HomeMy WebLinkAboutMay 6, 1997May 6, 1997
6:00 p.m,
Council Chamber Conference Room
ACTION
ROLL CALL: Council Members Chang, Kovacic, Kuhn, Young and Harbicht Dr. Chang Excused
1 TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO No one spoke
ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY
(NON-PUBLIC HEARING/ FIVE MINUTE TIME LIMIT PER PERSON)
2. CLOSED SESSION: Pursuant to Government Code Section 54,956.8 to confer Closed Session
with City and Agency negotiators William R. Kelly pertaining to the price, terms after Regular
and conditions for the potential acquisition/disposal of City owned property Meeting
generally located at the northeast corner of Second Avenue and Santa Clara
Avenue for possible development of an "inline skating facility" by Curtis E. Tucker
and Scott S. Brown.
3. Discussion of Urban Forest Master Plan Tabled 4-0
4. Discussion and direction regarding initiation of assessment districts including
the retention of professional services (engineering/legal). - Approved 4-0 Agreement
- Initiation of process for formation of a w7Willdan & Assoc. not
Fire Supression District.for total of $2.2 to exceed $50,000.
million annually in assessment revenues. - Agreement w/Brown,Diven
7:00 p.m. & Hentschke.
- Ordered Engr's report.
Council Chamber - Approved retention of
consultant to develop
mail ballot, not to
INVOCATION Dr. Sharron Stroud, The Santa Anita exceed $5,000.
Church
PLEDGE OF ALLEGIANCE Mayor Pro tem Gary Kovacic
ROLL CALL: Council Members Chang, Kovacic, Kuhn, Young and Harbicht Dr. Chang Excused
5. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING - Initiation of process
AGENDA ITEMS. to form Fire Suppression
District.
- Gary Lewis, General
Services Mgr. introduced
PV. QUESTIONS FROM CITY COUNCIL/REDEVELOPMENT AGENCY
MOTION: Read all Ordinances and Resolutions by title only and waive
reading in full
7. PUBLIC HEARING
a. Report and recommendation to adopt Resolution No. 5989, A
Resolution of the City Council of the City of Arcadia, establishing a
revised Recreation Department activity fee schedule.
b. Report and recommendation to adopt. Resolution No. 5991, A
Resolution of the City of Arcadia, Calfornia, declaring a public
nuisance and ordering the rehabilitation of real property located at
1106 South Mayflower Avenue, Arcadia California, and authorizing the
Administrative Services Director to collect the cost for abatement, if
abatement at City expense is required, per Sections 9406.8, 9406.5
and 9406.3 of the Arcadia Municipal Code.
ACTION
None
Adopted 4 -0
Pub. Hrg. Closed
Adopted Res. 5989
as amen ed 4 -0
Pub. Hrg. Closed
Adopted Res. 5991,
allow 20 days to
abate property 4 -0
Pub. Hrg. Closed
C. Report and recommendation to introduce Ordinance No. 2070 - An Introduce Ord. 2070
Ordinance of the City Council of the City of Arcadia, California, adding -
Section 7211.1 establishing parkway requirements in the Public Works
Section of the Arcadia Municipal Code and authorizing modifications
by the City Engineer.
8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
Ed Bacon
D. COUNCIL/REDEVELOPMENT
PERSON) (NON-PUBLIC HEARING/ FIVE MINUTE TIME LIMIT PER
City Council Reports /Announcements /Statements /Future Agenda Items See Minutes
a. Report and recommendation to authorize the City Clerk to fill the Approved 4 -0
position of Secretary.
a. Minutes of the April 15, 1997 Regular meeting. Approved 4 -0
2
Consent continued
ACTION
b. Report and recommendation to award a contract in the amount of Approved 4 -0
$37,714.45 to Martinez Concrete, Inc., for the 1996197 Concrete
Repair Program.
C. Report and recommendation to award a contract in the amount of Approved 4 -0
$156,908.40 to California Pavement Maintenance Company, Inc., for
the 1996/97 street and parking lot resurfacing program.
d. Report and recommendation for authorization to renew the existing Approved 4 -0
contract with the Arcadia Unified School District to provide luncheon
meals for senior citizens at the Arcadia Community Center from
July 1, 1997 - June 30, 1998.
e. Report and recommendation to accept gifts of an audio /visual system Accepted 4 -0
and tackable wall panels for the Arcadia Library from the Arcadia
Public Library Foundation.
f. Report and recommendation to accept a monetary gift of $7,500.00 Accepted 4 -0
from the Friends of the Arcadia Public Library for the purchase of
Library materials for the Summer Reading Program.
g. Report and recommendation to appoint an Alternate Delegate to the Mayor Pro tem
Los Angeles County Sanitation District. Kovacic Appointed
h. Report and recommendation to adopt Resolution No. 5990, A
Resolution of theCity Council of the City of Arcadia, California,
designating an Arcadia City Council Member and an Alternate
Member to the Governing Board of the San Gabriel Valley Council
of Governments.
Adopted Res. 990
Designating Council
member Kuhn as
Member & Mayor Pro tem
Kovacic as Alternate
Member
Report and recommendation to endorse a proposed trip by the Arcadia AV12roved 4 =0
Friendship Club and others to Arcadia's sister city, Tripolis, Greece
and, further, to authorize Friendship Club members to meet with
Tripolis officials on behalf of the City of Arcadia.
Report and recommendation to reject all bids for Bid #97- 7208 -002 for Rejected all bids
the purchase of a sewer jetting machine and to award a purchase
contract in the amount of $128,753.54 to Haaker Equipment Company
for the purchase of one Vactor, sewer jetting machine, Model 850 -1500.
k. Report and recommendation to award a contract in the amount of ADD roved - -0
$47,376.00 to Beylik Drilling for the disinfection of Longden Well #1
and conversion to water lubricated shaft.
3
12. CITY MANAGER ACTION
a. Report and recommendation to introduce Ordinance No. 2064 - An Introduced Ord. 2064
Ordinance of the City of Arcadia, California, amending Division 6 of 4 -0
Chapter 5, Article VI, of the Arcadia Municipal Code regarding motion
picture filming.
13. CITY ATTORNEY
City Attorney announced Closed Session (Item 2) at close of Regular Meeting
a. Report and recommendation to update and correct procedural Introduced Ord. 2071
requirements of the Arcadia Municipal Code and to introduce 4
Ordinance No. 2071, An Ordinance of the City Council of the City of
Arcadia, California amending the Arcadia Municipal Code by repealing
Part 1 of Chapter 1 of Article II (Sections 2110 and 2112) regarding
council meetings and repealing in its entirety Article 11, Chapter 1,
Part 2, Division 2 (Sections 2122 through 2122.4.1) regarding the
agenda process. Recess 8:08 to 8:15 p.m. in
Conference Room to conclude
Item No. 4.
ADJOURN to May 8, 1997 at 6:00 p.m. for a joint meeting of the City Council and School Board at
the Community Center EEn2ereedmClosed Session at
Adjourned meeting in memory of Dena Lozar Adjourned at 8:40 p.m.
4
C i .
STAFF REPORT
MAINTENANCE SERVICES DEPARTMENT
May 6, 1997
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PAT MALLOY, MAINTENANCE SERVICES DIRECTOR
TRACEY WILLIAMS, PURCHASING OFFICE-K—/-I--e
DAVE RADER, STREET SUPERINTENDENT
PREPARED BY: DAVID HARADON, ADMINISTRATIVE AIDE
SUBJECT: REPORT AND RECOMMENDATION TO:
1. REJECT ALL BIDS FOR BID #97- 7208 -002 FOR THE PURCHASE OF
A SEWER JETTING MACHINE;
2. AWARD A PURCHASE CONTRACT IN THE AMOUNT OF
$128,753.54 TO HAAKER EQUIPMENT COMPANY FOR THE
PURCHASE OF ONE (1) VACTOR, SEWER JETTING MACHINE
MODEL 850 -1500
SUMMARY:
As part of the City's Equipment Replacement Program for FY 1996/1997, the City Council approved
the replacement of a 1979 sewer jetter machine. This vehicle provides all of the cleaning of the City's
sewer lines. The existing sewer jetting machine is 17 years old and has become unreliable to meet the
daily workload required to maintain our system. In early March, staff solicited bids for the acquisition
of a new sewer cleaning machine; however, the bids for the machine came in $30,000 - $40,000 higher
than what was originally budgeted. Staff recommends that the City Council reject all bids for bid #97-
7208. In addition, staff recommends that the City Council award a purchase contract in the amount of
$128,753.54 to Haaker Equipment Company for the purchase of one (1) Vactor, sewer jetting machine,
model 850 -1500 by "piggy- backing" on the bid results of the City of Long Beach.
DISCUSSION:
The Maintenance Services Department maintains approximately 143 miles of sewer lines. The lines are
maintained by injecting a high pressured water stream into the sewer line, this process is repeated until
the line is free and clear of grease and debris.
On March 4, I997, the Maintenance Services Department issued a Notice Inviting Bids that was
published locally and sent to potential vendors. Sealed bids were opened in the Purchasing Officer's
office with the following results:
L ` JER 1 GAD
�, Al .
MAYOR AND MEMBERS OF THE CITY COUNCIL
MAY 6, 1997
PAGE 2
i d r Bid Amount
Municipal Maintenance Equipment, Inc. Sacramento, CA $163,410.63
HAAKER Equipment, Co. Pomona, CA $168,817.03
Golden State Ford Truck Sales Los Angeles, CA $175,480.09
• r
Staff had originally budgeted and prepared specifications for a Vactor machine with a special vacuum
attachment. However, the bids submitted were $30,000 - $40,000 higher than staff's original estimate.
After evaluating the bids, staff felt that the additional benefits of the vacuum equipment did not warrant
exceeding the budgeted amount. Therefore, staff recommends that the City Council reject all bids.
The need for a new sewer cleaning machine is still critically important. While staff could re -bid the
equipment, the time required to do so would hamper our ability to respond to emergencies and provide
effective maintenance of the system. Staff has learned of an opportunity to "piggy- back" on a recent bid
let by the City of Long Beach (Bid No. WD 2696) for a Vactor sewer jetting machine without the vacuum
equipment. This bid fully complies with the City of Arcadia's bidding procedures. The City has used this
procedure in the past for acquiring street sweepers, police cars, fire suppression equipment and tree
trimming services. The new unit as purchased by the City of Long Beach has several new features that
make cleaning the system more efficient and effective.
FISCAL IMPACT:
Staff had budgeted $135,000 in FY 1997 -1998 for the acquisition of a Vactor jetting machine with a
vacuum attachment; however, the bids were approximately $30,000.00 - $40,000.00 higher than the
budgeted amount. Through the "piggy- back" process with the City of Long Beach, the City can acquire
a Vactor sewer jetting machine without the vacuum attachment for a total cost of $128,753.63. Sufficient
funds are available from the Sewer Fund.
A
MAYOR AND MEMBERS OF THE CITY COUNCIL
MAY 6,1997
PAGE 3
RECOMMENDATION:
It is recommended that the City Council:
1. Reject all bids for Bid #97- 7208 -002.
2. Waive all informalities in the bidding process.
3. Award a purchase contract in the amount of $128,753.54 to Haaker Equipment Company for the
purchase of one (1) Vactor, sewer jetting machine, model 850 -1500.
4. Authorize the City Manager and City Clerk to execute a purchase contract in a form approved by
the City Attorney.
Approved:
PM:dh
William R. Kelly, City Manager
C:\OFFICE\WPWfMWPDOCS\STREET\VACTOR.WPD
JAc�RrotAiso "' STAFF REPORT
OFFICE OF THE CITY CLERK
DATE: MAY 6, 1997
TO: MAYOR HARBICHT AND MEMBERS OF THE CITY COUNCIL
FROM: JUNE D. ALFORD, CITY CLERK k'
SUBJECT: REPORT AND RECOMMENDATION FOUR AUTHORIZATION TO FILL THE
SECRETARIAL POSITION IN THE OFFICE OF THE CITY CLERK
SUMMARY
As part of the 1996 -97 budget deliberations, a full -time Deputy City Clerk
position was eliminated from the City Clerk's department budget. At that time
the City Council directed that prior to filling any position the request be
brought to the Council for consideration. The City Clerk's secretary has
submitted her resignation (retirement), with the final date in the office of
May 30, 1997.
The secretarial position in the Clerk's office provides the Clerk with
professional secretarial skills and assists in management of a variety of
responsibilities conducive to the office, the primary of which are: The
maintenance of the City's master insurance program, invocation schedule,
processing City ordinances for codification to the Municipal Code; computer
indexing of vital records, preparation of draft minutes of Council meetings,
processing contract documents, assists in the maintenance of City Conflict of
Interest Code requirements, various correspondence, counter and telephone
assistance to the public, and assists in municipal election procedures.
Further, the secretarial position requires attendance at Council meetings in
the absence of the City Clerk, the ability to take fast notes, preparation of
transcripts, and prior to becoming a deputy, a working knowledge of the Brown
Act, the Arcadia Municipal Code and the City Charter. Although the present
secretarial position does not require Notary Public status, the City Clerk
holds such a commission and this position will require the eventual training
and commission as a Notary for City documents.
FISCAL IMPACT
The FY 1996 -97 Annual Operating
includes funding for this position
maintain staff level in order to
Office of the City Clerk. The sa.
$2,495 to $3,032 per month, steps
and experience, a potential candi(
City service at a lower step than
RECOMMENDATION
budget and the proposed FY 1997 -98 budget
and should be filled as soon as possible to
comply with legal responsibilities of the
Lary level for the position of Secretary is
A through E. Depending on qualifications
late for this position would possibly enter
the incumbent.
It is recommended that the City Council authorize the City Clerk to recruit
and fill the soon to be vacant position of Secretary in the City Clerk's
office.
t •pM1
°RrO� =so" STAFF REPORT
POLICE DEPARTMENT
DATE: May 6, 1997
TO: Mayor and Members of the City Council
FROM: Ronnie D. Garner, Assistant City Manager /Chief of Police)
By: Nancy Chik, Management Analyst
SUBJECT: REPORT AND RECOMMENDATION TO INTRODUCE ORDINANCE NO.
2064, AN ORDINANCE OF THE CITY OF ARCADIA, CALIFORNIA,
AMENDING DIVISION 6 OF CHAPTER 5, ARTICLE VI, OF THE ARCADIA
MUNICIPAL CODE REGARDING MOTION PICTURE FILMING.
z
SUMMARY
The last major change to the Motion Picture Ordinance was adopted in July of 1984. The proposed
ordinance revises the City's film permit process. It features a centralized application/instruction packet
with updated filming requirements. The goal of this new process is to continue the "film friendly"
attitude of the City of Arcadia by making the process more understandable and efficient.
DISCUSSION
In an effort to simplify and expedite the City's filming permit process, a new film permit packet has
been developed. The packet includes an application with step -by -step instructions, comprehensive
guidelines, fire /life safety requirements, and all the necessary forms to apply for the film permit.
Due to the number of modifications to the film permit process, the ordinance must be amended to
reflect the changes.
FISCAL IMPACT
A small increase in revenue may be realized through higher filming fees. The existing fee is $90.00 per
location; the proposed fee is $250.00 for the first day and $75.00 for each additional day for each
location where filming will be conducted. We issued 53 permits last year for a total of $4,770.00 in
fees collected. With the implementation of new fees, the City would collect an additional $10,000.00.
RECOMMENDATION
It is recommended that the City Council introduce Ordinance No. 2064 amending sections of the
Arcadia Municipal Code regarding the Motion Picture Filming.
Attachments: Ordinance No. 2064, Film Permit Packet, and Fee Survey
Approved:
_W�A,
William R. Kelly, City Manager
m
Og
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c
f Arcadia
Flom permit process
may, 1991
Ci ytof
Arcadia
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Office of the Welcome to Arcadia. You have made an excellent choice in locales
City Manager for filming. The picturesque background of the San Gabriel
mountains, the expansive Santa Anita Race Track, the idyllic Los
Angeles County Arboretum, busy Santa Anita Fashion Park, and the
`ti sham R. KeUv beautiful homes on tree -lined streets provide a variety of settings for
Cav Alanager your production.
In addition to the film - friendly environment of the community, our
City staff makes every effort to assist you through the permit
process. The attached information packet, with step -by -step
instructions, provides all the forms and guidelines you will need to
apply for your film permit.
We pride ourselves on
questions, please call c
5430.
Sincerely,
William R. Kelly
City Manager
240 W Huntington Drive
Post Office Box 60021
.Arcadia, CA 91066 -6021
(818) 574 -5402
1818) 446 -5729 Fax
our helpfulness. If you should have any
zr Business License official at (818) 574-
CITY OF ARCADIA
FILMING INFORMATION AND GUIDELINES
Film Permit:
Is required for motion pictures, television shows, commercials, video tapes, and commercial still
photography. Charitable and student films must obtain a permit and reimburse the City for the cost
of personnel and equipment, but are exempt from permit fees.
Charitable organizations must qualify as such under Section 50(c)(3) of the Internal Revenue Code.
Student film productions will require written confirmation of their status from the educational
institution where the student is enrolled.
The provisions of this policy do not apply to the news media, or to an individual taking photographs
or video for non - commercial purposes.
Fee Schedule:
Basic fees are $250.00 for the first day and $75.00 for each additional day for each location where
filming will be conducted.
Additional fees will be charged at the prescribed rate for police and /or fire personnel when they
must be present at the scene. Use of any City owned equipment, property, or signs is an additional
charge.
Insurance Requirements:
Applicant shall maintain public liability and property damage insurance to protect the applicant and
the City during the entire period of the production in the amount of not less than one million dollars
($1,000,000). The certificate of insurance shall show the City of Arcadia and Arcadia
Redevelopment Agency (if applicable) as an additional insured when applicable. The certificate
shall not be subject to cancellation or modification until after thirty (30) days written notice to the City
of Arcadia. It must be approved by the City Attorney.
An applicant shall conform to all applicable federal and state requirements for Workers'
Compensation Insurance for all persons operating under a City permit and shall provide proof of
such coverage satisfactory to the City.
Charitable and student films are eligible for exemption from the insurance requirements subject to
approval in writing by the Business License Officer and City Attorney.
Indemnity /Hold Harmless
Neither the City, its officers and employees shall be responsible for loss or damage to the property
or person of applicant or applicant's agents, officers, or employees. Applicant ( permittee) shall
defend and indemnify the City with regard to any claims, losses, suits, liability, or damages that
arise out of or are in any way related to this permit and the activities of permittee hereunder.
Applications:
Must be submitted a minimum of three (3) working days prior to the proposed filming activity.
Productions involving traffic control, special effects, fire watch, or other conditions where City
personnel must be assigned will require a minimum of two (2) additional days for processing.
Film Location(s):
Must be listed by numerical and street address as well as business name if the filming is in a
commercial area.
Dates & Times of Filming Activity:
Filming is allowed between the hours of 7:00 a.m. and 10:00 p.m., Monday through Saturday.
Sunday filming is allowed from 9:00 a.m. until 7:00 p.m. in commercial areas only.
`Important Note: No Sunday filming is allowed in any residential area of the City.
Requests for filming beyond the permitted hours or overnight filming permits must have the
approval of the City Manager or City Council (if necessary).
City Personnel Requirements:
Traffic Control - All productions involving traffic diversion or intermittent traffic control (ITC)
require the assignment of Arcadia Police officers. This includes any placement of cameras
or filming equipment upon any sidewalk, street, or roadway.
2. Special Effects - All pyrotechnics, explosive charges, discharge of firearms, helicopter use,
bum scenes, or other effects or stunts which may cause disruption to the surrounding area,
unduly alarm or concern neighboring residents and /or businesses or pose a potential for
danger will require the assignment of police and /or fire personnel.
3. Use of Generators - The use of all generators will be evaluated by the Arcadia Fire
Department. Use of generators at the Arboretum, in any brush - covered lands, or any other
locale deemed a fire hazard area will require the assignment of fire personnel.
4. Obstruction or Hazard Areas - Fire personnel will be required on all interior productions
where generators, lights, or other filming equipment present a fire hazard and /or where set
2
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decorations or props may obstruct exits, access ways, or other building fire protection
systems.
Tents - Productions using tents where the occupant load exceeds 50 persons will require
the assignment of fire personnel.
6. Temporary Structures - All temporary structures will require inspection by the Arcadia Fire
Department and may require the assignment of fire personnel.
7. Production Size - Any film production with a staff of over 40 people and /or more than 15
production vehicles will require the assignment of police officer(s) to ensure compliance with
permit conditions and to mitigate any parking, noise, congestion, or problems that might
unduly effect the surrounding areas or quality of life of neighbors.
Exception: Any filming, regardless of the number of people and /or vehicles, which is
determined by the City Manager to be of a potential public safety problem may require the
assignment of police officer(s).
Permission of Neighbors /Businesses:
Notification shall be provided to all residents and /or businesses within a 250 foot radius of the
proposed film location property lines. Signatures shall be obtained from at least 75% of those
residents /businesses affected by the film production. Said signatures shall be on a form provided
by the City detailing the proposed filming activities including times, dates, parking, traffic control
measures, etc.
Site Parking:
When parking production vehicles in residential neighborhoods, all vehicles must be parked on one
side of the street. Such parking allows for the free movement of persons residing in the area and
access for emergency vehicles.
In residential areas, actors and crew (other than stars and executive personnel) will be brought to
the scene by bus or other single transportation. (This requirement is based on the size of the
production and availability of parking.)
A parking plan for production vehicles must be submitted with the permit application.
No Parking Signs:
Whenever the posting of "No Parking" signs is required, the posting shall be the responsibility of the
production company. For compliance with California Vehicle Code regulations, all posting must
occur at least 24 hours prior to the start of the no parking period. Signs may be purchased from the
Police Department.
3
*4W *40
Posting of "No Parking" zones must have the prior approval of the Chief of the Arcadia Police
Department or his designee.
Overnight Parking:
Overnight parking of vehicles on city streets is prohibited in Arcadia. Large productions involving
multiple days of filming may request permission for overnight parking. A plan for such overnight
parking must be submitted for review by the Chief of Police or his designee and such requests will
be evaluated on a case -by -case basis.
Fire /Life Safety Requirements and Specialized Permit Conditions:
Specialized permits shall be required from the Arcadia Fire Department for productions using tents,
canopies, and air - supported membranes and structures.
A separate specialized permit is required when special effects and /or pyrotechnics are used. (See
Arcadia Fire Department handout for licensing requirements.)
Any helicopter use shall require the approval of both the Arcadia Fire Department and the Arcadia
Police Department.
All productions shall adhere to the requirements of the State Fire Marshal and the Arcadia Fire
Department with regard to fire /life safety issues. (See Arcadia Fire Department handout for
specifications and regulations.)
Clean Up Measures:
The permittee shall conduct operations in an orderly fashion with continuous attention to the
storage of equipment not in use and the clean up of trash and debris. The area used shall be
cleaned of trash and debris upon completion of shooting at the scene and restored to the original
condition before leaving the site.
Revocation of Permit/Denial of Application:
The film permit may be revoked by the City if any of the following circumstances occur:
There has been a misrepresentation in the permit application with respect to the nature of
the film activity, the number of personnel or equipment, or other relevant matter.
2. Where the filming activity, as conducted, has become a hazard to persons or property, or
unduly disruptive to neighboring residents and /or businesses.
3. Where the film activity goes beyond the hours specified in the film permit.
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M
4. Where any provision of the fire /life safety requirements has not been corrected after
notification by police /fire personnel.
5. For failure to comply with insurance requirements and maintain satisfactory insurance at all
times during applicant's activities in the City.
6. Failure to abide by and comply with the terms and conditions of this permit. Revocation for
any of the reasons set forth above shall be grounds to deny subject applicant subsequent
permits.
E
A
`- CITY OF ARCADIA
oRpoRST/O�o
FILM PERMIT APPLICATION INSTRUCTIONS
vg
The film permit packet you have received is designed to provide you with all the forms and
information you will need to complete your film application process. Please read the material
carefully. If you have questions after reviewing the packet, a Business License official, Police
Department division commander, or Fire Department battalion chief will be happy to assist you.
Submit your application to: City of Arcadia
Development Services Department, Business License Office
240 West Huntington Drive
Arcadia, California 91007
Phone: (818) 574 -5430
The entire application must be completed before processing can begin. Incomplete
applications will not be processed.
a. Film Permit Application (Form #1) - is your primary information form for the City.
Please note the film cancellation policy and waivers as your signature binds you to
the agreement.
b. Permission to Use Property Form (Form #2) - is required for all filming on private
property (commercial or residential).
C. Proposed Filming Activity Summary Sheet (Form #3) - must be mailed or hand
delivered to all residences and /or businesses within 250 feet of the film location.
d. Permission From Adjacent Area (Form #4) - written authorization from property
owners (residential and /or business) must be obtained from 75% of all persons
within 250 feet of the production site. Carefully note the requirements at the top of
Form #4.
e. Parking and Location Diagram (Form #5) - is required for all productions. Parking
in residential areas is limited to one side of the street to allow for fire and
neighborhood access.
f. Rider for Film Permit (Form #6) - after the initial application, any and all changes
proposed for a production must be noted on this form and submitted to the Business
License Office for approval.
g. Estimated Fees for Filming (Form #7) - a Business License official will assist you
with estimating fees for your production. Fees must be pre -paid and filed with your
application. If additional fees or charges are incurred, they will be billed to the
production company after completion of the project.
h. Pyrotechnics /Special Effects Permit (Form #8) - must be submitted when any
pyrotechnic device is used, or when special effects consist of explosive charges,
discharge of firearms, burn scenes, or any other effects or stunts that pose a
potential for danger or disruption to individuals or the surrounding area.
Helicopter /Aircraft Permit (Form #9) - any use of a helicopter, or aircraft of any
nature will require the approval of both the Police and Fire Departments.
Compliance with all FAA licensing and applicable regulations shall be required.
2. If you are claiming fee exemption as a charitable organization or student production, you
must attach a letter from the school, or proof of charitable status as defined by Section
50(c)(3) of the Internal Revenue Code, at the time you submit your application.
3. A Certificate of Insurance or other adequate Proof of Insurance as required by the City
Attorney must be on file with the Business License Office rior to filming activity. A copy of
the Certificate or Proof of Insurance must be maintained at the production site for review by
police or City staff as requested.
4. Police officers and /or firefighters may be assigned to your production site pursuant to the
requirements specified in the "Filming Information and Guidelines" handout.
a. Police officers are assigned for a four (4) hour minimum. The number of officers
assigned to a production and the length of time they will remain on site is
determined by the City Police Department on a case -by -case basis.
b. Firefighters /inspectors are assigned as required by the State Fire Marshal and /or
City safety regulations. They are assigned for a four (4) hour minimum. The
number of firefighters and the length of time they will remain on site is determined by
the City Fire Department on a case -by -case basis.
C. Police officers and firefighters are employees of the City, not the production
company. They will enforce all permit requirements, laws, and City regulations.
5. The City is pleased to assist you in successfully completing your production. Adhering to
the following will ensure that safety concerns are addressed and any chance of disruption
on the site will be minimized:
a. Have the location manager or production manager check in with the police officer(s)
and /or firefighter(s) on scene. The City personnel will be your liaison at the
production site. if City personnel are not assigned to your production and you need
assistance please contact the Business License Office.
b. Maintain a copy of your City film permit at the filming location. The permit must be
available for inspection by City staff upon request.
C. Check walking surfaces and be sure there are no obstructions or tripping hazards
and that all cable or wiring runs are properly protected.
d. Obey all traffic laws and regulations. Ensure that equipment and vehicles are legally
parked, clear of fire lanes, exits, and hydrants.
e. Do not obstruct driveways or other property. Free access to property must be
maintained unless permission has been specifically granted in the permit to restrict
an area.
2
If your production has been authorized for intermittent traffic control (ITC) or other
traffic regulation, the officer(s) assigned to the production site will work with you to
meet your filming needs. Keep in mind that traffic disruption must be kept to a
minimum and the primary concern of the officer(s) is traffic and pedestrian safety.
g. The police officer(s) and /or firefighter(s) assigned to your production are not for
security purposes. If you require security, you must provide your own personnel or
make prior arrangements with the Arcadia Police Department to hire personnel
specifically for security assignment.
h. Carefully review the handouts on "Fire /Life Safety Requirements." This material
provides you with information on all applicable codes and regulations with which you
must comply while filming in Arcadia.
6. Upon completion of your production, we encourage you to comment upon the services you
received from the City of Arcadia. You may direct your comments to the City Manager,
Business License Office, the Arcadia Police Department, or the Arcadia Fire Department. It
is our desire to have you use the City of Arcadia as a production site for future activity.
3
FORM #1
CITY OF ARCADIA Permit No.:
4
FILM PERMIT APPLICATION Issue Date:
Production Title: Type of Film:
Production Co.: Location Manager:
Address: City:
State Zip: Phone:
Location Service Rep /Agent: Phone:
Permit Service: Phone:
Signature of Film Company Rep: Date:
By signing this application, production company has reviewed and will adhere to Arcadia filming instructions, regulations, and
conditions.
LOCATIONS:
Type of Property: Arboretum ❑ City Sidewalk ❑ City Street ❑ Park ❑ Business ❑
Residential Property ❑ Other
Venue: Indoors ❑ Outdoors ❑
List addresses of locations:
1) [ ] 2) [ ]
3) [ ] 4) [ ]
Film Dates: Times: Location #:
Film Dates: Times: Location #:
Film Dates: Times: Location #:
Film Dates: Times: Location #:
Construction Dates: Times: Location #:
Strike Down Dates: Times: Location #:
Pre - filming construction at location: Yes ❑ No ❑ If yes, please describe:
Total # of Cast and Crew:
Total # of Vehicles: Specify # of Trucks Condors Picture Cars Shuttles
No parking signs required: Yes ❑ No ❑
Production vehicles will be parked in street:: Yes ❑ No ❑
A scaled plan is required for all filming activities which require parking or occupancy of any vehicle, equipment, or person associated
with the filming activity on the public right -of -way.
FILMING ACTIONS: (Check EVERY item. If yes, write all location #'s that apply, i.e., running shots 1,3)
YES
NO
Location(s)
YES
NO
Location(s)
❑
❑
Interior Dialogue
❑
❑
Police Escort
❑
❑
Exterior Dialogue
❑
❑
Nudity
❑
❑
Camera in Curb Lane
❑
❑
Music Playback
❑
❑
Camera on Sidewalk
❑
❑
Generator
❑
❑
Street /Lane Closure
❑
❑
Special Effects
❑
❑
Drive By's
❑
❑
Smoke Effects
❑
❑
Drive Up's /Away's
❑
❑
Pyrotechnics*
❑
❑
Drive w /Flow of Traffic
❑
❑
Helicopter /Aircraft
❑
❑
Running Shots
❑
❑
Animals (if yes, describe):
❑
❑
Tow Shots
❑
❑
ITC
❑
❑
Other (If yes, describe):
❑
❑
Wet Down
" Pyrotechnician: License Number:
%W %W
DESCRIBE FILM ACTIVITY:
CANCELLATION POLICY: Filming must be canceled 24 hours prior to your shoot or police and fire minimums will be
due and payable.
SIGNATURE OF APPLICANT DATE
Permittee waives all claims against the City, its officers, agents, and employees for loss or damage caused by, arising
out of or in any way connected with the exercise of this permit, and permittee agrees to save harmless, indemnify, and
defend City, its officers, agents, and employees from any and all loss, damage, or liability which may be suffered or
incurred by City, its officers, agents, and employees caused by arising out of or in any way connected with exercise by
permittee of the rights hereby permitted, except those arising out of the sole negligence of City.
The City of Arcadia and its designee shall have the right to inspect the premises covered by this permit at any or all
times. General City regulations for filming are attached to this application. If you do not have a copy of these
regulations, please request it from the Business License Office.
The City may terminate this permit at any time if permittee fails to perform any covenant herein contained at the time
and in the manner herein provided. The City agrees it will not unreasonably exercise this right of termination.
The Permittee agrees to furnish the City of Arcadia evidence of insurance consistent with application instruction.
FOR CITY USE ONLY
FEES PAID:
ATTACHMENTS:
Permit
Agreements Insurance
Location
Signatures MS Faxed
Police
Parking Plan PHS Faxed
Fire
Notification
Other
APPROVALS:
Business License Officer:
Police Department:
Fire Department:
Requirement:
Date:
Date:
Date:
t
En
n
CITY OF ARCADIA
PERMISSION TO USE PROPERTY FOR FILMING
I hereby give permission for_
property located at
filming on the following date(s)
and time(s)
(Film Company)
(Address)
FORM #2
to use the
for the purpose of
I also understand that a copy of the City of Arcadia's Filming Information and Guidelines is
available at City Hall, Business License Office, by calling (818) 574 -5430 and will be mailed
upon request.
OWNER(S) OF PROPERTY
Name (please print)
Signature
Telephone Number
Name
Signature
FORM #3
CITY OF ARCADIA
PROPOSED FILMING ACTIVITY SUMMARY SHEET
0'41'OMt19 �Q9
Date of Notice:
Dear Resident:
This letter is to inform you that the production company listed below is proposing to film in your
neighborhood at the following location:
Company Name:
Address:
City:
Telephone:
Location of filming:
Activity:
State:
Number of vehicles parked on city streets in the area:
Date(s) of filming:
Hours of filming:
Other special conditions:
Zip:
The production company shall behave in a courteous manner and shall keep the noise level as low as
possible during the duration they are in your neighborhood.
If you have any concerns, conflicts, or questions regarding the filming or the parking of vehicles, please
contact at ( ) -
or call the Arcadia Business License Office at (818) 574 -5430. Thank you.
FORM #4
CITY OF ARCADIA
PERMISSION FROM ADJACENT AREA
Rp0"T10.
A notification letter on your company stationery must be distributed to property owners and tenants within a 250
feet radius of the property lines of the filming location. Written permission is required from property owners or
tenants impacted by filming or parking occuring in front of their property. If filming is to take place in the rear of a
property, written permission is also required from owners and tenants abutting the rear of the film location.
We, the undersigned, have been aware that
(Company)
is scheduled to film at
Arcadia, California on
(Address)
(Dates and Times)
The regular working hours (including set up and take down) will be from
equipment vehicles necessary for the filming activity parked on our City street.
(how many)
SPECIAL CONDITIONS:
We hereby state that we raise no objections to the above referenced filming activity.
to
Signatures of minors or hired staff are not acceptable and are checked at random for credibility. Copies of the
regulations governing filming activities in the City of Arcadia are available at the Business License Office by
calling (818) 574 -5430.
FORM #5
CITY OF ARCADIA
PARKING AND LOCATION DIAGRAM
., Permit #:
c�A+'ORwi}D', a
Production Title: Production Co.:
Contact Person: Phone: Pager:
Filming Dates: Times: Posting:
1. Draw your location street (show the nearest intersection) and show all surrounding addresses.
2. Check ✓ each address where the property owner provided a signature.
3. Place a series of xxxx's in front of those addresses where you plan to park or want the option of parking.
NOTE: Film company representatives and safety officers: Company shall park in front of those addresses where
a signature was obtained. Officers shall check with location manager to see if he /she obtained additional
signatures recently. Fire trucks require 20 feet of clearance in the roadway. As a result, the company shall only
park on one side of the street, unless the on -site officer determines that there is adequate clearance and motorist
visibility with parking on both sides of the street.
4. Please write down the number of vehicles (generators, etc.) you plan to bring.
5. Please see sample on back of page.
Please indicate red, yellow, no parking, and bus zones. N
Please show camera placements with a d, dolly tracks with a IIII, and generator with a
Total # of vehicles:
APPROVALS:
Business License Officer: Date:
Police Dept. Representative: Date:
Reauirement:
cm
SAMPLE
P5
Please indicate red, yellow, no parking, and bus zones.
Please show camera placements with a Zj, dolly tracks with a IIII, and generator with a �.
Total # of vehicles: !/
.25 ' RED ZONE
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SCHOOL-
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ArD x
ZONE X ,Z 2 C
X
X
x
X KI
X
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X �5b
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Production Title:
Contact Person:
Filming Dates:
Describe Change(s):
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CITY OF ARCADIA
RIDER FOR FILM PERMIT
RIDER #:
Production Co.:
Permit No.:
Date:
Phone: Pager:
Times: Posting:
FORM #6
DATE(S) HOURS FILM CONSTRUCT STRIKE
Police
Canceled in time
Requirement:
By
Yes ❑ No ❑
Fire
Canceled in time
Requirement:
By
Yes ❑ No ❑
Maint. Svs.
Canceled in time
Requirement:
By
Yes ❑ No ❑
Except as amended above, all other terms and provisions of the original permit shall remain in force. When signed by a
City Official, this Rider becomes part of, and must be attached to the original permit at all times.
Company Representative City Official
FOR OFFICE USE ONLY
ADDITIONAL FEES:
Permit
Police
Fire
Location
Miscellaneous
TOTAL
ADDITIONAL ATTACHMENTS:
Agreements
Signatures
Parking Plan
Notification
FORM #7
CITY OF ARCADIA
ESTIMATED FEES FOR FILMING
oRPORATfO•
Production Co.: Date:
Address: City:
State: Zip: Phone:
Production Title: Location Manager:
Estimate Prepared By:
Amount Paid By Applicant: $
Film Permit Fee:
Basic fees are $250.00 for the first day and $75.00 for each additional day for each location where filming will
be conducted.
TOTAL ESTIMATE: 1$
Estimated charges must be paid prior to filming. Overpayment will be refunded to filming company or
additional fees will be billed by the City. Please complete the requested information for refund and billing
purposes. Incomplete information could result in a delay in your refund.
LOCATION #1
LOCATION #2
LOCATION #3
LOCATION #4
First Day Fee
$250.00
$250.00
$250.00
$250.00
Add'I Day(s) @ $75 /day
TOTAL Permit
Fee: 1 $
Police Department Fees:
Personnel
# OF PERSONNEL
# OF HOURS
RATE
TOTAL
Police Officer
X
X
$53.00 /hr.
_
Police Sergeant
X
X
$66.00 /hr.
_
City Flight Coordinator
X
X
$66.00 /hr.
_
Comm. Service Officer
X
X
$34.00 /hr.
_
Equipment
# OF UNIT(S)
# OF HOURS
RATE
TOTAL
Police Unit
X
X
$9.00 /hr.
_
Motorcycle Unit
X
X
$8.40 /hr.
_
Fire Department Fees:
Personnel
# OF PERSONNEL
# OF HOURS
RATE
TOTAL
Firefighter
X
X
$48.00 /hr.
_
Captain
X
X
$64.00 /hr.
_
Inspection
X
X
$
_
Equipment
# OF UNIT(S)
# OF HOURS
RATE
TOTAL
Truck Company
X
X
$55.20/hr.
_
Engine
X
X
$44.40/hr.
_
Utility
X
X
$10.20 /hr.
_
TOTAL ESTIMATE: 1$
Estimated charges must be paid prior to filming. Overpayment will be refunded to filming company or
additional fees will be billed by the City. Please complete the requested information for refund and billing
purposes. Incomplete information could result in a delay in your refund.
.r•
URI'
M
CITY OF ARCADIA
M
PYROTECHNICS /SPECIAL EFFECTS PERMIT
ARCADIA FIRE DEPARTMENT - FIRE PREVENTION BUREAU
FORM #8
This form must be completed whenever any pyrotechnic device is used, or when special effects consist of explosive charges,
discharge of firearms (including blanks), bum scenes, automobile crashes, chase scenes, or any type of jumps involving
automobiles, motorcycles, or people. Any stunt which by its nature poses a potential for danger or disruption to individuals or
the surrounding area must be detailed below.
Production Title:
Applicant Name:
Address:
State:
Special Effects Coordinator:
Pyrotechnician Name: _
Zip:
List Name of Assistants and License Numbers:
NAME
1. Type and Quantity of Special Effects Materials Being Brought to Location:
2. Type of Vehicle to Transport Pyrotechnic Materials:
3. Type of Fire Suppression Equipment and Standby Personnel to be Provided:
4. Detailed Description of Activity (attach additional pages if necessary):
City:
Phone:
License Number:
License Number:
LICENSE NUMBER
I certify that applicant will cant' out the proposed activity in accordance with the Health and Safety Code, Title 19, fireworks laws
and regulations, and any other laws applicable thereto. All fire and life safety procedures as required by federal, state and local
regulations will be followed.
Signature of Applicant/Permittee:
FOR CITY USE ONLY
Fire Dept. Review and Approval:
Fire Dept. Condition(s):
Date:
Date:
Police Dept. Review and Approval: Date:
Police Dept. Condition(s):
FORM #9
CITY OF ARCADIA
HELICOPTER/AIRCRAFT PERMIT
'ACOPOIU'[lp 01
This form must be completed when any type of aircraft is used during a film production. A detailed flight plan and diagram of
approach and takeoff paths for off- airport/heliport landings must also be attached.
Production Title:
Applicant Name:
Address: City:
State: Zip: Phone:
Special Effects Coordinator: License Number:
Aircraft Company:
Address: City:
State: Zip: Phone:
Insurance Company of Aircraft: Policy Number.
Injury and Damage Liability Limits:
Aircraft(s) Type:
Make and Model of Aircraft(s):
F.A.A. Registration Number(s):
Location and Description of Landing Zone:
Other Landing Zone(s):
Description of Flight Path:
Proposed Minimum Flight Altitude (excluding proposed landings):
Location of Refueling Station:
Number of Aircraft(s) Simultaneously In Flight:
Number of Landings: Expected Flight Hours:
Hours of Operations: Nighttime Operation: YES ❑ NO ❑
Detailed Description of Activity (attach additional pages if necessary):
Signature of Applicant/Permittee:
Date:
FOR CITY USE ONLY
City Flight Coordinator Review and Approval: Date:
City Flight Coordinator Condition(s):
Fire Dept. Review and Approval:
Fire Dept. Condition(s):
Date:
Police Dept. Review and Approval: Date:
Police Dept. Condition(s):
f
M
CITY OF ARCADIA
HELICOPTER/AIRCRAFT PERMIT REGULATIONS
FAA Certificates:
A valid air - worthiness certificate for the aircraft issued by the Federal Aviation Agency shall
be in effect for all aircraft used in the filming. Pilots must possess a valid airman's certificate
as appropriate for the type and use of the aircraft flown as well as a valid medical certificate
issued by the Federal Aviation Agency. A representative from the City shall have the right
to inspect all certificates issued by the Federal Aviation Agency as required by the Federal
Aviation Regulations.
2. Off- Airport/Heliport Helicopter Landing Zone:
Landing Zones for helicopters must be approved by both the Police and Fire departments.
An on -site inspection of the landing zone shall be conducted by the City Flight Coordinator
who shall inspect the proposed landing zone for suitability, safety, approach paths, and
take -off paths. The Flight Coordinator shall review such plans with the pilot and location
manager.
Landing zones shall not be established within 300 feet of a public or private school.
3. Refueling of Aircraft
Refueling of aircraft at the proposed landing zone must be approved by the Fire
Department. An on -site inspection of the refueling area and refueling apparatus may be
necessary by a representative of the Fire Department as designated by the Fire Chief.
4. Insurance Required:
All helicopters utilizing approved landing zones within the City of Arcadia shall maintain in
full force and effect liability insurance in the sum of at least five million and no /100 dollars
($5,000,000.00) combined limit for bodily injury and property damage per accident, naming
the City of Arcadia and Arcadia Redevelopment Agency (if applicable) as an additional
insured.
5. Compliance with Regulations:
No person shall operate any helicopter within or above the City except in conformity with all
applicable safety rules, regulations, manuals and directives of the Federal Aviation Agency
and of the City, including all regulations relating to minimum safe altitudes.
-,
A M, i
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Introduction:
Loll
E5
CITY OF ARCADIA
FIRE DEPARTMENT /FIRE PREVENTION BUREAU
STANDARD OPERATIONS PROCEDURE
FIRE /LIFE SAFETY REQUIREMENTS
This regulation has been designed to identify and address the hazards associated with "on location"
filming and lists the steps to be taken to mitigate those hazards. It is intended to be used in
conjunction with the California State Fire Marshal's Film Industry Fire /Life Safety handbook, and
accepted fire prevention practices to develop cooperation and consistency between the Arcadia
Fire Department and the motion picture industry.
Scope:
The following list defines specific situations where a fire /life safety standby officer is required for film
production activities within the City of Arcadia. The pages which follow the personnel requirements
define specific regulations and expectations for all types of production activities. The additional
requirements may or may not require fire /life safety standby officer(s) and inspections.
Fire/Life Safety Standby Requirements:
A fire /life safety standby officer shall be required for the following:
Productions using any type of pyrotechnic special effects such as flame bars, weapons with
blanks, and various types of smoke - producing devices.
2. Productions which involve stunts. This may include pyrotechnic special effects, the use of
helicopters, automobile crashes, chase scenes, body bums, and any type of jumps which
involve automobiles, motorcycles, and people.
3. Interior productions where generators, lights, and other filming equipment present a fire
hazard and where set decorations and props may obstruct exits, access ways, and other
building fire protection systems.
4. Interior productions which may cause the public to congregate and affect safe egress. This
may be exempted if the building is provided with adequate egress.
5. Productions occurring in mountainous -brush or brush- covered lands where the potential for
a brush fire exists. In addition, roads or trails traversing through such areas.
6. Exterior productions where exiting may pose a fire and life safety concern (i.e., courtyards,
rooftops, etc.).
7. Productions using tents where the occupant load exceeds 50.
8. All other filming activities will be reviewed on a case by case basis to determine whether the
filming production requires inspection(s).
M
n
The Arcadia Fire Department Requires Additional Specialized Permits for the Following
Activities:
A separate Fire Department permit is required for tents, canopies, and air - supported membranes
and structures where the occupant load is 50 or more, or if it covers an area in excess of 200
square feet or any canopy in excess of 400 square feet. These structures shall be subject to the
requirements set forth in the Uniform Fire Code.
A separate specialized permit is required when special effects and /or pyrotechnics are used.
These materials are subject to the requirements listed below.
Special Effects /Pyrotechnics Permit and License:
When pyrotechnics are used, pyrotechnicians shall be licensed by the State Fire Marshal's Office.
It is required that the pyrotechnician possess the appropriate State license(s) for specific
applications. He /she shall have a minimum Class 2 license to perform specific pyrotechnic special
effects work. In addition, he /she shall obtain a permit from the Arcadia Fire Department before
performing any pyrotechnic work.
The request for the special effects permit shall include the following information:
Name of the operator in charge.
2. Number of licensed assistants to be employed.
3. The production company's address, phone number, and Certificate of Insurance.
*Note: The Certificate of Insurance shall provide that the duly licensed pyrotechnic
operator, required by law to supervise and discharge special effects, acting either as
an employee of the insured or as an independent contractor, is included as
additional insured, for all operations to be performed for production company
concerned.
4. Type and quantity of special effects materials being brought to the location.
5. Type of vehicle to transport pyrotechnic materials.
6. Type of fire suppression equipment and standby personnel to be provided.
7. Location of special effects materials with respect to property and life concerns. This
information shall be provided in the form of a plot plan of the location, accompanied by a list
or other information source. The information will be evaluated by the Arcadia Fire
Department and a determination will be made whether to assign a fire /life safety standby
officer or if a periodic site inspection will be made. On the day the special effects are to be
conducted, a walk- through of the planned activity shall be conducted to allow for firsthand
observation by the Fire Department.
2
cm
M
Any changes proposed from those granted in the original permit shall be noted and
submitted for approval on the 'Rider for Film Permit" form (Form #6). A thorough
understanding of the scenes to be filmed and an adequate dialogue between the Fire
Department and filming personnel is required.
The following requirements must be met for a special effects permit:
1. Designated parking location for vehicle(s) on site.
2. Posting of "No Smoking" signs.
3. Special effects area restricted to authorized personnel only.
4. Reports of injuries, accidents or product malfunctions to Arcadia Fire Department and
California State Fire Marshal.
Fire and Life Safety Hazards:
Exiting:
1. Exit signs shall be posted in a room or area that contains more than 50 people.
2. Adequate exit lighting shall be provided.
3. Maximum travel distance from any point to an exterior exit door, horizontal exit, exit
passageway or an enclosed stairway in a building not equipped with an automatic
sprinkler system throughout, shall not exceed 150 feet, or 200 feet in a building
equipped with an automatic sprinkler system throughout.
4. All exits shall be a continuous and unobstructed means of egress to a public way
that occupants be allowed to proceed to the street. Fences, service vehicles,
hedges, walls and the like cannot be allowed to impede the egress from the site.
5. When electrical cables pass through exits, doorways and pathways, they shall be
adequately secured, highlighted and maintained at the side of the doorway and
pathway to minimize obstruction.
Electrical and Lighting:
1. All A/C equipment shall be properly grounded.
2. All generators shall be periodically supervised, grounded, and in good repair.
3. Cables shall not extend through exit areas unless properly secured and highlighted.
4. High- wattage lamps and heat sources shall not be placed near combustibles,
sprinkler heads, or flammable and decorative materials.
3
RM
In
5. Cables shall not be spliced, but shall terminate in approved connector or terminal.
6. If cables feel abnormally warm, they shall be checked.
7. Frayed or damaged cables shall be replaced.
8. Lighting equipment fixtures shall be replaced if deteriorated or in poor condition.
9. Wiring for fixtures shall be replaced if insulation is cracked and fallen away,
exposing bare wires.
10. Defective and deteriorating lamp sockets shall be replaced.
Housekeeping:
1. All floors and closets shall be kept free from combustible litter and rubbish at all
times.
2. All combustibles, waste material and rubbish shall be stored in approved containers
or disposed of in an approved manner.
3. Approved self - closing metal containers shall be provided and maintained in all
rooms or locations where oily rags, oily waste, paint rags, or similar materials subject
to spontaneous ignition are used and stored. Containers shall be emptied daily.
4. No unnecessary dry vegetation will be permitted to exist within 20 feet of any
building.
5. Stored materials shall be kept clear of exits and fire equipment.
6. If used during filming, sawdust and shavings on the floor or ground must be flame
resistant or, when approved by the Fire Department, shall be kept adequately damp.
7. All hazardous materials shall be properly used, stored, and disposed of properly.
8. Smoking is prohibited in tents, storage areas, and areas where a concentration of
combustibles is present.
4
Date of Issue:
Production Title:
Production Company:
Address:
Mailing Address:
Telephone Number:
Contact Person:
Date(s) of Filming:
Time(s) of Filming:
Location(s) of Filming:
Special Conditions:
CITY OF ARCADIA
FILM PERMIT
VAA
vw;k
Permit Number:
Fax Number:
Amount Paid:
City Manager or Designee
A copy of this City Film Permit must be kept at the filming location. The permit must be
available for inspection by City staff upon request.
09
M
FILM PERMIT/LICENSE FEES CHARGED BY OTHER CITIES
CITY
FILM PERMIT/LICENSE FEES
Arcadia
$90.00 per location license fee
*Proposed fee (per location): $250.00 for the first day
$ 75.00 for each additional day
Alhambra
$67.00 application fee
$202.00 per day
City charges a $100.00 non - refundable cancellation fee should
production company cancel the permit within 24 hours before the
scheduled shoot.
Beverly Hills
Fee ranges from $450.00 per day to $9,999 per day depending on
location.
Cancellation fees range between $235.00 to $575.00.
El Monte
$100.00 per day
Monrovia
$300.00 first day plus $75.00 historical preservation fee
$100.00 for each additional day
Monterey Park
$50.00 processing fee (with 10 days advance notice)
$135.00 processing fee (with less than 10 days notice)
$250.00 per day license fee
Pasadena
$480.84 per day on private property
$612.45 per day on city property
Filming must be cancelled by noon the day prior to the shoot or
police and fire minimums will be due and payable.
San Gabriel
$75.00 application fee
$125.00 per day filming fee
Other Per Day Fees:
Street Closure/blockage ......................... $250.00
Civic Auditorium Interior ....................... $2,000.00
San Gabriel (cont.)
Civic Auditorium Exterior .....................$1,500.00
Parks/ playgrounds ... ............................... $150.00
Other Government Facilities .................. $125.00
"Police and/or fire personnel requirements shall be determined by
those departments, not by the film production company.
San Marino
$2,500 per day on public property
$1,000 per day on private property
$2,000 per day at Lacy Park
City charges an additional 20% for administrative fee.
Sierra Madre
$450.00 for first day
$225.00 each day thereafter
Temple City
$145.00 per event permit fee
$107.00 per day license fee
I
101 MEMORANDUM
RECREATION DEPARTMENT
May 6, 1997
TO: MAYOR AND CITY COUNCIL
FROM: JEROME J. COLLINS, DIRECTOR OF RECREATION
SUBJECT: REPORT AND RECOMMENDATION TO ADOPT RESOLUTION
NO. 5989, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, ESTABLISHING A REVISED RECREATION DEPARTMENT
ACTIVITY FEE SCHEDULE
Financial pressures are forcing many city governments to take a close look at the cost to
provide public services. Specifically, local governments are reviewing their fees and
charges in order to assure that the beneficiaries of those services, where appropriate, are
paying their proportionate share of the cost incurred in providing the service. It is
recommended that the City Council adopt Resolution No. 5989 which sets frees that are
reasonably related to the service provided.
The rationale behind service charges is that certain services and activities are primarily for
the benefit of individuals rather than the general public. Thus, the individual benefiting
from a service should pay the cost associated with providing that service. The fees are
established to offset the actual reasonable cost of providing the activity including a portion
of administrative services. The existing fees are established by Resolution and therefore
require amendment by Resolution. Fees have not been adjusted for three years. See
Comparative Fee Schedule (attached).
Adjustments in fees as recommended would result in an annual increase in revenue of
approximately $15,000. Classes and activities are contracted on a seasonal basis.
� � LASER IMAGED
It is recommended that the City Council:
1. Hold the public hearing to receive any comments or objections to the adoption of the
fees set forth in Resolution No. 5989.
2. Adopt Resolution No. 5989 setting forth fees relating to Recreation Department
Services and Activities.
JJC: tm
Attachments
Approved b
PP : wMil Y
William R. Kelly, City Manager
i
M
Comtive Fee Schedule
CREATIVN ATTY ARE SCHEDULE
The following are fees charged for classes and activities. Classes may range from 1/2 hour
to 3 hours per meeting. Fees are listed on a per class basis, unless otherwise noted.
AEROBICS
PRtIFOSED
C ASS O;R ACTIVITY .
94 -95
95-% ,
96-97
97 -9$
AEROBICS
Adults (1 hr.)
3.25
3.25
3.25
3.50
Senior Citizens (1 hr.)
2.00
2.00
2.00
2.50
ART
Pre - school (1 hr.)
2.50
2.50
2.50
2.75 **
Children (1 hr.)
2.50
2.50
2.50
2.75
Children (1 -1/2 hr.)
3.00
3.00
3.00
3.25
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
BALLETITAP /JAZZ
Children (1/2 hr.)
2.00
2.00
2.00
2.25
Children (45 min.)
2.25
2.25
2.25
2.50
Teens (1 hr.)
2.50
2.50
2.50
2.75
Adults ( 45 min.)
3.00
3.00
3.00
3.25
Senior Citizens (1 hr.)
2.00
2.00
2.00
2.50
BALLOOM DANCE
Adults (1 -1/2 hrs.)
3.75
3.75
3.75
4.00
Senior Citizens (1 hr.)
2.00
2.00
2.00
2.50
BASKETBALL LEAGUE (per team)
Adults
330.00
330.00
330.00
340.00
BONITA PARK LIGHT USE (per hour)
10.00
10.00
10.00
10.00
BRIDGE /CRIBBAGE
Senior Citizens (1 hr.)
-
2.00
2.00
2.50
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
CALLIGRAPHY
Adults (2 hrs.)
5.00
5.00
5.00
5.50
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
CAMPING (1 week session)
Day
65.00
65.00
65.00
65.00
Sports
60.00
60.00
60.00
60.00
CARNIVAL, CRAFTS & EXCURSIONS
cost
cost
cost
cost
CERAMICS
Children (1 -1/2 hrs.)
3.00
3.00
3.00
3.25 **
Adults (1 -1/2 hrs.)
3.75
3.75
3.75
4.00 **
COMMUNITY CENTER (Maximum Rate)
Group Assembly (5 hrs.)
300.00
300.00
300.00
375.00
Group Dinner( 5 hrs.)
400.00
400.00
400.00
500.00
CREATIVE DANCE
Children (45 min.)
2.25
2.25
2.25
2.50
%, *Ad Comparative Fee Schedule
CREATIVE MEMORIES
PROMSE-
CLASS QR ACTIPTTY,
��
95�9!f :<
-9:'f
97-99
CREATIVE MEMORIES
Adults (2 hrs.)
5.00
5.00
5.00
5.50 **
Senior Citizens (2 hrs.)
-
-
3.00
3.50
CRAFTS
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
DANCE EXERCISE
Adults (1 hr.)
3.25
3.25
3.25
3.50
Senior Citizens (1 hr.)
2.00
2.00
2.00
2.50
DANCE PRODUCTION
Teens (1 -1/2 hrs.)
3.00
3.00
3.00
3.25
DOG OBEDIENCE
Children (1 -1/2 hrs.)
2.75
2.75
2.75
3.00
Adults (1 -1/4 hrs.)
3.50
3.50
3.50
3.75
FLORAL ARRANGING
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
GOLF TOURNAMENTS
Children
7.00
7100
8.50
8.50
GUITAR
Children (1 hr.)
2.50
2.50
2.50
2.75
Adults (1 hr.)
3.25
3.25
3.25
3.50
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
GYMNASTICS
Children
-
-
2.25
2.25 **
HIP HOP FUNKY DANCE
Children
-
-
2.50
2.75
JU -JUTSU
Children ( 1 -1/2 hrs.)
3.00
3.00
3.00
3.25
Adults (1 -1/2 hrs.)
3.75
3.75
3.75
4.00
KARATE
Children (1 hr.)
-
2.50
2.50
2.75
LINE DANCE
Adults (1 -1/2 hrs.)
3.75
3.75
3.75
4.00
Senior Citizens (1 -1/2 hrs.)
2.50
2.50
2.50
3.00
MUSIC CLASSES
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
NATURE CLASSES
Children
7.00
7.00
7.00
7.50
OIL PAINTING
Senior Citizens (3 hrs.)
4.00
4.00
4.00
4.50
QI GONGITAI CHI
Adults (1 hr.)
-
-
3.00
3.50
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
SOFTBALL LEAGUE (per team)
Adults
330.00
330.00
330.00
340.00
v sse Com tive Fee Schedule
SPANISH LANGUAGE
PROPOSED
:
CUSS OR AC 'IflT7'i�
94-
_ 05 -9b
9G-'4'7
97 -"
SPANISH LANGUAGE
Senior Citizens (1 hr.)
2.00
2.00
2.00
2.50
RECREATIONSWIMADMISSIONS
Children & Adults
1.00
1.00
1.00
1.00
SWIM LESSONS (2 week series)
Children
25.00
26.00
26.00
26.00
TENNIS
Pee Wee (45 min.)
2.25
2.25
2.25
2.50 **
Children (1 hr.)
2.50
2.50
2.50
2.75
Adults (1 hr.)
3.25
3.25
3.25
3.50
TUMBLING
Children (45 min.)
2.25
2.25
2.25
2.50
VA CA TION ACTIVITY CENTERS (3 DAYS)
Children
30.00
30.00
30.00
30.00
VOLLEYBALL (per session)
Adults/Teens
1.00
1.00
1.00
1.00
WATERCOLOR PAINTING
Senior Citizens (1 hr.)
3.00
3.00
3.00
3.50
WEST COAST SWING DANCE
Senior Citizens (1 hr.)
2.00
2.00
2.00
2.50
WILDERNESS SHELTER
RESER VA TIONS
Arcadia Organization (up to 75)
50.00
50.00
50.00
75.00
Non - resident Organization (up to 75)
75.00
75.00
75.00
100.00
Overnight Youth Campouts (per day)
25.00
25.00
25.00
25.00
School Picnics
25.00
25.00
25.00
25.00
Non - resident Small Group (up to 15)
15.00
15.00
15.00
20.00
WY DANG KANG
Adult (1 hr.)
-
3.25
3.25
3.50
Senior Citizens (1 hr.)
2.00
2.00
2.00
2.50
YOGA
Adult (1 hr.)
-
3.25
3.25
3.50
Senior Citizens (2 hrs.)
3.00
3.00
3.00
3.50
Senior Citizens ( 3 hrs.)
4.00
4.00
4.00
4.50
* Family Swim Plan -- Book of 20 swim tickets for $10 (50 cents per swim).
** Supply cost added to fee and collected at time of registration.
Note: In addition to the above fees, Senior Citizens who take fee & charge classes pay a
$2.00 per person registration fee each session.
05 zo -s-r)
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O /
L '(CC/ d GtJ e b'
ARCAD
STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
May 6, 1997
TO: Mayor and City Council
FROM: Donna L. Butler, Community Development Administratori'�%$
SUBJECT: Recommendation to declare the property located at 1106 South Mayflower,
a public nuisance for the purpose of abatement (Phillip Whitlatch, property
owner) and adopt Resolution No. 5991 declaring the subject property a
public nuisance and ordering the rehabilitation of the property located at
1106 Mayflower Avenue and authorizing the Administrative Services
Director to collect the cost for abatement, if abatement at City expense is
required
SUMMARY
This hearing has been scheduled pursuant to Section 9406 of the Arcadia Municipal
Code to allow the City Council the opportunity to determine what action is necessary to
abate the violations set forth in this report which were cited on the property at 1106
South Mayflower Avenue.
BACKGROUND AND DISCUSSION
The subject site has been a property maintenance problem for the past few years and is
inharmonious with the level of maintenance and appearance of the surrounding
properties. In 1993, the property owner, Phillip Whitlatch participated in our housing
rehabilitation program at which time several code violations were brought into
conformance and a new roof was installed.
In April of 1996, a misdemeanor criminal case was dismissed against Mr. Whitlatch
based upon the fact that the property had been brought into minimal compliance. At that
time it was noted that "if further legal action is needed to gain compliance with regard to
your property, there will be no disposition of the case and the City will ;seek
reimbursement of costs." In August of 1996, we received another complaint regarding
the maintenance of the property and the house. Based upon Code Services'
�.. S/ Whitlatch, Property Maintenance
May 6, 1997
Page 1
GLe ��,L /�- �-Pl LASER IMAGED
• 1 1
✓ Contractors hired by the City and under supervision of City staff will do general clean
up of the property including the parkway and yard areas. Junk and debris will be
removed from the premises along with the inoperative vehicles. The machinery
(generator and mixer) will either be removed or stored in an appropriate location.
I
✓ Once complete, a statement of the expenses incurred in the clean up, (including
inspection and related enforcement costs) shall be filed with the City Clerk.
✓ Within ten (10) days after the filing of the statement, the City Clerk shall have a copy
of the statement served to the owner either personally or by general delivery along
with a Notice of Equalization of Assessment.
✓ The Notice of Equalization of Assessment sets forth a date and time that the City
Council shall hear any protest or objection to the cost of clean up. At this meeting
the City Council may modify or confirm the costs for abatement.
✓ If the cost is confirmed, the Administrative Services Director then sends out a bill for
the assessment.
✓ Any bills unpaid at the end of thirty (30) days are then referred to the Administrative
Services Director for collection by transmitting the bill to the County Assessor! and
Tax collector for inclusion on the tax rolls and the amount is collected at the same
time and in the.same manner as ordinary municipal taxes.
FISCAL IMPACT
The City has not incurred any direct cost to date (staff time is not considered "direct"
costs). Because of the various code violations, more than one contractor will be
required to bring the property into minimum code compliance (painting, landscaping,
removal of debris, cars, etc.) As of this time, we do not have cost estimates to complete
these tasks.
The City has $6,000 set aside in the Nuisance Abatement fund. Final costs.for clean up
will be submitted to the City for their review and approval. The total cost for
abatement, including staffs time is assessed against the property and charged to the
property owner for reimbursement to the City. If the property owner does not pay the
invoice, the charges are then added to the property tax bill for reimbursement- through
the County Tax collector.
•
Whitlatch, Property Maintenance
May 6, 1997
Page 3
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VICINITY MAP .
1 106 Mayflower Avenue NORTH
(.:ille: I inch - IQI) '1- '.[
•