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Home My WebLink AboutOctober 19, 1999• A N N O T A T E D • A G E N D A Arcadia City Council and , .� Redevelopment Agency +�8�Si9 Meeting October 19, 1999 6:00 P.M. Council Chamber Conference Room 1. STUDY SESSION ARCADIA REDEVELOPMENT AGENCY /CITY COUNCIL ACTION ROLL CALL: Council /Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler Kovacic Excusec rrive at a. Discussion of Foulger Ford site and surrounding properties. 6:05 p.m.) 7:00 p.m. Council Chamber INVOCATION Reverend Ellen Jennrich. Lutheran Church of the Cross PLEDGE OF ALLEGIANCE Fire Chief Peter Bonano At 7:05 p.m. the Study Session ended and the City Council RECONVENED in the Council Chamber at 7:10 p..m. ROLL CALL: Council Members Harbicht, Kovacic, Marshall, Roncelli and Chandler All Present 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None MOTION: Read all Ordinances and Resolutions by title only and waive Adopted s -n reading in full. 3. PRESENTATION to Gunderson Chevrolet, Just Tires and Wheels and Craigar Designs for D.A.R.E.van. 4. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS Laurie Nelson THE CITY COUNCIL (NON- PUBLIC HEARING /FIVE MINUTE TIME LIMIT PER Mary Ball PERSON) MickeydSegal son John MacDonnell 5. MATTERS FROM ELECTED OFFICIALS a. Presentation by Mayor Chandler of an educational video about the proposed new police facility Bill Davila sponsored by The Vons Company, Inc. b. City Council Reports/ Announcements /Statements /Future Agenda items See Minutes V • ACTION RECESS CITY COUNCIL 6. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler All Present a. Minutes of the October 5, 1999 regular meeting. Approved 5 -0 b. Recommendation to pay HdL Coren and Cone $15,064.50 for recovery of Approved 5 -0 tax increment and to appropriate the same amount from the Redevelopment Fund. C. Recommendation to approve Design Review and waiver of ARA 172 for Approved 5 -0 self- storage use for the property at 324 N Second Avenue. ADJOURN the Redevelopment Agency to October 26, 1999 at 6:30 p.m. RECONVENE CITY COUNCIL 7. CONSENT a. Minutes of the October 5, 1999 regular meeting. Approved 5 -0 b. Recommendation to approve the final map for Tract No. 52687 for a approved s -0 six -unit residential development at 1114 Fairview Avenue. C. Recommendation to approve the final map for Tract No. 52734 for an Approved 5 -0 eight -unit residential condominium subdivision at 840 -900 S. Golden West Avenue. d. Recommendation to accept a dedication for street widening purposes and Approved 5 -0 approve the Final Map for Tract Map No. 52689 for a six -unit residential condominium subdivision at 408 S. Second Avenue. e. Recommendation to accept the donation of a three -year cost free lease Approved 5 -0 for a D.A. R.E. van from Gunderson Chevrolet. f. Recommendation to award a contract in the amount of $276,670.00 to Approved 5 -0 Civiltec Engineering for construction management and inspection services for St. Joseph Reservoir No. 1 booster pump station and water well. g. Recommendation to award a Professional Services Agreement to Civiltec Approved 5 -0 Engineering Inc. in the amount of $20,344.00 for construction management and inspection services for the Fire Station No. 3 remodel project. h. Recommendation to purchase two (2) Chevy Malibu Automobiles for the Approved 5 -0 Police Department from Community Chevrolet for $33,536.62. VA Consent continued ACTION i. Recommendation to adopt Resolution No. 6145, A Resolution of the City Adopted 5 -0 Council of the City of Arcadia, California, authorizing Southern California Gas Company to refund the Utility Users' Tax collected pursuant to Ordinance No. 141.5 as such tax corresponds with Southern California Gas refund amount by a credits to customers' bills. Recommendation to approve a request by the Arcadia Business Approved 5 -0 Association to close South First Avenue from the alley south of Huntington to California on Wednesday, November 17, 1999 from 3 p.m. to 9 p.m. for a Holiday Shoppers' Fair. 8. CITY MANAGER a. Recommendation to enter into a six -month Professional Services Approved 5 -0 Agreement with Best, Best and Krieger for City Attorney services. b. Recommendation to approve an Employment Agreement between the City Approved 5 -n of Arcadia and Michael H. Miller for transitional legal services. ADJOURN CITY COUNCIL to October 26, 199.9 at 6:30 p.m. for a joint meeting with the Sierra Madre City Council. ADJOURNED at 9:02 p.m. 3 +CM. ..... MEMORANDUM DEVELOPMENT SERVICES DEPARTMENT DATE: October 19, 1999 TO: Mayor and City Council FROM: on Penman, Assistant City Manager /Development Services Director y: Pete Kinnahan, Economic Development Administrator RE: Recommendation to Approve Request by the Arcadia Business Association (ABA) to close South First Avenue from the alley south of Huntington to California on Wednesday, November 17, 1999, from 3 p.m. to 9 p.m. for a Holiday Shoppers' Fair Summary The ABA is attempting to bring more shoppers to downtown South First Avenue. They are asking the Council to close South First Avenue from the alley south of Huntington to California for purposes of a Holiday Shoppers' Fair on November 17 (see Site Map, Attachment 1). The ABA will encourage downtown merchants to stay open and display their wares on November 17 and to have craft booths, food, music, and retail sales available in the enclosed area. The Police, Fire, Public Works Services and Development Services Departments have reviewed the petition and Conditions of Approval for Street Closure (see Attachment 3) for purposes of the ABA Holiday Shoppers' Fair. Staff recommends approval of the closure of South First at the alley south of Huntington and the approval of the Conditions. Discussion After the cancellation of the Farmer's Market in April, the ABA has been working to develop special events that would bring shoppers to the downtown, especially the South First area. The ABA has submitted a Petition signed by a majority of the businesses on South First, supporting the closure of the street on Wednesday, November 17, from 3 p.m. to 9 p.m for the purposes of a Holiday Shoppers' Fair (see Attachment 2). The actual "Fair" hours would be from 4 p.m. to 8 p.m. The hour before and after would be for set up and take down. Please note that the ABA proposes to expand the area formerly used for the Saturday Farmers' Market by moving the northerly barricade from just south of Alta Street to south of the alley south of Huntington. Staff has prepared a proposed "Conditions of Approval for Street Closure" modeled on the requirements for the former Farmers' Market (Attachment 3). No city forces will be used for the event although the Police will have an on -duty car patrol downtown and two Co lj . -- A. n 51 N TH t NO SCALE Los Angeles County Park (PARKING) D v n m W D Z W Q Q Z Q Q Z Q HOLIDAY SHOPPER'S FAIR AREA Parking District No.1 �— Parking District No. 2 "Street Closed Ahead" sign HUNTINGTON DRIVE d t'N;o $tight 'burg "j $ign S ALTA STREET R, \ S BONITA STREET P, \ "No Left Turn" sign 0 N4� d HUNTINGTON DRIVE CALIFORNIA STREET W D Bonita Park W Q PARKING Z U-- - - - - -- rn First Avenue School F X)= Barricade Locations S Possible "No Exit" Sign Locations d Directional Signs (if desired) FH Fire Hydrant 3 3 10/12/99 IT 4e'k Poe -j 18. 1+014. Poa rd 19. 20. 21. i. Al 22. 23. r IL 24. 26. AT. r dlp_ 27. 28. 29. l 1 � 30. r / q 3 q .c011�r v�Yn�' % PM " T � G ViL 71, t Z' 1;7-r 0 Q�j _ C o Al .! f SS f^1trN'I't r��7Un1 �ID`� le 13 y p r m 19 !` k) it �y I 171 I e^ Lot 2 w!' Iru F 17 *� I I S� ; Fh�. f. W/! � ::L .. .� P. 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W/! � ::L .. .� Iii W ?S .:.W ?t 'Y" •13 9 I I n li \ rJl) SSOO 6w so AfV so 49() to Aw so • N t C!V 193)1 so - u iQ 1/141 50 ^ e nry /i)L 40 • • INJ// 1/J7/ b �NzO' it a u. /,Vd., :AR/J so ro ?3 5o 7) w 21 n n a 1XV I• od, I% City LU .o a 31 s� r EM 10 -13 -99 a„ .r .9r 3) R 50 s0 w YI �n 30 pw I 21) - Al f. W/! � ::L .. .� Iii W ?S .:.W ?t 'Y" •13 9 to I n li \ rJl) SSOO 6w so AfV so 49() to Aw so • N t C!V 193)1 so - u I• od, I% City LU .o a 31 s� r EM 10 -13 -99 DR. 'Cp e'r%'S.t , a„ .r .9r 3) R 1 �C r•A.• 30 A ' 30 pw I 21) - Al f. W/! � ::L .. .� Iii W ?S .:.W ?t 'Y" •13 •:7 WA � (1 .3t!�`�_ i 14 :i � $6• ? 13 sYY I I- I Y ` I1iJI b iQ DR. 'Cp e'r%'S.t , 1 131 1 .r .9r 3) R 1 �C r•A.• 30 A ' 30 pw I 21) - Al f. W/! � ::L .. .� Iii W ?S .:.W ?t 'Y" •13 •:7 WA � (1 .3t!�`�_ i „ OJ � $6• ? �m c — ! O ST. M. ?0 x 1:11 :I 33 S ITI 321 SO to NJ 30 too 0.? w w w • IJ ur/I 71 q r sl G 1 � $6• ? �m c — ! O I I- I I I I1iJI b iQ 1/141 50 ^ e nry /i)L 40 • • INJ// 1/J7/ b �NzO' it a u. /,Vd., :AR/J q H /Ar!/ rau r.3L V Ait1 V x !10 las RQ I ' 1! IWY LG''ti7t7J ` 3 (133) 1XV ems! S' G n�v s6 l• gyp 2i 31 ~a V �4W 033 - 31 50 ?9 10 AM so /JJ! S/1 1101V •0 IAW " /.W/ M AaU 10 /rtl/ J R ST. M. ?0 x H ,{. 1:11 :I 33 S ITI 321 O 6AM 1,40i I 3{I 7 I i'o I ' I / I )�9 i 1 '215 PAM 77 1471 Z 11Z ')S 401 ':d IlflJ 73 ur/I 71 q r sl G 1 � $6• ? �m c — ! O I I- I I I I1iJI b iQ 1/141 50 ^ e nry /i)L 40 • • INJ// 1/J7/ b �NzO' it a u. /,Vd., :AR/J q H /Ar!/ rau r.3L V Ait1 V x !10 las RQ I ' 1! IWY LG''ti7t7J ` 3 (133) 1XV ems! S' G n�v s6 l• gyp 1,ICt1 r• I / o!/ 31 f p 033 - 31 50 ?9 ?A T. o ? 'X (r J ?S 24 73 7) H ,{. to w w a s 1 �. w I« w M w 16A w 14 ;' tAll a S G 1 � $6• ? �m c — ! O r_ M Qlii A uyo N I T ar 17 a .� ? =!d a �___ I1iJI b 1/!JJ M 1/141 50 ^ e nry /i)L 40 • • INJ// 1/J7/ b �NzO' it a u. /,Vd., :AR/J q H /Ar!/ rau r.3L V Ait1 V x !10 las RQ I ' 1! FA IS..- r ST. –7-1 to 7 too w U%nz 50 10 Q bo II w M w 11 w 14 w IS tAll a • /IK/ /d7• NJW 11137 /A9W {t9fl /NY /.MO LMV AV uW GI//I .� 941E b /N)! so /WU so IWY LG''ti7t7J ` 3 (133) 1XV ems! S' G n�v s6 l• gyp 1,ICt1 r• I / o!/ 31 f p 033 - 31 50 ?9 ?A T. o ? 'X (r J ?S 24 73 7) ?0 O 7 m so so so w u so so 71 . 68' CALIFORNIA ST. Locations of Signatures to ABA Petition for Nov. 17 Street Closure to 7 too w U%nz 50 10 Q bo II w M w 11 w 14 w IS tAll a �P� I x 941E b /N)! so /WU so IWY LG''ti7t7J ` 3 (133) 1XV ems! S' G n�v s6 l• gyp 1,ICt1 r• I / o!/ 71 . 68' CALIFORNIA ST. Locations of Signatures to ABA Petition for Nov. 17 Street Closure n In maximum extent possible, crafter /vendor trucks and service vehicles shall not be parked on South First Avenue within the event area. 5. Any refuse collection bins or boxes shall be stored at curbside in a parking space on Alta, Bonita or California Streets, pending pick -up by the servicing company no later than the following day (November 18) by 9 a.m. The area around the bins and around city refuse containers shall be free of debris and litter. At the conclusion of the Fair (before 9:00 p.m.), South First Avenue, Alta, Bonita and California Streets and the alleys between shall be cleaned up with all debris, food product and litter deposited in refuse containers provided by the ABA. Neither the ABA nor crafters /vendors shall use the garbage bins of the private businesses in the area, nor overly utilize the City refuse containers on the sidewalk. 6. If the ABA uses any portable restrooms, these and the area surrounding them shall be kept clean pending pick -up by the servicing company no later than the following day (November 18) by 11 a.m. 7. Use of any sound system requires written pre - approval from the Assistant City Manager /Development Services Director. A detailed site plan showing the stage or DJ booth, wiring, and placement of speakers is required before the event. 8. Any directional or promotional signage shall be made of sturdy, weather - resistant material designed and composed attractively, and placed in a safe location not blocking vehicular or pedestrian visibility in accordance with City ordinances and Police requirements. The Assistant City Manager /Development Services Director shall approve the design, text and location of all signs before the event. 9. Any damage to existing City facilities or landscaping caused by the operations of the Fair or their patrons shall be replaced in kind, or reimbursed, by the ABA to the satisfaction of the Public Works Services Director. Use of City water or power shall be pre- approved in writing, and the ABA shall pay the City for such usage. The cost for use of electrical power and other charges on November 17, 1999, shall be $50.00. The ABA shall also be responsible for payment of a one -day Business License fee of $8.90 per vendor /crafter /food seller. 10. The City Manager or designee may close part or all of the Fair in the event of an emergency. The ABA shall cooperate at all times with City representatives in the operations of the Fair. 11. The ABA shall at all times have an experienced, knowledgeable representative in charge and known to City officials on November 17 from 3:00 p.m. to 9:00 p.m. during the Fair. 0 N TH NO SCALE Los Angeles County Park (PARKING) m X l J O 2Z r'h o' in W D Z W Q Z Q Z Q HOLIDAY SHOPPER'S FAIR AREA Parking District No.1 Parking District No. 2 "No Left Turn" sign "Street Closed Ahead" sign d HUNTINGTON DRIVE rXXXX HUNTINGTON No Jli9ht TmrW'; $ign ; S ALTA STREET P, \ S BONITA STREET x \ ' First Avenue School O \ \>? ALTA STREET S , \x BONITA STREET S DRIVE W D Bonita Park Z W Q PARKING D W CALIFORNIA STREET XXXX Barricade Locations S Possible "No Exit" Sign Locations A Directional Signs (if desired) FH Fire Hydrant R R 10/12/99 P1� PUBLIC WORKS SERVICES DEPAIM October 19, 1999 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Reviewed by: Jan Steese, Purchasing Officer SUBJECT: REPORT AND RECOMMENDATION TO PUR RASE TWO (2) 2000 CHEVY MALIBU AUTOMOBILES FOR THE POLICE DEPARTMENT FROM COMMUNITY CHEVROLET FOR $33,536.62. SUMMARY Staff is recommending that the City Council award a purchase contract for two (2) 2000 Chevrolet Malibu automobiles in the amount of $33,536.62 to Community Chevrolet. These units will replace two (2) detective units in the Police Department fleet. Community Chevrolet has agreed to extend their July 9,1999 bid for a 1999 model Chevrolet Malibu for the purchase of two (2) 2000 model Chevrolet Malibu's. These vehicles will be purchased through a previous bid received from Community Chevrolet last July. Funds in the amount of $40,000.00 have been budgeted in the Equipment Replacement Fund in Fiscal Year 1999/2000 for the purchase of these vehicles. DISCUSSION The 1999/00 Equipment Replacement Budget provides for the replacement of two (2) Police Department Investigation vehicles. These two (2) new Chevrolet Malibu vehicles will replace a 1990 Chevrolet Caprice and a 1990 Buick Regal. The vehicles being replaced have high mileage and have been in service for nine (9) years. The existing vehicles are in marginal condition and require frequent service and repair work. Current maintenance costs for these vehicles are excessive and merit replacement. Last July, the City completed a competitive bid process for the purchase of one (1) 1999 Chevrolet Malibu. Bids were requested from four (4) automobile dealerships with only two (2) dealers responding. Community Chevrolet submitted the low bid of $16,768.31. Wondries Chevrolet submitted the second bid of $17,046.00. Staff contacted Community Chevrolet and they have agreed to extend their bid price for the purchase of two (2) additional 2000 Malibu vehicles on the existing City of Arcadia Purchase Order #00070106. The purchase of these vehicles from Community Chevrolet allows the City to purchase brand new 2000 models at the 1999 model price. LAV�sRS�l�� Mayor and City Council October 19, 1999 Page 2 FISCAL IMPACT Funds in the amount of $40,000.00 have been budgeted in the 1999 -2000 Equipment Replacement Fund for this acquisition. The total cost to purchase two (2) 2000 Chevrolet Malibu automobiles is $33,536.62. RECOMMENDATIONS It is recommended that the City Council: Authorize a change order to Purchase Order #00070106 for the purchase of two (2) 2000 Chevrolet Malibu automobiles from Community Chevrolet in the amount of $33,536.62. PM:dw Approved: --Jgw William R. Kelly, City Manager C3 -o - Grp �✓ � J7 A .t' t iros .._•° ''d STAFF REPORT POLICE DEPARTMENT DATE: October 19,1999 TO: Mayor and Members of the City Council FROM: David H. Hinig, Chief of Police�� By: Nancy Chik, Management Analyst -'LK SUBJECT: Report and Recommendation to Accept the Donation of a Three -Year Cost Free Lease for a D.A.R.E. Van from Gunderson Chevrolet SUMMARY Gunderson Chevrolet has generously donated a new van for three years to the Arcadia Police Department's D.A.R.E. Program. The new van was outfitted with emergency equipment, custom wheels, and painted with the D.A.R.E. logo and custom graphics. The new D.A.R.E. vehicle will be used to promote the D.A.R.E. Program at community events and special functions as well as being used at the elementary schools as part of the D.A.R.E. educational format. FISCAL IMPACT Asset seizure funds for radios and emergency lighting, and donations from ,lust Tires and Wheels and Craigar Designs were used to outfit the van. No City funds were expended for this project. RECOMMENDATION It is recommended that the City Council move to accept the donation of a three -year cost free lease for a D.A.R.E. van from Gunderson Chevrolet. Approved: uvnw� William R. Kelly, City Manager LASER 17AMED c_o,J . 7 ,e.- . OSTAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT DATE: October 19, 1999 TO: Mayor and City Council FROM: James S. Dale, Administrative Services Director SUBJECT: Recommendation to Authorize the City Manager to Sign the Utility Users' Tax Refund Agreement and Approve Resolution No. 6145 Authorizing Southern California Gas Company To Refund the Utility Users' Tax Collected Pursuant to Ordinance No. 1645 As Such Tax Corresponds With Southern California Gas Refund Amount By A Credit To Customer Bills. SUMMARY It is recommended that the City Council take the following actions: A. Authorize the City Manager to sign the Utility Users' Tax Refund Agreement. B. Approve Resolution No. 6145 Authorizing Southern California Gas Company to Refund the Utility Users' Tax Collected Pursuant to Ordinance No. 1645 As Such Tax Corresponds with Southern California Gas Refund Amount by a Credit to Customer Bills BACKGROUND In Advice No. 2847, Sempra Engineering, on behalf of Southern California Gas Company (SoCalGas), submitted for filing with and approval by the California Public Utilities Commission, a proposal to refund $100 million for the projected year -end 1999 over - collection in SoCalGas' Core Fixed Cost Account. This $100 million relates to over - collections from December, 1998 through April, 1999. This decision will impact the amount of utility tax that has been collected and remitted to the City of Arcadia. Staff is requesting City Council authorization to refund the corresponding over collection of utility tax. DISCUSSION Because the City of Arcadia's utility tax was billed and collected on Core Fixed Cost Account billings, the customer who receives a refund from SoCalGas may also expect a refund of utility tax paid on these amounts. The City of Arcadia's Utility Tax ordinance does not provide for such a refund and therefore specific authorization in the form of a resolution is required. LASER 11MAULU Staff has determined that a utility tax refund and corresponding offset is appropriate for the over - collection of fees by SoCalGas. The Gas Company has agreed to assist the City in making the refunds only if the City agrees that 1) the amount of the lax refund will be calculated and distributed uniformly by SoCalGas and 2) SoCalGas is expressly authorized by the City of Arcadia to offset the total of the tax refunds through credits against current Utility Users' Tax collections. The Utility Users' Tax refund calculation will be based on the amount of SoCalGas' refund and the City's tax rate from December, 1998 through .April 1999 (Utility Users' Tax rate was 5.0 %). It has been estimated that the total refund for the City of Arcadia's utility tax will amount to approximately $11,000. To authorize SoCalGas to process the tax refunds as described above; the City is required to sign the attached Utility Users' Tax Refund Agreement and submit a resolution formally authorizing said agreement. FISCAL IMPACT It is estimated that the refund of the City's utility tax as a result of the over - collections by SoCalGas will result in an offset of the City's collection of utility taxes for 1999 -2000 of approximately $11,000. RECOMMENDATION It is recommended that the City Council take the following actions: A. It is recommended that the City Council authorize the City Manager to sign the Utility Users' Tax Refund Agreement. B. Approve Resolution No. 6145 authorizing Southern California Gas Company to refund the utility users' tax collected pursuant to Ordinance no. 1645 as such tax corresponds with Southern California Gas refund amount by a credit to customer bills Approved: qy7)K William R. Kelly, City Manager JSD:mlp r *40e 1WW Utility Users' Tax Refund Agreement Authorization for Southern California Gas Company to Refund Utility Users' Tax City of: Arcadia Ordinance No.: Ord 1415 PSUB No.: 14 In Advice No. 2847, Sempra Energy, on behalf of Southern California Gas Company (SoCalGas), submitted for filing with and approval by the California Public Utilities Commission, a proposal to refund $100 million of the projected year -end 1999 over - collection in SoCalGas' Core Fixed Cost Account. This $100 million relates to over - collections from December, 1998 through April, 1999. SoCalGas has requested Commission approval to make this refund by credit to customer bills beginning in November, 1999 based upon October, 1998 through September, 1999 gas consumption to customers of record as of November 6, 1999. The City of Arcadia authorizes Southern California Gas Company (SoCalGas) to refund the Utility Users' Tax (UUT) collected pursuant to Ordinance No. Ord 1415 as such UUT corresponds with SoCalGas' refund amount by a credit to customers bills. Also, SoCalGas is authorized to compute this UUT refund by multiplying each customer's monetary refund by the City's average UUT rate from December, 1998 through April, 1999. This methodology assures that each refund is calculated and distributed uniformly. The City's average Utility Users' Tax rate from December, 1998 through April, 1999 is 5.00 %. Further, the City of Arcadia authorizes SoCalGas to offset its Utility Users' Tax payments to the City by the total of the above - authorized Tax refunds through a one -time credit against current Utility Users' Tax collections. Should the California Public Utilities Commission require SoCalGas to make its refund in a month other than November, 1999 and December, 1999, this agreement shall apply to the refund made in the month and year required by the Commission. Attached is the Resolution of the City Council of Arcadia authorizing this Agreement. By signing this agreement, I certify that I am authorized to enter into this agreement on behalf of the City of Arcadia. 99REFDl Signature: Type or Print Name: Title: Date: O L/ 0_ Sb -/7 pp h�J L pp 19 Memorandum arcadia redevelopment agency DATE: October 19, 1999 TO: Arcadia Redevelopment Agency FROM: on Penman, Deputy Executive Director GBy: Pete Kinnahan, Economic Development Administrator SUBJECT: REQUEST TO PAY HDL COREN AND CONE FOR RECOVERY OF TAX INCREMENT AND APPROPRIATE $15,064.50 FOR THIS PURPOSE Summary The Agency in 1994 entered into an Agreement with HdL Coren & Cone (HdL) whereby HdL reviewed L.A. County property tax records and Arcadia Redevelop- ment Agency records to identify and recover property tax increment which is properly the Agency's, but has been misallocated by the County to other jurisdictions or not credited to the proper area. Pursuant to the agreement, the Agency is required to make a one-time payment to HdL of 25% of the amount they recover. HdL recently recovered $60,258.01 in unsecured revenues. The Agency, therefore, owes $15,064.50 to HdL. Because of the uncertainty of the amount of any recoveries, no funds were budgeted for this expense in FY1999-2000. Staff recommends the appropriation of $15,064.50 or 25% of the tax increment recovered by HdL, and that the Agency. authorize the Executive Director to pay this amount to HdL per the agreement. Discussion The Agency in 1994 solicited proposals from five consultants with expertise in the area of Redevelopment finance. Out of three proposals submitted, the Agency approved a contract with HdL Coren & Cone for a detailed review of L.A. County and City/Agency property tax records. HdL's compensation for their work is a one-time payment of 25% of-the amount HdL has proven to the County is in error, and which the County has in fact corrected and paid to the Agency. LASER IMAGED Arcadia Redevelopment Agency October 19, 1999 Page 2 Since 1994, HdL has recovered $217,693 of secured and unsecured property taxes for the Agency. Of this amount, the Agency has paid or will pay $54,423 to HdL. The net revenue of$163,270 will continue to come to the Agency annually as long as the business stays in the project area. There is a related impact on City revenues. HdL has discovered several County errors that not only benefit the Agency; they also benefit the City, although to much less an extent. Because of the passage of time since HdL's initial contract in 1994, and the uncertainty of knowing if any errors would be discovered and what the amount might be, no funds were budgeted to repay HdL 25% of what is recovered. HdL and the County have informed us that the Agency has recently received $60,258.01 in new unsecured property tax increment as a result of HdL's work and twenty-five percent (25%) of this is $15,064.50. An appropriation of this amount is necessary. Fiscal Impact An annual increase in tax increment revenues to the Agency of approximately $60,000 has been realized as a result of HdL's audit services, necessitating a payment of $15,064.50 to HdL Coren & Cone. Funds are available in the unappropriated fund balance. Recommendation • It is recommended that the Agency appropriate $15,064.50 from unappropriated fund balance, and authorize the Executive Director to pay this amount to HdL Coren & Cone per the 1994 Agreement. C1 1/ Approved by William R. Kelly, Executive Director bmb 6 GFO-O� 3 zy L naO Fij mg Memorandum arcadia redevelopment agency DATE: October 19, 1999 TO: Chairperson and Agency Board FROM: Don Penman, Assistant Executive Director r- By: Peter P. Kinnahan, Economic Development Administrator .Prepared by: Thomas Li, Administrative Intern RE: Report and recommendation to approve Design Review and waiver of ARA 172 for Self-Storage use, for the property at 324 N. Second Avenue. (Johnson Brothers property) SUMMARY The Applicant proposes to construct a three-story self-storage facility on the unimproved Johnson Brothers property at 324 N. Second Ave. (Location Map, Attachment No. 1). Agency Resolution 172 adopted in Jan 1993 states that self-storage facilities are an inappropriate use in the project area. However, the Agency can waive this provision for unusual economic reasons. Staff recommends approval of this Design Review with conditions and a waiver of Agency Resolution 172 BACKGROUND WORK PROPOSED: Construction of 324 N. Second Ave. The Applicant is proposing to construct a 138,051 Sq. Ft., three-story self-storage facility. It will consist of three individual buildings. Building A (two stories) will front on Second Ave. and have 22,350 Sq. Ft. of storage with a 2,421 Sq. Ft. attached office; Building B (three stories) • will be located in the middle of the site with 56,196 Sq. Ft.; Building C (two stories) will have 57,084 Sq. Ft. of storage and be built along the side and rear perimeter adjacent to the Santa Anita Wash and the 210 Freeway. APPLICANT: Mr. Robert and Donald Johnson Anza Management, Inc. LOCATION: 324 N. Second Avenue (Location Map, Attachment No. 1) LASER IMAGED `-O U`er/f --c . Design Review Page 2 10/19/99 EXISTING LAND USE: Unimproved. (Former Air Logistics industrial building site) EXISTING ZONING: C-M (Commercial Manufacturing) GENERAL PLAN DESIGNATION: Mixed Use Commercial/ Industrial REDEVELOPMENT: PD (Planned Development) SURROUNDING LAND USES: North: Interstate 210 Foothill Freeway Sou the City of Arcadia St. Joseph Water Facility (2 reservoirs; pump station) and Residence Inn East: Santa Anita Wash Channel; Extended Stay America Hotel West: Southern California Edison Sub-Station (Hilton Garden Inn —to Southwest) SITE AREA: 94,368 Sq. Ft. (2.2 acre) FRONTAGE: 437 feet along Second Avenue PARKING PROVIDED: 5 Spaces for Office 34 Spaces for Storage 39 Spaces provided PARKING REQUIRED: 2,421 Sq. Ft. Office x (4 per 1000 Sq. Ft.) = 9 Spaces 135,630 Sq. Ft. Storage x (2 per 1000 Sq. Ft.) = 270 Spaces TOTAL: 279 Spaces Because the use is for storage, a modification for parking was approved by the Modification Committee on August 24,1999 ,- Design Review Page 3 10/19/99 PURPOSE OF USE AND DESIGN REVIEW The purpose of the Agency's Design Review is to ensure that proposed projects meet adopted City and Agency standards and design guidelines based upon the following criteria: 1. The general use and design considerations, including the character, scale, and quality of design are consistent with the Redevelopment Plan, the Zoning Ordinance, and adopted use and design guidelines; 2. The use and architectural design of structures and their materials and colors are visually compatible with surrounding development and improvements on the site, and design elements (i.e., screening of equipment, exterior lighting, signs, awnings, etc.) have been incorporated to further ensure the compatibility of the structures with the character and uses of adjacent development; 3. The location and configuration of structures are compatible with their site and with surrounding sites and structures, and do not dominate their surroundings to an extent inappropriate to their use; and 4. The use, design and layout of the proposed project will not unreasonably interfere with the use and enjoyment of neighboring existing or future development, and will not result in vehicular and/or pedestrian hazards. ANALYSIS A. DESIGN FEATURES The Architect, Mi Kim of Jordan Architects, Inc., has prepared and provided a color board and colored elevations of the buildings dated July 15, 1999. They are available for review in the Economic Development Division Office and will be on display at the Agency meeting of October 19. The plans are enclosed as Attachment No. 2. • The Applicant proposes to build a 3-story self-storage facility with three separate buildings. The buildings will be finished in stucco, with white as base color and off- white accents. Building A and the attached office will have an eleven-foot high reddish brown split-face Concrete Masonry Units (CMU) veneer on the facade facing Second Ave. The remainder of the building will have a wainscoting of the same split- face CMU approximately 3 feet high. Buildings B and C will have the same wainscoting on all sides except a different material will be used on Building C, where precision CMU (ones with smoother texture) are painted to match the split-face. Recessed planes, construction joints, and various architectural details and colors will be used to break up the mass of the building. Cornices decorate most of the roof- edges, especially where there are vertical articulations. Design Review Page 4 10/19/99 B. STAFF CONDITIONS OF APPROVAL Staff recommends the following conditions: • Rooftop equipment/installations be screened from adjacent properties. (i.e., the hotels) • Colors and materials to be consistent with those presented to the Agency Board. (Jordan colored elevations and color materials board dated July 15,1999 and revised plans dated Sept. 16, 1999.) • Trees shall be of minimum 24-inch boxes. • Signs B and C shall be channel letters; signs A and D shall not be installed. C. AGENCY RESOLUTION 172 (ARA 172) Agency Resolution 172, adopted January 19, 1993, includes a self-storage facility as an "Inappropriate use" in the Redevelopment Project Area. However, ARA 172 also permits a waiver of this prohibition for "a building or project of unusual economic significance." The City Council and Redevelopment Agency considered the request of this applicant and that of a nearby property owner for a waiver of this provision in early 1998. The Council/Agency at that time determined to wait at least a year to see if the improving market in the area would bring an office development. While an office project is in escrow on the other property, no office user has appeared for this site in the past 18 months. Because of its unique "landlocked" location, this property is difficult to market for uses allowed under ARA 172. To the immediate north of the site is the 210 Freeway overpass, approximately 25 feet high, which generates noise, dust, and an overshadowing effect. To the west is the Edison electrical sub-station. To the south, there are two large City water storage tanks and pump station. To the east is the Santa Anita Wash. All of the above-mentioned physical constraints isolate the property and render it generally undesirable to retail, office or residential uses. The self-storage use will generate an estimated $20,000 of tax increment to the Agency annually & some nominal sales taxes for the City. It has been designed to be compatible architecturally with the surrounding hotel uses, and will be an attractive low impact use for an otherwise difficult to develop site. ENVIRONMENTAL FINDINGS This project is ministerial in nature and not subject to CEQA review. Design Review Page 5 10/19/99 RECOMMENDATION IT IS RECOMMENDED THAT THE ARCADIA REDEVELOPMENT AGENCY APPROVE THE DESIGN REVIEW FOR 324 NORTH SECOND AVENUE (JOHNSON BROTHERS PROPERTY) SUBJECT TO THE DEPARTMENTAL CONDITIONS LISTED ABOVE, AND WAIVE ARA 172 BASED ON THE REASONS CITED IN THE STAFF REPORT. Approved: William R. Kelly, Executive Director Attachments: 1. Location Map 2. Plans for 324 N. 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JOS RUMBE2 B7•615 DATE 13/04/B9 7/02/00 ' wrco rues tan., 7/12/99 Sly. r.S.....*VI v. 7/15/09 • . SAM*.....11 I Laka.1.11.1.3 O. . 0/1110/139 . . PD-5 w. 9/29/99 ei<s COLORADO BOULEVARD �� \ PO O \'71 324 N . Second Ave. 1e << LA PORTE STREET z ..s ' 1 w :�¢- o%, > ,,,,:',,oet-&v, -.. -46%/oik SAINT JOSEPH STREET - \ ` (2)W t' \ w % Q 0 SANTA CLARA STREET p , ,\ .� z � + w ., w 1 2 cn cn ■ WHEELER - it AVENUE I �� I D ?- eN C n N VP Z ° Location Map - 324 N . Second Ave. NO SCALE 1