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HomeMy WebLinkAboutSeptember 1, 1998A N N O T A T E D A G E N D A ❑� Arcadia City Council and Redevelopment Agency Meeting September 1, 1998 7:D0 p.m. Council Chamber ACTION INVOCATION Rev. Cynthia Skripak, Associate Pastor, Church of the Good Shepheri PLEDGE OF ALLEGIANCE Josh Schmidt ROLL CALL: Council Members Chandler, Harbicht, Marshall, Roncelli and Kovacic All Present 1. PRESENTATION of Mayor's Senior Service Award to Mary Hansen, 2. PRESENTATION of Mayor's Youth Service Award to Carol Kettell. 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING None AGENDA ITEMS. 4. QUESTIONS FROM CITY COUNCILIREDEVELOPMENT AGENCY REGARDING AGENDA ITEMS. None MOTION: Read all Ordinances and Resolutions by title only and waive Adopted 5 -0 reading in full. $. PUBLIC HEARING a. Proposed modifications /amendments to the General Plan regarding Pub.Hrg.Closec Res. 6071 Adpt' housing; adoption of Resolution No. 6071, A Resolution of the City Council 5 -0 Y, the City of Arcadia, Califomia, amending Appendix A and the Community Development Element of the Arcadia General Plan addressing statutory requirements relating to the City's Housing Element. Pub.Hrg.Closee b. Appeal of the Planning Commission's denial of MP 9S -D07 & ADP 96 -020, Appeal Upheld for a proposed 8-unit condo minium project at 640 -90D S. Golden Wesi roved Avenue_. The appeal was filed by Sanyao International on behalf of the 4 -i Roncelli -i property owner Jeffery Lee. Pub.Hrg Close[ C. Consideration of revised residential refuse and recyclable sa rvica rates: a s; Res. 6073 Adptc Adoption of Resolution No. 6073, A Resolution of the City Council of the 5 -0, 1 -4 Stf. City of Arcadiz. California, related action regarding amendment to Residential Rec..b Rate Schedule D Refuse Aoreement with Newco, Inc. (rate authorization). ACTION 6. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO M. Mouw ADDRESS THE CITY COUNCIUREDEVELOPMENT AGENCY G. Roberson (NON- PUBLIC HEARING /FIVE MINUTE TIME LIMIT PER PERSON). 7. MATTERS FROM ELECTED OFFICIALS City Council Reports /Announcements /Statements /Future Agenda Items See Minutes RECESS THE CITY COUNCIL 8. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY AND CITY COUNCIL ROLL CALL: Agency Members Chandler, Harbicht, Marshall, Roncelli and Kovacic All Present a. Minutes of the August 18, 1998 Regular Meeting. Approved 5 -0 b. Report and recommendation for the Redevelopment Agency to partially Approved 3 -2 repay City loans, re- borrow same and extend the term of the Agency's Marshall & total indebtedness to the City for fiscal year 1998 -1999 and Roncelli oppos Report and recommendation for the City Council to accept payments on the Approved 3 -2 loan from the Arcadia Redevelopment Agency, re -loan the same amount to Marshall & the Agency and extend the terms of the outstanding Redevelopment Agency oncelli oppos debt to the City for fiscal year 1996 -1999. C. Report and recommendation to approve design review for the property at _Approved 4 -1 38 E. Huntington Drive (Arcade Building)(Redevelopment Agency Action). Roncelli - No ADJOURN Redevelopment Agency to September 15, 1998 at 6:00 p.m. 9. CITY CLERK a. Report and recommendation to designate a Voting Delegate and Alternate Chandler & for the Leaoue of Caliiornia Cities Annual Conference in October 1998. Kovacic 10. CONSENT a. Minutes of the August 18, 1998 Regular Meeting. b. Report and recommendation to receive and file the City of Arcadia Investment Policy for fiscal year 1998 -1999. C. Report and recommendation to award a contract for legal advertising to Core Media Group, Inc., dba Arcadia Weekly. Approved 5 -0 Receive & File 5 -0 Approved 5 -0 consent continued ACTION d. Report and recommendation to accept the Santa Anita Oaks -West Approved 5 -0 Streetlight Conversion Project as complete and to authorize final payment in the amount of $24,377.90 to Califomia Electrical Services. e. Report and recommendation to renew the existing contract with the Annroved 5 -n Arcadia Unified School District to provide luncheon meals for Senior Citizens at the Arcadia Community Center from July 1, 1998 — June 30, 1999. f. Report and recommendation award a Professional Services Agreement to Approved 4 -1 Associated Engineers, Inc. in the amount of $107,3130.00 to provide Ronceiii - Nc engineering and inspection services for the design of the 30 -inch water line replacement project on Longden Avenue. g. Report and recommendation for final acceptance of the rehabilitation of Annroved 5 -0 El Monte Avenue from Live Oak Avenue to Longley Way and to authorize final payment in the amount of 58,320.48 to E.C. Construction Company in accordance with the contract documents. h. Report and recommendation to adopt Resolution No. 6072, A Resolution Adopted 5 -0:.. of the City Council of the City of Arcadia, California, to approve the expenditure of Proposition C 5% Transit Security Funds as defined in the Arcadia Police Department's FY 1998 -99 Arcadia Transit Security Plan. i. Report and recommendation to adopt the "At Risk" Youth Employment Approved 5 -0 Plan for the 1992 and 1995 Los Angeles County Safe Park Bond Act Allocation to comply with the current requirements established by the Los Angeles Board of Supervisors acting as Governing Body of the Regional Park and Open Space District. 11. CITY MANAGER a. Report and recommendation to adopt the class specifications of Executive Approved 5 -0 Assistant and Video Technician /Office Assistant and to authorize staff to fill both positions. b. Report and recommendation to enter into a Professional Services Approved 5 -0 Agreement with Personnel Concepts, Inc. in the amount of 539,0DD.0D for a City Classification and Total Compensation Study. C. ReDOrt and recommendation to adopt Resolution No. 6074, A Resolution Adopted 5 -0 D, the City Council of the City of Arcadia, Califomia, fixing the amount of revenue required to be raised from Property Taxes necessary for the Fiscal Year 1998 -99 to pay the authorized maintenance and operation costs of the City Lighting and Parking Districts. ADJOURN City Council to September 15, 1998 at 6:D0 p.m. Adjourned at 9:15 p.m. STAFF REPORT OFFICE OF THE CITY MANAGER DATE: September 1, 1998 TO: Mayor and City Council t'� FROM: William R. Kelly, City Mana er t�l ` By: Linda Garcia, Administrative Coordinator SUBJECT: RECOMMENDATION TO ADOPT THE CLASS SPECIFICATIONS OF EXECUTIVE ASSISTANT AND VIDEO TECHNICIAN /OFFICE ASSISTANT AND TO AUTHORIZE STAFF TO FILL BOTH POSITIONS SUMMARY The City Manager /City Council office is requesting approval to fill two vacant positions, one of which is a reclassification and one of which requires the establishment of a full - time classification. New class specifications have been prepared for both positions; both positions are funded in the fiscal year 1998 -1999 budget; and both specifications were approved by the Human Resources Commission. It is recommended that the City Council adopt the class specifications and authorize staff to fill the positions. s� BACKGROUND Several years ago, staffing in the Office of the City Manager /City Council was comprised of two high level managers, two mid managers and three office staff (2 full time and one part- time). Over time, City needs and budgetary pressures reduced the staff to what is currently funded - one high level manager, two mid managers, one clerical position and one clerical /technical position. DISCUSSION This report discusses the two vacant positions, requests a reclassification for one and the establishment of a full -time classification for the other. Both class specifications are attached. Executive Assistant Salary range: $2,909 - $3,536 per month The office of the City Manager /City Council has been without a Secretary for eight months. During this time, we thoroughly evaluated the responsibilities of this position and we achieved a cost savings from holding the position vacant for an extended period. LAS �� 1, ! G,ED ,4,10 P r' C) 0 rte' En Mayor and City Council September 1, 1998 Page 2 Im The Executive Assistant provides high level secretarial support to the City Council, City Manager and department staff. This person works with considerable independence and performs a variety of highly responsible complex and confidential secretarial duties. Previously, this position was classified as a Secretary. However, with the title of "Secretary" and the corresponding salary range, we were not able to attract and retain an employee with the skills, and demeanor required to meet the unique demands, responsibilities and challenges of this job. As a result, previous employees have expressed similar complaints, e.g. there is too much work and too many things happening at the same time. This employee has considerable interaction with the City Council, the public and executive staff and must be knowledgeable not only about secretarial procedures and processes, but must also be well- versed in City procedures, protocol and policies. He /she must be able to handle a very high volume of work with tight deadlines and numerous things happening at once. At the same time, this person must have excellent judgement, be patient, and be able to establish and maintain strong working relationships with the public, employees of all levels and the City Council. In order for us to recruit candidates with the experience and ability to succeed, we need to offer a title and salary that is truly reflective of the position. The proposed classification and salary range shouid accomplish this and it is equitable both internally and externally. (A survey noting the salaries of similar positions is attached for your review.) Video Technician /Office Assistant Salary range: $2,156 - $2,620 per month Staff proposes that the current part-time Clerk position in the City Council /City Manager's office be increased to the full -time position of Video Technician /Office Assistant. (It should be noted that although the incumbent [Clerk] is technically a part- time employee, this status relates primarily to the fact that he is paid on an hourly basis and does not receive benefits. A downward salary adjustment enabled us to have him work on an almost full -time basis for some time.) The position of Video Technician /Office Assistant is critical because it provides the City Council and department staff with clerical support on such things as presentations, typing documents, collating the agenda, opening mail, filing, making deliveries, gathering background information and so on. Moreover, this person also handles the technical aspects of our cable television needs in that he films City events, meetings, community affairs shows and other functions; edits and packages shows for broadcast; and, on some occasions, programs the cable system. Because this person has a great deal of contact with the City Council, public and employees of all levels, he /she must possess an appropriate demeanor and attitude, and be well- versed in City operations. M Mayor and City Council September 1, 1998 Page 3 The combination of skills required for this job is unique; however, we feel the requirements are justified because it is more cost - effective to combine all of the duties into one job instead of hiring two people with separate and distinct responsibilities. To accomplish all that needed to be done in the last eight months, the part-time Clerk was re- assigned, temporary personnel was hired, and, to the extent necessary, responsibilities of other department staff were re- prioritized in order to complete the tasks that had a non - moveable deadline. These adjustments required some department staff to spend a great deal of time on projects outside of their usual area of responsibility, which caused some of the core functions of their job to be placed on the back burner. This is not a practice we believe should be continued indefinitely. If the referenced positions are not filled, modifications will have to be made to the services currently provided - some will have to be eliminated, some will have to be seriously curtailed, and many things will take longer to process. FISCAL IMPACT Both the Executive Assistant and the Video - Technician /Office Assistant positions are included in the fiscal year 1998 -1999 budget. The recommended salaries are consistent with internal equity principles. The increased cost from the fiscal year 1997 -1998 budget to the 1998 -1999 budget for the recommended modifications is approximately $29,000, including the cost of benefits. For fiscal year 1998 -1999, this amount will be less because we do not anticipate being able to fill the Executive Assistant position for several months (November /December). HUMAN RESOURCES COMMISSION On August 13, 1998, the Human Resources Commission unanimously approved the two class specifications. RECOMMENDATION It is recommended that the City Council approve the class specifications of Executive Assistant and Video Technician /Office Assistant and authorize staff to fill both positions. Attachments: Salary survey and class specification for Executive Assistant Class specification for Video Technician /Office Assistant CITY OF ARCADIA APPROVED BY HUMAN RESOUS COMMISSION 8/13/98 APPROVED BY CITY COUNCIL EXECUTIVE ASSISTANT DEFINITION Under general direction, performs a variety of highly responsible, complex and confidential secretarial duties for the City Manager, Mayor, Council Members, and office staff. RESPONSIBILITIES Provides high level secretarial support to City Manager, Mayor, and Council Members. Prepares the City Council agenda and Weekly Report. Coordinates City Council presentations and assures proper protocol is met. Drafts correspondence requiring discrimination and judgement in the selection of data or interpretation of laws, rules or policies. Prepares or collects and distributes background information, agenda materials and other relevant information; makes facility and travel arrangements. EXAMPLES OF DUTIES Performs ongoing administrative tasks such as making recommendations for expenditures in designated accounts, conducting surveys, conducting research and assisting with various department-programs. Serves as a liaison between the City Council and the public; performs responsible reception and public contact duties. Schedules and coordinates meetings and other engagements for the City Council and City Manager. Assists in the preparation of resource documents and brochures. Maintains office supply inventory by ordering supplies, monitoring receipt of supplies and arranging for payment. Prepares background information for presentations. Reviews, sorts and /or responds to correspondence; follows up on requests for information; establishes and maintains organized files. Prepares, types, files and /or retrieves information and correspondence of a confidential nature, including that related to collective bargaining. Compiles information for narrative and /or statistical reports. Locates sources of information, devises forms needed to secure data, determines proper format for finished report. Performs other related duties as assigned �Mrr' Executive Assistant Page 2 DESIRABLE SKILLS, KNOWLEDGE AND ABILITIES Knowledge of: English usage, spelling, grammar, punctuation and arithmetic. Principles of administrative and departmental policies, laws and rules. Personal computer software applications sufficient to become proficient with Microsoft Word and Excel. Ability to: Type accurately at a speed of 50 words per minute. Plan and carry out assignments with limited supervision. Analyze data and prepare simple reports, as directed. Correctly interpret and inform the public about City regulations, policies and procedures. Communicate effectively with the City Council, the public and all levels of City staff. Exercise sound independent judgement and discretion. Understand and carry out oral and written directions. Compile and maintain complex and extensive records. s; Prepare and transcribe dictation and minutes from recordings. DESIRABLE EXPERIENCE AND TRAINING Experience: Three years of increasingly responsible executive secretarial experience working for high level executives and /or a City Council, School Board or board of directors, and frequent contact with the public and employees of all levels. Experience working in government, specifically for a City Manager or City Council is highly desirable. Education: Equivalent to graduation from high school. Licenses /Certifications Required: Valid California Driver's License. SALARY SURVEY: %W 1400 EXECUTIVE ASSISTANT TO THE CITY MANAGER AND CITY COUNCIL UNLESS OTHERWISE NOTED, COMPARED TO SECRETARY TO THE CITY MANAGER POSITIONS MANAGEMENT CITY SALARY RANGE YES/NO Alhambra 2682 -3491 No Azusa 2868 -3456 No Claremont 3269 -3949 No (Executive Assistant to the City Manager) Covina 3030 -3683 No (+ a 5% "bonus" for agenda preparation - not included in above figure) El Monte 2865 -3482 (Administrative Secretary to the City Administrator) (Secretary to the City Council) 2454 -2983 Glendale 3586 -4442 (Secretary to the City Manager without steno) Glendora 2863 -3480 (Executive Secretary to the City Manager and City Council) I-aVeme Monrovia 27$0 -3392 2881 -3745 Yes No Yes Yes Yes No Monterey Park 2988 -3823 No (Senior Staff Support Asst.) ( +100 1month "bonus" for working in the City Manager's Office - not included in above figure) San Gabriel 2962 -3600 No San Marino 2653 -3398 No West Covina 2755 -3719 No AVERAGE TOP STEP: 3617 ARCADIA 2909 -3536 ( -81) No (Executive Assistant to the City Manager and City Council) NOTES: Some cities indicated that there would be a cost of living increase for fiscal year 1998 -1999 which is not included in the above figures. The "average" listed does not include bonuses for agenda preparation or for working in the City Manager's office. June 30, 1996 CITY OF ARCADIA APPROVED BY HUMAN RESO RCES COMMISSION 8113198 APPROVED BY CITY COUNCIL VIDEO TECHNICIAN /OFFICE ASSISTANT DEFINITION Under general direction performs technical aspects of City video productions and performs difficult and responsible clerical work in the City Manager's /City Council's office. RESPONSIBILITIES Performs all technical aspects of City cable television productions. Exercises independent judgement to interpret administrative procedures and instructions regarding assignments. Performs a variety of complex clerical tasks. EXAMPLES OF DUTIES Performs video production work including filming (both on and off - site), dubbing, editing and duplicating tapes using a multi- camera video system with a character generator. Programs shows to air on local cable channel. Determines logistics of televised meetings that will best engage the viewing audience through the use of camera, audio and lighting units in pre - production operations. Provides technical assistance to staff with regard to video presentations. Works with other staff members on video assignments and shows for the government access channel. Performs a wide variety of clerical work specific to the City Manager /City Council's office including answering telephones, receiving and referring complaints, providing answers to routine questions, explaining procedures, filing, assists in the design of promotional flyers and brochures, types correspondence, reports and other materials. May be required to prepare the City Council agenda and Weekly Report. Prepares certificates and proclamations; assists in the coordination of City Council presentations. Makes deliveries of City materials to Council Members and other organizations. Relieves staff of clerical detail in routine administrative matters. 1%W Ifto Video Tech nician /Offce Assistant Page 2 Types forms, letters, reports, and other materials from rough draft, notes, or other sources. Receives, sorts, and routes incoming and outgoing mail. May type, file and /or retrieve information and correspondence of a confidential nature, including that related to collective bargaining. Serves as back -up to and in the absence of the Executive Assistant to the City Manager and City Council. Assists the public in person and by telephone by providing information and responding to requests and complaints. Performs other related duties as assigned. DESIRABLE SKILLS, KNOWLEDGE AND ABILITIES Knowledge of: Television programming, production and editing techniques. Operation of a multi- camera video system, character generator and multi -tape deck video switcher. Design and preparation of computer - generated graphics and digital video effects. Familiar with the special needs and requirements of government access television programming. English usage, spelling, grammar, punctuation and arithmetic. Personal computer software applications sufficient to become proficient with Microsoft Word and Excel. Ability to: Communicate effectively with the City Council, the public, and all levels of City staff. Interpret and apply administrative and departmental policies, laws and rules. Operate a variety of audio- visual and video equipment. Exercise sound independent judgement and discretion. Establish and maintain effective working relationships with other employees and the public. Understand and carry out oral and written directions. I✓ Video Technician /Office Assistant Page 3 DESIRABLE EXPERIENCE AND TRAINING Experience: Two years experience in television production, preferably in the area of government access programming. Two years of responsible clerical experience involving frequent contact with the public, executive level staff and a City Council, School Board or Board of Directors. Government agency experience is preferred. Education: Equivalent to graduation from high school. Licenses /Certifications Required: Valid California Driver's License. z{ o;? ��v- -7�- Now `+ ° °'� °�_• STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT September 01, 1998 TO: Mayor and City Council FROM: James Dale, Administrative Services Director by: Carol Przybycien, Human Resources Manager SUBJECT: Recommendation to Award a Professional Services Agreement for City Classification and Total Compensation Study to Personnel Concepts, Inc. SUMMARY It is recommended that the City award a Professional Services Agreement for consulting services with Personnel Concepts, Inc. to prdvide a comprehensive classification and total compensation study for the City of Arcadia. DISCUSSION The City's compensation plan is one of the most important elements of its human resources system. The compensation plan, along with the City's classification system, supports other components of the human resources function including recruitment, selection, training, and performance evaluation. A sound and effective classification and compensation plan can have a significant impact on the overall effectiveness of the organization. The City of Arcadia lacks a clearly defined and coordinated classification and compensation plan. The current system has evolved over time without the benefit of any comprehensive analysis or methodology. Through staff efforts of intermittent classification review and highly labor intensive and exhaustive salary surveys the current system has developed as one that is selectively market driven. The City has never conducted a comprehensive classification study. Selected reclassification reviews have been performed at the request of the incumbent or the supervisor. Human Resources staff have revised class descriptions on an irregular basis, usually when a position is vacant. The majority of the City's class descriptions are not reflective of current duties. Some classifications have not been reviewed in 20 years. All September 01, 1998 Class Study Page 2 classification descriptions lack identified essential duties which are necessary for the City's defense in claims regarding adherence to the Americans with Disabilities Act (ADA). This is necessary because essential duties reflecting physical skills and requirements are the only defense against complaints of discrimination based on mental and physical disabilities. The Human Resources staff have regularly conducted compensation surveys of wages and benefits paid by other cities. However, the compensation plan has not been evaluated for internal salary equity within and across job families. A related issue is that of salary compaction -- meaning that a person working in a classification at a lower level may make more than one at a higher level due to overlapping salary ranges (e.g. an Account Clerk I may make more than an Account Clerk II depending on length of employment). A compensation plan is needed which addresses the appropriate salary differentials between related classifications in a job family. Also, recent recruitment experiences have demonstrated that the City's salaries for some classifications lack the ability to attract well- qualified personnel. The purposes of the study are: to provide the City Council with an expert opinion regarding the current total compensation plan and its comparability to similar agencies to insure that individuals are correctly classified and that class descriptions meet all legal requirements and accurately identify job duties Given the scope of the project, the size of the Human Resource staff, and the need for objective recommendations, the services of an independent consulting firm are necessary. Requests for proposals were sought from eight California -based consulting firms. Proposals were received from four companies. These were evaluated based on six criteria: responsiveness to the project objectives; recommended methodology in selected aspects of the study; recent related municipal experience; staff qualifications; proposed schedule; and proposed project costs. The proposal made by Personnel Concepts, Inc. is highly responsive to the City's needs. It is distinguished from other proposals in its comprehensive level of service and attention to details. Specifically, this proposal provides that all employees who request an interview will have one. The proposed analysis of total compensation variables was thorough. The cost of the study also includes a maintenance plan and training for City Human Resources staff. The projected time schedule is for sixteen weeks. The cost is highly competitive. September 1, 1998 Class Study Page 3 The need for this study has the support of the Human Resources Commission and correspondence from the Commission is attached to this report. At the last Council meeting Ray Witmer, representing the Teamsters, endorsed the need for this study. FISCAL IMPACT The fixed cost for conducting the classfication and total compensation study will be $39,000. Funds are not currently appropriated for this expenditure and therefore staff is recommending appropriation be made from the General Fund balance. The implementation costs will be a product of the study's results and so are not known at this time. RECOMMENDATION It is recommended that the Council authorize the City Manager to enter into a Professional Services Agreement, which will be subject to approval as to form by the City Attorney, with Personnel Concepts, Inc. in the amount of $39,000 to conduct a classification and compensation study and to'approve the appropriation of $39,000 from the General Fund balance for the conduct of a classification and compensation study. APPROVED: W'9 William R. Kelly, City Manager Attachment 11 ;W.-AO-F, City of Arcadia Administrative Services Department James S. Dale Director of Administrative Srrpicct 240 West Huntington Drier Post OE'iia Box 60021 Arcadia, G 91066 - 6021 ( 626) 574 - 5405 Telephone ( 626) 445 -4918 Fax / A 9 A \ u- - A"W TIM) ,%r May 15, 1998 Bill Kelly City Manager City of Arcadia 240 W. Huntington Drive Arcadia, California 91066 Dear Mr. Kelly, I am writing on behalf of the Human Resources Commission to communicate its concern that the City needs a comprehensive classification and compensation study. The Commission has been presented a significant number of classification reviews on a piecemeal basis, without the benefit of an overall structure. While sensitive to the costs of such a study, the Commission needs a full picture of the City's classification and compensation plan in order to act on individual classification requests. In our November, 1997 meeting, the Commission unanimously supported action which included language to recommend to the City Council that a full market study needs to be conducted. You addressed the Commission at that meeting regarding changes in the class specifications and salaries for two management positions. The Human Resources Commission is appreciative of your participation at our meetings. I believe you have a clear understanding of the benefits of and necessity for a comprehensive study which addresses issues of internal and external equity. Sincerely, S. H. Wen Chairman, Human Resources Commission LJ September 1, 1998 v 2- -Z STAFF REPORT RECREATION DEPARTMENT TO: ARCADIA CITY COUNCIL FROM: JEROME J. COLLINS, DIRECTOR OF RECREATION* SUBJECT: RECOMMENDATION TO ADOPT THE "AT RISK" YOUTH EMPLOY- MENT PLAN FOR THE 1992 AND 1996 LOS ANGELES COUNTY SAFE PARK BOND ACT ALLOCATION TO COMPLY WITH THE CURRENT REQUIREMENTS ESTABLISHED BY THE LOS ANGELES COUNTY BOARD OF SUPERVISORS ACTING AS GOVERNING BODY OF THE REGIONAL PARK AND OPEN SPACE DISTRICT SUMMARY: It is recommended that the City Council adopt the "At Risk" Youth Employment Plan as presented in this report (please see attachment A) to comply with the current requirements established by the Los Angeles County Board of Supervisors acting as Governing Body bf the Regional Park and Open Space District for utilization of capital and maintenance funds available to the City of Arcadia via the 1992 an 1996 Safe Park Bond Acts. BACKGROUND: On March 31, 1998, the County Board of Supervisors acting as the Board of Director of the Regional Park and Open Space District of the County of Los Angeles passed a Revised "Youth -at- Risk" Employment Policy. The City of Arcadia's Youth Employment Goal is based upon 10% of Prop A development funds, which equals $446,896. This means the Youth Employment Goal is $44,690. The City has approximately 22 years to spend an amount equal to this goal. There are three ways to meet this goal: 1) Spend development funds on youth employment, 2) Spend Maintenance & Servicing funds on youth employment, 3) Spend City funds on an increased level of youth employment. f y The City's At -Risk Youth Employment Plan must include: a) The tasks or elements of work to be performed by at -risk youth from the community in which the project is being performed; b) An estimate of the amount of project funds to be spent on employment of youth; C) The method or methods by which youth will be recruited and employed and; d) An explanation of how the grantee will meet its Youth Employment Minimum Obligation through employment of at -risk youth in either District funded park improvements projects, District funded maintenance, any combinations of the two, or new and expanded recreation programs City -Wide. Upon adoption of the Plan by the City Council and subsequent approval by the County Board of Directors of the Open Space District, the City will be able to complete current projects in progress and initiate approved projects as approved by the City Council. Listed below are the projects impacted by these funds. Project/Funding Year Amount 1992 Proposition A Expenditures in Arcadia $517,000 Amount allocated to Arcadia Projects Completed: Arcadia High School Baseball Field Lights Eisenhower Park - Field Renovation and Playground Equipment Bonita Park - Baseball Field Renovation and Playground Equipment Bicentennial Park - Playground Equipment 1996 Proposition Fund Allocations to Arcadia $200,000 Civic Center Athletic Field Restricted to use on Civic Center Athletic Field Citywide Allocations $242,438 Available to be spent on Potential Improvements at Newcastle Park, Dana, First Ave and Foothill Middle Schools; could be used at any City Park Status Completed Proposed Proposed Upon approval of the Youth Employment Plan, by the County Board of Supervisors, the City will be entitled to an annual maintenance and servicing allocation of $66,205 based upon completed projects which will total $1,457,500 over the twenty -two (22) year life of the two grants. The City of Arcadia has accumulated $244,738 of maintenance and servicing funds through March of 1998. FISCAL IMPACT: The approval of this plan will provide the City with approximately $442,438 of capital improvement funds and $66,205 of annual maintenance funds for the term of the Bond Measures. The receipt of these funds is contingent upon the City Council agreeing to commit to the "At Risk Youth" employment plan as outlined in Attachment A. RECOMMENDATION: It is recommended that the City Council adopt the "At Risk" Youth Employment Plan to comply with the current requirements established by the Los Angeles County Board of Supervisors acting as Governing Body of the Regional Park and Open Space District. JJC:tm APPROVED: w -- William R. Kelly, City Manager %W' *40 ATTACHMENT A CITY OF ARCADIA YOUTH EMPLOYMENT PLAN LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT Under the provision of the Los Angeles County Regional Park and Open Space District Policy, 10% of Proposition A Development Funds must be used to define the City's Youth Employment Goal. Total funds allocated equal $446,896; 10% of these funds total $44,690. The policy allows 22 years to utilize the funds to reach this goal. Per direction of the City Council, the City has chosen to meet the goal of Youth Employment by a combination of the following three methods: 1. Spend Development Funds on Youth Employment The Contractors involved in the renovation of the Civic Center Athletic Field, the three middle schools, and the Newcastle Park renovation will be required to use at -risk youth to complete their projects. The estimate of project funds spent on employment of youth will be $20,000. Youth will be recruited and employed by the Contractors. The Contractors will submit a summary of the job performed and the compensation provided at the beginning and upon completion of the project. ! ?TM T •7 " WMro r,W O_ W M V ��•i The City presently contracts the maintenance of Eisenhower Park, Bonita Park, Civic Center Athletic Field and Bicentennial Park. The Contractor will agree to utilize at -risk youth to mow, weed, water, and maintain these Prop A renovated facilities. The Contractor will agree to employee youth for $5000 per year for a minimum of 3 years, totaling $15,000. Youth will be recruited and employed by the Contractor. The Contractor will submit a summary of the job performed and the compensation provided at the beginning and at completion of the project. 3. Spend City Funds on Increased Level of Youth Employment The City will provide two(2) Recreation Leaders at Proposition A renovated Eisenhower Park for eight (8) weeks during the summer. *40e 2 Wages for Leaders will be $3,230 each summer, totaling $9690 for three years. The City will use a variety of methods to reach, recruit and employ youth. Job bulletins will be distributed to all area high schools, colleges and community -based organizations. The Youth Employment Program expenses will be monitored on a seasonal basis. A payroll roster and time card records will be maintained to carefully track and control costs. This information will be filed in the Recreation Department. These records will be available upon request. 1. Development Funds $20,000 2. Maintenance and Servicing Funds $15,000 3. City Funds for Youth Employment $ 9,690 Grand Total $44,690 common: youthemp.pin STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT September 1, 1998 TO: Mayor and City Council FROM: Gerald A: Parker, City Treasurer /Financial Services Manager *� SUBJECT: Statement of Investment Policy SUMMARY Attached for your review and consideration is the City of Arcadia's Statement of Investment Policy for Fiscal Year 1998 -99. This policy is the framework under which the City invests its surplus funds. The ultimate goal is to enhance City earnings while protecting its invested funds. RECOMMENDATION It is recommended that after review and consideration the City Council receive and file the City of Arcadia Investment Policy for Fiscal Year 1998 -99. Approved: William R. Kelly City Manager LASER IMAGED e- ew . /D .Z CITY OF ARCADIA STATEMENT OF INVESTMENT POLICY FY 1998 -99 PURPOSE This statement is intended to provide guidelines for the prudent investment of the City's Funds and outline the policies for maximizing the efficiency of the City's cash management system. The ultimate goal is to enhance the economic status of the City while protecting its funds. OBJECTIVE The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible. The City Treasurer attempts to obtain the highest yield obtainable as long as investments meet the criteria established for safety and liquidity. POLICY A. The City Treasurer operates the City's cash investment under the prudent man rule.* This affords the City a broad spectrum of investment opportunities as long as the investment is deemed prudent and is allowable under current legislation of the State of California and other imposed legal restrictions. B. City investments may be made in, but not limited to, the following instruments: - Certificates of Deposit purchased from banks or savings and loan institutions. - Banker Acceptance - Treasury Bill and Notes - Government Agency Securities (e.g. Federal National Mortgage Association, Government National Mortgage Association, Federal Farm Credits) - Commercial Paper - Repurchase Agreements - State Local Agency Investment Funds - Passbook Savings Account *The prudent man rule states, in essence, that " in investing...... property for the benefit of another, a trustee shall exercise the judgment and care, under the circumstances then prevailing, which men of prudence, discretion and intelligence exercise in the management of their own affairs. EM in C. Criteria for selecting investments and the order of priority are: 1. Safetv. The safety and risk associated with an investment refers to the potential loss of principal, interest or a combination of these amounts. The City Treasurer only places City funds in those investments that are considered very safe. 2. uguidi . This refers to the ability to "cash in" at any moment in time with a minimal chance of losing some portion of principal or interest. Liquidity is an Important investment quality especially when the need for unexpected funds occurs occasionally. 3. yjgW. Yield is the potential dollar earnings an investment can provide, and sometimes is described as the rate of return. D. Safekeeping Securities purchased from broker /dealers shall be held in a third party safekeeping by the trust department of the bank or other designated third party trustee of the local agency, and shall be under the agency's name and control whenever possible. 71u 14 It 9;101 i • ] 1KOXcil • A. An average amount of two week's warrants and one payroll to be maintained in immediately available investments, such as the State Treasurer's Local Agency Investment Fund or a similar liquid instrument. This may include commercial paper or repurchase agreements acquired through the City's bank. Weekly analysis of cash flow will serve as a basis for determining the maturity date of investments. B. Investment Transaction. Every investment transaction must be authorized, documented and reviewed by the City Treasurer. C. Pooled Cash. Whenever practical, the City's cash will be consolidated into one bank account and invested on a pooled concept basis. Interest earnings will be allocated according to fund cash and investment balances. D. Competitive Bids. Purchase and sale of securities should be made on the basis of competitive offers and bids when practical. E. Liguildil . The marketability (salability) of a security should be considered at the time of purchase, as the security may have to be sold at a later date to meet unanticipated cash demand. 2 M M F. Long Term Maturities. Longer term maturities having a remaining term to maturity of four (4) to five (5) years will not represent a significant percentage of the total portfolio (60°x6), as the principal risk involved can outweigh the potential for higher earnings. G. Diversification. The portfolio should consist of a mix of various types of securities, issuers and maturities. H. State Investment Limitations. Security purchases and holdings shall be maintained within statutory limits imposed by the State of California Government Code. Current limits are: Bankers Acceptance — 40°x6, Section 53601 (f); Commercial Paper — 30 %, Section 53601 (g); and Negotiable Certificate of Deposit — 30 %, Section 53601 (h); Repurchase Agreement — the term shall be one year or less, Section 53601 (1); Medium Term Corporate Note — 30 %, Section 53601 0); Shares of Beneficial Interest — 15 %, Section 53601 (k) Mortgage Securities — 20 %, Section 53601 (n). .l • - - 1 =.. 1 7 11 1 . In addition to the general investment limitations imposed by the State, the following more specific, and in some cases more conservative, guidelines by type of investment will be followed: 1. Certificate of Degosit. Cash will be invested only in FDIC or FSLIC insured certificates, with institutions having a branch located within the City's boundaries. The City will not invest in any institution less than five years old. The institution must maintain a net worth asset ratio of at least 3°x6, and a positive earning record. 2. Bankers Acceptances. A Banker Acceptance is a time draft which has been drawn on and accepted by a bank. It is considered more secure than a Certificate of Deposit but less secure than a Government Agency instrument. The City will only invest through the 15 largest banks in the United States or the 100 largest banks in the worid (in terms of assets). The maximum investment with any one institution will not exceed $3 million. 3. Treasury Bills, Notes and Bonds. The City will require safekeeping documentation of the treasury instrument in an acceptable safekeeping account in the City's name. C] `"41✓ 1"W 4. Government Agency Securities. The City will require physical delivery of these securities to an acceptable safekeeping account in the City's name. Examples of these securities include Government National Mortgage Association, Federal National Mortgage Association, Federal Land Bank and Federal Farm Credit Banks. 5. Commercial Pagr. Commercial paper is an unsecured loan made by the City to an institution. The City will require safekeeping documentation of the security in an acceptable safekeeping account in the City's name. Commercial paper will be used solely as a short-term investment not to exceed 15 days. It is anticipated that this type of investment will be used only a few times during the year when other short-term investments are not available. A rating of Standard and Poors A -1 or Moodys P -1 is required. The City will only invest in the largest 15 banks (in terms of total assets) in the United States. The investment in any one institution will not exceed. $1,000,000. 6. genurchase Agreements ( Repos). Repurchase Agreements are loans made by the City to financial institutions secured by collateral posted by the borrowing institution. The City will require physical delivery of the securities backing the repo or safekeeping documentation in an acceptable safekeeping account in the City's name, depending on the type of security. Repos will be used solely as a short-term investment not to exceed 30 days. The institution from which the City purchases a repo must transfer on an ongoing basis sufficient securities to compensate for changing market conditions and insure that adequate collateral is maintained in the City's safekeeping account to cover the principal invested. Repos will only be purchased through the 15 largest banks in the United States. The investment in any one institution will not exceed $1,000,000. 7. State Local Agency Investment Fund. LAY is an investment fund established by the State of California to assist smaller cities in increasing their investment earnings. Cities deposit funds with the State Treasurer's office which are then pooled with the State's fund and invested. The investment with LAY may not, by State regulation, exceed $30 million per agency. 8. Passbook Savings Accounts. Saving account shall be maintained for accounts under $100,000 that are received too late in the day to invest in other instruments. Gerald A. Parker City Treasurer City of Arcadia 2 ID STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT September 1, 1998 TO: Mayor and City Council FROM: James S. Dales, Director of Administrative Services Gerald A. Parker, Financial Services Manager/Treasurer Prepared by: Kaye Fuentes, Accounting Supervisor .� SUBJECT Report and recommendation to award a contract for legal advertising to Core Media Group, Inc., dba Arcadia Weekly Summary It is recommended that the City Council award a contract to Core Media Group, Inc.,dba Arcadia Weekly for legal advertising for the remainder of the 1998 -1999 fiscal year. Discussion Beginning in October 1997, two newspapers are adjudicated as newspapers of general circulation for the City of Arcadia. These newspapers are The Star, published by the San Gabriel Valley Newspaper Group and the Arcadia Weekly, published by Core Media Inc. The City requested proposals from both of these newspapers per the City Charter Section 420 which states that each fiscal year bids must be solicited and a contract awarded by the City Council. Since prior to October 1997, only one adjudicated paper existed, no bids were required. Next fiscal year new bids will be required per the Charter. The result of the proposals are as follows: Arcadia Weekly Star Circulation 12,000 per week 12,900 per week (direct home delivery) Cost $30 per line $.54 per line x 2 column width or $10.00 per inch $7.56 per inch x 2 column width The circulation of these two publications is very similar within the City of Arcadia. However, the legal notices in the Star are also included in papers distributed in Monrovia, Duarte and Temple City The Star fees are determined using the width of a standard classified ad, our notices are printed two columns in width. Arcadia Weekly bases their cost as one column width of print. Because of the difference in pricing methods, Arcadia Weekly is the lowest bidder. The proposals were reviewed by the City Clerk and City Attorney in conjunction with Administrative Services. No significant differential in the various qualification factors was ascertained and therefore the cost factor was determinative. G.O ,Y. /e) ..G 0, 1 Page 2 Staff Report/Legal Advertising September 1, 1998 Fiscal Impact Legal Advertising is budgeted in the General Fund from the City Clerk's operating budget, with $21,000 appropriated for FY 98/99. Special projects pay for any advertising requirements separately. Recommendation It is recommended that the City Council award a contract for legal advertising to Core Media, Inc., dba Arcadia Weekly for the remainder of the current fiscal year and authorize the City Manager to sign the contract after approval as to form by the City Attorney. Approved: U�1� William R. Kelly, City Manager w .. REQUEST FOR PROPOSAL NOTICE IS HEREBY GIVEN that the City of Arcadia is accepting requests for proposal for legal advertising for the City of Arcadia as required by the City of Arcadia Charter Section 420. Proposals shall be submitted in an envelope marked "Legal Advertising" and shall be sent to the City Clerk of the City of Arcadia, 240 W. Huntington Drive, P. O. Box 60021, Arcadia CA 91066 -6021. Proposals shall be due no later than 11:00 a.m. on Monday August 5, 1998, at which time they shall be publicly opened. L`,4,'' � '.. Copies of the proposal may be obtained in the Purchasing Office, City Hall, 240 W. Huntington Dr., Arcadia, CA 91007. Said specifications, proposal forms, and contract documents are hereby referred to and incorporated herein and made a part by reference and all quotations must strictly comply therewith. A mandatory pre -bid meeting will be held on July 22, 1998, at 11 a.m. in the Council Chambers Conference Room, 240 W. Huntington Drive, Arcadia CA 91007. Proposals will only be accepted from companies who attend. The City of Arcadia reserves the right to accept in whole or part or reject any and all proposals and to waive any informalities in the bid process, and all bids are binding for a period of ninety (90 days) after the proposal opening and may be retained by the City for examination and comparison, as specified in the contract documents. The award of contract shall be made by the Arcadia City Council. Dated: July 13, 1998 Published: July 15, 1998 CITY OF ARCADIA PURCHASING OFFICE ° "' ° " "T` STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT September 1, 1998 TO: City Council, City of Arcadia FROM: James S. Dale, Administrative Services Director SUBJECT: Report and Recommendation to Adopt Resolution No. 6074 Fixing the Amount of Revenue Required to Be Raised from Property Taxes Necessary for the Fiscal Year 1998 -99 to Pay the Authorized Maintenance and Operation Costs of the City Lighting & Parking Districts SUMMARY The City of Arcadia has utilized the Street Lighting Act of 1919 [Division 14 of the California Streets and Highway Code Section 18,000 et Seq.] to establish Lighting Maintenance Districts within the City. The current lighting districts consist of five (5) districts ( Exhibit "A "). These districts were formed to provide a source of revenue for the cost of power, maintenance and other capital improvements within the respective districts. The City contributes up to 50% of the power and maintenance costs, with the remaining costs collected from the property owner form funds derived from a tax applied to land values. The City also formed two (2) Parking Districts in the downtown area, (Exhibit °B "), in accordance with the Vehicle Parking District Law of 1943. Funding for the maintenance of these districts is derived in part from property assessments and in part from contributions from the Arcadia Redevelopment Agency. DISCUSSION Each year a resolution is adopted fixing the amount of revenue required to be raised from property taxes to pay the authorized maintenance and operating costs of the City's Lighting and Parking Districts. This information is the basis for establishing tax rates, which are forwarded to L A County and applied to properties in specific districts. A separate schedule (Exhibit "C ") is attached to provide expanded detail of assessed valuations, beginning balances, estimated expenditures and the proposed tax rate for 1998 -99 for the districts identified. The proposed tax rates are impacted by the additional costs associated with major repair and/or replacement of obsolete equipment. Where major replacement cost are anticipated, the proposed rates attempt to capitalize such costs over a fixed period rather than recover them through a single year rate increase. Capitalizing the costs over an extended period avoids significant tax rate fluctuations in any particular year. X 6 / a/ � I � � "/ - e, 0 -7/4 / e V S �R4,MA G E D 4 ' Attached also is a report from the Maintenance Services Department which identifies the annual operating costs within the lighting zones and a report from the Development Services Department fixing the amount to be raised from tax assessment to maintain the City's two (2) Parking Districts. These reports and the identified costs serve as the basis for establishing the proposed rates. FISCAL IMPACT The rates established for Fiscal Year 1998 -99 will recover the costs eligible for reimbursement within the established districts. RECOMMENDATION It is recommended the City Council move to approve Resolution No. 6074. A resolution of the City Council of the City of Arcadia fixing the amount of revenue required to be raised from property taxes necessary for the fiscal year 7998 -99 to pay the authorized maintenance and operation costs of the City Lighting and Parking Districts. Attachment: Resolution No. 6074 APPROVED: W—A William R. Kelly City Manager JSD:mIp See attachment. -6-e' 3 0 o r~rORnonts° ,o' STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT DATE: September 1, 1998 TO: Mayor and City Council FROM: Ronnie Garner, Assistant City Manager/Police Chief 6 Don Penman, Deputy City Manager/Development Services Director By: Michael Busch, Transportation Services Officer/ SUBJECT: Recommendation to adopt Resolution No.6072, a Resolution of the City Council of the City of Arcadia to approve the expenditure of Proposition C 5% Transit Security funds as defined in the Arcadia Police Department's FY 1998-99 Arcadia Transit Security Plan Summary Attached for City Council review and consideration is Resolution No. 6072, authorizing the City Manager to�submit the Arcadia Police Department's Transit Security Plan for FY 1998-99.tot submit of Understanding (MOU) will be submitted to the Los Angeles County Metropolitan Transportation Authority (MTA) self certifying the City's expenditure of Proposition C 5% Transit Security funds as defined in the attached Transit Security Plan. The City will receive $6,212 in Proposition C 5% funding in FY 1998-99. Discussion Proposition C is a countywide 1/2 cent sales tax dedicated for transportation services. Five percent of the Proposition C revenues are set aside by the MTA for transit security uses such as local police transit security programs. This past fiscal year, the MTA approved the FY 1998-99 Transit Security Funding Allocations and Plan to improve transit security on regional and certain municipal operated transit systems. Proposition C 5% Transit Security funds total $20 million annually Countywide. A portion of Proposition C 5% Transit Security funds are allocated to municipal operators based on the previously agreed upon formula allocation process. Arcadia Transit is scheduled to receive one-tenth of one percent of the formula, or $6,212. or-0 ith-At.Dr-1 �0/V_ /o Transit Security Funding September 1, 1998 Page 2 Fiscal Impact The City will receive $6,212 in Proposition C 5% Transit Security funds for . Arcadia Police services on the Arcadia Transit system. This amount is supplemental to the Proposition C Local Return funds the City already receives. In addition, these are new funds available to the City for the first time. These regional funds are in lieu of using General Fund monies for Arcadia Transit security. RECOMMENDATION IT IS RECOMMENDED THAT THE CITY COUNCIL ADOPT RESOLUTION NO. 6072, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA TO APPROVE THE EXPENDITURE OF PROPOSITION C 5% TRANSIT SECURITY FUNDS AS DEFINED IN THE ARCADIA POLICE DEPARTMENT'S FY 1998-99 ARCADIA TRANSIT SECURITY PLAN. Approved By: `} William R. Kelly, City Manager ARCADIA POLICE DEPARTMENT METROPOLITAN TRANSIT AUTHORITY SECURITY PAN This policy delineates the security plan of the Arcadia Police Department for interacting with the Los Angeles County Metropolitan Transportation Authority in a policing partnership for transit activities occurring within the jurisdictional boundaries of the City of Arcadia. Intent: It is the intent of the Arcadia Police Department to promote a safe environment for persons using transit systems operated by the City and the MTA within the City of Arcadia. In furtherance of transit safety, the Police Department commits to responding to calls for service, investigation of criminal conduct occurring on transit systems or property, and interacting with other police agencies having jurisdiction for transit operations. Police Operations Notification: Whenever Arcadia Transit or the MTA determine assistance is needed within Arcadia, transit agency dispatchers should contract the Arcadia`Communications Center at (626) 574-5123. Arcadia Dispatchers will transmit the request for service to field units. Response: •sk Arcadia Police Units will respond to any requests for assistance, traffic related activity, or criminal violations occurring with the city limits. The priority of response will be directly related to the nature of the reported problem. Reports of emergencies or crimes in progress will be deemed high priority and will receive immediate attention based upon available manpower. Field units will coordinate their response to intercept buses or other vehicles in transit, or respond to a designated location if the problem is stationary. Officers observing activity suggesting a need for assistance; i.e., emergency lights activated on transit vehicles, disabled equipment, or verbal requests for help from an equipment operator will initiate an investigation to determine if police intervention is necessary. Investigation: Arcadia Police officers will conduct preliminary investigations of incidents and/or crimes, and prepare reports covering those investigations. Where necessary, they will forward the reports to Arcadia Police detectives for follow-up in those cases where additional investigation, the filing of criminal complaints or additional police action is required. Transit Security Plan Page 2 Arcadia Police may request assistance from the Los Angeles County Sheriffs Department for investigation of incidents where protracted investigation is necessary or where the scope of the incident exceeds the resources of the Arcadia Police Department. Report Availability: The Arcadia Police Department will make available to local transit or MTA Law Enforcement representatives copies of all reports pertaining to actions taken by Arcadia Police, pursuant to applicable laws and policy dictating disclosure of police documents and/or investigations. Training: The Arcadia Police Department will provide training to its officers in the identification of transit routes within the City of Arcadia. Arcadia officers currently receive on-going training on the proper techniques for stopping and approaching transit vehicles. However, Arcadia Police may request updated training from MTA Law Enforcement authorities as needed to maintain proficiency or to incorporate new techniques or Concepts that arise in the law enforcement realm. Coordination: ..sz The Uniform Division Commander of the Arcadia Police Department will be the agency coordinator for policing issues concerning the MTA and the Department. ORATE STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT DATE: September 1, 1998 TO: Mayor and City Council FROM: Ronnie Garner, Assistant City Manager/Police Chief 6 Don Penman, Deputy City Manager/Development Services Director By: Michael Busch, Transportation Services Officer► SUBJECT: Recommendation to adopt Resolution No.6072, a Resolution of the City Council of the City of Arcadia to approve the expenditure of Proposition C 5% Transit Security funds as defined in the Arcadia Police Department's FY 1998-99 Arcadia Transit Security Plan Summary Attached for City Council review and consideration is Resolution No. 6072, authorizing the City Manager to submit the Arcadia Police Department's Transit Security Plan for FY 1998-99. A Memorandum of Understanding (MOU) will be submitted to the Los Angeles County Metropolitan Transportation Authority (MTA) self certifying the City's expenditure of Proposition C 5% Transit Security funds as defined in the attached Transit Security Plan. The City will receive $6,212 in Proposition C 5% funding in FY 1998-99. • Discussion Proposition C is a countywide % cent sales tax dedicated for transportation services. Five percent of the Proposition C revenues are set aside by the MTA for transit security uses such as local police transit security programs. This past fiscal year, the MTA approved the FY 1998-99 Transit Security Funding Allocations and Plan to improve transit security on regional and certain municipal operated transit systems. Proposition C 5% Transit Security funds total $20 million annually Countywide. A portion of Proposition C 5% Transit Security funds are allocated to municipal operators based on the previously agreed upon formula allocation process. Arcadia Transit is scheduled to receive one-tenth of one percent of the formula, or $6,212. LASER IMAGED 19-fpro G�G ik/- /O I Transit Security Funding September 1, 1998 Page 2 Fiscal Impact The City will receive $6,212 in Proposition C 5% Transit Security funds for Arcadia Police services on the Arcadia Transit system. This amount is supplemental to the Proposition C Local Return funds the City already receives. In addition, these are new funds available to the City for the first time. These regional funds are in lieu of using General Fund monies for Arcadia Transit security. RECOMMENDATION IT IS RECOMMENDED THAT THE CITY COUNCIL ADOPT RESOLUTION NO. 6072, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA TO APPROVE THE EXPENDITURE OF PROPOSITION C 5% TRANSIT SECURITY FUNDS AS DEFINED IN THE ARCADIA POLICE DEPARTMENT'S FY 1998-99 ARCADIA TRANSIT SECURITY PLAN. Approved By: ----kn William R. Kelly, City Manager • ARCADIA POLICE DEPARTMENT METROPOLITAN TRANSIT AUTHORITY SECURITY PAN This policy delineates the security plan of the Arcadia Police Department for interacting with the Los Angeles County Metropolitan Transportation Authority in a policing partnership for transit activities occurring within the jurisdictional boundaries of the City of Arcadia. Intent: It is the intent of the Arcadia Police Department to promote a safe environment for persons using transit systems operated by the City and the MTA within the City of Arcadia. In furtherance of transit safety, the Police Department commits to responding to calls for service, investigation of criminal conduct occurring on transit systems or property, and interacting with other police agencies having jurisdiction for transit operations. Police Operations Notification: Whenever Arcadia Transit or the MTA determine assistance is needed within Arcadia, transit agency dispatchers should contract the Arcadia Communications Center at (626) 574-5123. Arcadia Dispatchers will transmit the request for service to field units. Response: Arcadia Police Units will respond to any requests for assistance, traffic related activity, or criminal violations occurring with the city limits. The priority of response will be directly related to the nature of the reported problem. Reports of emergencies or crimes in progress will be deemed high priority and will receive immediate attention based upon available manpower. Field units will coordinate their response to intercept buses or other vehicles in transit, or respond to a designated location if the problem is stationary. Officers observing activity suggesting a need for assistance; i.e., emergency lights activated on transit vehicles, disabled equipment, or verbal requests for help from an equipment operator will initiate an investigation to determine if police intervention is necessary. Investigation: Arcadia Police officers will conduct preliminary investigations of incidents and/or crimes, and prepare reports covering those investigations. Where necessary, they will forward the reports to Arcadia Police detectives for follow-up in those cases where additional investigation, the filing of criminal complaints or additional police action is required. ,f A 1y Transit Security Plan Page 2 Arcadia Police may request assistance from the Los Angeles County Sheriffs Department for investigation of incidents where protracted investigation is necessary or where the scope of the incident exceeds the resources of the Arcadia Police Department. Report Availability: The Arcadia Police Department will make available to local transit or MTA Law Enforcement representatives copies of all reports pertaining to actions taken by Arcadia Police, pursuant to applicable laws and policy dictating disclosure of police documents and/or investigations. Training: The Arcadia Police Department will provide training to its officers in the identification of transit routes within the City of Arcadia. Arcadia officers currently receive on-going training on the proper techniques for stopping and approaching transit vehicles. However, Arcadia Police may request updated training from MTA Law Enforcement authorities as needed to maintain proficiency or to incorporate new techniques or concepts that arise in the law enforcement realm. Coordination: The Uniform Division Commander of the Arcadia Police Department will be the agency coordinator for policing issues concerning the MTA and the Department. • Q s�.7 S_ v ill . - __:- ,..__2-- °RrotAco• STAFF REPORT DEVELOPMENT SERVICES DEP 1 TMENT September 1, 1998 • TO: MAYOR AND CITY COUNCIL FROM: • DON PENMAN, DEPUTY CITY MANAGER/DEVELOPMENT SERVIC S DIRECTOR • DONNA BUTLER, COMMUNITY DEVELOPMENT ADMINISTRATOR SUBJECT: PUBLIC HEARING AND CONSIDERATION OF ADOPTION OF CI COUNCIL RESOLUTION 6071 AMENDING APPENDIX A AND T E • .. COMMUNITY DEVELOPMENT ELEMENT ADDRESSING STATUTO Y • REQUIREMENTS RELATING TO THE CITY'S HOUSING ELEMENT • (GENERAL PLAN AMENDMENT 98-001) • SUMMARY The purpose of this General Plan Amendment (98-001) is to amend Appendix A and he Community Development Element of the 1996 General Plan to address the statut.ry • • requirements for Housing Elements of the State of California. Once adopted, the Ci 's Housing Element update will be in compliance with State Housing Element law. The Planning Commission at its August 11, 1998 meeting voted 4-0 with one mem•er absent to adopt Resolution 1576, recommending amendment of Appendix A and he Community Development Element of the Arcadia General Plan, relating to the Ci 's • Housing Element. • • • The Development Services Department and the Planning Commission :re recommending that the City Council approve the proposed amendments and adopt Resolution 6071 amending Appendix A and the Community Development Element • addressing statutory requirements relating to the City's Housing Element. BACKGROUND The City Council adopted the current General Plan in September 1996. Per State L w, a copy of the City's Housing Element was sent to the State of California Housing nd Community Development Department (HCD). Comments were received from the S ate advising the City that the Housing Element required revisions to address certain statutory requirements. In reply to this letter, the City prepared responses to their GP/cc98-1 CC Staff Report— GP 98- 01 • September 1, 1 098 Pa e 1 • 40,0 ro o e9, LASER -B 1AG!D • ' w comments as well as revised the Housing Element to address the issues raised in their letter. These revisions were submitted to HCD in August 1997. In December, staff received a letter from the State advising us that the City's housing element update will be in compliance with the State housing element law when the element is amended to incorporate the changes outlined in this report. DISCUSSION The following was submitted to HCD in response to their initial review of the City's Housing Element adopted by the City in December 1996.1 The information set forth below provided answers and further information relating to the issues cited in their letter. In addition, part of the Housing portion of the Community Development section of the General Plan was amended along with Appendix A relating to Population and Housing. All this material was submitted to HCD in August 1997 and approved by them in December. These comments will assist the City Council in identifying the changes that have been made to the Housing Element of the General Plan to bring the document into compliance with the State statutes. A. HOUSING NEEDS, RESOURCES, AND CONSTRAINTS 1. Projected Housing Needs by Income Level HCD .requested that the -Housing Element be revised to include the current statutory planning period (1989-1998)2. These changes are reflected in the revised pages 2-29 — 2-33 of the Community Development Section of the General Plan. In addition, HCD requested that the methodology used in the adopted Housing Element to project housing needs to the year 2003 be revised. However, because it was recommended that the Housing Element be revised to.reflect the - current statutory planning period (1989-1998)2, no revisions to the Housing Element are needed in regard to housing needs.through 2003. 2. Analysis of Household Characteristics As noted in the HCD comments, the Housing Element meets the minimum requirements of State law in regard to documentation and analysis of housing characteristics. HCD has additionally provided tables that they would like to see 1 The following comments were prepared by LSA Associates with review by the City and submitted to the State for their consideration. 2 The State recently extended the planning period to June 30, 1999. 3 Same as 2 above GP/cc98-1 CC Staff Report—GP 98-001 • September 1, 1998 Page 2 .. Z' incorporated into the Housing Element when it is next updated. These tables will be incorporated and analyzed at that time. 3. Potential Governmental Constraints • HCD's comments requested a series of revisions to the Housing Element in regard to analysis of governmental constraints. These are detailed below. a. Hillside Constraints HCD requested that the Housing Element identify slope constraints • associated with hillside development in the northern portion of the City to • ensure that future development in . this area maximizes hosing . opportunities. The Housing Element notes that approximately 158 acres of vacant hillside land remains within the City of Arcadia, and identifies a potential development yield of 18 dwelling units. HCD argues that because this area- is zoned R-M, it could, according to the maximum density allowed under the General Plan and zoning, yield a greater amount housing. The General Plan Land Use Element does, in fact, establish a maximum allowable density for the northern hillside area that could theoretically result in a higher development yield. . However, until .specific hillside development designs are proposed to the City, the actual numbar of dwelling units which could be built within this area when taking slope and other environmental factors into consideration is a matter of speculatio . In order to provide a useful :analysis of the land available to provide - - "'' adequate . housing opportunities for all economic .segments of the community; it appeared prudent to use a minimal potential yield fo I the • northern hillside area in the Housing Element's analysis of lands available for housing development. The development yield used in the Housing Element's analysis was based on the information and evaluatio I of impacts included in the General Plan EIR, and is intended for analytical purposes only, and does not establish a maximum allowable development • intensity for the area. During the review of any development proposed within this area, the City will seek to maximize residential development yield in a manner consistent with the physical and environmental constraints placed on the land by its steep hillside character. Thus, no additional analysis is needed. b. On- and Off-Site Requirements HCD requested that the Housing Element identify and analyze.on- and off- site requirements such as curbing, street widths, and circulation improvements. Because the vast majority of new housing that will be GP/cc96-1 _ CC Staff Report—GP 98-001 September 1, 1998 Pay e 3 constructed within Arcadia will be infill development (much of which will consist of replacement of single family and low intensity multi-family units with higher density development), on-and off-site requirements such as those identified above are generally not an issue in local housing development. In fact, because Arcadia's new housing development is primarily infill, on- and off-site requirements are lower than those typically experienced in growing communities. In terms of circulation improvements, the. City's Circulation Element does not identify any major improvements that would be needed as the result of future residential development. Thus, the only circulation improvements that would generally be needed for future residential development will be internal circulation. Because the City's street standards are similar to those of surrounding communities, no unusual costs would be placed on future residential development. The information provided above is included in the attached recommended modifications to the Housing Element (Exhibit B). c. Discretionary Review Requirements • HCD . requested that the Housing ..Element describe and analyze discretionary review requirements and typical processing timelines. Multiple family developments, as well as subdivisions and parcel maps require review by .the Planning Commission. All discretionary. applications are acted upon in the minimum amount of time necessary to ensure adequate review of the project, and. within the time ;frames;established by the Streamlining .Act and CEQA. The City continually reviews its internal -:.procedures for processing discretionary development permits in order to ensure that .processing time frames are -minimal,• and that submittal . requirements are limited to what is necessary to protect the public health, safety, and welfare.. The information described above is-.included in the attached recommended revision to the Housing Element d. .. Fee Schedule - - - A statement that the City's development fees are the minimum necessary to recover actual costs is included in the attached recommended revision to the Housing Element. Also, the City's current fee 'schedule will be included as an Appendix to the General Plan Housing Element. e. Building Codes and Enforcement To meet HCD's request, information on building codes and their enforcement is included in the attached recommended revision to the Housing Element. GP/a:98-1 CC Staff Report—GP 98-001 September 1, 1998 Page 4 ) 1' f. General Plan Policies HCD requested that the Housing Element analyze relevant new Gen ral Plan policies, stating that "taken together could constrain the develop ent of affordable housing." It is unclear as to which policies HCD refers, si ce no polices contained in the General Plan are intended to result in su h a constraint. Instead, General Plan policies aim at encouraging ew • residential development. . Policies CD-17 through CD-20 address hillside development and are • aimed at providing a reasonable degree of protection for environme tal resources within remaining hillside areas, ensuring :that new hillside development protect the public health, safety, and welfare. These policies _ are not stringent, and do not constitute a - constraint on .housing opportunities when compared to typical hillside development policies of other communities. • • Policies CD-21 and CD-22 strive to ensure that new development fits in . • with existing development and are focused on eliminating a major cause of public protest against new residential development, which_ will thus facilitate the review of proposed residential development. Policies CD-23 through CD-28 speak directly to encouraging housing opportunities fo all economic segments of the community. . • Policies CD-32 through CD-33 address regional cooperation and establish • an equitable basis for addressing the issue of cross jurisdictional impacts of proposed development. The General Plan ensures that develop ent - - - within" the - C_ity of--Arcadia will not unreasonably= impact adja ent • :communities; and that adequate measures will be provided by surroun ing communities to mitigate potential impacts in Arcadia that might result in development in their communities. The net effect of such a system wil be to facilitate development by eliminating the inter jurisdictional squabbling that often occurs in development review. Chapter 3.0 of the General Plan addresses municipal services nd facilities, and is designed to ensure that services and facilities are made • available to support buildout of the General Plan, including planed • residential development. Thus, the Municipal Services and Facil ies Element removes potential constraints on the development of housin in • Arcadia by eliminating potential shortfalls in services and facilities. Chapter 4.0 of the General Plan deals with environmental resources. s a primarily built-out community, future development is largely unaffecte by environmental resource issues, with the exception of air quality. he Environmental Resources Element of the General Plan implements the provisions of the West San Gabriel Valley Air Quality Plan. • GP/cc98-1 CC Staff Report—GP 98-001 September 1, 1998 Page 5 • . • • ' f r Chapter 5.0 of the General Plan provides policies necessary to protect public health and safety. The Environmental Hazards Element addresses • seismicity and geology, flooding, noise, hazardous Waste management, and wildland fire hazards, and establishes appropriate levels of protection for existing and future residents from each of these hazards. Chapter 6.0 of the General Plan provides for implementation and monitoring of the General Plan, and translates General Plan policies into implementable development standards... -This section establishes performance standards for public services and facilities, and is intended to ensure certainty in the _review of.discretionary development projects. It • does not impose any unreasonable requirements:.-for,_future residential development, but does protect the public health, safety, and welfare. The information provided above is included in the recommended revisions to the adopted Housing Element. These revisions'are underlined in the text of the • documents. The Community Development Section of the General Plan provides housing programs for a 7-year period (until the year 2003)., HUD requested that the period only extend through 1998. The paragraph referencing this period has been deleted from this Section. B HOUSING PROGRAMS 1. _. :°n Available Housing Sites - .. .:: _ - _:HCD requested that the Housing .Element discuss, actions that will be L undertaken to facilitate development of infihl sites within Transition Area 2, - :' the mixed use area located along Santa Clara Street and Huntington Drive between.Second Avenue.and Fifth Avenue. In addition, .HCD requested that the City demonstrate that, housing which is affordable to low and moderate-income households could be developed within this area. HCD further requested the inclusion of policies encouraging the development of second units._Finally, HCD requested that the Housing Element provide sites for the development of emergency shelters and transitional housing. To facilitate the development of infill sites within Transition Area 2, the Housing Element includes programs to assist with infrastructure development, density bonuses for senior housing in addition to the those required under State density bonus law, development fee reduction, a first time home buyers' program, a free market housing participation program to encourage affordable housing within market rate projects, Section 8 housing assistance, and developer consultation and technical assistance. As evidenced by the survey of residential parcels conducted for the Housing Element, as well as by field review of Transition Area 2, GP/cc98-1 CC Staff Report—GP 98-001 September 1, 1998 Page 6 numerous small parcels have already been converted from single family to multiple family housing. Rental rates in this area provide evidence that new rental units are affordable to low and moderate income households. • i. With the application of the Housing Element programs outlined above, it is clear that Transition Area 2 provides sites that can support the development of housing affordable to low and moderate income households. The issue of second units within single family residential areas has long been debated within the community. As demonstrated. in.the Housing - Element, a modification to existing regulations related to second units is unnecessary. - - 2. . Program Actions to Remove Governmental Constraints is HCD does not provide comments relative to programs for the removal of housing constraints, because of their assertion that the.Housing Element's analysis of governmental constraints on the production of housing is inadequate. As outlined above, there are no governmental constraints imposed by the City of Arcadia that necessitate the inclusion of actions to remove them. 3. Estimate of Redevelopment Agency Set-Aside Funds -. Table A-18 of the adopted Housing Element (Appendix A- Population and Housing Assessment) provides a detailed identification of anticipated set- aside funds as well as the planned use of redevelopment set-aside funds. ._ HCD's comments regarding the deferral of Redevelopment Agency set= aside funds is a -comment on past implementation activities, -not. the adequacy of the adopted Housing : Element. The Housing- Element provides an analysis of past housing program implementation.As shown • in this analysis, a density bonus ordinance was adopted, and a net increase of 235 dwelling units was experienced. From this analysis, it was also determined that the City would need to redouble its implementation efforts. A commitment to do so is integral to the adopted Housing Element. As staff noted at the beginning of the "Discussion", the Department of Housing and Comrinunity Development (HCD) received all of the above comments along with revised pages 2-29 through 2-33 of the Community Development Section of the General Plan and revised Appendix A. According to HCD, after City adoption of the proposed chan es, the Housing Element will be in compliance with statutory law. A copy of the adop ed changes will be forwarded to HCD. It is important to note the proposed changes provide more detailed information and 'clarification to policies within the text of the General Plan document The GPI B-1 CC Staff Report—GP 98-001 September 1, 1998 Page 7 U • i Y proposed amendments DO NOT CHANGE any of the City's policies or goals as originally approved by the City Council in 1996. . CEQA Pursuant to the provisions of the California Environmental Quality Act, the Community Development Division has prepared an initial study for the proposed project. Said initial study did not disclose any substantial or potentially substantial adverse change in any of the physical conditions within the area affected by the project including land, air, water, minerals, flora, fauna, ambient noise and objects of historical or aesthetic significance. When considering the record as a whole, there is no evidence that the proposed project will have any potential for adverse effect on wildlife resources or the habitat upon which the wildlife depends. Therefore, a Negative Declaration has been prepared for this project. RECOMMENDATION The Planning Commission and the Development Services Department recommends that the Housing Element of the General Plan be amended per the attached Exhibits A and B. Exhibits A and B only include the pages with the changes.(underline). The full text of the Community Development Section of the General Plan and Appendix A are set forth in the 1996 General Plan. CITY COUNCIL ACTION_ The City Council should.open the public hearing. ,Based upon testimony received and the information provided in the staff report, the City Council should move to adopt Resolution 6071, a Resolution of City Council of the City of.Arcadia amending Appendix A and the Community Development Element addressing statutory requirements relating to the City's Housing Element (General Plan Amendment 98-001) . Enclosures: City Council Resolution 6071 Planning Commission Resolution 1576 Exhibit A - Pages 2-29 - 2-33 of the Community Development Section of the General Plan Exhibit B - revised Appendix A- Population and Housing Assessment Exhibit C - Environmental Documents Approved: --WW1 William R. Kelly, City Manager GP/cc98-1 CC Staff Report—GP 98-001 September 1, 1998 Page 8 RESOLUTION NO. 6071 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA AMENDING APPENDIX A AND THE COMMUNITY DEVELOPMENT ELEMENT OF THE ARCADIA GENERAL PLAN ADDRESSING STATUTORY REQUIREMENTS RELATING TO THE CITY'S HOUSING ELEMENT WHEREAS, the City initiated this General Plan amendment (GP 98- 01) to amend Appendix A and the Community Development Element of the 196 General Plan to address the statutory requirements of the State of California Department of Housing and Community Development. WHEREAS, on July 28, 1998, a public hearing was held before the Planning Commission on said matter at which time all interested persons were given full opportunity to be heard and to present evidence; and WHEREAS, the Planning Commission voted 4 to 0 with one member absent to adopt Resolution recommending to the City Council amendments to Appendix A and the Community Development Element of the Arcadia General Plan addressing statutory requirements relating to the City's Housing Element. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARCADIA DOES HEREBY ORDAIN AS FOLLOWS: Section 1. That the factual data submitted by the Development Se ices Department in the attached report is true and correct. Section 2. The City Council finds: 1. That the proposed revisions and amendments to Appendix A — Population and Housing Assessment and the Community Development secti n of the 1996 General Plan will bring the City's Housing Element into complianc with the statutory requirements set forth in the California Government Code In addition these changes provide more detailed information and clarification to policies within the text of the General Plan, but do not change any of the City's policies or goals as adopted by the City Council in September 1996. -1- $071 2. That the approval of General Plan Change 98-001 will no be detrimental to the public health or welfare, or injurious to the prope or improvements in such zone or vicinity. 3. That the granting of General Plan Change 98-001 will not have a significant effect on the environment. Section 3. That for the foregoing reasons, the City Council approve the amendments as proposed in Exhibits A and B attached and incorporated as part of this Resolution. Section 4. The City Clerk shall certify to the adoption of this Resoluti.n. Passed, approved and adopted this 1st day of September , 1998. /s/ GARY A. KOVACIC Mayor of the City of Arcadia ATTEST: /S/ JUNE D. AL FORD City Clerk of the City of Arcadia APPROVED AS TO FORM: " /ti Michael H. Iler City Attorney • -2- 6071 • STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS: CITY OF ARCADIA ) I, JUNE D. ALFORD, City Clerk of the City of Arcadia, hereby certify that the foregoing Resolution No. 6071 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meet' g of said Council held on the 1st day of September, 1998 and that said Resolution was adopt-d by the following vote, to wit: AYES: Councilmember Chandler, Harbicht, Marshall, Roncelli and Kovacic NOES: None ABSENT: None IS! JUNE D. IA5.,FORD City Clerk of the City of Arcadia • • EXHIBIT A Community Development Revisions • orr44T0. 2.0 Community Developments ':f.;,.d;�z 4.• • 0;1,J111r♦4 the only remaining mineral extraction resource within the City. Policies for the • • management of this resource are included in the Mineral Resources portion of the Environmental Resources chapter. No timber or agricultural resources currently exist within the City. • • Open Space for Public Recreation • The General Plan Lands for public recreation are an important part of Arcadia's open space inven- Approach and specific tory. Such.lands include developed City park land, County park and golf cots e strategies.for park and facilities,as well as joint-use school/park facilities. An inventory of such facilities recreational nods is included in Chapter 3.0-Municipal Facilities and Services. The City of Arcadia • • included in the Muni- continue to provide an array of recreational opportunities to all residents wi cipal Facilities and Scr- the community by providing a variety of park sites and programs designed to meet vices chapter. the needs of all residents. HOUSING Issues State Requirements for the Provision'of Afordable Housing A detailed evaluation of The means by which families and individuals of all economic situations are add - housing nerds quately housed within the context of rising costs and increasing competition for connracniy is presented pursuant to available physical and financial resources has become,in recent years, a significant Government Code See- public concern. • • :-. • _ tuns 65880-65889 in - ` . ApprndfrA,Population In response to this concern, the State of C-alifomia amended the Government Code and Housing Assess- in 1980 to require each local community to include in the Housing Element of i..s meat - General Plan a specific analysis of its housing needs and a realistic set of programs • designed to meet those needs. The requirements of the law are prefaced by seve �• statements of State policy, among which are the following: "_.. The availability of housing Lv of vital State-wide importance, and the early attainment of decent housing and a suitable living environment for every California family is a priority of the highest • order."(Section 65580, State of California Government Code.) "... Local and State governments have a responsibility to use the powers vested in them to facilitate the improvement and develop- ment of housing to make adequate provision for the housing needs of all economic segments of the community." (Ibid.) "... The legislature recognizes that in carrying out this responsibi- lity, each local government also has the responsibility to consider economic, environmental, and fiscal factors and community goals set forth in the General Plan and to cooperate with other local r.ka.c.502inroiert(,.pliinaliroc 21nl.rry ARc.D!A G NER.(L PLAN 2-29 September 3. 1.96. • I 2.0 Community Development .:;. :;� �►; tY ft: r7+ .I••RAT•C. governments and the State in addressing regional housing needs." (Ibid.) • The law requires each locality to: • identify and analyze the current and projected housing needs of all eco- nomic segments of the community; • evaluate current and potential constraints to meeting those needs, due both to marketplace and government operations; • assess the availability of land suitable for residential use and opportunities for energy conservation in residential development; and - - • set forth goals, objectives, policies, and programs that are responsive to the identified housing needs,governmental and non governmental constraints, and identified housing opportunities. The law recognizes that housing needs may far exceed available resources. This is most critical in this day of uncertain public fiscal resources and a changing private sector investment riimate. As a result, quantified objectives need not be identical • to the identified existing housing needs. _ -_- As of January 1, 1992, the State Department of Housing and Community Develop- - :ment (HCD)also requires that cities analyze units within their jurisdictions that will be discontinuing or are in jeopardy of losing programs that assist in the provision • of low income housing. According to HCD, this analysis includes the following. _ ,topics: -- -. . .. • An inventory of units "at risk-of losing restrictions on their affordability. • Cost analysis of preserving at-risk units versus replacement. • Documentation of non-profit agencies capable of acquiring and managing at-risk projects. • Identification of potential financing resources for housing preservation. • Number of at-risk projects/units to be preserved. • Proposed efforts to preserve units at risk of losing affordability restrictions. Arcadia's Role in Providing New Housing The City of Arcadia recognizes its role in the need to provide affordable housing within the San Gabriel Valley region. The City of Arcadia, however, has little oppor- r.1=5031rokstkr AfnnIirmh2mLrry ARCtDIA GENERAL PLAN 2-30 September 3. 1996 . «wYrQ.!�f 2M Community Development 1 ': .,d; ti 1 x +\41 a1L1„�(•� • 2.0 Community Development , ::. �-� �►� The City of Arcadia currently utilizes four • programs to assist in the provision of qual- Annualized Housing Objectives: ity housing to lower income residents. ,1989-J 998 These include the Section 8 rental payment Income New Re- Con- assistance program, operated by the Los Cam, Copt hab serv. Angeles County Housing Authority; a Com- munity Development Block Grant (CDBG) Viryl�w 16 10 120' program that underwrites housing rehabili- 1""""t ration; the State mandated"Set Aside"fund - • (05096) administered by the Arcadia Redevelop- L'mIntnmc 13 - 6 5 merit Agency;and a density bonus program (50-80%) that was adopted by the City pursuant to Madantc 16 3 0 State law. The Section 8 and CDBG pro- Income(80- grams have been successfully serving Arca- 12096) dia residents for a number of years. How- Upprr 38 2 0 ever, due to other project and program Income(ova- obligations, the Redevelopment Agency has 120%) been unable, in the past, to provide hous- Total 83 21 125 ing funds, and has annually made findings Net Pamaagcnfnsmpoa g'Ccany to defer its obligation to meet the State's 20 ,,, ,; percent set aside mandate. The density t L,dildes Nava GaniarScatim 8 LM. bonus program offers density bonuses and Sow= ��Al 1995. other incentives to developers willing to - commit a portion of their residential development to being affordable to lower _ _•• income households. In the 1996-1997 fiscal year, the Arcadia Redevelopment Agency will make its first housing set-aside payment. As a result of this payment, it is the City's intent to support overall coordination of existing programs and development of housing _ programs designed to meet the City's housing objectives (see box on the previous page). Key to this approach will be the development of local housing programs focusing on the following areas of need. Assisted Housing The City will strive to retain the number of assisted housing units that are currently located in the City in an effort to maintain existing affordable housing opportuni- ties, along with expanding housing opportunities in the City. Maintenance of Existing Sound Housing • Because of the generally high values of homes within the City, Arcadia has not experienced a significant problem with the maintenance of existing housing. As housing stock in the City continues to age, however, property maintenance issues r.ktaSO3imaier*Tr final r h2ln!-nv ARCADIA GENERAL PLAN 2-32 September 3. 1996 • . I \I W o►rq 1 2.0 Community Development .,::. -41• 117' :+tom . • C4Aoo.st*v could come into play. The City will work to prevent housing deterioration by encouraging homeowners to maintain a high standard of property maintenance. Housing for Special Needs Groups The City of Arcadia will take steps to promote programs to ensure an adequate supply of housing that meets the needs of various "special needs" groups (e.gi., handicapped, elderly, large families, and the homeless). These include expedit d processing and use of available State and federal housing programs. Prevention of Housing Discrimination • The City of Arcadia will promote fair housing practices through cooperation wi and referrals to,fair housing enforcement organizations. REGIONAL COORDINATION AND COOPERATION Issues Balancing Internal and External Impacts of Development While local control and management of land use within the community are among the primary issues of concern in the community,Arcadia recognizes that the City is not isolated; Arcadia is part of a larger region, and shares the concerns of this region_ The effects of regional problems in other communities surrounding Arca- :••: The City will insist that dia are felt in the form of traffic congestion, crime, air pollution, and a concern f r - local vttersts br protected the adequacy of long-term water supplies. and that rrgional planning programs not ignorc local Although regional problems require regional solutions, in pursuing these regional conditions. solutions and fulfilling its responsibilities to the larger regional community, th City will insist that local interests be protected and that regional planning pro- - :_: grams not ignore local conditions. It is Arcadia's vision that individual communities and neighborhoods need not abandon their local social values in pursuit of a "greater"regional good, and that no one group should have to accept the brunt df the impacts of a regional solution. - This principle of balancing local interests with regional needs applies to the dev - opment review process. It is not appropriate for a jurisdiction, in approving a development project, to internali7e the benefits of development, and externalize the related impacts. The regional principle that focuses on an equitable allocatio of development benefits and impacts between jurisdictions further applies t[Il individual neighborhoods within Arcadia- A guiding tenet of the General Plan rs that both the benefits and impacts of management decisions related to land use, environmental regulation, and traffic flow need to balance citywide needs of indi- • • r-L-a-502irroi=I irpiJmal iz prn2InLrev ARCADIA GENERAL PLAN 2-33 September 3. 19' 6 • • • EXHIBIT B Revised Appendix A 1 Appendix A - Population and Housing Assessment -x. INTRODUCTION . The Arcadia Population and Housing Assessment provides background data d analysis for the General Plan Housing Element. This assessment, which has been prepared in conformance with State housing law (Government Code Secti ns 65580-65589), includes the detailed information necessary to determine the Ci of Arcadia's housing needs over the 1989-1998 housing period. PUBLIC PARTICIPATION As part of the update of the Arcadia.Housing Element, early consultation notices were sent to agencies that could provide input on housing issues. These included local agencies such as the Los Angeles County Housing Authority, the Fair Housing Council of San Gabriel Valley, and the California Mutual Housing Association, as well as the State Department of Housing and Community Development in Sacra- mento and the federal Department of Housing and Urban Development's an Francisco office. In addition, a public meeting was held on Wednesday, May 17, 1995, to obtain comments from Arcadia residents on the General Plan process, including the -L:6- :: date of the housing element Notices for the workshop (including display adv1er- tisements) were placed in the Hometown section of the Pasadena Star News Ion May 4 and 11. Press releases were also distributed to the Chinese Daily Nexus, Sierra Madre News, Los Angeles Times, China Press;and the Chinese Free D ily News. Notices for this meeting were posted at various locations within the City, including the Arcadia City Library, Community Center, and post offices; broadcast on the local cable television bulletin board; and mailed-to a comprehensive malting list used by the City for environmental projects. A total of 20 residents were present at the meeting. Issues raised that were related to housing included the important I of home maintenance and maintaining"pride of ownership,"and the accuracy of he City's motto, "Community of Homes,"in describing the City's character. In addition, the Arcadia Planning Commission conducted public hearings on he General Plan, including the Housing Element on April 30, May 14, May 16, May 30 . and June 25, 1996,and additional hearings were held by the City Council on jury 8 and July 10, 1996. During these hearings, there was extensive discussion of hous- ing issues, including the manner in which the City would meet its object±ve of providing housing for all economic segments of the community. • HO USLNG PROGRAM ACEFEVEMEATS F.RO'K 1990 TO 1995 The City's 1990 Housing Element contained 28 "Action Programs" designed to implement the City's goals and policies related to housing in the community. The majority of these programs are of an ongoing nature, and will continue as par of c502:r:rir_!-r Ili rsf_rya-r.sr.rr. - rlaZtDJAG=1.=P.,ILPL-'' A-1 SrpZ r..6er3J1996 % t t•7 Appendix A - Population and Housing Assessment •� ; ~- Table A-14 - Income Distribution Requirements) • Percent of Category County Median Income Range Very Low Income Less than 50% Under$20,342 Low Income 50%to 80% $20,342-$32,547 Moderate Income 80%to 120% $32,547-$48,821 • Above Moderate Income Over 120% Above$48,821 t Based on 1994 Los Angeles County median income of$40,684 fora four person household. • Source:LSAAssociates,Inc • Table A-16 shows the City's estimated housing need for the 3.989-1998 period. �s . shown in the table. Arcadia's housing need for this period is 806 dwelling units. Household projections prepared by the San Gabriel Valley Council of Governments for input to SCAG severely overestimate the residential development potential of Arcadia's hillside areas adjacent to the Angeles National Forest. After adjusting for a realistic development scenario for Arcadia's hillsides, and maximizing the residen- tial development yield of larids within the City, a maximum net increase of 572 dwelling units can be achieved and this only with significant effort. Thus, the San Gabriel Valley Council of Governments' estimate that Arcadia will grow by 906 households between 1990 and 2000,with another 2,413 households being added between 2000 and 2015 is wholly unrealistic and unachievable_ . . The City also analyzed building permit activity over the seven year period preced- ing 1996. As shown in Table A-15, during the seven year period of 1989 through 1995, the City of Arcadia experienced a net increase of 310 dwelling units. It is -. recognized that during the majority of this time period,the State of California .• suffered a significant housing slump. Because a total of 310 dwelling units were constructed between Tanuary 1989 and December 1995_ the remaining housing need for the Housing EIement planning period (as of September 1996) was 496 dwelling units. _ Table A-15 -Housing Production in Arcadia Single Family Multi Family -- Net Housing 1989 114 133 (172) 75 1990 78 136 (91) 123 1991 57 91 (141) • 7 1992 37 33 (61) 9 1993 30 41 (34) 37 1994 47 47 (49) 65 1995 45 13 (44) 9 Total 408 494 (592) 310 t Tallied from_January to December in each year. T�-U 0�arci:'LrD'y:nt t L ADF-rS;.T:i• .IR :.i G_/:zn,IL PLAN A-20 Septer:oer 3. 1996 1 Appendix A - Population and Housing Assessment \ }� Table A-16- Projected Housing Need in Arcadia, 1996-2000 • %Arcadia . Regional%of Arcadia's Arcadia's • Households in Households in 1989-1998 1996-1998 Category Category' Category Housing Need Housing Need Very Low Income 15% 24% )09 units 6;units Low Income 13% 16% 1;7 units 97 ttnitts Moderate Income' 17% 19% - I24 Units 74 units • Above Moderate ` 55% 41% 436 units 262 units Income .. Totals 100% 100% - 806 units 496 units 1 Based on 1990 local income distribution. S • - Based on 1990 regional income distribution. 3 Includes adjustments for dwelling units constructed between 1989 and 1996. Source LSAArsociates,Inc 1997. _ OPPORTUNITIES FOR PROVISION OF SOUSING • Availability of Suitable Sites for Residential Development Over half of the land within the city (3,421 acres, or 63.9 percent) is zoned or residential development. Of the city's total acreage, 59 percent is zoned for sin e family development, and 5 percent is zoned for multiple family housing. There is - • very little vacant land in the City, only a portion of which is appropriate for future _ -_ _- housing activity.: Consequently,newhousing development isexpected to occur at . •,a modestsate,.piimarily through recycling and infill of vacant Iots Sites that have been identified as potentially suitable for-residential development _ are shown in Figure A-2 and listed in Table A-17. AI the present:time, six specie sites totaling approximately 3S1 acres have been identified by the City as being underutilized and offering the potential for housing development. In addition, there are approximately 30 acres of residential land that is comprised of 152 pear- •• eels in the vicinity of the downtown area (ranging from 3,20D to 24,000 square ffet • • each) on which transition to higher density housing is considered likely to occur. The locations of these parcels are detailed in Exhibit 2, which is attached tot is • Appendixx_ As outlined In Table A-17, under the City's existing General Plan and zoning, a net increase of 572 dwelling units could be achieved. ...cS02irrnice irr nr..is,ra-is'.rn-r "-1Y.C_iJ:-1 G SEruL PLAN A-21 September 3. 1996 Appendix A - Population and Housing Assessment • Land Use Controls • Land use controls take a number of forms that can impact the rate and cost of residential development. The two primary land use controls affecting residential land development in Arcadia are the Arcadia General Plan, and the zoning regula- tions of the Arcadia Municipal Code. The General Plan establishes the overall character and development of the community, and identifies a range of permitted residential and non-residential development, including maximum permitted devel- opment intensity, throughout the City. The Zoning Ordinance implements the General Plan. The Zoning Ordinance provides,specific regulations for building • heights and setbacks, lot coverage, and parking. The Zoning Ordinance also sets maximum*limits on the intensity of residential development within mixed use developments in non-residential zones. Fees and Permit Processes Residential developments in Arcadia do not normally require all, or even many, of the various processing applications. Most sinzlle family residential developments do not require any discretion ry actions by the City. The two key factors to expedi- tious processing of any application are compliance with applicable regulations and timely submittal of all necessary documents. If the Planning_Departnent deter- mines that an environmental impact report is necessary,the permit process will be longer.- Multiple family developments, as well as subdivisions and parcel maps, require review by the Plannin- Commission. All discretionary a..lications are acted u.on in the minimum amount of time necessary to ensure adequate review of the pro- ject, and within the time frames established by the Streamlining Act and CEQA The City continually reviews its internal procedures for processing discretionary development permits in order to ensure that processing time frames are minimal. and that submittal requirements are limited to what is necessary to protect the public health. safety, and welfare. The eptember 1996 Planning and Building related fees and processing times are - included as Exhibit 1. In order to encourage the construction of low and moderate income housing, the City will consider waiving such fees as buildingpermir fees and park and recreation fees. On- and Off--Site Development Reauirementts Because the vast majority of new housing that will be constructed within Arcadia will be infill development (much of which will consist of replacement of single family and low intensity multi-family units with higher density development), on- and off-site requirements are not generally an issue in local housing development. Tn fact, because Arcadia's new housing development is primarily infil1, on- and off- ARCADiA G=s=P.tt PLAN A-3D St,ser-ber 3. 1996 ) - . : 1 .rti.. ...V.�. Appendix A - Population and Housing Assessment •• I� sit • it is . 1•w r than • ••i . • • • • it - •wi f • • in ntti- . In terms of circulation improvements. the City's Circulation Element does) not identify any maiorimprovements which would be needed as the result of future is - t•al • -v • • et hu • •.•1• ' la '•n im. •v me w.ti w!ul• yen . • n -se. f•r ture is n 'al • v 1. . 11 •. will • i•t-rnal 'r laden. - .us. e i ' s r- tan.. it. - i . t. ••se • .. • i .•- . • •t ci- ties, no unusual costs would be placed on future residential development. General Plan and Zoning Land Use Designations, Policies, and Develop.. anent Requirements General Plan Designations The Arcadia General Plan is a statement of public policy defining the desire o the City of Arcadia to manage its future and to cope with the complex dynami of Long-range growth and change. The Plan establishes a framework within w 'ch growth, development, and environmental protection activities may occur in aceor- - dance with community goals and aspirations. The General Plan is designed to guide future development in a desirable and efficient Tanner, and to provide a basis for public decision making regarding the use of community resources, en- diture of public funds,and the allocation of land for various types and intensities of use. .. - The General Plan defines-seven categories of land use,as follows: •. Single Family Residential includes_detached,single family residences at d i- ties ranging from 2 to 6 dwelling units per acre (du/ac). This designation ov ers residential development within traditional single family detached housing - neighborhoods,with lot sizes ranging from 7,500 to 30,000.square feet. .. Multiple Family Residential permits detached and attached residential devel p- ments with densities ranging from 7 to 24 du/ac This r-ArPgoiy covers a broad spectrum of attached and detached residential types ranging from duplexes to townhouses to apartment projects,with the highest density designations (12 to 24 du/ac) located adjacent to major or_secondary streets, shopping areas or other intense land uses south of the downtown area.. Within these areas, Ithe General Plan permits an extra density bonus for senior housing projects from 12 du/ac to 18 du/ac (50 percent), or from 24 du/ac to 30 du/ac (25 percent). Mixed Use Commercial/Multiple_Family areas allow the development of com- mercial and residential mixed-use projects which promote community int^ c- tion and economic vitality by combining homes and appropriate comm *al set-vice providers, such as medical and professional offices, personal se "ce facilities, and retail stores within selected neighborhoods. This land use d:sig- nation w s added to the General Plan in order to provide additional opportuni- ties for the construction of affordable housing in the City. The maximum r L.S D.'2i.^o1=-:1_,.DiUir.:!i.:vv.- .s:.rte. •- ARC49rA GG:1.•_RA PLAN A-31 September 3. 1996 • • Appendix A - Population and Housing Assessment • •":4.1170i . However, density increases alone will not ensure that the private market will pro- duce housing that is affordable to low income persons. The City has adopted a density bonus ordinance pursuant to State law, and does allow increased density and an additional incentive in return for price/rent controls for some of the units in a development. Granting bonus density units to projects can reduce the per unit costs and allow the development of some of the units that are affordable to low income households. Under State Iaw, the City will grant a density bonus of at Ieast 25 percent to a development project providing affordable housing. Thus,up to 25 dwelling unit per acre can be achieved in a affordable project (30 du/ac + 6 du/ac density bonus). Effect of General Plan Policies on the Availability and Affordability f Housing General Plan-PoIicies CD-17 through CD-20 address hillside development and are focused on providing a reasonable degree of po tection for environmental re- sources within remainin• hillside areas and at ensurin• that new hillside develo. ment protect-the .ublic health safety and welfare. These ..licies are net trin•en and do not constitute a constraint on housing opportunities when compared to typical hillside development lolicies of other communities. Policies CD-2I and CD-22 strive to ensure that new development fits in with exist- ing development and are focused on eliminating a major cause of public protest against new residential development which will thus facilitate the review of pro- posed residential development. Policies CD-23 through CD-2$ speak directly to encouraging housing opportunities for all economic segments of the community. r - - __-. . _,: Policies CD-32 through CD-33 address regional cooperation and establish an equi- = table-basis for addressing the issue of cross-jurisdictional impacts of proposed development. The General Plan ensures that development-within the City of - :-Arcadia will not unreasonably impact adjacent communities, and that adequate measures will be provided by surrounding communities to mitigate potential . -• .- impacts in Arcadia that might result development in their communities. The net :-- effect of such a system will be'to facilitate development by eliminating the inter- . jurisdictional squabbling that often occurs in development review. Chapter 3.0 of the General Plan addresses municipal services and facilities, and is designed to ensure that services and facilities are made available to support buildout of the General Plan, including planned residential development. Thus, the Municipal Services and Facilities Element removes potential constraints on the development of housing in Arcadia by eliminating potential shortfalls in services and facilities. _Chapter 4.0 of the General Plan deals with environmental resources. As a primarily , built-out community. future development is largely unaffected by environmental resource issues. with the exception of air aualirv. The Environmental Resources t:lement of the General Plan implements the provisions of the West San Gabriel Valley Air Oualiry Plan. r.L-zcS02ir.•z+k—rLrr .nalivra-c:r-rrr AR .ID!AGJ:=RALPLiN A-34 Sen_e,a.;)rr 3 /PQ • •..'t!'it.• Appendix A v Population and Housing Assessment • r,"r; in tiro,^. ...o r• . Chapter 5 0 of the General Plan provides policies neces___ to r2 otect public health and safety. The Environmenta Hazards Element addresses seismicity and • e.I.yi i...' • .ise bazar.au • • t ana• an. wi • an. .•. . azards an. ta.l' h . a..r.. 'a l veIs • .r.t i.n . e i tin an. t to re r- i.ent from each of these hazards. Chapter 6.0 of the General Plan provides for implementation and monitoring of the -n • drlat_ -n . ' ..li i _ "it. tad- •. -1. . •- t standards. This section establishes performance standards for public Services and facilities, and is intended to ensure certainty in the review of discretion . ev II - ment projects It does not impose any unreasonable requirements for fu re residential development, but does protect the public-health safety. and welfare. . • Building Codes and Enforcement The City has adopted the Uniform Building Code. Uniform Mechanical Code; ..- National EIectric Code. Uniform Plumbing Code, and Uniform Housing Code as minimum construction standards. The City's Building Division enforces these • codes. The State Department of Housing and Community Development enforces • the mobile home requirements in requirements in accordance with Title 25 of the California Administrative Act. In addition to the uniform codes. the City has adopted a number of amendments. The more significant amendments involve provisions that improve the structubal inte-rity and fire warnin• and fire su..cession systems of a buildin•.. While the inclusion of these•r•visions may m. -'nally increase construction costs they nlav - also result in Iower insurance premiums and Iess frequent required maintenance. •- . __ Non-Governmental Constraints This section analyzes the non governmental constraints to the production of afford- able housing. These constraints do not result from governmental policy and regu- lation, but from the forces of the housing market and the environment Wirl4in- which Carpinteria is located_ The City has a limited ability to influence these fac- tors. Market oriented constraints consist of three major factors: land costs, construction costs, and financing. Land costs are affected by a number of factors that are prim - Hy regional in scale, including the attractiveness and desirability of an area or residential use, its proximity to employment centers with high paying jobs, and +the level of high demand relative to the supply of housing and available developm4nt parces. Construction and financing costs are also determined at the regional, State,and national levels by a variety of private and public actions not controlled by the City. r L7=502 iaroj_L°vlf:nGtia7D12-i7Jr.rcv ARGWDLt Gr1EP.ALPL•AA A-35 September 3. )996 6iiii PLANNING DIVISION FEE SCHEDULE Item Ftrc Item Fee General Plan Amendment S 2.U1)() Subdivisions . Text Amendment S 1.300 Tentative Tract Map S 1,463+S1(9/lot . Zone Chance S 2.000 Appeal to the City Council • S 500 •.•Extension Request S 1(10 • Zoning Variance or Conditional Use Permits Final Tract Map S 250 fee is based on the size of the project` Tentative Parcel Map S 965 less than 5.000 square feet - S 700 . . .-._ -- from 5,000 to less Mari 10.000 -• ' - S. 825 -- Parcel Map Waiver - . S - 700. ._ .. - ". from 10,000 to less than 15,000 . S 925 Appeal to the City Council . S 500 from 15.000 to less than 25.000 S 1.050 • Extension Request • S 100 . . from 25,000 to less than 35.000 S 1,150 .. . from 35,000 to less than 45.000 S 1,275 For residential subdivisions of 4 or less lots or from 45,000 to less than 55,000 S 1,400 units, and, for all commercial and industrial from 55.00D to less than 65.000 S 1.50D subdivisions. . from 65,000 to less than 75.000 S 1.600 - - -• .• . --. from 75,000 to less than 85,000 . S 1,725 85.000 square feet and lamer S 1.825 Oak Tree Permits For propetties with multiple uses,the fee is based For removal of diseased/hazardous trees NO 1- . on the cumulative.are of the use and its required • patlang. Parting area is computed at 350 square For reeroval ofhealthy trees S 350 . feet per required spas..... Foreneroaehment of healthy trees S 210 tension request S 100 - Revision to an approved application - S 700 -.Appeal to the Planning Commisson S 500 . Appeal to the City=Council ' S 500 Appeal to the Sin•Council • ` S 500 -_ . •• Modifications_ •'T. ...... - Architectural Desitin Review 714-220-0000-2278- --`_. s Administra five Modification S 150 Ah_-:ations/additions to elisting bldrs S 150 . New Buildincs_- _. . _ 5 200 - Apealto the Mod_Committee _ S 500 . Suns — S 45 .—_: __ -.-_ Appeal to the P)mnnin•Commisson S 500 Appel to the Planning Commisson S 230 Appeal to the Cav•Councl S 500 Appeal to the PC in conjunction•with S 115 - -- another appeal for same project - -- - - Modification Commit=Hering 5 500 Appeal to the City Council S 156 - --- .- - -- . . . . _ Appeal to the CC in conjunction R-ith S 78 PC hearing or appeal S 500 another appal for same project _ Appeal to the Cut•Connell S 500 - -- Temporary Banner S 63 aazflon Request S 100 Documents - R-2&R-3 Modift ion-PC Bearing S 1.1(10 Zoning&200 Sale Plz.Maps 52.75 per sheet Ga—al Plan Mans S 2 Appeal to the Cin•Council S 500 , Goal Plan Doasment S 15 Etizmtsion Reaus S 100 Copies if Inc AMC per pane(preprinted) S .10 Copis if the AMC per pane(131-r-ouest) S 25 BOA ARB Appeals • Miscellaneous fees 714-220-0000-2272 Appal to the Piannine Commission S 310 • Appal to the Cir.-Council S 210 Alquts:Priolo Special Studies Zone Geoloic Stud∎ Deposit S 500 Home Occupations Crw=terr:''r-ts=.:.tion t 75 Horn:O.`upation Pcrrnit S 25 HO permit vJn_arin_ S 50 • , �� PROCESSING TIME FOR APPLICATIONS CU1'. ZONE CHANGE GENERAL PLAN WEEK VARIANCE •PARCEL MAP TRACT MAP TEXT AMEND. CHANGE 0 File Application File Application, File Application File Application File Application 1 . PubIic Hearing Public Hearing Public Hearing Public Hearing Public Hearing thru . Notice to Paper Notice to Paper Notice to Paper Notice to Paper Notice to Paper 4 and mailing Iist and mailing list and mailing list and mailing Iist and mailing list 21 days prior 21 days prior 21 days prior 21 days prior 21 days pr or • to hearing to hearing to hearing to hearing to hearinh _ 5 Planning Planning Planning Planning Planning Commission Commission Commission Commission Commission Hearing _ Hearing Hearing - Hearing Hearing 10 day appeal 10 day appeal + period period _ . 6 City Council hearing scheduled 7 PC adopt Application Application P.0 Adopt Resolution Effective Effective - may Resolution 5 worldng day proceed with appeal period final map _ 8 Applicant may City Council City Council proceed with Hearing hearing oject scheduled 91 1 in - - 1st reading of City Coun 1 Ordinance Hearing i II l I I . 12 „Adoption of Adoption of Ordinance- Resolution • Effective 31 days after adoption Tr%ABOVE 5Cr-i—DULE REFLECTS THE MLNThdDM PRO F SLN?G TLME FOR 1=ACi ATPLICATIDt AND DOES NOT TAKE INTO CONSIDERATION CON i INUATD ONS,TIME DELAYS,APPEALS,ETC. 4/91 • h (7 EXHIBIT C Environmental Documents l. .r File No.: GP 09-001 lokli CITY OF ARCADIA tio 240 WEST HUNTINGTON DRIVE 'h\ %• ARCADIA,CA 91007 RPOAwT�9- CALIFORNIA ENVIRONMENTAL QUALITY ACT NEGATIVE DECLARATION A. Title and Description of Project: General Plan amendment to the Community Development Section and Appendix A •f the City's General Plan to incorporate statutory requirements into the City's Housing Elem'nt B. Location of Project: City-wide C. Name of Applicant or Sponsor: - • • City of Arcadia—Development Services Department 240 West Huntington Drive Arcadia, Ca 91007 D. Finding: This project will have no significant effect upon the environment within the meaning tof the California Environmental Quality Act of 1970 for the reasons set forth in the attached Initial Study. E. Mitigation measures,if any,included in the project to avoid potentially significant effects: No impact " Date Prepared: July 2, 1998 By: / i • Date Posted: July 2, 1998 Donna Butler, Community Development Administrai.r • 1z„irj* File No.: GP98-001 it CITY OF ARCADIA 240 WEST HUNTINGTON DRIVE ~c�kPOAATS�'+eo ARCADIA,CA 91007 • CALIFORNIA ENVIRONMENTAL QUALITY ACT ENVIRONMENTAL CHECKLIST FORM 1. Project Title: .. • - General Plan Amendment 98-001. 2. Project.Address: NA 3. Project Sponsor's Name,Address & Telephone Number: City of Arcadia 240 West Huntington Drive Arcadia, Ca 91007 (626) 574-5442 4. Lead Agency Name&Address: City ofArcadia—Development Services Department. Community Development Division--Planning Services 240 W Huntington Drive Post Office Box 60021 Arcadia, CA-. 91066-6021 • 5. Lead Agency Contact Person &.Telephone Number: Donna Butler, Community Development Administrator (626) 574-5442 • • 6. General Plan Designation: N/A 7. Zoning Classification: N/A 8. Description of Project: (Describe the whole action involved, including but not limited to later phases of the project and any secondary, support,or off-site features necessary for its implementation. Attach additional sheets if necessary.) Proposal to amend the Community Development Section and Appendix A of the City's General Plan to incorporate statutory requirements into the City's Housing Element -1- CEQA Checklist 7/95 , 1 1 File No.: GP98-001 9. Other public agencies whose approval is required: None . 10. ENVIRONMENTAL FACTORS POTENTIALLY AFFECTED: . The environmental factors checked below would be potentially affected by this pr ject, • involving at least one impact that is a"Potentially Significant Impact" as indicated by the checklist on the following pages. [ ] Land Use&Planning [ ] Hazards • [ ] Population-&Housing [ ] Noise [ ] Geological Problems [ ] Public Services • [ ] Water [ ] Utilities and Service Systems [ ] Air Quality [ ] Aesthetics [ ] Transportation/Circulation [ ] Cultural Resources [ ] Biological Resources [ ] Resources [ ] Energy and Mineral Resources [ ] Mandatory Finding of Significance DETERMINATION (To be completed by the Lead Agency) On the basis of this initial evaluation: • [X] I find that the proposed project COULD NOT have a significant effect o the environment, and a NEGATIVE DECLARATION will be prepared. [ ] I find that although the proposed project could have a significant effect on the environment, there-will not be a significant effect: in this case because the mitigation measures described on an attached sheet have been added to the project. A NEGATIVE DECLARATION will be prepared. [ ] I find that the proposed project MAY have a significant effect on the environment, and an ENVIRONMENTAL IMPACT-REPORT-is required. [ ] I find that the proposed project MAY have a significant effect on the enviro ent, • but that at least one effect has been adequately analyzed in an earlier doc ent pursuant to applicable legal standards and has been addressed by mitig lion . measures based on that earlier analysis as described on attached sheets, and i any remaining effect is a"Potentially Significant Impact" or "Potentially Significant Unless Mitigated," an ENVIRONMENTAL IMPACT REPORT is required. but it only needs to analyze the effects that have not yet been addressed. • -2- CEQA Checklist 7/95 File No.: GP98-00l [ ] I find that although the proposed project could have a significant effect on the environment, there WILL NOT be a significant effect in this case because all potentially significant effects have been analyzed adequately in an earlier Environmental Impact Report pursuant to applicable standards and have been avoided or mitigated pursuant to that earlier EIR, including revisions or mitigation measures that are imposed upon the proposed project. By: Donna Butler, Community Development Administrator For: The City of Arcadia--Development Services Department Date: July 2, 1998 EVALUATION OF ENVIRONMENTAL IMPACTS: 1. A brief explanation is required for all answers except"No Impact" answers that are adequately supported by the information sources a lead agency cites in the parentheses following each question. A"No Impact"answer is adequately supported if the referenced information sources show that the impact simply does not apply to projects such as the one involved(e.g.,the project is not within a fault rupture zone). A`No Impact" answer should be explained where it is based on project-specific factors as well as general standards (e.g.,the project will not expose sensitive receptors to pollutants,based on a project-specific screening analysis). 2. All answers must take account of the whole action involved,including off-site as well as on-site,cumulative as well as project-level,indirect as well as direct,and construction related as well as operational impacts. 3. "Potentially Significant Impact" is appropriate if there is substantial evidence that an effect is significant. If there are one or more,-"Potentially Significant Impact" entries when the-determination is made, an Environmental Impact Report is required. 4. "Potentially Significant Unless Mitigation Incorporated" applies where the incorporation of mitigation measures has reduced an effect from "Potentially Significant Impact" to a "Less Than Significant Impact." The lead agency must describe the mitigation measures,and briefly explain how they reduce the effect to a less than significant level(mitigation measures from Section 17"Earlier Analyses"may be cross-referenced). 5. Earlier analyses may be used where, pursuant to the tiering, program Environmental Impact Report, or other CEQA process, an effect has been adequately analyzed in an earlier EIR or Negative Declaration {Section 15063(c)(3)(D)}. Earlier analyses are discussed in Section 17 at the end of the checklist. 6. Lead agencies are encouraged to incorporate into the checklist,references to information sources for potential impacts (e.g., general plans, zoning ordinances). Reference to a previously prepared or outside document should,where appropriate,include a reference to the page or pages where the statement is substantiated. -3- CEQA Checklist 7/95 • i J �,' File No.: TPM 98-007 Potentially Significant Potentially Unless Less Than Would the proposal result in potential impacts involving: Significant Mitigation Significan' No Impact Incorporated Impact Impact 1. LAND USE &PLANNING—Would the proposal: a) Conflict with general plan designations or zoning? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the • general plan into compliance with State law. • b) Conflict with applicable environmental plans or policies adopted by agencies with jurisdiction over the project? - [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. c) Be compatible with existing land uses in the vicinity? [ ] [ ] [ ] [X The proposed GP amendment will not affect any existing land • uses. d) Affect agricultural resources or operations(e.g.,impacts to soils or farmlands,or impacts from incompatible land uses)? [ ] [ ] [ ] [X] There are no agricultural resources or operations in the City. • e) Disrupt or divide the physical arrangement of an established . community(including a low-income or minority community)? [ ] [ ] [ ] [XJ The proposed GP changes to the housing element will bring the general plan into compliance with State law and has not afect on • the physical arrangement of the community.. 2. POPULATION&HOUSING—Would the proposal: • a) Cumulatively exceed official regional or local population projections? [ ] [ ] I ] [X] The GP amendment does not anticipate any sign f ciant increases in population ' . • b) Induce substantial growth in an area either directly"or indirectly • (e.g., through projects in an undeveloped area or extension of major infrastructure)? [ ] [ ] [ j [X] The GP amendment does not anticipate any sign fciant increases • in population c) Displace existing housing,especially affordable housing? [ ] [ ] [ ] IX] The GP amendment does not propose displacement of any housing.. • 3. GEOLOGIC PROBLEMS—Would the proposal result in or expose people to potential impacts involving: a) Fault rupture? I ] I ] I ] [XJ The proposed GP changes to the housing element will bring the • general plan into compliance with State law. This is a policy document only. b) Seismic ground shaking? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. c) Seismic ground failure,including liquefaction? [ ] [ ] [ ] [X] • -5- CEQA Checklist 7/95 • • File No.: TPM 98-007 Potentially Significant Potentially Unless Less Than Would the proposal result in potential impacts involving: Significant Mitigation Significant No Impact Incorporated Impact Impact The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. d) Landslides or mudflows? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. e) Erosion, changes in topography or unstable soil conditions from excavation,grading,or fill? [ ] [ ) ' [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. - f) Subsidence of the land? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. g) Expansive soils? •[ ] [ ] [ ] [X7 The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. • h) Unique geologic or physical features? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. 4. WATER—Would the proposal result in a) Changes in absorption rates, drainage patterns, or the rate and amount of surface runoff? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. b) Exposure of people or property to water related hazards such as flooding? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. c) Discharge into surface waters or other alteration of surface water quality(e.g.,temperature,dissolved oxygen,or turbidity)? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. d) Changes in the amount of surface water in any water body? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. e) Changes in currents,or the course or direction of water movements? [ ] [ ] [ ] [X] -6- CEQA Checklist 7/95 File No.: TPM 98-007 Potentially Significant Potentially Unless Less Than Would the proposal result in potential impacts involving: Significant Mitigation Significant No Impact Incorporated Impact Impact • The proposed GP changes to the housing element will bring the • general plan into compliance with State law. This is a policy document only. • 2. f) Change in the quantity of ground waters, either through direct additions or withdrawals, or through interception of any aquifer by cuts or excavations or through substantial loss of ground water recharge capability? [ ] [ ] [ ] [A] The proposed GP changes to the housing element will bring the . • general plan into compliance with State law. This is a policy document only • g) Altered direction or rate of flow of ground water? [ ] [ ] [ ] [Al The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. h) Impacts to ground water quality? [ ] [ ] [ ] [Al The proposed GP changes to the housing element will bring the • general plan into compliance with State law. This is a policy document only. i) Substantial reduction in the amount of ground water otherwise available for public water supplies? [ ] [ ] [ ] [Al The proposed GP changes to the housing element.will bring the general plan into compliance with State law. This is a policy • document only. • 5. AIR QUALITY—Would the proposal; . a) Violate any air quality standard or contribute to an existing or • projected air quality violation? [ ] . •. I 1 .. . , [:1 IX1 The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy • document only b) Expose sensitive receptors to pollutants? - [ ] [ ] [ ] [Al The proposed GP changes to the housing element will bring the - . general plan into compliance with State law. This is a policy document only. - - 't c) Alter air movement,moisture,or temp.or cause any change in climate? [ ] [ ] [ ] [Al The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. d) Create objectionable odors? [ ] [ ] [ ] [Al • The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. 6. TRANSPORTATION& CIRCULATION— • Would the proposal result in: a) Increased vehicle trips or traffic congestion? [ ] [ ] [ ] [X] -7- CEQA Checklist 7/95 File No.: TPM 98-007 Potentially Significant Potentially Unless Less Than Would the proposal result in potential impacts involving: Significant Mitigation Significant No Impact Incorporated Impact Impact The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. b) Hazards to safety from design features (e.g., sharp curves or dangerous intersections)or incompatible uses(e.g.,farm equipment)? [ ] .[ ] [ ] [XJ The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. c) Inadequate emergency access or access to nearby uses? [ ] [ ] [ ] [X] The proposed GP changes to the housing_element will bring the general plan into compliance with State law. This is a policy document only. . d) Insufficient parking capacity on-site or off-site? [ ] [ ] [ ] [XJ The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. e) Hazards or barriers for pedestrians or bicyclists? [ ] [ 3 [ ] [XJ The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. f) Conflicts with adopted policies supporting alternative transportation (e.g.,bus turnouts,bicycle racks)? [ ] [ ] ' [ ] [X] The proposed GP changes to the housing element will bring the • general plan into compliance with State law. This is a policy ' document only. g) Rail,waterborne or air traffic impacts? [ ] [ ] • [ ] [)J The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. - 7. BIOLOGICAL RESOURCES—Would the proposal result in impacts to: . a) Endangered,threatened or rare species or their habitats (including but not Iimited to plants,fish,insects,animals and birds)? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. b) Locally designated species(e.g.,heritage trees)? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. c) Locally designated natural communities (e.g., oak forest, coastal habitat,etc.)? [ ] [ ] • [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. d) Wetland habitat(e.g.,marsh,riparian and vernal pool)? [ ] [ ] [ ] [X] -8- CEQA Checklist 7/95 • ■ l L�1 File No.: TPM 98-007 Potentially Significant Potentially Unless Less Than Would the proposal result in potential impacts involving: Significant Mitigation Significant No Impact Incorporated Impact Impact The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy - document only. e) Wildlife dispersal or migration corridors? [ ] [ ] . [ ] [Al The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. 8. ENERGY&MINERAL RESOURCES—Would the proposal: a) Conflict with adopted energy conservation plans? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. b) Use non-renewable resources in a wasteful and inefficient [ ] [ ]- [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. c) Result in the loss of availability of a known mineral resource that would be of future value to the region and the residents of the State? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy , document only. 9. HAZARDS—Would the proposal involve: a) A risk of accidental explosion or release of hazardous substances (including, but not limited to oil, pesticides, chemicals or radiation)? [ -] [ ]. .. . [ ] [A'] The proposed GP changes to the housing element will bring the • general plan into compliance with State law. This is a policy •- document only. b) Possible interference with an emergency response plan or • emergency evacuation plan? [ ] [ } [ ] [Al The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy .• document only. c) The creation of any health hazard or potential health hazard? [ ] [ ] [ ] [X] • The proposed GP changes to the housing element will bring the . general plan into compliance with State law. This is a policy document only. d) Exposure of people to existing sources of potential health hazards? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State•law. This is a policy document only. • e) Increased fire hazard in areas with flammable brush,grass or trees? [ ] [ ] [ ] [X] • -9- CEQA Checklist 7/95 File No.: TPM 98-007 Potentially Significant Potentially Unless Less Than Would the proposal result in potential impacts involving: Significant Mitigation Significant No Impact Incorporated Impact Impact The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy • document only. 10. NOISE—Would the proposal result in: a) Increases in existing noise levels? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. b) Exposure of people to severe noise levels? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. 11. PUBLIC SERVICES — Would the proposal have an effect upon, or result in a need for new or altered government services in any of the following areas: a) Fire protection? [ ] I ] [ ] [X] The proposed GP changes to the housing element will bring the = general plan into compliance with State law. This is a policy _ document only. b) Police protection? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law This is a policy document only. - - c) Schools? . :_ [ ] [ ]: [ ] [X] The proposed GP changes to the housing element will bring the { general plan into compliance with State law. This is a policy V document only. . - d) Maintenance of public facilities,including roads? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the - general plan into compliance with State law. This is a policy - - document only. e) Other governmental services? [ ] [ ] I ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. 12. UTILITIES & SERVICE SYSTEMS—Would the proposal result in a need for new systems or supplies, or substantial alterations to the following utilities: a) Power or natural gas? I ] [ ] [ ] [Al The proposal will not have any impacts b) Communications systems? I ] [ ] I ] [Al The proposal will not have any impacts c) Local or regional water treatment or distribution facilities? [ ] [ ] [ ] [X] The proposal will not have any impacts -10- CEQA Checklist 7/95 '+`—% File No.: TPM 98-007 Potentially Significant .• Potentially Unless Less Than Would the proposal result in potential impacts involving: Significant Mitigation Significant No Impact .Incorporated Impact Impact d) Sewer or septic tanks? [ ] [ ] [ ] [X] • The proposal will not have any impacts - e) Storm water drainage? [ ] [ ] [ l [X] • The proposal will not have any impacts • f) Solid waste disposal? [ ] [ ] [ ] [X] • The proposal will not have any impacts ..- g) Local or regional water supplies? [ ] [ ] [ ] [A'] The proposal will not have any impacts - • 13. AESTHETICS—Would the proposal: - , a) Affect a scenic vista or scenic highway? [ l [ ] [ ] [X] The proposal will not have any impacts b) Have a demonstrable negative aesthetics effect? [ ] [ ] : [ ] [X] The proposal will not have any impacts • . c) Create Iight or glare? [ ] [ ] [ ] [X] The proposal will not have any impacts 14. CULTURAL RESOURCES—Would the proposal: •- a) Disturb paleontological resources? [ ] [ ] [ ] [A'] The proposal will not have any impacts b) Disturb archaeological resources? [ l [ ] ... [. ] [A7 The proposal will not have any impacts c) Affect historical resources? [ ] [ ] " `' [ ] [X] •The proposal will not have any impacts d) Have the potential to cause a physical change which would affect unique ethnic cultural values? [ ] [ ] - -[ ] [A'] • The proposal will not have any impacts e) Restrict existing religious or sacred uses within the potential impact area? [ ] [ ] [ 1 [A'1 The proposal will not have any impacts • 15. RECREATION—Would the proposal: a) Increase the demand for neighborhood or regional parks or other • recreational facilities? [ ] [ ] [ ] [A'] The proposal will not have any impacts b) Affect existing recreational opportunities? [ ] [ ] [ ] [X] The proposal will not have any impacts 16. MANDATORY FINDINGS OF SIGNIFICANCE a) Does the project have the potential to degrade the quality of the environment, substantially reduce the habitat of a fish or wildlife • species, cause a fish or wildlife population to drop below self- sustaining levels, threaten to eliminate a plant or animal -11- CEQA Checkli 7/95 File No.: TPM 98-007 Potentially Significant Potentially Unless Less Than Would the proposal result in potential impacts involving: Significant Mitigation Significant No Impact Incorporated Impact Impact community, reduce the number or restrict the range of a rare or endangered plant or animal or eliminate important examples of the major periods of California history or prehistory? [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. - b) Does the project have the potential to achieve short-term, to the disadvantage of long-term,environmental goals? [ ] [ ] ., [ ] [X] The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. c) Does the project have impacts that are individually limited, but cumulatively considerable? ("Cumulatively considerable" means that the incremental effects of a project are considerable when viewed in connection with the effects of past projects,the effects of other current projects,and the effects of probable future project.) [ ] [ ] [ ] [X] The proposed GP changes to the housing element will bring the • general plan into compliance with State law. This is a policy document only. d) Does the project have environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly? [ ] [ ] [ ] [X] • The proposed GP changes to the housing element will bring the general plan into compliance with State law. This is a policy document only. - -:: 17. EARLIER ANALYSES • zr General Plan EIR certified in 1996 • • -12- CEQA Checklist 7/95 .r •' �,, � � File No, GP98-001 CITY OF ARCADIA �� 240 WEST HUNTINGTON DRIVE „:/° ARCADIA, CA 91007 ENVIRONMENTAL INFORMATION FORM General Information - 1. Applicant's Name: City of Arcadia Address: 240 West Huntington Drive, Arcadia, CA 91007. 2. Property Address (Location): N/A 3: Name, address and telephone number of person to be contacted concerning this project: Donna L. Butler ` • 240 West Huntington Drive Arcadia, CA 91007 (818) 574-5442 4. List and describe any other related pemiits and other public approvals required for this project, including those required by city, regional, state and federal agencies: Approval from Department of Housing and Community Development 5. Zone Classification: N/A 6. General Plan Designation: N/A Project Description 7. Proposed use of site (project description):: _ .Proposal Proposal:to amend the Community Development Section and Appendix A of. the Ci 's. = General Plan to incorporate statutory requirements into the City s_Housing Element: : _ 8. Site size: N/A . • 9. :Square footage per building: N/A • - 10. Number of floors of construction: N/A • 11. Amount of off-street parking provided: N/A 12. Proposed scheduling of project: N/A 13. Anticipated incremental development: N/A • 14. If residential, include the number of units, schedule of unit sizes, range of sal- prices or rents, and type of household sizes expected: N/A r 15. If commercial, indicate the type, i.e. neighborhood, city or regionally oriented, square footage of sales area, and loading facilities, hours of operation: N/A 16. If industrial, indicate type, estimated employment per shift, and loading facilities: N/A 17. If institutional, indicate the major function, estimated employment per shift, estimated occupancy, loading facilities, and community benefits to be derived from the project: N/A 18. If the project involves a variance, conditional use permit or zoning application,state this and indicate clearly why the application is required: N/A Are.the following items applicable to the project or its effects?. Discuss below all_items checked yes (attach additional sheets as necessary). YES NO 19. Change in existing features of any hills, or substantial alteration of ground ., _,.. ❑ ❑ contours. 20. Change in scenic views or vistas from existing residential areas or public ❑ ❑ lands or roads. 21. Change in pattern, scale or character of general area of project. ❑ ❑ f _. - 22. . Significant amounts of solid waste or litter. ❑ :_ : ❑ 23. : : Change in dust, ash, smoke, fumes or odors in-vicinity. ❑ ❑ ; 24. Change in ground water quality or quantity, or alteration of existing ❑ ❑ • drainage patterns. 25. Substantial change in existing noise or vibration levels in the vicinity. • ❑ ❑ 26. Is site on filled land or on any slopes of 10 percent or more. • 27. Use or disposal of potentially hazardous materials, such as toxic substances, -❑ ❑ flammable or explosives. 28. Substantial change in demand for municipal services (police, fire, water, ❑ ❑ sewage, etc.). 29. Substantial increase in fossil fuel consumption (electricity, oil, natural gas, etc. ❑ ❑ 30. Relationship to a larger project or series of projects. ❑ ❑ E.I.R. 3/95 -2- Environmental Setting 31. Describe (on a separate sheet) the project site as it exists before the project, including information on topography, soil stability, plants and animals, any cultural, historical or scenic aspects, any existing structures on the site, and the use of the structures. Attach photographs of the site. Snapshots or Polaroid photos will be accepted. • N/A 32. Describe (on a separate sheet) the surrounding properties, including information on plants, animals, . any cultural, historical or scenic aspects. Indicate the type of land uses (residential, commercial, etc.), intensity of land use (one-family, apartment houses, shops, department stores, etc.), and scale of development (height, frontage, set-backs, rear yards, etc.). Attach photographs of the vicinity. Snapshots or Polaroid photos will be acc pted. N/A r Certification I hereby certify that the statements furnished above and in the attached exhibits presen the data and information required for this initial evaluation to the best of my ability, and that the facts, statements, and information presented are true and correct-to the best of my knowled. - -nd belief. / —1111.11P July 2, 1998 �isi�� Date gnature • E.I.R. _3/95 -3- . A2/ri irt//9 5 ✓ 7. , ‘Itar STAFF REPORT RtoRAig� ADMINISTRATIVE SERVICES DEPARTMENT September 1, 1998 TO: City Council, City of Arcadia FROM: James S. Dale, Administrative Services Director 52p— SUBJECT: Report and Recommendation to Accept Payments on Loan from the Arcadia Redevelopment Agency, Re-loan Same Amount to the Agency and Extend Terms of Outstanding Redevelopment Agency Debt to the City for Fiscal Year 1998-1999 SUMMARY The Arcadia Redevelopment Agency Tax Increment Fund exists solely for the re- payment of interest and principal on long term debt. The source of funds for these payments is tax increment revenue and each year, the agency repays the City any loans outstanding between the City and the Agency to the extent that funds are available in the tax increment fund at June 30. The annual repayment of existing debt between the Agency and the City is recorded in order to utilize tax increment funds for their intended use and to-formally recognize and document the loans between the City and the Agency annually. DISCUSSION The annual repayment and reborrowing by the Agency is a routine administrative procedure done in order to meet certain legal requirements as more further described in the attached memo from Steve Deitsch, Agency Special Council. Basically the Agency, . by law, must be "in debt" in order to receive tax increment from the County. This annual procedure of repaying and reborrowing from the city,-(followed by many redevelopment agencies in the state) reestablishes this debt. The Agency's financial statements are audited annually by Lance Soil & Lunghard and they have determined that the financial statements present fairly, the financial position of the Agency. Also the auditors have certified that the Agency has complied with all the laws, regulations and administrative requirements of the State of California. The tax increment fund at June 30, 1998 will have an estimated cash balance of $1,237,921. It is recommended that the Agency Board take formal action to remit these monies to the City in partial payment of existing loans and for the City to re-loan these funds to the Arcadia Redevelopment Agency Project Fund for the Agency to use to further pay expenses and acquire property according to the directives of the Agency Y� - LASER IMAGED Ape Adee-/ 6e- 11 - Board. In addition, the Agency and the City should rollover or extend the repayment of the balance of all remaining loans to June 30, 1999. Following is a summary of the loans outstanding at June 30, 1998, and the estimated cash balance available for loan repayment: Outstanding Loans from City to Agency $6,543,913 at 6-30-98 Less: Estimated Cash Balance in Tax 1,237,921 Increment Fund 6-30-98 Outstanding Balance at 6-30-98 $5,305,992 FISCAL IMPACT The interest rate on loans to the Agency are based on rates published and received by the City on funds invested in the Local Agency Investment Fund (LAIF). There is no fiscal impact on the City since these loans are invested at competitive rates with the agency and yield a fair rate of return to the City. As stated above, this is a routine administrative procedure to establish and document existing debt. RECOMMENDATION It is recommended that the City accept payment of $1,237,921 on loans outstanding with the Arcadia Redevelopment Agency on June 30, 1998; and that the City re-loan the $1,237,921 to the Agency Project Fund. In addition, that the City extend the time frame for the re-payment on the remaining outstanding debt of $5,305,992 to be due and payable on June 30, 1999. APPROVED: William R. Kelly City Manager JSD:mlp 6 LAW orrlcca of BEST BEST & KRIEGER LLP • August 26, 1998 MENDBEttaiai TO: DON PENMAN DEVELOPMENT SERVICES DIRECTOR ARCADIA REDEVELOPMENT AGENCY FROM: BEST BEST&KRIEGER LLP AGENCY SPECIAL COUNSEL RE: INTERAGENCY BORROWING • Redevelopment agencies are governed by the provisions of the California Community Redevelopment Law,Health and Safety Code Sections 33000,et fersi. Specifically, Section 33601 provides that a redevelopment agency may borrow money or accept financial or other assistance from any other public agency (including its home city) and may comply with any conditions of such assistance, such as repayment terms. In our experience representing numerous redevelopment agencies,the yearly borrowing of funds is a common practice and, with respect to the need to pay current year administrative and overhead costs, is almost essential for the reasons set forth in the following paragraphs. Redevelopment agencies receive funding primarily from tax increment generated from - its redevelopment project arras. I-Iowever, an agency does not receive tax increment simply because it exists or simply because it has formed a project area. Rather, Section 33670(b)provides that , agencies may receive an allocation of tax increment to pay the principal of and interest on loans, monies advanced to,"or other forms of indebtedness incurred by the aster ay to finance redeveloper projects. In snort, an agency may not receive tic in=ent payments unless and pmil it creates debt. Se ion 33675 requires county auditor controllers to allocate and transmit to agencies an amount of tax increment equal to the agency's debt load. The loans between the Agency and the City create"debt," entitling the Agency to receive tax increment to pay that debt. Since tax increment is paid in arrears, the Agency must 817.13113 RN906S • LAW OFFICts or . BEST BEST & KRIEGER LLP borrow from the City to pay its current year operating expenses. This debt to the City is the basis for the auditor controller's distribution of tax increment to the Agency in the following year, which tax increment is then used to repay the prior year loan. As mentioned above, it is our experience that this is a common, almost necessary, practice for many California redevelopment agencies. We would be happy to answer any further questions which you or the City Council may have. STEPHEN P. DEITSCH KEVIN K.RANDOLPH VIPL/ aca13soes -2- a c. yo -yo AR .I "A., /om e*POMT STAFF REPORT September 1, 1998 DEVELOPMENT SERVICES DEPARTMENT TO: Chairperson and Agency Board FROM: Don P nman, Deputy Executive Director By: j'Peter P. Kinnahan, Economic Development Administrator Prepared by: Dale R. Connors, Redevelopment Project Manager SUBJECT: Report and recommendation to approve design review for the property at.38 E. Huntington Drive (Arcade Building) SUMMARY The Applicant proposes to remove the rear 37 feet of the Arcade Building at 38 E. Huntington Drive (Location Map, Attachment No. 1) and convert this space into parking (the existing rear lot on Alta Street will be sold and developed separately for residential). The open breezeway will be enclosed. The rear of the building will be converted to office uses while the majority of the storefront space on Huntington will be constructed for retail uses. Both the front and rear facades will be extensively remodeled (See Plans, Attachment No. 2). Staff recommends approval of this Design Review. BACKGROUND Work Proposed: Interior and exterior remodel of 38 E. Huntington Drive (Att. No.2). The Applicant has proposed to make substantial modifications to the existing structure. The proposal divides the structure into 1,383 square feet of retail space on Huntington Drive and 3,241 square feet of office space to the rear. The retail space equals 30% of the building total. Additionally, the existing building facades (north and south) will be rehabilitated with substantial improvements. The exterior improvements are the focus of this design review and will be discussed in detail below. Applicant: WF Construction, Inc. Location: 38 E. Huntington Drive (Location Map, Attachment No. 1) (Arcadia Building) LASER IMAGED • _ .10- 1 . A ! • . „ Design Review Page Two 9/01/98 Existing Land Use: Commercial (Retail and Office uses) Existing Zoning: CBD (Central Business District) General Plan Designation: Commercial Redevelopment Plan Designation: CG (Commercial General) Surrounding Land Uses: North: Commercial - Former Steerburger and Office Uses South: R-3 Residential and Parking East: Commercial - R.C. Tailor Shop and Le's Natural Nails West: Commercial - Arcadia Fast Print Site Area: 7,300 Sq. Ft. Frontage: North: 50 feet on Huntington Drive South: 50 feet facing alley and residential Parking Provided: After Construction/Rehab. Existing — Alta St. Lot 6 Compact provided 28 spaces (Not to Code) 1 Disabled provided * Discussion below 7 Spaces provided (Total) Parking Required: If Not Shared If Shared 7 spaces (retail) 4 spaces (retail) 13 spaces (office - 10 spaces (office) 20 total spaces required 14 total spaces required Historically, the Arcade Building has been tied through common ownership to the paved parking lot immediately to the south (Alta Street Property) across the alley. There are approximately 28 spaces (not to Code) in this parking lot. These spaces have been used by tenants and customers of the building. Staff has researched City and Agency files and has determined that the Arcade Building and the lot to the south are not joined by covenant. They can be sold and developed independently. Design Review Page Three 9/01/98 Staff has been advised that the Applicant has a contract to buy only the Arcade Building property on Huntington. He intends to develop it independently from the lot to the south. The Applicant believes that the Alta Street Property will be sold separately and developed as allowed under its R-3 Zoning. Independent development of these two properties, as proposed, will result in a net loss of 21 downtown private parking spaces. The Applicant has applied to the Planning Commission for two parking modifications from the CBD Code requirements. The first modification is for 6 compact spaces in lieu of 1 allowed by Code. The second concerns the total number of required spaces. The amount of parking deficiency depends upon whether the Applicant agrees to share his parking with other CBD businesses. The CBD Regulations provide for reduced parking requirements in cases where property owners agree to share their parking with others. If parking is shared, only 14 spaces (7 space deficiency) are required for this project, while 20 spaces (13 space deficiency) are needed if the parking lot is used exclusively for the Arcade Building. The Applicant has verbally agreed to share parking with other owners if the arrangement is reciprocal. A written agreement to this effect will be negotiated and signed by the Applicant if the Planning Commission grants the lower modification. Historically speaking, other owners had been unwilling to share in the parking. PURPOSE OF DESIGN REVIEW The purpose of the Agency's review is as follows: 1. To give the Agency the opportunity to determine if new private projects are in conflict with any Agency projects which are being considered or developed in the same area. 2. To provide the opportunity to incorporate the private project with an Agency project and/or to eliminate or to mitigate any conflicts at the earliest stage of the design process. 3. To afford the Agency an opportunity to review the preliminary architectural plans of private projects to insure that these projects are not so out of character with the area as to be a hindrance to future development. The Agency's actions do not supersede Building or Zoning Regulations. Such regulations must be complied with unless modified in accordance with the procedures Design Review Page Four 9/01/98 set forth in the Arcadia Municipal Code and need not be considered by the Agency as part of this review. ANALYSIS A. Design Features The Applicant has provided a Color and Materials Board, as well as colored building elevations of the front and rear of the building. They are available for review in the Economic Development Office and will be on display at the Agency meeting of September 1. The Applicant proposes to make substantial changes to the appearance of the structure. The current building is approximately 4,600 gross leasable square feet in size and features two recessed storefronts on Huntington separated by a breezeway, which runs the length of the property. On either side along the breezeway are located small commercial rental units. The existing façade has used brick columns and wainscoting at ground level under a structural overhang, and stucco sign band along the top of the building. The proposed Huntington Drive elevation represents a substantial change from the current facade configuration. Most noteworthy is removal of the breezeway and construction of three entries on Huntington Drive. The western two are configured as retail establishments (single doors, display windows, all contained under a brown canvas awning). This retail element is being done in order to comply with the City's CBD ordinance which requires that the front one-third of the building be devoted to retail uses. The eastern entry provides access to two office suites in the rear of the building. The reconfigured Arcade Building is 4,623 square feet in size, almost the same as the current building. An effort has been made to separate the office and retail uses by grouping design elements. The retail entries are on the north property line and have been combined under the awning and are centered under a scalloped parapet. The office entry has a different (but complementary) doorframe and window treatment, is recessed from the property line and set off by 2 spotlights. All window and door frames are dark green. Design Review Page Five 9/01/98 Both front and rear facades use similar material and colors (salmon and ivory). A low brick or rock wainscoting transitions to a tan or ivory colored stucco finish. An ivory colored accent stripe has also been included. The top edge of the building and certain window and door openings are accented with built up ivory colored molding. Only one side wall will be visible. It will be painted to match the other elevations. The awnings (front and rear) are dark brown. The Applicant proposes to demolish approximately 37 feet of the rear of the building and provide parking for building tenants. The site plan submitted provides 7 angled parking spaces, a trash enclosure and landscaping (see plan, attached). The proposed changes to the rear of the building are similar to the front (window openings, colors, molding and.use of brick). A trash enclosure will be constructed to match the building and landscaping will be planted along the rear wall and adjacent to the parking spaces. Staff believes that this project represents a major upgrade to a significant downtown property. The applicant indicates that he will be applying for a Redevelopment Agency Commercial Facade Rehabilitation program rebate for this work. B. Recommended Conditions of Approval • Tenant storefronts shall use powder-coated hardware (window frames and doors) in colors that complement those used on the balance of the building. • The scoring in the stucco surfaces of the front and rear facades shall be of a depth and width as to provide visual relief as approved by the Deputy City Manager/Development Services Director. • Light fixtures similar to those used to accent the office entry on Huntington should be utilized for the rear entry. • The building colors and materials shall conform to the exhibits (elevations, colors and materials board) as presented to the Agency Board. ENVIRONMENTAL FINDINGS This project is ministerial in nature and not subject to CEQA review. Design Review Page Six 9/01/98 A copy of this report has been transmitted to the Applicant. RECOMMENDATION THAT THE ARCADIA REDEVELOPMENT AGENCY APPROVE THE DESIGN REVIEW FOR 38 EAST HUNTINGTON DRIVE (ARCADE BUILDING) SUBJECT TO THE DEPARTMENTAL CONDITIONS LISTED ABOVE. Approved: William R. Kelly, Executive Director Attachments: 1. Location Map 2. Plans for 38 E. Huntington Drive ........ . _.________ ._________ N. . . Wheeler St _AA1101!Ill N � • J AE. Huntington Dr N 100 0 100 200 300 38 E. Huntington Dr 8-I I-t--I 1- 1 I I Ill I I Feet ,� Scale: 1 in. =250 ft Ili :r+ . ,e a I\ Alta St + ,. Alta St Parking Lot c C c CO o N AT 4 0 et. to LI Bonita St ui 0 I 1 I I 1 1 1 1 1 1 I I 1 1 1 1 1 1 , 'Jt Location M a p Development Services Department $: ‘ ,,,----7:--0 Y d Lw , C44;- -, Economc Development Division r ;i' .I Development Engineering r it a z.,. Hnnt_ngt®n ®r-_..____ _. By.RS. G nzadez August 1Z 1998 I ATTACHMENT NO. 1