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HomeMy WebLinkAboutOctober 15, 1996F \ *A G NE T NT D A 0 ❑❑❑ Arcadia City Council „�.e/ and �RpaRg7 &V - Redevelopment Agency Meeting October 15, 1996 7:00 p. m. Arcadia Council Chambers INVOCATION Rev. Joseph Kosevic, Serbian Eastern Orthodox Church of Christ The Saviour PLEDGE OF ALLEGIANCE Tyler Randall, Boy Scout Troop No. 103 ROLL CALL Council Members Chang, Harbicht, Kovacic, Young and Kuhn 1. PRESENTATION of Proclamation - United Nations Day - to MHJiZsZts2 Natalie Novon PRESENTATION to the City by Jim Burrows for the Arcadia Festival of Bands PRESENTATION to Arcadia Festival of Bands PRESENTATION by the Maintenance Services Department ACTION Mayor Pro tem ar H—b i E—Excused Director Patrick Malloy 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS 3. QUESTIONS FROM CITY COUNCIL /REDEVELOPMENT AGENCY REGARDING AGENDA ITEMS MOTION Read Ordinances and Resolutions by title only and waive reading in full. 4. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCILIREDEVELOPMENT AGENCY (NON- PUBLIC HEARING FIVE - MINUTE TIME LIMIT PER PERSON) 5. MATTERS FROM ELECTED OFFICIALS City Council Reports/ Announcements /Statements /Future Items RECESS CITY COUNCIL None See Minutes Adopted 4 -0 G. Roncelli D. Krynicki Judy Morse Paula Klein Steve Klein N. Galloway L. Spencer M. Spencer K. Cooper See Minutes I' I ACTION 6. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Chang, Harbicht, Kovacic, Young and Kuhn Member. Harbicht Excused a. Minutes of the Redevelopment Agency meeting of October 1. 1996. b. Report and recommendation to appropriate funds for the acquisition of property located at 119 -121 East Alta Street (Home Savings and Loan parking lot). C. Report and recommendation to approve design review for certain property at 29 East Huntington Drive (formerly Steerburger Restaurant). 6:00 ADJOURN REDEVELOPMENT AGENCY to November 5, 1996 @ &W p. m. RECONVENE CITY COUNCIL Approved 4 -0 Approved 4 -0 Approved 4 -0 7. CONSENT ITEMS a. Minutes of the regular meeting of October 1, 1996. Approved 4 -0 b. Report and recommendation to award a contract to Approved 3 -1 Builder's Plus Construction Company in the amount of $16,997.00 for remodel of City Hall offices. C. Report and recommendation to accept a monetary gift Approved 4 -0 in the amount of $23,988.96 from the Arcadia Public Library Foundation and authorize the purchase of a self check -out machine from 3M. d. Report and recommendation to enter into an Agreement Approved 4 -0 with the Pasadena Humane Society for animal control services - November 1, 1996 through June 30, 1997. E I ACTION 6. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Chang, Harbicht, Kovacic, Young and Kuhn Member. Harbicht Excused a. Minutes of the Redevelopment Agency meeting of October 1. 1996. b. Report and recommendation to appropriate funds for the acquisition of property located at 119 -121 East Alta Street (Home Savings and Loan parking lot). C. Report and recommendation to approve design review for certain property at 29 East Huntington Drive (formerly Steerburger Restaurant). 6:00 ADJOURN REDEVELOPMENT AGENCY to November 5, 1996 @ &W p. m. RECONVENE CITY COUNCIL Approved 4 -0 Approved 4 -0 Approved 4 -0 7. CONSENT ITEMS a. Minutes of the regular meeting of October 1, 1996. Approved 4 -0 b. Report and recommendation to award a contract to Approved 3 -1 Builder's Plus Construction Company in the amount of $16,997.00 for remodel of City Hall offices. C. Report and recommendation to accept a monetary gift Approved 4 -0 in the amount of $23,988.96 from the Arcadia Public Library Foundation and authorize the purchase of a self check -out machine from 3M. d. Report and recommendation to enter into an Agreement Approved 4 -0 with the Pasadena Humane Society for animal control services - November 1, 1996 through June 30, 1997. E Q 0 0 ACTION e. Report and recommendation to purchase one 1997 3/4 ton Approved 4 -0 pickup truck with utility body from Gunderson Chevrolet for $22,701.90 for the Maintenance Services Department - Water Division. f. Report and recommendation to adopt Resolution No. 5956 - A Resolution of the City Council of the City of Arcadia, California, nominating Arcadia Mayor Pro Tern Robert Harbicht to represent cities with water pumping rights on the Board of the San Gabriel Basin Water Quality Authority. CITY MANAGER a. Consideration of request to place a "Russell Simon" memorial plaque on City property at the corner of Huntington Drive and Santa Clara Street. b. Report and discussion regarding Proposition 218 - Voter Approval for Local Government Taxes. Limitations on Fees Assessments, and Charges. Initiative Constitutional Amendment. CITY ATTORNEY a. Ordinance No. 2057 - INTRODUCTION - An Ordinance of the City Council of the City of Arcadia, California amending Chapter 3 of Article VII of the Arcadia Municipal Code relating to right of way encroachments and repealing sections 7250 through 7251 regarding miscellaneous work or encroachments. 10. CLOSED SESSION 11 Adopted 4 -0 Approved 4 -0 No Action Required Continued to 11 -5 Meeting a. Pursuant to Government Code Section 54956.9(a) to confer Entered Closed regarding the existing workers' compensation case of session at 9:16 p.m. Donald Alcorn v. City of Arcadia. 6:00 ADJOURN City Council to November 5, 1996 atbc2f[p. m. in memory Adjourned at of Jean Chang. 9:20 p.m. 3 �Vw r� °��t• STAFF REPORT OFFICE OF THE CITY MANAGER DATE: OCTOBER 15, 1996 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: WILLIAM R. KELLY, CITY MANAGER BY: LINDA GARCIA, ADMINISTRATIVE COORDINATOR SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 5956 NOMINATING ARCADIA COUNCIL MEMBER ROBERT C. HARBICHT TO REPRESENT CITIES WITH WATERR PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY Resolution number 5956 has been prepared to reflect the direction given by the City Council on October 1, 1996 to place Mayor Pro Tem Robert Harbicht's name into nomination to represent cities with water pumping rights on the San Gabriel Basin Water Quality Authority Board of Directors. Upon adoption, staff will forward said resolution to the San Gabriel Basin Water Quality Authority prior to October 18, 1996. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 5956 nominating Arcadia Mayor Pro Tern Robert Harbicht to represent cities with water pumping rights on the Board of the San Gabriel Basin Water Quality Authority. Attachment: Resolution No. 5956 STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT Date: October 15, 1996 To: Mayor and City Council From: Pat Malloy, Director of Maintenance Servi s James S. Dale, Administrative Services Director Prepared by: Tracey L. H. Williams, Purchasing Officer Subject: Report and recommendation for the purchase of one (1) 1997 3/4 ton Pickup Truck with Utility Body for Maintenance Services Department - Water Division. It is recommended that the City Council award a contract for one (1) 1997 3/4 ton pickup truck with utility body to Gunderson Chevrolet in the amount of $22,701.09. Funds, in the amount of $27,900.00, have been budgeted in the Water Fund in Fiscal Year 1996 -97 for this acquisition. DISCUSSION: The 3/4 ton pickup truck with utility body will be used to replace a 1987 pickup truck with approximately 96,553 miles and has serious problems due to a major collision. The older model truck is being used as a trade -in. Bid 9697 -18 was mailed to twenty (20) truck dealerships. The Notice of Bid was published in the Arcadia Tribune on September 5, 1996. There were nine (9) responses which were publicly opened. Bid results, including sales tax and less trade -in of old units were: Miramar GMC Trucks, San Diego, CA Gunderson Chevrolet, Inc., El Monte, CA Wondries Ford, Alhambra, CA Robert H. Loud Ford, Pasadena, CA Ted Jones Ford, Buena Park, CA Sierra Chevrolet, Monrovia, CA Victor Buick- GMC Truck, Corona, CA Downey Auto Center, Downey, CA Moss Brothers Dodge, San Bernardino, CA $22,659.97 $22,701.09 $25,521.02 $25,677.98 $25,682.31 $26,328.77 $26,419.50 $26,776.67 $27,605.91 GioN. %- M Mayor and City Council October 15, 1996 Page 2 M The first apparent low bidder, Miramar, San Diego, neglected to include air conditioning in his bid price. An additional $805.00 would need to be added, which would not make him the actual lowest responsible bidder. Thus, the award to Gunderson Chevrolet. FUNDING Funds, in the amount of $27,900.00, have been budgeted in the Water Fund in Fiscal Year 1996 -97 for this acquisition. This purchase was made at a savings of $5,198.91. RECOMMENDATION It is recommended by staff that the City Council award a contract for the purchase of the 3/4 ton pickup truck with service body to Gunderson Chevrolet, Inc. in the amount of $22,701.09, and authorize the City Manager to execute said contract in a form approved by the City Attorney. Approved by William R. Kelly, City Manager R 2 y j CITY OF ARCADIA CONTRACT BID #9697 -18 THIS CONTRACT, made and executed this eighteenth day of October 1996, by and between the City of Arcadia, California, hereinafter referred to a "City ", and Gunderson Chevrolet, hereinafter referred to a "Contractor" and "Bidder ": WITNESSETH: City and Contractor do mutually agree as follows: 1. The Notice Inviting Bids, Bid, Specifications and all amendments thereof, when approved by the parties hereto, copies of which are attached hereto, are hereby incorporated in and made a part of this Contract by reference, as though fully set forth herein, and all of the foregoing shall constitute the Contract documents. 2. Contractor agrees to sell and deliver to City one 3/4 ton pickup truck with utility body within the time specified in its bid in strict conformance with the contract documents. 3. City agrees to pay contractor the amount specified in the Contract documents and in the manner specified therein. 4. Time is of the essence of this Contract. If Contractor should fail to make delivery as specified in paragraph 2 above, City may give 30 days' written notice to Contractor to make said delivery, and if Contractor fails to do so, Contractor shall be liable to City for damages incurred by such failure, including, but not limited, to, the price differential in purchasing and securing delivery of the 3/4 ton pickup truck with utility body in conformance with the Contract documents on the open market from another vendor, with or without advertised competitive bidding. 5. Contractor agrees that City is not obligated to make payment until documents of title, with necessary endorsements in full compliance with the Vehicle Code are delivered to City, which delivery date shall be the same as that set forth in paragraph 2 of this Contract. 6. In addition to other warranties and guarantees, Contractor warrants that the 3/4 ton pickup truck with utility body as described in the Specifications, will be of merchantable quality and will be fit for the purposes set forth in the Specifications and other ordinary purposes for which it is used. 7. The risk of loss is on and title shall remain in the Contractor until written acceptance of the 3/4 ton pickup truck with utility body by the Water En Manager. Contractor shall obtain adequate liability, collision and property damage insurance to cover the 3/4 ton pickup truck with utility body and all operators thereof at no cost to the City. Such insurance shall remain in effect until written acceptance of the 3/4 ton pickup truck with utility body by the Water Manager. 8. Contractor agrees that in the performance of this Contract, Contractor is an independent Contractor, not an employee, agent or officer of the City. 9. This Contract shall be interpreted, construed and given effect in all respects according to the laws of the State of California. 10. Contractor shall not assign this Contract, or any part thereof, or any monies due or to become due thereunder without prior written consent of City. 11. Contractor shall indemnify and hold harmless the City, and its officers and employees, from and against any and all claims, demands, suits, loss, damage, injury and liability, including costs and expenses incurred in connection therewith, however caused, resulting from, arising out of, or in any way connected with the performance of the contract, including delivery and unloading of the supplies and equipment. 12. Contractor shall hold the City, its officer, agents, and employees, harmless from liability of any nature or kind, including costs and expenses, for infringement or use of any copyrighted or uncopyrighted composition, secret process, patented or unpatented invention, article or appliance furnished or used in connection with the Contract. 13. Contractor warrants that no gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by the Contractor, or any agent or representative of the Contractor, to any officer or employee of the City with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerning the performance of the Contract. For breach or violation of this warranty, the City shall have the right to terminate the contract, either in whole or in part, and any loss or damage sustained by the City in procuring on the open market any items which the vendor agreed to supply shall be borne and paid for by the Contractor. The rights and remedies of the City provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract. 14. Rights and remedies of City for default: (a) In the event any item furnished by the Contractor in the performance of the Contract should fail to conform to the specifications therefor, 3 the City may reject the same and it shall thereupon become the duty of the Contractor to reclaim and remove the same forthwith, without expense to the City and immediately to replace all such rejected items with others confirming to such specifications; provided that should the Contractor fail, neglect or refuse so to do, the City shall thereupon have the right to purchase in the open market, in lieu thereof, a corresponding item and to deduct from any monies due or that may thereafter become due to the Contractor and difference between the price named in the Contract documents and the actual cost thereof to the City. (b) In the event of the cancellation of the Contract, either in whole or in part, by reason of the default or breach thereof by the Contractor, any loss or damage sustained by the City in procuring any items which the Contractor therein agreed to supply shall be borne and paid for by the Contractor. (c) The rights and remedies of the City provided above shall not be exclusive and are in addition to any other rights and remedies provided by law or under the contract. 15. Subject to the provisions of this Contract, all terms, covenants, conditions and provisions hereof shall inure and to and shall bind each of the parties hereto and each of their respective heirs, executors, administrators, successors and assigns. 16. EQUAL OPPORTUNITY: During the performance of this Contract the Contractor /vendor will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. CIVIL RIGHTS ACT OF 1964: Under Title VI of the Civil Rights Act of 1964, no person shall on the grounds of race, color or national origin, be executed from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance. 17. MINORITY: Minority vendor /contractors are encouraged to bid. Please check if you are one the of following: Black/African- American Hispanic Asian and Pacific Islander American Indian or Alaskan Native Woman Owned Business 4 0 I IN WITNESS WHEREOF, the parties have caused this contract to be executed the day and year first above written. ATTEST: qty Clerk APPROVED AS TO FORM: City Attorney Affix corporate seal (if applies) 5 CITY OF ARCADIA CONTRACTOR I a !) a (� F lee m Ca A V, h mil" �I U �1ci 2 Y Sze n �' � �.✓ r �' � \ v 3333 ,E� a,,te, cA91731 Title o so c) Calvin Ofianian Fleet Manager GUNDERSON d1EVROLE1 3333 Santa Anita Ave Ei Monte, CA 91731 r, / / i — -(/ i . \•cO&Aaso'�'J STAFF REPORT OFFICE OF THE CITY MANAGER DATE: OCTOBER 15, 1996 TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: WILLIAM R. KELLY, CITY MANAGER _nh� SUBJECT: CONSIDERATION OF REQUEST TO PLACE A 'RUSSELL SIMON" MEMORIAL PLAQUE ON CITY PROPERTY AT THE CORNER OF HUNTINGTON DRIVE AND SANTA CLARA STREET BACKGROUND The City Council has been asked for permission to place a memorial plaque on the sidewalk at the corner of Huntington Drive and Santa Clara Street. Since this is a special request and there is no recent history of allowing such an activity, we are asking the City Council to approve the installation of the plaque and determine whether or not to authorize the use of City forces to complete the work. DISCUSSION On August 26, 1996, a tragic accident occurred in the City of Arcadia which resulted in the death of Russell Simon. The entire community was saddened by what happened to this young man and a group of neighbors have joined together in an effort to seek the placement of a memorial plaque on the sidewalk at the intersection of Huntington Drive and Santa Clara Street, close to where the accident took place. On behalf of a neighborhood group, Paula Klein and Paul Barnes have asked for permission to place a permanent 10" x 14" cast bronze plaque at the location noted on the attached map. Letters to this effect are attached to this report, as is a copy of the proposed design. The neighbors have agreed to pay for the cost of fabricating the memorial. They are asking the City Council to permit the installation of the plaque at the referenced location and approve and pay for City forces to handle the installation. If it is not feasible for City employees to perform this work, the group has offered to seek a licensed contractor for the job at their expense. LASER �,� ?hG C .n. Z:�a. i Simon Memorial Plaque October 15, 1996 Page 2 FISCAL IMPACT If the City Council directs staff to install the plaque, the cost to the City will be in the form of staff time and materials. A rough estimate is that it will take one -half to one day of work by two Maintenance Services Department employees to remove the existing concrete, install the plaque and replace the concrete, although this estimate is dependent upon the specific requirements of the job. RECOMMENDATION It is recommended that the City Council consider this request and direct staff as appropriate. Attachments "t 3 I E 3 3 n October 6, 1996 The Honorable Barbara Kuhn Mayor, City of Arcadia 240 West Huntington Drive Arcadia, CA 91007 Dear Mayor Kuhn, M CITY OF ARCAOIA O C T - 8 1996 CITY COUNCIL Last week you received a letter from Mr. Paul Barnes seeking permission for the Arcadia Gardens Neighborhood Group to place a memorial plaque on the corner where a tragic accident took the life of Russell Simon. We are aware that the members of the City council had some concerns regarding that proposal and, in Mr. Barnes' absence, I would like to address them at this time. - The Simon family is now fully aware of our proposal. They are very touched by the idea and by the heartfelt sentiment that comes along with it. The Simons drive by that comer on a daily basis, as do all of us in the neighborhood. The fact is, that it is almost impossible to avoid. It is our hope that in time, the memorial plaque will help to erase the tragic memories that the corner evokes and slowly replace them with some feelings of comfort knowing that Russell will never be forgotten. Our neighborhood has held a family picnic in early September since 1982. This year that gathering was replaced by a funeral. If our proposal is approved, we would have our gathering at that spot when the work is completed, and hopefully, this tribute would create a new memory for the family. We feel it is important for the memorial to be placed at this location the reasons stated above, and for another important reason, also. In addition to a lasting remembrance of Russell, it will serve as safety reminder for many, many others. My own children, and several others in our neighborhood, used that same crosswalk to cross the street on their way to school or to go to the park. While our kids will never forget what happened to Russell, we are all aware that the passage of time has a way relaxing ones' safety precautions. We want to do all we can to prevent another tragedy. We realize that by approving this proposal, the City Council may be setting a precedent for future requests of the same nature. My neighbors join me in thinking that it would be unlikely that this practice would offend any of our citizens. In today's world we see and hear so much that makes a negative statement (such as litter, graffiti, and disrespect), that to come upon a message of remem- brance that was placed by caring friends should warm the heart of anyone seeing it. When my family visits Sierra Madre, my children are still attracted to the portions of sidewalk where others have left their handprints or messages in the concrete - it creates such a hometown feeling. Despite growth and change, Arcadia is still more of a "town" than a "city." We know and care for each other, and a visual example of that could only strengthen those feelings. M September 28, 1996 The Honorable Barbara Kuhn 240 West Huntington Drive Arcadia, CA 91007 Dear Mayor Kuhn, n The entire community of Arcadia was saddened by the tragic accident that took the young life of Russell Simon last month. There are, however, many families in the Arcadia Gardens neighborhood who have been touched more deeply than others might imagine. These are the families that have been extremely close to the Simons for over ten years, who have reared their children along side one another, and who realize that it could have been any one of our children crossing the street that fateful day. These are the same families who are now seeking permission and approval from the City Council to place a memorial plaque on the corner where the accident occurred in remembrance of Russell. As a former resident of what is affectionately called "the neighborhood ", and an engineer by profession, I took dimensions and measurements of the area and have attached a rendering that indicates possible placement of the plaque. The suggested location avoids any existing graded or marked concrete, the signal control box, signal cover and the traffic signal itself. I have spoken with monument and plaque companies who have suggested a cast bronze plaque measuring 10" x 14 ". The wording on the plaque is indicated on a separate page, and meets with the approval of the neighborhood families. We hope that it also meets with the Council's approval. The neighborhood group will cover the costs of the plaque and any necessary materials. We would appreciate the City helping out with the labor for the job if such a crew exists. If this is not possible, we will seek a licensed contractor that would meet with the City's approval. We hope this request can be considered as soon as possible, as the plaque takes eight weeks to be made, and we had hoped to havethe work completed by the Thanksgiving holiday. At this point, theSimon family is not aware of our plans, however, when approval is granted we will make sure this is in keeping with their wishes. If I can provide any additional information, please do not hesitate to contact me at either of the phone numbers below. On behalf of the families who join me in this request, I thank you for your time and consideration. Sincerely, Paul Barnes M En As stated in the letter last week, if it makes the road to approval easier, we will seek a licensed contractor to perform the labor involved. While any help from the City would be appreciated, we have a deep desire to do this for the Simon family, and are willing to do anything toward that end. I hope that what I have shared with you has been helpful as you consider our request. I would ask that this proposal be placed on the agenda of your October 15th meeting. Please feel free to contact me at the address or telephone number below if I can provide any additional information for you. While our grieving has not ended, working together toward the goal of this memorial plaque has been a positive effort that has strengthened our ties. Thank you for your consideration. Sincerely, Paula J. Klein Ap V f: � -V In loving Memory Oi 4 Russell Hugh Simon July 1, 1980 - August 26,. 1996 Forever in the hearts of your neighborhood friends.... Forever Russell. U IM k DATE: October 9, 1996 Memorandum TO: Mayor and City Council \45-11 FR(5M: Kent Ross, City Librarian SUBJECT: ACCEPTANCE OF A MONETARY GIFT FROM THE ARCADIA PUBLIC LIBRARY FOUNDATION AND AUTHORIZATION TO PURCHASE A SELF CHECK -OUT MACHINE Summary: The Arcadia Public Library Foundation is offering the Arcadia Public Library a donation of $23,988.96 for the purchase of a 3M Self Check -out machine (3M being the sole source of this equipment). Discussion: This money was donated to the Library Foundation by the H.N. and Frances C. Berger Foundation for the expressed purpose of acquiring this equipment. A Self Check -out machine will allow library patrons to check out books themselves thereby avoiding the wait at the Circulation desk during busy periods. This should help shorten the lines making it possible for the staff to maintain the current level of service. I have not been able to find any source, other than 3M, for this equipment. The specifications not only require a machine which will allow library patrons to check out their own books but will also be compatible with our computer catalog and book security system. Fiscal Impact: The Library currently has $25,000 for a self check -out machine budgeted in the 1997/98 Capital Improvements Program. With this donation these funds will no longer be needed and will revert to the Equipment Fund. LASER l ;,GcD 'ply Recommendation: It is recommended that the City Council approve the receipt of the $23,988.96 donation to the Arcadia Public Library from the Arcadia Public Library Foundation and authorize the purchase of a 3M Self Check -out machine with said funds. Approved by Jwl�j William R. Kelly, City Manager 18 ,/15 ,/96 1 3M SAFETY 9 SECURITY 001 3M Surely and security spdems Mvtsion 3M October 15,-1996 via fax 818/447 -8050 Mr. Kent Ross Director Arcadia Public Library 20 W. Duarte Avenue Arcadia, CA 91006 Dear Mr. Ross: 3M Center St. Pant, MN S3144.10(X) 612 733 1110 3M is the developer and manufacturer of the 3M SelfOheck System, including the Model 995 Workstation and as such, we are also the sole source for these systems. We have exclusive patents on certain processes which are incorpondted into the system teclinology including the ability to detect and process material protected by 3M Tattle- Tape'{ strips and markers. No other manufacturer sells selfchecking systems operating within the scope that is patented by 3M. Service contracts and warranties are based on the correct usage with Tattle -Tape Strips. Our representative for your area is Art Leoncio and he can be contacted at 800/328 -0067. Thank you for your interest in the 31A SelfDheck System and if there am any further questions or problems, please feel free to contact us. Sincerely, Robert R. Decker Sales and Marketing Manager Library Systems 1am Sub ' sworn to before �meetthis 15th day of October 1996. /J- (Notary Public) My convnission expir � � gt M. 10/15/96 12:47 TX /RX N0.2777 P.001 `'J�fro .r. t �1' • �RAj,, STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT October 15, 1996 TO: Chairperson and Agency Board • FROM: William R. Kelly, Executive Director By:frPeter P. Kinnahan, Economic Development Administrator/Economic Development Division ,repared by: Dale R. Connors, Redevelopment Project Manager/Economic Development Division RE: Report and recommendation to approve design review for a certain property at 29 E. Huntington Drive (formerly Steerburger Restaurant) BACKGROUND INFORMATION: Work • Proposed: .Interior and exterior remodel of 29 E. Huntington Drive (Att. No.1). Applicant has proposed to make substantial modifications to the existing structure. The building will be divided into 900 square feet of. retail . space on Huntington Drive and 3,792 square feet of medical office space. The project includes a total of 1,632 square feet of new square footage. Most of the new construction will be located in a second floor addition located at the north end or rear of the building. Additionally, all of the building facades (north, south and east) will be rehabilitated with substantial improvements. The Lees have applied for assistance.through:the Agency's Commercial Facade Rehabilitation Program (CFRP). These exterior improvements are the..focus of this design review and will be discussed in detail below. .. " • Applicant: Dr. and Mrs. Lee Location: 29 E. Huntington Drive (Location Map, Attachment No.-2) Existing Land Use: Currently vacant. Former location of the Steerburger Restaurant Existing Zoning: CBD (Central Business District) ASE, !; ; SED General Plan Designation: C-2 & D (General Commercial and Architectural Design Overlay) Redevelopment Plan Designation: CG (Commercial General) Surrounding Land Uses: North: Public - Parking District No. 2 and U.S. Post Office South: Commercial - H&R Block, Arcadia Fast Print East: Commercial Office - Law Offices West: Commercial Office - Cellular Phone Company Site Area: 7,000 Sq. Ft. Frontage: South:. 50 feet on Huntington Drive North; 50 feet facing Parking District No. 2 and alley • Parking Provided: 3 Standard provided 1 Disabled provided 4 Spaces provided (Total) 3 Spaces allotted in Parking District No. 2 7 Total spaces applied toward code requirement Parking Required: 4 Retail use at 2.5 spaces per 1,000 Sq. Ft. 10 Dental use at 3 spaces per 1,000 Sq. Ft. 14 Total project requirement The Applicant has applied for a parking modification of 7 spaces. This Modification will be processed through the Modification Committee. PURPOSE OF DESIGN REVIEW: The Agency's actions do not supersede Building or Zoning Regulations. Such regulations must be complied with unless modified in accordance with the procedures set forth in the Arcadia Municipal Code and need not be considered by the Agency in this review. • The purpose of the Agency's review is as follows: 1 . To give the Agency the opportunity to determine if new private projects are in conflict with any Agency projects which are being considered or developed in the-sam&•area. 2. To provide the opportunity to incorporate the private prpject with the Agency project and/or to eliminate or to mitigate any conflicts at the earliest stage of the design process. 3. To afford the Agency an opportunity to review the preliminary architectural plans of private projects to insure that these projects are not so out of character with the area as to be a hindrance to future development. ANALYSIS: A. Design Features: A Color and Materials Board as well as colored building elevations have been provided by the Applicant. They are available for review in the Economic Development Offices and will be on display at the Agency meeting of October 15. The Applicant proposes to make substantial changes to the appearance of the structure.. The current structure features flat surfaces on all sides (brick-veneer and stucco) and an uninteresting flat roofline. The new design provides major building articulation through use of a variety of materials (landscaping planters, shake roof tiles, awnings, facia board, corbels, stucco plant-ons, exterior fixtures and new window openings). The Huntington Drive elevation represents a major improvement over the current architectural theme. The current storefront is a typical downtown "bar" facade with a flat, brick veneered surface and no window openings. The Applicant proposes to rehab this elevation with more inviting and traditional retail design elements. The new facade will feature two entrances (one for the retail sales area on the west and another for the dental offices on the east), new window openings (trimmed in white) adjacent to the retail entrance, knee _ high landscaping planters and a full sloped dark gray cedar shake roof. Wall surfaces will be blue-gray stucco with white trim accents. The proposed changes to the rear of the building are similar to the front (window openings, dark gray shingle roof, blue-gray stucco walls with white " window trim and facia boards, and landscaping planters). Additionally teal awnings and white corbels are proposed. Plans show landscaping growing up onto a corbel arbor.:- The eastern elevation is immediately adjacent to a newly obtained storm drain and pedestrian access easement connecting Parking District No. 2 and Huntington Drive. This easement was granted during the Downtown 2000 Streetscape Project by the former owner in exchange for the Agency installing a storm drain to relieve localized seasonal flooding in the area. Because of the easement (and the prospect of future foot traffic) care has been taken to include architectural detail on the eastern facade. Window openings and light fixtures (for public safety) have been provided along the narrowest portion (southern half) of the pedestrian walkway while an awning (teal) covered rear entry to the dental office has been included on the north end near the parking district. Landscaping has been included in planters near the rear entry. B. Departmental Comments: Planning - Currently, the only condition of approval is the above noted parking modification. Depending on the ultimate retail user, a conditional use permit may be necessary. Engineering - None of the proposed improvements appear to encroach into the public right-of- way. Engineering has no requirements upon the Applicant. Fire Department - Based upon the plans submitted (4,692 Sq. Ft.), the project does not appear to trigger the 5,000 square foot threshold beyond which fully automatic fire sprinkling becomes a requirement. Police Department - The lights in the pedestrian walkway should be left on during all hours of darkness. . Economic Development Department - Any Design Review approved by the Agency is valid for a period of one year from Agency approval consistent with the provisions of Resolution No. ARA- 126. As noted above, this project may be eligible for certain Agency reimbursements through the CFRP. On September 26, the Applicant submitted for these funds. Agency staff has informed the Applicant that rehab projects are eligible for reimbursement only for work done on existing facades and wall faces, awnings, signs and specified on-site work. Funds are not eligible for new facades created by the addition of new square footage or for interior work such as walls,, fixtures, or tenant improvements. • 1 �� \j • y S . A copy of this report has been transmitted to the Applicant. RECOMMENDATION: That the Arcadia Redevelopment Agency approve this Design Review subject to the departmental conditions above. Approved: , Rt nnie Garner, a cting Executive Director Attachments: Location Map Plans for 29 E. Huntington Drive • LOCATION MAP . s . . . . , • • . . . 1 1 ••• •• ) , . . . ..___,,, W - - EL - R AVI- \ JF- , /_ DParkingDistrictNo. 2 RTH 1 D Scale - I1" _ .100 ' —1 i . D > . I • -:� Dr _ and Mrs_ Lee 's Property , \, _, 29 E . Huntington I I II Fri \T I \GTO\ DR V - - 1 • ID 0 3 (D 7-► i z p _- . N .._ o� �o =off ,.. poi Memorandum - - arcadia redevelopment agency LI DATE: October 15, 1996 TO: Chairperson and Board Members FROM: peter Kinnahan, Economic Development Administrator RE: REPORT AND RECOMMENDATION TO APPROPRIATE FUNDS FOR THE ACQUISITION OF PROPERTY LOCATED AT 119-121 EAST ALTA STREET (HOME SAVINGS AND LOAN PARKING LOT) DESCRIPTION Home Savings and Loan has offered for sale to the Redevelopment Agency the 16,000 sq. ft. parking lot at 119-122 E. Alta Street (see site map, Attachment A) for$200,000 ($12.50/sq. ft.) The lot is not required to meet any City parking requirements, but is surplus to the Bank's needs. Staff has had the lot appraised by an independent appraiser and the price is below the appraised value. The Agency's environmental attorney is reviewing the Phase 1 Environmental Site Assessment provided by Home Savings and Loan. The lot can be used in the short term for downtown parking, and in the long term for possible development by the Redevelopment Agency for affordable low and moderate income housing. FISCAL IMPACT $205,000..in Agency funds ($200,000 - purchase price, $5,000- administrative costs, eg., appraisal;`escrow, title, legal, misc.). The Agency,received $386,000 in its August, 1996 to: increment payment. Therefore, funds are available. If this property is used for low and moderate income housing, funds will be taken from the Agency's low and moderate income housing set aside.fund.• RECOMMENDATION . . - . . That the Agency appropriate $205,000-fo le purcha a of 119-121 East Alta Street from Home Savings and Loan and authorize the Executive Director to execute all documents relative to the acquisition thereof, subject to approval of the Agency Attorney as to form. Approved By: ,�//�i, .. !�/ •1 illiam R. Kelly, Executive Direc or Attachment f�`' - LASER IMAGED ASP 1.6. • LOCATION MAP _,rf—T---- J 1 8 I I I /` . HUNTINGTON DRIVE HUNTINGTON DRIVE I 2 eN. • . . , . I I I I I , SR �/ j - I I I I I j h y I / I / 1 ■ Scale 1--.250' ? ALTA STREET ALTA STREET • i z , , W 1 I 1 F I I I h-- 1-71- ■ II I 1 J I z • - I • 1 • Q L 1 1 L__J 1 F--1 1 Q 1 z BONITA STR , BONITA STREET w � w w . D D I z - 1 z I w w 1 Q I _ I , , I I I J H , , 0 T- L I I f___T____ Z 1 --1 1 O J F--r -1 I Li I CALIFORNIA STREET CALIFORNIA STREET co HOME SAVINGS AND LOAN PARKING LOT LOCATION AP. NOS. 5773-14-3 AND 4