HomeMy WebLinkAboutNovember 16, 1999r
A N N 0 T A T ED
A G E N D A
Arcadia City Council
and
Redevelopment Agency
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Meeting
November 16,1999
ROLL CALL:
Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler All Present
a Minutes of the November 2, 1999 regular meeting.
Meeting of the Arcadia Redevelopment Agency continued ACTION'
b. Recommendation to amend the Downtown Business Attraction and Approved 4 -1
Expansion Program to provide for relocation assistance in limited instances.:.
ADJOURN the Redevelopment Agency to November 30, 1999 at 6:00 p.m. at the Community Center
RECONVENE -CITY COUNCIL
9. CONSENT
a. Minutes of the November 2, 1999 regular meeting.
Approved 5 -0
b.
Recommendation to award a contract for legal advertising to Core Media Approved 5 -0
Group, Inc. dba Arcadia Weekly.
C.
Recommendation to adopt Resolution No. 6146, A Resolution of the City Adopted 5 -0
"
Council of the City of Arcadia, California, approving an amendment to the -
contract for the Public Employees' Retirement System Military Services
Credits for local police members only.
Introduction of Ordinance No. 2115, An Ordinance of the City Council of Introduced 5 -0
the City of Arcadia, California, authorizing an amendment to the contract
between the City Council of the City of Arcadia and the Board of
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Administration of the California Public Employees' Retirement System.
d.
Recommendation to adopt new and revised class specifications: Director Approved 5 -0
of Recreation and Community Services, Assistant Director of Recreation
s.
and Community Services, Public Works Inspector and Library Technician I /11.
e.
Report and recommendation for final acceptance of the, rehabilitation of
-
El Monte Avenue from Longley Way to Camino Real Avenue and
request to authorize final payment in the amount of $17,053.17 to
E.C. Construction Company in accordance with the contract documents.
' f.
Recommendation to purchase two (2) Ford F -250 pick -up truck's for the . Approved 5 -0
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Public Works Services Department from Robert H. Loud Ford (Miracle
'-
Ford) for the amount of $48,822.96.
g. Recommendation to award a contract in the amount of $69,800.00 to Approved 5 -0
Landata Airborne Systems Inc., for the City's black and white 6° Pixel Aerial
Digital Orthophotography.
h. Recommendation to accept all work performed by Consttech Construction Qgproved 5-0
Company for the remodel of Upper City Hall Restrooms and authorize final
payment, subject to a retention of $10,916.90 as set forth in the contract.
2
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ACTION
10. CITY MANAGER
a. Recommendation to receive and file report regarding request from Receive s File
Pasadena Junior Philharmonic Committee to conduct Showcase House Report 5 -0
2000 in Arcadia.
b. Recommendation to approve a request from Paramount Pictures to close Aunroved 5 -0
portions of Huntington Drive on an intermittent basis between Santa Clara
Street and Santa Anita Avenue for a film production.
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November 16, 1999
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SERVICES DEPARTMENT
TO: Mayor and City Council
FROM: James Dale, Director Administrative Services
Carol Przybycien, Human Resources Manager
By: David T. Bell, Assistant Human Resources Manager /Risk Manager-
SUBJECT: Resolution No. 6146 a Resolution of Intention to Approve an
Amendment to Contract for the Public Employees' Retirement
System Military Service Credit for Local Police Members Only and
Introduce Ordinance No. 2115, an Ordinance of the City Council of
the City of Arcadia Authorizing an Amendment to the Contract
between the City Council of the City of Arcadia and the Board of
Administration of the California Public Employees' Retirement
System.
SUMMARY
Adoption of Resolution No. 6146 and Ordinance No. 2115 is required by the
Government Code. This resolution and ordinance allows the City to contract with the
Public Employees Retirement System to permit police employees to purchase service
credit for military service.
DISCUSSION
On September 21, 1999, Resolution No. 6146 was passed which established
compensation and related benefits for employees represented by the Arcadia Police
Officer Association for fiscal years 1999/2000 and 2000/2001. One of the agreements
that was included in Resolution No. 6146 was a provision to contract with the Public
Employees Retirement System to permit employees to purchase service credit for
military service. Under this resolution, an employee may purchase up to four years of
service credit for any continuous active military or merchant marine service prior to
employment.
FISCAL IMPACT
There are no fiscal impacts associated with Resolution No. 6146 and Ordinance No.
2115. The purchase option provides that the employee pays both the employee and
employer portions of the retirement contributions.
on
November 16, 1999
Page Two
RECOMMENDATION
n
It is recommended that the City Council approve Resolution No. 6146, a
Resolution of Intention to Approve an Amendment to Contract for the Public
Employees' Retirement System Military Service Credit for Local Police Members
Only and Introduce Ordinance No. 2115, an Ordinance of the City Council of the
City of Arcadia Authorizing an Amendment to the Contract between the City
Council of the City of Arcadia and the Board of Administration of the California
Public Employees' Retirement System.
APPROVED: %. 'awl
William R. Kelly, City Manager
cc. Michael Miller, City Attorney
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November 16, 1999
TO: Mayor and City Council
FROM:
SUBJECT:
SUMMARY:
Pat Malloy, Public Works Service Direc
Dave McVey, General Services Superi
Reviewed By: Jan Steese, Purchasing
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REPORT AND RECOMMENDATION TO PURCHASE TWO (2) 2000
FORD F -250 8800GVW PICKUP TRUCKS FOR THE PUBLIC WORKS
SERVICES DEPARTMENT FROM ROBERT H. LOUD FORD (MIRACLE
FORD) FOR THE AMOUNT OF $48,822.96
Staff is recommending that the City Council award a purchase for two (2) 2000 Ford F-
250 pickup trucks in the amount of $48,822.96 to Robert H. Loud Ford. These units will
replace two (2) Public Works Services trucks currently being used in the Building
Maintenance and Water Sections.
Robert H. Loud Ford has agreed to extend their March 30, 1999 bid for the 1999 model
Ford F -250 trucks toward the purchase of two (2) new 2000 model Ford F -250 trucks.
Therefore, these trucks will be purchased through the March 30, 1999 bid received from
Robert H. Loud Ford. Funds in the amount of $60,000.00 have been budgeted in the
Equipment Replacement Fund in Fiscal Year 1999/2000 for the purchase of these
trucks.
DISCUSSION:
The 1999/2000 Equipment Replacement Budget provided for the replacement of two (2)
Public Works Services pickup trucks. These two (2) new Ford F -250 pickup trucks will
replace one (1) 1990 Ford pickup truck and one (1) 1984 Chevrolet pickup truck. The
trucks being replaced have high mileage and have been in service nine (9) and fifteen
(15) years respectively. The existing trucks are in marginal condition and require
frequent service and repair work. Current maintenance costs for these vehicles are
excessive and merit replacement.
LASER IMAGED
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Mayor and City Council
November 16, 1999
Page 2
Staff investigated the possibility of a cooperative. purchase (commonly known as
piggybacking) with another larger municipality for vehicles with specifications equal or
greater than the City of Arcadia's. The City of Pasadena, in cooperation with the Robert
H. Loud Ford Dealership has authorized Arcadia to piggyback on Pasadena's purchase
order. Robert H. Loud Ford has agreed to freeze the purchase price for eight (8)
months for the pickup trucks. The purchase of these trucks from Robert H. Loud Ford
allows the City of Arcadia to purchase brand new 2000 trucks at the 1999 model price.
Public agencies often utilize other agencies formal bidding results to effect cooperative
purchases when the agreement between the agency and the vendor meets the
specifications of the using agency. Staff has determined that Robert H. Loud Ford is
qualified to meet the City's specifications.
FISCAL IMPACT:
The total cost for the purchase of two (2) 2000 Ford F -250 pickup trucks is $48,822.96.
Funds in the amount of $60,000 have been budgeted in the Equipment Replacement
Fund for Fiscal Year 1999/2000 for this acquisition.
RECOMMENDATIONS:
It is recommended that the City Council:
1) Award a contract for the purchase of two (2) 2000 Ford F -250 Pickup Trucks
to Robert H. Loud Ford (Miracle Ford) in the amount of $48,822.96.
2) Waive the formal bidding process and authorize a cooperative purchase
using the bid of the City of Pasadena (City of Arcadia PO# 68111).
3) Authorize the City Manager to execute a contract in a form approved by the
City Attorney.
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Approved by: &U
William R. Kelly, City Manager
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" ° °•°X•ts STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
November 16, 1999
TO: Mayor and City Council
FROM: James S. Dale, Director of Administrative Services
Prepared by: Jan Steese, Purchasing Officer
SUBJECT: RECOMMENDATION TO AWARD A CONTRACT FOR LEGAL
ADVERTISING TO CORE MEDIA GROUP, INC. DBA: ARCADIA
WEEKLY
SUMMARY
It is recommended that the City Council award a contract to Core Media Group, Inc.
DBA: Arcadia Weekly for legal advertising for the remainder of the 1999 -2000 fiscal
year.
DISCUSSION
The City requested proposals from the only two adjudicated newspapers of general
circulation for the City of Arcadia in conformance with City Charter Section 420, which
states that each fiscal year bids must be solicited and a contract awarded by the City
Council.
A notice requesting proposals was advertised in the adjudicated newspaper and sealed
bids were opened and read on October 20, 1999. The results of the proposal are as
follows:
Arcadia Weekly Pasadena Star News
Approx. number of total -
Circulation's 25,000 18,201
Cost $1.00 per line $ .54 per line x 2- column width
or $9.00 per inch $7.56 per inch x 2- column width
The publication of these two publications is similar within the City of Arcadia, however
the legal notices in the Pasadena Star News are also included in papers distributed in
Monrovia, Duarte and Temple City. The Pasadena Star News fees are determined using
the width of a standard classified ad and our notices are printed two columns in width.
The Arcadia weekly bases their cost as one column width of print. Although there is a
difference in pricing methods, Arcadia Weekly is the lowest responsive bidder. The
proposals were reviewed by the Administrative Services Director and the Purchasing
Officer and found to be satisfactory.
LASER i "WAGED
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FISCAL IMPACT
Legal Advertising is budgeted in the General Fund. from the City Clerk's operating
budget, with $17,000 appropriated for FY 99/00. Special projects pay for any advertising
requirements separately.
RECOMMENDATION
It is recommended that the City Council award a contract for legal advertising to Core
Media Group, Inc. DBA: Arcadia Weekly for the remainder of the current fiscal year and
authorize the City Manager to sign the contract after approval as to form by the City
Attorney.
Approved: wr��A
William R. Kelly, City Manager
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November 16, 1999
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Directof VVV
Prepared by: Lubomir Tomaier, Associate Civil E
Reviewed by: Jan Steese, Purchasing Officer
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SUBJECT: REPORT & RECOMMENDATION TO AWARD A CONTRACT IN THE
AMOUNT OF $69,800.00 TO LANDATA AIRBORNE SYSTEMS INC. FOR
THE CITY'S BLACK & WHITE 6" PIXEL AERIAL DIGITAL
ORTHOPHOTOGRAPHY
SUMMARY:
This contract includes preparation of aerial digital orthophotography for the entire area of
the City. Landata Airborne Systems, Inc. submitted the successful proposal for the project.
Staff has reviewed their qualifications and found the project team experienced and
capable of performing digital orthophotography services. Staff recommends that the City
Council award a contract in the amount of $69,800.00 to Landata Airborne Systems, Inc.
for preparation of the aerial digital orthophotography.
DISCUSSION:
Digital orthophotography is computerized aerial photography that has been corrected in
a manner that places all visible ground features in their true map position. It is based on
a set of photos taken from an airplane or a satellite. Unlike conventional aerial
photography, digital orthophotography may be used to make precise measurements, and
is an accurate backdrop over which other positionally correct information (e.g. design,
parcel or zoning data) may be overlaid. The finished product is a set of digital files (similar
to pictures from new digital cameras) showing land features bordered by the City boundary.
The images that are produced using this process depict items such as building footprints,
fire hydrants, manholes, curbs etc. that are located in their true geographic coordinates,
including their elevation information. The files may be displayed on a computer screen and
used in various programs such as AutoCAD (Computer Aided Design), ArcView, or
Microsoft PowerPoint for Engineering, Planning presentations, or for printing on the new
high - resolution printers.
LASER IMAGED
Mayor and City Coun67
November 16, 1999
Page 2
n
The Engineering and Planning departments of many local governments commonly have
aerial photographs taken every five years. These photographs are used to identify
changes in land use, that may, or may not have been permitted. The City's current set is
dated 1985 and new pictures are well overdue. The subject contract will provide for a
greatly superior product with many more applications for the City than are presently
available. With today's higher capacity computers, digital orthophotography is more cost
effective than older conventional mapping media. Digital orthophotography databases can
be updated quickly and selectively at a much lower cost than the conventional mapping
process. In other municipalities, digital orthophotography is used for many different
applications and by many departments such as public works, engineering, traffic, planning,
building, police, and fire.
Digital orthophotography is created by using a five (5) step process:
1. Surveyor will establish ground control points
2. Photography is conducted by using precision cameras placed on aircraft
3. Aerial photos are converted into computer files through scanning
4. Digital terrain models are digitized from scanned files
5. Warping digital aerial photo images, to exactly fit the digital terrain model, creates
the final product
City staff requested proposals from four (4) qualified aerial photogrametry companies. Four
proposals were received, evaluated, and ranked by staff in accordance with Chapter 10
of the California Government Code, Sections 4525 -4529 (qualification based selection
process) with the following results:
FIRM LOCATION
1. Landata Airborne Systems Irvine
2. Digital Map Products Costa Mesa
3. HJW Irvine
4. Arrow Engineering / GDMS Lancaster
Staff reviewed each proposal and ranked the firms according to the following categories:
1. Firm experience
2. Education and experience of proposed team
3. Understanding of the project objectives and requirements
4. Quality of work
5. Staff investigation of the consultant's background and recent projects' history
The three highest - ranking firms were Landata, Digital Map and HJW. These firms were
invited for an oral interview. Landata Airborne Systems was the most qualified firm based
on their successfy i completion of projects of similar size with similar requirements and the
project team's superior comprehension of the needs of Arcadia.
Mayor and City Council *80'
November 16, 1999
Page 3
M
Staff then reviewed the cost proposal and found Landata Airborne Systems to be within
the original engineering estimate for this project. Staff has determined that Landata
Airborne Systems can satisfactorily perform the work required.
FISCAL IMPACT:
Landata Airborne Systems has proposed the provision of black and white 6 -inch pixel
aerial digital orthophotography for the entire area of the City for $69,800.00. Funds in the
amount of $75,000.00 were budgeted in the 1999 -2000 Capital Improvement Program to
cover the cost of the contract.
RECOMMENDATION:
It is recommended that the City Council:
1) Award a Professional Services Agreement in the amount of $69,800.00 to Landata
Airborne Systems for black and white 6 -inch pixel aerial digital orthophotography
for the entire area of the City.
2) Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
PM: LT: RT:dw
Approved by: WWII
William R. Kelly, City Manager
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STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
November 16, 1999
TO: Mayor and City Council
FROM: fgDon Penman, Assistant City Manager /Development Services Director
SUBJECT: RECOMMENDATION TO APROVE A REQUEST FROM PARAMOUNT
PICTURES TO CLOSE PORTIONS OF HUNTINGTON DRIVE ON AN
INTERMITTENT BASIS BETWEEN SANTA CLARA STREET AND
SANTA ANITA AVENUE FOR A FILM PRODUCTION
SUMMARY
City staff has received a request to close portions of Huntington Drive, between Santa
Clara Street and Santa Anita Avenue, for a film production (see Attachment 1). The
filming of the feature movie "Numbers" will primarily take place on the Foulger Ford
property between December 8 and December 17, 1999. Some of the scenes need to
take place on Huntington Drive, necessitating closure of the street at night and
intermittently during the day. Staff is recommending City Council approval of this
request subject to the conditions in this report.
DISCUSSION
The City of Arcadia receives frequent requests for filming within our corporate limits.
Some venues, such as the County Arboretum and Anoakia have production companies
on their properties on a regular basis. Staff has established a Film Permit process
where film permit applications are reviewed, processed and conditionally approved at
the staff level. However, closure of a public street for a prolonged period, such as is the
case with this film, requires City Council approval.
The movie "Numbers" will be filmed in parts of Arcadia over eight days from December
8 to December 17 (excluding weekends). December 8, 9, and 10 will be day scenes
and December 13 through 17 will be night sequences. Most of the filming will take
place on the Foulger Ford property, though a few driving scenes require having
controlled traffic.
During these nights, the production company is requesting closure of Huntington Drive
between Santa Clara Street and Santa Anita Avenue between the hours of 9:00 p.m.
and 6:00 a.m. Originally the company requested closure at 6:00 p.m., but staff told
them it was too early in the evening and too busy with commuter traffic.
LASER !N1 GED
Mayor and City Council
November 16, 1999
Page 2
Daytime closure of Huntington Drive is requested to be intermittent, perhaps for
intervals of 10 to 15 minutes. This becomes somewhat more problematic particularly
for the businesses on Huntington Drive between Morlan Place and Santa Anita Avenue.
During both the intermittent closures (daytime) and the prolonged closures (evenings)
traffic would be re- routed along Santa Anita Avenue north of Huntington Drive to Santa
Clara Street. From a traffic control standpoint, this can be accomplished with the use of
Police staffing (paid for by the film company). Again, the primary issue would be the
impact to the businesses, particularly the two restaurants, Rod's Grill and Maverick's.
As the condition of approval of the closure of Huntington Drive, staff has told the film
company to meet with all affected businesses along Huntington Drive. It is typically the
film company's responsibility to secure the approval of the affected businesses.
Generally some arrangement is reached so the businesses are not negatively impacted
financially as a result of the filming.
The conditions staff would recommend for a closure of Huntington Drive include the
following:
1. Secure the approval of the businesses between Morlan Place and Santa
Anita Avenue;
2. Permit closure of Huntington Drive between 9:00 p.m. to 6:00 a.m. and
intermittently during the day;
3. Authorize the City Manager or his designee to reduce these hours if
unforeseen and unresolved problems occur;
4. The film company shall pay for all City staff time for safety (both Police
and Fire), and other staff involved in coordinating with the filming (Public
Works).
At the time this report was written, staff was not aware of whether all businesses
had approved of the street closure. It is recommended that the City Council
authorize the City Manager, as a fifth (5th) condition, to determine, should an
affected business not approve of the closure, that the film company made a
reasonable attempt to reach agreement with the business. If so, the City
Manager can provide final approval of the street closure.
M
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Mayor and City Council
November 16, 1999
Page 3
RECOMMENDATION
It is recommended that the City Council approve the intermittent closure of
Huntington Drive between Santa Clara Street and Santa Anita Avenue from
December 8 to December 17, 1999 subject to the conditions listed above.
Approved By: - W r-9
WILLIAM R. KELLY
City Manager
DP:mlo
Attachment 1
Nov -01 -99 10:1 Tam From - NUMBERS +
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RECEIVED
CITY O�: .APCADIA
NOV 0 11999
VYA. M-. 626 -447 -3309 C I T Y M ANN A E �
November 1, 1999
Mr. Bill Kelly
City Manager
City Of Arcadia
240 West Huntington Drive
Arcadia, CA, 91407
Dear Mr. Kelly:
T -314 P.02/03 F -377
1'd like to thank you for arranging October 1P's meeting to discuss our u )coming film
production in the City of Arcadia.
As you are aware, Paramount pictures is interested in filming scenes for a Feature motion
picture entitled, "Numbers" in Arcadia. The film is a comedy starring Job a Travolta and
Lisa Kudrow with Nara Ephron ("Sleepless in Seattle ", "You've Got Mail ") directing.
Our production has ante d into an agreement with Bill Adkins, the prope ty owner of 55
E. Huntington Drive t use his facility as a key filming location. We have eight days of
filming scheduled between December S and December 17,1999, excludinj . weekends.
December 8, 9, and 10 are day scenes with our filming hours to be from approximately
Gam to 8pm. Our remaining five days (December 13 —17 ) are night sequ races,
requiring us to film entirely at night from approximately Spm to 6am. Tl ie majority of
our scenes occur exclusively on the premises. However, there are a few d 'iving
sequences that would require having controlled traffic for the day shots ar. I no traffic for
some of the night shots.
We are requesting a street Closure on Huntington Drive between Santa Ch ra Avenue and
Santa Anita Avenue between the hours of 9pm and 6am from December 13 — 17,1999.
Initial conversations at our meeting indicated the possibility of rerouting i; , estbound
traffic onto Santa Anita Avenue and then Santa Clara Avenue and directir ; eastbound
traffic on Santa Clara Avenue and then onto Santa Anita Avenue. A segn ent ofMorlan
Place would be left open to allow access to the Elks Lodge and Rod's Gri' 1 during their
hours of operation.
For our daytime filming, we are requesting intermittent traffic control on 7 iuntington
Drive between the hours of 9am and 4pra. Again, we would propose that :raffia be
detoured the same way for 10 -15 minute intervals, based on time of day.
c/o Los Angeles Center Studios, 1201 West 5th Street, Suite M230
Los Rngeles, ColiforniQ 90017 PH: 213.534.3070 FAX; 213.534.3071
C'
•Nov -01 -88 10:1Tam From - NUMBERS + T -314 P.03/03 F -377
ti �w 1400
Paramount Pictures will incur any costs associated with implementing the Detour. We
will contact aU affected businesses. We will work with your office to det :rmine the best
way to notify city merchants and residents in advance of our intent to film and reroute
traffic.
Please add our request to the agenda of the next city council meeting and i 7 appropriate, I
will plan to attend. If you need any additional information, please give mt a call at my
office at (213) 534 -3492 or by pager at (213) 303 -8646.
Thank you for your support of our project. We look forward to filming "1` umbers" in the
City of Arcadia.
Sincerely,
Robin Citrin
Location Manager
Paramount Pictures
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arcadia redevelopment agency
240 west huntington drive •p.o. box 60021 • arcadia, ca 91066-6021 • 626-574-5408 • fax 626-447-3309
November 16, 1999
TO: Arcadia Redevelopment Agency Board of Directors
FROM: Don Penman, Deputy Executive Director
SUBJECT: Report and Recommendation to Amend the Downtown Business Attraction and
Expansion Program to Provide for Relocation Assistance in Limited Instances
SUMMARY
The Redevelopment Agency has received a request (Attachment A)for financial assistance
from Pok A Dots, a business currently leasing a building within the downtown at 201 S. First
Avenue. They are requesting assistance so they can purchase a building within the downtown
to relocate their business. The current Downtown Business Attraction and Expansion Program
guidelines (Attachment B) do not provide for relocation assistance for businesses within the
City. Staff believes the request has merit but in order to approve it the Agency needs to amend
the Guidelines. Staff is recommending that the Agency Board amend the Guidelines to allow for
relocation assistance within Arcadia (into or within the Project area).
BACKGROUND
Pok A Dots is a business that has been in Arcadia for over fifteen (15) years, the last five in the
downtown, but just outside the Redevelopment Project area. This business primarily involves
the sale and rental of costumes and other related items. They are currently occupying leased
space. As noted in their attached letter, they indicate that their rent has increased dramatically
recently to the point that they need to relocate. They have discussed possible relocation to
other communities but would prefer to remain in Arcadia. They have an opportunity to purchase
a building in the downtown to relocate their business within the Project area. However, the cost
to purchase, renovate and relocate is very high and they have requested $15,000 in financial
assistance from the Redevelopment Agency.
DISCUSSION
The Redevelopment Agency Board adopted a Business Assistance Program on March 3, 1996
which provides financial assistance to new and expanding businesses in the Central Business
District (Attachment B). The purpose of the program, as described in the attachment, is to
encourage exciting restaurants and specialty retail stores to locate in the City's downtown.
There are a number of forms of financial assistance that can be offered, tailored to the specific
needs of the business. If a business qualifies for the assistance, an agreement is prepared and
executed and recorded on the property.
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Arcadia Redevelopment■-. _'icy Board of Directors
November 16, 1999
Page 2
The request from Pok A Dots has been reviewed by staff for eligibility for this assistance. Staff
believes this business qualifies under a number of criteria, including the following:
• Demonstrated applicant performance and experience in that business (15 years in Arcadia)
• Applicant reputation for integrity, quality and professionalism
• Employment of Arcadia residents (owner resides in Arcadia)
• Unique nature of retail business desirable in downtown core (costumes)
• Demonstrated market for the use, not in conflict with other nearby uses
The one potential conflict with the Pok A Dots request and the Guidelines is criterion No. 7
(Attachment B), which reads in part "Business must be new to Arcadia, relocating from another
City or expanding". In this particular instance, Pok A Dots is relocating from another site in the
downtown (though just outside the Project area). Staff believes that the Guidelines should be
amended to permit relocation in certain cases such as with Pok A Dots. The intent of the
relocation.restriction is to prevent the Agency from assisting businesses from relocating from
one part of the City to another, thus potentially negatively impacting one portion of the
community for another. In this particular case, this business is moving just a couple blocks, thus
remaining in the same immediate area. Additionally, through the purchase of a building, the
likelihood of their remaining in the downtown is enhanced. Additionally, as a specialty retailer,
this is the very type of business that the Guidelines are intended to assist.
FISCAL
The Agency Board has appropriated $254,000 in the Agency Budget to fund the Downtown
Business Incentive Program and other downtown activities. Therefore funds are available in the
budget for staff to approve this request subject to the Board amending the Guidelines.
RECOMMENDATION
It is recommended that the Agency Board amend the Downtown Business Attraction and
Expansion Guidelines to provide relocation assistance for businesses in Arcadia in limited
instances where is can be shown the business would leave Arcadia and/or the overall impact on
the Project area will be improved. -
If the Agency Board approves this amendment, staff will process and approve the request for
$15,000.
Approved by: `^`"' ''�"`9
William R. Kelly, Executive Director
DP:bmb
Attachment A— Request from Pok A Dots
Attachment B—Downtown Business Attraction and Expansion Program Guidelines
I I
RECEIVED
October 27, 1999
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Don Penman Development Services
Assistant City Manager/Development
Services Director
City Of Arcadia
240 W. Huntington Drive
Arcadia, CA 91066
Dear Mr. Penman:
•
I moved rriy-business Pok A Dots to my current location on south First Avenue in
• Arcadia from Baldwin Avenue about 5 years ago. In total,'I've been in Arcadia
about 15 years. When I moved here I thought I could buy my building if it ever
went up for sale. Well, I was wrong. Subsequently, the building owner sold the
entire block to a management company
We have tried to get a rent quote out of the owners for one year but they haven't
responded until September 1999. Our lease is up November 1, 1999. Our rent
has been $1,300 per month and they•want to raise it to $2,000 and then cap it at
• $2,600 per month. Needless to say we cannot afford this amount and will have .
to move. In fact, we understand that everyone on the block will be moving.
We would like to stay in Arcadia, as this has been our home for many years,
though other cities have been talking to us. We have identified another building
• in downtown Arcadia that we have the opportunity to purchase, but the cost to
purchase, renovate and relocate is very high and will be difficult for us. We
would like to know if the City or Redevelopment Agency has any funding that can
assist us in relocating within Arcadia.
Please consider this request as soon as possible as we are faced with the
likelihood of continuing on a month-to-month lease at our current location which
is quite difficult both from a financial and business standpoint. We look forward
to hearing from you.
Sincerely, _
Attachment A
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RPORATEO •
DOWNTOW BUSINESS ATTRACTION AND EXPANSION PROGRAM,
Purpose: To use Redevelopment Agency funds to encourage exciting and
interesting restaurants and specialty retail stores, particularly family
oriented stores and shops to locate in the downtown core so as
to create an attractive, economically viable environment for business, .
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the public, the City and the Agency.
..Uses Desired: Restaurant/eating establishments (n ot fast food), delicatessens, coffee
shops, dessert shops, bakeries, specialty retail stores, apparel (men's,
women's,Children, infants), gift, art, craft, drug, food, books, cards,
music, antiques. ..
. Location: 1Central4Busmess-District Zone,(CBD)
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Criteria for Financial Assistance:
• - 1) Use desired in sole discretion of City and Agency
• . 2) Location desired in sole discretion of City and Agency
3) Demonstrated applicant performance and experience in that business
'f • - 4) ;Applicant reputation for integrity, quality and professionalism •
5) `pplicant financial capacity to do the proposed project •
6) Demonstrable market fqr the use, and not in conflict with other nearby uses
7) L'f Demonstra ted nY ea ed fo r�f iont ansc ial assistance obry t)application.....,�Bu.,...- in e s must
IJe nwo7Arcadia alo tin from;another,CityLor ex andng The ogam _
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• rf:.is: ot 44ilou A s n Ienderor f
• 8) Demonstrated benefit both in reputation and economics to City and Agency
rom.the proposed use (e.g., point of origin for sales must be Arcadia)
9). . ;Owner/tenant building facades and/or signs will be rehabilitated as part
;of occupancy (desirable)
• . . 10) _ ;Employment of Arcadia residents, particularly from project area (desirable)
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Possible Financial Assistance Provided For: •
1) Financial assistance with unusual code-related tenant improvements, e.g.
disabled, seismic, fire, etc. or other improvements necessary for the
proposed use
I. Attachment B
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