No preview available
HomeMy WebLinkAboutAugust 17, 1999e • A N N O T A T E D • A G E N D A Arcadia City Council and W - Redevelopment Agency ��` -° Meeting August 17, 1999 5:OOp.m. Council Chamber Conference Room 001 ACTION ROLL CALL: Council Members Harbicht, Kovacic, Marshall, Roncelli and All Present Chandler 1. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON - PUBLIC HEARING /FIVE MINUTE TIME LIMIT PER PERSON) RE: 5:OOP.M. SESSION No one spoke 2. Discussion and direction concerning recruitment for a new City Attorney. Direct staff to open discussion with Best, Best 6 3. CLOSED SESSION Krieger s Steve Deitsch re 6 mont open -end contrac Pursuant to Government Code Section 54957.6 to confer with City labor Negotiators Carol for Cie Przybycien, Dan Cassidy, and William Kelly regarding APOA. service 7:00 m. RECESSED to Closed R• Session at 6:05 p.m. Council Chamber RECONVENED in Council Chamber at 7:00 p.m. INVOCATION Reverend Jolene Cadenbach, Arcadia Congregational Church PLEDGE OF ALLEGIANCE City Attorney, Michael H. Miller k ROLL CALL: Council /Agency Members Harbicht, Kovacic, Marshall, Roncelli and All Present Chandler 4. PRESENTATION to outgoing Human Resources Commissioner, William Kern 5. ADMINISTRATION OF OATH OF OFFICE to Jeff Johns, Parking District Commissioner Mayor Chandler announced that the City Manager appointed Cpt. David Hinig as Chief of 6. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMSPolice(9 -12 -9 See Minutes F ACTION MOTION: Read all Ordinances and Resolutions by title only and waive Adopted 5 -0 reading in full. 7. PUBLIC HEARING g. a. Recommendation to Adopt Resolution No. 6132, A Resolution of Pub. HAdopted 5 Dosed the City Council of the City of Arcadia, California, finding the City of Arcadia to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report in accordance with California Government Code Section 65089. b. Recommendation to approve Arcadia Transit's fiscal year 2000 -2002 Pub. Hrg. Closed pp y Approved 5 -0 Short Range Transit Plan. 8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARINGIFIVE MINUTE TIME LIMIT PER PERSON) 9. MATTERS FROM ELECTED OFFICIALS City Council Reports(Announcements /Statements /Future Agenda items Resolution No. 6140, condemning hate crimes and other senseless acts of violence - Adopted 5 -0 10. JOINT MEETING OF THE CITY COUNCIL AND REDEVELOPMENT AGENCY K. Bernstein L. Mack J. Jarosz Joann Willis Jeffrey Willis C. Keheley C. Luchetta- Stilson M. Palumbo Katherine L. Dishman A. Sonne Adc-Y } a. Recommendation to- Appta+re Resolution No. 6139, A Resolution of the Adopted 5 -0 City Council of the City of Arcadia, California, making findings pursuant to Health and Safety Code Section 33445 and authorizing the use of Redevelopment Agency funds for public improvements comprising the Agency's fiscal year 1999 -2000 Capital Improvement Program; and, recommendation to the Redevelopment Agency to appropriate $30,000.00: to provide additional street lights on Santa Clara and Santa Anita to meet Illuminating Engineering Society lighting standards. ADJOURN the Redevelopment Agency to September 7, 1999 at 5:00 p.m. 11. CONSENT a. Minutes of the August 3, 1999 regular meeting. b. Recommendation to Adopt Resolution No. 6124, A Resolution of the City Council of the City of Arcadia, California, authorizing the City Manager to file applications with the Federal Transit Administration, an operating administration of the United States Department of Transportation, for federal transit assistance authorized by 49 U.S.C. Chapter 53. 2 Item 12a. Adopted 5 -0 All otner item: 3 -0 w/2 absent Res. No. 6124 Adopted 5 -0 Consent Continued ACTION C. Recommendation to accept a dedication for street widening Approved 5 -0 purposes, find compliance with State Government Code Section 66427.1, and approve Final Tract Map No. 52291 for a 16 -unit condominium conversion /subdivision at 408 S. Santa Anita Avenue. d. Recommendation to approve the closure of the 100 block of Approved 5 -0 Woodland Lane on August 29, 1999 from 2:00p.m. to 10:00p.m. For a neighborhood block party. e. Recommendation to appropriate $521,000.00 in a combination of Withdrawn Federal Section 5307, Congestion Mitigation and Air Quality, Proposition A or C Local Return and AB 2766 funds leading to the design and construction of a compressed natural gas (CNG) transportation program. f. Recommendation to Adopt Resolution No. 6137, A Resolution of the Adopted 5 -0 City Council of the City of Arcadia, California, establishing reimbursement for City Council expenses. g. Recommendation to renew the Professional Services Agreement with Approved 5 -0 Joe A. Gonsalves & Sons to provide legislative advocacy services. 12. CITY MANAGER a. Recommendation to Adopt Resolution No. 6134, A Resolution of Adopted 5 -0 the City Council of the City of Arcadia, California, approving the transfer of ownership and control of the cable television franchise from Cablevision of Arcadia /Sierra Madre, Inc. to Century-TCI California, L.P. b. Recommendation to approve the Arcadia Public Library Foundation's Approved 5 -0 request to solicit monetary contributions in the September and October 1999 water bills. ' C. Recommendation to approve the transfer of the exclusive residential Approved 5 -0 refuse and recycling service agreement with Newco Waste Systems, Inc. to USA Waste of California. 13. CITY ATTORNEY a. Recommendation to Adopt Resolution No. 2113, An Ordinance of Tabled the City Council of the City of Arcadia, California, authorizing an amendment to the contract between the City of Arcadia and the S-` Board of Administration of the California Public Employees' f Retirement System. 3 City Attorney continued ACTION b. Recommendation to Introduce Ordinance No. 2114, An Ordinance of the Introduced 5 -0 City Council of the City of Arcadia, California, revising in its entirety, Article IX, Chapter 2, Part 5, Divisions 1 and 2 of the Arcadia Municipal Code relating to the R -O and R -1 single family zones. ADJOURN CITY COUNCIL to September 7, 1999 at 5:DDp.m ADJOURNED at 9:23 p.m. in honor of Alice and Charles Askin on their 65th wedding anniversary 151 DATE: August 17, 1999 STAFF REPORT OFFICE OF THE CITY MANAGER TO: Mayor and City Council an", FROM: William R. Kelly, City Manager By: Linda Garcia, Special Projects Manager SUBJECT: RECOMMENDATION TO PROVIDE DIRECTION CONCERNING RECRUITMENT FOR A NEW CITY ATTORNEY SUMMARY With the impending retirement of the City Attorney on November 5, 1999 the City Council must begin the process of seeking a new City Attorney. This report discusses the options available to the City Council and recommends that you provide staff with direction as to how to proceed. DISCUSSION There are two basic options for retaining City Attorney services: 1) hire a full -time, in house employee; or 2) contract with an outside attorney and /or law firm. Both options are capable of producing a high level of service and quality, thorough and timely legal support. Both can give the City an attorney who becomes intimately familiar with Arcadia as well as one who is responsive and available to the City Council and City staff. Having said that, it is appropriate to point out that, in addition to providing legal services, an in -house attorney also functions as a part of the executive management team and may, in some instances, be better able to anticipate and address legal issues. An in -house attorney is on -site every day and is easily able to develop relationships with the City Council, staff and the community. This is not to say that a contract attorney can't do the same, it is just a bit more difficult due to the nature of the contract relationship and the distance between work sites. Moreover, with a contract attorney, the responsibility for overall management and cost containment of legal activities relies largely upon the City Manager and other staff he may designate, as opposed to the City Attorney. Ultimately, the best result will be achieved by retaining the City Attorney who is the "best fit" for Arcadia whether that person is hired as an employee or on a contract basis. One of the major factors for consideration in the in -house versus contract debate is cost. At this point, without the benefit of proposals from law firms, it is impossible for staff to provide you with a true comparison of costs. However, we have attached for your review a L.AOtR IMAGED M Mayor and City Council August 17, 1999 Page 2 M survey of ten cities and their fee arrangements for contract attorney services. As noted on the survey, the referenced fee is based upon the provision of "basic attorney services" and does not include fees for court time (e.g. code enforcement prosecution), litigation, workers' compensation, labor relations, redevelopment and other specialty areas. (For purposes of this report, "basic" refers to services such as general counsel, attendance at City meetings, consultation with Council Members and staff, review and /or preparation of resolutions, ordinances, contracts, opinions, memoranda and other documents having legal significance.) When comparing the cost of an in -house attorney versus contract, only the charges for "basic" services should be used. That is, the cost called for in the contract with a law firm can legitimately be compared to our City Attorney Department Budget. The cost of specialized legal services should not be considered an important part of this decision as the City will incur the vast majority of these fees regardless of whether we have an in -house or contract attorney. As you will see, the survey shows a wide range of fee arrangements. Each City tailors the contract to meet their specific needs. The dollar amounts noted on the survey reflect the retainer, not the total cost of legal services. For example, in cities where the contract is structured such that the City gets "X" number of hours for IV per month, we do not know how often and to what extent the City exceeds these hours. Obviously, the cost increases with every hour used above the contract limit. Conversely, some cities have a contract that allows (reasonable) unlimited services during the month. In the event the City Council chooses to retain a contract City Attorney, staff recommends that we continue to employ the Legal Coordinator in the City Attorney's office. Even with a contract attorney, we anticipate a need for someone on staff to coordinate the activities of the attorney, to assist in monitoring contracts and to provide legal and secretarial assistance on other City matters (e.g. code enforcement, workers' compensation and claims administration). Including salary and benefits, the 1999 -2000 cost to keep this person on staff is $54,707, which is already included in the adopted budget. One option available to the City. Council is to test out the use of a contract attorney by hiring one on a temporary, short-term basis. If, at the end of this time, it is determined that this is not the best situation for our needs, we can recruit for an in -house attorney at a later date. Sufficient time must be given to allow staff and the City Council to evaluate the level of service and cost of contract services as compared to those provided by an in -house attorney. Although not applicable for the decision - making process of contract versus in- house, the City Council may wish to know that the City spends an average of $1,000,000 + - in any given year on specialized legal services (e.g. litigation, bond work, labor relations, workers' compensation, environmental, redevelopment, cable television etc.). This cost can vary Mayor and City Council August 17, 1999 Page 3 significantly from year to year based upon projects, liability and litigation issues. In some cases, the City is reimbursed all or a portion of these costs. As mentioned above, we are subject to these costs regardless of whether we have an in -house or contract attorney. RECOMMENDATION Staff recommends that the City Council provide direction concerning the position of City Attorney in one of the following ways: 1. Begin recruiting for a full -time, in -house City Attorney. 2. Seek proposals for contract legal services and bring said proposals to the City Council for consideration and selection. 3. Seek a proposal or proposals for temporary, short-term contract legal services and bring said proposal(s) to the City Council for consideration and selection. Attachment 0 OVERVIEW CONTRACT CITY ATTORNEY FEES NOTE: • Contracts vary greatly and are written to meet the specific needs of the City. Some agreements have a cap on the number of hours per month the attorney will provide as part of the retainer, others do not. In many cases, attendance at meetings of different types (related to basic services) is included as part of the retainer. Out of pocket expenses are handled differently depending upon the city, the law firm and the project. • The retainers referenced below are for basic attorney services such as general counsel, attendance at City meetings, consultation with Council Members and staff, review and/or preparation of resolutions, ordinances, contracts, opinions, memoranda and other documents having legal significance. • Fees related to court -time, litigation, bond work, tort work, labor relations, worker's compensation and other specialty areas are excluded from the retainer. In most cases, major redevelopment work is also excluded. • Under the "Retainer" section, a "number of hours per month" is specified only if it is called for in the agreement. • While the designated City Attorney is usually required to attend City Council meetings, other members of the firm may be assigned to attend Planning Commission meetings. • When the City does not provide office space and the attorney is working at City Hall, he /she uses whatever office or conference room is available. • Each City has its own method of accounting for legal fees. This survey is not intended to compare the total cost of legal services as this varies significantly from city to city based upon attorney fees, city projects, liability and litigation issues and other related matters. • Ultimately, a contract City Attorney is responsible to the City Council; however, on a day -to -day basis he /she usually reports to the City Manager. In addition, the City Manager or his designee typically administers the contract and maintains control over staffs use of the attorney and the billings. • The fiscal year 1999 -2000 Arcadia City Attorney department budget is $240,450 (and includes $36,000 for specialized legal support services). ALHAMBRA 1,200 /month covers basic attorney No 150- 500 /hour Yes Yes, out of the City Burke, Williams and services and attendance at 2 City Clerk's office. Sorensen Council meetings per month. BUENA PARK 5,000 /month covers basic attorney Yes, 3:00- 5:00p.m. 150 /hour shareholder Yes Yes Richards, Watson and services including attendance at City twice a month on the 135 /hour associate Gershon Council and Planning Commission day of a City Council 75/hour paralegal meetings. meeting. CHINO 8,000 /month plus PERS and family Law Office of Jimmy health insurance covers 80 hours of Gutierrez basic attorney services. If the attorney works more than 80 hours in a month he is paid at the hourly rate with a cap of $6,000 /month. Attendance at City Council and Planning Commission meetings is required and is not part of the 80 hours referenced above. Oliver, Vose, Sandifer, insurance covers basic attorney Murphy and Lee services including attendance at City Council and Planning Commission Yes, tnree nours on the day of a regularly scheduled City Council meeting. 85/hour paralegal Firm issues a 10 -hour credit per month to the City on hourly billings. No 3 i Contract City Attorney Survey Page 2 July 1999 5 3 G � D DOWNEY First 100 hours billed at $100 1hour. Yes, every No No Oliver, Vose, Sandifer, Additional hours are billed at Wednesday morning Murphy and Lee $145/hour for attorney, 801hour for a for 4 hours. paralegal. Attorney is required to attend City Council and Planning Commission meetings (paid at the above rate). FOUNTAIN VALLEY 7,500 month covers basic attorney Yes, all day Tuesday 132.50 /hour Yes Shared clerical with Harper and Burns services including attendance at City and Thursday City Manager's office. Council meetings. mornings. City provides law books. LA VERNE 5,150 /month covers basic attorney No 155 - 165 /hour No No Wallin, Kress, services plus attendance at City Reisman and Kranitz Council and Planning Commission meetings. MONROVIA 9,375 /month covers 75 hours of No 135 /hour No No Richards, Watson and basic attorney services including Gershon attendance at City Council and Planning Commission meetings. UPLAND 6,OOO.month covers basic attorney Hours at City Hall are 145 /hour attorney No No' Richards, Watson and services plus attendance at City not required, but the 120 /hour associate Gershon Council and Planning Commission attorney is generally 75 /hour paralegal meetings. Attorney attends Appeals on the premises for Board meetings if necessary. one -half day on the Attorney's with- a day of a City Council specialized area of meeting. expertise bill at their regular hourly rate minus 20 %. WHITTIER 4,703 /month covers 40 hours of Although not required, 136.50 /hour No No Law Firm of Richard basic attorney services including the attorney is at City D. Jones attendance at City Council and Hall for 1 -1 '/2 hours Planning Commission meetings. on Monday, Wednesday and Attends Human Resources Friday. Commission meetings as necessary. July 1999 5 3 - -• UriU- 77 E 4 �., Pig •, r f / /�au.en�•c o=.i= STAFF REPORT OFFICE OF THE CITY MANAGER DATE: August 17, 1999 TO: Mayor and City Council FROM: William R. Kelly, City Manager SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 6137 ESTABLISHING REIMBURSEMENT FOR CITY COUNCIL EXPENSES SUMMARY Consistent with the City Council /City Manager Expense Reimbursement Policy adopted by the City Council on July 6, 1999, staff recommends that the City Council adopt Resolution No. 6137. DISCUSSION The updated City Council /City Manager Expense Reimbursement Policy revised the previous policy to make it consistent with current operating procedures and changes made in the City's fiscal year 1999 -2000 budget. The attached resolution details the change to a monthly expense allowance ($250 for the Mayor; $200 for Council Members) for Council Members in lieu of providing and processing separate reimbursement requests for certain expenses. As was discussed at the July 6 meeting, the City Council must adopt this resolution, which makes certain findings as to the types of expenses Council Members incur on behalf of the City. FISCAL IMPACT Funds for the expense allowances are included in the 1999 -2000 adopted budget. As stated previously, the expense allowance is to cover expenses that were previously processed through City staff on an individual basis. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 6137 establishing reimbursement for City Council expenses. Attachment: Resolution No.6137 LASER 1 ;;I GFD 4 dop te-� dOA/ - I I -/ - _11k- • CITY OF ARCADIA ADMINISTRATIVE POLICY GUIDELINES CITY COUNCIL/CITY MANAGER DATE ADOPTED: Mar WT1 95 EXPENSE REIMBURSEMENT POLICY SIGNED: UPDATED: av 7 July 6, 1999 POLICY STATEMENT This policy is to assist Council Members in following established procedures when seeking reimbursement for travel, lodging and other expenses incurred while conducting business on behalf of the City of Arcadia. City Council and City Manager travel is authorized for conducting City business at one -day or extended day activities such as professional meetings, conferences and training sessions. The City may either pre -pay or reimburse the cost of registration fees, food, lodging, transportation and reasonable incidental expenses. Travel arrangements and reimbursement paperwork should be coordinated with City Manager Department staff. The City Council is to receive a monthly allowance as reimbursement for some of the costs they incur when conducting City business. This money is to be used to attend community meetings, special events, retirement dinners, charitable events and to pay for such things as telephone expenses, mileage and office supplies. It is up to the Council Member to save receipts associated with this money and to file the appropriate documentation with the Internal Revenue Service. Money for City Council attendance at conferences and seminars, such as those sponsored by the League of California Cities and the Independent Cities Association, is budgeted as a separate line item in the department budget. For some civic events the City may purchase directly tickets (or a table) for the City Council, City Manager and their spouses. Money for this is also included in the department budget. APPLICABILITY The following guidelines for arrangements, transportation, lodging, meals and incidentals, and reconciliation are relative to Council Member attendance at conferences and seminars and are not necessarily applicable to matters covered by the monthly expense allowance M City Council /City Manager Expense Reimbursement Policy Page 2 ARR ANGE NE NTS Conferences and seminars that have been beneficial to Council Members in the past are routinely budgeted. As meeting notices are received, they are forwarded to the City Council who notify staff if they are interested in attending. Council Members may either make the necessary arrangements themselves and request reimbursement in accordance with this policy, or they may ask City Manager department staff to make arrangements for them. If a Council Member elects to make his/her oven arrangements, it should be remembered that receipts and /or proof of attendance must be submitted with the request for reimbursement. If a Council Member pays for a function in advance with a personal check and no receipt is provided, they should submit a copy of the canceled check and event announcement showing the cost of the function. TRANSPORTATION Air Transportation Payment or reimbursement is limited to economy coach class commercial air carrier. A Council Member may use City travel to qualify for frequent flyer credits, but the selection of an airline for a given trip shall not be made for the purpose of accumulating such credits. Rental Cars If a rental car is necessary during the course of travel, it shall be a standard or economy model unless an upgrade is provided by the rental agency at no additional cost. Use of a rental car, in lieu of a private automobile, to travel to and from an out -of -town event will be reimbursed either at the private auto mileage rate or the car rental cost apportioned for the number of days used for City business, whichever is less. Private Automobiles Council Members may use private automobiles for personal or group transportation on one -day or extended trips. Reimbursement shall be at the prevailing IRS rate per business mile for the first 100 miles and $.17 per business mile thereafter. Mileage reimbursement shall not exceed the cost of round -trip air transportation (economy class). City Cars City cars normally are not used for transportation on extended trips, but they may be made available for one -day trips if a Council Member has a need for same. -qr- . %no City Council /City Manager Expense Reimbursement Policy Page 3 Parking Expenses Parking expenses at the airport, hotel or conference are reimbursable (with receipts); charges for parking at personal excursions are not reimbursable. LODGING Selection of a hotel shall be appropriate for the location and type of meeting attended. Lodging expenses are authorized only for travel outside of a 50 -mile radius of City Hall unless approved by a majority of the City Council. Hotel costs are limited to standard, double occupancy accommodations. Additional charges requested by or because of guests are not reimbursable. MEALS AND INCIDENTALS Council Members may be reimbursed for meals and incidentals, e.g. airport shuttle, taxi, gratuities, business telephone calls, business faxes, etc. When possible, an attempt should be made to take advantage of meals that are included as part of the conference registration costs (or included in the airfare). Receipts shall be submitted for all meals and incidentals. Expenses for movies, videotape rentals, personal phone calls, dry cleaning and laundry are not reimbursable. RECONCILIATION AND REIMBURSEMENT Within 30 days of the Council Member's attendance at an out of town trip, meeting or conference, he: /she should submit all receipts and associated documentation (airline ticket; announcement; proof of attendance; canceled check, if applicable) to the City Manager's Department who will process the reimbursement request. In the event expenses are prepaid, receipts should still be submitted so that the City can document to the Internal Revenue Service that payment of the expense does not constitute miscellaneous income to the Council Member. � -_iav - ,._J r , STAFF REPORT OFFICE OF THE CITY MANAGER DATE: August 17, 1999 TO: Mayor and City Council FROM: William R. Kelly, City Manag r By: Linda Garcia, Special Projects Manager SUBJECT: RECOMMENDATION TO APPROVE THE ARCADIA PUBLIC LIBRARY FOUNDATION'S REQUEST TO SOLICIT MONETARY CONTRIBUTIONS IN THE SEPTEMBER AND OCTOBER 1999 WATER BILLS SUMMARY On November 4, 1997, at the request of the Arcadia Public Library Foundation, the City Council authorized the use of City water bills as a means to solicit monetary contributions for City programs and operations. At this same meeting, the City Council also stated that all future requests of a similar nature be brought to their attention for approval. The Arcadia Public Library Foundation has once again requested that they be allowed to solicit funds via the water bills and to continue their program of giving residents the opportunity to make regular contributions to the Foundation at the same time they pay their water bill. Staff recommends approval of their request. DISCUSSION The Arcadia Public Library Foundation is a non - profit organization exempt from Federal income tax. The Foundation was formed solely to benefit the City Library by raising funds to support educational programs that would not be possible without outside assistance. Their work and fund- raising efforts have done much to enable the City to maintain first - class Library services. The money they have raised has helped us purchase some of the equipment and supplies necessary for various Library programs. In their ongoing attempts to raise money, the Foundation approached the City last year with two requests: 1) to include a solicitation flyer in the water bills; and 2) to set up a process that would allow water customers to donate, on a regular basis, a certain amount of money to the Foundation. The City Council approved their request and at the same time adopted the following policy statement: The Arcadia City Council is appreciative of all responsible efforts undertaken by community organizations for the purpose of benefiting City programs or operations. To that end, the City Council will consider the use of water bills as a vehicle by which to solicit funds that will be used directly for a "City program or operation." All requests must be approved by the City Council.1 A h r-rj ,, ^ X) pp r 0 v 'e"I C. /J9 . / .2, �`'. n Mayor and City Council — Library Foundation/Water Bills August 17, 1999 Page 2 n Recently, the Library Foundation inquired about the possibility of putting a similar solicitation flyer in the September and October 1999 water bills (please see attached). As before, customers will have the opportunity to make either a one -time donation or sign up for continuing donations of a specific amount payable with future bills. Residents who are already participating in the program will continue to do so until they decide to cancel. The names and addresses of all contributors are given to the Foundation. This program has been very successful, far exceeding the expectations of the Foundation and staff. Since the flyers were originally distributed in January and February 1998 the Library Foundation has raised $22,000.00 in one -time and ongoing donations. FISCAL IMPACT The cost of the flyer is relatively minor and will be absorbed out of the current Library budget. Even though the money raised through this effort goes directly to the Library Foundation, the City benefits because the money is eventually passed on to the Library for, the purchase of equipment and supplies. RECOMMENDATION Staff recommends that the City Council approve the Arcadia Public Library Foundation's request to solicit donations in the September and October 1999 water bills. Attachment: Informational flyer /pledge card THE ARCADIA PUBLIC LIBRARY FOUNDATION IS ASKING FOR YOUR HELP... Please take a moment to read this flyer and if you are so inclined, fill out the form below and return as instructed. The Arcadia Public Library Foundation* was formed to benefit the City Library by raising funds to provide equipment and materials that would not be possible without outside assistance. The Foundation is comprised of community volunteers who have been very generous with gifts of time and expertise. They have helped make our Library one that stands apart from others by purchasing some of the equipment and supplies necessary for various projects. The Foundation is asking for assistance from the community to help provide funds that will be used to enhance the book, video and CD collection, and to purchase magazine subscriptions, computers and other technology to meet the growing demands of Library patrons. If you are interested in donating, please complete the form below and the amount you choose to contribute will appear as a charge on a future water bill (or bills). If you are presently a contributor we thank you. You do not need to complete this form to continue. If you have questions about this program, please call the Foundation Office at (626) 821 -6016 or City Hall at (626) 574 -5403. The Arcadia Public Library Foundation and the thousands of people who use the Library each month thank you for your help. * The Library Foundation is exempt from Federal income tax per Section 501 of the IRS Code. Name: Address: Telephone: Water Account No.: I would like to support the Arcadia Public Library Foundation with a donation as follows: ❑ 1 agree to donate $5 every month. ❑ 1 agree to make an annual donation of $30. ❑ 1 agree to donate $10 every month. ❑ 1 agree to make an annual donation of $50. ❑ 1 agree to donate $15 every month. ❑ 1 agree to make an annual donation of $100. The above contribution will appear as a charge on a future water bill (or bills). Donations are non - refundable and thirty (30) days advanced notice is required to cancel. To make a contribution in an amount not listed above, please send a check (payable to the Arcadia Public Library Foundation) to Library Foundation -WB, P.O. Box 60021, Arcadia, CA 91066. signature date PLEASE RETURN THIS FORM WITH YOUR WATER BILL OR MAIL IT TO: CITY OF ARCADIA, ATTN: CASHIER'S OFFICE, P.O. BOX 60021, ARCADIA, CA 91066. d 8 30 -3v "ORATS MEMORANDUM DEVELOPMENT SERVICES DEPARTMENT DATE: August 17, 1999 TO: Mayor and Council FROM: Don Penman, Deputy City Manager /Development Services Director 1W By: Michael Busch, Transportation Services Officer 1X-01 SUBJECT: Adoption of Resolution No. 6124 authorizing the City Manager to file applications with the Federal Transit Administration for Federal Transportation Assistance authorized by 49 U.S.C. Chapter 53, Title 23 United States Code, and other federal statutes administered by the Federal Transit Administration RHMMARY Attached for the City Council's consideration is Resolution No. 6124 authorizing the City Manager to submit applications to the Federal Transit Administration (FTA) for capital assistance for replacement of eight (8) Arcadia Transit vehicles and the purchase of an integrated radio system with Global Positioning System (GPS) technology. These capital assistance applications have been prepared by staff and will be submitted to the Regional Office of the Federal Transit Administration and the Southern California Association of Governments. Under these applications, the City may receive $498,000 in capital assistance. Staff may also return to the Council requesting authorization to submit a grant application with the FTA for the design, construction and development of a compressed natural gas (CNG) fueling facility. Staff has completed the Feasibility Study and will present the findings of the Study at a future meeting. DISCUSSION As an included Municipal Operator within Los Angeles County, the City is annually allocated a portion of funds available under the Federal Section 5307 Transit Capital Assistance Program. In addition, the City will also receive Congestion Mitigation and Air Quality (CMAQ) funds for a three year period commencing FY 99 -00. These short -term funds are designated for eligible capital and technology purposes. Among the seventeen transit operators in the County, this allocation is LAStR IMAGED C 0.4. i / -b - made on the basis of number of transit vehicles and miles operated, passengers carried and passenger fares collected. The Section 5307 and CMAQ fund allocations available to the City for current and prior fiscal years are shown below. Allocations vary significantly from year -to -year based upon Federal appropriation levels and unallocated amounts from prior years. Fiscal Year Allocated Section 5307 CMAQ Capital CMAQ Tech. 1997 $65,798 1998 $95,492 1999 $ 150,391 2000 $173,386 $96,666 $29,000 2000 $ 200,000 Total: $685,067 $96,666 $29,000 * The additional $200,000 allocated to the City in FY 99 -00 represents a Section 5307 Discretionary Grant awarded to the City of the CNG Transportation Program. Although a significant apportionment of these assistance funds may be used for either operating or capital purposes, the City has previously established a policy to utilize these funds only for acquisition and replacement of Arcadia Transit capital equipment [principally vehicles]. The $200,000 Section 5307 Capital Discretionary Grant noted above in FY 2000 was the first awarded to the City and would provide an estimated 40% funding for a possible Compressed Natural Gas (CNG) Transportation Program. However, the City may elect to ultimately decline these funds if the CNG Feasibility Study does not justify implementation of such a program. City staff is presently preparing assistance applications for the replacement of eight (8) 11- passenger lift equipped transit vehicles. The total cost of the replacement vehicles (including associated equipment, tax and delivery) is estimated at $465,000. Under these applications, the City will receive a total of $383,000 in Federal Assistance. The City share of these procurements will total approximately $82,000, which is available from Proposition A or C Local Return funds and State Transit Assistance funds presently held in the City's Transit Fund. The Arcadia Transit fleet will operate a total of 18 vehicles, all of which will be ADA compliant following this procurement. Additionally, the City is proposing to purchase an integrated radio communications system with GPS capabilities with its recently allocated CMAQ technology funds. The purchase of a dedicated server and communication system will allow the Arcadia Transit system to run more efficiently, thus increasing operating reliability. The cost of this program is $98,619 and will be amortized over three consecutive years with allocations of $28,398 in FY 99 -00 and FY 00 -01 and $41,823 in FY 01 -02. As Council is aware a feasibility study is underway to consider the development of a Compressed Natural Gas (CNG) Transportation Program that could be utilized by Arcadia Transit and City's fleet vehicles. As a shared program with the City's fleet vehicles, the transit fleet will represent 60% of the total fuel demand at its peak usage with the City's fleet comprising of the remaining 40 %. A Federal Section 5307 Discretionary Capital Grant in the amount of $ 200,000 has been secured by staff for this proposed project. Staff will present this item to the Council at a later meeting. Approval of this grant submittal authorization does not commit the City to the CNG program. FISCAL IMPACT As indicated above, the City will receive $383,000 in Federal Transit Assistance under future applications for replacement of eight Arcadia Transit vehicles. This amount represents 83% of the cost of replacement vehicles with the remaining 17% allocated from Proposition A or C Local Return funds. An additional $29,000 in CMAQ funds will be allocated to the procurement of an integrated radio communications system with GPS capabilities. The local match requirement for CMAQ funds is roughly 12 %, thus the City's Proposition A or C Fund will contribute an additional $4,000 to the project for a first year total of $33,000. The $200,000 in Section 5307 Discretionary Capital Grant funds will be reserved and possibly directed to the CNG Transportation Program should that project come to fruition. As mentioned above, this amount represents roughly 40% of the estimated cost of CNG program CNG Program. RECOMMENDATION IT IS RECOMMENDED THE CITY COUNCIL ADOPT RESOLUTION NO. 6124 AUTHORIZING THE CITY MANAGER TO FILE APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53, TITLE 23 UNITED STATES CODE, AND OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION. Approved By: M William R. Kelly, City Manager p i - 3 - :) MW f4` °�,.to MEMORANDUM DEVELOPMENT SERVICES DEPARTMENT DATE: August 17,1999 TO: Mayor and City Council FROM: Don Penman, Deputy City Manager/Development Services Director Michael Busch, Transportation Services Officer 1A3 SUBJECT: Report and Recommendation to Approve Arcadia Transit's FY 00 -02 Short Range Transit Plan (SRTP) SUMMARY The Short Range Transit Plan (SRTP) is an annual document prepared by staff and submitted to the Los Angeles County Metropolitan Transportation Authority (LACMTA), Southern California Association of Governments (SCAG) and the Federal Transit Administration (FTA) for review and approval. Preparation of the SRTP is required in order to maintain eligibility for federal, state and local transit grants. DISCUSSION The SRTP is a two (2) year transit forecast prepared annually for Arcadia Transit. The FY 1998 data provided in the SRTP is used, by the MTA to develop future federal, state, and local transit funding levels as well as future non - financial projections. Similar to the City's Bi- Annual Operating Budget for Arcadia Transit, the SRTP also provides a financial and operating plan for the next two years. The first year of the SRTP is consistent with the adopted FY 2000 budget, and the out -year projects indicate Arcadia Transit's direction for the future. The SRTP includes operating budget projections estimating total federal, state and local monies at $1,139,000 for FY 2000. In addition, the SRTP includes a capital project justification of $1,111,000 over a two year period. The capital projects listed in the SRTP include: Fiscal Year 2000 • Design and Construction of a Compressed Natural Gas (CNG) fueling facility ($521,000) • Purchase of a eight replacement vehicles ($465,000) • Purchase of an integrated radio communications system with GPS ($33,000) //�00 to 4J (e. / P � , '7.6 FY 00 -02 SRTP August 17, 1999 Page 2 Fiscal Year 2001 • Purchase of an integrated radio communications system with GPS ($33,000) Fiscal Year 2002 • Purchase of an integrated radio communications system with GPS ($33,000) It should be noted that the inclusion of the CNG fueling facility project does not obligate the City to this project. Further, this project would require further City Council review and approval prior to the City's continuance of the project and programming of the funds. This item will be presented to the City Council at a later date for discussion and possible action. The SRTP is technical in nature and the attached forms are mandated as to format. The figures included in the SRTP are derived from projected revenues received by the City from federal, state and local agencies. In addition, staff uses projections provided by the FTA and MTA to determine the necessary Proposition A Local Return share to include into the operating budget. FISCAL IMPACT The SRTP is completed for planning purposes only and does not obligate the City or other government agencies to specific service or funding levels. The SRTP is a planning tool used to develop both funding and operational models by appropriate federal and regional agencies. RECOMMENDATION It is recommended that the City Council approve Arcadia Transit's FY 2000 -2002 Short Range Transit Plan. Approved: William R. Kelly, City Manager Attachment oll 00 O ARCADIA TRANSIT SHORT RANGE TRANSIT PLAN FY 2000 -2002 AUGUST 1999 TABLE OF CONTENTS Subject Page Introduction...................................................... ............................... 1 Goals and Objectives ......................................... ............................... 1 Coordination Activities ........................................ ............................... 2 Public Comment and Fare Service Charges ............ ............................... 2 Public Participation During FY 2000 ....................... ............................... 2 Ride Share Organization ..................................... ............................... 3 FTA, SCAG and LACMTA Comments on FY 1999 SRTP .......................... 3 Overview of Existing Conditions ............................. ............................... 3 ServiceDescription ...................................... ............................... 3 Fleet Inventory and Vehicle Maintenance ......... ............................... 4 EnergyContingency ...................................... ..............................4 Spare Ratio Vehicles ................................... ............................... 4 Privatization................................................. ..............................4 Evaluation of Service and Improvements ................. ............................... 5 Service Improvements .................................. ............................... 5 Performance Measures ....................................... ............................... 5 Recommended Capital and Operating Plan ............. ............................... 6 OperatingPlan ........................................... ............................... Capital Project Justification ........................... ............................... 6 Handicapped Accessibility ............................. ............................... 6 Future Arcadia Transit Operational and Capital Plans ........................ 6 Exhibits A, B, C, D, and E Tables LA 2, 3, 4, 5, 6, and 7 ARCADIA TRANSIT SHORT RANGE TRANSIT PLAN FISCAL YEAR 2000 -2002 INTRODUCTION The City of Arcadia is located in the foothills of the San Gabriel Mountains approximately 18 miles northeast of central Los Angeles. The City covers approximately 11 square miles and has 52,800 residents. It is primarily a residential community that houses the Santa Anita Racetrack, the Los Angeles County Arboretum, and the Santa Anita Fashion Park. Geographic terrain is divided between highly populated hillsides at the base of the San Gabriel Mountains in the northern portion of the City and the flatlands throughout the southern portion of the City. Arcadia is primarily a middle to upper - middle income class community. Arcadia Transit began its operations on April 21, 1975. The program was started at the direction of the Arcadia City Council with the intent of creating a demand - responsive system that would provide the amount and type of public transportation needed by individuals traveling within the City. The system was designed to provide specialized services for seniors, disabled, and for those individuals whose transportation needs were not met by the then existing fixed route services provided by the then Southern California Rapid Transit District (SCRTD), now the Los Angeles County Metropolitan Transportation Authority (LACMTA). GOALS AND OBJECTIVES Since the start of Arcadia Transit, the objective of the City Council has been to provide demand - responsive transportation services to as many passengers as efficiently possible. The primary goals of the program are to provide a transportation system which: Provides a convenient, comfortable, and realistic alternative to the automobile; 2. Is accessible to everyone in the City and provides for the special needs of the transit dependent (i.e., the young, seniors, disabled, economically disadvantaged and other non- drivers); 3. Reduces the vehicle miles, mobile source emissions and improves mobility within the City which leads to the conservation of energy, improved air quality and reduces traffic and parking problems within the City; 4. Is supportive of and consistent with the comprehensive land use goals and policies of the City's General Plan and Southern Califomia Association of Govemment's (SCAG) Regional Development Guide; 5. Is consistent with regional, state, and federal transportation goals and policies; 6. Encourages local public participation in the transportation planning process including senior and disabled participation; 7. Is capable of managed growth and effective and efficient operations; 8. Utilizes private sector services to the largest extent possible; 9. Is well maintained and safe; and 10. Has cost and funding sources that can be closely monitored and evaluated to ensure proper and effective expenditures. COORDINATION ACTIVITES On May 6, 1975, the Arcadia City Council executed a Memorandum of Understanding (MOU) between the City of Arcadia and the SCAG to establish a cooperative and mutually beneficial working relationship between the Regional Transportation Planning Agency and the transit system operators with the region. The purpose of this MOU was to help facilitate a comprehensive, effective, and coordinated transit service within the region and the City. The City of Arcadia has entered into similar agreements with the SCAG since 1975. The City continues to forward to SCAG copies of its FTA National Transit Database Report for SCAG review. Arcadia Transit is also a member of the LACMTA's Bus Operator's Subcommittee. The City plays an active role on this committee. PUBLIC COMMENT ON FARE SERVICE CHANGES Any fare or service change would be implemented through the annual SRTP process. As such, public meetings would be held to discuss the change. Public comments are welcome throughout the SRTP process and will be taken at each of the meetings. The comments will be reflected in the minutes of the meeting and addressed in the SRTP. PUBLIC PARTICIPATION DURING FY 2000 During FY 2000, the City is planning to hold several public meetings regarding its transportation service. Similar to public meetings held in FY 1996, the Transportation Services Officer will hold two meetings at the Arcadia Senior Citizens' Commission. The first of these meetings was held on July 5, 1999. The purpose of each meeting will be to receive input from the Senior Citizen passenger -type group that constitutes approximately 40% of the system's patronage. In addition, the Transportation Services Officer will follow -up on issues regarding system operations related to service levels, fares, privatization and vehicle maintenance as discussed in FY 1999. Notices on meeting scheduled for later this year will be properly posted in Arcadia Transit vehicles, the Senior Center and in the local newspapers in accordance with City procedures for public hearings. All public meetings will be held in ADA accessible facilities that complied with the accessibility requirements set forth in the Americans with Disabilities Act of 1990. In addition, the City will also conduct annual surveys of the residents and the riding public regarding perceived transit operations aboard Arcadia Transit. The residential survey will be conducted randomly and will ask questions regarding the understanding and knowledge of the general public of the Arcadia system. The ridership survey will ask specific questions to current riders regarding services and possible improvements. RIDE SHARE ORGANIZATION The City and its contractor cooperate with Southern California Rideshare and LACMTA's telephone information services by providing updated service information, coordinated marketing programs and coordinated planning including dispatcher response to ride sharing inquiries. The City maintains open communication with its surrounding cities regarding the potential for coordinated services. FTA SCAG AND LACMTA COMMENTS TO THE 1999 SHORT RANGE TRANSIT PLAN No comments were received from FTA, SCAG, or LACMTA on the 1998 SRTP. OVERVIEW OF EXISTING CONDITION Service Description Arcadia Transit provides demand - responsive, shared -ride service to any individual within the legal geographical boundaries of the City of Arcadia. There is no age or other types of passenger - related restrictions that determine eligible riders. The service has the following general features: 1. Hours of service: 7:00 a.m. to (6 p.m. weekdays; 7:00 a.m. to 7:00 p.m. weekends. 2. Response time: Average 15 minutes. Average vehicle traveling time is approximately 15 minutes. Average trip length is approximately 3.1 miles. 3. Service area: Approximately eleven square miles. 4. Fare structure: $75 full fare and $.25 for seniors, disabled, or anyone showing a valid DMV ID or placard, Medicare card, or doctor's note describing their disability. The City will also introduce monthly passes starting in August 1999. 5. Type of service offered: Curb -to -curb with pre- booked or on- demand service available. No charter or fixed route services are offered. 6. Operations: The City of Arcadia administers Arcadia Transit, Dispatching, vehicle operations, vehicle maintenance, personnel administration, driver training and data collection is conducted by R & D Transportation Services LLC, located at 714 South Date Street in Alhambra. The City pays a rate of $29.96 for the first 26,000 vehicle service hours and $18.04 for each hour thereafter up to 30,000 vehicle service hours for services provided to at least 5.2 passengers per vehicle hour. The hourly rate is reduced $1.00 for each tenth below the 5.2 target. R & D Transportation was recently awarded the Arcadia Transit contract in June 1999, and will begin operating service in Arcadia effective July 3, 1999. Other paratransit services operating in the northern San Gabriel Valley include Monrovia Transit, Pasadena Dial -a -Ride, Duarte Transit, Sierra Madre Dial -a -Ride and Temple City Dial -a -Ride which are all services developed and funded from the Proposition A Incentive Programs as well as local funds. These services regularly bring riders to the Arcadia City limits to be transported by Arcadia Transit. Currently, the City is working with SCAG on the development of a Smart Shuttle program which is being developed to transfer patrons from within Foothill Transit, Duarte Transit, Monrovia Transit and Arcadia Transit services. The LACMTA and Foothill Transit operate fixed route service on major arterials within the City. The City assists the LACMTA and Foothill Transit with its public information efforts and provides for distribution of information materials at public facilities throughout the City. The present relationship between Arcadia Transit and the two fixed route operators is a complimentary one. The LACMTA and Foothill Transit's systems are primarily oriented toward long haul or inter -city transportation needs while Arcadia Transit service connects any two points within the City. Because of the demand - response service, LACMTA and Fleet Inventory and Vehicle Maintenance The current operating fleet of Arcadia Transit consists of 18 vehicles. The vehicle inventory includes seven 1998 nine - passenger vans, three 1998 twelve- passenger vans, four 1995 five - passenger sedans and four 1995 nine - passenger vans. The City anticipates the replacement of all 1995 vehicles during this fiscal year with nine to eleven - passenger vehicles. All vehicles are owned by the City of Arcadia and are maintained by the City's contractor, R & D Transportation Services LLC. Currently, the City monitors all vehicle breakdowns and repair forms. In addition, the City's Agreement and Scope of Work with the contract operator sets forth standards for vehicle maintenance. Energy Contingency The City does not have an energy contingency reserve fleet. Spare Ratio Vehicles The City's spare ratio consists of two vehicles of 11 % of the 18- vehicle fleet. Privatization The City is proud of the extent of private sector involvement relating to Arcadia Transit. One hundred percent (100 %) of the operating budget and over seventy -five percent (75 %) of the total budget of Arcadia Transit goes to the private sector provider under contract with the City. In addition, the City consistently uses the private sector to provide all capital projects. 4 EVALUATION OF SERVICE AND IMPROVEMENTS Service Improvements The transportation consulting firm of Booze Allen & Hamilton, Inc. was contracted with by LACMTA to complete a Triennial Performance Audit of Arcadia Transit. The report documents the audit findings, conclusions and recommendations in the areas of progress against prior audit recommendations, TDA and TPM data reporting compliance and trends, use of goals and objectives and functional area performance. For details on the recommendations made on the audit, please see Table L -6. The City continually evaluates the system through the utilization of performance indicators that are collected by the system operator on a monthly basis. Paratransit services are reviewed by hour of day to help analyze system demands and to identify inefficient dispatching practices. Arcadia Transit' peak hours range from 7:00 a.m. to 9:00 a.m. and 1:00 p.m. to 3:30 p.m. when seniors, students and shoppers utilize the system for essential transportation needs. According to the City's service contract, the contractor is to provide vehicle hours of service in response to system demands, thus there are not guaranteed vehicle hour requirements. However, the contract operator must provide service levels no less than 26,000 revenue hours per year. As a result, the operator is available to dispatch vehicles on an as needed basis to meet system demand and is allowed to remove vehicles when demand is at a low point but without a reduction to current service levels. System efficiency and dispatch monitoring is achieved through utilization of data which details passengers per hour, passengers per mile, response time and review of passenger complaints. PERFORMANCE MEASURES Arcadia Transit's performance measures include passengers per vehicle hour and miles per passenger trip, subsidy per passenger, cost per passenger, cost per mile, percent no loads, no -shows and total vehicle hour costs. All performance measures are developed in a monthly report generated on the contract operator's computer system. In addition to the performance measures, the City maintains accurate records related to weekly vehicle hours, vehicle mileage, orders received, no-loads, full fare passengers, senior and disable passengers, fare revenue, maintenance costs and total gallons of gasoline consumed. All material is maintained on a weekly basis and reports are generated with City's and the contract operator's computers. Decisions related to system efficiency, service provisions, and system analyses are based upon the data that is collected as detailed above. In addition, the City frequently receives feedback from system users in an attempt to identify system problems, shortcomings or positive points. Other issues are discovered through surveys and public meetings. In recent years, Arcadia Transit unlinked passenger ridership has leveled off and is beginning to rise. It has been assumed that the ridership deflection is the result of changing demographics and the implementation of Los Angeles County's ADA Complimentary Paratransit Program Access Services, Inc. Additional marketing and improved operating /dispatch efficiencies have helped restore Arcadia Transit ridership to old levels. 5 RECOMMENDED OPERATING AND CAPITAL PLAN Operatina Plan Arcadia Transit is planning no new service decreases for FY 2000 or other years covered under this plan unless reduction in available revenue force changes. Further, for the first time, the City has capped the number of hours the City's Contractor may provide, at 30,000. This cap is roughly 4,000 hours higher than the past two fiscal years' service levels. Staff analysis indicates that service is utilized during all existing service hours and that the system operator is able to dispatch vehicles in an efficient manner that coincides with system demands. As a result, there are no service extensions or restructured services planned for FY 2000 or additional years covered under this plan. Capital Proiect Justification The City's proposed transit capital program is intended to meet existing conditions while managing future demand. The plan consists of the purchase of eight (8) eleven - passenger vans as replacements for the existing 1995 fleet vehicles currently in service that have exceeded their useful life per FTA guidelines. The cost of these replacements vehicles is estimated to be $58,125 each or $465,000 total. The plan also calls for the possible design and construction of a Compressed Natural Gas (CNG) fueling facility. The City was awarded $200,000 in Section 5307 Discretionary Capital funds towards this purchase. An additional $200,000 will be allocated from other funds for the design and construction of the station. An additional $121,000 will be allocated towards the City's Maintenance Services Facility for necessary CNG upgrades for vehicle maintenance and inspections. The total cost of the City's Compressed Natural Gas Program is estimated to be $521,000. The City is also the recipient of Congestion Mitigation and Air Quality Funds identified through the Los Angeles County Metropolitan Transportation Authority's Regional Transportation Alternative Analysis (RTAA) for eligible capital and technology procurements. The City has identified a need for capital funds for future the CNG fueling facility and future demonstration projects including possibility of a fixed route shuttle. The technology funds will procure an integrated radio communications system with GPS capabilities allowing Arcadia Transit to operate with the highest level of technology available. Handicapped Accessibilit In accordance to Section 504 of the Rehabilitation Act of 1973, Section 317© of the Surface Transportation Assistance Act of 1982 and the Americans with Disabilities Act of 1990, Arcadia Transit has an approved Handicapped Accessibility Program. The Program details the City's effort to maintain its current "fully accessible" status. For more information on the plan, please see the "City of Arcadia Transit Handicapped Accessibility Program." Future Arcadia Transit Operational and Capital Plans In FY 00 the Development Services Department in conjunction with its transit operations contractor, R & D Transportation will develop and begin implementation of the City's first 6 Arcadia Transit Five Year Strategic Plan. The purpose of this Plan is to provide of a future direction in the areas of operations, finance, capital procurement, development/implementation of new policies and procedures and the development/implementation of system goals and objectives. Specifically, the Five (5) Year Strategic Plan will incorporate the following: • Revenue Forecasting ( Faeebox, local funds and FAP) • New /Expanded Services (Medical trips, and shuttle services) • Fare Policies (acceptance of other fare media) • Sale of Passes and tokens (Evaluate monthly Arcadia Transit Passes) • Operational goals and objectives, (Patronage and farebox recovery ratios) • Future capital procurements (Vehicles and technology) • New policies and procedures (No shows and service outside the City limits) The Five (5) Year Strategic Plan will provide a significant level of input into the future development of Short Range Transit Plans. The goal of the Strategic Plan is to identify system inefficiencies and identify /implement possible solutions creating an effective and efficient transit operation. Table L - 1 Current Fare Structure: FY 1999 Type of Service Fixed Route Demand Re Cash/Token Regular Token Elderly Disabled /Medicare Student College Express - Specify Zone Structure Cash Transfers Regular within System Regular to other System Elderly Disabled /Medicare Multi -use Cards (specify number of uses) Regular Elderly Disabled /Medicare Me tro Card Discounts Other Passes Regular Elderly Disabled Student College Express - Specify Zone Stamp Joint Passes Regular Elderly Disabled Student College Not Listed above (please describe) 0.25 0.25 TABLE L -2 FLEET INVENTORY AS OF JUNE 30, 1999 Year Built Type of Fuel Vehicles Vehicles used ... Vehicles Service .,. Vehicles Service Vehicles major Rehab Fixed •. Service Demand Service .. Total Number - - TABLE L - 3 HISTORICAL & PROJECTED FLEET CHARACTERISTICS *Spare Ratio = Spares for Maint /Peak -Hour Fleet FIXED ROUTE SERVICE 1998 Audited 1999 Actual 2000 Planned Peak -Hour Fleet 16 16 Spares For Maint. Spares For Maint. 2 2 Spare Ratio* Spare Ratio* 12% 12% Energy Conti ency Reserve Enerqv Conti enc Reserve Inactive Fleet Inactive Fleet Total Vehicles Total Vehicles 18 18 New Expansion Vehicles New Expansion Vehicles New Replacement Vehicles New Replacement Vehicles 101 8 *Spare Ratio = Spares for Maint /Peak -Hour Fleet DEMAND RESPONSIVE SERVICE 1998 Audited 1999 Actual 2000 Planned Peak -Hour Fleet 16 16 16 Spares For Maint. 2 2 2 Spare Ratio* 12% 12% 12% Energy Conti ency Reserve Inactive Fleet Total Vehicles 18 18 18 New Expansion Vehicles New Replacement Vehicles 101 8 *Spare Ratio = Spares for Maint /Peak -Hour Fleet SYSTEM TOTAL 1998 Audited 1999 Actual 2000 Planned Peak -Hour Fleet 16 16 16 Spares For Maint. 2 2 2 Spare Ratio* 12% 12% 12% EnerqV ContigencV Reserve Inactive Fleet Total Vehicles 18 18 18 New Expansion Vehicles New Replacement Vehicles 10 8 *Spare Ratio = Spares for Maint /Peak -Hour Fleet TABLE L - 4 HISTORICAL AND PROJECTED FINANCIAL STATUS SOURCE AND APPLICATION OF CAPITAL FUNDS BY YEAR OF EXPENDITURE ($ 000), MODE: Dial -a -Ride SOURCE OF CAPITAL FUNDS: FEDERAL CAPITAL GRANTS" 1998 1999 2000 Audited Estimated 1 Planned FTA Sec. 5309 (Sec. 3) FTA Sec. 5311 (Sec. 18) FAU Grants 75 65 FTA Sec. 5307(Sec. 9) $357 $440 Other Federal (Assume 83/17 match) (CMAQ) $ s7 STA from reserve .STATE CAPITAL GRANTS AND SUBVENTIONS TDA (ART 4)- Carryover Prior year TDA current from unallocated TDA from reserves 75 65 TDA (ART 8) STA current from unallocated 22 STA from reserve Other State (Specify) LOCAL' CAPITAL GRANTS System Generated Prop. A Interest Prop. A Local Return 75 65 Prop. A Other (Discretionary 40°x) Prop. C Discretionary Prop. C Local Return Prop. C Other (Interest) Other Local (Specify) TOTAL CAPITAL REVENUE 432 624 TOTAL CAPITAL EXPENSES 432 624 SOURCE OF OPERATING FUNDS: FEDERAIC: CASE GRANTS AND REIMBIIRSEMENTS FTA Sec. 5307 (Sec. 9) Operating FTA Sec. 5311 (Sec. 18) Operating FTA Sec. 5303 (Sec. 8) Technical Studies Other Federal (Specify) (Table L -4 continued) STATE CASH GRANTS' AND "REIIVIBURSEMENT5 TDA Carryover - prior year 83 85 85 TDA Current from unallocated 300 286 290 STA Current from unallocated 17 19 Other State (Specify) 1.00Ai. CASA GRANTS AND REIMBURSEMENTS Passenger Fares 83 85 85 Special Transit Service 1277 1 1,149 1,139 Charter Service Revenues Auxiliary Transportation Revenues Non - transportation Revenues Prop. A %40 Discretionary 242 223 228 Prop. A %25 Local Return 596 500 500 Prop. A Incentive fund Prop. A Other (Interest) 4 4 Prop. C %40 Discretionary 39 15 15 Prop. C %20 Local Return Prop. C %5 Security 6 6 Prop. C Other (Interest) 1 1 11 Other Local (Specify) TOTAL OPERATING REVENUES 1277 1,149 1,139 TOTAL OPERATING EXPENSES 1277 1 1,149 1,139 Purchased Service-Included in Plan 1277 1,149 1,139 Purchased Service -Not included in Plan 1277 1,149 1,139 City of ARCADIA TABLE L - 5 TPM / TDA REPORT FORM 1998 AUDITED Annual Weekday FAP Funded Non -FAP Funded Local Service Express Service Dial -A- Ride' FAP Subtotal Dedicated Funding Dial -A- Ride Other Codes3 System Total TSE Base Restructuring BSIP Other Total Vehicle Miles (000) 308 308 Vehicle Service Miles (000) 272.8 272'8 Total Vehicle Hours (000) 21.1 21.1 3hicle Service Hours (000) 24.9 24.9 reak Vehicles 16 16 Unlinked Passengers (000) 115.4 115.4 Linked Passengers (000) 115.4 115.4 Passenger Revenue (000) Aux. Rev /Local Subs. (000) 70.3 307.1 70.3 307.1 Op. Cost Less Depr. (000) Full Time Equiv. Employees 804.6 31 1 804.6 31 Base Fare 0.75 0.75 Total. System: Annual Saturday Sunday &Holiday & Weekdays FAP Funded Non -FAP Funded Local Service Express Service Dial -A- Ride' FAP Subtotal Dedicated Funding Dial -A- Ride Other Codes3 System Total TSE Base Restructuring BSIP Other Total Vehicle Miles (000) 373.5 373.5 ehicle Service Miles (000) 332 332 Total Vehicle Hours (000) 30 30 Vehicle Service Hours (000) 26.5 26.5 Peak Vehicles 16 16 Unlinked Passengers (000) 140 140 Linked Passengers (000) 140 140 Passenger Revenue (000) 85.3 85.3 Aux. Rev /Local Subs. (000) 373 373 Op. Cost Less Depr. (000) 977.5 977.5 i "Included Dial -A -Ride" only includes operations that historically have been included in the FAP calculations. Y "Dedicated Funding" includes: FEMA, Base Restructuring, TSE & Overcrowding, Other Special Funding arrangements. 3 "Other Codes" includes Subscription, Contract, Special Events service. TABLE L -6 PERFORMANCE AUDIT FOLLOW -UP OF RECOMMENDATIONS FROM THE LAST COMPLETED PERFORMANCE AUDIT PERFORMANCE AUDIT RECOMMENDED ACTIONS OPERATOR PROGRESS TO DATE Monitor Adminisrative Costs Administrative costs have been reduced. Monitor Road Calls /Maintenance Procedures A comphrensive Maintenance Plan is now in place. TABLE L - 7 CAPITAL PROJECT SUMMARY FY 2000 Project Name Funding Federal Amount State/ Local Amount Total Project Cost Purchase of eight (8) replacement Vehicles 383 82 465 Design, engineering and construction of CNG fueling facility 297 224 521 Purchase of integrated communications system w /GPS 29 4 33 FY 2001 Funding State/ Total Project Name Federal Local Project Amount Amount Cost Purchase of integrated communications system w /GPS 29 4 33 (Table L -7 continued) FY 2002 Funding State/ Total Project Name Federal Local Project Amount Amount Cost Purchase of integrated communications system w /GPS 53 6 59 Adak O City San Gabriel A-1fs ' Attachment B N Grandview Av ORPORAT80 Arcadia L Arcadia Transit �L � � oaoQD ,- � ,:� service Area LJH Siena Marne �% JJ � �� Onrge Grow Av � \\ Soy �D�� L.��1L���'���l�J ❑� �y 1L f--iD= BED Da 4� Civic Center ti SantaAntta �a Rax Track : MM b, Arcadia � nn1�W Couniy Park � a Ur e � oho C o \ Arcadia � Methodist Hospita l Arcadia n Li 1 �� LLLJJJLLLJJJLJ n LO o �5 Aoog' 0.2 0 0.2 0.4 0.6 0.8 1 Miles 1�O��. a��C7��1t1 avitiunc. EXHIBIT C - - - - - - - -- ' - - - -- Route 177 n • + Eras« �I[�'i °I +o+ + YE�TE,� Route 491 ttttlltltl / RtaD[ir4R � CNVRC «ILL DL[N 'y �'�• c° r � `r`' +•. E//o. Q o&o �Ry D« 5�. • Route 267 �ttt■. 7f (/ � OAKDAL r7 fUELa TR SJV' t' L� , ® OAK DALE DR i' 71 , IOlDEOUR LN � I: w-.. LS� "� EL O PL" `,,�'l i,D" -M IRAN Route 187 7 r o; Droru cu » QO , RCP. OR ES ,r '1t' trt[ «IUtRtt aS 'i •cars ROAD «.......••..., yJ :`..... .•TYr• ..� J ; FEAR cLt« %SJ D st = •r OS �a L& .� •ARNO DR Route 79/379 . � r . «.TIE # g - �.,^� w�YT �isrA s Ya »O «Pre[ ,•v •+err: �, Vfa r ~'�• j' "� e �` •f�(Q Route 268 JIIIIIIIIIIIIIIIIIIII V _ V V 0.M fr 4t Olu V 1 ✓ J � ii �( .. „ i L s [ 5 Ar } I r�aRaND ! � Q ra•- @I �� ai .v E°T' .� cRA «u v�E• t J wr . w;, rid sl .� 4'•4[� 'i � ■ c A±, ... , Tn• �,,, ! ICr•a r - LA.RL : r - \•} StA u f Route 7 8 �•o /378 .' arturo 3 Av g }���g �rorrturo • Av r ,a•r . s _ . ! d $ + f .r : #O#�i o 0.11 ,. YONTECITO. s rT3 aERST.Mr CT i° o i ' i E i - r f / Ly \..�• Q µ,. fT •K �{ \O 0 • r ' CYP AL IDT—ST o,• Za�°r ry c . s.n• -14 A CT R,e ♦ T 'y 19tRYaiA w r ' -�T[AM r` L AM IAaRi L ��r} Y r /c.aA•r Q cRAN[LIM r +`� o Sc�~•E ' i' �K = CLVD {t �f row I r •L 'r'- a,F it `•^ Y v/ '� r i r IL oJ' • : C Ar •' D•OZrECT A, } MANZ Av a P`' ° «iT gI c' T " TtIRiNiR M 3 T e n j s •v t i.f S a 2is •I[�• t`N .A l�Fi4 g : �i •MCF i � � TI �E eR: /E 'C� it ., � '� AV w'rR` /3 I•' •��. \� � i i i iR[^'S 0«[ i .v '`,+ i oA•nR a //It srmo .�R «NOOO ► E .S !.: 144•" 10 Q 41 o OR 5 ` ° _ C�C «T Mi = rDMaoC R Ludt v. dtOa r w 'o t_ Z. NILLCRE ST t _- DNCS av ..I :'✓f �� s il� TIy �;� o O r r u ► C OT i T i' CEDAR .Y r r wwt4 0 ♦ r AV • S l- srM db e . ! rALLEN LEAF SID •,ou,• b \'•Artf}A OR O NCAAgt W ' •na•oA .•�" : raorNlcL s � w 'L)-- r " "•% ° -'L1W V[Ilpt Ca lO°"DOU d i �� . FOOT IRIi `:i :R ?�, Dor•¢uoo a FOOTHILL B BLVD= $ tl . ' .... .0 > SDR[�Tw s AV CST - C, I " ° I - PD `• h7F PG • •.• r, i_ •�`� - - «aY[M �V �� �J� • �� i !r O _ L[YOM o w ij a��v„R Ir.��$ srAr! ` \� COLORaD : •" •a COLORADO .� BLVD i -� a \. All et, o DR 101 sS AT+ i : 1 �� Av av ` ^{'� Y"� "pDCOS A."El [7 DR mdtiL Ro - Sf.Vf IDf STI I ral «UT .V= i . a� sr -AL". r •r •Y 1i t pR ..!e_ i0 rt/ IM/f1 t 3 c= t D ."E S•hUT .+ W AV RDrAI 0A• r1T Rv�, ✓'1 �• .� T ALYD«D W + AAy �4► �iA �Dlfn r - �"" • eu �o� ��` r LIZ Av �iYa= aAV YuL[ Ay ' =i < /rD !� CIACR .S °�`� • L . I ST � . •. • •«•rL•�• «t••a « -• � • �••�})•«•r •tR•«• - � �O I . r `! � p tIEGaA ••• . {0 2 Ar - •` I E $ 1 �, . -' " -/ 1- BONITA ST .G fLareA" t:r,•a eT 7� 1— •.2 /LAiy'm 1 .. -C /[rM 11 y ix, oV G•[.D y'' SFr r f 8,�p 010V .' .. •.CAD /A CALIFORNIA I ST o ,y0n,la♦ 7 - T Q.Sf w'•NCI i ``Fy VC C Dr•rr 11 •+ !. ♦. 1 •..,-�18��__ - .- - f _ •~ �/� I:I A R C A D I A r[9 G OuAiDEiD :1 i d ,�•;•; °+LO Atn d 3 a `; , ncr� j. •F ah •.:�. - - - O IQ /C! Sr+r /O LDORADO ST __- ' ° tDA�� 4 • ts",wrl iv/n Arr•t aA rANO ST I ° rA ;S• q� at \ ADO �N/OI /II! I ST �. 2 S•. / [ANTE! ;CNOA ST t - 1-- ._il�� i ;Ey Vc _L! v /If srir/or [ IsrAf'O wIN ING.� uCi ST • ` a. : C' .:[: ✓r•a f_A T AM US DR . _ ��• I r RILL• v�T'A _t` srE, s•G . •rr! oAa' a/CIlE ST hd• - - �•.E v 1■ Z rf .i ..CAD A $ .a 8'FAI[rylEw� AV a LT. '.:L•, •.E�• 5T CDC, �(w' D" ►! r • Dr :�sT•y fT�a LELANO rr J i I LORT • -.., s fa : TArLOR ST : D s%• rr ►v �7 q • /ro = f - 'N Y AV' :I �K = AYGY V IA L ' w i� - ■ `S OrO[C r CIA « •r'iAa CST r I Fll. tl ARCApA �� A " qn . R. e!' it / tQ �SCrOOL AN MAGNA r'•'A } . RRa A a LA i RR c c.•.o G.w�t , :.�; �I U. a j l[ ROT Av ROY_ r [«['• L[Wraw of -LAO- LE TIULAI E - t. N YI AY - .rA0Y1 `+• /� lTf Rr =C 1 I L � • Q ` aLY[lA .�, YA� a4• iPJT RAMC A RD oAY ELL+ R' YC A i) • I w _ Y - ,RD[�roaLE,,: v A' CAMIND REIL RARpLA° AWTA t(� >r- RD C MINO AAVI _ Rte: OR i : rI « «I[ ri -''• AY /! _ _. c'd� ' "I :� yl z� LvDRf �jl ♦ �., +r S tt•r•E �� ,L IT. •': S - ' N RY1N �_ wwa •4•E y� NORMAN A •!rr .=a. �, oo� >.; Urr . [rrI ROR .•I - R� `- i Av i_ i �I LEMON AV _ s RCS ii s ` I M- S7 r ` rb :: 5 nrLOJII ST Av = L ;MONK A► rILOr/ R AV LfAp,Y r -1 D=Y ALSTER t a rlf TAal YAG `A4C 1_a' d gcKf # S C/ 7. LEMON T w R IF - e ��> L ETIS VLL ST - I r13TIR1A fLNO IYFRC .` �I r. C A FLORES W • ......r r R cIRY f oI • a �BCLtT S* .W• /«oMa Lr y Ic ^ y► .ST . T LL av LAS ►v s L r ^h• I r L pL'/ T 'ST st V E•" !!11' +' Ng O ARTMIa •w AV A TMUR •r Ar COTLI 'DTIC �� O EL: v T Y•n�+ LONGOEN _r, �',,� Tr > ruwuT r A _ y =oAIaaCa(w, o f 9E1/i l,l. `�I• �' " 3K�. a.•r P / I _ pO. A '' «D0��1 ,' L RT ROSEMARIE R r ^ zI. ❑ z h Y .•�F�.1 sue, ( ST�AV ►A r W L «n =R _ RO^E_Ll '� WIC' 3 _ sE cwYd�E . .A /iV . r,ILDS ALTOS AV 1 WA* o EY rn r�� r•� R,i RrL L JI N FL SANDR �I a :ns St -•. r7 . F I ti c '3 AV WOODRUFF - ��}I-p w .sue o • ten w. r1NDRA Av \\ % 1G rl; ' ATV S crlr -. SANDNA _, �V: oI -I Its _ _ s R •`•L -5q O f 1 `.�` it Y• s�� <i< •� b :t �, • =• twc f 00011= - � DANBIFt R G ` S < e I -� ; r /Lr /DA► ArriART ME«EOS� AL LL mcc,f RJURRVIO #,u ! ,� [ �•rR v TWF 1�WMWR, ..! I o _� =w /L a eCi ,rp,Ep�� jf: Ar i T• , i " �ti �' t • R RD a. o RD LOA L -J lArp . . '� p vIE04E "���Ic'LE ,R ii' LML ml 9 GAVSFAr7A?Y •` <9fJOth _ •DOD�•r• t� ST i•?^ �7 i - r if �[R r 90, III! /e DC,y 'r ST ,Q fOGYE `I'�O_L`.I.«.,E t' r �^ .' 'A�•.. i [PEER 1,I OLIVE Sr - W - L �J+• I s .MDSE[« r t .i_ AN SD .0 'S ~ `o . ILL v r• MDN A IE IL,•D1 " ST �.y1/n ^1 JO —. ..• �• ?` - "'1� .t '91 - PEE« 1 �A'"'. w I, :,E.:.,� •� ,./ r .~e .._ . r,Lww pR�� F • / •-.j Si -L..f = RAT `CC. . /�'�z. -•i ., r 1 ��i 1'R S/ _ •E�I..� _ 1 � �fL'_ -� . a lff �/ I _ -- L-` i t — _ •y, ytpyrW i .�j�I NNNN: ' ! i • l i `� � P � �y'1/ � T2' - Ti a1_.*"1i'^11' �. z WK ' `I►y' fi 4T b 37aiq ON -10 o■Nwnf tr g t i 'tN? NM OI oar■r31 1>i <° ° VN3n d v o��Nryyrea 0101311rr aNn a ■■.. r015111171rr3 ca Q s • ` 'ro VONlov" :iF-- 34 AY .O11Oia30 Y / y -AV Ar aneowY v •AV - ` CCC Yd• oo+ iia " i l' _ Aawi r^ o. A 17W o SO • < as ■til OOS o 009 uQi J 1 dl O i > > i ■ a liv.LNnvn 3 `AraU .tip' 11 �AV NVw VB r y a� • N O < 3+ J o °� y 3Ary 'Nils Y G� la7 � Mfr .i9n r r]Drnws O 'n� g i W o ° ^ ►' �p)b � ayZ,�� jraw,.A ti �� O,y' AadOd a alal .iPAD �Tro�pbg iotaro My +� n Ar 3,lwsvr I i < >< < g .A40�31S3N tS • A r "► a Q 'w x'19 br{f Sla] .y .1 lIN r A Y ONVI13 ° < r7 z > aJ — y1 �' �' 30ss3xlr "0K n n i i111swaa - i ■°Ce 'a i �.� ,� _� 3 o g q r V d •° P 3 anle p N,�• i i> g `.Fo „''X� N °+]h \ _ AV < AVw s+ ,41R v m 'AV O M ■�I v < rJ r "v N IAY 1 W cc sr11r1]N3 OOT 0 0 W d " uCJ s 'AV z i i i °i 3 tl w 2 N r ' J nrK 'AV d t v rvw03 w 1s << <� : as v a y g m 130srr AV r13V3V f .� AallrA ■7oowZ < j -AV W 350r1311 � ; U � � Tag � • < - < 1' •f• 'Ar Y1StA llr a o Oo AV a•r � � ■o TM , r S vyly � 3�_� ,.,, 3r]rlrt ■ r i SL Ar r 1 �j' P� �T' w„ g ;w■r.ov urry 0 sS') .�. d a V1N71H = J 'AY ;J'� N10i ✓' 1a hN01N.a V03" v" AY 13101A° Q i = =i z O • •rvn Ar WI .y yrR Yawl 1M51li OWN 13 W `�' 7n V 1 fS5 Y31MOi J �Ci Ar �u=i � < ,AC 'ld 13SNI1S i i = : a s • O J'$ j1: ° c y z v -m f- F Y r t ON13 y °s S r - a13UtlV7 'AV r� 5 3N19 z pwr7 ld OOT N103N11 J 3 Ago nAOruoly � " _•AV— i i i i i N1G 'AV ODD . e e r Y � `- �`+ ; J i 'AV . ►• �y s> N ' ptl£ is J < >z'A ah' � off'' � > �► y 'AY � LL - j.' MZ < 'i m � _ F ��� P S V Ar 331 4(s- '1/ Ct S r -.. ' < $ _ v,v sN33rD ■aar " �F � y '►ti n n ■vo •Ar r° � � ~ � N :c z a :■■ p'► q, GiNq Yl IV 31'JYrO 't6 r LL U n V'AYW_ r 37w] I 3 — J -••� ' AV N0571,N u O YO > > ° . o i s� W 4 Jo+ > 351 Ol >. ■°c Ka z Y 1f10'1 ba < < < < z j I < Y W nr aoaAUlro DQr pQfrl�rs 0 rl . n > 'AV � c b• y Alan vas i O O = J N ON tt - � 'Ar YPf1 O DrYllll �r7 'wa rasa l3, 0 OC > O � W a� ■■lanow �> ,a. 1� �'Z��' � �� � 0. i 1e rr ■r W 3 a ■o a]■wo zo .rr o� <I LL LL •� rK 1• b • .p ] ��„ �`P �arrlAN 'Otl r. Sy � SrU ■rS 'r �•• vW-i � " e fi� •p •ro r "' 9-Ub 0300r -all Qipoa d 'aa nr]rlrr5 ^s - _ rte•r S anz < � � G � is ty ° + -i Y��_ w' ai 'n snrAa k °j"rs �'��,• t. s • � .. `�E.i ° . e • aJ, r N �l E wra _ N n 13 111 'n `iD.' 3Y 4 fir. _' }� •aM l < ° me -C 1 d 7■owr�AT p m 3 ra \4 d 9 i e u7 5 • 1^ i S : Av � S ow ■ d :_ � 3 i V• �S r la ._°� rlil ■ra L 4 aos �' t_ .Y. 4 °yi t 0 •1,, �3i 9 n i NOM = �W I a m NONY] Nt +° ` ■K W •�. �n "'J 3'� - +.+nmr � •AY ATON }. > + fah a} 4i 3 iRn n •n m > r'; < _ oc ` W AVVN o dr n s °e Q ii e a W i N N < < p < x Y. ? C 'r3 ; �U LL � WJ ° 71V ■1 s o N < re AV 3AO _ o u � W ,1•` �L W 1W"y' "Ri. O g -?",Z r-` � 4, ot�s d LL < 7 i 31N IV "7�� = � a�o~� •p AYr l SN1nos ` ,-- -'c ci y, £ 0 ld r3AD � vrr7 vi W ;>i � Y K q _ � �$ vaw S <[ � , � � .. • 3N p) d' � N Mol e a _ i � 5 � angn : rals ■w i Nam r o __,. .:+:.. ir' > W S l.unerw .n s Y � <Ar a3■a3Arin sb n�wo : 'GX iw rr A v S <� r> Ot iAr vsr 3 b ■0 4 rs O � - O a � .ra■ .N O � U 2 N '��• Wj 1 'aO MDO a .SNrOKO ro■ ` 1 => > i W Q�ve ` s i •q ° Y� �•.o• l aarNa N+3Ra° 2. O < < < 0 7ww m C ' ►. O • o ..'�. e o !a < < c > a• ° � u -r $ o O7 O i � ..•.s.. afar > ° as �i � w: s +�° OM W� o � � ' ° -r � S AV 15 N3a vp i < S � 3 112 'z W i Ash aa■ Vl S � �• ?4 3 4r Nr�� z � c� E i E a - Aasa.� ND Av o Av Ala r31 3D .m ;a pw i r °� �� o g Rv n s 3 .��ii'"X u la >� °� 2 •W _� W n� f �• Lb 'b` y1r °z°Ar }t+ l_ m Ar'; 1sANNns = N Ark s s s -„ >'■r r o lr g g ti 3�9 ., 135Nn M -�'�7N t•. W its MOSINC„ g NN1 .yn 'p g t D■,rp i a OIDaa09■ ■op■olV Y / / - ■u N ,l Ar,7 3 w i rC Ru' S3 � n � rON�IlIN31w awmt w �; �r s pry 1+ LL AV o o Iw �� ` i W W DOOM I Ar ■cN�� g >� o �J� `` � 'Wu •Ar 3 rxd0 '� �'` °e ^' °> " " � 3 _ t • `= .Klri lava '^ � i g�� 6� W W 'AV J rpi'/• +� 1rA] �� `l J� t t° ' aVM3oti aroi0"f .do CVr 3NOM0 ac W Ar sn■]ve i r ° I��m rrin ° o rVN031 1 W < z ° A o r ILLDI "r Sn` i s r_ _ 31r3AV0 _ x i . Ar r Sn101 AF n101 y o N Y �aA ,.off•_ 4 `�:�!31 Ir �0......� C 1„�S n .l c �,d"'p e M �. s.I o o1QO8 Irl t uAno«!��■\0 1 4 s PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES, I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above - entitled mat- ter. I am the principal clerk of the printer of the Arcadia Weekly, a newspaper of gen- eral circulation which has been adjudged as a newspaper of general circulation by the Superior Court of the County of Los Ange- les, State of California on the date of October 3, 1997, Casd Number GS004333; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpa- reil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: J W� -aq, I CL C� ic� I declare under penalty of perjury that the foregoing is true and correct. Dated at Arcadia, Los Angeles County, California, this _2�K day of , 19 qq% Signature Arcadia Weekly Core Media Group, Inc- 53 E. Huntington Dr., #B Arra!iia ('.aQ10()7 (R')R1 ?CIA _lnnn Attachment E (This space is Proof of Publication of a bc _?bJo r NOTICE OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL NOTICE IS HEREBY GIVEN that on TUESDAY, AUGUST 17, 1999, at 7:00 p.m. in the Arcadia City Hall Council Chambers, 240 West Huntington Drive, Arcadia, Califor- nia, a public hearing will be held by and before the City Council for the Purpose of receiving public input re- garding the adoption of Arcadia Transits FY 2000 -2002 Sion Range Transit Plan (SRTP). -F . At said time and place an oppor- tunity wit be afforded aI those inter- ested and the public in gansfail to be. heard. For additional information, Please contact Michael Busch, Trans. portation Services Officer, In the Development services Departmem at (626) 574 -5435; 240 West Run-- tington Drive, Arcadia, Monday through Thursday, between the tours of 7:30 am. and 5:30 p m., and on alemate Fridays between the hours of 7:30 am. and 4:3o p.m. Clty Hal WIN not be open Friday, July 30 or Friday, August 13, 1999, /s/June D. Afford city Clerk Dated: ' July 22, 1999 Publish: July 29, 1999 1r NOTICE OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL NOTICE IS HEREBY GIVEN that on TUESDAY, AUGUST 17, 1999, at 7:00 p.m. in the Arcadia City Hall Council Chambers, 240 West Huntington Drive, Arcadia, California, a public hearing will be held by and before the City Council for the purpose of receiving public input regarding the adoption of Arcadia Transit's FY 2000 -2002 Short Range Transit Plan (SRTP). At said time and place an opportunity will be afforded all those interested and the public in general to be heard. For additional information, please contact Michael Busch, Transportation Services Officer, in the Development Services Department at (626) 574 -5435, 240 West Huntington Drive, Arcadia, Monday through Thursday, between the hours of 7:30 a.m. and 5:30 p.m., and on alternate Fridays between the hours of 7:30 a.m. and 4:30 p.m. City Hall will not be open Friday, July 30 or Friday, August 13, 1999. June D. Alford City Clerk Dated: July 22, 1999 Publish: July 29, 1999 LEGAL NOTICE OF PUBLIC HEARING AND ADOPTION OF Arcadia Transit's FY 2000 -2002 Short Range Transit Plan Notice is hereby given that a public hearing will be held in the Arcadia City Hall Council Chamber, 240 W. Huntington Drive, Arcadia, California, on Tuesday, August 17, 1999 at 7:00 p.m. for the purpose of receiving public input regarding the adoption of Arcadia Transit's FY 2000 -02 Short Range Transit Plan (SRTP). For additional information, please contact the City of Arcadia's Development Services Department at (626) 574 -5435 during regular business hours. Michael Busch Transportation Services Officer Development Services Department U Fr30 -�'7 AM. Aft Cmp �� vv3 7P , wacwnu �! ier. \CGk'OgATGn ,pc STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT August 17, 1999 TO: Mayor and City Council FROM: Don Penman, Deputy City Manager /Development Services Director By: Donna Butler, Community Development Administrator SUBJECT: REPORT AND RECOMMENDATION TO ADOPT RESOLUTION NO. 6132: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, FINDING THE CITY OF ARCADIA TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT (LIR) IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. g1IMMORY Each city in the State of California is required to submit annually a Local Implementation Report and certify by resolution to the local Congestion Management Agency that it is in compliance with the local Congestion Management Program. For the City of Arcadia, the report and resolution are to be sent to the Los Angeles County Metropolitan Transportation Authority (MTA) as the Local Congestion Management Agency. The report is due by September 1, 1999. Staff is recommending that the attached Resolution No. 6132 be adopted and sent to the MTA with the Local Implementation Report. BACKGROUND The Los Angeles County Metropolitan Transportation Authority's (MTA) Congestion Management Program (CMP) was developed in response to the passage of Proposition 111 in 1990. The 1997 CMP is the fourth edition adopted by Los Angeles County since such programs were required by Proposition 111. LASER IMIGED /,q� d"la 7` ., W P.If . 1"a- Proposition 111 provided an increase in the State gas tax to fund regional transportation improvements, and included the CMP to monitor regional transportation conditions. Conformance with the CMP assures that local agencies are providing transportation improvements to offset the congestion resulting from new development. If a city does not conform to the CMP, that city's share of the gas tax increase provided by Proposition 111 will be withheld and allocated to the County to use on regional transportation projects. To assure conformance with the CMP, local agencies are required to submit an annual Local Implementation Report (LIR) to the MTA. The LIR must be adopted at a public hearing, and submitted to the MTA by September 1 st. The LIR is to be adopted by a resolution, self - certifying that the City is in conformance with the CMP. In order to conform to the requirements of the CMP, the City must perform the following actions: 1) Continue to implement the Transportation Demand Management (TDM) ordinance (Ord. No. 1984) and the Land Use Analysis (LUA) program (Reso. No. 5780). 2) Submit to the MTA, by September 1st, a Local Implementation Report that consists of a self- certifying resolution of conformance, a deficiency plan status summary; a new development activity report, and transportation improvements credit claim forms, if applicable. The LIR must show that the City is meeting its congestion reduction responsibilities. The requirements of the TDM ordinance and LUA program are being applied to relevant projects, and the attached resolution and report show that the City of Arcadia is satisfying its congestion reduction responsibility, and is in conformance with the CMP. DISCUSSION Compliance Action No. 1 The City Council adopted a Transportation Demand Management (TDM) ordinance (Ord. No. 1984) and a Land Use Analysis (LUA) program (Reso. No. 5780) in 1993. The TDM ordinance applies to new, non - residential developments of 25,000 or more gross square feet. The LUA program applies to any project subject to an environmental impact report (EIR) under the California Environmental Quality Act (CEQA). Reso. 6132 — CMP Conformance Report August 17, 1999 Page 2 Compliance Action No. 2 The Local Implementation Report to be submitted to the MTA must include the following: • Self- Certified Resolution of Conformance. Resolution No. 6132 finds the City of Arcadia to be in conformance with the CMP and adopts the Local Implementation Report in accordance with California Government Code Section 65089. • Deficiency Plan Status Summary The City must maintain a positive balance of Deficiency Plan "credits ". At the beginning of this reporting period (June 1, 1998 to May 31, 1999) the City of Arcadia had a balance of 9,679 "credits ". Based on the 4,086 "debits" accumulated due to new development, the 1,563 "adjustments" granted for demolitions, and the 1,369 "credits" for regional transportation improvements, the City of Arcadia, as of May 31, 1999, has a positive balance of 8,525 "credits ". Therefore, the City is in conformance with the CMP. • New Development Activity Report The CMP requires that cities mitigate traffic congestion resulting from new development. The CMP applies "debits" to new development, and "adjustments" for demolition. Cities are required to track all new development activity to determine the amount of "debits" that must be mitigated, and may adjust the amount of "debits" by an amount for demolitions. During this period, the City accumulated 4,086 "debits" as a result of new development activity, and 1,563 "adjustments" due to demolitions. • Transportation Improvements Credit Claims Cities may submit to the MTA a list of regional transportation improvements that reduce regional congestion for "credits ". For this reporting period, six capital improvement projects and the continued implementation of the TDM ordinance earned 1,369 "credits ". Reso. 6132 — CMP Conformance Report August 17, 1999 Page 3 CEQA The adoption of a Local Implementation Report is not subject to the requirements of the California Environmental Quality Act (CEQA). The development or adoption of regional transportation improvement programs is exempt by statute (CEQA Guidelines Section 15276). Any local projects, however, that are to be implemented pursuant to a regional transportation program would be subject to CEQA. FISCAL IMPACT Nonconformance with the CMP could jeopardize gas tax funds. If the MTA determined that a city is not in conformance with the CMP, the State Controller is notified to withhold from that jurisdiction its annual allocation of the State gas tax increase enacted by Proposition 111 (Streets and Highways Code, Section 2105). If, after 12 months, a city still has not conformed to the CMP, the withheld gas tax funds will be allocated to the County. For the City of Arcadia, the amount that is currently subject to CMP conformance is approximately $323,000.00. RECOMMENDATION It is recommended that the City Council: A) Adopt Resolution No. 6132: A Resolution of the City Council of the City of Arcadia, California, finding the City of Arcadia to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report (LIR) in accordance with California Government Code Section 65089; and, B) Direct the City Clerk to transmit a signed copy of the Resolution to the Los Angeles County Metropolitan Transportation Authority by September 1, 1999. Attachments: Resolution No. 6132 Local Implementation Report Approved: William R. Kelly, City Manager Reso. 6132 - CMP Conformance Report August 17, 1999 Page 4 City of Arcadia Date Prepared: 02- Aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 Contact: Jim Kasama Phone Number (626) 5745445 CONGESTION MANAGEMENT PROGRAM ". FOR LOS ANGELES COUNTY ... DEFICIENCY SUMMARY 1. Total Current Congestion Mitigation Goal [from Section I] ..:.. ........ (2,523) Exempted Dwelling Units 0 Exempted Non - residential sq. ft. (in 1,000s) 0 2. Transportation Improvements Credit Claims [from Section 11) .................. 1,369 Land Use Strategy Claims 0 Capital Improvement Claims 6 Transit Claims 0 TDM Claims 1 Total Strategies Claimed 7 Subtotal Current Credit (Goal) .................. 1,154 3. Carryover Credit from Last Year's (1998) Local Implementation Report .................. 9,679 Net Deficiency Plan Credit Balance: .................. 8,525 Section 1, Page 1 0 City of Arcadia Date Prepared: 02- Aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 SECTION I - NEW DEVELOPMENT ACTIVITY REPORT -•- DEVELOPMENT RESIDENTIAL DEVELOPMENT ACTIVITY Category Dwelling Units Debit Debits Value /DU Single Family Residential 78.00 x 6.80 = 530 Multi-Family Residential 128.00 x 4.76 = 609 Group Quarters 0.00 x 1.98 = 0 COMMERCIAL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Debit Debits Value /1000SF Commercial (less than 300,000 sq.ft.) 44.26 x 22.23 = 984 Commercial (300,000 sq.ft. or more) 0.00 x 17.80 = 0 Freestanding Eating & Drinking 4.501 x 66.99 = 301 NON - RETAIL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Debit Debits Value /1000SF Lodging 112.88 x 7.21 = 814 Industrial 1.00 x 6.08 = 6 Office (less than 50,000 sq.ft.) 50.01 x 16.16 = 808 Office (50,000- 299,999 sq.ft.) 0.00 x 10.5D = 0 Office (300,000 sq.ft. or more) 0.00 x 7.35 = 0 Medical 0.00 x 16.90 = 0 Govemment 1.06 x 20.95 = 22 Institutional/Educational 1.441 x 7.68 11 University 0.001 x 1.66 = 0 OTHER DEVELOPMENT ACTIVITY Description (Attach additional sheets if necessary) I Daily Trips I Debit Debits (Enter "0" if None) Value/Trip ENTER IF APPLICABLE 1 0.001 x 0.71 = 0 ENTER IF APPLICABLE 1 0.001 x 0.71 = 0 Subtotal New Development Activity = 4,086 Adjustments (Optional) - Complete Part 2 - 0 = 1,563 Total Current Congestion Mitigation Goal (Points) _ (2,523) Section I, Page 2 0 City of Arcadia Date Prepared: 02- Aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 .SECTION I - NEW DEVELOPMENT ACTIVITY REPORT (Continued) Enter information where it says "Enter." If not applicable, enter "0" so it will total. ... O. IMPORTANT: Adjustments may be claimed only for 1) development permits that were both issued and revoked, expired or withdrawn during the reporting period, and 2) demolition of any structure within the reporting period. RESIDENTIAL DEVELOPMENT ADJUSTMENTS Category Dwelling Units Adjustment Subtotal Value /DU Single Family Residential 113.00 x 6.80 = 768 Multi - Family Residential 5.00 x 4.76 = 24 Group Quarters 0.00 x 1.98 = 0 COMMERCIAL DEVELOPMENT ADJUSTMENTS Category 1000 Gross Square Feet Adjustment Subtotal Value 11000SF Commercial (less than 300,000 sq.ft.) 22.08 x 22.23 = 491 Commercial (300,000 sq.ft. or more) 0.00 x 17.80 = 0 Freestanding Eating & Drinking 0.00 x 66.99 = 0 NON- RETAIL DEVELOPMENT ADJUSTMENTS Category 1000 Gross Square Feet Adjustment Subtotal Value/1000SF Lodging 0.00 x 7.21 = 0 Industrial 0.00 x 6.08 = 0 Office (less than 50,000 sq.ft.) 1.54 x 16.16 = 25 Office (50,000- 299,999 sq.ft. ) 0.00 x 10.50 = 0 Office (300,000 sq.ft. or more) 0.00 x 7.35 = 0 Medical 15.12 x 16.90 = 256 Government 0.00 x 20.95 = 0 Institutional/Educational 0.001 x 7.68 = 0 University 0.001 x 1.66 = 0 OTHER DEVELOPMENT ADJUSTMENTS Description I Daily Trips I Adjustment Subtotal (Attach additional sheets if necessary) (Enter "0" if None) Value/Trip ENTER HERE IF APPLICABLE 0.001 x 0.71 = 0 ENTER HERE IF APPLICABLE 0.001 x 0.71 = 0 Total Mitigation Goal Adjustments (Points) = 1,563 Section I, Page 3 1 3 2 215.2 3 Arterial Center Medians, Other Major Arterial 5. Scope 1.0 6. Units lane -mile 4 Tum median 7. Str. Name: Duarte Road 8. From/To: El Monte Avenue to Santa Anita Avenue 9. Intersection: Duarte Road 900 -feet west of Santa Anita Avenue--F 10. Map Page: 567 11. Participants: City of Arcadia 12 MTA Funding: 0% 13. Your share of local funding: 100% 14. Portion of Project within your jurisdiction: 100°% 15. Other Info: Two-way left turn median 16 17 18 19 20 21 22 23 24 145.00 145 1998 $4 100 %. 3 0 100 °!° 145 Section Il.b, Page 1 i City of Arcadia Date Prepared: 02- ,aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 SECTION II.b - CAPITAL IMPROVEMENT CREDIT CLAIMS Total Cap. Imp. Projects: 6 Total Cap. Imp. Credit (Points): 1,304 1 s 2 215.2 3 Arterial Center Medians, Other Major Arterial ::4 5. Scope 2.5 6. Units lane -mile 4 Center median 7. Str. Name: Huntington Drive S. From/To: Second Avenue to Fifth Avenue 9. Intersection: N/A 10. Map Page: 567 11. Participants: City of Arcadia 12. MTA Funding: 0% 13. Your share of local funding: l00% 14. Portion of Project within your jurisdiction: 100% 15. Other Info: Install landscaped median 16 1 17 1 18 1 19 1 20 21 22 23 24 1145.001 363 1 1996 1 5318 1 100% 1 3 0 100% 363 M , 1 6 2 244.2 3 Intersection Modification, Other Major Arterial 5. Scope 1.0 6. Units tersectior 1 4 Right turn lane 7. Str. Name: Huntington Drive B. FromlTo: N/A 9. Intersection: Huntington Drive at Second Avenue 10. Map Page: 567 11. Participants: City of Arcadia 12. MTA Funding: 0% 13. Your share of local funding: 1Do°% 14. Portion of Project within your jurisdiction: 100% 15. Other Info: Right turn lane for eastbound traffic 16 17 18 1 19 1 20 21 22 1 23 24 144.00 144 1996 1 $57 1 100% 3 0 100% 144 01156110melm 00, 1 7 2 244.2 3 Intersection Modification, Other Major Arterial 5. Scope 1.0 6. Units tersectior 4 Left turn lane at Huntington Drive and First Avenue 7. Str. Name: Huntington Drive B. FromfTo: N/A 9. Intersection: Huntington Drive at First Avenue 10. Map Page: 567 11. Participants: City of Arcadia 12. MTA Funding: 0% 13. Your share of local funding: 1oD% 14. Portion of Project within your jurisdiction: 100% 15. Other Info: Left turn lane for north /south bound traffic 16 1 17 18 1 19 1 20 1 21 1 22 1 23 1 24 1144.001 144 1 1996 1 $58 1 100% 1 3 1 0 1 100% 1 144 Section Il.b, Page 2 I City of Arcadia Date Prepared: 02- Aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 SECTION ll.e - TDM CREDIT CLAIMS Total TDM Projects: 11 ITotal TDMCredit (Points): s5 1 321.0 CMP TDM Ordinance 215.15 1000 qsf Non - Residential building permits issued, as reported in Section 1 No other description /entries required for this strategy. This is already done for you. 16 17 18 19 20 21 22 23 24 0.30 65 n/a 1 n/a 1 100 °!° 3 n/a 100% E5 f� t� v a s ` Section Il.e, Page 1 Vz- f 7 -, In CRPOftAT4 •c' STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT August 17, 1999 TO: Mayor and City Council FROM: Don Penman, Deputy City Manager /Development Services Director By: Donna Butler, Community Development Administrator SUBJECT: REPORT AND RECOMMENDATION TO ADOPT RESOLUTION NO. 6132: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, FINDING THE CITY OF ARCADIA TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT (LIR) IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. SUMMARY Each city in the State of California is required to submit annually a Local Implementation Report and certify by resolution to the local Congestion Management Agency that it is in compliance with the local Congestion Management Program. For the City of Arcadia, the report and resolution are to be sent to the Los Angeles County Metropolitan Transportation Authority (MTA) as the Local Congestion Management Agency. The report is due by September 1, 1999. Staff is recommending that the attached Resolution No. 6132 be adopted and sent to the MTA with the Local Implementation Report. BACKGROUND The Los Angeles County Metropolitan Transportation Authority's (MTA) Congestion Management Program (CMP) was developed in response to the passage of Proposition 111 in 1990. The 1997 CMP is the fourth edition adopted by Los Angeles County since such programs were required by Proposition 111. LASER IMMED 11-d a la to of _ '%,a._. Proposition 111 provided an increase in the State gas tax to fund regional transportation improvements, and included the CMP to monitor regional transportation conditions. Conformance with the CMP assures that local agencies are providing transportation improvements to offset the congestion resulting from new development. If a city does not conform to the CMP, that city's share of the gas tax increase provided by Proposition 111 will be withheld and allocated to the County to use on regional transportation projects. To assure conformance with the CMP, local agencies are required to submit an annual Local Implementation Report (LIR) to the MTA. The LIR must be adopted at a public hearing, and submitted to the MTA by September 1 st. The LIR is to be adopted by a resolution, self - certifying that the City is in conformance with the CMP. In order to conform to the requirements of the CMP, the City must perform the following actions: 1) Continue to implement the Transportation Demand Management (TDM) ordinance (Ord. No. 1984) and the Land Use Analysis (LUA) program (Reso. No. 5780). 2) Submit to the MTA, by September 1st, a Local Implementation Report that consists of a self - certifying resolution of conformance; a deficiency plan status summary; a new development activity report; and transportation improvements credit claim forms, if applicable. The LIR must show that the City is meeting its congestion reduction responsibilities. The requirements of the TDM ordinance and LUA program are being applied to relevant projects, and the attached resolution and report show that the City of Arcadia is satisfying its congestion reduction responsibility, and is in conformance with the CMP. DISCUSSION Comoliance Action No. 1 The City Council adopted a Transportation Demand Management (TDM) ordinance (Ord. No. 1984) and a Land Use Analysis (LUA) program (Reso. No. 5780) in 1993. The TDM ordinance applies to new, non - residential developments of 25,000 or more gross square feet. The LUA program applies to any project subject to an environmental impact report (EIR) under the California Environmental Quality Act (CEQA). Reso. 6132 — CMP Conformance Report August 17, 1999 Page 2 Compliance Action No. 2 The Local Implementation Report to be submitted to the MTA must include the following: • Self - Certified Resolution of Conformance. Resolution No. 6132 finds the City of Arcadia to be in conformance with the CMP and adopts the Local Implementation Report in accordance with California Government Code Section 65089. • Deficiency Plan Status Summary The City must maintain a positive balance of Deficiency Plan "credits ". At the beginning of this reporting period (June 1, 1998 to May 31, 1999) the City of Arcadia had a balance of 9,679 "credits ". Based on the 4,086 "debits" accumulated due to new development, the 1,563 "adjustments" granted for demolitions, and the 1,369 "credits" for regional transportation improvements, the City of Arcadia, as of May 31, 1999, has a positive balance of 8,525 "credits ". Therefore, the City is in conformance with the CMP. • New Development Activity Report The CMP requires that cities mitigate traffic congestion resulting from new development. The CMP applies "debits" to new development, and "adjustments" for demolition. Cities are required to track all new development activity to determine the amount of "debits" that must be mitigated, and may adjust the amount of "debits" by an amount for demolitions. During this period, the City accumulated 4,086 "debits" as a result of new development activity, and 1,563 "adjustments" due to demolitions. • Transportation Improvements Credit Claims Cities may submit to the MTA a list of regional transportation improvements that reduce regional congestion for "credits ". For this reporting period, six capital improvement projects and the continued implementation of the TDM ordinance earned 1,369 "credits ". Reso. 6132 — CMP Conformance Report August 17, 1999 Page 3 CEQA The adoption of a Local Implementation Report is not subject to the requirements of the California Environmental Quality Act (CEQA). The development or adoption of regional transportation improvement programs is exempt by statute (CEQA Guidelines Section 15276). Any local projects, however, that are to be implemented pursuant to a regional transportation program would be subject to CEQA. FISCAL IMPACT Nonconformance with the CMP could jeopardize gas tax funds. If the MTA determined that a city is not in conformance with the CMP, the State Controller is notified to withhold from that jurisdiction its annual allocation of the State gas tax increase enacted by Proposition 111 (Streets and Highways Code, Section 2105). If, after 12 months, a city still has not conformed to the CMP, the withheld gas tax funds will be allocated to the County. For the City of Arcadia, the amount that is currently subject to CMP conformance is approximately $323,000.00. RECOMMENDATION It is recommended that the City Council: A) Adopt Resolution No. 6132: A Resolution of the City Council of the City of Arcadia, California, finding the City of Arcadia to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report (LIR) in accordance with California Government Code Section 65089; and, B) Direct the City Clerk to transmit a signed copy of the Resolution to the Los Angeles County Metropolitan Transportation Authority by September 1, 1999. Attachments: Resolution No. 6132 Local Implementation Report Approved William R. Kelly, City Manager Reso. 6132 — CMP Conformance Report August 17, 1999 Page 4 2 City of Arcadia Date Prepared: C)2-Aug-99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 Contact: Jim Kasama Phone Number. (626) 574-5445 CONGESTION MANAGEMENT PROGRAM FOR LOS ANGELES COUNTY 1999 DEFICIENCY PLAN STATUS SUMMARY 1. Total Current Congestion Mitigation Goal [from Section 1] .................. (2,523) Exempted Dwelling Units 0 Exempted Non-residential sq. ft. (n 1,000s) 0 2. Transportation Improvements Credit Claims [from Section 11] .................. 1,369 Land Use Strategy Claims 0 Capital Improvement Claims 6 Transit Claims TDM Claims Total Strategies Claimed 7 Subtotal Current Credit (Goal) .................. 1,154 3. Carryover Credit from Last Year's (1998) Local Implementation Report ......... ......... 9,679 Net Deficiency Plan Credit Balance: .................. 8,525 Section 1, Page 1 City of Arcadia Date Prepared: 02- Aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 SECTION I - NEW DEVELOPMENT ACTIVITY REPORT PART 1: NEW DEVELOPMENT ACTIVITY RESIDENTIAL DEVELOPMENT ACTIVITY Category Dwelling Units Debit Debits Value /DU Single Family Residential 78.00 x 6.80 = 530 Multi-Family Residential 128.00 x 4.76 = 609 Group Quarters 0.001 x 1.98 = 0 COMMERCIAL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Debit Debits Value /1000SF Commercial (less than 300,000 sq.ft.) 44.26 x 22.23 = 984 Commercial (300,000 sq.ft, or more) 0.001 x 17.80 = 0 Freestanding Eating & Drinking 4.5DI x 66.99 = 301 NON- RETAIL DEVELOPMENT ACTIVITY Category 1000 Gross Square Feet Debit Debits Value /1000SF Lodging 112.88 x 7.21 = 814 Industrial 1.001 x 6.08 = 6 Office (less than 50,000 sq.ft.) 50.011 x 16.16 = 808 Office (50,000- 299,999 sq.ft.) 0.00 x 10.50 = 0 Office (300,000 sq.ft. or more) 0.00 x 7.35 = 0 Medical 0.00 x 16.90 = 0 Government f 1.06 x 20.95 = 22 InstitutionallEducational 1.44 x 7.68 = 11 University 0.001 x 1.66 = 0 OTHER DEVELOPMENT ACTIVITY Description (Attach additional sheets if necessary) I Daily Trips I Debit Debits (Enter "o" if None) Value/Trip ENTER IF APPLICABLE 0.001 x 0.71 = 0 ENTER IF APPLICABLE 0.00 x 0.71 = 0 Subtotal New Development Activity = 4,086 Adjustments (Optional) - Complete Part 2 0 = 1,563 Total Current Congestion Mitigation Goal (Points) _ (2,523) Section I, Page 2 City of Arcadia Date Prepared: 02- Aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 ,SECTION I - NEW DEVELOPMENT ACTIVITY REPORT (Continued) Enter information where it says "Enter." If not applicable, enter "0" so it will total. .A DEVELOPMENT ADJUSTMENTS IMPORTANT: Adjustments may be claimed only for 1) development permits that were both issued and revoked, expired or withdrawn during the reporting period, and 2) demolition of any structure within the reporting period. RESIDENTIAL DEVELOPMENT ADJUSTMENTS Category Dwelling Units Adjustment Subtotal Value /DU Single Family Residential Multi - Family Residential Group Quarters 113.00 5.00 0.00 x 6.80 = 768 x 4.76 = 24 x 1.98 = 0 COMMERCIAL DEVELOPMENT ADJUSTMENTS Category 1000 Gross Square Feet Adjustment Subtotal Value /1000SF Commercial (less than 300,000 sq.ft.) 22.08 x 22.23 491 Commercial (300,000 sq.ft, or more) 0.00 x 17.80 = 0 Freestanding Eating & Drinking "0) x 66.99 = 0 NON- RETAIL DEVELOPMENT ADJUSTMENTS Category 1000 Gross Square Feet Adjustment Subtotal Value/1000SF Lodging 0.00 x 7.21 0 Industrial 0.00 x 6.08 = 0 Office (less than 50,000 sq.ft.) 1.54 x 16.16 = 25 Office (50,000299,999 sq.ft.) 0.00 x 10.50 = 0 Office (300,000 sq.ft. or more) 0.00 x 7.35 = 0 Medical 15.12 x 16.90 = 256 Government 0.00 x 20.95 = 0 Institutional/Educational 0.00 x 7.68 = 0 University 0.001 x 1.66 = 0 OTHER DEVELOPMENT ADJUSTMENTS Description I Daily Trips I Adjustment Subtotal (Attach additional sheets if necessary) (Enter "o" if None) Value/Trip ENTER HERE IF APPLICABLE 0.001 x 0.71 = 0 ENTER HERE IF APPLICABLE 0.001 x 0.71 = 0 Total Mitigation Goal Adjustments (Points) 1,563 Section 1, Page 3 City of Arcadia Date Prepared: 02- Aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 SECTION II.b - CAPITAL IMPROVEMENT CREDIT CLAIMS Total Cap. Imp. Projects: 6 Total Cap. Imp. Credit (Points): 1,304 00 "IMA "6111 1 2 3 Arterial Center Medians, Other Major Arterial 5. Scope 6. Units 2 215.2 4 Turn median 1.0 [lane-mile 7. Str. Name: Colorado Place B. From/To: Colorado Street to Huntington Drive 9. Intersection: N/A 10. Map Page: 567 11. Participants: City of Arcadia 12. MTA Funding: 0% 13. Your share of local funding: loo % 14. Portion of Project within your jurisdiction: 100% 15. Other Info: Two-way left turn median 16 1 17 18 19 20 21 22 23 24 145.00 145 1998. $14 100% 3 0 100% 145 1 3 1 2 215.2 3 Arterial Center Medians, Other Major Arterial 5. Scope 1.0 6. Units lane -mile 4 Turn median 7. Str. Name: Duarte Road 8. From/To: El Monte Avenue to Santa Anita Avenue 9. Intersection: Duarte Road 900 -feet west of Santa Anita Avenue 10. Map Page: 567 11. Participants: City of Arcadia 12- MTA Funding: 0% 1 13. Your share of local funding: 100% 14. Portion of Project within your jurisdiction: 100°% 15. Other Info: Two -way left turn median 16 1 17 1 18 19 1 20 21 22 1 23 24 145.00. 145, . _ _1998 $4 100°% 3 0 1 100% 145 Section Il.b, Page 1 7. Str. Name: Huntington Drive B. FromfTo: B. Fromrro: N/A 9. Intersection: 11 - Participants: 9. Intersection: Huntington Drive at Second Avenue 10. Map Page: 567 11. Participants: City of Arcadia 14. Portion of Project within your jurisdiction: 1 DD% 12. MTA Funding: 0% 13. Your share of local funding: 1 00% — 14. Portion of Project within your jurisdiction: l00% 15. Other Info: Right turn lane for eastbound traffic 1 16 17 1 18 19 20 21 22 23 24 2 3 Intersection Modification, Other Major Aiterial 7. Str. Name: Huntington Drive B. FromfTo: NIA 9. Intersection: 11 - Participants: Huntington Drive at First Avenue City of Arcadia 10. Map Page: 567 12. MTA Funding: 0% 13. Your share of local funding—: l00% 1 14. Portion of Project within your jurisdiction: 1 DD% 15. Other Info: Left turn lane for north/south bo raffic 7 22 23 24 Section U'b. Page 2 City of Arcadia Date Prepared: o2- Aug -99 1999 CMP Local Implementation Report Report Period: JUNE 1,1993 - MAY 31,1999 SECTION II.e - TDM CREDIT CLAIMS Total TDM Projects: 1 Total TDMCredit (Points): 65 1 321.0 CMP TDM Ordinance L 215.151000 g Non - Residential building permits issued, as reported in Section 1 No other description /entries required for this strategy. This is already done for yo � 16 17 18 19 V20 21 22 23 24 0.30 ES n/a nla 00 °�0 3 n/a 1OD °° E5 Section Il.e, Page 1 — � ?-Ci CiW� /pvrsin/7 ``OOilUllAT=,11 STAFF REPORT OFFICE OF THE CITY MANAGER August 17, 1999 TO: Mayor and City Council IFROM: William R. Kelly, City Manager By: John Risk, Communications Support Group and Cindy Rowe, Management Services Officer SUBJECT: Report and Recommendation to Adopt Resolution No. 6134, Approving the Transfer of Ownership and Control of the Cable Television Franchise from Cablevision of Arcadia/ Sierra Madre, Inc. to Century -TCI California, L.P. BACKGROUND This item was continued from the meeting of August 3 in order to allow Century attorneys additional time to review the terms of the agreement. On December 10, 1997, Century Communications Corp. ( "Century ") and TCI Communications, Inc. ( "TCI ") signed a letter of intent to establish a strategic partnership (the "Partnership "). TCI will contribute to the Partnership all the assets related to the businesses of certain cable television systems owned and operated by TCI serving approximately 245,000 customers in the area of Southern California. Under the City's cable television franchise, Section 11 — "Assignment or Transfer or sale of Franchise," states: (a) There shall be no assignment of a Franchise, in whole or in part, or change without the prior express written approval of the City. for purposes of this section assignment shall mean, "change of control or composition of authority" or "change of controlling interest." TCI's submission of the Form 394 on behalf of its subsidiary, Cablevision of Arcadia /Sierra Madre, Inc. ( "Cablevision "), complies with the requirement that the Licensee petition in writing for the City's written consent for such a proposed assignment. TCI /Century Transfer August 17, 1999 Page two DISCUSSION The City may approve the transfer subject to such reasonable conditions as the City may require. This gives the City the power to require information it deems relevant to determine the qualifications of the Partnership to own and operate the franchise and to require that the system be in good working order. It also may allow the City to request that the system meet current industry standards and to revisit the PEG access and equipment issues. The City's approval or denial of the transfer is, per Section 11 (e) of the franchise, to occur within 120 days, which also complies with Federal law. The 120 -day period starts with the delivery of the application FCC Form 394 and if a municipality does not act on a transfer application within the 120 -day time frame, the transfer is automatically deemed approved. The TCI Form 394 package was received by the City on February 16, 1999. The previous deadline was June 16, 1999, however through mutual agreement between the City and Century Communications, that deadline was extended to August 3, and then to August 18,1999. Under the proposed transfer, Century will contribute to the Partnership all the assets related to the businesses of certain cable television systems owned and operated by Century serving approximately 500,000 customers in the area of Southern California, including approximately 90,000 subscribers to be acquired in an exchange of cable systems described below. Century will manage the newly combined cable systems and own approximately 75 percent of the Partnership. Century and TO have agreed to exchange cable systems owned by Century in certain communities in Northern California for certain cable systems owned by TO in Southern California, allowing each of them to unify operations in existing service areas. TCI will exchange its East San Fernando Valley cable system serving approximately 90,000 subscribers for Century's Northern California cable systems, serving approximately 90,000 subscribers in the communities of San Pablo, Benicia, Fairfield and Rohnert Park, California. The East San Fernando Valley system will be contributed to the Partnership. Noteworthy findings from the City's due diligence associated with the transfer application are: 1) Franchise Name — at this time, it is expected that all the franchises, those currently owned by affiliates of Century as well as those currently owned by affiliates of TO in Southern California, will operate under the "Century Cable" business name. 2) Management — It has not been determined which entity will sign the Management Agreement attached as Exhibit A to the Agreement of Limited Partnership, although it is anticipated that it will be Century Communications TCI /Century Transfer August 17, 1999 Page three DISCUSSION (continued Corp. (a Texas corporation), or a wholly owned subsidiary. While the Management Agreement provides for management responsibility, it should not affect the day -to -day operation of the systems serving the referenced franchises. 3) Debt — The senior indebtedness that is contemplated to be arranged by the Managing Partner for the Partnership has not yet been negotiated. The Partnership currently anticipates that such senior indebtedness will not cause the operating cash flow of the Partnership to exceed the industry standard, 6 '/2 times debt to equity ratio. 4) Commercial General Liability and Automobile Insurance Coverage — Century's primary levels of liability coverage meet or exceed the City's current premium requirement. Further, their policies are augmented by an Umbrella Policy providing twenty million dollars ($20,000.000.00) of coverage. The Partnership will need to have similarly adequate coverage. 5) Responsibility for Remedying Items of Non - Compliance (Obligations and Liabilities) — Through its application, the proposed Partnership has offered to assume the obligations of the City of Arcadia franchise from and after the effective closing date of the transaction. Even following transfer of the City's franchise to the Partnership, Cablevision will continue to be responsible for any liabilities or obligations under the franchise that relate to the period prior to closing. In addition, the transfer agreement between the City and the cable companies states that the Partnership will assume Cablevision's obligations and liabilities that exist prior to closing. The City, therefore, will be fully protected with respect to all obligations and liabilities under the franchise whether occurring before or after the transfer to the Partnership. 6) Transfer of the Cable System and the Franchise — Century and the Partnership do not anticipate that the transfer shall result in a change in the management team and operational employees serving the City. The transfer of the franchise to Century -TCI California, L.P., is a change in technical ownership, but not operational management. A new Century - controlled affiliate will be substituted for the current one. The management team and operational employees serving the City are not expected to change, and neither the current terms and conditions of service nor the operations in the system serving the City are expected to change as a consequence of the transaction which is the subject of the pending transfer approval request. 7) Personnel — It is anticipated that regional supervisory management for TCI franchises being contributed to the Partnership will become the responsibility of the team currently managing Century's systems, with augmentation by 0"k Aft TCI /Century Transfer August 17, 1999 Page four DISCUSSION (continued) TCI personnel. It is also expected that the TCI employees serving the City's franchise will become employees of the Partnership. However, over time, there should be more coordination, some consolidation and standardization of administration when the franchise areas are managed jointly. 8) Issues Regarding Future Cable Systems Operations (a) The proposed transfer of the City franchise to the Partnership will in itself have no direct affect upon the regulated rate filings or rates and charges within the City. Future events and operating results including, but not limited to, the cost of programming changes and expansion of product choices, as well as reinvestment in the cable television network, likely will impact specific rate filings, as contemplated by the FCC rules and regulations. To the extent that such changes take place under the Partnership's governance, they will be appropriately reflected in required rate filings. Neither Century nor the Partnership can determine the extent to which such future events will occur or the specific impact of any single item or combination of items on future rate filings. (b) There are no existing plans to change the current service levels and operations of the Arcadia system as a result of the proposed transaction. However, Century believes that the operation of the proposed Partnership will meet or exceed the current service levels provided to the City. (c) It is expected that all franchises, both those currently owned by affiliates of Century and currently owned by affiliates of TCI, will operate under the "Century Communications" business name. In other words, all operations will conduct themselves the "Century" flag. Accordingly, while no decision has been made regarding whether or when to remove or discontinue use of equipment bearing Century's trademarks, service marks, logos, or similar identification, the Partnership may ultimately decide that no removal of discontinuation of such equipment will be undertaken. (d) The costs of this transaction will not be passed through to the subscribers that are affected. Consequently, no new Form 1240 will be submitted as a result of the proposed transaction. (e) The Partnership will comply with all franchise requirements with respect to PEG channels. TCI /Century Transfer August 17, 1999 Page five DISCUSSION (continued) (f) The Partnership is beginning its Beta testing of the @Home service in Southern California and hopes to eventually bring high -speed Internet access and digital cable services to all its franchises. Partnership is committed to the established schedule for providing for two -way and high -speed Internet access capabilities for the Arcadia system. However, it is unlikely that the cable system will have activated two -way capability and be capable of supporting high -speed Internet access sooner than currently scheduled. (g) While the provision of additional services are contemplated by the Partnership, at this time neither Century nor members of the Partnership are aware of any specific plans regarding whether, when, or how t telephony services will be provided over the cable system. If the Partnership subsequently determines that such a service will be provided, the Partnership will obtain any lawfully required approvals before providing such services. Century /Adelphia Merger Concurrently with this exchange, Century has entered into a subsequent agreement whereby Adelphia Communications Corporation ( "Adelphia ") will acquire it. Because of the transaction, Century has submitted an additional FCC Form 394 detailing the transaction between Adelphia and Century. The City's consideration of the Adelphia transfer is a separate process with separate timelines and does not enter into the actions before the City Council on August 17, 1999, relating to the TCI /Century Partnership. Conditions of Transfer /Reservation of Rights As of the time of the transfer request, certain items remained in a state of pending compliance. Subsequently, TCI and City staff has reduced the list of compliance and transfer issues to the following: 1) City finds Transferor has underpaid Transferor's "fee on fee" obligations to City by $28,402.41 from April 1, 1995 through September 22, 1997. Transferor and Transferee agree that Transferor has underpaid City by this amount for said period and agree to pay City a total of $28,402.41 as part of the 1999 last quarter franchise fee. TCI /Century Transfer August 17, 1999 Page six Conditions (continued Transferor is entitled to pass- through said amount to subscribers. Transferor /Transferee shall pass- through said amount over a period of not less than twelve (12) months. 2) Transferee agrees to pay franchise fees on franchise fees, commencing on the date of Transfer. 3) Transferee affirms its commitment pursuant to Ordinance No. 2084 (the "Ordinance ") to within two (2) years from the effective date of the Ordinance, transmit no less than seventy -seven (77) 6- megahertz (analog video channels) through the utilization of no less than a 550 megahertz activated cable plant. 4) Transferee affirms its commitment to activate capability throughout the entire Cable System to transmit Cable Services in two directions simultaneously with the addition of return modules and shall be capable of supporting high -speed Internet access services within two (2) years from the effective date of the Ordinance. 5) In approving the transfer, City reserves any rights it may have to impose conditions regarding access by third parties to Transferee's cable system for the delivery of Internet access service, and City's approval of the transfer shall not be deemed to have waived any such rights it may have to impose such conditions at a later date, regardless of whether a transfer or renewal is pending at that time. Transferee likewise does not waive any right it may have with respect to the imposition of such a condition. Prior to the enactment or enforcement of any such requirement, Transferee shall be provided with reasonable notice, an opportunity to be heard, and an opportunity to present evidence on any findings made or required to be made with respect to such a requirement. 6) Transferee agrees to adhere to the construction schedule for the Cable System upgrade set forth in a letter dated June 3, 1999 to City from Kurt Taylor, General Manager, TCI of California Los Angeles County System. 7) If not already provided, Transferee and Transferor commit, pursuant to Section 15(e) of the Ordinance, to provide modulation and standby powering at the following locations on or before August 15, 1999: (a) City Hall, 240 W. Huntington Drive a (b) Police Department Headquarters, 250 W. Huntington Drive (c) Fire Department Headquarters, 710 N. Santa Anita Avenue { (d) Pubiic Library, 20 W. Duarte Road TCI /Century Transfer August 17, 1999 Page seven Conditions (continued) and by December 31, 1999 at: (e) Maintenance Service Center, 11800 Goldring Road 8) If not already provided, Transferee will install, activate, and maintain an emergency audio override system, which by design, is not shared with any other jurisdiction, and which permits the City to deliver audio override programming on every channel of the System pursuant to Section 15(f) of the Ordinance. 9) Transferee agrees that it will abide by the Federal privacy provisions set forth in 47 U.S.C. §551 and applicable FCC regulations, as well as any applicable state and local privacy regulations. 10) Transferee agrees to comply with Section 15(b) of the Ordinance No. 2084 to have activated capability throughout the entire Cable System to transmit Cable Services in two directions simultaneously with the addition of return modules and shall be capable of supporting high speed Internet access services no later than June, 2000. 1 1) Transferee to provide City, within 30 days of close of the Transfer certificates, evidence of liability, automobile and workers' compensation insurance, naming City as an additional insured, in accordance with Section 8 of the Ordinance, with policies meeting all requirements of Section 8 of the Ordinance. 12) Transferee to provide new Letter of Credit to City, consistent with the terms of Section 9(2) of the Ordinance, within 30 days of the close of the Transfer. 13) Prior to commencement of any construction, Transferee to provide construction bond to City in an amount and form acceptable to City, per Section 9 of the Ordinance. 14) If not already provided, Transferor and Transferee agree to provide free basic tier service to the following public buildings per Sections 24(c)(1) and 24(c)(2) of the Ordinance: (a) Maintenance Service Center — 11800 Golding Road (b) Public Library — 20 W. Duarte Road TCI /Century Transfer August 17, 1999 Page eight Conditions (continued) 15) If not already activated, Transferor and Transferee shall activate City's second access channel for origination from the Arcadia Unified School District offices within 30 days of adoption of the transfer resolution. 16) Transferee shall maintain a local customer service center within City limits per Section 21(c)(1) of the Ordinance. 17) Transferor and Transferee agree not to pass through or otherwise surcharge any reimbursement paid to the City related to the City's review of the Transfer in any subscriber rate. 18) Transferor shall reimburse City its reasonable administrative, consulting, accounting and legal costs incurred in processing the application for approval of the Transfer within thirty (30) days of receiving an invoice from City. Notwithstanding anything to the contrary in the transfer resolution, Transferor shall reimburse City said costs regardless of whether the Transfer closes. FISCAL IMPACT Section 28 of the Ordinance, "Costs to be Borne by Grantee," states: (c) The Grantee shall reimburse the City for any and all "reasonable cost" associated with the City's administrative review and approval of transfer or assignment of ownership, up to an amount of ten thousand dollars ($10,000). Grantor and Grantee reserve the right to increase this amount by mutual consent. TCI has previously advanced the City $10,000. Within 30 days of adoption of the transfer resolution, City staff will request additional reimbursement for all reasonable direct and indirect expenses in excess of the $10,000. A provision of the attached Transfer Agreement and Condition #18 above requires reimbursement of all reasonable costs from Century with respect to the City's transfer proceeding. Costs are estimated at $24,000. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 6134, a Resolution of the City Council of the City of Arcadia, California, Approving the Transfer of Ownership and Control of the Cable Television Franchise from Cablevision of Arcadia /Sierra Madre, Inc. to Century -TCI California, L.P., with the conditions set forth in the Transfer Agreement and the staff report. o 7av -LCD .. "" Newt v STAFF REPORT MAINTENANCE SERVICES DEPARTMENT August 17, 1999 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dire,,_ or Prepared By: Bryan Boeskin, Management A lalys SUBJECT: REPORT AND RECOMMENDATION TO APPROVE THE TRANSFER OF THE EXCLUSIVE RESIDENTIAL REFUSE AND RECYCLING SERVICE AGREEMENT WITH NEWCO WASTE SYSTEMS TO USA WASTE OF CALIFORNIA SUMMARY The City was informed on July 7, 1999 that its exclusive residential refuse /recycling contractor Newco Waste Systems, Inc. ( NEWCO) is being purchased by USA Waste of California, a wholly -owned subsidiary of Waste Management, Inc. (WMI). WMI is a publicly held corporation traded on the New York Stock Exchange and is currently the largest solid waste disposal firm in the world. The existing Residential Refuse Collection Service Agreement with NEWCO, indicates that a transfer of ownership must be approved by the City Council. The existing agreement also provides the City with the authority to establish terms and conditions of the transfer. Over the past several weeks, staff held a series of meetings with representatives of NEWCO and WMI to finalize the terms and conditions that have been incorporated into the attached Transfer Agreement. Staff is recommending that the transfer be approved with several modifications to the agreement, intended to strengthen the reporting process and service accountability to the City. These conditions will ensure that existing quality of service and performance are maintained or exceeded. Staff is also recommending an agreement transfer fee of $50,000 along with the other supplemental conditions and service enhancements that have been incorporated in the transfer agreement. A copy of the conditions are included in the attached Transfer Agreement. BACKGROUND There has been a steady proliferation of mergers, acquisitions and consolidations in the waste industry during the last three to five years. WMI and former rival, USA Waste have been at the forefront of these corporate takeovers. The companies have now merged to form the world's largest solid waste disposal firm operating under the WMI corporate trademark. The assets of NEWCO Waste Systems, Inc. in the Cities of Arcadia and Monrovia are another of WMI's latest acquisition ventures. This transaction hinges on the successful transfer of NEWCO assets in both cities. The Monrovia City Council approved the transfer of their exclusive residential refuse agreement to WMI at their regular meeting on July 27, 1999. c c P� Mayor and City Council August 17, 1999 Page 2 DISCUSSION Newco Waste Systems has developed a long- standing, harmonious working relationship with the City of Arcadia. The professional relationship and commitment to service excellence has continued to develop, particularly since the renegotiation of the exclusive service agreement in 1996. NEWCO has worked diligently with staff to provide an extremely high level of quality service to the community which includes; timely and efficient collection of refuse /recyclables; cooperation in developing state - mandated diversion programs, responsiveness to customer needs and inquiries; strong support of civic and community activities and extremely reasonable rates to Arcadia customers. Staffs primary concern in effecting the transfer of the service agreement is that the extremely high standards of quality service and performance that have been practiced by Newco be maintained by the acquiring contractor, WMI. A review of WMI's 1998 Annual Report and staffs professional knowledge of WMI, indicates that the acquiring corporation certainly possesses the capital resources and operational expertise to perform residential refuse /recycling collection services for the City of Arcadia. Staff conducted additional background research to determine WMI /USA's quality of service and performance for other area cities where they have exclusive agreements. The research indicated that WMI /USA's performance and quality of service is relatively inconsistent, ranging from "Excellent" in some communities to "Unsatisfactory" in others. Some of the cities that contract exclusively with WMI indicated that they were generally dissatisfied with their performance and would change service providers if possible. Other cities were very satisfied with WMI and recommended them highly. CONCLUSIONS Staff concludes that WMI possesses the professional competence and capital resources to effectively perform the residential refuse /recycling collection services for the City of Arcadia. Based on these factors, staff is recommending that the NEWCO agreement for Residential Refuse and Recycling Services be transferred to WMI. Staff also concludes that certain terms and conditions should be placed on the Transfer Agreement, based on pending legal problems and staff research indicating that WMI has an inconsistent track record with area cities regarding quality of service. It is staffs opinion that the additional terms and conditions will ensure the maintenance of quality service, efficient performance and strict, timely compliance with the terms of the existing agreement. The transfer terms and conditions are labeled Exhibit A and are incorporated by the Transfer Agreement prepared by the City Attorney. The key condition is the payment of a $50,000 transfer fee to compensate for staffs time related to effecting the transfer and coordinating the transition of service providers. Upon execution of the Transfer Agreement, WMI will take over the refuse collection operations. The first WMI collection vehicle is anticipated to begin collection on August 23, 1999. Mayor and City Council August 17, 1999 Page 3 RECOMMENDATION It is recommended that the City Council: Approve the transfer of the City's Residential Refuse /Recycling Service Agreement with Newco Waste Systems, Inc. to USA Waste of California, and authorize the Mayor to execute the Transfer Agreement after approval as to form by the City Attorney. PM:BEB :dw Attachments Approved: William R. Kelly, City Manager Am.. Ask TRANSFER AGREEMENT REGARDING REFUSE AND RECYCLING AGREEMENT WITH NEWCO WASTE SYSTEMS, INC. AND ASSUMPTION OF CONTRACTUAL RESPONSIBILITY BY U.S.A. WASTE OF CALIFORNIA, INC. This Agreement to be effective on August 20, 1999 is by and between the City of Arcadia, a Municipal Corporation (hereinafter referred to as "City "), and U.S.A. Waste of California Inc. (hereinafter referred to as "Transferee "). WHEREAS, City and Newco Waste Systems, Inc. (hereinafter referred to as "Contractor ") entered into an Agreement effective August 6, 1996 until June 30, 2004 for the collection of residential solid waste and for recycling as fully set forth in said Agreement which is attached and fully incorporated as part of this Transfer Agreement; and WHEREAS, the referred to Agreements are to accomplish the public purposes set forth therein and to properly execute the police power of the City for the health, safety, and welfare of the community; and WHEREAS, Section X of the Agreement between City and Contractor provides for consideration of a transfer of contractor company subject to the terms and conditions set forth in said Agreement; and WHEREAS, on July 7, 1999 Contractor advised City of a proposed purchase of assets of Contractor by Transferee and requested City approval pursuant to Section X of the Agreement; and WHEREAS, this Transfer Agreement is necessary to properly consider and effectuate said transfer. NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES, COVENENTS, GUARANTEES AND CONDITIONS CONTAINED IN THIS AGREEMENT AND FOR GOOD AND VALUABLE CONSIDERATION, THE CITY AND TRANSFEREE DO HEREBY AGREE AS FOLLOWS: 1 1. Transferee affirms that they are acquiring assets from Contractor in order to assume full responsibility for performance of the residential refuse collection and recycling agreement (attached) with Arcadia. For these purposes Contractor shall be replaced and operations shall be conducted by Transferee under the name "U.S.A. Waste of California, Inc." 2. As a condition precedent to execution of this Transfer Agreement by the City, Transferee shall furnish proof of all required insurance to the satisfaction of the Arcadia City Attorney. If deemed necessary by the City Attorney, prior to City Council action regarding this Agreement, Transferee shall execute additional guarantee and/or indemnity provisions as required. 3. By signing this Agreement Transferee agrees to be bound to the attached Agreement previously executed by Contractor and to assume all responsibilities for the performance of said Agreement as a party to said contract in lieu of Contractor commencing as of the date set forth below. 4. Following action on this Agreement by the Arcadia City Council and prior to execution of this Agreement by the Mayor, a transfer fee of $50,000 shall be paid to the City of Arcadia. If additional transfers as defined in the Agreement are requested by Transferee, a fee of at least $50,000 shall be required. Depending on the nature and scope of any proposed future transfer, City reserves the right to require a fee amount in excess of $50,000. 5. Transferee shall be bound to perform as part of the contract those items set forth as modifications and requirements per the attached document labeled Exhibit "A ".. Except as changed or modified by Exhibit "A ", all other terms and conditions of the August 6, 1999 Agreement shall remain in full force and effect. 6. Transferee represents and affirms that it is fully capable of performing this Agreement consistent with the standards and performance criteria required by the City, without interference to its operation and with a full commitment of assets to meet all of the provisions of the Agreement which includes all of the attachments incorporated as part of this contract between City and Transferee. Approval of this Transfer Agreement by the Arcadia City Council and execution of this document by the Mayor shall signify approval of the transfer pursuant to Section X of the Agreement. Fa AM., Aak Dated: '1999 Dated: '1999 APPROVED AS TO FORM: City Attorney City of Arcadia CITY OF ARCADIA, A Municipal Corporation, Mayor of the City of Arcadia U.S.A. WASTE OF CALIFORNIA, INC. 3 Exhibit A Residential Refuse Service Agreement Modifications and Requirements ITEM G E "SON Term of agreement SF UIREME TS 71MEUN ' Section S of the existing agreement shall remain intact with the additional provision that a public Contractor performance review will be held in January of each year. If the annual perfomance review finds the contractor to be in non - performance this will be considered a default of the agreement and grounds for termination. The notification of default indicated in Section S(1) of the exisiting agreement is understood to be 14 (Eight (8) years with four (4) years calendar days.The collection schedule requirements for Municpal Solid Waste noted 1 I remaining Section S(1) will reduced to 24 hours. Additional Comments: Examples of Non - Performance ( Non - Perfomance is not limited to these examples) Failure to comply with 25% of reporting requirements on time and as stipulated in agreement; 6 fines for failure to respond or comply with any provision contained in Section HH, page 52; In excess of three complaints within a 12 month period at the same address will result in fine; If annual Complaint to Customer Ratio* exceeds 5 %, or annual Unresolved Complaint to Customer Ratio— exceeds I% this will be deemed non perfomance. Failure to hold City harmless from CIWMB penalties. Each of these items will be incorporated into Section S(1) of the agreement. *Complaint to Customer Ratio = # of Annual Complaints divided by the # of Residential Accounts (13,000) — Annual Unresolved Complaint to Customer Ratio = # of Annual unresolved Complaints divided by the # of Residential Accounts (13,000) DEFINITIONS: "Complaint" is defined as a substanative, verified complaint as determined by the Public Works Services Director. "Unresolved" complaint is defined as any compalint not resolved in one (1) full business day, or any complaint that that requires intervention by the City for resolution. ITEM Public Education - Contractor will submit public education plan to City staff no later than March 1 of each year City and Contractor will meet and finalize plan in accordance with Section K(1) of Contractor & City public education the exisitng agreement. The education plan will include an itemized budget of proposed 1 program expenditures by both parties. By March 1 Special Note: During Transition period the acquiring contractor will be required to work with the City to develop an interim Public Education Plan by November 1, 1999 to cover the period until the next plan is due in March 2000. Hazardous Waste Prevention & Contractor will educate customers on proper HHW disposal as part of public 2 Education for employees and customers education plan. Annual) Contractor shall submit a check to the City for the difference between actual documented expenditures and $15,000 on June 1 of each year. For example if the Contractor & City each provide 15K/yr Contractor only spends $3,000 toward implementing the Public Education Plan by June 3 for public education activities 1, it would owe the City a check for the remaining $12,000. Annual ITEM Service Delivery Refuse collection for Public Works Contractor will provide unlimited, cost -free refuse and roll -off collection services to all Service Facilities and Recreation Public Works Services Facilities, incuding water facilities and unlimited, cost free service As required 1(Facilities to all City Recreation Facilites including the Community Center. by City Staff Contractor will ensure that every residence receive a minimum of three (3) free holiday 3-4 weeks 2 Holiday Tree Recycling Program tree pick -up opportunities following December 26. (Dec. -Jan.) All refuse collection vehicles operating in Arcadia will be painted with a consistent color and marking scheme within 120 days of the transfer. The new Contractor agrees to Trucks & equipment serving Arcadia will paint any collection vehicles identified by City staff as unsatisfactory, or unsightly, upon As required 3 be painted 1/ r. notification of the Public Works Services Director. by City Staff Exhibit A Residential Refuse Service Agreement Modifications and Requirements ITEM 18GREEMENIjO&VISIONS qffP EQUIRELAENU=fiVgL*jSJ&JJ&gMMEU N Reports /Administrative 1 Inventory of service assets Submit to City on May 31 of each year Annual iCity provide messages on Newco bills 2I2/yr To be scheduled in June of each year as part of Item #1, Public Education Quarter) 3i Annual reports to customers Report shall e distributed by July of each year Annual Annual rpt, including summary of monthly & quarterly rpt. & also a) reconciliation of rpt adjustments, b) discussions on problems, efficiency, participation c) Citywide Bulky Waste report in tons, recycled, reused, & disposed on rac or sna sen a e er o e ai 0 n a ig way Patrol kCHI'TrequesTing inspection per the agreement on January 1 and July 1 of each year with a copy to the City. Certification shall be submitted to the City as soon as received or no later than March 30 and October 30 of each year. This does not relieve the Contractor from semi- ( Brake system inspection and certification annual inspections.lf the CHP does not repsond in a timely manner, vehicles shall be 41by CHP certified by a shop approved by the City of Arcadia. 2 x Annually To be submitted within 30 cal. Days after qtr ends: 1 st report consisting of July, August, & Sept. Due Sept 30th; 2nd report consisting of: Oct, Nov, Dec. Due Dec 30th; 3rd IQuarterly rpt. Disposal services, refuse report consisting of: Jan, Feb, Mar. Due March 30th; 4th report of: Aug, May, June Due 5I& recyclable collection June 30th. Quarterly iMonthly rpts submitted no later than end 61 of following calendar month Due the 30th of each month for the preceding month Month) Due the 15th of each month for the preceding month. List of any request for service logged on automatic service request program, sorted by complaint category. Le. Contractor provides City with copies of missed pick up, late pick up, debris left in street, can missing etc. Complaints shall 7 complaints include resolution & when the compaint was received and resolved. Monthly Contractor shall remit the residential AB In concert with quarterly billings. Checks shall be submitted to the City no later than the 8 939 fees 15th of July, Oct, Jan, & April 1 Quarterly ITEM _' S O Additional language revisions or new I items Collections are on both sides of the 1 roadway, same day pick up. Unless otherwise approved & scheduled by the PWSD n/a $1.00 /unit for MF complexes between 2- No Charge unless complex is provided with containers. Must have in place no late 216 units than Nov. 1, 1999 monthly (City agrees to acknowledge that implementation of franchise fees may be passed 3 Franchise fee directly on to the customer by the Contractor. monthly Contractor shall pay the City reasonable expenses for attomeys' fees and staff time Agreement Transfer fee of related to the transition of service - providers including time related to follow -up after 41Service $50,000 transfer is completed. one -time fee ACity (Contractor shall collect recyclable materials deposited at 11 City Parks and Facilties in Park Recycling collection concurrence with the exisiting refuse collection schedule at these facilties. Week) IWMI Representatives Mike Stephan shall remain the contract manager for the term of this agreement, unless (Contract Manager otherwise approved by the City. n/a Angel Santiago will not be associated with this agreement nor represent WMI at any time during the term of this agreement. n/a A Cellular phone shall be provided to WMI's field representative for the term of this (Field Superintendent agreement. n/a After hours telephone number of a responsible manager of WMI, capable of making operation and emergency decisions shall be provided to the City for the term of this Emergency After hour contact numbers a n/a AUG -25 -99 01:36 PM CITY.ARCADIA 6263597028 P.02 AUC-25 -89 :1 <30 rROM :WASTE MANAGEMENT !D B2B61°`�s65 PACE 2/2 -A11 NOUNCENEENT- THE CITY OF ARCADIA $AS A NEW RESIDENTIAL SOLID WASTE AND RECYCLING SERVICE PROVIDER! On Monday, August 23x, Waste Management's San Gabriel/Pomona Valley district, headquartered in Baldwin Park, began providing residential solid waste and recycling collection in the City of Arcadia. With the approval of the Arcadia City Council, the remaining four years of the City's current sodid waste and recycling contract were transferred to Waste Management based on NEWCO's recent decision to sell their Los Angeles County operations. The employees at the Baldwin Park office have been prodding dependable service to residents and businesses in the San Gabriel Valley for over forty years, including many businesses in the City of Arcadia. We are also pleased to announce that all of NEWCO's drivers, and many of the office personnel and mechanics have joined Waste Management's San Gabriel Valley team and will continue to provide excellent service to the residents of Arcadia- There will be no change in rates, collection schedules, billing schedule, and Customer Service phone number. Waste Management will mail future bllling statements and all equipment will bear the name of Waste Management. All of us at Waste Management appreciate the opportunity to serve the residents of Arcadia Questions regarding changes in service should be directed to Waste Management at 626- 303 -3686 or 626- 856 -1285. WASTE MANAGEMENT SAN GABRIELIPOMONA VALLEY DISTRICT 13940 E. LIVE OAK AVENUE BALDWD PARK, CA 91706 (626) 856-12.85 0SIZ/99 Ad_dcc EO ARCADIA ORATS MEMORANDUM DEVELOPMENT SE 10ES DEPARTMENT DATE: August 17, 1999 TO: Mayor and Council FROM: Don Penman, Deputy City Manager /Development Services Director 1W By: Michael Busch, Transportation Services Officer � SUBJECT: Adoption of Resolution No. 6124 authorizing the City Manager to file applications with the Federal Transit Administration for Federal Transportation Assistance authorized by 49 U.S.C. Chapter 53, Title 23 United States Code, and other federal statutes administered by the Federal Transit Administration Sl1MM®RY Attached for the City Council's consideration is Resolution No. 6124 authorizing the City Manager to submit applications to the Federal Transit Administration (FTA) for capital assistance for replacement of eight (8) Arcadia Transit vehicles and the purchase of an integrated radio system with Global Positioning System (GPS) technology. These capital assistance applications have been prepared by staff and will be submitted to the Regional Office of the Federal Transit Administration and the Southern California Association of Governments. Under these applications, the City may receive $498,000 in capital assistance. Staff may also return to the Council requesting authorization to submit a grant application with the FTA for the design, construction and development of a compressed natural gas (CNG) fueling facility. Staff has completed the Feasibility Study and will present the findings of the Study at a future meeting. DISCUSSION As an included Municipal Operator within Los Angeles County, the City is annually allocated a portion of funds available under the Federal Section 5307 Transit Capital Assistance Program. In addition, the City will also receive Congestion Mitigation and Air Quality (CMAQ) funds for a three year period commencing FY 99 -00. These short -term funds are designated for eligible capital and technology purposes. Among the seventeen transit operators in the County, this allocation is LASE_ R Ii'vlAGED AdoP �p� c`o,y. j -6 . 7 1 made on the basis of number of transit vehicles and miles operated, passengers carried and passenger fares collected. The Section 5307 and CMAQ fund allocations available to the City for current and prior fiscal years are shown below. Allocations vary significantly from year -to -year based upon Federal appropriation levels and unallocated amounts from prior years. Fiscal Year Allocated 1997 1998 1999 2000 2000 Total: Section 5307 $65,798 $95,492 $150,391 $173;386 $200,000 $685,067 CMAQ Capital $96,666 CMAQ Tech. $29,000 $29,000 " The additional 5200,000 allocated to the City in FY 99 -00 represents a Section 5307 Discretionary Grant awarded to the City of the CNG Transportation Program. Although a significant apportionment of these assistance funds may be used for either operating or capital purposes,.the City has previously established a policy to utilize these funds only for acquisition and replacement of Arcadia Transit capital equipment [principally vehicles]. The $200,000 Section 5307 Capital Discretionary Grant noted above in FY 2000 was the first awarded to the City and would provide an estimated 40% funding for a possible Compressed Natural Gas (CNG) Transportation Program. However, the City may elect to ultimately decline these funds if the CNG Feasibility Study does not justify implementation of such a program. City staff is presently preparing assistance applications for the replacement of eight (8) 11- passenger lift equipped transit vehicles. The total cost of the replacement vehicles (including associated equipment, tax and delivery) is estimated at $465,000. Under these applications, the City will receive a total of $383,000 in Federal Assistance., The City share of these procurements will total approximately $82,000, which is available from Proposition A or C Local Return funds and State Transit Assistance funds presently held in the City's Transit Fund. The Arcadia Transit fleet will operate a total of 18 vehicles, all of which will be ADA compliant following this procurement. Additionally, the City is proposing to purchase an integrated radio communications system with GPS capabilities with its recently allocated CMAQ technology funds. The purchase of a dedicated server and communication system will allow the Arcadia Transit system to run more efficiently, thus increasing operating reliability. The cost of this program is $98,619 and will be amortized over three consecutive !f years with allocations of $28,398 in.FY 99 -00 and FY 00 -01 and $41,823 in FY 01 -02. As Council is aware a feasibility study is underway to consider the development of a Compressed Natural Gas (CNG) Transportation Program that could be utilized by Arcadia Transit and City's fleet vehicles. As a shared program with the City's fleet vehicles, the transit fleet will represent 60% of the total fuel demand at its peak usage with the City's fleet comprising of the remaining 40 %. A Federal Section 5307 Discretionary Capital Grant in the amount of $200,000 has been secured..by staff for this proposed project. Staff will present this item to the Council at a later meeting. Approval of this grant submittal authorization does not commit the City to the CNG program. FISCAL IMPACT As indicated above, the City will receive $383,000 in Federal Transit Assistance under future applications for replacement of eight Arcadia Transit vehicles. This amount represents 83% of the cost of replacement vehicles with the remaining 17% allocated from Proposition A or C Local Return funds. An additional $29,000 in CMAQ funds will be allocated to the procurement of an integrated radio communications system with GPS capabilities. The local match requirement for CMAQ funds is roughly 12 %, thus the City's Proposition A or C Fund will contribute an additional $4,000 to the project for a first year total of $33,000. The $200,000 in Section 5307 Discretionary Capital Grant funds will be reserved and possibly directed to the CNG Transportation Program should that project come to fruition. As mentioned above, this.amount represents roughly 40% of the estimated cost of CNG program CNG Program. RECOMMENDATION IT IS RECOMMENDED THE CITY COUNCIL ADOPT RESOLUTION NO. 6124 AUTHORIZING THE CITY MANAGER TO FILE APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53, TITLE 23 UNITED STATES CODE, AND OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION. Approved By: William R. Kelly, City Manager v � 3o-S7 . r jmod Znip rY!T/-- - �y�!4 ABdQDIAJ STAFF REPORT CGRhOII/.T6p,` DEVELOPMENT SERVICES DEPARTMENT August 17, 1999 TO: Mayor and City Council FROM: Don Penman, Deputy City Manager/Development Services Director By: Donna Butler, Community Development Administrator � SUBJECT: REPORT AND RECOMMENDATION TO ADOPT RESOLUTION NO. 6132: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, FINDING THE CITY OF ARCADIA TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) . AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT (LIR) IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089. SUMMARY Each city in the State of California is required to submit annually a Local Implementation Report and certify by resolution to the local Congestion Management Agency that it is in compliance with the local Congestion Management Program. For the City of Arcadia, the report and resolution are to be sent to the Los Angeles County Metropolitan Transportation Authority (MTA) as the Local Congestion Management Agency. The report is due by September 1, 1999. Staff is recommending that the attached Resolution No. 6132 be adopted and sent to the MTA with the Local Implementation Report. BACKGROUND The Los Angeles County Metropolitan Transportation Authority's (MTA) Congestion Management Program (CMP) was developed in response to the passage of Proposition 111 in 1990. _ The 1997 CMP is the fourth edition adopted by Los Angeles County since such programs were required by Proposition 111. LASER IMAGED ode p It d �'-/71. 7,� Proposition 111 provided an increase in the State gas tax to fund regional transportation improvements, and included the CMP to monitor regional transportation conditions. Conformance with the CMP assures that local agencies are providing transportation improvements to offset the congestion resulting from new development. If a city does not conform to the CMP, that city's share of the gas tax increase provided by Proposition 111 will be withheld and allocated to the County to use on regional transportation projects. To assure conformance with the CMP, local agencies are required to submit an annual Local Implementation Report (LIR) to the MTA. The LIR must be adopted at a public hearing, and submitted to the MTA by September 1st. The LIR is to be adopted by a resolution, self-certifying that the City is in conformance with the CMP. In order to conform to the requirements of the CMP, the City must perform the following actions: 1) Continue to implement the Transportation Demand Management (TDM) ordinance (Ord. No. 1984) and the Land Use Analysis (LUA) program (Reso. No. 5780). 2) Submit to the MTA, by September 1st, a Local Implementation Report that consists of a self-certifying resolution of conformance; a deficiency plan status summary; a new development activity report; and transportation improvements credit claim forms, if applicable. The LIR must show that the City is meeting its congestion reduction responsibilities. The requirements of the TDM ordinance and LUA program are being applied to relevant projects, and the attached resolution and report show that the City of Arcadia is satisfying its congestion reduction responsibility, and is in conformance with the CMP. DISCUSSION Compliance Action No. 1 The City Council adopted a Transportation Demand Management (TDM) ordinance (Ord. No. 1984) and a Land Use Analysis (LUA) program (Reso. No. 5780) in 1993. The -TDM ordinance applies to new, non-residential developments of 25,000 or more gross square feet. The LUA program applies to any project subject to an environmental impact report (EIR) under the California Environmental Quality Act (CEQA). Reso. 6132—CMP Conformance Report August 17, 1999 Page 2 •„ Compliance Action No. 2 The Local Implementation Report to be submitted to the MTA must include the following: • Self-Certified Resolution of Conformance. Resolution No. 6132 finds the City of Arcadia to be in conformance with the CMP and adopts the Local Implementation Report in accordance with California Government Code Section 65089. • Deficiency Plan Status Summary The City must maintain a positive balance of Deficiency Plan "credits". At the beginning of this reporting period (June 1, 1998 to May 31, 1999) the City of Arcadia had a balance of 9,679 "credits". Based on the 4,086 "debits" accumulated due to new development, the 1,563 "adjustments" granted for demolitions, and the 1,369 "credits" for regional transportation improvements, the City of Arcadia, as of May 31, 1999, has a positive balance of 8,525 "credits". Therefore, the City is in conformance with the CMP. • New Development Activity Report The CMP requires that cities mitigate traffic congestion resulting from new development. The CMP applies "debits" to new development, and "adjustments" for demolition. Cities are required to track all new development activity to determine the amount of "debits" that must be mitigated, and may adjust the amount of"debits" by an amount for demolitions. During this period, the City accumulated 4,086 "debits" as a result of new development activity, and 1,563 "adjustments" due to demolitions. • Transportation Improvements Credit Claims Cities may submit to the MTA a list of regional transportation improvements that reduce regional congestion for "credits". For this reporting period, six capital improvement projects and the continued implementation of the TDM ordinance earned 1,369 "credits". Reso. 6132—CMP Conformance Report August 17, 1999 Page 3 ly l CEQA The adoption of a Local Implementation Report is not subject to the requirements of the California Environmental Quality Act (CEQA). The development or adoption of regional transportation improvement programs is exempt by statute (CEQA Guidelines Section 15276). Any local projects, however, that are to be implemented pursuant to a regional transportation program would be subject to CEQA. FISCAL IMPACT Nonconformance with the CMP could jeopardize gas tax funds. If the MTA determined that a city is not in conformance with the CMP, the State Controller is notified to withhold from that jurisdiction its annual allocation of the State gas tax increase enacted by Proposition 111 (Streets and Highways Code, Section 2105). If, after 12 months, a city still has not conformed.to the CMP, the withheld gas tax funds will be allocated to the County. For the City of Arcadia, the amount that is currently subject to CMP conformance is approximately $323,000.00. RECOMMENDATION • It is recommended that the City Council: A) Adopt Resolution No. 6132: A Resolution of the City Council of the City of Arcadia, California, finding the City of Arcadia to be in conformance with the Congestion Management Program (CMP) and adopting the CMP Local Implementation Report (LIR) in accordance with California Government Code Section 65089; and, B) Direct the City Clerk to transmit a signed copy of the Resolution to the Los Angeles County Metropolitan Transportation Authority by September 1, 1999. Attachments: Resolution No. 6132 Local Implementation Report Approved: t- William R. Kelly, City Manager Reso. 6132—CMP Conformance Report August 17, 1999 .j. Page 4 i • . _ . City Of Arcadia Date Prepared: 02-Aug-99 1999 CMP Local Implementation Report - - , : Report Period: JUNE 1,1998 - MAY 31,1999 - Contact: - • -12 -Jim Kasarna . -; 1. -;:,s . - . - : - s.1:-. Phone Number (626) 574-5445 _.- .. CONGETION MANAGEMENT:PROGRAM _ ___ FOR LOS ANGELES COUNTY . _ . . '-",:- .-• ::-..' .4-':,."'".."'''';."'''.,'... - f ', .,.. ,.."" :";,r- , -„' . - • ''.."-",r:',;.:, :::" ;43 .■:,.',..:',2,--....": :j` " : 49:99-.DEvItiENcylip- LAN:$TATus -summoiRy.:- -. ' ' '' - •''. ' -'7;.."'"'..:'::..".. '4.-+: ' .....e;;;."'■.-."', .;. ".,* r--2" - I.`, -4.."::-. .7. 11,..."'..::, ..A.. . 2'' 7;".7-'-.1,..'9.-1r,;-7..•,;. ,, .:.', ':;,,,, '-'," :: ‘...".., "1:'',.: :::'-,.',..--:- ---:‘,:n',..;`■-,,. ..:_:" ., -, -. • 1. --- .1 -:---.„..--, Total Current Congestion Mitigation Goal _ . ----- ' - :.- -,-_-- "[from Section 1]-.,-; - ; -.:, r.,. ... .... .--..... :-. -- (2,523) -17-- — .± Ekempted Dwelling Units----- :-0.: Exempted Non-residential f. (i ril- ,00ps) .. o-. ----- ----- - — - -,.. , fs:_-:-,..-.; ,...:. ,,,::, . -: ---•:-,:- :,. . ,:.-..-' , ..:. , „ .,. :• v _ ,.-- - -- -----.:2.--: :. , Transportation improvements Credit Claims -_- - - - groin Section 11] - .„ ......:::.-..-..:-... , ..;,., -1,369 i i...;: .-.:-.':: r.2'..i.-f._,.!:-...L..-..--'.-'._:-.:--..--...± :..-_-. -.--• • .... ,.. ,-..; - -"---- -:, ----.7:'---:-:- - - - - ---- - Land Use Strategy Claims -0 _ _ - , - - , Capital Improvement Claims - - 7--- 6-- i--.- Transit Claims ' — 0 ,... — . '"- TDM Claims :1- - - '-,- - '- ::_...„-. . ,-, - ,--yi...,- . . .. . ._. , Total Strategies Claimed 7 ...z.-:---",`-: ,' -:.-,'' '":'-''Tr,"j'. ''..1 ':- `i. :.....7.'.:",. '' .-r:.i...;.-.; '1:: --i :".. ''.Ti:-:-!"-:').--• i;::-,7".-- : • ,.--':! ; -% Subtoital-CurrenfCrddit (Gb-al) — :: .-i-:::-::-:-.:...,:-:-- 1154 :-, :----,-f•-•,-. - 7... 3 i Carryover Credit from Last Year's(1998) ..,-1-. ..:,::::r,.:3-,;: - :-*..:47-.--.;,-,,q, ::, ;•,1.1`2:..?.1i.1.1,;%,fi • '" - LocalIrriPleinentatiOi'kePOri---- . 9,679 --, ,'7._ : ., , .:•„- i s ;`,. :-,,. .—— 1"2-.,.•r --,"''..-, ,:-..,1"''.:':,..''-':*'','::...:',n"! '(::'..-'.',t,"''1....'' ':',"'"'?:''''''. -' ‘. ; .;'s- -•- _ 1 Net Deficiency Plan Credit Balance: 8,525 . -. .: . .. . -: .. . Section I, Page 1 - : - - . . . City of Arcadia Date Prepared: 02-Aug-99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 SECTION 1 - NEW DEVELOPMENT ACTIVITY REPORT PART 1: NEW DEVELOPMENT ACTIVITY , ., • RESIDENTIAL DEVELOPMENT ACTIVITY' Category - • - ..,:.:--- Dwelling'," • ".::-'-•"; Debit Debits Units Value/DU Single Family Residential::-:','.----•.- -:'r:,':::;7)" ::'- !''.7-:,',-if: :-:'.:-:'-:',,`:'78.00 : ':-,- ',,.;>:•-:"1:-"'--,'•••- ,,,-,:.-:,6.80: ;' - ', •,-,-;-!: 5309 Multi-Family Residential'''',,.--.4: :"., '-':-'-I' --• ' ::' :•'"-,-;-;'-'-',..:- 128.00 - F"--..:---•-2„x , ;'-' '' -4.76 ,,-, .,,- -.'',, 60 Group Quarters ,:,•'",•,'-„,'".• -:- ---;-_,--_,'_•- ••;,,,•:*--,1:::0.00 :',:---z,'-' 5,-4;.:x-,-"--',:,,,,,-;',,,--,..;,--;g1.98-`:',".•' =...,...„1-::-.:,,* :: 0 . •:-.,:.--•"Ii..,-?-‘,:::-:-_,.;.i.--:.;--...; . ,.,:=:1--: .,,-.1---;::,•-1".,•-•.;-. :. COMMERCIAL DEVELOPMENPACTIVITY.--::-:-.:7,!-.!.- -;.:' t . Category 1000 Gross • Debit Debits 1=••••:,--- ' '-' -:', Square-Fief' '' -'• -'''''''Value/1000SF Commercial (less than 300,000 sq.ft.) 44.26,.:-•-•'="" 'x t':- 22.23 = i 984 Commercial (300,000 sq.ft. or more) 0.00 x 17.80 = ' 0 Freestanding Eating & Drinking ' •-••-• ,:i '-' '.."',,•- •----•=4.50 '•-, x • 66.99 = " 301 , ! •"- NON-RETAIL DEVELOPMENT ACTIVITY-:"-:.• ?. '. Category 1000 Gross Debit Debits ,--. -Square Feet ,-,Value/1000SF -- Lodging 112.88 x - . 7.21 = i - 814 Industrial -- . -::-,-',--- f-• - "'-' ''-'"--,•,"'"41°.00 ' ''''""v•'•k--:';:'-'..:'=,-'..' 6.08 - = i, 6 Office (less than 50,000 sq.ft.) 50.01 .."Th--•'' '''"xL- 16.16 = ; - 808 Office (50,000-299,999 sq.ft.) ' 0.00 - - x. 10:50 = • i 0 : i :: -- Office (300,000 sq.ft. or more) ---7,•''''' ' '-'' --:'''';',.. 0.00 -.T.'- - 0 x i 7.35 -, . .. • • : ••-- - .- Medical"-:;_-_. -• ," ,...--; :-.:,...:::: 0.00 .Li.1,,:-__, x 16.90 . = ; 0 - Government.' : -; : u ,'-' --: ----',,,,,--,I.i-i': 1.06 x -. 20.95 = i 22 ---z-••. i - - ,.. ltistitutional/Educational ' '-'.'7 ' ''-'''' ' 1.44 x . 7.68 = : - 11 i=,-,-. -_ • university- 2 .. .d-- 0:00 x . 1.66 = . ; , 0 OTHER DEVELOPMENT ACTIVITY ••• -.Description ' - ' .._ „.3...,„..._:,2•;,•:, LDailY.Trript•2±.1-:!.4.-___.....,..,.....„2..„.-„, Debit....,----- ,-,:,-.Debits :''''''''''': • ''',. ••••-' --':-. --.1 ''' -: -7r --7--- - " "if - '' - ' ValuelTrip (Attach additional sheets if necessary) (Enter 0 if None) , , _ i.:,,,,,,• - ,-.-- • W''' - ' • . ENTER IF APPLICABLE. '.'::- 4-Li5.,-ir :.-•0;00 iti2....,.,,,-- tc,, ::!..., 0.71 = • - 0 it•-,-,.. -:.-: 7 : ': ENTER IF • -, : _-_,---.. 0.00 x•: - • - 0.71 =' : : r.,-0 . ifer-•-", '.=•--•‘ - :": _, '47,.::::._•:2.--.;:„'.,:.",•- _...-:',.• Subtotal New Development Activity - .. •:. ' ,:- ' _ , , _-, -., -.. . .: .1 4;0686 Adju-stments.(Optional):-Complete Rarta'', -,f,yr-,,scys„..„,.;:.fl-i.:,,,-...4.?-::ipnl,:::.,f1,,,re vvp,,..,,, - ci ,, ., :. -, 1,563 . • . . :-"i:"-- =--',-', •'• --"•-:---,,,' TataltiirientZbngestion,_Mitigation,Goal-(Points), - ---(2,523) - - ---,•' ' . - .',i',i-3 -',J3:-;2,-- : „. ......„ ,,,, ;:o:1,..,,r,-,, :;,...,...": .-,:h.,‘--. ,,-,..,, -,,,-.--,1 : :,...-.....c.., _ ,..}.,,,,-. .., -.. •_!,;.,,-;-- - f17-7.' . , ':4'.';',..: .--'.--' -_----':' -: : -.. .• - . i -- - - . Section 1, Page 2 ... ::_,,-.,:is-",:;:-.7-•:„ 0. i, ---,•-,-: . -:, ' :- ' . • , City of Arcadia Date Prepared: 02-Aug-99 1999 CMP Local Implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 SECTION 1 - NEW DEVELOPMENT ACTIVITY REPORT (Continued) • Enter information where it says"Enter." If not applicable,enter."0".so it will total. -. PART 2: NEW DEVELOPMENT ADJUSTMENTS IMPORTANT:-..,Adjustments may claimed only for 1) development permits that were both issued and revoked, expired or withdrawn during the reporting period, and 2) demolition of any structure within the reporting period. RESIDENTIAL DEVELOPMENT ADJUSTMENTS • Category Dwelling- Adjustment Subtotal Units Value/DU Single Family Residential 113.00 x 6.80 = 768 Multi-Family Residential 5.00 • x 4.76 = - • 24 Group Quarters_~ - —0.00 - . x 1.98 = 0 = --i. COMMERCIAL DEVELOPMENT ADJUSTMENTS Category. -- `_: r": 1000 Gross _ - "Adjustment = Subtotal • z Square Feet` Value/10005F - Commercial (less than 300;000 sq.ft) - -- •- 22.08 x ' 22.23- _ : • 491 Commercial (300,000 sq.ft. or more) 0.00 _. x ..=17.80 - = - 0 Freestanding-Eating & Drinking- ` _ _ ==.-- = 0.00: : x 66:99: . = 0 -_ - .'-_•NON-RETAILDEVELOPMENT ADJUSTMENTS ?: .::. ..._.Cate o 1000 Gross. : __ -.Adjustment.`. .: Subtotal _ _ _:'Square Feet. _: - : .:Value/1000SF Lodging . .._ 0.00 x _.:_. ' .7.21_-.::.:._ 0 : Industrial 0.00 x 6:08: . .:_ 0 Office (less than 50,000 sq.ft.) . - .: 1.54 x. 16.16 .- Office;(50;000-299,999 sq.ft.) : .:.. 0.00 x : _;:_ _.10:50 ?' • 0 Office (300,OD0 sq.ft. or more) 0.00 x' =. ° :.7•:35 r" 0 Medical ; . 15.12 x - 16.90,:::,.._ - .:•256 Government ; .. 0.00 x 20.95 = 0 Institutional/Educational 0.00 :• x : 7.68 =. f, 0 University G 0.00` .._ x.- - - 1.66 _ 0 • __.___..-.- OTHER DEVELOPMENT ADJUSTMENTS `Description :I. : Daily Trips I Adjustment• Subtotal '`(Attach'addiitioital`sheets fnebessary)°: (Enter'70"iiif.None) "` ' r: Value/Trip' .. . ENTER HERE,IF APPLICABLE._�,._,._._ .. -..., .._. _0:00 - ..=-_..x `,_ .... 0:71 . _: ,i, 0 ENTER HERE IF APPLICABLE-,-_ - _ 0.00 - -..: x .:- - -7.:0:71.Y:-_ • O -Total Mitigation,Goal-Adjustments(Poirits) _ :1;563 • ' i Section 1, Page 3 City of Arcadia Date Prepared: 02-Aug-99 1999 CMP Local Implementation Report Report Period: JUNE,1,1998 =.MAY 31,1999 SECTION II.b - CAPITAL IMPROVEMENT CREDIT CLAIMS Total Cap. Imp. Projects: 6 . Total Cap. Imp. Credit (Points): .1,304 ..au.. �.".^.F n> ..., n..:.a »>-. »;r.,y..., .,�C a-..>n..>..., V,x. :',.,»...rk. -,.n»..w.,..>.`-..x, a.,>✓�',�a�'?'.,.-..:. ,..ls�pyr✓„c'3u"��.,. 1 2 . 3. Arterial Center Medians,Other Major Arterial 5. Scope 6. Units 2 215.2 4 Tum median 1.0 lane-mile 7. Str. Name: Colorado Place- - B. From/To: Colorado Street to Huntington Drive 9. Intersection: N/A .. ._ - 10. Map Page: 567 11. Participants: City.of Arcadia -::_ 12. MTA Funding: 0%- 13. Your share of local funding: 100% ° 14. Portion of Project within your jurisdiction:--100% 15. Other Info: _ Two-way left turn median 1 -16 4 . 145 145:00 14'5;- :-1.998:: ..;-$14 100% . .: :3-.,- ;-: 0 --- .. 100% ._._.. aR: ;,Y . ;.4flfXfz 'w,`V'4s' ?k*W S s , v!>.4",r- : r'ozi10-A r TA:-j v n4 rY `n%"...''''r:/.. 1 2 ..:.;.: 3 Arterial Center Medians, Other Major Arterial 5.Scope I 6. Units _... .3....- 215.2 ; ;._y.T4;-Tum median -_ .. -- ...... _ 1:0 : lane-mile 7:Str. • -.: `Na-e. m . : -carte-Road�- . _ - . • - - - - _ -. 8. From/To:.:. rEl:Monte Avenue to Santa Anita Avenue` _ 9 Intersection: 4._Duarte Road 900-feet west of Santa Anita Avenue ;, : 10: Map:Page:.°567;; 11_Participants: :City of Arcadia:, 12 MTA Funding:,;;:° ' 0% 13.Your share of local funding:-100%'-. 14. Portion of Project within your jurisdiction::100 W:- 15. Other Info: •-,.-Two-way left turn median ' - _ 1..-16 { �_145 ,.. - 18 $4.:... : __;100%- 3. .:..I..... 0 . ..'_.100% ±_. .�__145._. 145.00 145 1998-�: ° � ° ;• „od,?V.3'6t4rel,.i ”#Ss V t**:::a 1 _„42 ;B_ Arterial Center-Medians;-Gther:Major.Arterial== 5 Scope 6 Units 4 ,2152_ - 4.Center median 7_ St. Name-.- Huntington Drive:•-. _ 8..From/To -Santa Clara Street to Santa.Anita•Avenue Intersection: .,. -_N/A- :_- _ 11. Participants: City of Arcadia 12. MTA Funding: 0% 13.Your share of local funding: 100% 14. Portion of Project within your jurisdiction: 100% 15. Other Info: . Install landscaped median . 116 17 18 19 20 21 22 23 24 145.001 . 363 1996 $250 1 10D% - 3 0 100% I '363 • Section II.b, Page 1 s City of Arcadia ,. - __ • Date Prepared:. o2-Aug-99 1999 CMP Local implementation Report _w _ Report Penod JUNE71,1998 - MAY 31,1999 :, - SECTION'ILb = CAPITAL-IMPROVEMENT: CREDIT CLAIMS Total Cap.imp.Projects:'---7-•6 -:-- ----- •Total Cap;Imp. Credit (Points): - -1,304- �kPoa i- " r4' iagyo t. K, ", `.}.:p.. , r..ar . x-g dit' "o'3 on4 ... X egai_. *g "•0a 1 ..2,•: 3 Arterial Center Medians, Other Major Arterial - 5.Scope° 6. Units ,:S - -215.2 4 Center median M 2.5 larie=mile 7. Str. Name: Huntington Drive 8. From/To: Second Avenue to Fifth Avenue 9. Intersection:- . N/A - - . - , - I - 10. Map Page: 567 11. Participants: City of Arcadia . 12. MTA Funding: 0%• • , I 13.Your share of local funding: 100% 14. Portion of Project within your jurisdiction: 100% 15. Other Info: Install landscaped median . 23 24 .,1 146:00 >:`.3 3 1996. ` $318 - : 100%' ' 1 3 - - 0,:• .` 1. .,.100% - 363, A` t4zigkri-W.....R«rrzz ;# er;;AX>?. .°' ✓ o// P".•.-,aw,'""t, ..F - ;u g4=0•'.•• r..it*,1 •�".*-",//'a1#'°za4, ,"C 1 2 3 .;Intersection Modification; Other Major Arterial .. - 5.Scope 6._Units. 6 - 2442 .4.- Right tum lane. : : : , 1.0 - tersectior • 7.-Str. Name:- :.Huntington Drive _ El..From/To::'. : _ .N/A .- _ . "-• 9. Intersection:--- Huntington Drive at Second Avenue I 10: Map Page: 567 " 11_Participants: City of Arcadia .- -. - _- _. . 12. MTA Funding 0% , 13.Your share of local funding: 100% . 14. Portion of Project within your jurisdiction: 100% - - 15..Other lnfo::=. Right turn lane for eastbound traffic - " _ ___16 I'. 17 I 18 . _ 19 I .20.. , I _ 21 22 I ' _23° I 24. -_ 144.00 144 .1996 $57 10010 3 0 100% 144 . x c /o W` `Yetd' �2 3 0. fX✓'J ) % .?' LN9^ Y.�M3dY ^ E/S.. "H.G J4 ✓fal[%� � uG . . 2 . , 2. 1 2;- I T _- = 3':Intersection Modification;Other.Major.Arterial _" 5:Scope 6.:Units 7 :244:2 :.- 4�Leftturn lane at Huntington Drive and First Avenue ' :'1.0`: .'I tersectior . 7.:--Str..Name:`. ="Huntington Driver. , =t - B:;:F.rom/To :.-:::.'.N/A . 9: Intersection:-:.::Huntington:Drive at First Avenue - • : 1 10: Map:Page:-567 - - 1] `Rarticipants: City ofArcadia . : 12 MTA Funding:; 0% : 13:Your share of local funding:-100%_..:' _ - ,: : _ , 14. Portion of Project within your jurisdiction:100% - 15.---OtherJnfo:; "=Left:tum,lane:for:-north/south bound traffic. _ ' t . "16- '`17 18 � -� .-y.558- 'r _ 'I 00% � ;'- 21 '�` - ��?0 `�..100% ;:44. 144:00 144 1996. 1 j _ j .1;t_:::: .1,,80,-.-_:•1:- ....-,:11,,,_ 1.,.:,,-- ?- - :. . . Section !Lb, Page 2 9 1 City of Arcadia Date Prepared: 02-Aug-99 1999 CMP Local implementation Report Report Period: JUNE 1,1998 - MAY 31,1999 SECTION Il.e TDM CREDIT CLAIMS : '. •. — Total TDM Projects: • 11 ITotal TDMCredit (Points): y I ,.; e5 s\' ;•vG� <a.,.`^i'.•,:•.-•,,..,T.,�,..,. ,> a V'��.°.<Y'ub'.4%,:im...,, :.:..1' ` `af.f.:i, x.smt.:,�"Z°...-r''ii .t>iAr;;p1. ,.aiw,- : r��, ..✓a ,74 % tg:F, 1 321.0 CMP TDM Ordinance I 215.1511000 gsf Non-Residential-building permits issued, as reported in Section I • - -' - • _..• No other description/entries required for this strategy. This is already done for-you. 16: . ..:17:_Z: :-.,... .:18-_,_ ,.. - 1.9 20,--_-_ 21 22 ; . 23 24. 0.30 65 n/a ' n/a -- 100%.•. � 3. n/a 100% ` 65 • , _ f Via.` ? - t,- r' t r. _ a ' _ J 1 r .. - n N, --u _ _ .f, t "•r- "f ' � � : - f r < rr t r r ' > ,2 -� .'-g J A• .-k e- x ; V d; 3 r t a -,-;,7:71`.;;;—, , T$ 1 M r{ - e i.. ~5 tx `ry _ V �' aL .- - a- .c. e,... ;-,nv ] t i 7.....,--,-;:;; .'! Fw :..... 3 :.,. .7l-F.j.,,, .. r. T try j r i l � _ om' q—f ` a , V. may- ,t 1}.,V i tf .:. ..tu .}c„.. ��}• G a - _ - .- - : -- . Section II e, Page 1 o� yo -3 o' of ---tom, *° • STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT DATE: August 17, 1999 TO: Mayor and City Council Chairman and Members, Arcadia Redevelopment Agency FROM: Don Penman, Deputy City Manager/Development Services Director' By Pete Kinnahan, Economic Development Administrator v RE: RECOMMENDATION TO THE CITY COUNCIL TO APPROVE CITY COUNCIL RESOLUTION NO. 6139 MAKING FINDINGS PURSUANT TO HEALTH AND SAFETY CODE SECTION 33445 AND AUTHORIZING THE USE OF REDEVELOPMENT AGENCY FUNDS FOR PUBLIC IMPROVEMENTS COMPRISING THE AGENCY'S FISCAL YEAR 1999-2000 CAPITAL IMPROVEMENT PROGRAM; AND, RECOMMENDATION TO THE REDEVELOPMENT AGENCY TO APPROPRIATE $30,000 TO PROVIDE ADDITIONAL STREET LIGHTS ON SANTA CLARA AND SANTA ANITA TO MEET IES LIGHTING STANDARDS Summary The Agency adopted several capital improvement projects for fiscal year 1999- 2000 totalling $215,000: Underground Utility District 14 (UUD14) reconnections; Colorado Place sidewalks; railroad bridge pedestrian safety lights; railroad bridge graphic facade; and traffic signal upgrades at Santa Anita/Huntington, Santa Anita/Santa Clara, and Huntington/Second. Subsequent to that action and based upon discussions with Southern California Edison, staff is recommending the installation of approximately 13 additional street lights along north Santa Anita and east Santa Clara as part of the UUD14 project in order to meet Illuminating Engineering Society (IES) standards. The cost is estimated at $30,000. (See location map of all the projects, Attachment 1). The Redevelopment law (Health and Safety Code Section 33445) requires that, if Redevelopment funds are to be used to pay for improvements which will be publicly owned, both within and outside of the project area, the City Council must make three findings: a) that the proposed improvements are of benefit to the project area; b) that there is no other means of financing the proposed project; c) that the project will assist in the elimination of blighting conditions in the project area. A report summarizing the proposed project has been prepared, setting . forth the amount of tax increment to be used to fund the proposed capital improvements, setting forth the facts to support the three findings cited above, LASER IMAGED Xlaf 1" ecj9-ice io ..''t . ` T and describing the redevelopment purposes for which the funds are being used. The Summary Report is provided as Attachment 2. Staff recommends that the City Council adopt City Council Resolution No. 6139 (Attachment 3) and that the Redevelopment Agency approve the appropriation of $30,000 for streetlights on Santa Clara and Santa Anita to meet IES standards. Discussion The Agency has adopted several capital improvement projects for fiscal year 1999-2000. These are described in detail in the Summary Report (Attachment 2). 1. Underground Utility District 14 Utility Reconnections $50,000 Pay for the conversion of private electrical and phone connections from overhead to underground as part of the City's Rule 20A Undergrounding Project on west Santa Clara and north Santa Anita. Six of the private reconnections are to the residences on San Miguel; these houses are outside of but immediately adjacent to the redevelopment project area. 2. Colorado Place Sidewalks $10,000 Construct new sidewalks on the west side of Colorado Place for pedestrians (by the Westerner Hotel and by Santa Anita Church.) 3. Railroad Bridge Pedestrian Safety Lights $30,000 Design and install safety lights for the two pedestrian walkways under the Huntington/Second Avenue railroad bridge. 4. Railroad Bridge Graphic Design $50,000 The Downtown 2000 project initially envisioned an attractive new façade on the Huntington/Second Avenue railroad bridge. The Santa Anita Racetrack has agreed to provide up to $50,000 as its one-half contribution to a unique graphic element on the bridge façade over Huntington (Total - $100,000). 5. Traffic Signal Upgrades $75,000 As a result of the increased traffic and anticipated future traffic in downtown due to new development, the traffic signals at Huntington/Second ($20,000), Huntington/ Santa Anita ($20,000), and Santa Anita/Santa Clara • ($35,000) need to be upgraded. This work includes new mast arms, secondary heads, vehicle detector amplifiers, and associated conduit. The Santa Anita/Santa Clara project includes the installation of two new signal poles and modifications to the signal controller as well as the above work. Total $215,000 The project below is proposed to be added to the approved fiscal year 1999-2000 Capital Improvement Program. 6. New Streetlights, UUD 14 • $30,000 Ten streetlights would be installed along north Santa Anita from Colorado to Huntington, three along east Santa Clara from Santa Anita to First. (This project requires an Agency appropriation of funds.) These are recommended in order to provide better lighting along Santa Clara and Santa Anita,-thereby meet IES standards. Grand Total- $245,000 The City Council is required to make certain findings as summarized below. A more complete discussion is found in the Summary Report (Attachment 2). A. The facilities, structures, or improvements are of benefit to the project area or the immediate neighborhood in which the project is located. All of the proposed capital improvements are within or immediately adjacent to the Central Redevelopment project area boundaries. All of the proposed projects will improve safety (new sidewalks, three signal upgrades, bridge pedestrian safety lights, new streetlights) and/or improve the appearance, image, and reputation of the project area and the City (Utility Undergrounding reconnections, bridge graphics). B. There are no other reasonable means of financing the facilities, structures, and improvements available to the community. The City has been reducing programs, projects, and staff for the last five years due to the recession. Although the economy has improved, the City's General Fund Revenues are allocated to restoration of previously eliminated or reduced programs and services or to continuing services. Capital Improvement funds have also been reduced over the last few years so that only the most essential projects are funded. Funds are therefore not available for these projects. The City's Gas Tax Funds have been programmed and prioritized for the next five years to address numerous public infrastructure needs throughout the City. There is a "waiting list" of other gas tax eligible public improvements for which no funds are available. The City/Agency have endeavored to locate other sources of revenue for the Agency's capital improvement projects. The City Council has obtained a commitment from the owner of the Santa Anita Racetrack of up to $50,000 for one-half of a decorative bridge facade on the Huntington/ Second Ave railroad bridge. The Redevelopment Agency also obtained a $2500 payment from the Stonebridge Companies as their share of the traffic signal upgrade at Santa Anita/Santa Clara. C. The proposed project will assist in the elimination of one or more blighting conditions and is consistent with the Implementation Plan adopted pursuant to Health& Safety Code Section 33490. Elimination of Blight The undergrounding of the overhead utilities along Santa Clara and Santa Anita will remove numerous unsightly utility poles, guy supports, and wires. The graphic design on the railroad bridge will enhance the attractiveness of the bridge and of the vehicular entry into the downtown core commercial area and hotel/restaurant row. The three other projects, i.e., the three traffic signal.upgrades, Colorado Place sidewalks, new streetlights, and bridge pedestrian lights all improve public safety. Implementation Plan The updated Implementation Plan for fiscal year 1994-99, adopted December 16, 1998, discusses the need to provide "financial assistance for the construction of needed public facilities, i.e., . . . streets" . . The Plan therefore addresses the public safety-related projects in the public right-of-way (Colorado Place sidewalks, traffic signal upgrades, new streetlights, railroad bridge pedestrian lights) and the undergrounding of utilities on the public rights-of-way along west and east Santa Clara and north Santa Anita. The updated Implementation Plan also establishes the Downtown 2000 Revitalization Program. One of the components of the program is "Downtown Marketing (page 18; see also Table 2A, page 20). The proposed new graphic facade will assist in marketing the downtown as an attractive creative location to do business and to visit. (As previously mentioned, the initial Downtown Revitalization Strategy and Program envisioned a decorative facade for the bridge.) Environmental Impact The traffic signal upgrades (3), Underground Utility District 14 and new streetlights, Colorado Place sidewalks, and pedestrian safety light projects are categorically exempt. The Downtown 2000 Revitalization project, including the Downtown marketing component, was assessed following an expanded Initial Study and a Mitigated Negative Declaration adopted by the City Council on March 7, 1995. Fiscal Impact A total of$245,000 in Agency funds is involved. The Agency's fiscal year 1999- 2000 Capital Improvement project budget ($215,000) was approved by the Agency and Council June 15, 1999. The new Streetlights on Santa Clara and Santa Anita will require an appropriation of$30,000 by the Agency. Recommendation It is recommended that the City Council: adopt Resolution No. 6139 making findings pursuant to Health and Safety Code section 33445 authorizing the use of Redevelopment Agency funds for public improvements comprising the Agency's fiscal year 1999-2000 capital improvement program and authorize the City Manager/Executive Director to implement the projects. It is recommended that the Redevelopment Agency appropriate $30,000 to provide additional street lights on Santa Clara to meet IES standards, and authorize the City Manager/Executive Director to implement the project. Approved `^'� `g( PP City Manager/ Executive Director CENTRAL REDEVELOPMENT PROJECT AREA BOUNDARY MAP CITY OF ARCADIA Proposed FY 1999-2000 ,- - - I Agency Capital Improvements _ U.S. _ Forest Service . US X10 Proposed new ,>, 0n 1 ill i• II EWM NAV ' loo® Street Lights (IES) \( .. — ` ' — COLORADO BOULEVARD ` ` ■dRF Pedestrian % Underground � '•. FI qk Safety Lights I District 14 1 , -•:, 3 (R.R. Bridge) % Utility w 0 I i Reconnections I \ 161%4N4M---'4 ��.`ono I I , ,a z SAI LL�fGb'14:1. 71:..3 Q �J �• 0O' % • ‘'Zo I a Colorado Place '•. v • L.A. County `�� Sidewalk , =kit ••o — �'`k'.1.,\ prO .. , . ., < oil .Arboretum �, �-A C RA \.., 2 v./ y ELER LL AVENUE \`���` I 2 Santa Anita — `,'` I= `C Race Track • °°` ` > 0 • O a �N DRIVE ...A va, HUNTINGTON DRIVE `,` \ _ Westfield e -_a Shoppingtown 2c,`ct •••. /✓ L.A. County — ' — — — — ..7...( .4.44z44,4< at Santa Anita ••. :• Arcadia Regional Park �'W City Hall �• W (Mall) y :0�-E3 <� BONITA STREET Y=0. > � • LL O Traffic Signal � /\ DUpgrades (3) CALIFORNIA STREET CALIFORNIA STREET i °' I I 1 I NV August 9, 1999— • Railroad Bridge SCALE: 1"=600' �. Facade Improvements • FISCAL YEAR 1999-2000 AGENCY CAPITAL IMPROVEMENT PROGRAM SUMMARY REPORT (PER HEALTH AND SAFETY CODE SECTION 33679 REDEVELOPMENT LAW) REGARDING THE PROPOSED USE OF ARCADIA REDEVELOPMENT AGENCY TAX INCREMENT FUNDS FOR CERTAIN PUBLIC IMPROVEMENTS IN AND/OR ADJACENT TO THE ARCADIA CENTRAL REDEVELOPMENT PROJECT AREA August 20, 1999 Attachment 2 SUMMARY REPORT FISCAL YEAR 1999-2000 AGENCY CAPITAL IMPROVEMENT PROJECTS Introduction This summary report has been prepared consistent with to Health and Safety Code Sections 33445 and serves to describe several proposed capital improvement projects in and adjacent to the Redevelopment Project Area. This report has been prepared in order to explain to the public why Redevelopment Agency tax increment funds are to be used to pay for these public improvements. A location map showing the general locations of the proposed improvements is Exhibit A. 1. Undergrounding District 14 $50,000 a. Reconnection of Private Overhead Electrical and Telephone Services to Underground The State of California has created a special program to pay for the undergrounding of utility lines, e.g., electric, phone, cable, in the public right of way. Named after the California statute section authorizing the program, Rule 20A funds come from the rates paid by users of P.U.C.- regulated electric utilities, such as Southern California Edison. The funds are held by the utility and allocated annually according to a formula to local jurisdictions for undergrounding purposes. The Arcadia City Council has reviewed various possible undergrounding projects, along with Southern California Edison, and has elected to proceed with Undergrounding Utility District 14(UUD14) (See Exhibit B). This district includes W. Santa Clara from W. Huntington to Santa Anita, and No. Santa Anita from Huntington to Colorado. Rule 20A funds will be used to pay for the design and construction of the new underground main and laterals, and for the removal of all Edison and Pacific Bell poles and lines, including conduit mains up to 100 feet onto private properties. Rule 20A funds cannot be used to pay for the conversion or reconnection of private panel boxes on services from overhead to underground. In order to minimize the cost and inconvenience to the private parties affected by the undergrounding, the Agency proposes to coordinate and pay for the conversion process. There are approximately six residential services and 15 commercial services to be reconnected as part of the Underground Utility District 14 Project. The six residential services are located on San Miguel. They are outside of the project area, but are in the original 1973 survey area and are immediately adjacent to the project area. Attachment 2 2. Colorado Place Sidewalks $10,000 Pedestrian sidewalks are needed on the east side of Colorado Place between Huntington and Colorado (near the Westerner Hotel and Santa Anita Church/Barnhart School.) This project will provide them. 3. Traffic Signal Upgrades Total $75,000 Signal upgrades are needed at three intersections because of increased traffic, probable future traffic, and obsolescence of the existing equipment: Work includes new mast arms, secondary heads, vehicle detector amplifiers, and associated conduit. The Santa Clara/Santa Anita project includes the installation of two new signal poles as well as the above work. a) Santa Anita / Santa Clara $35,000 b) Huntington /Santa Anita $20,000 c) Huntington /Second $20,000 4. Railroad Bridge — Pedestrian Safety Lights Total $30,000 The lighting on the pedestrian walkways under the Huntington/Second Avenue railroad bridge is not adequate. With the construction of the new hotels and an aggressive marketing campaign by the downtown restaurants and businesses, additional pedestrian traffic to/from the hotels and restaurants is expected and desired. This project will provide additional lighting under the bridge on both sides of Huntington. 5. Railroad Bridge — Graphics Total $30,000 (1/2) During the original Downtown Revitalization Strategy project, the City Council/ Redevelopment Agency considered the installation of a unique graphic design on the metal overpass of the Huntington/Second Avenue railroad bridge. The project was postponed due to cost considerations. The owner of the Santa Anita Racetrack has agreed to pay half of the cost, up to $50,000, to provide a graphic design which would characterize Arcadia, its history, and would change the bridge into an architectural statement enhancing the image and reputation of both the downtown project area and the City. This project would pay for the design, publication, installation, painting, and related costs for graphic designs on both facades of the bridge. The following project is recommended for inclusion in the Agency's fiscal year 1999-2000 Capital Improvement Program. Attachment 2 1 • 6. New Streetlights (UUD14) Total $30,000 The current light levels and light intensity coverage along Santa Clara and Santa Anita in the Proposed underground Utility District 14 (See UUD14 Map, Exhibit B) do not meet Illuminating Engineering Standards (IES). Installation of approximately 13 additional marbleite cobra head poles ($2,000 each), including trenching and conduit is required. Ten would be installed along north Santa Anita from Colorado to Huntington, there along east Santa Clara from Santa Anita to First. (This project requires at Agency appropriation of funds) Grand Total $245,000 • • Attachment 2 CENTRAL REDEVELOPMENT PROJECT AREA BOUNDARY MAP CITY OF ARCA®IA Proposed FY 1999-2000, - - 0 Agency Capital Improvements -.... N. U.S. ... ® r. Forest Service v fib qg _ ■ ... . Proposed new a. AN.V F®® Street Lights (IES)44.ft,* i li T s„ ss ss, ® , .4,/ Ai a - --1 . . COLORADO BOULEVARD r e e.,Q Pedestrian Underground I ``'�°'•. r ®���,� Safety Lights ®e District 14 I �I ® (R.R. Bridge) e Utility W e I a Reconnections I `) /4W4;44,46.. _> _ '`N°° �O‹ < I SSTREET Place L.A. CA Sidewalk / �\ Arboretum (y� i Ldp SANTA CLA'A SIRE In ,,, � \ \ UB e �, W EL R LL AVENUE .'. s‘ 's al 0.‘ s Santa Anita \ `, — N. I W, o Ia m Race Track v ‘si ® Z ,'N DRIVE a\,i , HUNTINGTON DRIVE 4e i < � Westfield / I - / ® Shoppingtown 4'? �e®® L.A..A. 0®Lnt y I at Santa Anita .z:s' R Arcadia Regional Park Z w (Mall) City Hall 6,. BONITA STREET L. �:ONfTA STREET ea Z Traffic Signal g t.i Upgrades (3) CALIFORNIA STREET CALIFORNIA STREET N / - H. rt Augusts, 1999 Railroad Bridge SCALE: ,°°=sao° Facade Improvements is1sixa\pnn\s6M.,t6poDo}no\>isap oa.no\o}.op\D .'o Ooforado Bhd rn k L ; I Santa Yez tt J r La Porte St ,R 4.•:, Q ° U_ 'L ▪ s St Joseph St Joseph St ❑ C_� 1 ) ›-1 h No 0 o B ,_I A[ g g i ,.:..ii' D 65 + � .t St #c± r ,f;, .il , Clara O W ----) ). "a S. �t.• lc;t L^' S • / Q IX-t Wheeler Ave a - .z., :[ :u; L s. i Huntington Dr f 7--/- UNDERGROUND UTILITY 1 o DISTRICT No. 14 i 1 NMI „ N 1 Son Animnb Dr D C J`! N' C7) z \N.Dom �.. �, Dr J 21 0 ` .. // ` 1 P c o 1/ j c ilotyn Th. --1 )\ \ /71 I )1 \ \ 1 , - 1 //e 1 i 1 1 • Sante Anfm Ave Ter �' I I I 1 1 I I, 11 ” l�I 1 4 -14:r A'7 te i , I ':' ii., 227 r 11. FUUC Ave , , I ‘ � -3-/ J 7/ Underground Utility District No. 14 LEGEND Overhead Cable & Power Pole Removals .-%- Existing Per Pole to Be Removed Existing overhead Utility lines to be Removed l NNNNN St' San Antonio Dr J o. 1111 .0 C i (5 Z m m s�" "�°r J C7 D Z O D o 4' C71 1 . . F-- 8 D i S � b o I CU ss / ,1, O L a ,Q`'� 33 3 �? tn cri L cn 0 O U 0 v ' 3 Q Ul Finn Ave R ,____----, 3 o I— 6 6 6 U U' .erground Utility District No. 14 ' 1D Proposed Street Lights (Cobra Type Only) 7'�28 New Concrete poles&Underground Circuits at New Locations by Edison(15 tdstlng to be replaced at no cost to City,19 adttlonai lights at$2,000 ea.for a total cost of$26,000 to City) D28 Exdsting Lights t be removed&replaced with new concrete poles and undergound circuits at existing loc atlon(rm cost to City) O & %U 1714 V 7 6 H Nigiam entot4 177:Tr:mi. dum ter, '+\�}% 04519 8/18/92 Date _--------- -- TO: Arcadia Redevelopment Agency FROM: //Peter P. Kinnahan, Assistant City Manager for economic Development Request for Retroactive Financial Assistance Under the SUBJECT: Proposed Arcadia Redevelopment Agency Commercial Revitalization Program Summary On August 4, 1992 , we received a letter (attached) ' from David Ercolani, the, new owner of 47 E. Huntington Drive ("old" Gockley's Stationery) , requesting that the Arcadia Redevelopment Agency reimburse him eligible costs under the proposed Commercial Revitalization Program (the "Program") even though the detailed Program Guidelines have not yet been formally reviewed and approved by the Agency. Staff recommends approval of his request with conditions. Background Mr. Ercolani, owner of G. R. Leonard & Company of Pasadena, recently purchased 47 E. Huntington Drive. His Pasadena business location is currently in escrow and he must relocate to Arcadia by mid to late October. Mr. Ercolani is planning to rehabilitate the interior and exterior of the Arcadia building. He is aware of the proposed Program and would like to participate in it. He knows that the proposed Program guidelines, procedures, application and contract forms, and selection of the architect, are currently being developed and that the Program may be available in fall 1992 . Agency staff have suggested to Mr. Ercolani that he proceed with the interior work and then apply for assistance for the facade work under the proposed Program, when and if it becomes available. • Mr. Ercolani, however, is anxious to proceed with the rehabilitation work, but is reluctant to begin the facade improvements, due to high costs. He is asking that the Agency make an exception and allow him to receive retroactive benefits under the proposed Program. At this time, staff expects to submit the proposed Program for Agency consideration and approval at your September 15, 1992 meeting. Even if approved, implementation of the Program will not begin until November after an architect has been selected, and after marketing materials (to be typeset and prepared by a LASER IMAGED 17 printer) have been finalized. Advantages/Disadvantages The advantages to the Agency in granting Mr. Ercolani's request are as follows: 1. It would allow Mr. Ercolani and possibly others in a similar situation to invest more money on facade improvements than they could otherwise afford. The City and the Agency would benefit from higher quality improvements in the downtown. (The Elks Club has a similar concern. They are, however, planning their work so they can potentially take advantage of the Agency's program. ) 2. It could expand the possible pool of applicants and enable the Agency to help improve a greater number of building facades, by including projects completed prior to approval and implementation of the proposed Program by the Agency, but after July 7, 1992 , the day the Agency approved the draft Program concept. 2 . It would create goodwill and demonstrate the Agency's sincerity in its efforts to improve the downtown. The disadvantages in granting Mr. Ercolani's request are: 1. It would set a precedent that the Agency may be compelled to follow in other similar situations. 2 . It may create expectations on the part of property and business owners that the Agency may or may not be able to satisfy because the details of the Program are not yet final. There is no guarantee that the Agency will in fact approve the Program or will approve it in the draft form currently being circulated. Yet the merchant may have expended significant funds putting him at some economic risk with the hope he will be reimbursed most or some of his costs. 3 . It may create difficulties in administering the program, since at least 20 property owners/business owners have already expressed interest in the Program (i.e. , who do you help first - applicants like Mr. Ercolani who have already completed facade improvements, or those who have yet to begin work) . 4. It would remove an important step from the proposed Program, namely review of all exterior improvements by an Agency-hired architect, and thereby remove a level of quality control from the project approval process. We do not know the specific improvements that Mr. Ercolani (or 2 LASER IMAGED 18 1 others like him) plans for his building. Discussion Please note that Mr. Ercolani's project (as any other facade improvement project in Downtown Arcadia) is subject to City and Agency Design Review and Code requirements. If Mr. Ercolani's request is granted others in similar circumstances should be given the same opportunity, as Mr. Ercolani, to apply for the Program and potentially receive benefits for exterior improvements undertaken and/or completed between July 7, 1992 and Program approval by the Agency (in November) . Agency General Counsel advises that, should the Agency grant Mr. Ercolani's request, such approval should provide no assurance or guarantee that Mr. Ercolani would receive assistance under the proposed Program -- since there is currently no program in effect; all costs would be incurred at his own risk. Recommendation That the Arcadia Redevelopment Agency allow Mr. Ercolani, and others in similar circumstances to apply for the Commercial Revitalization Program prior to Program approval and implementation, with the following conditions: 1. Proposed Program eligibility be extended to include property and business owners otherwise eligible-for the Program, who are in the process of completing or have completed exterior property improvements from the period of July 7, 1992 through Program approval and implementation by the Agency (estimated for November 1992) , and 2 . Mr. Ercolani, and others in similar circumstances proceed with such improvements at their own financial risk, and 3 . That all work planned, begun, and/or completed prior to Program implementation be done in accordance with the City's and Agency's Design Review and Code requirements. Approved: �'i:_,�_. .■ s ! . Acting Executive Director 3 LASER IMAGED • 19 ":1.3-11A-05 1.4:._ CP LEI:t TAPE, Fr-i=.PC.EN � A F'. q OVER gQ G. It LEONARD & CO . YEARS [•,-e,,�.r,.,, ,err • ince,rar. .,1 • rNt 'HIPPO S C►C10vt0u PASADENA,CALIFORNIA 91104 1072 North Allen C. L lIOKINI & CO. Lae Angeles(213)681 -1590 • Pasadena(818)797-6176 July 29, 1992 - Mr.Peter P. Kinnahan Assistant City Manager for Economic Development Arcadia Redevelopment Agency - CITY OF ARCADIA D l7 L5 U P.O. Box 60 Arcadia,CA.91066-0060 Dear Peter. Please allow this letter to follow up on our conversation today. ARCADIA REDEVFIQPMENT AGENCY We recently purchased the building at 47 E. Huntington Drive(the old Cockley's Stationery store). Wearean 80yearold publishing company based in Northbrook,III inoisand intend on this new_facility beingour West Coast sales office for many years to come. We will be relocating from our current location in Pasadena where we have been for 18 years. lam currently considering interior and exterior renovation of the building to allow our occupation in the near future. I was very pleased to learn of your upcoming program offering rebate for exterior improvements as the preliminary estimates for the building repairs have me in quitea dilemma. Our particular building needs alot more than just facade and exterior improvements. So much so and at such a great cost that we have been considering foregoing some of the exterior improvements in favor of more necessary items on the building's interior. • As the facade improvement and rear exterior work comprises such a large portion of the cost of overall improvement on our particular building,your program may allow us to do it right from the beginning. If we put the exterior work off in favor of necessary improvements on the interior to allow us to move in,I'm afraid that we may grow comfortable and with business and other concerns, forego the extensive renovation to the exterior that would truly make our building an asset to the city of Arcadia. Here is where the problem arises. Due to the sale and escrow of the building that we currently occupy,we must move into our new location by mid-late October. We must start work soon to have it ready by that time. However,I under- stand that the rebate program has not been finalized yet and there is no provision for retroactive improvement. As you have announced this program on your letter of July 14. 1992 and it appears that only a few details have yet to be ironed out,is there any way that we could begin this project relatively soon with the acsuranee that eligible cost will be rebated at a later point? Without this provision and our need tohegin workon the iildingsoon for the reasons outlined above,it appears at this point thatwe may havetoconcentrate our ef fortson solely the interior of t hc building, - roof,HVAC and other items that are absolutely necessary. i would very much like to participate in this program and have our building be one of the first examples of its success to be followed by others. i commend your office for development of this program as it certainly shows that the City of Arcadia is committed to the overall betterment of its appearance and relationship with the business community. We look forward to becoming a part of that growing force. S;ncc y • Davis Ercolani • President DE/Ie LASER VAGEG 20