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HomeMy WebLinkAboutApril 4, 2000N iy O T A T E D �m A G E N D A J. MacDonnell Roger Chandler, Mayor• Robert C. Harbicht, Mayor Protempors • Gary A Kovacic; Gall a Marshall, Gino Roncelli, Council Members Arcadia City Council, and okfo�TS9,. Redevelopment Agency Meeting April 4, 2000 6:00 P.M. Council Chambers Conference Room 1. CITY COUNCIL AND REDEVELOPMENT AGENCY CLOSED SESSION ACTION ROLL CALL: Council /Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler A„ PYPRent 2. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL AND REDEVELOPMENT AGENCY (NON- PUBLIC HEARING/FIVE MINUTE TIME LIMIT PER PERSON) No one spoke a. Conference with real property negotiators (Government Code Section 54956.8) .Property: 219 -233 North First Avenue 52 -58 East St. Joseph City /Agency Negotiators: Don Penman and Pete Kinnahan Negotiating Parties: City and Redevelopment Agency and the Hale Company (Richard Hale, President) Under Negotiation: Price and Terms of Payment Council /Redevelopment Agency RECESSED to Closed Session at 6:04 p.m. and RECESS CITY COUNCIL AND REDEVELOPMENT AGENCY RECONVENED hambs 0 p.m. in the 7 :00 p.m. Council Chambers INVOCATION Pastor Dan Earp, Calvary Chapel of Arcadia PLEDGE OF ALLEGIANCE Tracey Hause, Director of Administrative Services ROLL CALL: Council Members Harbicht, Kovacic, Marshall, Roncelli and Chandler All recent 31L' announced the discussed at AGEND�\ t`P�Mp action taken MOTION: Read all Ordinances and Resolutions by title only and waive Adopted s -n reading in full. 4. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARINGIFIVE MINUTE TIME LIMIT PER G. Milliman F. Hermann PERSON) K. W. Hess Besocke F. Besocke J. MacDonnell Roger Chandler, Mayor• Robert C. Harbicht, Mayor Protempors • Gary A Kovacic; Gall a Marshall, Gino Roncelli, Council Members William R. Kelly, City Manager ACTION 5. ADMINISTRATION OF OATH OF OFFICE to Loretta Huang and Pamela Blackwood, Centennial Commission City Clerk Alford 6. MATTERS FROM ELECTED OFFICIALS City Council Reports/ Announcements /Statements /Future Agenda Items see Minutes RECESS CITY COUNCIL 7. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL, Agency Members Harbicht, Kovacic, Marshall, Roncelli and Chandler All present 8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE REDEVELOPMENT AGENCY (NON - PUBLIC HEARING /FIVE MINUTE TIME _ _.. LIMIT PER PERSON) No_ one _spoke a. Minutes of the March 7, 2000 and March 21, 2000 regular meetings. ADJOURN REDEVELOPMENT AGENCY to April 18, 2000 at 7:00 p.m. RECONVENE CITY COUNCIL 9. CONSENT Approved 9/7 Min. 3/21 Minutes with- drawn 5 -0 a. Minutes of the March 7, 200D and March 21, 2000 regular meetings. Approved 4 Yan. 3/21 Min. with - drawn5-0 b. Recommendation to appropriate $12,531.00 to pay final costs for the Ate- November 2, 1999 consolidated election for the Police Station Bond Measure. C. Recommendation to authorize an expenditure of $18,000.00 to refurbish a Approved 5 -0 Chevrolet Caprice for patrol use and $8,000.00 to refurbish /outfit a Chevrolet Caprice for the "Volunteer in Patrol Support" Program by using asset seizure funds. d. Recommendation to adopt Resolution No. 6171, A Resolution of the City Adopted 5 -0 Council of the City of Arcadia, California, accepting an easement deed from the County of Los Angeles to the City of Arcadia for the right to construct, reconstruct, maintain, operate and use a sanitary sewer line and appurtenant structures with the Los Angeles County Arboretum. e. Recommendation to enter into a contract with Bucknam & Associates in Approved 5 -0 the amount of $37,500.D0 for program management support of the Water System Seismic Reliability Program and Water Master Plan. f. Recommendation to award a contract in the amount of $236,000.00 to Approved 5 -Q Harik Construction, Inc. for the remodel and expansion of Fire Station No. 107. 9 ^, AMENDED 4 -19 -2000 Consent continued ACTION g. Recommendation to adopt Resolution No. 6170, A Resolution of the City Adopted 5 -0 Council of the City of Arcadia, California, setting compensation for the City Clerk position. 10. CITY ATTORNEY a. Recommendation to adopt Ordinance No. 2118; An Ordinance of the City Adopted 4 -0 w/1 Council of the City of Arcadia, California, adding Section 9273.0.17 to the a stelon - Arcadia Municipal Code relating to permitted uses in the S -1 Zone. Roncelli b. Recommendation to introduce Ordinance No. 2119, An Ordinance of the Continued to 5/2 City Council of the City of Arcadia, California, amending Section 9273.1.10.1 Reopen Pub. Hrg and adding Sections 9273.0.18 and 9273.2.10 to the Arcadia Municipal abstention - Code relating to permitted uses in the S -1 Zone and establish performance Ronceiii standards for certain nighttime activities. ADJOURN CITY COUNCIL to April 18, 2000 at 7:00 p.m. in memory of John Lynn. and Virginia Kidd ADJOURNED at 8:05 p.m. 3 V a �..�o•! I STAFF REPORT PUBLIC WORKS SERVICES DEPAIGWEENT April 4, 2000 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Dire c `r J SUBJECT: REPORT AND RECOMMENDATION TO ENTER INTO A CONTRACT WITH BUCKNAM AND ASSOCIATES Ik THE - AMOUNT OF $37,500 FOR PROGRAM MANAGEMENT SUPPORT OF THE WATER SYSTEM SEISMIC RELIABLITY PROGRAM AND THE WATER MASTER PLAN. SUMMARY Over the past five (5) years, the City of Arcadia has been involved in the Seismic Reliability project to improve the water system in the event of a major seismic event. Along with the City of Sierra Madre, the Cities have received over $3 million dollars in federal funds for system study's, the design of projects identified from the study, and construction of designed facilities. Bucknam and Associates has been an integral part of this project since its inception in 1995. Because of Bucknam and Associates involvement with several other City's in the Los Angeles and Orange County area, staff has been able to take advantage of this knowledge and experience in response to requests from the Corps of Engineers and other federal agencies. Based on the success of the program and their demonstrated competence and qualifications to assist the City as the project continues, staff is recommending that City Council authorize the City Manager to execute an agreement with Bucknam and Associates for Professional Services for Program Management Support for the Water System Seismic Reliability Program. DISCUSSION Since 1995, the City of Arcadia and Sierra Madre have been working with the Corps of Engineers to perform feasibility level studies to safeguard our water supply systems from earthquakes. The studies clearly identified water system elements that would be severely damaged during a significant seismic event. The Studies recommended system improvements, which would assist the water system to remain in operation after a major earthquake. The Cities of Arcadia and Sierra Madre jointly applied for, and have been successful in obtaining funds for technical assistance grants for the design of the projects deemed to be most critical to maintain water operations and fire suppression capability. During this time, the Cities have obtained over $3 million dollars in federal assistance for the study, design, and most recently to begin construction of these projects. Construction should begin later this year or early in 2001. L rR I!I ED on Mayor and City Council April 4, 2000 Page 2 M The Cities have also obtained an additional $600,000 in federal funds to develop a study of the Santa Anita Creek Watershed to provide environmental and structural enhancements to the watershed area. This study is currently underway. In order to continue the continuity of these programs and provide continued efforts to acquire additional federal funds in the coming years, staff evaluated the need for professional assistance through consultation services. As a result, Bucknam & Associates submitted a proposal to continue providing on -call consultation to the City in conjunction with its water resources program. The proposal provided for the following scope of services: 1. Program Management for the Water Infrastructure Reliability Program. This includes management in technical matters relating to the design of the water infrastructure projects within the program, and representing the City while interfacing with federal, state, and local agencies, and other consultants. 2. Program Management of the Santa Anita Watershed Program. This includes management of the Santa Anita Watershed Feasibility Study being developed jointly with the City of Sierra Madre and the U.S. Army Corps of Engineers. It involves interaction with various entities, particularly the Los Angeles County Public Works Department. 3. Consultation in conjunction with the City's federal appropriations request for FY 2000 -2001. This includes consultation relative to the conceptual development of federal funding program proposals for subsequent stages of the program, providing technical assistance in working with the California Office of Emergency Services in seeking pre- disaster mitigation grants, and providing liaison, technical consultation and coordination with the City's Washington D.C.. advocacy firm, The Ferguson Group, LLC. 4. Program Management for construction of the initial phase of the Water Infrastructure Reliability Program facilities. This includes the coordination with federal agencies (e.g., EPA) regarding the establishment of pertinent agreements relative to construction of the projects, assisting the City during the bidding and selection process for the projects, and providing consultation relative to scheduling, budget control and quality control of the construction projects. It also includes support and consultation relative to environmental administration matters pertaining to California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) processes. 5. Consultation on the water system inter - connect agreement with the City of Sierra Madre. This includes coordination with the City of Sierra Madre and the City on tenets of an agreement, and providing support in the preparation of the agreement and documentation relative to the program. Mayor and City Council April 4, 2000 Page 3 En 6. Consultation on water system operations and programs. This includes assistance in coordination of seismic projects as part of the City's preparation of the 2000 Water Master Plan Update and the review of major developments affecting the water system. It also includes general consultation on water operations and water quality issues. 7. Assist in sub - regional and regional planning. This provides for coordination assistance pertaining to the development of the East Raymond Basin Water Resources Plan and the interested parties (e.g., San Gabriel Water Basin Watermaster). The City is studying the possibility of increasing our water rights in the Raymond Basin, which if successful, could substantially reduce the cost of purchasing water from outside agencies. City staff has considered the merits of utilizing the consultation services provided by Bucknam & Associates, particularly the extensive experience in the water infrastructure programs area, and the previous success in securing federal funding. The continued utilization of Bucknam & Associates in these areas greatly enhances the City's ability to continue these already successful programs, while allowing City staff to provide the fundamental services expected of a public works organization. Because of their knowledge of our projects from the very beginning of this program, the professional contacts and relationships that have been made with the Corps of Engineers, the Engineering firms that have been assigned to our project by the Corps of Engineers, staff recommends the City Council award a contract for professional services to Bucknam and Associates for $37,500. FISCAL IMPACT Funds for this work, $20,000, are provided for in the 1999/00 Operating Budget for the balance of this year, and $40,000 is being recommended in the 2000/01 Operating Budget. RECOMMENDATION It is recommended that the City Council: Award a Professional Services Agreement in the amount of $37,500 to Bucknam & Associates to continue Program Management Support of the Water System Seismic Reliability Program and the Water Master Plan. 2. Authorize the City Manger and City Clerk to execute a contract in a form approved by the City Attorney. PM:dw _. U10)A Approved: William R. Kelly, City Manager G 6vo -3a ~C�RPOAATS9'`�o• STAFF REPORT POLICE DEPARTMENT DATE: April 4, 2000 TO: Mayor and City Council FROM: David H. Hinig, Chief of Polic�� Tracey Hause, Administrative Services Direct Pat Malloy, Public Works Services Directo SUBJECT: Report and Recommendation to Authorize the Expenditure of $18,000 to Refurbish a Chevrolet Caprice for Patrol Use and $8,000 to Refurbish /Outfit a Chevrolet Caprice for "Volunteers In Patrol Support" Program by using Asset Seizure Funds SUMMARY Presently there are various programs being used by cities wherein Chevrolet Caprice patrol vehicles have been refurbished and renewed for patrol service. Companies charge approximately $18,000 for such service. The Department intends to refurbish a Caprice and evaluate its durability. If used vehicles can be returned to police service, there is a potential savings to the City wherein refurbished vehicles can be used to supplement purchases of new cars, thereby reducing long -term vehicle expenses. In that same light, the Department is instituting a Volunteers In Patrol Support (V.I.P.S.) program where police volunteers will augment patrol resources by handling duties such as vacation house checks, service of subpoenas, handle minor traffic control problems at accident scenes, and some other nominal support tasks. These volunteers will drive a specially marked vehicle so as to be identifiable as volunteers, but not mistaken for police officers. The Department intends to retrofit an existing Chevrolet Caprice patrol unit with new paint, decals, and radio equipment to facilitate implementation of the program. Cost for the work on the vehicle is estimated at $8,000. Because both of the proposed expenditures constitute new programs, their initial implementation costs can be funded through the Police Department's Asset Seizure Account. LA6r_R "'' '� fir', DISCUSSION Over the years, the Police Department has used a variety of vehicles for law enforcement purposes; however, the Chevrolet Caprice has proven itself to be one of the most durable and reliable patrol vehicles manufactured. In 1997, General Motors discontinued production of the Caprice. That resulted in most law enforcement agencies using Ford Crown Victoria's as police units. We recently learned of programs wherein Chevrolet Caprices are being completely refurbished and renewed for patrol service. The cost of such work is approximately $18.000. A new patrol vehicle costs approximately $24,000. The Department feels exploration of a renewed vehicle is warranted to assess the durability of such vehicles and determine whether there may be a long -term cost savings to the City by reducing the total number of new vehicles that must be purchased for the patrol fleet. Collateral to the refurbishment of the patrol vehicle is the initiation of a volunteer patrol program. Resources for the new program include a specially marked volunteer vehicle. The Department is proposing the use of one of the existing Chevrolet Caprice patrol cars. The car would be repainted in a distinctive manner with new decals, and retrofitted with warning lights and radios for communication. Cost of the modifications is estimated at $8,000. The Department believes that the use of specially trained volunteers to handle certain minor patrol details can free officers to dedicate more time to proactive patrol, as well as add a new dimension of visibility in the community. FISCAL IMPACT The specified modifications will be paid from the Police Department's Asset Seizure Fund; therefore there will be no cost to the general fund or equipment replacement fund. Total expenditures from the asset seizure account will be approximately $26,000. RECOMMENDATION It is requested the City Council authorize the expenditure of $18,000 to refurbish a Chevrolet Caprice for Patrol use and $8,000 to refurbish /outfit a Chevrolet Caprice for the "Volunteers in Patrol Support" Program by using Asset Seizure Funds. Approved: L NU William R. Kelly, City Manager • Y a STAFF REPORT OFFICE OF THE CITY MANAGER DATE: April 4, 2000 TO: Mayor and City Council FROM: William R. Kelly, City Manager Tracey L. Hause, Administrative ervices Direct SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 6170 SETTING COMPENSATION FOR THE POSITION OF CITY CLERK SUMMARY Section 504 of the City Charter states that "Compensation for the City Clerk shall be set by the Council and shall not be increased or decreased after his election or during his term of office." Accordingly, every four years the City Council may review and set the salary for the City Clerk. BACKGROUND The City Clerk is an elected official, not an appointed employee. The salary for this position is determined by the City Council, just as is done for the positions of City Manager and City Attorney. By way of background, in 1996 the City Council, prior to the election, increased the City Clerk's salary by 12.7 %. In addition, in July 1999 she received a 2.5% cost of living increase and in July 2000 she will receive a 3% cost of living increase (similar to other employees). DISCUSSION The duties and responsibilities of City Clerks vary greatly from city to city and from elected Clerk to appointed Clerk. With the exception of certain traditional functions of a City Clerk such as coordination of elections, maintenance of City records, coordination of FPPC filings, etc., it is very difficult to find great similarity in positions. For this reason, as well as the fact that the City Clerk's salary can only be set by the City Council, this, position was not included in the recent classification and compensation study completed by Personnel Concepts. The City Clerk's current salary is $4,768.00 per month. Staff recommends that the City Council increase the City Clerk's salary by 5% to $5,006.00 per month. Further, the City Clerk will continue to receive any and all cost of living increases and benefits provided to management employees in the next four years, as indicated in the at�ad,l�e,�,ytipr?.D Coly, cog. Mayor and City Council — City Clerk Salary/Resolution No. 6170 April 4, 2000 Page 2 FISCAL IMPACT A 5% salary increase for the City Clerk translates to $4,656.00 in fiscal year 2000 -2001. RECOMMENDATION It is recommended that the City Council adopt Resolution No. 6170 setting compensation for the City Clerk position. Attachment: Resolution No. 6170 o s`8'4- , u*, ! opt 6, , STAFF' REPORT ' April 4, 2000 DEVELOPMENT SERVICES DEPARTMENT TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director Prepared by: Donna Butler, Community Development Administrator • SUBJECT: INTRODUCTION OF ORDINANCE 2119, AN ORDINANCE OF THE CITY COUNCIL OF THE . CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 9273.1.10.1 AND ADDING SECTIONS 9273.1.18 AND 9273.2.10. TO' THE ARCADIA MUNICIPAL CODE RELATING TO PERMITTED USES IN THE S-1 ZONE AND ESTABLISHING PERFORMANCE STANDARDS FOR CERTAIN NIGHTTIME ACTIVITIES. SUMMARY , At a duly noticed public hearing, the City,Council received public comments concerning proposed amendments to certain S-1,zoning regulations (T.A. 2000- 01). The Council approved the text amendment by a 4-0-1 vote that provided for the following: 1. to allow horseracing and other events to be telecast via satellite feed • . seven days a week until no later than 1:30 a.m.; 2. to allow for year-around usage of the enclosed restaurant located in the grandstand area for non-horseracing activities 3. to allow the use of the big screen monitor in the infield for all code permitted uses; and . 4. to establish the following performance standards for nighttime activity at the race track. 4/4/2000 • Page 1 LASER IMAGED 6_A+, w a) No persons, other than employees of the racetrack, shall be allowed in the unenclosed areas of the grandstand and racetrack between the hours of 6:00 p.m. and 8:00 a.m. b) There shall be no outdoors sound amplification or use of outdoor loudspeakers between the hours;of 6:00 p.m. and 8:00 a.m. , c) Windows in the enclosed restaurant located within the grandstand structure shall be closed between the hours of 6:00 p.m. and 8:00 a.m. d) During the non-racing season, the northerly parking lot shall not be utilized for patron parking. At the direction of the City Council, a separate ordinance was prepared for the year-around usage of the restaurant (Ordinance 2118) which was introduced at the City Council's March 21 meeting and is on the agenda for adoption at the April 4 meeting. • Ordinance 2119 for introduction allows for the expansion of hours and days for the satellite feed, as well as types of activities which may be telecast and extends the use of the big screen monitor to events other than horseracing activities. The City received the attached letter, dated March 24, from Lonny Powell, President and CEO Of the racetrack, expressing concern regarding performance standards. The attached letter sets forth goals and descriptions of proposed uses. The racetrack is requesting greater flexibility regarding the use of outdoor spaces in the evening. While they are sensitive to the issue of noise in the outdoor area of the grandstand and are agreeable to prohibiting sound transmission from the track's regular public address and race calling system during the evening hours, they would like to utilize the small individual television units located at the tables in the Turf Club and box seat areas. Because the ordinance was drafted following the City Council directive from the , March 7 meeting, the City Attorney has opined that the Council may, at its . discretion, amend the proposed ordinance without reopening or renoticing the hearing. However, homeowners in attendance at the March 7 meeting may not be aware that the race track has requested that the City Council consider a • change in the direction previously given to staff. Attached is City Council Ordinance 2119 drafted per the direction of the City Council at its March 7 meeting:. 4/4/2000 Page 2 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 9273.1.10.1 AND ADDING SECTIONS 9273.1.18 AND 9273.2.10 TO THE ARCADIA MUNICIPAL CODE RELATING TO PERMITTED USES IN THE S- 1 ZONE AND ESTABLISHING PERFORMANCE STANDARDS FOR CERTAIN NIGHTTIME ACTIVITIES. ACTION The City Council should move to introduce Ordinance 2119 as attached or as modified by the Council. Attachment: Letter from LATC Ordinance 2119 APPROVED BY: William R. Kelly, City Manager • 4/4/2000 Page 3 RECEIVED CITY OF ARCADIA MAR 2,2 2000 41t1. CITY MANAGER Lonny T. Powell March 24, 2000 President and Chief Executive Officer Mayor and City Council City of Arcadia 240 West Huntington Drive Arcadia, California 91007„ Dear Mayor and City Council Members: RE: TEXT AMENDMENT TA 2000-001 Upon reflection of the proceedings of the March 14 Public Hearing, we thought it might be helpful to City Council to restate our goals as they relate to the above- referenced text amendment. Our goals may be defined as follows: • To utilize the enclosed restaurant facilities located within the grandstand for non-horse racing activities • To allow horse racing and other events to be telecast via satellite feed seven (7) days a week until no later than 1:30 a.m. • To allow use of the big screen monitor, located in the infield, for-code permitted uses at the track It is not possible to list every conceivable event that could be telecast. However, being a sports venue facility, we would consider the following to be representative of the events we would consider: • Monday night football • Bowl games, i.e., Rose•Bowl, Cotton Bowl, Super Bowl • International soccer • Formula 1 racing • Major sports events, including boxing, golfing, tennis, etc. • News events that are televised all over the world It is, and always has been; our desire to be good corporate neighbors. Accordingly, we understand that we are bound by the same ordinances that govern the rest of the community. Likewise, we expect to be permitted to operate our business within the established guidelines and ordinances and given the same consideration as our fellow businessmen. Therefore, it seems Los Angeles Turf Club, Incorporated 285 W. Huntington Drive, P.O. Box 60014,Arcadia, CA 91066-6014 (626) 574-7223 Fax(626) 821-1514 Mayor and City Council Page Two • March 24, 2000 reasonable that we should not be required to restrict patronage to only the interior of our facility during evening event hodrs. However, since "outdoor sound" during evening hours has become a concern of our neighbors, we agree that there shall be no signal transmission Of sound to the outdoors for code permitted uses during evening hours, other than from the small individual TV units located at the tables in the Turf Club and box seats area (which are barely audible at a distance of only one or two feet). _ In addition we would agree specifically that no sound transmission from the track's regular public address and race calling system will be permitted during evening hours. We appreciate this opportunity to restate our goals and should you have any questions regarding the above, please feel free to contact me. Sincerely, Lonny T. Powell LTP:mr cc: William Kelly, City Manager Don Penman, City Manager Pro Tempore/Development Services Director Brant Latta, General Manager, LATC Tom Austin, Executive Director-Facilities, LATC . Frank De Marco, Jr.., Executive Director, General Counsel, LATC • P ir —� 0.5- 53 —7U - r - -"7 . 4 4 r a 7"ee,k2;,,, to ' .• —• oo,,°" 9 , STAFF REPORT PUBLIC WORKS SERVICES a ' '4 I' April 4, 2000 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direc if i Prepared by: Lubomir Tomaier, Associate Civil Engi eer Chris Ludlum, Management Analyst SUBJECT: REPORT AND RECOMMENDATION TO ADOPT RESOLUTION NU BER 6171 ACCEPTING AN EASEMENT DEED FROM THE COUNTY OF LOS ANGELES TO THE CITY OF ARCADIA FOR THE RIGHT TO CONSTR CT, RECONSTRUCT, MAINTAIN, OPERATE, AND USE A SANITARY SE ER LINE AND APPURTENANT STRUCTURES WITHIN THE LOS ANG. LES COUNTY ARBORETUM. SUMMARY: The City presently maintains a sanitary sewer line, which runs through the Los A gles County Arboretum. Recently, it came to staff's attention that the City is servicing th's line without the proper legal access rights for routine maintenance. Los Angeles C unty ` acknowledged the City's need to have legal documentation and has prepared an eas ment deed for the City's approval. It is recommended that the City Council adopt a resO ution accepting an easement deed from the County of Los Angeles to the City of Arcadia fir the right to construct, reconstruct, maintain, operate, and use a sanitary sewer Iin: and appurtenant structures and consent to the recordation of said deed. DISCUSSION: When the development commonly referred to as the "College Tract" was built in 19.1 the sewer collection system for all but two streets, Stanford and Harvard, was designed lo flow into the City's' main collection system in Colorado Street. The only route to connect these two streets to the sewer collection system was to construct a new sewer line down B:Idwin Ave. or across Baldwin Ave. to the sewer line through the Arboretum's property. I stead of installing a new sewer main in Baldwin Avenue to service these homes, th- City acquired permission from the County to connect the needed sewer line to the e isting County pipeline servicing the Arboretum's facilities. This was constructed wi h the understanding that the City would provide the required maintenance for the line. LASER WAGED co-v__ 5 Mayor and City Council April 4, 2000 Page 2 Staff recently completed a survey of the pipeline alignment and location, reviewed accessibility of manholes for maintenance, and completed a closed circuit television (CCTV) inspection. It was then cleaned and re-video taped, showing the eight-inch (8") concrete sewer pipeline to be in good condition and without any anticipation of problems for many years in the future. During this evaluation of the sewer line, it came to staffs attention that the City did not have an easement deed with the County of Los Angeles to access the line, resulting in a need to obtain a release of liability from the County of Los Angeles to clean and maintain the line. The County understood the City's position and concurred that the City of Arcadia should be granted an easement deed for the sewer line installed through the Arboretum. The County of Los Angeles has prepared the documentation for granting an easement through their property. This will allow the City the needed access to the pipeline without liability and will enable the City to effectively maintain the sewer line. Therefore, it is recommended that the City Council adopt a resolution accepting the easement deed from the County of Los Angeles to the City of Arcadia for the right to construct, reconstruct, maintain, operate, and use a sanitary sewer line and appurtenant structures and consent to the recordation of said deed. FISCAL IMPACT: No fiscal impact to the General Fund or other funds. RECOMMENDATION: It is recommended that the City Council: 1. Adopt Resolution No. 6171 accepting the easement deed from the County of Los Angeles to the City of Arcadia for the right to construct, reconstruct, maintain, operate, and use a sanitary sewer line and appurtenant structures within the Los Angeles County Arboretum. 2. Authorize the City Manager and City Clerk to execute the easement documents in a form approved by the City Attorney. PM:LT:CL:dw Attachments: 1. Location Map 2. Site Map Approved: . . William R. Kelly, City Manager i L.A. COUNTY ARBORETUM NORTH t I J Grandview Ave. EASEMENT LOCATION • Slerra viadr Gl. i O.nee Grove AV _ — . s0,.. :1 f/] \ — 'nda Drivo N.Foamni a,' a -r IH 210 FOOIn11F — . limit _ . . 1 ` �lere 5t1` n- ,- IM, . I. a o e e Meho Ra/I � 2 a 1 H a 1 sc Nundngton Or. _' W camnua or. e _ -- — 3 Deana Rd. mil a' —,Camina Real A H < e � i. f P Al 0 LonBden Ave. as Tunas Or. LpfeOakA'- -�f , a.6' cg's P Road • vaeon -ark LOCATION MAP NO SCALE 1 r . L.A. COUNTY ARBORETUM Air rsei NM C�MB''I NORTH DR ... HARVA ilp � Q r .I .. A 1 .e. 111i ' 4 ..ft \‘• * 1 111 VAQUERO RD Q * SEWER ASEMENT 'e O CO 7- 422 1114 ' zz- -ei,,,c sr 11" .<‹, 0 Z J o co CO v4 f ; DR *VW ! A> SITE MAP NO SCALE