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HomeMy WebLinkAboutMay 18, 1999A G E N D A ❑� Arcadia City Council and ° +roa+sso' Redevelopment Agency Meeting May 18, 1999 5:00 P.M. Council Chambers Conference Room ACTION ROLL CALL: Council Members Harbicht, Kovacic, Marshall, Roncelli and Chandler 1. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING/ FIVE MINUTE TIME LIMIT PER PERSON) RE: 5:00 P.M. SESSION. 2. STUDY SESSION a. Discussion and direction regarding the Police Facility Project. b. Discussion and presentation regarding the City's non - harassment policy and training - Presentation by Linda Jensen of Liebert, Cassidy and Frierson. 3. CLOSED SESSION a. Pursuant to Government Code Section 54957.6 to confer with City Labor Negotiators Carol Przybycien and Dan Cassidy regarding AFFA, APOA, APWEA, Management and non - represented employees. 7:00 p.m. Council Chambers INVOCATION PLEDGE OF ALLEGIANCE ROLL CALL: Council Members Harbicht, Kovacic, Marshall, Roncelli and Chandler 4. PRESENTATION to soccer teams "Aftershock ", "Explosions" and "Flames ". 5. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS. 6. QUESTIONS FROM CITY COUNCIL /REDEVELOPMENT AGENCY REGARDING AGENDA ITEMS. t ACTION MOTION: Read all Ordinances and Resolutions by title only and waive reading in full. 7. PUBLIC HEARING a. Report and recommendation to allocate $54,087.00 in contingency (unallocated) Community Development Block Grant (CDBG) funds to the Housing Rehabilitation Project proposed for fiscal year 1999 -2000. 8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL /REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE MINUTE TIME LIMIT PER PERSON). 9. MATTERS FROM ELECTED OFFICIALS City Council Reports /Announcements /Statements /Future Agenda Items RECESS CITY COUNCIL 10. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler a. Minutes of the May 4, 1999 Regular meeting. ADJOURN Redevelopment Agency to May 19, 1999 at 4:00 p.m. RECONVENE CITY COUNCIL 11. CITY CLERK a. Administration of Oath of Office to new members of the Building and Fire Code Appeals Board: Phillip Sexton and Wesley Lind. b. Report and recommendation to fill an unexpired term on the Senior Citizen's Commission. 12. CONSENT a. Minutes of the May 4, 1999 Regular meeting. b. Report and recommendation to accept all work performed by A & B Electric on the Baldwin Motor Control Center as complete and authorize the final payment subject to a retention of $4,749.60 as set forth in the contract documents. W Consent continued C. Report and recommendation to adopt Resolution No. 6108, A Resolution of the City Council of the City of Arcadia, California, certifying that the Live Oak/El Monte Avenue and Canyon Road rehabilitation projects meet the definition as eligible for 1998 State Transportation Improvement Program (STIP) augmentation storm damage funding. d. Report and recommendation to accept all worked performed by D & J Foothill Electric Contractor, Inc. for electrical improvements at the Police Station back -up dispatch center and Fire Station No. 3 as complete and authorize final payment subject to a retention of $5,702.70 as set forth in the contact documents. ACTION e. Report and recommendation to award a contract in the amount of $349,300.00 to Tennyson Pipeline Company for construction improvements to the booster pumps and motor control center at the Santa Anita Plant. f. Report and recommendation to adopt Resolution No. 6109, A Resolution of the City Council of the City of Arcadia, California, to authorize the City of Arcadia to release funds from the Juvenile Accountability Incentive Block Grant Programs to the Los Angeles County District Attorney's Office. g. Report and recommendation to award a contract to EC Construction Company in the amount of $173.552.80 for the rehabilitation of El Monte Avenue from Longley Way to Camino Real Avenue - Job No. 1998 -99 -3 Federal Aid Project STPLMA- 5131(004). h. Report and recommendation to adopt Resolution No. 6110, A Resolution of the City Council of the City of Arcadia, California, approving the application for Proposition A funds from the County of Los Angeles for improvement of three (3) Arcadia Unified School District Athletic Fields. 13. CITY MANAGER a. Report and recommendation to enter into a Professional Services Agreement with R & D Transportation Services LLC. in an amount not to exceed $4,394,563.00 over the next five (5) years effective July 1, 1999 through June 30, 2004 to provide operations and maintenance of the Arcadia Transit System. b. Report and recommendation to enter into a contract with the cities of Glendale, Pasadena and Burbank (Verdugo Cities) in the amount of $144,135.00 for Fire Dispatch Services and to appropriate $128,769.00 from the Equipment Replacement Fund for capital expenditures. C. Report and discussion on Cable Television Franchise Transfers. 3 14. CITY ATTORNEY ACTION a. Adoption of Ordinance No. 2103, An Ordinance of the City Council of the City of Arcadia, California, amending the Arcadia Municipal Code pertaining to zoning of adult businesses, providing regulatory permits of adult businesses, providing for licenses for performers at adult businesses and amending sections inconsistent herewith (Text Amendment 99 -003). ADJOURN City Council to May 19, 1999 at 4:00 p.m. 0 d 0 73D—qJ E/e 11-D 9// P ROAw:SO STAFF REPORT T MAINTENANCE SERVICES DEPARTMENT May 18, 1999 TO: Mayor and City Council /1 FROM: Pat Malloy, Maintenance Services Director I By: Bryan E. Boeskin, Management Analyst SUBJECT: REPORT AND RECOMMENDATION TO ACCEPT ALL WORK PERFORMED BY D & J FOOTHILL ELECTRIC CONTRACTOR, INC. FOR ELECTRICAL IMPROVEMENTS AT THE POLICE STATION BACK-UP 911 DISPATCH CENTER AND FIRE STATION NO. 3 AS COMPLETE AND AUTHORIZE FINAL PAYMENT SUBJECT TO A RETENTION OF $5,702.70 AS SET FORTH IN THE CONTRACT DOCUMENTS SUMMARY: On November 17, 1998 the City Council awarded a contract to D & J Foothill Electric Contractors to perform electrical system upgrades at the Police Station and Fire Station No. 3. The project included installation of the required circuitry for renovation of the back-up 911 Dispatch Center at the Police Department and the upgrade of the circuitry and backup power generation capabilities at Fire Station No. 3. The terms of this project have been complied with and the required work has been performed to staffs satisfaction. Staff recommends that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract. DISCUSSION: The Police Station and Fire Station No. 3 has undergone a significant increase in computer, telecommunications, office machines and other electronically powered equipment since each of the buildings' original circuitry was installed. This electrical circuitry upgrade project serves to accommodate the increased power load required at both facilities. The work at the Police Communications Center consisted of the installation of a new electrical subpanel, including related circuitry and an uninterrupted power source (UPS) device. The UPS device will provide an emergency power source for all computer and telecommunications equipment in the Communication Center. The Police Communications Center improvements were completely funded through the state's Citizens' Option for Public Safety (COPS) grant program. The funds were specifically designated for the purchase of equipment that is used for "front-line" police services. LASER IMAGED conl. f d. Mayor and City Council May 18, 1999 Page 2 The electrical circuitry at Fire Station No. 3 was very old and had not been upgraded since original construction in 1948. The work at Fire Station No. 3 included the upgrade of an existing, undersized electrical main to a 200 amp service which is sufficient to provide power to the Fire Station and the adjacent Orange Grove Emergency Response Facility. An existing City owned 75 kilowatt (kw) stand-by generator (the one previously in use at City Hall) and related wiring was relocated to the Orange Grove site to serve as an emergency power source for these two facilities. Project site maps are attached for reference. This project required a change order in the amount of $9,424.00 to cover the cost of extra work performed by the contractor. The additional work included relocating the UPS and related equipment to an area outside the existing Police facility. It was determined that the existing air conditioning system for the Communication Center annex room was not adequate to compensate for the heat generated by the UPS system. FISCAL IMPACT: Adequate funds have been provided in the 1998/99 Capital Budget to complete this work. $24,000 is budgeted in the Police Department Operating Budget for the Communication Center and $135,200 is included in the Capital Improvement Budget for the Fire Station No. 3 improvements. The original contract amount of $47,603 combined with the change order amount of $9,424 results in a total contract amount of $57,027. RECOMMENDATION: It is recommended that the City Council: Accept all work performed by D & J Foothill Electric Contractors, Inc. for this project as complete and authorize final payment subject to a retention of $5,702.70. PM:BB:ds Attachment Approved: . William R. 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