa Clara with hotel and restaurant uses
on Huntington and Gateway Drives. Unfortunately, the recession prevented
development of professional office on the Emkay site. Over the last few years the
Agency has worked with Emkay on the proposed 14 acre Costco retail project, as well
as on other development concepts proposed by various potential Fifth Avenue site
developers, including Gateway Associates. In November, 1995 Emkay did not reply to
the Agency's letter offering an Owner Participation opportunity with the then proposed
Gateway Associates retail promotional project. The Agency recently amended
Gateway's Exclusive Negotiating Agreement to remove the Emkay property from
Gateway's development site because Gateway stated they were unable to locate a
retail user who could make the necessary lease payments. Prior to this amendment.
the Agency had permitted the development generally on the Gateway site but
necessarily on the Emkay site of "one hotel user which is determined by the Agency, in
its sole and absolute discretion, to be a high quality and upscale hotel operation which
will develop a hotel containing first class architectural amenities ".
The possible market uses for the Emkay property at this time appear to be retail
(promotional), hotel (economy and mid - range), residential (senior housing), professional
office (Research & Development), mini - storage, recreational (roller hockey /arena
soccer), and similar uses.
Staff does not currently see a market for professional or medical office, high -end hotel,
theater, restaurant/dinner house, industrial, and similar uses.
However, if the Gateway project is developed in both Monrovia and Arcadia as
planned, and the MTA rail line is definitely coming to Arcadia in 2001, the marketability
of the Emkay site will likely expand to include some of these uses, eg., professional
office.
ANALYSIS
ESA has submitted plans for a 3 -story, 120 room "value- oriented" hotel on 2.6 acres of
the 3.4 acre site. However, staff has two major concerns with the ESA proposal: 1)
architectural design; 2) use.
Architectural Design
The Agency has been working for years to upgrade the appearance, image, and
reputation of the downtown project area. The Agency has required significant design
improvements to all of the newer buildings and adopted new CBD design guidelines.
Further, several million dollars were invested by the City to upgrade the public
streetscape and utility infrastructure in the area.
-2-
Earlier this year ESA submitted concept plans for their proposed project. At Staff's
suggestion, ESA has eliminated the exterior stairways and redesigned the facades.
However, the architectural design even as revised unfortunately still represents a
design standard the Agency has previously found unacceptable:
There is insufficient facade articulation (required by City Code). The
building face is generally flat, without sufficient shadow, relief, or
contour.
There are exterior wall mounted HVAC units in each room (none of the
newer Arcadia hotels have these)
Due apparently to ESA's economy /budget market, there are no exterior
amenities (eg., pool, spa, children's play area, sports court, BBQ area,
gazebo /seating area, etc.)
The plans do not indicate any special or unique architectural treatment
(eg., in the parking lot/driveway installation of decorative paving blocks,
decorative lights, mature landscaping, etc.)
The proposed colors (Andorra brown and Winslow gray stucco; silver
lining window trim; wall units painted Winslow gray; gray concrete tile
roof) appear dull and uninviting
The parking space dimension is shown as 9' x 18'. This would require a
parking modification (9'x 20' is City code)
Staff is particularly concerned about the appearance of this project since it is visible
from the 210 Foothill Freeway and will complement the nearby hotels and the adjacent
proposed upscale Fifth Avenue /Gateway retail promotional project.
ESA only proposes to use 2.6 acres of the site. Approximately one half acre (23,000+
sq. ft.) will be available for other development. However, the remnant parcel is
triangular in shape. Development of this parcel may be further restricted by a Cal Trans
access easement at the rear of the property, leaving an underdeveloped and possibly
unsightly parcel.
Staff recommends, if the Agency desires to consider permitting the ESA use, that the
architectural improvements as set for'ch above be required, and that Emkay first provide
a market feasibility analysis of the remnant parcel.
Use
ESA is an extended stay hotel, meaning the average guest spends several days to
several weeks at the facility and the price is adjusted for longer occupancy. Each
room has a fully- equipped kitchen.
The City's 10% transit occupancy tax can be collected for only 30 days, per State law.
The ESA chain markets itself as a "value- oriented" budget or economy hotel. Their
prospectus for a stock offering dated November 22, 1995 states that nationally ESA
expects to charge a weekly rate of $179 to $189 per room ($25.57 to $27.00 per night).
-3-
However, the materials submitted for Agency consideration indicate a higher weekly
rate of $299 per room ($42.72 per night). Staff is concerned that if weekly or monthly
rates become low enough, the hotel effectively could convert over time to a low income,
120 unit "apartment" While the Agency is required to develop low /moderate income
housing, and the City is required under the Housing Element of the General Plan to
facilitate the development of low /moderate income housing, a "converted" hotel on this
site which has been neither designed nor constructed as a long -term, multi - family
residence pursuant to State statute and City code could become a blighting influence.
Further, while ESA or its successor may intend to market the hotel as mid - price, either
may, for economic reasons, lower the rates charged.
ENVIRONMENTAL IMPACT
If the DDA land use change from professional office to hotel is formally approved by the
Agency, the project will be environmentally assessed as part of the City planning
process.
FISCAL IMPACT
Possible revenue to the Agency of $50,000 to $55,000 annually in tax increment
Possible T.O.T. (bed tax) to the City of $130,000 annually (70% occupancy), plus
other incidental annual Business License fees and utility users tax
RECOMMENDATION
1) That the Agency receive and consider the proposal given by Emkay
Development Company and Extended Stay America representatives.
2) That the Agency adjourn to Closed Session pursuant to Government
Code Section 54596.8 to confer with Agency negotiators William R. Kelly
and Peter P. Kinnaiian on possible amendment to the existing
Disposition and Development Agreement as amended with Emkay
Development Company, Richard K. Smith, Agent, affecting the property
located at the northeast corner of Santa Clara and Fifth Avenue,
Approved By: WL�q
William R. Kelly, Executive Director
Attachments:
Attachment 1 - Site Map
Attachment 2 - Extended Stay America Site Plan, Elevation
Attachment 3 - Marketing Brochure & Arcadia Summary Market Study (7/96)
ME
LOCATION MAP
KIEWIT EAST (EMKAY) PROPERTY
CITY OF ARCADIA \
SAINT JOSEPH ST. WATER PLANT)
KIEWIT EAST (EMKAY)
-- P NO, 5773- 008 -010
WESTERN SECURITY BANK
E. SANTA CLARA STREET
D.B. MILLIKEN CO. PROPERTY I
A.P. NO. 5773- 009 -012
'- - - - - - - - - - -
RESIDENCE INNS
- RICHTER PROPERTY
A.P NOS. 5773-009-00
5773- 009 -01
Iw
EMBASSY SUITES ----- - ---- - - - - -' I Z
HAMPTON INNS -'< W
- IQ
F- WORLD VISION PROPERTY
- - --
i \ 1
T ARCADIA LANDMARK I O
DERBY I
RESTAURANT- STICE BROTHERS
'� _ ? � I
E. HUNTINGTON DRIVE
July 30, 1996
KIEWIT EAST (EMKAY) PROPERTY
POSSIBLE EXTENDED STAY OF AMERICA
DEVELOPMENT SITE
ATTACHMENT 1
Q
Qo
<X
Q
-
U
Z
.�
Q
0
o
NORTH
U
U
NO SCALE
CITY OF ARCADIA \
SAINT JOSEPH ST. WATER PLANT)
KIEWIT EAST (EMKAY)
-- P NO, 5773- 008 -010
WESTERN SECURITY BANK
E. SANTA CLARA STREET
D.B. MILLIKEN CO. PROPERTY I
A.P. NO. 5773- 009 -012
'- - - - - - - - - - -
RESIDENCE INNS
- RICHTER PROPERTY
A.P NOS. 5773-009-00
5773- 009 -01
Iw
EMBASSY SUITES ----- - ---- - - - - -' I Z
HAMPTON INNS -'< W
- IQ
F- WORLD VISION PROPERTY
- - --
i \ 1
T ARCADIA LANDMARK I O
DERBY I
RESTAURANT- STICE BROTHERS
'� _ ? � I
E. HUNTINGTON DRIVE
July 30, 1996
KIEWIT EAST (EMKAY) PROPERTY
POSSIBLE EXTENDED STAY OF AMERICA
DEVELOPMENT SITE
ATTACHMENT 1
f
Z,
rn
WWII.
CLIENT
E ]tT_E W D E D ST A. Y A M E Ik!_q 1,
n_�.
I c I E N c I E
HM I- GRAND AVE
SUITE 1170
EL SEGUNDO. CA 90246-6000
PH (310) 414-6800
FAX MAN 414-8810
COMMERCIAL PROJECT-
NOHT�f 1,10i Of t SANTA UARA STREET Al THE FOOTHLL FREEWAY
ARCADIA,CA.
N12 /9t SDS
ail'~
-
\ 1
SITE PLAN
I`7I HILL FREEWA— (210)
A PROJECT FOR .
EEIXITEWDEDEST�:AY AMERICA
F F I N C I E S
190 E GRAND AVE PH (310) 414 -6800
SUITE 1170 FAX (310) 414.8810
E
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Summ" CI y
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144
COMMERCIAL PROJECT-
Nl Yllrl 51111 (11 I ;ANIA I.I AIIA 1111E11 Al 114 1()()IIYI 11111 WAf
ARCADIALA.
l SEGUNDO, CA 60246 -6000 04/18/96 RM
04/16/96 WR
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ORAn . LMM1taT T'YI'I�LGry
DIIAY'•3i10
ELEVATIONS
9-1
C I I S OR STK.GO
LOLOa TCi MATW A1An
F LAlElRT YYIO:A \.R/1T"•]]b
LIDM1YI T CO TILE
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SOUTHWEST ELEVATION `e "Tt°o V "c°�An^°N I -el.s oReTUCCOe x
coLOa 1-(I I,nTC� PRtn . LAnBtaT coLOA ro .I�rch nc.n .:A.erAT
Sll JtR LIRIW' •!]00 'AfOOMA ORAY�' •IiiO
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_ -V
SOU THE AST ELEVATION
NORTHEAST ELEVATION
A PROJECT FOR •
E TENDED STAN i�ME!LICA
E F F I C I E W C I E S
1680 E- GRAND AVE-
SUITE 11-10
EL SEGUNDO, CA 60246 -6000
PH (310) 4H -9800
FAX (310) 4H -9810
COMMERCIAL PROJECT-
N1N/111SOL 01 1 :.AN 1A (A AIIA SIMI I Al IIM Fllnll1111 IILLEWAY
ARCADIA,CA.
-- c.I...
041lbf 6 HM
n, "I I 1
EXTENDEDSTAY/WERICA
E F F I C I E N C Awft
Y S T U D I O S
ESA PROPERTIES, INC.
SUMMARY
MARKET STUDY
FOR THE
120 -ROOM EXTENDED STAY AMERICA
ARCADIA, CALIFORNIA
JULY 1996
U L I u 11996
ESA Prt,purtics. Inc - 1960 Eau Grants Att'nne. Suite 1 170 - El Sound,,, CA 90245-5000 , P 310 - 414.6800 - F 310 - 414 -6810 n_ — 3
Aamk
PROPOSED FACILITY
Number of Rooms:
Room Rate:
Proposed Opening Date:
Recommended Facilities /Amenities:
bdo
..r.
SUMMARY
120 #
5299.00 per week. $61.50 per night. )4
April 1. 1997
cable /pay movie television. vending machines.
washer and dryers.
Site: The site is located on Santa Clarita Avenue. The parcel size is roughly 2.6 acres.
Visibilitv: The site has good visibility for East & West bound travelers on [ -210.
Access: Accessible from I -210 and Huntington Drive.
Ingress /Egress: Slightly difficult, Prominant signage will be important.
Surrounding Land Uses: Primarily retail , commercial office, hotel, and roadways.
Proximity to Demand Generators: Excellent; comparable to most competitive hotels.
Conclusions: The site is considered an excellent long -term location for Extended Stay America. It has excellent
visibility from surrounding areas and good access, however, from the freeway site access is slightly difficult. The
site is located in close proximity to area demand generators and area amenities. The large number of restaurants.
retail stores, and existing hotels surrounding the site are an extremely positive factor.
AREA REVIEW
Population: Increased 1.4 percent compound annually between 1980 and 1990. Future growth estimated at 2.98
percent over the next five years. Population within five miles of the site is estimated to be 330,830. This population
count is very strong and is a strong indication of the success of this location.
Employment: Los Angeles County employment increased 0.6 percent annually from 1989 to 1994. Unemployment
in Arcadia has remained low over the last five years, averaging 5.0 %, well below the county average. Within five
miles of the site there are estimated to be 9,346 businesses. employing 91,434 people. These employment figures are
very healthy and are projected to increase, insuring the success of this location.
Median Income: The .Arcadia market has a strong median household income within five miles of the site averaging
540.694.
Office: The Arcadia/Monrovia/Pasadena market area contains roughly five million square feet of office space with
a vacancv rate of 14.8 percent in 1995.
Industrial: The San Gabriel Vallev market area contains roughly 112 million square feet of industrial space with a
vacancy rate of 7.6 percent in 1 995.
Ank
DEMOGRAPHICS
The following table lists the demographics of thirty -two very successful extended stay hotel locations. The
demographics of this location in San Dimas compare very favorably with these other locations. Based on a
comparison of demographic factors we predict this to be an excellent location for an Extended Stay America hotel.
Project
City
tiiedian
Income
Population
# of
Businesses
# of
Employees
Traffic
Count
I -210 & Huntington
Aracdia, CA
$40.191
330,830
9.346
91,434
200.000
1
Osuna
Albuquerque,NM
$33,640
196,858
10,758
138,941
80.100
2
I -30 & Cooper
Arlington,TX
S43,272
219,096
7,093
67,774
110.000
3
Hwy 360
Arlington.TX
$31.095
126,260
10,955
141,771
109.000
4
Jimmy Carter &
Atlanta, GA
$43,187
185.726
10,973
140,582
100.000
Buford Hwy
5
1-35 & Hwy 290
Austin,TX
$28,619
236,601
17,437
173.935
151.000
6
Burnet & 183
Austin,TX
$34,795
206,827
11,989
127,375
127,960
7
183 / Pavilion
Austin,TX
$38,865
136,265
5,090
72,015
55.000
8
Stemmons
Dallas, TX
$36,247
173,000
18,585
314,888
100.000
9
Coit Road
Dallas. TX
$42,895
335,840
24,925
335,710
80.000
10
Tollroad
Dallas, TX
$47,344
245,000
14,631
239,078
73.500
11
Skillman
Dallas, TX
$37,300
340,000
20,477
253,685
45,297
12
Las Colinas
Dallas, TX
$37,502
126,710
9,417
168,847
29,200
13
Tech Center
Denver,CO
$43,956
212,177
15,100
182,232
165.400
14
I -225 & Iliff
Denver,CO
$38,356
301,003
10,769
118,816
85.000
15
Louisville
Denver,CO
$48.119
63,352
2,333
31,035
50.900
16
Highlands Ranch
Denver,CO
$64,895
129,800
8,306
139,792
40,300
17
I -20 & University
Fortworth,TX
$32,729
234,614
13,710
202,437
91.000
18
N. Richland Hills
Hills, TX
$37,184
191,377
8,573
81,435
113,000
19
West by NW
Houston, TX
$33,984
197,232
9,507
111,363
152.000
20
Fuqua & IH 45
Houston. TX
$33,265
165,936
6,932
68,165
147,000
21
Bammel - Westfield
Houston, TX
$39,300
120,053
5,302
51.034
117,000
22-
Stafford
Houston, TX
$34,909
298,825
9,874
103,097
106.000
23
Park Ten
Houston, TX
$48,420
129,813
5,548
67,707
103.000
24
Westheimer
Houston, TX
$36,331
397,487
24,453
259,034
46,000
25
Willow Brook
Houston, TX
$43,480
171,845
5,625
53,188
38,000
26
Astrodome
Houston, TX
$37,591
287,640
9,654
307,389
15,563
27
I -17 & Dunlap
Phoenix,AZ
$32,520
362,144
12,925
164,751
39,000
28
Fredericksburg
San Antonio,TX
$33,984
198,800
9,507
111,363
152,000
29
I -281
San Antonio,TX
$43,733
181,077
11,504
116,055
99.000
30
I -10 / NW
San Antonio,TX
$34,669
170,557
6,119
70,005
87,000
31
6th & Marshall
Scottsdale AZ
$32,175
181,613
11,322
138,663
40.000
32
I -10 & Baseline
Tem e,AZ
$36.876
261,668
10,832
142.534
82.000
Gla
COMPETITION
AWft
The Extended Stay America ��ill till a segment in the lodging market which is currently unserved in Arcadia and the
surrounding area. The proposed Extended Stay America will compete indirectly with the following properties:
Competitive Properties
Hotel
Number of Rooms
Rate
Residence Inn
120
$104.00
Hampton Inn
131
$ 69.00
Embassv Suites
194
$119.00
Holidav Inn
174
$ 76.00
W vndham
151
$ 79.00
Oaktree Inn
56
$ 49.00
Mote16
87
$ 36.00
Best Western
69
$ 33.30
Santa Anita Inn
I I2
$ 33.30
Proposed Coutaard
?
o
TOTAL 1094
Source: Smith Travel
The following table outlines the historical occupancy, average daily rate (ADR), and revenue per occupied room
(RevPAR) for the following hotels, Residence Inn, Hampton Inn, Holiday Inn and Wyndham.
Market Occupancy, Average Daily Rate & RevPAR
Year Occupancy % ADR RevPAR
Primary Competition
1992 67.4% $63.79 $42.99
1993 64.7% $65.01 $42.06
1994 78.0% $65.23 $50.88
1995 67.8% $67.71 $45.91
Source: Smith Travel
Recommended Room Rate: $299.00 per week. It ,2, 7 -+wtz7'
$55.50 per night.
Sales Efforts: Market is competitive with national franchise marketing efforts.
Occupancy/Demand Growth: Market occupancy has been relatively constant from 67.4 percent in 1992 to 67.8
percent in 1995, except for the increase in 1994 due to the World Cup. During this period room night demand has
roughly retained constant.
ADR Growth: Market average rate has increased 2.08 percent annually from 1992 to 1995. More recently, the
average rate for the market decreased 3.8 percent from 1994 to 1995. Management at most competitive hotels
indicated that they have increased average rates in 1996.
REVPAR: RevPAR for the market increased 6.8 percent from 1992 to 1995. More recently, RevPAR decreased
10.8 percent from 1994 to 1995 due to the decrease in market occupancy after the World Cup.
Supply Additions: A Marriott Courtyard is planned in the market which would be in- direct competition for the
proposed Extended Stay America. Based on the strength of the market, we believe that a second extended stay hotel
will probably be developed over the next three years, in the market area. Therefore, we have included an additional
120 -room hotel to the supply in mid 1998.
.rm.
LODGING DENIAND
Commercial - Individual: This demand is tied to many of the corporations located in the subject area. with
numerous large and minor accounts. In addition, we have included government/contract business in this segment.
Moderate growth expected in the future.
Group: Generated b�, corporate sales meetings and training sessions. predominately captured by the Embassy
Holiday Inn due to the size of the properties. Growth is expected to continue in the future at a moderate rate.
Tour /Travel: Due to close proximity to the Rose Bowl, Pasadena and a large resident population, the subject
market attracts a significant amount of individual and group tour demand seeking less expensive accommodations.
SNERF business on weekends is good. Moderate growth expected in future.
1995 Market Demand Segmentation
Segment
Market
Commercial - Individual
66%
Group
12%
Tour % Travel
22%
TOTAL
100%
TARGET MARKET
Extended Stay America's demand comes from the following target market segments which are subsegments of the
Commercial-Individual market segment, which comprises 66% of total market demand.
:Market Segment Percentage
Corporate Travel & Training 54%
Corporate Relocations 24%
Personal Needs 22%
Total 100%
Corporate Travel and Training
Corporate travelers on out of town assignments such as auditors, product demonstrators, equipment
ittstalling/repairers, or contract -based consultants are all sources of business for extended stay lodging. Installers of
increasingly complex technical equipment are often required to be in their client's locations for several weeks yet are
given a low per diem allowance. Extended stay lodging fulfills a need and demand of corporate travelers that is
currently not being satisfied in the market place.
Providing extended training is important to industries as diverse as banking and finance, utilities and transportation,
communications, and high- technology industries. As the number of technical jobs increase, skills required of
employees change more rapidly. This increases the importance of training and continuing education to business. As
skills become more technical, training periods increase from weeks to months. Long term training for individuals or
groups benefit from lodging designed for extended stays. Trainees in extended stay properties are in a more
homelike condition, which reduces stress and increases productivity.
Ap..
Corporate Relocations
Corporate relocations have created a major service industry within the United States due to the high cost of
relocations. Career paths in major corporations frequently require executives to relocate every few years. Also in
today's corporate environment of downsizing and layoffs. many lower level employees are also being required to
relocate. When individuals spend considerable time in hotels. they realize hotel accommodations are not
comfortable for extended periods. are expensive and involve incremental telephone and meal charges. Many
corporations looking to reduce costs offer a lump sum reimbursement or limit the number of days of for which
lodging will compensated. These arrangements provide a financial incentive for the employee to find comfortable
extended stay lodging at a moderate cost.
Individual .Needs
Relocation has become a way of life for many Americans. A continued migration has occurred to the Northwest.
West Coast and Sunbelt from other regions such as the Rustbelt and the Northeast. Many seek new employment
opportunities. more temperate climates or simply a better quality of life. Recently there has been a strong migration
to California. Oregon and Washington. Individual relocation's are rarely funded by expense accounts. Some are
undertaken by affluent people, but many of those relocating are on fixed incomes (e.g. retirees) or are between jobs
and conserving their funds. Family needs include moving to a new house, during a divorce, following a fire.
around the time of a new baby, or during many other family events. People in a personal relocation desire relatively
short-term lodging that is moderately priced and offers access to kitchen facilities.
Outlook: Market is anticipated to experience moderate to strong growth over projection period as the economy and
market continues to grow.
PROJECTED PERFORtitANCE OF SUBJECT
Extended Stay America - Arcadia
Projected Operating Results
1997 -2002
Year
Occ% ADR
RevPAR
Stabilized
85.0% $55.50
$47.18
1997'
70.0% $57.50
$40.25
1998
85.0% $58.25
$49.51
1999
85.0% $59.00
$50.15
2000
85.0% $59.75
$50.78
2001
85.0% $60.50
$51.42
2002
85.0% $61.25
$52.06
Note: ") Partial year of operation - April 1. 1997 through December 31. 1997
..
ECONOMIC BENEFITS
AOk
The Extended Stay America hotel will generate many positive fiscal impacts for the City of Arcadia. The fiscal
impacts will range from one time fees paid to the City during the development of the project, to taxes and economic
benefits on an annual recurring basis.
Development Fees
The following estimated fees will be paid to the City of Arcadia and other muncipalities during the development of
the Hotel:
Planning Fees
Traffic Fees
Building Fees
Water Fees
Sewer Fees
Park and Recreation Fees
Total One Time Fees
Property Taxes
The site of the Extended Stay America is currently vacant and has a market value of:
The Extended Stay America hotel is projected to have an assessed value of:
Estimated increase in assessed value:
Estimated increase in annual Property Taxes:
Transient Occupancv Taxes
Based on the following conservative estimate:
120 rooms
80% occupancy rate
$299.00 average weekly rate
$1,492,608 annual gross revenues
10% transient occupancy tax rate
Annual generation of transient occupancy taxes:
$4.000
527,000
S17.000
$10.000
$71.200
$7.000
$136,200
$ 1,389,564- 1 l)^'-)
$ 6,250,000 - 7-C r'} L-
$ 4,860,436 - 0 c.- 0 Lo
$ 50,062
$ 149,260
Spending Multiplier Effect AT %C q " - /130/4"'6
The guests of the Extended Stay America hotel will have a positive spending multiplier effect on the local business
surrounding the hotel. The following is a conservative estimate of the spending multiplier based only on the purchase
of meals from local restaurants. This estimate of the spending multiplier does not include purchases of durable
goods (clothing, furniture, etc.), entertainment (movies, bowling, night clubs, etc.), or other local services (dry
cleaning, car washes, auto repair, etc.) which would also be expected to occur.
120 rooms
80% occupied
70% of the guests eat one meal a day in the local community
$10 average bill
Total annual spending multiplier
Total annual sales taxes on multiplier spending
$245.280
$ 19,622
Total Annual Ongoing Economic Benefit $ 464,22.1
sh• , • t
a
OPPORTUNITIES AND RISKS
Opportunities
• Strong market with very good demographics.
Risks
• Secondary Physical Location in Market Place.
• Due to continued growth of market there is the risk of other new extended stay properties being added to the
supply in the future which has been included in our analysis in mid 1998.
RISK ASSESSMENT
Overall: Low - medium
Market: Low - medium
Management Risk: Low
Conclusion: Strong market with new supply expected to be absorbed quickly. Good occupancy and average rate
growth over last three years, which is expected to continue in 1996 and the future. There has not been any new hotel
development in market since 1989. The proposed Extended Stay America product will compete effectively in the
market and benefit from the continued commercial growth in the area.
c: \esad\mark \califo --1 \arcadia\market3
EXTENDED
EFFICIENCY STUDIO S
THE BOTTOM Ll N E
k-W Is
16
T
V A L 1-1 L-
EXTENDED I
E b F i ('. I I - N C Y S T U 1) I U `,
IN THE LAST FEW YEARS THE DEMAND FOR EXTENDED STAY FACILITIES HAS GROWN
MORE RAPIDLY THAN FOR ANY OTHER SEGMENT OF THE LODGING MARKET.
S I T U A T 1 4 N
I ''* The nn i� i, i, for extended stay facilities has
far outstripped suitable accommodations.
Although high -cost suites are available, the
The market for value - priced, h i ii 6
is now served by fewer than 400 facilities nationally.
Some experts predict that the demand for such lodging can
support 3,000 to 5,000 facilities. And as...
REE (it :AT1010
SHOli.I.-TERM GOVEFyPIMEN.
OTH k Y'EMVORAk',i E':. I1-, ".'i S
become more common, this market segment
is expected to grow.
EXTENDED
1" 1� 1 I C I f_ N C \' s T 11 1) 1 4) s
EXTENDED STAY AMERICA IS POISED TO BECOME THE NEW LEADER
IN HIGH - VALUE, EXTENDED STAY LODGING.
WHO WE ARE
We are a nationwide, non - Franchised hotel chain combining rigorous cost - control
policies with a carefully- tailored offering of Features and services to maintain a market
profile that will be attractive to value- oriented consumers.
EXTENDED STAY AMERICA IS COMMITTED TO QUALITY, COMFORT AND VALUE.
2
EXTENDED
1. 1 V I( I I+ N( 1'
EXTENDED STAY AMERICA IS COMMITTED TO OFFERING EXCEPTIONAL VALUE, WITH
A CLEAR CORPORATE VISION OF QUALITY, EFFICIENCY AND SERVICE
MISSION
Our company is led by
11. V11Arrai_ 1 Ili i
and 1ii.uit(.�[ 1). 1Iliiri .I)ri, li ..
two of America's leading businessmen
whose companies have included
Blockbuster Entertainment and
Waste Management Services
STATEMENT
L.
/1
"We built our facilities to a high standard of excellence,
and run them the same way.
We strive to be good corporate neighbors, and all of our businesses
are assets to the communities they serve."
3
EXTENDED
F F F I C I F N C V S '1' l) D 1 /l %
EXTENDED STAY AMERICA PROVIDES THE LODGING SOLUTION FOR VALUE-CONSCIOUS
BUSINESSES, BUT ITS USEFULNESS DOESN'T STOP THERE.
BUSINESS& COMMUNITY
24%
CONSTRUCTION
PROJECT
OTHERS
10%
CORPORATE
18%
24%
BETWEEN
HOUSES
12%
PERSONAL 12 O/O
TEMPORARY
WORK
.a
Many vital business and community needs
are met by Extended Stay America's services.
Leverage your budget for maximum value.
C (► if V t)
U I-. E 0 C ik .J..
When looking for a new home, or waiting to move in,
Extended Stay America's open -ended stay policy takes the pressure off.
w' A 94 1 E Y !f I'> 1 .d
When relatives want to stay a little longer,
they can pay a lot less.
When fire or disaster hits, Extended Stay America can be the place to stay.
L1111ER(iLNIcy d
'1 r�) U A I; I. 9 o
When construction makes it nice to be
out of the house, you can afford to do it.
U
EXTENDED' ,
1i F F I C I E N (' }' S T 11 I) 1 () S
EXTENDED STAY AMERICA HAS BUILT THE VALUE EQUATION BY DESIGNING
ACCOMMODATIONS FROM THE GROUND UP WITH COST AND QUALITY IN MIND.
FEATURES GUESTS WANT-)
Extended Stay America offers spacious, fully - furnished rooms
which include the following features:
T E L E PH0NIk:S IN11'1 -1 V401R.R. 04AI0.
because staying away from home shouldn't mean
being out of touch.
C0MPU'I EN DATA PO 1? d':zo
to keep high -tech travelers connected.
QUL.EN -SIZE BEDS
for a comfortable night's rest. A
COLOR TELEVISIONS WITII I ?E'n OTO.. AND CABLE
providing the entertainment and
information that guests want.
KITCHENS
which include refrigerator, microwave, stove top,
cooking utensils, coffee maker and service for three.
FULLY ADA °COMPLIANT R 0011AS AVAIR.ARLE
to serve the needs of disabled guests.
N
A
EXTENDED <.
F F I. 1 C I F N C Y S T II 1) 1 0 S
EXTENDED STAY AMERICA'S HOTELS ARE EFFICIENTLY-RUN, COMPANY-OWNED FACILITIES.
THIS MAKES OUR HIGH VALUE EQUATION POSSIBLE.
SERVICES GUESTS NEED
E;
6
We offer the following services for the comfort and convenience of our guests:
"k ' s
i
� I
FAX SLRVIICF;,
1 0 U :11, IL IC L L I•' I rJ 6 1i L, III V I C, L
C: 0 1 N L A U N D It Y 0 N P It K: NI 9�
MAIL DELIVERY
VEN DIN (2 MAC IfiNh AR A
0
EXTENDED i , , ; � .
E F F I C I F N C V S T U 1) 1 ) S
OUR ROOMS ARE IDEAL FOR VALUE-CONSCIOUS TRAVELERS AND COMMUNITY MEMBERS WHO
WANT COMFORT AND WANT TO SAVE MONEY, EITHER FOR THEMSELVES OR THEIR COMPANIES
VALUE EQUATION
II1L LXTENULO ;.r FAY AMERICA VALUL EQUAIi0it
We offer great F E A T U R L S,
convenient L O C AY 1 0 N S,
convenient guest S E k V I c L S and
excellent t' k I t i. to make our accommodatioils
a true 'r ;i_ III
7
w
III
1IM15.Uff\WM JA12'AIiii-
- 0'. :
,.
Fly l ill�l
%[:7 4J
MN o: /1
u li
oil
tl
110-
T-
x'
�Yf_'41
.. < r� Y;'/,�,
.. �r;�,7�
• F t. � �
.. .. w.� � ^r.M diSt. �w.t w l< .f,.
;
,r� � 'fie i � • , �/
Jt
:,.
..
�
EXTENDED
E P P I C I B N C Y S T I 1) I t S
EXTENDED STAY AMERICA
jo
EIE
1 y1p14:Ai_ Irco.Jo ;41 1 ,
y 11
�7 �a -Go
:1
°R•TE° STAFF REPORT
OFFICE OF THE CITY MANAGER
DATE: AUGUST 6, 1996
TO: MAYOR AND MEMBERS OF THE -CITY COUNCIL
FROM: WILLIAM R. KELLY, CITY MANAGER
SUBJECT: RECOMMENDATION TO APPROVE THE RELEASE OF A
REQUEST FOR PROPOSAL FOR DEVELOPMENT OF A
ROLLER HOCKEY ARENA/SOCCER COMPLEX AT THE SITE OF
THE FORMER ARCADIA MOUNTED POLICE BUILDING
BACKGROUND
In late 1994, the City Council directed the Recreation and Parks Commission to study
the feasibility of developing a roller hockey arena /soccer complex in the City.
Consequently, the Commission studied a number of sites and evaluated the market for
such a facility.
In January of 1995, the Commission sent a report to the City Council suggesting sites
for consideration and encouraging the continued analysis of such a development. At
the time the Commission's report was prepared, there were no sites that seemed
economically feasible for such a use. However, in the Summer of 1995, an analysis
of the Mounted Police Facility determined that the buildings were in very poor condition
and should be demolished, and that overall, the property was under - utilized. Out of this
discussion came the idea to use this site for the referenced recreational facility.
In April of 1996 the City Council decided to support the development of a Request for
Proposal ( "RFP ") to determine interest by the private sector in the development of a
roller hockey arena /soccer facility on the referenced site under a land -lease
arrangement. This report provides a draft RFP for your review and requests City
Council authorization to release the RFP and bring back proposals for consideration.
DISCUSSION
The attached RFP outlines the City's desires and expectations of a roller hockey /soccer
facility. The document provides details about the intended use, hours of operation,
scope of services and submission requirements. We are proposing that the City be
responsible for delivering the site and assisting in some parts of the environmental
LASER IMAGED
rft In- F CL f
to
RFP - Roller Hockey /Soccer Facility
August 6, 1996
Page 2
analysis. We are not suggesting that the City will pay for the environmental analysis
or absorb any City fees. Evaluation of the proposals will .be based on certain criteria
with the financial capability of the applicant carrying the most weight. The schedule
assumes an August 19 distribution; September 20 deadline for submissions; and a
report to the City Council on October 15. After the Council selects a developer, the
entitlement process,, environmental analysis and preparation of final documents will
begin.
The only potential issue at this point is the fact that we do not know if the area is
contaminated with waste or material that could make construction difficult because we
do not have sufficient data . about the adequacy of the materials that were used to
construct both the surface and sub - surface of the site. Before the flood control area
was "channelized" it was considered simply a "wash." There are no records about what
was used to fill the site with the exception of information which tells us that the borings
for the water site showed no evidence of a problem. The successful applicant will have
to do their own environmental soils analysis and structural stability tests. The testing
will be an additional cost for the applicant; however, if there are costs associated with
correcting the site (i.e. clearing waste) we would have to bring this back to the City
Council for discussion about the City's role and potential fiscal responsibility.
FISCAL IMPACT
At this time, the property is not generating any revenue to the City. If we are
successful with the development of a roller hockey /soccer complex on a land -lease
basis, additional revenue will come into the City's General Fund. We will be able to
provide more specific information once we have received proposals and prepared a
financial analysis.
RECOMMENDATION
It is recommended that the City. Council review the attached Request for Proposal;
instruct staff as to any modifications, deletions or additions you want made to the RFP;
and authorize the Director of Recreation to release the RFP consistent with the
suggested schedule.
Attachment
!.AR&MDIA: DRAFT
REQUEST FOR PROPOSAL(RFP)
ARCADIA ROLLER HOCKEY /ARENA SOCCER COMPLEX
INTRODUCTION
The City of Arcadia is interested in adding. to the recreational facilities available to
its citizens through the development of a roller hockey /arena soccer complex. The
City will supply the land for the complex through a lease with a private developer.
The developer will be responsible for the construction, operation, and
maintenance of the facility.
The site is located in the southern portion of the City at the entrance to the
Arcadia Par 3 Golf Course. Figure 1 shows the general location of the acre
parcel. Figure 2 is an aerial photo of the site. Preliminary studies by the City
indicate that the site could accommodate two full -size hockey /soccer rinks with
related support activities. Parking could be provided in the south part of the parcel
along the entry road to the hockey /soccer complex and golf course.
This request for proposal includes description of the elements the City desires to
see included in the complex.
BACKGROUND
City Profile
The City of Arcadia is located approximately 15 miles east of downtown Los
Angeles in the San Gabriel Valley. Known as the "Community of Homes ", it is an
upper middle to high income community which takes great pride in the high level
of amenities available to its citizens.
The City covers 11 square miles and is home to almost 50,000 people.
Arcadia is essentially a built -out community with its predominant land use being
residential dwelling units located in strong, attractive neighborhoods. The City has
an exceptional school system and an extensive local park system. Tha City has a
regional shopping center (Santa Anita Fashion Park), The Santa Anita Race
Track, a regional county park, and the Los Angeles County Arboretum.
ro
Major employers within the City include the Santa Anita Fashion Park, the Santa
Anita Race Track, Methodist Hospital, and the Arcadia Unified School District.
Recent redevelopment efforts by the Arcadai Redevelopment Agency have
resulted in new retail, restaurant, and commercial development along Huntington
Drive.
PROJECT BACKGROUND
In late 1994, the City Council directed the Recreation and Parks Commission to
study the feasibility of developing a joint roller hockey /arena soccer facility in
Arcadia. The Commission studied a number of sites and evaluated the market for
such a facility.
In January, 1995 the Commission recommended that the City pursue a joint
development with a developer /operator to build a multi-rink facility within the City.
The recommendation was based on the following considerations:
Two successful roller hockey rinks serving Arcadia's youth have
experienced tremedous growth over the last four years. A single rink
facility in Duarte serves older children(16 years and over) and adult
leagues while a rink in Temple City serves younger children(6 -15
years). These two facilities served as leagues for over 200 roller
and foot hockey teams. (Since the perparation of the report, the City
of West Covina has opened a double -rink facility and the Duarte
league has shifted operation to West Covina. This resulted .in a
great number of local youths being without a local rink.)
Over 15,000 youths in the San Gabriel Valley play organized
outdoor soccer as part of the American Youth Soccer Organization
and the California Youth Soccer Association. No arena soccer
facilities are available in the Valley to serve this untapped
.market. Very Successful examples of arena soccer complexes have
been developed in Orange County.
Recently the staff was directed by City Council to study the highest and best use
of the Arcadia Mounted Police facility located at the entrance to the Arcadia Par 3
Golf Course. The Mounted Police facility is two (2) one story buildings that
originally served as the headquarters for the Mounted Police Unit of the Police
Department. With the disbanding of the Unit, the facility was turned over to the
City and has most recently has been used as a rental facility'forweddings, and
parties.
V,
The City study concluded that the Mounted Police facility was termite damaged
and deteriorated to the point that renovation was financially infeasible. City staff
recommended to the Council that the buildings be demolished and the site
cleared.
In April, 1996 the City Council voted unanimously to support the development of
an RFP in order to determine the interest of the private sector in developing a
roller hockey /arena soccer facility under a land lease arrangement with the City.
OBJECTIVE
The objective of this Request for Proposal is to receive development proposals
from the private sector. The City would like to enter into a land lease with a
private applicant who would build, operate, and maintain a multi -rink roller
hockey /arena soccer complex.
DESCRIPTION OF THE PROJECT
The City envisions a recreational complex which includes the following elements:
1 Permanent Two -story, Fully Handicap - accessible Building Housing:
2 Indoor Sport Rinks
measuring 185'x 75'
suitable for roller hockey and indoor soccer
state -of- the -art wood floor
8 Team Dressing Rooms
1 Pro Shop specializing in roller hockey, in -line skating, and soccer
equipment
1 Snack Bar with. Limited Kitchen /Grill Facilities
2 Administrative Offices
Limited Video Game Area
Spectator Viewing Areas
Public Rest Rooms
Storage Building Adjacent to Parking Lot
Parking Facilities to the south of Water Facility
Site Landscaping and Irrigation
Project signage
The Primary uses for the facility would be:
A -- Indoor Roller Hockey
Youth, Teen, Young Adult, and Adult Roller Hockey
League Play
3
P
Adult Floor Hockey League Play
League and Club Tournaments
High School Varsity Team Competition
League Team Practic
Pick -up Hockey
B -- Indoor Soccer
Youth, Teen, and Adult League Play
League and Club Tournaments
League Team Practic Time
Pick -up Soccer
C -- Public Skatina
Open Hours for In -line and Roller Skating
In order to fully meet the needs of the City of Arcadia and fulfill the objectives of
providing a full range of recreational opportunities for both the youth and adult
population, the City forsees the activity levels at the facility looking similar to the
following:
Winter /Fall /Spring
Weekdays 9am -- lam
Typical Schedule:
9am -- 3pm
3pm -- 6pm
6pm -- 8pm
8pm -- lam
Weekends 6am -- 1 am
Typical Schedule:
6am -- 12n
4
Adult/Senior Citizens
Skating
Youth League Soccer
and /or Roller Hockey
Games or Pick -up Games
Open Skating
Adult League and /or
Pick -up Games or Team
Practices
Tournament Play (on
non - tournament
Weekends,the facility
would open with team
practice at 6am or
games would start at
8am)
(weekend con't) 12n -- 6pm Youth Soccer League
and /or Roller Hockey
Team Play
6pm -- 8pm Open Skating
8pm -- lam Adult League and /or
Pick -up Games of Team
Practice
Summer and School Vacations
Weekdays and
Weekends 6am -- lam
Schedule would be similar to above
except that more youth daytime
events would be scheduled on
weekdays. These include
summer camps, skill clinics,
special holidays tournaments, etc.
Time slots would be made available
for Adult/Senior Citizens skating
classes.
The City will entertain the possibility of two outdoor rinks rather than the indoor
facility, but the applicant should be aware that single family homes are located
adjacent to the site on both east and west sides of the parcel. Therefore, any
proposal for outdoor rinks must include solutions to the impacts of noise on these
homes.
SCOPE OF SERVICE
The City would like to receive proposals from interested applicants to construct,
operate and maintain the facility described above. Each applicant will need to
prepare the following information:
1. Conceptual Site Plan /Schematic Building Elevatons
The applicant should present to the City (a 1 "= 40'scale) conceptual site
plan clearly showing all the intended components of the development. The
site plan should show the location and dimensions of the floor rinks and all
the ancillary support facilities. Typical exterior elevations(a 1/4 " =1' scale)
should be included in order to give an idea of massing and architectural
treatment.
E
The applicant shall include in the submittal a descriotion of the major
building materials, type of floor surfaces,. and related. Any other details
and /or specifications that the applicant thinks might be important to the
City Council's decision should be included.
2. Operations Plan
The applicant should include an operations plans for the facility.
Specifically, the applicant should identify additions and deletions to the
elements outlined in the Project Descripion section above.
3. Cost Estimate / Proforma
The applicant should include an estimate of construction cost for the
proposed complex,and a project proforma for a ten (10) year time frame.
4. Construction Schedule
The applicant should provide a flow chart and time schedule showing the
time line for the development and construction of the facility.
An environmental analysis will be required for this project. A focused EIR or a
Mitigated Negative Declaration may be the likely levels of environmental
documentation needed for this project. The successful applicant will be
responsible for funding this environmental analysis which will be conducted under
the supervision of City staff. No environmental documentation needs to be
submitted with the applicant's proposal, however any design elements of the
proposal that would tend to mitigate concerns should be pointed out.
The applicant should plan on a selection /approval process that includes a
presentation to an interview /selection panel and a second presentation to thr City
Council as part of the selection process. After selection, the applicant should plan
on, numerous meeting with City staff during the course of design document
review, lease negotiations, and construction monitoring. The successful applicant
should then plan on at a minimum of one public hearings before the Planning
Commission, and one hearing before the City Council.
CITY RESPONSIBILITY
The City will participate in the development process through the following actions:
Delivery of the site for construction.
2. Preparation of the Initial Environmental Study and assistance in
development of an expedited process for the preperation of the final
form of the necessary environmental documentation.
PROPOSAL FORMAT
The applicant should submit five (5) full copies of the proposal to Mr. Jerry
Collins,. Director of Recreation. The proposal should contain the following
sections:
1. Cover Letter summarizing the proposal.
2. General information about the development team submitting the
proposal. A contact person and phone number should be included.
A general description of related projects completed by the
development team.
3. A detailed description of the proposed complex,
including:
Conceptual Site Plans /Schematic Building
Elevations
Operations Plan
Cost Estimate /Proforma
Construction Schedule
In addition, under separate cover the applicant should submit information
summarizing the financial capability of the team to finance, construct, operate and
maintain the facility. This information will not be made public.
The selection process and key dates are as follows:
Proposal Distribution
Proposal Submittal Deadline
City Staff Screening
City Interviews Finalists
City Council Approval
August 19, 1996
September 20, 1996 4p.m.
September 23 -27, 1996
October 7, 1996
October 15, 1996
of Applicant
Creation of Entitlement,
Environmental and Final
Agreement
October 16, 1996
The evaluation of proposals will be based on the following criteria:
Criteria
Site Plan Design
Operations Plan
Financial Capability of Applicant
Experiance Base
Proposed Construction Schedule
DISCRETION AND LIABILITY WAIVER
Evaluation Weight(%
25%
20%
30%
20%
5%
100%
The City is not liable for any cost incurred in the preparation of responses to this
RFP.
The City reserves the right to reject all proposals or to request and obtain, from
one or more of the applicants submitting proposals, supplemantary infromation as
may be necessary for City staff to analyze the proposals pursuant to applicant
selection criteria contained herein.
The City may require applicants to participate in additional round of more refined
submittal before the ultimate selection of the successful applicant is finalized.
These rounds could encompass revisions of the submittal criteria in response to
the nature and scope of the initial proposals.
The applicant, by submitting a response to this RFP, waives all right to protest of
seek any legal remedies regarding any aspect of this RFP. Although it is the
City's intent to choose only a small number of the most qualified applicants to
interview with the City, the City reserves the right to choose any number of
qualified finalists.
8
I
r�
DELIVERY OF PROPOSAL
Five (5) complete copies of the proposal should be delivered no later than 4:00
p.m., September 20, 1996, at the following Iocation:City of Arcadia, Office of
Jerry Collins, Director of Recreation @ 375 Campus Drive, Arcadia, CA
91007.
One (1) copy of the applicant's financial capability information shall be submitted
in a sealed fashion under separate cover. This information shall be due at the
same time and place as the proposal.
9
g- 50-90
72v eaLz
ARcrw
WI I ;:`
MEMORANDUM
DEVELOPMENT SERVICES DEPARTMENT
August 6, 1996
TO: Mayor and City Council
FROM: Donna Butler, Community Develo ment Administrator
Prepared by: Becky Pike, Business License Officer
' vt"
SUBJECT: Introduction of Ordinance No. 2054 amending Division 9 of Article
VI of the Arcadia Municipal Code relating to the regulation of
taxicabs and automobiles for hire and the operators thereof.
SUMMARY
This ordinance was initiated by the City and prepared by the Development
Services Department to amend the Business License Section of the Arcadia
Municipal Code to comply with Senate Bill 46, effective January 1, 1996, which
requires cities to establish a mandatory controlled substance and alcohol testing
certificate program for taxicab drivers.
DISCUSSION
The proposed additions to the Arcadia Municipal Code would implement
regulations to bring the City in compliance with Senate Bill 46.
The holder of the operator's permit shall be responsible for ensuring that all
persons employed by them as drivers and all persons who lease vehicles to be
used as taxicabs have provided the Business License Officer with satisfactory
proof of compliance with the drug and alcohol testing requirements. Holders of
operator's permit shall be responsible for the cost of drug and alcohol testing.
Each applicant shall submit satisfactory proof of a negative test result for
controlled substances and for alcohol to the Business License Officer before a
driver's permit shall be issued for the first time and before the annual renewal is
accepted.
FISCAL IMPACT
There will be no fiscal impact on the City because all costs for testing are the
responsibility of the holder of the operator's permit.
C4. ?J.
RECOMMENDATION
The Development Services Department recommends approval of the proposed
addition to the Business License Sections of the Code as set forth in Ordinance
No. 2054.
The City Council should move to introduce Ordinance 2054 amending Division 9
of Article VI of the Arcadia municipal Code relating to the regulation of taxicabs
and automobiles for hire and the operators thereof.
Approved:. --�
William R. Kelly, City Manager
,,,- ;' \
,, _� 06 <o -Uz3
f - 17- ' .;„..-4 igi''\ ..
RO A STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
August 6, 1996
TO: Mayor and City Council
FROM: Mohammad R. Mostahkami, Acting City Engineer/14/
Prepared By: Tom A. Shahbazi, Associate Civil Engineer
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5923 , REQUESTING
THE BOARD OF SUPERVISORS OF THE LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT OF THE STATE OF CALIFORNIA TO
ACCEPT ON BEHALF OF SAID DISTRICT A TRANSFER AND
CONVEYANCE OF STORM DRAIN IMPROVEMENTS KNOWN AS
MISCELLANEOUS TRANSFER DRAIN NO. 1484 IN THE CITY OF
ARCADIA FOR FUTURE OPERATION, MAINTENANCE, REPAIR AND
IMPROVEMENT, AND AUTHORIZE THE TRANSFER AND CONVEYANCE
THEREOF
•
Summary
By agreement, the City of Arcadia is authorized to transfer and
convey to the Los Angeles County Flood Control District any
underground storm drain improvements for future operation,
maintenance and repair. Adoption of Resolution No. 5923 by the
City Council requesting the Los Angeles County Board of
Supervisors to accept the storm drain improvements in the
Downtown 2000 Streetscape Project area and the subsequent
maintenance of these improvements is recommended by staff.
Background
As part of the Downtown 2000 Streetscape project, the City of
Arcadia constructed a total of approximately 3 , 875 feet of
various size of reinforced concrete storm drain pipe, fourteen
(14) new catch basins and fourteen (14) new junction structures
to facilitate removal of storm water from Huntington Drive and
First Avenue.
Exhibits A and B. show a complete description and map of the newly
constructed storm drain system and is attached to this report for
your reference.
LAS`�R IMAGED
A . CI'_I
Mayor and City Council
August 6, 1996
Page 2 -
Discussion
Pursuant to Los Angeles County requirements and in order to
complete the transfer of maintenance, it will be necessary for
the City to adopt the attached Resolution No. 5923 for
Miscellaneous Transfer Drain No. 1484 .
Fiscal Impact
Execution of documents and transfer of storm drain maintenance to
Los Angeles County Will have no fiscal impact on the City of
Arcadia. However, if the City Council adopts this Resolution and
Los Angeles County takes over maintenance, it would save the City
of Arcadia approximately $210 per year which otherwise would be
spent to maintain this storm drain system.
Recommendation
It is recommended that the City Council adopt the attached
Resolution No. 5923 requesting that Los Angeles County Flood
Control District accept storm drain facilities designated as
Miscellaneous Transfer Drain No. 1484 for future maintenance,
repair, and improvements.
Approved By: —OM lig
WILLIAM R. KELLY
City Manager
MRM:TAS:mlo
Attachments