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Cl~ Of NOTICE OF SPECI.4L MEETING
ArCadia =
Office of the As authorized by .Arcadia City Charter Section 408 and Califomia
Government Code Section ~49~6 a Special Meeting of the Arcadia CiTy
City Council Council is hereby called to be held at the City of Arcadia Administrtive
Conference Room, 240 W. Huntington Drive, Arcadia, Califomia at ~30
~g~r cn~a,« p.m. on January 18, 2000.
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x~~n c. ~b+~= The purpose of this meeting is set forth by the following items of
MayurAascmpors consideration. ~
Gary~ A I:nvacic
Gail A Mushall
Gino &oncelli
c~.u;t u~,»a~,
240 Wen Hunringion Drive
Posc Office Soi 60021
Arodii, CA 91066-6021
(626) 5745403
1. Presentation on Fire Recovery Mitigation Plan.
There will be time reserved for those in the audience who wish to
address tt~e City Council re~arding the above item.
No further business other than the above will be considered at this
meeting.
Dated: January ~, 2000
Mayor f the City of Arcadia
(626) 446-5729 Faz
- " ~ A N N 0 T A T E D
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'_ . ~ A G E N D A
Arcadia City Council
and
~"~°,~Ltj9-,°a Redevelopment Agency
Meeting
January 18, 2000
5:30 p.m. "Special Meeting"
Administrative Conference Room
ROLL CALL: Councilmembers Harbicht, Kovacic, Marshall,Roncelli, Chandler ACTION present
1. PRESENTATION on Fire Recovery Mitigation Plan. 'rhe Special Meeting Adjourned at 5:55 p.m
6:00 p.m.
Administrative Conference Room Regular Meeting CONVENED ac
6:00 p.m. & immediately RECESSED
2. CLOSED SESSION to the Closed Session. The
Regular Meeting RECONVENED in
the Council Chambers at 6:45 p.m.
a. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel regarding
the workers' compensation case of Joseph Drew vs. City of Arcadia, Workers
Compensation Appeals Board, Case No. POM 0233720.
b. Pursuant to Government Code Section 54956.8 to consider an offer to acquire City
property at 219-233 North First and 52-58 East St. Joseph by the Hale Corporation
(Richard Hale, Jr.) and provide direction to City Negotiator, Don Penman.
6:30 p.m.
Council Chambers
INVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God Church, Arcadia
Po1ce Department Chaplain
PLEDGE OF ALLEGIANCE David Hinig, Chief of 1~olice
ROLL CALL: Council Members Harbicht, Kovacic, Marshall, Roncelli and Chandler nii resent
City Attorney Deitsch announced the subjects discussed at the Closed Session: No reporta le
3. PRESENTATION of Holiday Home Decoration Awards. accion was taken.
RECESS CITY COUNCIL at 6.57 p.m. for refreshments provided by Arcadia Beautiful Commission
7:00 p.m. .
Council Chambers
RECONVENE CITY COUNCIL at 7:08 p.m.
4. PRESENTATION:to Boy Scout Troop 105, Boy Scout Troop 120 and Venture Group 105
5. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS See minutes
MOTION: Read all Ordinances and Resolutions by title only and waive Aaopcea 5--0
reading in full.
Rogei Chandler, Mayor Robert C. Harblch4 Ma}rorProtempore • Gary A Kovacic, Gail A. Marahall, Gino Roncelli, Counci! Members
Willlam R. Kelly, City Managar
. June ~. Alfnrd Cilv Clwrk
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6.
PUBLIC HEARING
ACTION
Pub. Hrg. Closed
Recommendation to adopt programs and approve the allocation of CDBG Funds Approved 5-D
totaling $408,271 for fiscal year 2000-2001.
7. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS Buzz Spellman
THE CITY COUNCIL (NON-PUBLIC HEARING/FIVE MINUTE TIME LIMIT PER Stella xoss
PERSON Harold Kidd
~ VincentFoley
Fred Sahnke
8. MATTERS FROM ELECTED OFFICIALS
City Council Reports/Announcements/Statements/Future Agenda items See Minutes
9. CONSENT
a. Minutes of the December 21, 1999 and January 4, 2000 Regular Meetings. npprovea 4-o w/1
abstention
b. Recommendation to award a contract in the amount of $70,450.00 to Approved 5-0
Data Research Associates for migration and upgrade of the Library's
computer system software.
c. Recommendation to authorize an additional appropriation of $8,500.00 Approved 5-0
from the Equipment Replacement Fund to replace one (1) 7.5 horsepower
circulating pump for the decorative water fountain at Arcadia County Park.
d. Recommendation to accept all work performed by E.C. Construction Co. APprovea 5-0
for the rehabilitation of Longden Avenue, from Santa Anita Avenue to
Holly Avenue, as complete and to authorize the final payment to be made
in accordance with the contract documents, subject to a retention of $8,646.01:
e. Recommendation to purchase one (1) aerial truck for the Public Works Approved 5-0
Services Department, from Bob Wonderies Ford for $71,429.84.
f. Recommendation to accept all worked performed by All American Roofing ~provea 5-0
W. L.A. Inc. for the re-roofing of the lower City Hall complex and to authorize
final payment, subject to a retention of $5,069.20 as set forth in the contract.
g. Recommendation to accept as complete all work performed by All Approved s-o
American Asphalt for the rehabilitation of Colorado Street from Michillinda
Avenue to Colorado Boulevard; and to authorize final payment in the amount
of $28,086.22 in accordance with the contract documents.
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"Consent continued . . ACTION
Recommendation to adopt Resolution No. 6157, A Resolution of the City nao ce ~5~
Council of the City of Arcadia, California, approving administering Agency-
State Master Agreement No. 000131 and Program Agreement No. 0226
Rev. 000 to encumber State Transportation Improvement Program Funds
for the pavement rehabilitation at the intersection of Live Oak Avenue and
EI Monte Avenue.
i. Recommendation to adopt Resolution No. 6159, A Resolution of the City Adopted 4-1
Council of the City of Arcadia, California, supporting Proposition 12, the Combr. Roncelli
Safe Neighborhood Parks, Clean Water, Clean Air, and Coastal Protection opposed Prop. 12
Bond Act of 2000.
Ratified emergency purchaseorders/agrmnts re postfire mitigation measures
b Public Worlts Services. This in re ard to Dec. 27 fire above Highland Oaks
ADJOURN CI'~Y COUNCIL to February 1, 2000 at 6:U0 p.m. Area 5-0 voce
ADJOURN~IENT at 9:03 p.m.
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WORKS REPORT
WORKS SERVICES DEPARTMENT
January 18, 2000
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director // f
Dave McVey, General Services Superintendent
Reviewed by: Philip Sexton, Interim Admin. Services Direct
Prepared by: Ryan Thomas, Interim Management Analyst
SUBJECT: REPORT AND RECOMMENDATION TO AUTHORIZE AN ADDITIONAL
APPROPRIATION FOR $8,500.00 FROM THE UNAPPROPRIATED
RESERVES OF THE EQUIPMENT REPLACEMENT FUND TO THE
GENERAL FUND TO REPLACE ONE (1) 7.5 HORSEPOWER
CIRCULATING PUMP FOR THE DECORATIVE WATER FOUNTAIN AT
THE COUNTY PARK
SUMMARY
The City's decorative water fountain located at the County Park is out of service. The existing
motor and pump assembly is no longer capable of circulating water through the fountain. The
99/00 operating budget provides $500.00 for fountain maintenance, which consists of weekly
cleaning, chemical treatment of the water and minor filter repair work. Funds for the
replacement of the motor and hydraulic valves are not included in this year's budget. '
Staff is recommending that the council authorize an appropriation of$8,500 from the Equipment
Replacement Fund to cover the costs of this repair.
DISCUSSION
The fountain is a part of the County Park and up until 1993 was maintained and operated by the
County. In 1992 the County shut down the fountain due to lack of funding. Following numerous
requests by the City to place the fountain back in service, the County offered to turn
responsibility for the maintenance and operation of the fountain over to the City. In 1993, the
City assumed responsibility for the operation and maintenance of this fountain. The ;costs of
chemicals and equipment repairs have been averaging approximately $500 per year.
Currently, the fountain is out of service. The pump motor and hydraulic valves that provide the
water and synchronization for the various water fountain spray rings are no longer operational
and beyond repair. The pump and valves are old and in need of replacement. Numerous attempts
to repair the pump and valves have been made without success. The only alternative remaining
is to replace the pump, motor and related valves at a cost of$8,500. Funds for this work are not
included in this year's budget.
LASER IMAGED
January 18, 2000
Mayor and City Council
Page 2
An additional appropriation of $8,500 is being requested to cover the costs to replace the
inoperative fountain equipment.
FISCAL IMPACT
Sufficient funding for the replacement of the motor and hydraulic valves at the fountain is not
available in this year's budget. Staff is recommending an additional appropriation of $8,500
from the Equipment Replacement Fund to cover the cost of these repairs.
RECOMMENDATIONS
It is recommended that the City Council:
Appropriate $8,500 from the Equipment Replacement Fund to cover costs of the fountain
repair.
PM:DM:RT:dw
Approved roved by: - Vnik14
William R. Kelly, City Manager
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kPORATSV app STAFF REPORT
DEVELOPMENT SERVICES DEP TMENT
January 18, 2000
TO: Mayor and City Council
R:,
FROM: Don Penman, Assistant City Manager/Development Services Dire for
By: Donna L. Butler, Community Development Administrator, 2
SUBJECT: Public Hearing -- 2000-2001 Statement of Objectives and Projec Use
of 26th Year CDBG Funds
SUMMARY
The Los Angeles Community Development Commission (CDC) has advised th City
that we will receive approximately $408,271 in Community Development Block
Grant (CDBG) Funds for fiscal year 2000-01. Cost and project summaries must be
submitted to the County no later than February 1, 2000. The Development Services
Department is recommending that the City Council approve the projects as set forth
below for fiscal year 2000-2001.
DISCUSSION
The City has been a participant in the Community Development Block Grant
program for approximately 26 years. Federal regulations require that no less than
70% of a grantee's aggregate funds ($408,271) are to be used to support activities
that benefit persons of low and moderate income; resulting in a minim m of
$288,768 to be spent for low/mod activities. A maximum of 15% of the funds
($61,240) may be utilized for public service programs and 10% of the funds
($40,821) may be utilized for the administration of the CDBG program. The amount
of funds allocated annually to the City may vary depending on HUD's allocation to
the Community Development Commission.
In order for a project to qualify for Community Development Block Grant funds, the
project must meet one of the following criteria: (1) a project must benefit low and
moderate income persons, (2) aid in the prevention or elimination of slum and�d blight
and/or (3) have a particular urgency because existing conditions pose a serious
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x.2000-01 CDBG Funds
LASER` L:n'v 9 i'�i January 18, 2000
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Information and Referral Services - $37,500
This program provides senior citizens with essential information to maintain
independent living and healthy lifestyles. CDBG funds are utilized to purc ase
office and operating supplies, to produce publications to advertise the se ices
and to obtain reference materials and training for the staff and volunteers.
The number of unduplicated persons to be assisted is projected t be
approximately 8,000. The majority of participants are over the age of 55. The
program is administered by the Recreation and Community Services
Department.
Youth Program- $15, 000
This program is directed to help youths 18 years and under who are from low-
income families. The program provides funds to send youths to day camp, music
club, educational field"trips, summer camp and has subsidized band equipment
and uniforms.
ADA (American Disabilities Act/Title 24) Compliance- $115, 000
This program provides funding to purchase all necessary equipment and
materials to retrofit City Hall to meet Title 24 requirements as set forth in the
Americans with Disabilities Act. These monies are being used for the addition of
hand railings, accessible parking, entrance signs, guard railings, and platform
lifts.
Independent contractors are doing the retrofitting.
Administration - $25,000
This money covers the cost of annual general management, oversigh and
coordination of the CDBG projects and programs.
RECOMMENDED PROGRAMS - 2000-01 (26th YEAR)
Due to the success of the fiscal year 1999-00 programs, staff is recommending that
these programs be continued for fiscal year 2000-2001 and, in addition a new
2000-01 CDBG1 Funds
January 1 , 2000
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age of 55. This program is administered by the Recreation and Comm nity
Services Department.
Youth Program- $10, 000
This is an ongoing program. This program is directed to help youths 18 y ars
and under who are from low-income families. The program will send yout s to
day camp, music club, educational field trips, summer camp and may subsi ized
band equipment and uniforms.
ADA (American Disabilities Act/Title 24) Compliance- $100, 000
This program provides funding to purchase all necessary equipment and
materials to retrofit City Hall to meet Title 24 requirements as set forth i the
Americans with Disabilities Act. These funds may be used for retrofitting the
City's restroom facilities located in the Council Chambers and any Cher
necessary ADA work. Either City staff or independent contractors will co plete
retrofitting.
Historic Preservation Inventory of Buildings - $40,000
This program will use the funds to hire a consultant to compile an invent, ry of
historic buildings throughout the City. The City's General Plan addresses under
Cultural Resources, that an "up-to-date inventory of historically, culturally and/or
architecturally significant structures be maintained to promote awareness bf the
City's resources". To achieve this goal, the CDBG funds may be used toy do a
citywide survey. The funds may also be used for related activities such as staff
administration, architectural, engineering, appraisal, and other professional
services related to historic preservation.
Administration - $25,000
These funds cover the cost of annual general management, oversight and
coordination of the CDBG projects and programs
This is a public hearing. The City Council should open the public hearing and
receive testimony from the public as to the types of projects which the public feels
should be undertaken by the City.
2000-01 CDBG Funds
January 8, 2000
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