HomeMy WebLinkAboutApril 4, 2000N
iy O T
A T
E D
�m A G
E
N
D A
J.
MacDonnell
Roger Chandler, Mayor• Robert C. Harbicht, Mayor Protempors • Gary A Kovacic; Gall a Marshall, Gino Roncelli, Council Members
Arcadia City Council,
and
okfo�TS9,. Redevelopment Agency
Meeting
April 4, 2000
6:00 P.M.
Council Chambers Conference Room
1. CITY COUNCIL AND REDEVELOPMENT AGENCY CLOSED SESSION ACTION
ROLL CALL: Council /Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler A„ PYPRent
2. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIL AND REDEVELOPMENT AGENCY (NON- PUBLIC
HEARING/FIVE MINUTE TIME LIMIT PER PERSON) No one spoke
a. Conference with real property negotiators (Government Code Section 54956.8)
.Property: 219 -233 North First Avenue
52 -58 East St. Joseph
City /Agency Negotiators: Don Penman and Pete Kinnahan
Negotiating Parties: City and Redevelopment Agency and the Hale Company
(Richard Hale, President)
Under Negotiation: Price and Terms of Payment Council /Redevelopment
Agency RECESSED to Closed
Session at 6:04 p.m. and
RECESS CITY COUNCIL AND REDEVELOPMENT AGENCY RECONVENED hambs
0 p.m. in
the 7 :00 p.m.
Council Chambers
INVOCATION Pastor Dan Earp, Calvary Chapel of Arcadia
PLEDGE OF ALLEGIANCE Tracey Hause, Director of Administrative Services
ROLL CALL: Council Members Harbicht, Kovacic, Marshall, Roncelli and Chandler All recent
31L' announced the
discussed at AGEND�\ t`P�Mp action taken
MOTION: Read all Ordinances and Resolutions by title only and waive Adopted s -n
reading in full.
4. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIL (NON- PUBLIC HEARINGIFIVE MINUTE TIME LIMIT PER
G. Milliman
F. Hermann
PERSON)
K.
W.
Hess
Besocke
F.
Besocke
J.
MacDonnell
Roger Chandler, Mayor• Robert C. Harbicht, Mayor Protempors • Gary A Kovacic; Gall a Marshall, Gino Roncelli, Council Members
William R. Kelly, City Manager
ACTION
5. ADMINISTRATION OF OATH OF OFFICE to Loretta Huang and Pamela Blackwood,
Centennial Commission City Clerk Alford
6. MATTERS FROM ELECTED OFFICIALS
City Council Reports/ Announcements /Statements /Future Agenda Items see Minutes
RECESS CITY COUNCIL
7. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL, Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler All present
8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE REDEVELOPMENT AGENCY (NON - PUBLIC HEARING /FIVE MINUTE TIME
_ _.. LIMIT PER PERSON) No_ one _spoke
a. Minutes of the March 7, 2000 and March 21, 2000 regular meetings.
ADJOURN REDEVELOPMENT AGENCY to April 18, 2000 at 7:00 p.m.
RECONVENE CITY COUNCIL
9. CONSENT
Approved 9/7 Min.
3/21 Minutes with-
drawn 5 -0
a. Minutes of the March 7, 200D and March 21, 2000 regular meetings. Approved 4 Yan.
3/21 Min. with -
drawn5-0
b. Recommendation to appropriate $12,531.00 to pay final costs for the Ate-
November 2, 1999 consolidated election for the Police Station Bond Measure.
C. Recommendation to authorize an expenditure of $18,000.00 to refurbish a Approved 5 -0
Chevrolet Caprice for patrol use and $8,000.00 to refurbish /outfit a
Chevrolet Caprice for the "Volunteer in Patrol Support" Program by using
asset seizure funds.
d. Recommendation to adopt Resolution No. 6171, A Resolution of the City Adopted 5 -0
Council of the City of Arcadia, California, accepting an easement deed
from the County of Los Angeles to the City of Arcadia for the right to
construct, reconstruct, maintain, operate and use a sanitary sewer line
and appurtenant structures with the Los Angeles County Arboretum.
e. Recommendation to enter into a contract with Bucknam & Associates in Approved 5 -0
the amount of $37,500.D0 for program management support of the Water
System Seismic Reliability Program and Water Master Plan.
f. Recommendation to award a contract in the amount of $236,000.00 to Approved 5 -Q
Harik Construction, Inc. for the remodel and expansion of Fire Station No. 107.
9
^, AMENDED 4 -19 -2000
Consent continued ACTION
g. Recommendation to adopt Resolution No. 6170, A Resolution of the City Adopted 5 -0
Council of the City of Arcadia, California, setting compensation for the City
Clerk position.
10. CITY ATTORNEY
a. Recommendation to adopt Ordinance No. 2118; An Ordinance of the City Adopted 4 -0 w/1
Council of the City of Arcadia, California, adding Section 9273.0.17 to the a stelon -
Arcadia Municipal Code relating to permitted uses in the S -1 Zone. Roncelli
b. Recommendation to introduce Ordinance No. 2119, An Ordinance of the Continued to 5/2
City Council of the City of Arcadia, California, amending Section 9273.1.10.1 Reopen Pub. Hrg
and adding Sections 9273.0.18 and 9273.2.10 to the Arcadia Municipal abstention -
Code relating to permitted uses in the S -1 Zone and establish performance Ronceiii
standards for certain nighttime activities.
ADJOURN CITY COUNCIL to April 18, 2000 at 7:00 p.m. in memory of John Lynn. and Virginia Kidd
ADJOURNED at 8:05 p.m.
3
V a �..�o•! I
STAFF REPORT
PUBLIC WORKS SERVICES DEPAIGWEENT
April 4, 2000
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Dire c `r J
SUBJECT: REPORT AND RECOMMENDATION TO ENTER INTO A CONTRACT
WITH BUCKNAM AND ASSOCIATES Ik THE - AMOUNT OF $37,500
FOR PROGRAM MANAGEMENT SUPPORT OF THE WATER SYSTEM
SEISMIC RELIABLITY PROGRAM AND THE WATER MASTER PLAN.
SUMMARY
Over the past five (5) years, the City of Arcadia has been involved in the Seismic
Reliability project to improve the water system in the event of a major seismic event.
Along with the City of Sierra Madre, the Cities have received over $3 million dollars in
federal funds for system study's, the design of projects identified from the study, and
construction of designed facilities. Bucknam and Associates has been an integral part
of this project since its inception in 1995. Because of Bucknam and Associates
involvement with several other City's in the Los Angeles and Orange County area, staff
has been able to take advantage of this knowledge and experience in response to
requests from the Corps of Engineers and other federal agencies.
Based on the success of the program and their demonstrated competence and
qualifications to assist the City as the project continues, staff is recommending that City
Council authorize the City Manager to execute an agreement with Bucknam and
Associates for Professional Services for Program Management Support for the Water
System Seismic Reliability Program.
DISCUSSION
Since 1995, the City of Arcadia and Sierra Madre have been working with the Corps of
Engineers to perform feasibility level studies to safeguard our water supply systems
from earthquakes. The studies clearly identified water system elements that would be
severely damaged during a significant seismic event. The Studies recommended
system improvements, which would assist the water system to remain in operation after
a major earthquake. The Cities of Arcadia and Sierra Madre jointly applied for, and
have been successful in obtaining funds for technical assistance grants for the design of
the projects deemed to be most critical to maintain water operations and fire
suppression capability. During this time, the Cities have obtained over $3 million dollars
in federal assistance for the study, design, and most recently to begin construction of
these projects. Construction should begin later this year or early in 2001.
L rR I!I ED
on
Mayor and City Council
April 4, 2000
Page 2
M
The Cities have also obtained an additional $600,000 in federal funds to develop a
study of the Santa Anita Creek Watershed to provide environmental and structural
enhancements to the watershed area. This study is currently underway.
In order to continue the continuity of these programs and provide continued efforts to
acquire additional federal funds in the coming years, staff evaluated the need for
professional assistance through consultation services. As a result, Bucknam &
Associates submitted a proposal to continue providing on -call consultation to the City in
conjunction with its water resources program. The proposal provided for the following
scope of services:
1. Program Management for the Water Infrastructure Reliability Program. This
includes management in technical matters relating to the design of the water
infrastructure projects within the program, and representing the City while
interfacing with federal, state, and local agencies, and other consultants.
2. Program Management of the Santa Anita Watershed Program. This includes
management of the Santa Anita Watershed Feasibility Study being developed
jointly with the City of Sierra Madre and the U.S. Army Corps of Engineers. It
involves interaction with various entities, particularly the Los Angeles County
Public Works Department.
3. Consultation in conjunction with the City's federal appropriations request for FY
2000 -2001. This includes consultation relative to the conceptual development of
federal funding program proposals for subsequent stages of the program,
providing technical assistance in working with the California Office of Emergency
Services in seeking pre- disaster mitigation grants, and providing liaison,
technical consultation and coordination with the City's Washington D.C..
advocacy firm, The Ferguson Group, LLC.
4. Program Management for construction of the initial phase of the Water
Infrastructure Reliability Program facilities. This includes the coordination with
federal agencies (e.g., EPA) regarding the establishment of pertinent
agreements relative to construction of the projects, assisting the City during the
bidding and selection process for the projects, and providing consultation relative
to scheduling, budget control and quality control of the construction projects. It
also includes support and consultation relative to environmental administration
matters pertaining to California Environmental Quality Act (CEQA) and National
Environmental Policy Act (NEPA) processes.
5. Consultation on the water system inter - connect agreement with the City of Sierra
Madre. This includes coordination with the City of Sierra Madre and the City on
tenets of an agreement, and providing support in the preparation of the
agreement and documentation relative to the program.
Mayor and City Council
April 4, 2000
Page 3
En
6. Consultation on water system operations and programs. This includes
assistance in coordination of seismic projects as part of the City's preparation of
the 2000 Water Master Plan Update and the review of major developments
affecting the water system. It also includes general consultation on water
operations and water quality issues.
7. Assist in sub - regional and regional planning. This provides for coordination
assistance pertaining to the development of the East Raymond Basin Water
Resources Plan and the interested parties (e.g., San Gabriel Water Basin
Watermaster). The City is studying the possibility of increasing our water rights
in the Raymond Basin, which if successful, could substantially reduce the cost of
purchasing water from outside agencies.
City staff has considered the merits of utilizing the consultation services provided by
Bucknam & Associates, particularly the extensive experience in the water infrastructure
programs area, and the previous success in securing federal funding. The continued
utilization of Bucknam & Associates in these areas greatly enhances the City's ability to
continue these already successful programs, while allowing City staff to provide the
fundamental services expected of a public works organization. Because of their
knowledge of our projects from the very beginning of this program, the professional
contacts and relationships that have been made with the Corps of Engineers, the
Engineering firms that have been assigned to our project by the Corps of Engineers,
staff recommends the City Council award a contract for professional services to
Bucknam and Associates for $37,500.
FISCAL IMPACT
Funds for this work, $20,000, are provided for in the 1999/00 Operating Budget for the
balance of this year, and $40,000 is being recommended in the 2000/01 Operating
Budget.
RECOMMENDATION
It is recommended that the City Council:
Award a Professional Services Agreement in the amount of $37,500 to
Bucknam & Associates to continue Program Management Support of the
Water System Seismic Reliability Program and the Water Master Plan.
2. Authorize the City Manger and City Clerk to execute a contract in a form
approved by the City Attorney.
PM:dw
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Approved:
William R. Kelly, City Manager
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~C�RPOAATS9'`�o•
STAFF REPORT
POLICE DEPARTMENT
DATE: April 4, 2000
TO: Mayor and City Council
FROM: David H. Hinig, Chief of Polic��
Tracey Hause, Administrative Services Direct
Pat Malloy, Public Works Services Directo
SUBJECT: Report and Recommendation to Authorize the Expenditure of
$18,000 to Refurbish a Chevrolet Caprice for Patrol Use and $8,000 to
Refurbish /Outfit a Chevrolet Caprice for "Volunteers In Patrol
Support" Program by using Asset Seizure Funds
SUMMARY
Presently there are various programs being used by cities wherein Chevrolet Caprice
patrol vehicles have been refurbished and renewed for patrol service. Companies
charge approximately $18,000 for such service. The Department intends to refurbish a
Caprice and evaluate its durability. If used vehicles can be returned to police service,
there is a potential savings to the City wherein refurbished vehicles can be used to
supplement purchases of new cars, thereby reducing long -term vehicle expenses.
In that same light, the Department is instituting a Volunteers In Patrol Support (V.I.P.S.)
program where police volunteers will augment patrol resources by handling duties such
as vacation house checks, service of subpoenas, handle minor traffic control problems
at accident scenes, and some other nominal support tasks. These volunteers will drive
a specially marked vehicle so as to be identifiable as volunteers, but not mistaken for
police officers. The Department intends to retrofit an existing Chevrolet Caprice patrol
unit with new paint, decals, and radio equipment to facilitate implementation of the
program. Cost for the work on the vehicle is estimated at $8,000.
Because both of the proposed expenditures constitute new programs, their initial
implementation costs can be funded through the Police Department's Asset Seizure
Account.
LA6r_R "'' '�
fir',
DISCUSSION
Over the years, the Police Department has used a variety of vehicles for law
enforcement purposes; however, the Chevrolet Caprice has proven itself to be one of
the most durable and reliable patrol vehicles manufactured. In 1997, General Motors
discontinued production of the Caprice. That resulted in most law enforcement
agencies using Ford Crown Victoria's as police units. We recently learned of programs
wherein Chevrolet Caprices are being completely refurbished and renewed for patrol
service. The cost of such work is approximately $18.000. A new patrol vehicle costs
approximately $24,000. The Department feels exploration of a renewed vehicle is
warranted to assess the durability of such vehicles and determine whether there may
be a long -term cost savings to the City by reducing the total number of new vehicles
that must be purchased for the patrol fleet.
Collateral to the refurbishment of the patrol vehicle is the initiation of a volunteer patrol
program. Resources for the new program include a specially marked volunteer vehicle.
The Department is proposing the use of one of the existing Chevrolet Caprice patrol
cars. The car would be repainted in a distinctive manner with new decals, and
retrofitted with warning lights and radios for communication. Cost of the modifications is
estimated at $8,000. The Department believes that the use of specially trained
volunteers to handle certain minor patrol details can free officers to dedicate more time
to proactive patrol, as well as add a new dimension of visibility in the community.
FISCAL IMPACT
The specified modifications will be paid from the Police Department's Asset Seizure
Fund; therefore there will be no cost to the general fund or equipment replacement
fund. Total expenditures from the asset seizure account will be approximately $26,000.
RECOMMENDATION
It is requested the City Council authorize the expenditure of $18,000 to refurbish a
Chevrolet Caprice for Patrol use and $8,000 to refurbish /outfit a Chevrolet
Caprice for the "Volunteers in Patrol Support" Program by using Asset Seizure
Funds.
Approved:
L NU
William R. Kelly, City Manager
• Y
a
STAFF REPORT
OFFICE OF THE CITY MANAGER
DATE:
April 4, 2000
TO: Mayor and City Council
FROM: William R. Kelly, City Manager
Tracey L. Hause, Administrative ervices Direct
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 6170
SETTING COMPENSATION FOR THE POSITION OF CITY CLERK
SUMMARY
Section 504 of the City Charter states that "Compensation for the City Clerk shall be set by
the Council and shall not be increased or decreased after his election or during his term of
office." Accordingly, every four years the City Council may review and set the salary for
the City Clerk.
BACKGROUND
The City Clerk is an elected official, not an appointed employee. The salary for this
position is determined by the City Council, just as is done for the positions of City Manager
and City Attorney.
By way of background, in 1996 the City Council, prior to the election, increased the City
Clerk's salary by 12.7 %. In addition, in July 1999 she received a 2.5% cost of living
increase and in July 2000 she will receive a 3% cost of living increase (similar to other
employees).
DISCUSSION
The duties and responsibilities of City Clerks vary greatly from city to city and from elected
Clerk to appointed Clerk. With the exception of certain traditional functions of a City Clerk
such as coordination of elections, maintenance of City records, coordination of FPPC
filings, etc., it is very difficult to find great similarity in positions. For this reason, as well as
the fact that the City Clerk's salary can only be set by the City Council, this, position was
not included in the recent classification and compensation study completed by Personnel
Concepts.
The City Clerk's current salary is $4,768.00 per month. Staff recommends that the City
Council increase the City Clerk's salary by 5% to $5,006.00 per month. Further, the City
Clerk will continue to receive any and all cost of living increases and benefits provided to
management employees in the next four years, as indicated in the at�ad,l�e,�,ytipr?.D
Coly, cog.
Mayor and City Council — City Clerk Salary/Resolution No. 6170
April 4, 2000
Page 2
FISCAL IMPACT
A 5% salary increase for the City Clerk translates to $4,656.00 in fiscal year 2000 -2001.
RECOMMENDATION
It is recommended that the City Council adopt Resolution No. 6170 setting compensation
for the City Clerk position.
Attachment: Resolution No. 6170
o s`8'4- ,
u*, !
opt 6, ,
STAFF' REPORT '
April 4, 2000
DEVELOPMENT SERVICES DEPARTMENT
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services
Director
Prepared by: Donna Butler, Community Development
Administrator
•
SUBJECT: INTRODUCTION OF ORDINANCE 2119, AN ORDINANCE
OF THE CITY COUNCIL OF THE . CITY OF ARCADIA,
CALIFORNIA, AMENDING SECTION 9273.1.10.1 AND
ADDING SECTIONS 9273.1.18 AND 9273.2.10. TO' THE
ARCADIA MUNICIPAL CODE RELATING TO PERMITTED
USES IN THE S-1 ZONE AND ESTABLISHING
PERFORMANCE STANDARDS FOR CERTAIN
NIGHTTIME ACTIVITIES.
SUMMARY ,
At a duly noticed public hearing, the City,Council received public comments
concerning proposed amendments to certain S-1,zoning regulations (T.A. 2000-
01). The Council approved the text amendment by a 4-0-1 vote that provided for
the following:
1. to allow horseracing and other events to be telecast via satellite feed • .
seven days a week until no later than 1:30 a.m.;
2. to allow for year-around usage of the enclosed restaurant located in
the grandstand area for non-horseracing activities
3. to allow the use of the big screen monitor in the infield for all code
permitted uses; and .
4. to establish the following performance standards for nighttime activity
at the race track.
4/4/2000
• Page 1
LASER IMAGED
6_A+, w
a) No persons, other than employees of the racetrack, shall be
allowed in the unenclosed areas of the grandstand and racetrack
between the hours of 6:00 p.m. and 8:00 a.m.
b) There shall be no outdoors sound amplification or use of outdoor
loudspeakers between the hours;of 6:00 p.m. and 8:00 a.m. ,
c) Windows in the enclosed restaurant located within the grandstand
structure shall be closed between the hours of 6:00 p.m. and 8:00
a.m.
d) During the non-racing season, the northerly parking lot shall not be
utilized for patron parking.
At the direction of the City Council, a separate ordinance was prepared for the
year-around usage of the restaurant (Ordinance 2118) which was introduced at
the City Council's March 21 meeting and is on the agenda for adoption at the
April 4 meeting.
• Ordinance 2119 for introduction allows for the expansion of hours and days for
the satellite feed, as well as types of activities which may be telecast and
extends the use of the big screen monitor to events other than horseracing
activities.
The City received the attached letter, dated March 24, from Lonny Powell,
President and CEO Of the racetrack, expressing concern regarding performance
standards. The attached letter sets forth goals and descriptions of proposed
uses. The racetrack is requesting greater flexibility regarding the use of outdoor
spaces in the evening. While they are sensitive to the issue of noise in the
outdoor area of the grandstand and are agreeable to prohibiting sound
transmission from the track's regular public address and race calling system
during the evening hours, they would like to utilize the small individual television
units located at the tables in the Turf Club and box seat areas.
Because the ordinance was drafted following the City Council directive from the ,
March 7 meeting, the City Attorney has opined that the Council may, at its
. discretion, amend the proposed ordinance without reopening or renoticing the
hearing. However, homeowners in attendance at the March 7 meeting may not
be aware that the race track has requested that the City Council consider a •
change in the direction previously given to staff.
Attached is City Council Ordinance 2119 drafted per the direction of the City
Council at its March 7 meeting:.
4/4/2000
Page 2
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, AMENDING SECTION 9273.1.10.1 AND
ADDING SECTIONS 9273.1.18 AND 9273.2.10 TO THE ARCADIA
MUNICIPAL CODE RELATING TO PERMITTED USES IN THE S-
1 ZONE AND ESTABLISHING PERFORMANCE STANDARDS
FOR CERTAIN NIGHTTIME ACTIVITIES.
ACTION
The City Council should move to introduce Ordinance 2119 as attached or
as modified by the Council.
Attachment: Letter from LATC
Ordinance 2119
APPROVED BY:
William R. Kelly, City Manager
•
4/4/2000
Page 3
RECEIVED
CITY OF ARCADIA
MAR 2,2 2000
41t1. CITY MANAGER
Lonny T. Powell March 24, 2000
President and Chief Executive Officer
Mayor and City Council
City of Arcadia
240 West Huntington Drive
Arcadia, California 91007„
Dear Mayor and City Council Members:
RE: TEXT AMENDMENT TA 2000-001
Upon reflection of the proceedings of the March 14 Public Hearing, we thought it
might be helpful to City Council to restate our goals as they relate to the above-
referenced text amendment.
Our goals may be defined as follows:
• To utilize the enclosed restaurant facilities located within the grandstand
for non-horse racing activities
• To allow horse racing and other events to be telecast via satellite feed
seven (7) days a week until no later than 1:30 a.m.
• To allow use of the big screen monitor, located in the infield, for-code
permitted uses at the track
It is not possible to list every conceivable event that could be telecast. However,
being a sports venue facility, we would consider the following to be
representative of the events we would consider:
• Monday night football
• Bowl games, i.e., Rose•Bowl, Cotton Bowl, Super Bowl
• International soccer
• Formula 1 racing
• Major sports events, including boxing, golfing, tennis, etc.
• News events that are televised all over the world
It is, and always has been; our desire to be good corporate neighbors.
Accordingly, we understand that we are bound by the same ordinances that
govern the rest of the community. Likewise, we expect to be permitted to
operate our business within the established guidelines and ordinances and given
the same consideration as our fellow businessmen. Therefore, it seems
Los Angeles Turf Club, Incorporated
285 W. Huntington Drive, P.O. Box 60014,Arcadia, CA 91066-6014 (626) 574-7223 Fax(626) 821-1514
Mayor and City Council
Page Two •
March 24, 2000
reasonable that we should not be required to restrict patronage to only the
interior of our facility during evening event hodrs. However, since "outdoor
sound" during evening hours has become a concern of our neighbors, we agree
that there shall be no signal transmission Of sound to the outdoors for code
permitted uses during evening hours, other than from the small individual TV
units located at the tables in the Turf Club and box seats area (which are barely
audible at a distance of only one or two feet). _ In addition we would agree
specifically that no sound transmission from the track's regular public address
and race calling system will be permitted during evening hours.
We appreciate this opportunity to restate our goals and should you have any
questions regarding the above, please feel free to contact me.
Sincerely,
Lonny T. Powell
LTP:mr
cc: William Kelly, City Manager
Don Penman, City Manager Pro Tempore/Development Services Director
Brant Latta, General Manager, LATC
Tom Austin, Executive Director-Facilities, LATC .
Frank De Marco, Jr.., Executive Director, General Counsel, LATC
•
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oo,,°" 9 , STAFF REPORT
PUBLIC WORKS SERVICES a ' '4 I'
April 4, 2000
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Direc if i
Prepared by: Lubomir Tomaier, Associate Civil Engi eer
Chris Ludlum, Management Analyst
SUBJECT: REPORT AND RECOMMENDATION TO ADOPT RESOLUTION NU BER
6171 ACCEPTING AN EASEMENT DEED FROM THE COUNTY OF LOS
ANGELES TO THE CITY OF ARCADIA FOR THE RIGHT TO CONSTR CT,
RECONSTRUCT, MAINTAIN, OPERATE, AND USE A SANITARY SE ER
LINE AND APPURTENANT STRUCTURES WITHIN THE LOS ANG. LES
COUNTY ARBORETUM.
SUMMARY:
The City presently maintains a sanitary sewer line, which runs through the Los A gles
County Arboretum. Recently, it came to staff's attention that the City is servicing th's line
without the proper legal access rights for routine maintenance. Los Angeles C unty `
acknowledged the City's need to have legal documentation and has prepared an eas ment
deed for the City's approval. It is recommended that the City Council adopt a resO ution
accepting an easement deed from the County of Los Angeles to the City of Arcadia fir the
right to construct, reconstruct, maintain, operate, and use a sanitary sewer Iin: and
appurtenant structures and consent to the recordation of said deed.
DISCUSSION:
When the development commonly referred to as the "College Tract" was built in 19.1 the
sewer collection system for all but two streets, Stanford and Harvard, was designed lo flow
into the City's' main collection system in Colorado Street. The only route to connect these
two streets to the sewer collection system was to construct a new sewer line down B:Idwin
Ave. or across Baldwin Ave. to the sewer line through the Arboretum's property. I stead
of installing a new sewer main in Baldwin Avenue to service these homes, th- City
acquired permission from the County to connect the needed sewer line to the e isting
County pipeline servicing the Arboretum's facilities. This was constructed wi h the
understanding that the City would provide the required maintenance for the line.
LASER WAGED
co-v__ 5
Mayor and City Council
April 4, 2000
Page 2
Staff recently completed a survey of the pipeline alignment and location, reviewed
accessibility of manholes for maintenance, and completed a closed circuit television
(CCTV) inspection. It was then cleaned and re-video taped, showing the eight-inch (8")
concrete sewer pipeline to be in good condition and without any anticipation of problems
for many years in the future.
During this evaluation of the sewer line, it came to staffs attention that the City did not
have an easement deed with the County of Los Angeles to access the line, resulting in a
need to obtain a release of liability from the County of Los Angeles to clean and maintain
the line. The County understood the City's position and concurred that the City of Arcadia
should be granted an easement deed for the sewer line installed through the Arboretum.
The County of Los Angeles has prepared the documentation for granting an easement
through their property. This will allow the City the needed access to the pipeline without
liability and will enable the City to effectively maintain the sewer line. Therefore, it is
recommended that the City Council adopt a resolution accepting the easement deed from
the County of Los Angeles to the City of Arcadia for the right to construct, reconstruct,
maintain, operate, and use a sanitary sewer line and appurtenant structures and consent
to the recordation of said deed.
FISCAL IMPACT:
No fiscal impact to the General Fund or other funds.
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt Resolution No. 6171 accepting the easement deed from the County of Los
Angeles to the City of Arcadia for the right to construct, reconstruct, maintain,
operate, and use a sanitary sewer line and appurtenant structures within the Los
Angeles County Arboretum.
2. Authorize the City Manager and City Clerk to execute the easement documents
in a form approved by the City Attorney.
PM:LT:CL:dw
Attachments:
1. Location Map
2. Site Map
Approved:
. . William R. Kelly, City Manager
i
L.A. COUNTY ARBORETUM
NORTH
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Grandview Ave.
EASEMENT LOCATION
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