HomeMy WebLinkAboutNovember 18, 1997° ANN 0 TAT E D
F-1 A G E N D A❑
Arcadia City Council Fm
C-0-1 i ARCAA
and
\�khpKAtK "� Redevelopment Agency
Meeting
November 18, 1997
5:00 p.m.
Council Chamber Conference Room
ACTION
ROLL CALL: Council /Agency Members Chang, Kovacic, Kuhn, Young and
Harbicht
1. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
ADDRESS THE CITY COUNCIL /REDEVELOPMENT AGENCY
(NON- PUBLIC HEARING/ FIVE MINUTE TIME LIMIT PER PERSON)
All Present
No one spoke
2. CLOSED SESSION 5:04 p.m. recessed
Council /Agency to
Closed Session.
a. Pursuant to Government Code Section 54957.6 to confer with the Reconvened Reg. Mtg.
City labor negotiators, Dan Cassidy and William R. Kelly, regarding 6`06 p.m.
Teamsters Local 911, AFSCME Local 2264, AFFA, APOA, Management
and non - represented employees.
3. 6:00 p.m. Discussion with Assemblyman Bob Margett Recessed at 6:53 p.m.
Reconvened 7:00 p.m.
in Council Chamber
INVOCATION
7:00 p.m.
Council Chamber
June D. Alford, City Clerk
PLEDGE OF ALLEGIANCE Kent Ross, City Librarian
ROLL CALL: Council /Agency Members Chang, Kovacic, Kuhn, Young and
Harbicht
4 ADMINISTRATION OF OATH OF OFFICE to Richard Tauer - Human
Resources Commission
5. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING
AGENDA ITEMS.
All Present
City Clerk
Fire Chief Lavoie
re fire 122 White
Oak Drive
ACTION
6. QUESTIONS FROM CITY COUNCIL /REDEVELOPMENT AGENCY
REGARDING AGENDA ITEMS
MOTION: Read all Ordinances and Resolutions by title only and waive Adopted 5 -0
reading in full.
7. PUBLIC HEARINGS
Pub. Hrg. Closed
a. Report and recommendation to adopt Resolution No. 6016, Adopt Res. 6016, 5 -0
A Resolution of the City Council of the City of Arcadia, California, (Repeals Res. 5509)
approving Conditional Use Permit No. CUP 97 -010 for an eating
establishment (Starbucks Coffee Co.) with 24 indoor seats and 16
outdoor seats at an existing retail building at 300 E. Huntington Drive,
and amending Resolution No. 5509 to allow more than three eating
establishments within the subject retail building.
b. Report and recommendation to adopt Resolution No. 6015,
Pub . Hrg. Closed
A Resolution of the City Council of the City of Arcadia, California,
Adopt Res. 6015, 5 -0
setting forth certain fees relating to the Arcadia Fire Department.
C. Report and recommendation to accept public testimony on the
Pub. Hrg. Closed
Receive /File Report
reconstruction of the Upper Canyon Reservoir and Canyon Booster
Station.
8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
Gail Marshall
ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY
PD Chief Garner
Lyle Wilson
(NON- PUBLIC HEARING/ FIVE MINUTE TIME LIMIT PER PERSON)
Marshall Mouw
9. MATTERS FROM ELECTED OFFICIALS
City Council Reports/ Announcements /Statements /Future Agenda Items see Minutes
10. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY AND CITY COUNCIL
a. Report and recommendation to approve a financial contribution of Approved 5 -0
$5,590.00 from the Arcadia Redevelopment Agency to the Arcadia
Business Association for purchase, installation and maintenance of
decorative holiday lights in the downtown area; and to allow the Arcadia
Business Association to install the lights with the use of volunteers.
ADJOURN Redevelopment Agency to November 25, 1997 at 6:00 p.m.
2
11. CONSENT
ACTION
a. Report and recommendation to authorize the City Manager to execute Approved 5 -0
a Letter of Agreement between Methodist Hospital of Southern
California and the City of Arcadia regarding services for City employees
who sustain an industrial injury or illness.
b. Report and recommendation for authorization to enter into a contract Approved 5 -0
with Leader Industries, Inc., in the amount of $99,308.55 for the
purchase of one rescue ambulance for the Fire Department Paramedic
Program.
C. Report and recommendation to approve an appropriation of $2,500.00 Approved 5 -0
in the Equipment Replacement Fund to purchase a collator from
Economy Bindery for the Print Shop.
J
e.
f
Report and recommendation to approve Final Map 52253 for a 5 -unit Approved 5 -0
residential condominimum project at 401 W. Fairview Avenue.
Report and recommendation to accept all work performed by Best
Roofing Company for reroofing of City facilities.
Report and recommendation to accept all work performed by D & M
Construction, Inc. for the 1997/98 Concrete Repair Project.
12. CITY MANAGER
a. Report and discussion /direction regarding the Utility Tax.
13. CITY ATTORNEY
a. ADOPTION - Ordinance No. 2080 -An Ordinance of the City Council
of the City of Arcadia, California amending the Arcadia Municipal Code
by adding a new Section 3214.1.2 and amending Section 3214.13 .
relating to the Uniform Traffic Ordinance (Public Parking Lot Overnight
Parking Hours).
Approved 5 -0
Approved 5 -0
Approve 4-12% Util
Users ax Aril
1998 Election with
4 yr. Sunset. Appt.
Citz. Comte. to
support tax.
Adopted 5 -0
b. ADOPTION - Ordinance No. 2081 - An Ordinance of the City Council Adopted 5 -0
of the City of Arcadia, California, adding a Chapter 9 to Article VII to the
Arcadia Municipal Code (Sections 7910 thru 7914) regarding camping
and storage of personal property on public streets and areas including
the Civic Center.
ADJOURN City Council to November 25, 1997 at 6:00 p.m. in memory of Jean Hoard. At 9:20 p.m.
91
-4 1 a G tJ
*c °"' °�•T`° STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
November 18 ,1997
TO: Mayor and City Council
FROM: James S. Dale, Administrative Services Director'
BY: David T. Bell, Risk Control Office
SUBJECT: REPORT AND RECOMMENDATION TO AUTHORIZE THE CITY
MANAGER TO EXECUTE A LETTER OF AGREEMENT BETWEEN
METHODIST HOSPITAL OF SOUTHERN CALIFORNIA AND THE
CITY OF ARCADIA REGARDING SERVICES FOR CITY EMPLOYEES
WHO SUSTAIN AN INDUSTRIAL INJURY OR ILLNESS.
SUMMARY
An agreement to provide services to City employees injured in the course of their
employment has been negotiated between Methodist Hospital of Southern
California and the City of Arcadia. The Letter of Agreement sets forth the terms and
conditions of the proposal including the term, billing, and dispute resolution. Staff
is recommending that the City Council approve the Letter of Agreement and
authorize the City Manager to execute the same in a form approved by the City
Attorney.
DISCUSSION
When a City employee sustains an industrial injury or illness, they are often treated
at Methodist Hospital of Southern California (MHSC). In an effort to reduce City
expenditures, staff initiated discussions with MHSC to set forth terms and conditions
associated with the treatment of City employees. Staff was able to negotiate an
agreement whereby the City would reimburse MHSC for inpatient and outpatient
services at forty -five 45% of billed charges. This rate reduction will result in cost
savings to the City of Arcadia.
The effective date of the proposed letter of agreement is June 1, 1997, and shall
continue through June 30, 1998. The agreement can be renewed on a year to year
basis with the issuance of side letter agreements. The agreement can be terminated
with or without cause by either party within thirty (30) days written notice.
Although the effective date of this agreement is June 1, 1997, the terms and
conditions, including billing rates have been in enforced since the original effective
date. The delay in finalizing the agreement is the result of the processing and
negotiating between the two parities, and the legal review.
W
November 18, 1997
Page 2
The agreement was prepared in cooperation with the City's third -party workers'
compensation administrator, Colen & Lee. They are supportive of the proposed
agreement.
FISCAL IMPACT
Actual costs associated with employee illness and injury vary from year to year.
Execution of the attached Letter of Agreement will reduce the City's expenses
associated with workers' compensation treatment at Methodist Hospital of Southern
California.
RECOMMENDATION
It is recommended that the City Council authorize the City Manger to execute the
Letter of Agreement between Methodist Hospital of Southern California and the City
of Arcadia for the period June 1, 1997 through June 30, 1998.
APPROVED: - d-
William R. Kelly, City Manager
Attachment
NOV 2 U 1997
LETTER OF AGREEMENT
CITY OF ARCADIA
BETWEEN 7Y ARK
METHODIST HOSPITAL OF SOUTHERN CALIFORNIA
AND
CITY OF ARCADIA
This Letter of Agreement ( "Letter ") is made by and between Methodist Hospital of
Southern California ( "MHSC ") and the City of Arcadia ( "City ").
This Letter is to confirm that both organizations are interested in pursuing a mutually
beneficial relationship in which MHSC will provide services for employees of the City of
Arcadia who sustain an industrial injury or illness. MHSC further agrees to participate in
meetings with the City, or its designee, to discuss the level of services, treatment
protocols, and review case management strategies. MHSC also agrees to discuss
specialist referral with the City or its designee prior to referring employee - patients to
outside specialists.
TERM AND TERMINATION
Effective Date: June 1, 1997
Length: Rates are negotiable after the first year and only
during the months of February and March, with least
sixty (60) days prior notice of intent to open rate
negotiations.
Commencement: Performance under this Letter shall renew on a year to year
basis only with the issuance of side letter agreements
renewing this Letter. Renewal shall occur at the beginning
of the City's Fiscal Year (7/1 - 6/30), beginning in FY 1998-
99.
Termination: Either party may terminate this Letter, with or without cause,
with thirty (30) days prior written notice.
BILLING
MHSC shall be reimbursed within forty -five (45) calendar days following receipt of a
claim for medical services provided to City employees who sustain an Industrial injury
or illness, and only when medical reports are submitted as required by law.
MHSC will batch bill the City for services rendered on a monthly basis, by the tenth
(10th) day of the next month to:
Cherwyn Runnion
COLEN & LEE
1470 South Valley Vista Drive, Suite 230
Diamond Bar, CA 91765
MSWlRICHMISC /LOA -CITY OF ARCADIA
M
REIMBURSEMENT
cm
For all eligible employees with the City, it shall reimburse MHSC, for both
inpatient and outpatient services at forty -five percent (45 %) of billed charges.
Billed charges are to be inclusive of all hospital charges, including, but not limited
to emergency room charges, examination, treatment, physical therapy and
rehabilitation fees.
DISPUTE RESOLUTION
Controversies between the parties shall be resolved, to the extent possible, by
the informal meetings or discussions between the appropriate representatives of
the parties. Representatives shall be identified, by title, at the end of this Letter.
In the event that the parties are unable to resolve the controversy as stated
above, the parties agree to submit the matter in dispute to arbitration in
accordance with the rules and regulations of the American Arbitration
Association. The parties agree to be bound by the decisions of the Arbitrator(s)
and to accept any decision by a majority of the arbitrators as a final
determination of the matter in dispute.
The parties agree to equally divide the costs of arbitration.
GOVERNING LAW
This Letter shall be governed in all respects by the laws of the State of California
and applicable federal law. Hospital will perform this Agreement consistent with
all the applicable privacy laws of the State of California.
INDEMNIFICATION
Each party agrees to indemnify and hold harmless for other party, their officers
and employees from any claim, suits and liabilities for damage to person or
property arising out of either parties errors, omissions or negligent acts arising
out of this agreement, with the exception of medical malpractice allegations
brought forth by the City or any employee of the City, employees heirs or
assigns, including legal representatives. In the event a claim is made against
both parties, except for medical malpractice allegations, it is the intent of both
parties to cooperate in the defense of said claim and to cause their insurers to do
likewise.
The terms of this indemnification shall survive the termination of this Letter.
MEDICAL RECORDS
MHSC shall provide the City, or its authorized designee, the medical, psychiatric,
or drug rehabilitation records pursuant to the California Labor Code, Section
4603.2.
MSW /RICHMISC/LOA -CITY OF ARCADIA
ASSIGNMENT
Neither this Letter, nor any right or obligation hereunder, shall be assigned,
transferred, or pledged without the written consent of the other party.
IN WITNESS WHEREOF, the parties have executed this Letter of Agreement:
METHODIST HOSPITAL OF
SOUTHERN CALIFORNIA (MHSC)
By:_ f� '
Print: Dennis M. Lee
Title: President & CEO
Date: zLzo
REPRESENTATIVES:
Billing
Title: Insurance Contracts Supervisor
Print: Linda Parker
Phone: j818) 574 -3719
Clinical
Title: Director, Emergency Services
Print: Becky Sales, R.N.
Phone: (818) 574 -3678
MSW /RICHMISC /LOA -CITY OF ARCADIA
CITY OF ARCADIA (CITY)
Print: William R. Kelly
Title: City Manager
Date:
Title: Worker's Compensation Unit
Manager
Print: Cherwyn Runnion
Phone: (818) 861 -0816
APPROVED ,AAS,cT F M:
DY
Michael H. iller
Arcadia City Attorney
L�rZ 4-
F..r�
"%
STAFF REPORT
FIRE DEPARTMENT
November 18, 1997
TO: Mayor and City Council
FROM: Ken Lavoie, Fire Chief
Prepared by: Richard Brown, Battalion Chief
Reviewed by Tracey L.H. Williams, Purchasing Officer
SUBJECT: Report and Recommendation for Authorization to enter into a contract with
Leader Industries, Inc., in the amount of $99,308.55 for the purchase of one
Rescue Ambulance for the Fire Department Paramedic Program.
It is recommended that the City Council award a contract for the purchase of one Rescue
Ambulance to Leader Industries, Inc., in the amount of $99,308.55. Funds have been
previously budgeted in the Equipment Replacement Fund in Fiscal Year 1997 -98 for this
acquisition.
The Rescue Ambulance will replace RA -33, a 1990 Ford modular ambulance. This unit
currently has over 60,000 miles and has numerous mechanical problems, resulting in high
repair and maintenance expenses. The Fire Department ambulance replacement policy, per
nationally recognized standards, is five (5) years of front line use and two (2) years as a
reserve or back up unit. This ambulance has seen seven (7) years of duty. This ambulance
will be sent to auction after acquisition of the new ambulance.
The City of Pasadena assigned Bid FM9544 for the purchase of one (1) Rescue Ambulance.
Their bidding process complies with the City of Arcadia's bidding procedures. The bid was
awarded to Leader Industries, Inc. in South El Monte. The bid package contained a "piggy
back" clause. This clause allows any government agency to purchase the same item for the
same price as the bidding agency. This new procedure allows for all other agencies to
supersede the bidding process, as long as the bidding process of the primary agency is in
compliance with the bidding process of the others. The contractor must also agree to the same
price, terms and conditions.
Funds for the purchase of the Rescue Ambulance have been budgeted in the amo R �M AGED
$100,000.00, in the Equipment Fund for Fiscal Year 1997 -98.
/Wfe C/ P 11�/Z Con/. / 1.b,
4W
Mayor and City Council
November 18, 1997
Page 2
RECOMMENDATION
It is recommended by staff, that the City Council award a contract for the purchase of one
Rescue Ambulance to Leader Industries, Inc., in the amount of $99,308.55, and authorize
the City Manager to execute said contract in a form approved by the City Attorney
Approved by:
William R. Kelly, City Manager
`err'
°.� ° MEMORANDUM
FIRE DEPARTMENT
DATE: November 18, 1997
TO: Mayor and City Council
FROM: Ken Lavoie, Fire Chief d
Submitted by: Michael A. Casalou, Management Analyst
SUBJECT: Report and Recommendation to adopt Resolution No. 6015, setting forth Fire
Department Fees
The City Council directed staff to review existing Fire Department fees and to evaluate other services
currently provided without cost to end users.
Staff conducted a study of fees and charges to identify the true cost of providing services. Attached for
the City Council's review is a comparison of fees charged by surrounding fire departments (Exhibit 'W'),
an analysis of proposed fire department service fees (Exhibit `B ") and a comparison of proposed service
fees (Exhibit "C ").
The Fire Department is requesting the City Council adopt Resolution No. 6015, setting forth certain fees
relating to the Arcadia Fire Department. These fees are authorized as development and regulatory fees
pursuant to the police power.
Discussion
As directed by the City Council, staff has reviewed existing Fire Department fees and identified and
evaluated other services currently provided at no cost to end users. This process required staff to
substantiate both existing and proposed fees in relationship to the costs of the services provided, as well
as to the benefit the user of these services obtains or the burden the user's request will cause.
Adhering to this practice, proposed Fire Department fees were determined by the unit cost and by
"market based pricing." This approach allows the City Council to decide what portion of the cost of a
specific service the beneficiary will pay for and what portion, if any, will be provided by the general
government. For example, a reinspection that takes approximately one hour has a unit cost of $124.00
per hour. The proposed fee by staff is only $50.00 per hour which means that only about 40% of the
cost of providing that service is being recovered.
As evidenced in Exhibit "A ", the Arcadia Fire Department, in comparison to neighboring departments,
charges for far fewer services. Current fees for service include the following: plan checks, paramedic
S--
LASER MGED
/,). 2 -1 .
and ambulance related services, records retrieval, special event permits and false alarms. Existing fees
were reviewed by staff and determined not to warrant any adjustments at this time. These fees were also
included in the most recent fee study performed by the Administrative Services Department that
identified the true cost of providing services including both direct and indirect costs.
Examples of some of the areas the City does not currently seek cost recovery include:
• Services such as hydrant flow tests, cost recovery for negligent acts, weed abatement, fire
investigations, roof covers, water vacuuming for flooded dwellings, smoke removal, lock outs,
engine company responses.
• Permits including tank removal and installation, fumigations, helicopter standby.
• Residential and Commercial Inspections by both engine companies and the fire prevention
bureau, reinspections.
Additional services provided by the Fire Department currently at no charge to end users were reviewed
and are included in Exhibits `B" and "C." Exhibit `B" lists the proposed services that staff is
recommending cost recovery be sought after by the City. This table conveys a description of the service
provided by the Fire Department and pertinent information that shows the true cost to provide that
service. Also provided is stairs recommended fee, the profit/subsidy of the proposed fee and projected
recovery amounts. Exhibit "C" is a comparison of the proposed fees as compared to similar fees
surrounding cities charge.
It should be noted that most of the proposed fees are being subsidized by the City, meaning it is costing
us more to provide the service than we will recover through fees. In addition, many of these fees are
either directed towards violators of the Uniform Fire Code or businesses and organizations who are
willing to pay more to expedite their projects. The majority of these fees do not affect businesses who
follow City requirements and who accept the time frame it takes our staff to provide that service.
It is not the intent of staff to seek cost recovery for every function performed by the fire department.
Nor is it our intent to charge service fees simply because other cities have selected to do so.
The proposed Fire Department fees reflect all or a portion of the cost of providing specific services.
These fees as proposed, are projected to provide cost recovery in the amount of $30,000.00. for the
remainder of fiscal year 1997/98.
It is recommended the City Council adopt Resolution No. 6015, a Resolution of the City Council of the
City of Arcadia, California, setting forth certain fees relating to the Arcadia Fire Department.
APPROVED: At*
William R. Kelly, City Manager
- # f Page 2
ARCADIA FIRE DEPARTMENT EXISTING FEE COMPARISON
September 15, 1997 -
EXHIBIT "A"
THE FOLLOWING TABLE DEPICTS SOME EXAMPLES OF THE TYPES OF SERVICES/SUPPLIES THAT SURROUNDING CITIES SEEK COST RECOVERY
FOR AND THE AMOUNT OF THE FEE.
" :r: ;,.
ARCADIA
BURBANK
ALHAMBRA
COVINA
EL MONTE
LA VERVE
PASADENA
S. PAS.
MONROVIA
SAN GABRIEL
4 x
SPECIAL EVENT PERMIT
$50
$55
$50
$60
$50/hr.
$141
$36.75
UNDERGROUND TANK
$110
$150/HR
$250
$110
$60 PLUS $25
$160 4ST
$78 -$94
$651HR
REMOVAL PERMIT
EACH ADD.
$43- EACH
TANK
ADDITIONAL
UNDERGROUND TANK
$220
$150/11R
$350
$110
$60 PLUS $25
$160 -1ST, $43-
$78 -$94
$65/HR
INSTALLATION PERMIT
EACH ADD.
EACH
TANK
ADDITIONAL
WITNESS FEE
$150
$150
(DEPOSITION)
PLAN CHECKS
BASED ON
VARIES
$50/HR-
73/HR-
BASED ON
$50 HR.
$179 -$338
BASED ON
BASED ON
$50/11R.
VALUATION
SQUARE
VALUATION
VALUATION
FOOTAGE
SPECIAL REQUEST
$55/HR
$175
$50 PER
EXPEDITION FOR PLAN
HOUR/ $150
CHECKS (RUSH)
MINIMUM
DEPOSIT
PERMITS - BONFIRE
$55
$36.75
$25
PERMITS - FUMIGATION
$82.50
$25
$26.25
$25
PERMITS -FIRE
$36.75
$25
CLEARANCE
PERMITS -TENT
$55
$68
$35
$78.75
$40
PAINT SPRAY BOOTH
$55
$56
$60
INSPECTION/PERMITS
AMBULANCE
$282.25
AM 4176,
$430
$402
$283
$225
$250
TRANSPORT -BASIC (BLS)
PM -$218
AMBULANCE
$474.75
AM -$293,
$500
$402
$370
$384
$250
TRANSPORT - ADVANCED
PM -$335
(ALS)
OXYGEN FOR PATIENTS
$37
$33
$34
$36
$39
$32.55
Page A -1
L
3
ARCADIA FIRE DEPARTMENT EXISTING FEE COMPARISON
September 15, 1997
TYPE
ARCADIA
BURBANK
ALHAMBRA
COVINA
EL MONTE
LA VERNE
PASADENA
S. PAS.
MONROVIA
SAN GABRIEL
STANDBY AMBULANCE -2
$58 PER
$141
FIREFIGHTER/EMT -1'S
HOUR/ 2 HR
AND AMBULANCE
MINIMUM
STANDBY AMBULANCE -2
$27 PER
$141
RESERVE
HOUR/2
FIREFIGHTERS/EMT -1'S
HOUR
AND AMBULANCE
MINIMUM
MILEAGE RATE FOR
$9/PER
$10
$40
$17/PER MILE
$12.08/MI
AMBULANCE
MILE
RANSPORT
EACH ADDITIONAL
VARIES
$176
$140
$117
PATIENT TRANSPORTED
IN AN AMBULANCE
AMBULANCE SERVICE
$49.50 FLAT
$55/HR.
$43.05
BETWEEN 7PM AND 7 AM
RATE
PARAMEDIC EQUIPMENT
$35
- ANTI -SHOCK GARMENT
(M.A.S.T.)
PARAMEDIC EQUIPMENT
$28
-USE OF BACKBOARD,
SPLINTS, KED
PARAMEDIC EQUIPMENT
$50
- TRACTION SPLINTS
REQUIRED FIELD
$55/HR
1ST -NO
$50 PER
$70/11R
$105/HR
$100/HR FOR
bjNSPECTION BY FIRE
COST,
HOUR
STATE
REVENTION BUREAU
2ND -$57,
MANDATED
3RD -$93
INSPECTIONS
FOLLOW -UP INSPECTION-
$55/HR
$63 /11R
$60 PER
$105MR.
$100 FOR
- AFTER FIRST
TRIP
REINSPECT
REINSPECTION
AFTER THE
INCLUDING
FIRST
DOCUMENTATION AND
LABOR COSTS
SPRINKLER INSPECTION-
$110
$105
SINGLE RESIDENCE
SPRINKLER INSPECTION
$27- $137
$40
$157.50
NON - RES. 1 -100 HEADS
Page A -2
ARCADIA FIRE DEPARTMENT EXISTING FEE COMPARISON
September 15, 1997
ro y s.
ARCADIA
BURBA 4K
ALHAMBRA
COVINA
EL MONTE
LA VERNE
PASADENA
S. PAS.
MONROVIA
SAN GABRIEL
SPRINKLER INSPECTION
$27.25- $137
$40
$262.50
NON -RES. 101 -200 HEADS
SPRINKLER INSPECTION
$27.25- $137
$40
$105
NON -RES. 201+ HEADS
STANDBY FIRE
$48/11R.
$60/HR
$40 PER
S774M
$150
WATCH/MOVIE DETAIL
HOUR(F.F.)
$50 PER
HOUR(FIRE
PREVTN.)
HELICOPTER STANDBY
$150
ENGINE COMPANY
COPIES OF REPORTS AND
$10
$15
$4
1 -5
$6 FIRST
$20
$1.58 1ST
$15 PER
$15
DOCUMENTS
PAGES-
PAGE AND
PAGE/.26
UTTER, 1 -15
$12,$2
$2 EACH
EACH
MIN
ADDED
ADD. PAGE
ADDITIONAL
SEARCHING -
EACH
PLUS ADM.
PAGE, BASIC
NO
PAGE
SECY.
FILE SEARCH
CHARGE.15+
HOURLY
$12.60 -1/2
MIN.-$10 PER
COST FOR
HR,
15 MIN.
SEARCHES
INTENSIVE
OF MORE
FILE SEARCH
THAN ONE
$18.90 -1/2 HR
HOUR.
HYDRANT FLOW TEST
$80 PLUS
$52.50
1-$50,2 -
WATER
$60,3 +4250
COST
FALSE ALARMS
1 -3 No Charge
1 -3 NO
4 WITHIN
CHARGE
$258
1 -3 NO
1 -3 NO
$400 AFTER
4th & 5th $50
CHARGE,
90 DAYS-
PER UNIT:
CHARGE 4TH-
CHARGE, 4TH
THREE FALSE
6th +$100
4+ -$135
$174
$40 PER
$157.50, 5TH-
-$115 5TH-
ALARMS
EACH FOR
TRUCK
$262.50, 6TH-
$155+ $160
BUSINESS,
COMPANY,
$420
PENALTY
4+- $110
$40 PER
6TH -$115+
EACH FOR
ENGINE
$240
RES.
COMPANY,
PENALTY
$25 PER
7TH -$115+
MEDIC
$320
UNIT, $18
PENALTY
PER
8TH -$115+
BATTALION
$425
CHIEF
PENALTY
Page A -3
5
5
ARCADIA FIRE DEPARTMENT EXISTING FEE COMPARISON
September 15, 1997
E
Page A -4
ARCADIA
BURBANK
ALHAMBRA
COVINA
EL MONTE
LA VERNE
PASADENA
S. PAS.
MONROVIA
SAN GABRIEL
COST RECOVERY FOR
100% OF
ACTUAL
ACTUAL
ACTUAL COST
WATER
FIRE DEPARTMENT
COST
COST
COST
REMOVAL
RESPONSE
$52.50/HR
NECESSITATED BY
SMOKE
NEGLIGENT;
REMOVAL
INTENTIONAL OR
$52.50/HR
ALCOHOL/DRUG-
RELATED ACTS; COST
RECOVERY FOR FIRE
DEPARTMENT RESPONSE
FOR WATER REMOVAL.
WEED ABATEMENT
$100 PLUS
ACTUAL
COST
INCURRED
FIRE INVESTIGATION
S83
S52.50/HR
S50/HR
E
Page A -4
EXHIBIT "B"
ARCADIA FIRE DEPARTMENT PROPOSED FEE SCHEDULE
September 23, 1997
Proposed Fee/ Description
Performed By
Avg. Time
Frequency/
Unit Cost
Existing Fee
Recommended
Profit/Subsidy
Projected Annual
to Complete
Annually
Fee
Revenue
Hazardous Materials
Inspections/Permits
Level I
0-499 lbs. - Solids
Fire Inspector
24 hrs.
0 -54 Gal. - Liquids
Fire Inspector
24 hrs.
0 -199 Cu. Ft. - Gases
Fire Inspector
24 hrs.
Total= 20 /yr.
$1,192.85
No Charge
$300.00
($892.85)
$6,000.00
Level H
500 -5,000 lbs. - Solids
Fire Inspector
28 hrs.
55 -550 Gal. - Liquids
Fire Inspector
28 hrs.
200 -2,000 Cu. Ft. - Gases
Fire Inspector
28 hrs.
Total= 15 /yr.
$1,391.67
No Charge
$350.00
($1,041.67)
55,250.00
Level HI
5,001 - 25,000 lbs. - Solids
Fire Inspector
32 hm.
551 -2,750 Gal. - Liquids
Fire Inspector
32 hrs.
2,001 - 10,000 Cu. Ft. -Gases
Fire hnspector
32 hrs.
Total= 10 /yr.
$1,590.48
No Charge
$400.00
($1,190.48)
$4,000.00
Level IV
25,000 & Over lbs. - Solids
Fire Inspector
40 hrs.
2,751 & Over Gal. - Liquids
Fire Inspector
40 hrs.
10,001 & Over Cu. R. - Gases
Fire Inspector
40 hrs.
Total =3/yr.
$1,988.10
No Charge
$500.00
($1,488.10)
$1,500.00
Fire Sprinkler Plan Check - Expedite
Single Family
Fire Inspector
2 hrs.
200/yr.
$61.991r.
N/A
S60/hr.
($1.99/hr.)
524,000.00
Multi - Family
Fire Inspector
2 hrs.
20 /yr.
$61.99/hr.
N/A
S601r.
($1.99/hr.)
$2,400.00
Commercial Building
Fire Inspector
2 hrs.
4 /yr.
$61.99/hr.
N/A
S60/hr.
($1.99AIr.)
5480.00
Fire Alarm System Plan Check - Expedite
Fire Inspector
2 hrs.
70 /yr.
$61.99/hr.
N/A
$60/hr.
($1.99/hr.)
$8,400.00
Engineered Fire Protection System Plan Check-
Fire Inspector
2 hrs.
20 /yr.
$61.99/hr.
N/A
S604ir.
($1.99/hr.)
$2,400.00
Expedite
High Pile Storage Plan Check Fee - Expedite
Fire Inspector
8 hrs.
5 /yr.
$61.99/hr.
N/A
S60/hr.
($1.99/hr.)
$2,400.00
Tent Permit, per area covered
Fire Inspector
2 Ins.
20 /yr.
S49.701r.
No Charge
$50/hr.
$ 0.30
$2,000.00
Page B -1
a
3
EXHIBIT "B"
ARCADIA FIRE DEPARTMENT PROPOSED FEE SCHEDULE
September 23, 1997
Proposed Fee/ Description
Performed By
Avg. Time
to Complete
Frequency/
Annually
Unit Cost
Existing Fee
Recommended
Fee
Profit/Subsidy
Projected Annual
Revenue
INSPECTIONS
First Reinspection with violation not corrected
Eng. Co. /75%
1 hr.
114/yr.
$124.37/hr.
No Charge
$50.00/hr
($74.37)
$5,700.00
Fire his. /25%
Second Remspection and any additional required
Eng. Co /75%
1 hr.
6 /yr.
$124.37/hr.
No Charge
$100/hr.
($24.37)
$600.00
inspections.
Fire Ins. /25%
Overtime inspection (beforelafter business hours
Fire Inspector
4 hr. min.
40 /yr.
$61.99/hr.
No Charge
S60/hr.
($1.99/hr.)
$9,600.00
on City business day/hour)
Closed Day Inspection (when City offices are
Fire Inspector
4 hr. min.
30 /yr.
$61.99/hr.
No Charge
$60/hr.
($1.99/hr.)
$7,200.00
dosed)/hour
Canceled Overtime lWectio /hour
Fire Inspector
2 hr. min.
4 /yr.
$61.99/hr.
No Charge
$601hr.
($1.99/hr.)
$480.00
Canceled Closed Day hupection/hour
Fire Inspector
2 hr. min.
4 /yr.
$61.99/hr.
No Charge
S60/hr.
($1.99/hr.)
$480.00
High Rise Annual Inspection
Fire Inspector
16 hm
5/yr.
$49.70/hr.
No Charge
$50/hr.
$ 0.30
$4,000.00
Includes three reinspection
Multi - Structure High Hazard Occupancy
Fire Inspector
3 Days
6 /yr.
$49.70/hr.
No Charge
$50/hr.
$ 0.30
$7,200.00
hupections
Page B -2
TOTAL PROJECTEDANNUAL REVENUE S94,090.00
PROJECTED REVENUE FY 97/98 $ 30,000.00
M
PROPOSED FEE COMPARISON
October 6, 1997
*400, EXHIBIT "C"
Proposed Fee/ Description
Arcadia
Pasadena
S. Pas.
M. Park
Burbank
Covina
El Monte
Monrovia
Hazardous Materials
Inspections/Permits
Level 1
0 -499 lbs. - Solids
$300
$175
$183
$158
$50 -$250
$59 -$140
$165
$45 -$790
0 -54 Gal. - Liquids
$300
$175
$183
$158
$50 -$250
$59 -$140
$165
$45 -$790
0 -199 Cu. R. - Gases
$300
$175
$183
$158
$504250
$59 -$140
$165
$45 -$790
Level II
500 -5,000 lbs. - Solids
$350
$349
$341
$158
$50 -$250
$59 -$140
$325
$45 -$790
55 -550 Gal. - Liquids
$350
$349
$341
$158
$50 -$250
$59 -$140
$325
$45 -$790
200 -2,000 Cu. Ft. - Gases
$350
$349
$341
$158
$50 -$250
$59 -$140
$325
$45 -$790
Level III
5,001- 25,000 lbs. - Solids
$400
$523
$472
$158
$50 -$250
$59 -$140
$490
$45 -$790
551 -2,750 Gal. - Liquids
$400
$523
$472
$158
$50 -$250
$59- $140
$490
$45 -$790
2,001- 10,000 Cu. R. -Gases
$400
$523
$472
$158
$50 -$250
$59 -$140
$490
$45 -$790
Level IV
25,000 & Over lbs. - Solids
$500
$872
N/A
$158
$50 -$250
$59 -$140
$650
$45 -$790
2,751 & Over Gal. - Liquids
$500
$872
N/A
$158
$50 -$250
$59 -$140
$650
$45 -$790
10,001 & Over Cu. R. - Gases
$500
$872
N/A
$158
$50 -$250
$59- $140
$650
$45 -$790
Inspections
All inspections
No Charge
$77/hr.
$105/hr.
No Charge
$55/hr.
$57 -$93 >1
$100
$38 -$651
First Reinspection w /violation
$50/hr.
$77/hr.
$105/hr.
$67/hr.
$55/hr.
$57 -$93 >1
$100
$38 -$651
Second Reinspection
$1001hr.
$77/hr.
$105/hr.
$67/hr.
$55/hr.
$57 -$93
$100
Actual Cost
Overtime inspection (beforetafter
$60/hr.
$77/hr.
$105/hr.
$80/hr.
$55/hr.
$57 -$93
$100
Actual Cost
business hours on City business
day/hour)
Closed Day Inspection (when City
$60/hr.
$77/hr.
$105/hr.
$80/hr.
$55/hr.
$57 -$93
$100
Actual Cost
offices are closed)/hour
Canceled Overtime Inspectim/hour
S60/hr.
$77/hr.
$105/hr.
$67/hr.
$55/hr.
$57 -$93
$100
Actual Cost
Canceled Closed Day Inspection/hour
$60/hr.
$77/hr.
$105/hr.
$67/hr.
$55/hr.
$57 -$93
$100
Actual Cost
Tent Permit, per area covered
$50/hr.
$77/hr.
$105/hr.
$67/hr.
$55/hr.
$57 -$93
$100
Actual Cost
High Rise Annual Inspection
$50/hr.
$77/hr.
$105/hr.
$500
$55/hr.
N/A
$100
$38 -$651
Includes three reinspections
Multi-Structure High Hazard
$50/hr.
$77/hr.
$1054tr.
$67Mr.
$551hr.
$57 -$93
$100
$38 -$651
Occupancy Inspections
Fire Sprinkler Plan Check - Expedite
Single Family
$60/hr.
N/A
N/A
N/A
$55/hr.
$225
N/A
Actual Cost
Multi-Family
$60/hr.
N/A
N/A
N/A
$55/hr.
$225
N/A
Actual Cost
Commercial Building
S60/hr.
N/A
N/A
N/A
$55Mr.
$225
N/A
Actual Cost
Fire Alarm System Plan Check Fee -
$60/hr.
N/A
N/A
N/A
$55/hr.
$225
N/A
Actual Cost
Expedite
Engineered Fire Protection System
$60Mr.
N/A
NIA
N/A
$55/hr.
$225
N/A
Actual Cost
Plan Check Fee - Expedite
High Pile Storage Plan Check Fee -
S60/hr.
N/A
N/A
N/A
$55/hr .
$225
N/A
Actual Cost
Expedite
Page C -1
/I 47ts
PPrf:
,„„
STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
•
DATE: November 18, 1997
TO: ayor and City Council
Arcadia Redevelopment Agency
FROM: n _Pat Malloy, Maintenance Services Director
EZ Peter Kinnahan, Economic Development Administrator
SUBJECT: REPORT AND RECOMMENDATION TO APPROVE FINANCIAL
ASSISTANCE OF $5,590 FROM THE ARCADIA REDEVELOPMENT
AGENCY TO THE ARCADIA BUSINESS ASSOCIATION FOR
INSTALLATION OF DECORATIVE HOLIDAY LIGHTS DOWNTOWN
SUMMARY
Garland Roberson, President of the Arcadia Business Association (ABA), has requested that
the City Council and Redevelopment Agency join forces with the downtown merchants by
assisting them in installing white decorative holiday lights on approximately one-third or 25
palm trees, and install red decorative lights on one-third or approximately 50 decorative street
light poles in the downtown area (see attached letter). The ABA would pay for the lights
(estimated to cost$2,000), and would provide volunteers to assist the Maintenance Services
Department(MSD) in installing the lights. The ABA is requesting approximately$5,590 in
financial assistance from the Redevelopment Agency to fund this project. Agency funds are
available in the FY 1997-98 budget. Staff is recommending approval.
DESCRIPTION
If the ABA request is approved by the City Council and Redevelopment Agency, the
Maintenance Services Department(MSD) would solicit a qualified electrician to make the
necessary electrical modifications to approximately one-third of the existing palm tree uplight
transformer boxes (estimated to cost$92 per tree). MSD would supervise the electrician, as
well as provide a lift truck and one MSD staff member to hang the lights. An ABA volunteer
would assist MSD with installation of the palm tree lights. MSD estimates it will take about one
hour to decorate each palm tree.
The ABA is requesting that the white lights installed on the palm trees remain after the holidays
and become a permanent downtown decoration. The red holiday lights strung on
approximately one-third of the decorative street light poles would be removed by the ABA in
early January and stored by them for reuse next year.
ABA volunteers would install and take down the red holiday lights on the decorative street light
poles without any assistance from MSD personnel.
iraU LASER IMAGED
• t9-,P 19- b a_
1 `
s r
Staff Report
Page Two
11/18/97
For this first year electricity costs, repair and replacement of the lights would be paid by the
Agency as part of its downtown marketing program. In future years, these costs would have to
be paid by the ABA, the City, or both since the Agency cannot pay ongoing maintenance
costs.
It is anticipated that the ABA will approach the City Council and Redevelopment Agency again
next Fall for approval and funding for the installation of decorative lights for the initial one-third
of the palm trees and street light poles, as well as for an additional one-third of the palm trees
and street light poles.
The City Attorney has advised that the ABA President, acting with ABA Board authorization, be
required to execute a "Hold Harmless"Agreement prepared by the City Attorney. In addition,
all ABA volunteers will be required to sign a similar agreement.
FISCAL IMPACT
Redevelopment Agency:
MSD staff member: $ 30/hour/tree
MSD lift vehicle: $ 30/hour/tree
Electrical: $ 92/tree
$ 152/tree/hour
x 25 trees
$ 3,800
Monthly Electrical: $ 200 (from mid November to mid January @ $100/mo.)
$ 500 (from mid January to mid November @ $50/mo.)
Repair Costs: $ 360 (January through December @ $30/mo.)
Subtotal: $ 4,860
15% Contingency: $ 730* *Staff is requesting a 15% contingency fee this first
Estimated Total: $ 5,590 year because of the uncertainty of the costs and
manpower needed. -
Funds are available in the approved FY 1998 Economic Development budget.
ABA:
Decorative Lights: $ 2,000 (250 to 300 25-foot strands @ $6/strand,
including sales tax and contingency, plus
volunteer labor)
Total Cost: $ 7,590 One-third of palm trees and street light poles
Staff Report
Page Three
11/18/97
RECOMMENDATION
1. That the City Council allow the Arcadia Business Association to hang decorative
and holiday lights in the downtown as set forth above after execution of a Hold
Harmless Agreement by the ABA and by all volunteers as prepared by the City
Attorney; and
2. That the Redevelopment Agency authorize the expenditure of no more than
$5,590 in FY 1997-98 funds to assist the Arcadia Business Association for the
installation of decorative holiday lights downtown, as set forth above.
Approved By: —WA
William R. Kelly, City Manager/Executive Director
Attachment
•
,‘`' NOV 07 '97 13:19 SULLIVANS PAINT a FLOORING 818 446 6166 TO: 818 44? 3309 P81
. ARCADIA BUSINESS ASSOCIATION
P.O,SOX 8®0674
ARCADIA, CA 91Q08
CITY OF ARCADIA
CITY MANAGERS OFFICE
MR.KELLY,
AS I HAD SPOKEN OF AT THE COUNCIL MEETING TUESDAY EVENING,THE ABA WOULD LIKE
. - TO MAKE A COOPERATIVE EFFORT AT PUTTING UP HOLIDAY LIGHTING IN THE DOWNTOWN
AREA.I HAVE SPOKEN WITH REDEVELOPMENT SERVICES ABOUT WRAPPING SOME 24 PALM
TREES WITH SMALL WHITE LIGHTS.WE WOULD ALSO LIKE TO PUT A SMALL AMOUNT OF
SMALL RED UGHTS ON ABOUT ONE THIRD OF THE BUCK UGHT POLES.WE WOULD LIKE THE
CITY TO UP A PLUG AT THE TOP OF 24 PALMS AND SUPPLY ONE MAN WITH A TRUCK FOR .
• ACCESS FOR ABOUT 24 HOURS.THIS SHOULD COST THE CITY ABOUT$4000.0045000.00.THE
ABA WOULD COLLECT ABOUT$0.00 FROM THE MERCHANTS TO BUY THE LIGHTS AND GET
VOLUNTEERS TO ASSIST IN PUTTING UP THE LIGHTS.WE WOULD LIKE TO PUT THIS ON THE
NEXT AGENDA.
. KYO ,
44-*-14--- .
GARLAND ROBERSON
ABA PRESIDENT
•