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HomeMy WebLinkAboutMay 2, 2000of City Arcadia Office of the City Council Gvr A. Ko k Mk6q Segal May-AW—r- wqLv ch,.mer Dr. *=a cw6g gall A Nat w c"Rea Afi awr 240 Wt trim r= OBrs E0a 660¢1 Aeeadq G 91006.6631 (676) 674 -f4S (616) 4465729 Aa 0 0 NOTICE OF SPECIAL MEETING As authorized by Arcadia City Charter Section 408 and California Government Code Section 54956, a Special Meeting of the Arcadia City Council is hereby called to be held at the City of Arcadia Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia, California at 630 p.m. on May 2, 2000. At the Special Meeting, the City Council will consider the following matter- A Closed Session pursuant to Government Code Section 54956.9(bxl) to confer with legal counsel regarding potential litigation by the Environmental Protection Agency (EPA) concerning the Casmalia Disposal Site and alleged liability of the City of Arcadia, among many other parties, for the disposal of waste at the Site. There will be time reserved for those in the audience who wish to address the City Council regarding the above item. No further business other than the above will be considered at this meeting- Dated: April 2000 /lt4 / I lire �*or oAhe City of Arcadia In compliance with the Americans with Disabilities Act, if tau need sp=al assistance to participate in a city meeting, please contact the City Managa at (626) 574 -5401_ Please contact the City Manager at least three (3) working days before the meeting or time when special services are needed. This notification will help city staff in making reasonable estrangements to provide you with access to the meeting. v I ti� DATE: April 27, 2000 TO: Executive Team FROM: William R. Kelly, City Manager SUBJECT: .11lLL4" CITY COUNCIL MEETING I. MEMORANDUM ice of the City Mmmzaaer 011 Y OF ARCADIA CITY CLERK Although I will bring the issue up for official confirmation at next Tuesday's meeting, at this point I expect that the City Council meeting of July 4, 2000 will be canceled. Accordingly, please schedule your agenda items around this meeting. If you have any questions, feel free to call me. cc: June Alford, City Clerk J 0 A N N O T A T E D • A G E N D A Arcadia City Council and Redevelopment Agency Meeting May 2, 2000 7:00 p.m. . Council Chambers INVOCATION Reverend Tarl •Stouffer, The 'Santa Anita' Church ACTION PLEDGE OF ALLEGIANCE Matthew McClain _ ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic All Present 1. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS Canceled July 40 Council Mtg. 5 -0 MOTION: Read,all Ordinances and Resolutions by title only and waive : Adopted 5 -0 reading in full. 2. PRESENTATION'of plaque to June Fee for outstanding community service. Councilmember Chandler 3. PRESENTATION of Mayor's Youth Service Award to Chris McClain. Mayor Kovacic 4. PRESENTATION of Mayor's Senior Services Award to Martha Maynard. Mayor Kovacic 5. PUBLIC HEARING Pub. Hrg. Closed a. Introduction of Ordinance No. 2119, An Ordinance•of the City,Council of, Introduced Ord. the City of Arcadia, California, amending Section 9273.1.1O.O and. adding 2119 5 -0 Sections 9273.1.18 and 9273.2.10 to the Arcadia Municipal Code relating to permitted uses in the S -1 zone and establish performance standards for RECESS 9:00 to certain nighttime activities. (Continued from April 4,- 2000 Meeting) 9:08 p.m. .6. TIME RESERVED FOR THOSE IN-THE AUDIENCE WHO WISH TO ADDRESS Don Hughes THE CITY.000NCIL (NON - PUBLIC HEARING /FIVE MINUTE TIME LIMIT PER Forrest Besocke Kurt,Taylor PERSON) Larry Hasbrouck - ' Winston Besocke 7. MATTERS FROM ELECTED OFFICIALS Steve Leeming City Council Reports/ Announcements /Statements /Future Agenda Items see Minutes RECESS, CITY COUNCIL Gary A. Kovacic, Mayor • Mickey Segal, MayorPretempore • Roger Chandler, Dr. Shang Chang, Gail A. Marshall, Council Members William R. Kelly, City Manager .Ipne n Alf,m, rih, 0,r4 8. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Chandler, Chang, Marshall, Segal and Kovacic ACTION All Present 9. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE MINUTE TIME LIMIT PER PERSON) None Recommendation to approve an exterior remodel of 29 E. Huntington Dr. Approved 5 -0 ADJOURN REDEVELOPMENT AGENCY to May 12, 2000 at 8:00 a.m. at the Arcadia Community Center, 375 Campus Drive. Joint City Council /Agency Team Building /Budget /Study Session RECONVENE CITY COUNCIL 10. CONSENT a. Minutes of the April 18, 2000 regular meeting. b. Recommendation to purchase one aerial truck from Altec Industries Inc. Approved 5 -0 at a cost of $105,910.72 and to appropriate an additional $5,910.72 from the Vehicle Replacement Fund for said purchase. C. Recommendation to release Safeco Insurance Company of America, Approved 5 -0 surety company for the Southern California Gas Company, from future liability related to Franchise Bond No. 5590843. Recommendation to accept a monetary gift of $10,000.00 from the Approved 5 -0 Friends of the Arcadia Public Library for the purchase of Library materials. e. Recommendation to accept a donation of two custom -made patrol Approved 5 -0 saddles in the amount of $3,974.94 from Westfield Shoppingtown Santa Anita for the Arcadia Mounted Enforcement Team Program. I. Recommendation to adopt Resolution No. 6172, A Resolution of the City Adopted 5 -0 Council of the City of Arcadia, California, approving the application for grant funds available under the California Beverage Container Recycling and Litter Reduction Act. Recommendation to accept all work performed by AFCO Construction of Approved -o debris barriers at 2223 -2225 Canyon Road and 2273 Highland Vista Drive as complete and to authorize final payment to be made in accordance with contract documents. Recommendation to accept all work performed by Laird Construction Approved 5 -0 Company, Inc. for the construction of a drainage channel access ramp behind 2273 Highland Vista as complete and to authorize final payment to be made in accordance with contract documents. 2 Consent continued • • Recommendation to adopt a revised classification specification for the position of Fire Inspector. ACTION Approved 5 -0 Recommendation to authorize a purchase of computer workstations from Approved 5-0 Dell Computers in the amount of $32,027.93; waive the formal bidding process; and to authorize a cooperative purchase using a Los Angeles Unified School District Bid. k. Recommendation to authorize the appropriation of $10,000.00 of Approved 5 -0 Proposition C Local Return Transportation Funds for additional contract City engineering services provided by Willdan and Associates. Recommendation to adopt a part-time Classification Specification Approved 5 -0 Manual and part-time Classification and Compensation Study. M. Recommendation to accept all work performed by Beylik Drilling Company, Approved 5 -0 Inc. for the drilling of a replacement well for the St. Joseph Well No. 1 as part of the phase one reconstruction of the St. Joseph Reservoir Plant as complete and to authorize final payment to be made in accordance with contract documents, subject to a retention of $20,548.80. n. Recommendation to award purchase order in the amount of $18,538.00 Approved 5 -0 to Engineer Concrete Cutting for the installation of 104 feet of 8 -inch water mainline in Randolph street and to authorize an appropriation of $20,000.00 from the Water Facility Replacement Reserve. o. Recommendation to approve a request by the Arcadia Business Approved 5 -0 Association (ABA) to close South First Avenue from the alley south of Huntington to California on Wednesday, May 31, 2000 from 3 p.m. to 9 p.m. for the ABA Lucky Baldwin Day Street Fair. P. Recommendation to appropriate $56,031.00 from the unappropriated Approved 5 -0 surplus of Fund 25, Emergency Fund (cash basis) and $4,733.00 from Fund 41, Emergency Fund (emergency response) for a total appropriation of $60,764.00 for additional costs of flood mitigation and response as a result of the Santa Anita II fire. 11. CITY MANAGER a. Recommendation to award a contract in the amount of $84,240.00 to John Approved 5 -0 L. Hunter and Associates, Inc. for the implementation of the Municipal Storm Water NPDES and Industrial Waste Programs. ADJOURN CITY COUNCIL to May 12, 2000 at 8:00 a.m. to the Arcadia Community Center, 375 Campus Drive, in memory of Lorraine Spuck and Max Bengel. ADJOURNED at 11:03 p.m. 3 Memorandum arcadia redevelopment agency DATE: May 2, 2000 f h S T LQ 1 Y' TO: Mayor and City Council FROM: WrDon Penman, Assistant City Manager /Development Services Director F /By: Pete Kinnahan, Economic Development Administrator Prepared By: Brian Saeki, Redevelopment Project Analyst RE: Recommendation to Approve Request by the Arcadia Business Association (ABA) to close South First Avenue from the alley south of Huntington to California on Wednesday, May 31, 2000 from 3 p.m. to 9 p.m. for the ABA Lucky Baldwin Days Street Fair Summary The ABA is attempting to bring more shoppers to downtown South First Avenue. They are asking the Council to close South First Avenue from 3 p.m. to 9 p.m. from the alley south of Huntington to California for purposes of the Lucky Baldwin Days Street Fair on May 31 (see Site Map, Attachment 1). The ABA will encourage downtown merchants to stay open and display their wares on May 31 and to have craft booths, food, music, and retail sales available in the enclosed area. The Police, Fire, Public Works Services and Development Services Departments have reviewed the petition and Conditions of Approval for Street Closure (see Attachment 3) for purposes of the ABA Lucky Baldwin Days Street Fair. Staff recommends approval of the closure of South First at the alley south of Huntington and the approval of the Conditions. Discussion The success of the Holidays Street Fair held in November, 1999, has prompted the ABA to propose another street fair with a theme based on Lucky Baldwin Days. The ABA has submitted a Petition signed by a majority of the businesses on South First, supporting the closure of the street on Wednesday, May 31, from 3 p.m. to 9 p.m. for the purposes of a Holiday Shoppers' Fair (see Attachment 2). The actual "Fair" hours would be from 4 p.m. to 8 p.m. The hour before and after would be for set up and take down. Please note that the ABA proposes to expand the area formerly used for the Saturday Farmers' Market by moving the northerly barricade from just south of Alta Street to south of the alley south of Huntington. Staff has prepared a proposed "Conditions of Approval for Street Closure" modeled on the requirements for the former Farmers' Market (Attachment 3). No city forces will be .ASE RAGED ABA Lucky Baldwin Day&,,,4reet Fair Ifto May 2, 2000 Page 2 used for the event although the Police will have an on -duty car patrol downtown and two Reserve Police Officers will patrol the area of the Fair. The Public Works Services Department will provide the barricades and signs to the ABA on a temporary basis. A representative of the ABA will be at the City Council meeting to present their request and respond to questions. Environmental Impact The Downtown 2000 Phase 2 Business Incentive Program, which included Special Events such as parades, concerts, and promotional activities was assessed as part of an Expanded Initial Study and a Negative Declaration was approved by the Agency on November 19, 1996. Fiscal Impact The ABA will pay the City $50 for use of electrical power and all other utilities or related charges resulting from the event, and $9.10 in Business License fees for all vendors and crafters. Recommendation It is recommended that the City Council approve the ABA proposal to close South First Avenue between the alley south of Huntington and California on Wednesday, May 31, 1999, between 3 p.m. and 9 p.m. for purposes of the ABA Lucky Baldwin Days Street Fair subject to execution of the attached "Conditions of Approval of Street Closure" by the ABA (Attachment 3). Approved Attachments: 1. Site Map 2. Petition 3. Conditions of Approval for Street Closure d d N \ �TI-I I No scAl e Los Angeles County Park 1PARKINGi kl Im 7 H r- LUCKY BALDWIN DAY (MAY 312 2000) SHOPPER'S FAIR AREA Parking District No. 1 �--- Parking District No. 2 "Street Closed Ahead" sig HUNTINGTON DRIVE d F'No 01614 Tmriv: jIgn 1 1 1 1 1 1 1 1 1 1 1 f W 1"------- 1 Z1 1 1 1 1 i I I 1 1 1 1 1 r - - -_ 1 1 t 1 1 1 1 1 1 1 1 1 1 1 > s ALTA STREET 1 1 1 1 1 1 1 1 1 I 1 0 1 1 1 1 1 1 I I 1 1 1 --- -----, 1 1 1 I t 1 1 1 1 r----'F 11" 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 I r- - - - - -- _- __ - -__.1 1 1 1 1 ! 1 1 1 1 1 1 1 t 1 I 1 I i 11 1 1 1 1 1 1 1 1 1 1 1 1 1 I Z 1 I 1 1 1 1 1 1 1 r-- --- --- 1 1 1 1 1 1 1 1 t 1 1 1 1 1 I I 1 1 1 1 1 1 s BONITA STREET 1 1 1 1 1 1 1 1 1 1 1 f 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 1 1 I 1 1 1 1 , 1 1 1 •• 1{-- - - - - -- 1 1 1 1 I 1 1 1 t - - -- c-A First Avenue School �' "No Left Turn" sign HUNTINGTON 11 1 1 1 1 1 11 1 1 1 1 i 11 1 1 1 1 1 11 1 1 1 1 1 11 1 1 1 1 .1 X1 1 1 1 1 1 1 1 I 1 1 y l -- - - - - -a harking; 1 1 1 , 1 1 1 1 1 1 1 \� i \.-- - - - - -, 1 1 Lot ii1 1 1 1 1 I 1 1 1 1 11 y� ALTA STREET S D 1 Z - - - -- 1 1 1 1 1 I 1 1 1 1 1 1 1 ;l - -J 1 1 1 1 1 I \t le dire:' Ltie:. �15! wide; Eli - 1 1 1 1 1 1 1 1 1 I 1 DRIVE Bonita Park PARKING Q r- -1 1 1 1 1 1 1 1 1 1 1 1 1 1 /--- -- - - - - -- -------, 1 1 1 1 1 1 I 1 1 -- --- - -- 1 1 1 1 1 1 1 1 1 1 Z - - -- --- DONITA Si -RLET S O L- ,-- T- , -�-. -, , -�--.- , o I - - - - - -- , 1 I I I I I 1 I 1 111 1 - _ - - - -_ 1 I I L1l 1 1 1 1 1 1 I 1 I 1 I I 1 t I 1 '^ 1 VJ1 -- ______J I 1 I 1 1 1 1 , 1 i I I 1 --- --- -- 147RL/LJIj,I 1 1 1 I 1 1 t t 1 1 1 1 1 i 1 1 1 1 1 -- - - - - -- 1 1 1 1 1 1 1 1 1 t 1 1 h- -- +- -- I 11 l._1 I 1 1 1 1 I 1 t 1 1 1 1 1 1 1 t I I 1 1 1 1 1 t .! 1 , 1 1 , 1 1 1 1 1 t 1 1 7 h d 1 1 1 t 1 1 1 I ; 1 1 1 1 CALIFORNIA STREET XXXX - Barricade Locations S Possible "No Exit" Slyp Locations d Directional Signs (if desired) FH Fire Hydrant a 1106/00 ARCADIA BUSINESS ASSOCIATION (ABA) P.O. Box 660674 • Arcadia, CA 91066 Phone: (626) 523 -3125 E -mail: FRAMEHOUSE @AOL.COM RECEIVED APR 2 n -2000 DEAR MAYOR AND CITY COUNCIL: THE ARCADIA BUSINESS ASSOCIATION IS PLANNING (PENDING CITY COUNCIL APPROVAL) ANOTHER DOWNTOWN FOOD AND CRAFTERS FAIR TO MIMIC THE HOLIDAY SHOPPING FAIR WE HAD LAST YEAR AND TO TAKE PLACE WEDNESDAY MAY 31 sT STREET CLOSER WILL BE FROM 3:OOPM- 9:OOPM AND SALES WILL BE FROM 4:00PM- 8:00PM THERE WILL BE APPROXIMATELY 30-40 STREET VENDERS AND PARTICIPANTS INCLUDING ENTERTAINMENT AND PROMOTIONAL ACTIVATES. THE ENTERTAINMENT PLANED WILL BE IN FRONT OF THE MUSIC SHOP ON SOUTH FIRST AVE. AND CONSIST OF A LOCAL SCHOOL ORCHESTRA AND A POSSIBLE BARBERSHOP QUARTET, NO SOUND SYSTEM WILL BE USED. WE ARE BILLING THIS EVENT AS LUCKY BALDWIN DAYS AND GENERATING A THEME CONGRUENT TO THE HISTORY OF THE DOWN TOWN ARIA. WE LOOK FORWARD TO YOUR APPROVAL AND AS ALWAYS HAVE THE BEST INTEREST OF THE COMMUNITY IN MIND, OUR GOAL IS TO RAISE AWARENESS AND BRING VITALITY TO THE DOWN- TOWN, REDEVELOPMENT ARIA. THANK YOU FOR YOUR TIME AND CONSIDERATION. STEVE LEEMING ARCADIA BUSINESS ASSOCIATION PRESIDENT ATTACHMENT 2 ARCADIA BUSINESS ASSOCIATION R E C E 9 v z D PETITION APR 2 n 2000 Darolo{�,oni Sarl�r3 �YI0�ltthtAi dIYf�110A We request that the City close South First Avenue on Wednesday, May 31, 2000, from south of the alley south of Huntington to north of the right -of -way at East California between the hours of 3 p.m. to 10 p.m. for purposes of an ABA sponsored "Shoppers' Fair" The undersigned support the Street Fair: Business Name Address 1. -;t) i �,4?4w..A 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. Signature Date We a %J agg --44 '-f r o , ,z o - it, - Ou kf.t C/o, f 2 Sl'G.. --c< / W '?) fa 2� o C 'Ct oci S- 20 -w J/ 7 S s / �L - 06 Attachment 2 ARCADIA BUSINESS ASSOCIATION PETITION < 6 We request that the City close South First Avenue on-Wednesday, May 2000, from south of the alley south of Huntington to north of the right -of -way at East California between the hours of 3 p.m. to 9 p.m. for purposes of an ABA sponsored "Shoppers' Fair" The undersigned support the Street Fair: Business Name Address 1. AkP,7ENSE -! Gtr 2,iC, T z5 00 S sr 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. If Signature , Date 'e7v Attachment 2 /o �0 Jd n PETITION ni FOR LUC BALD WIN STREET FAIR � �d MAY 31, 2000, FROM �'L9 SZO -8- p.m., ON FIRST AVE. CLOSING THE STREET FROM 3 PM TO 9 PM. FROM SOUTH OF THE ALLEY SOUTH OF HUNTINGTON TO NORTH OF THE RIGHT -OF -WAY AT EAST CALIFORNIA. (Please Print) BUSINESS NAME: ADDRESS SIGNITURE 0 E5 CITY OF ARCADIA CONDITIONS FOR APPROVAL OF STREET CLOSURE FOR ABA EVENTS SOUTH FIRST AVENUE ARCADIA April 21, 2000 Pre - Council Approval The Association shall transmit their request for street closure in writing to the City Council describing the proposed event, its purpose, hours of planned operation, requested street closures, in sufficient detail for City Departments to asses the impact of the event on public safety, traffic, and affected merchants and residents. 2. The ABA shall submit a Petition listing the business name, address, and signed by the affected merchant in support of the applicant's proposed event and street closure (see attached draft form). Post - Council Approval South First Avenue shall be closed by the use of barricades as shown on the site map, Exhibit 1 to the Street Closure Regulations. a. Barricades on South First Avenue shall be located immediately south of the alley south of Huntington and immediately north of the crosswalk at California Street. b. Barricades in the alleys between Alta /Bonita and Bonita /California both east and west of First Avenue shall be placed near the rear of the buildings fronting on south First, such that cars can gain access to the rear parking lot of these stores /businesses. c. On Alta and Bonita Streets, barricades shall be placed immediately east or west of the driveway at the rear of the stores fronting on South First Avenue, such that cars can turn into the driveway in order to gain access to the rear parking lot of these stores. d. On Alta and Bonita Streets a sign shall be placed in the center of Alta and Bonita near Santa Anita and near South Second warning drivers that First Avenue is closed to through- traffic. 2. Closure shall not occur before the hour of 3 p.m., nor after the hour of 9 p.m. on May 31, 2000. ATTACHMENT 3 *r" 'rr1� 3. The Arcadia Business Association shall place barricades and signs in position as shown on Exhibit 1, subject to Police Department approval in the field, and shall remove and store them in a safe, unobtrusive location out of the public right -of -way while not in use. The ABA acknowledges that the barricades and signs are City of Arcadia property and have been loaned to the ABA for their exclusive use for events permitted by the City. The ABA shall maintain the barricades and signs in good condition and shall replace any barricades and signs damaged beyond repair or missing. 4. The ABA shall ensure that display tables, tents, trucks or merchandise do not block: a) access to fire hydrants, and operation of a 15 -foot fire lane for emergency vehicle(s) on First Avenue (see Exhibit 1) and access to Alta, Bonita, California Streets and the alleys between; b) pedestrian traffic on the adjacent sidewalks on South First Avenue; c) access to parking lots; d) to the maximum extent possible, crafter /vendor trucks and service vehicles shall not be parked on South First Avenue within the event area. 5. Any refuse collection bins or boxes shall be stored at curbside in a parking space on Alta, Bonita or California Streets, pending pick -up by the servicing company no later than the following day (June 1) by 9 a.m. The area around the bins and around city refuse containers shall be free of debris and litter. At the conclusion of the Fair (before 10:00 p.m.), South First Avenue, Alta, Bonita and California Streets and the alleys between shall be cleaned up with all debris, food product and litter deposited in refuse containers provided by the ABA. Neither the ABA nor crafters /vendors shall use the garbage bins of the private businesses in the area, nor overly utilize the City refuse containers on the sidewalk. 6. If the ABA uses any portable restrooms, these and the area surrounding them shall be kept clean pending pick -up by the servicing company no later than the following day (June 1) by 11 a.m. 7. Use of any sound system requires written pre - approval from the Assistant City Manager /Development Services Director. A detailed site plan showing the stage or DJ booth, wiring, and placement of speakers is required before the event. 8. Any directional or promotional signage shall be made of sturdy, weather - resistant material designed and composed attractively, and placed in a safe location not blocking vehicular or pedestrian visibility in accordance with City ordinances and Police requirements. The Assistant City Manager /Development Services Director shall approve the design, text and location of all signs before the event. 9. Any damage to existing City facilities or landscaping caused by the operations of the Fair or their patrons shall be replaced in kind, or reimbursed, by the ABA to the satisfaction of the Public Works Services Director. Use of City water or power shall be pre- approved in writing, and the ABA shall pay the City for such usage. The cost for use of electrical power and other charges on May 31, 2000, shall be ATTACHMENT3 n En $50.00. The ABA shall also be responsible for payment of a one -day Business License fee of $9.10 per vendor /crafter /food seller (Exhibit 3). 10. The ABA shall ensure that all vendors use no more than 200 watts of power per space, and that the electrical power load is spread evenly to available outlets in the planter areas and on the decorative lights so as to avoid overloading and outages. 11. The City Manager or designee may close part or all of the Fair in the event of an emergency. The ABA shall cooperate at all times with City representatives in the operations of the Fair. 12. The ABA shall at all times have an experienced, knowledgeable representative in charge and known to City officials on May 31 from 3:00 p.m. to 9:00 p.m. during the Fair. 13. The ABA shall ensure that the Fair vendors and food sellers comply with all State, County, and City Health and Nuisance Abatement laws, and that any crafters, non- profit associations, entertainers are reputable, of high quality and display produce, products, or materials of professional quality consistent with the goals of the city and Redevelopment Agency. The ABA shall ensure that the Fair does not become a "swap meet" or "flea market ". 14. The ABA shall indemnify and hold harmless the City of Arcadia and the Arcadia Redevelopment Agency from and against all claims, suits, and liabilities for damage to person or property arising out of the ABA's errors, omissions or negligent acts. All participants, e.g., vendors, non - profit associations, entertainers, crafters, shall sign the Participant Acknowledgement Form (Exhibit 2) and the signed original shall be provided to the City prior to set -up on May 31, 2000 . 15. The ABA shall carry Commercial Liability Insurance with combined single limits of at least $1 million dollars naming the City of Arcadia and the Arcadia Redevelopment Agency as additional insured, subject to prior approval by the City Attorney. 16. These conditions may be supplemented as need arises by certain field conditions. Minor revisions may also be made by the City Manager since /as conditions may change. Exhibit 1 — Site Map showing barricades, signage Exhibit 2 — Participant Acknowledgement Form Exhibit 3 — Business License Application President, Arcadia Business Association (date) ATTACHMENT 3 ci d N \ TI-I No 6CA1 E Los Angeles County Palk (PARiUNG) X -- v J 0 r+ 1 0 0 c n 0 Q. 0 cn W D Z I`1,J Q I-- Z Z U) LUCKY BALDWIN DAY (MAY 312 2000) SHOPPER'S FAIR AREA Parking District 1,10.1 -- Parking District Flo. 2 "Street Closed Ahead" sign HUNTINGTON DRIVE ,,,,, ,'No �ti�hk 7;ur� ";$ign S ALTA STREET 0,\ S BONITA STREET,' \ "No Left Turn" sign d HUNTINGTON first Avenue School F XXXX S .d FH STREET S -1 R E EI- DRIVE Z Bonita Park W PARKING o z o- UI- - W IFORNIA STREET t Barricade Locations ' Possible "No Exit" Slyn Locafions Directional Signs (if desired) Fire Hydrant a 6 3 1/06/00 M cm Arcadia Lucky Baldwin Day (May 31, 2000) Shopper's Fair Participant Acknowledgement I /bVe, acknowledge the following: , doing business as hereby 1. The Arcadia Lucky Baldwin Day (N4ay 31, 2000) Shopper's Fair program is planned, operated, administered, and managed by the Arcadia Business Association ( "Association "), a non - profit association of business owners and merchants in the downtown. 2. I /we are not contractors, subcontractors, employees or agents of the City of Arcadia or the Arcadia Redevelopment Agency. 3. I /we agree that the City of Arcadia and /or the Arcadia Redevelopment Agency is /are not liable for any damages, including but not limited to loss, injuries or damage to persons or property, including employees, machinery, equipment, supplies, merchandise, and produce. I /we further agree to hold harmless and indemnify the City of Arcadia and /or the Arcadia Redevelopment Agency from and against any claims for such damages. Signed: Date: Exhibit 2 to Street Closure Conditions °F\� r'_ITY C,l= ARC-A[)l • ,�, ��.��. Please Check,. One U i \ 240 WeAmidntington Drive • P.O. Box 60021 • Arcadia 91 C)Cp NEW APPLICATION J I,y (626) 57d -5430 • Fax (626) 447 -9173 • .Attn: Bus. License Otce 'ARCADa.; CHANGE OF OWNER J CHANGEOcADDRESS J BUSINESS NAME ~�O R LICENSE APPLICAE ION a�arc�'c' BUSINESS HOME OC UPATION ❑ Retail ❑ Wholesale ❑ Service ❑ Service /Delivery ❑ General Contractor J Sub Contractor • OFFICIAL USE ONLY Professional ❑ Property Ownership ❑ Manufacturing ❑ Industrial ❑ Warehouse ❑ Other BUSINESS LICENSE N0. Business Name EXPIRATION DATE Business Address RAT'E TYPE (Cannot be P.D. Box for non-exempt businesses per State at Calitomta. Business E Protessions Code- Secttor 17538.5) BUSINESS TYPE City State Zip SIC CODE Mailing Address DATE PAID Cny State Lip CHECK NO. ❑ CASH Business Phone ( ) Business Fax ( ) Is your business located in the City of Arcadia? ❑ Yes ❑ No Start Date Description of Business Ownership: ❑ Corporation ❑ Corp -Ltd Liability ❑ Partnership ❑ Sole Proprietor ❑ Limited Partnership ❑ Trust State License No. License Type Expiration Date Resale No. FEIN No. SEIN No. Enter below names of Ownera; Partners..or Corporate Officers - -'Use additional sheets as necessary Owner Name Title Phone ( ) Home Address Cell Phone ( ) City State Zip Social Security No. Drivers License No. E -mail No. Owner Name Title Phone ( ) Home Address Cell Phone ( ) City State Zip Social Security No. Drivers License No. E -mail No. In case of ememen Name Title Phone ( ) Address Cell Phone ( ) City State Zip Alarm Company.(lfapplicable) Name Title Phone ( ) Address license No. City State Zip TYPE OF BUSINESS BUSINESS LICENSE FEE fletall/Wholesaie/Service Base fee + per employee, + per vehicle Service/Delivery Service vehicles going to a location in Arcadia per vehicle General Building Contractor Base fee + per vehicle Speciatty Building Contractor Base fee + per vehicle q f / O Professional per Professional + per employee Property ownership Commercial, Base fee + per unit over two(2) Apartments, Base fee + per unit over four (4) ,Q Other Penalty There is a 100% penalty on any business operation in the City of Arcadia without a valid license. 1 DECLARE, UNDER PENALTY OF PERJURY, THAT THE INFORMATION IN THIS APPLICATION 1S TRUE AND CORRECT. Date: Signature of Owner or Representative: RETURN ENTIRE APPLICATION FORM TO ABOVE P.O. BOX AND MAKE CHECK PAYABLE TO THE CITY OF ARCADIA Exhibit 3 to Street Closure Conditions OZ to -'7L r '°RATS° STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT MAY 2, 2000 TO: MAYOR AND CITY COUNCIL FROM: TRACEY HAUSE, ADMINISTRATIVE SERVICES DIRECTOIQ PREPARED BY: CAROL A. PRZYBYCIEN, HUMAN RESOURCES AND RISK MANAGER SUBJECT: RECOMMENDATION TO ADOPT PART TIME CLASSIFICATION SPECIFICATIONS MANUAL AND FINAL REPORT OF THE PART TIME CLASSIFICATION AND COMPENSATION STUDY Summary A year ago the City Council adopted new and revised classifications for all positions in the City except those designated as part time. The part time unclassified positions have now been reviewed to develop new and revised class specifications and to establish competitive salary ranges. This process has been completed and the Classification Specifications Manual and Final Report of the Part Time Classification and Compensation study which were prepared by Personnel Concepts, Inc. are presented for your approval. Discussion The Part Time Classification Specifications Manual completes the work begun with the study of the City's full time positions. The Part Time Classification Specifications Manual contains a total of 23 new and revised classification descriptions for the 150 positions constituting the City's part time and seasonal workforce. The information for the class specifications was provided by management and supervisory staff. Job analysis interviews were conducted with all available supervisors to ensure a thorough understanding of duties, responsibilities, and classification concerns. The Part Time Classification Specifications Manual has been adopted by the Human Resources Commission at its April meeting. As provided for in the City's Personnel Rules and Regulations, the Classification Manual is presented to City Council for adoption. The Final Report of the Part Time Classification and Compensation Study provides a project overview, classification summary, and labor market analysis which form the basis for the salary recommendations. The labor market utilized for part time classifications is based upon geographic proximity as the labor market for part time positions is local. The salary table provides for 5% step increases, with the same difference between ranges. Based on labor market data the salary table is presented for adoption. �t iL LASER IMAGED (�0 /v, io 1 fir► The position of Computer Operator is unique as it is the only part time position reviewed as part of the study of the City's full time positions completed about a year ago. Since staff is not anticipating making a recommendation for a full time Computer Operator in the near future, a part time position as indicated in this plan is suggested. All labor market information included in the basis for a salary recommendation from the full time study was simply converted to an hourly rate and is included at Range PT 21. Fiscal Impact There is no fiscal impact in the approval of new and revised class descriptions. The implementation of the revised salary recommendations is to place staff at their current step of the newly established salary range. The cost City wide will be $49,000 in fiscal year 2000 -2001. The new salaries will be effective June 18, 2000. Recommendation It is recommended that the City Council approve the adoption of the Part Time Classification Specifications Manual and Final Report of the Part Time Classification and Compensation Study. APPROVED: William R. Kelly, City Manager ' 6 PART TIME CLASSIFICATION SPECIFICATIONS MANUAL CITY OF ARCADIA SUBMITTED BY: PERSONNEL CONCEPTS, INC. 1EBRUARY 23, 2000 n ADMINISTRATION , TABLE OF CONTENTS AdministrativeIntern ........................................................... ..............................1 ClericalAssistant ............................................................... ............................... 5 Volunteer Services Administrator ............................................ ..............................9 POLICE CrossingGuard ............................................................... ............................... 13 ParkingHearing Official .................................................... ............................... 15 PoliceCadet ................................................................... ............................... 19 ReservePolice Officer ....................................................... ............................... 23 Volunteer Services Coordinator ............................................ ............................... 27 Police Clerical Assistant ..................................................... ............................... 31 Police Parking Assistant ..................................................... ............................... 35 PUBLIC WORKS Laborer......................................................................... ............................... 39 Mechanic's Assistant ......................................................... ............................... 43 RECREATION ActivityLeader I .............................................................. ............................... 47 ActivityLeader II ............................................................. ............................... 51 AquaticsManager ............................................................ ............................... 55 Assistant Aquatics Manager ................................................ ............................... 59 CampManager ................................................................ ............................... 63 Lifeguard /Swim Instructor .................................................. ............................... 67 LockerRoom Attendant ..................................................... ............................... 69 LIBRARY LibraryAide I ................................................................. ............................... 71 LibraryAide II ................................................................ ............................... 73 LibraryProctor ............................................................... ............................... 77 M AuxiliaryFirefighter ......................................................... ............................... 79 INDEX......................................................................... ............................... 83 i %W CITY OF ARCADIA M ADMINISTRATIVE INTERN (PART TIME) DEFINITION Under general supervision, to perform a variety of routine administrative and financial duties in support of a City department/division; and to research, write, and present reports and recommenda- tions. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF EMPORTANT AND ESSENTIAL DUTIES Perform a wide variety of administrative and financial assignments to assist a City department or division and to receive on-the-job exposure to municipal government issues; depending on assignment, learn to perform various administrative, planning, engineering, police, fire, public works, and recreation tasks. Research, write, and present reports and recommendations on a variety of municipal government topics. Participate in conducting studies and analyses involving assigned programs and functions concerning policies, practices, procedures, financial resources, facilities, proposals, staffing, requirements for new programs and projects, effectiveness of programs, planning, engineering, police, fire, recreation, capital improvements, economic development, and related matters. Collect, compile, describe, organize, analyze, interpret, and present data and information related to area and issues under study. Assist in the coordination of data and materials for the department budget including drafting the budget documents and preparing revisions and calculations. Consult with businesses, citizens, City personnel, consultants, governmental agencies, and associations to obtain factual information and data. Participate in conducting departmental and operational audits and inspections. Perform a variety of clerical or technical tasks in support of City programs; answer phones and assist the public. Maintain a variety of records and files. 1 04, of Arcadia Administrative Intern - Part Time (Continued) OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Basic principles of municipal government management and public administration. Basic budgetary methods and practices. Research and report preparation methods and procedures. Modern office procedures, methods and computer software and hardware including management information systems and office automation. Techniques used in public relations. Basic principles and procedures of record keeping. Principles of mathematics and statistics. English usage, spelling, vocabulary, grammar, and punctuation. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment and software applications. Operate a motor vehicle safely. Abili to: Learn to interpret the policies and procedures of the assigned department. Learn and understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. Research, analyze, and evaluate programs, policies, and procedures. 2 1%W Ciry of Arcadia Administrative Intern - Part Time (Continued) Ability to: Prepare clear and concise reports Proofread and detect errors in typing, spelling, grammar, and punctuation. Independently prepare correspondence and memoranda. Plan and organize work to meet schedules and deadlines. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experien ce: No experience is required. Tr nine: Enrollment in a college or university with an emphasis in public administration or a closely related field. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Some positions (engineering) may require the ability to stand, walk, crouch, stoop, climb, and lift 50 lbs.; exposure to cold, heat, noise, outdoors, vibration, mechanical, and electrical hazards. Effective Date: April, 2000 3 CITY OF ARCADIA CLERICAL ASSISTANT (PART TIDE) DEFINITION Under general supervision, to perform a variety of clerical work in support of the assigned department; to provide word processing and data entry support; and to provide general information and assistance to the public. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF EVIPORTANT AND ESSENTIAL DUTIES Type letters, memoranda, and reports from handwritten or typed notes, drafts, or machine dictated tapes; format documents and check drafts for punctuation, spelling, and grammar; make or suggest corrections to drafts; distribute copies of materials. Assist the public and visitors by directing them to appropriate City staff; answer questions, and provide information within specific guidelines; provide forms, applications, and other materials; may assist citizens and others in completing applications or forms. Make copies; collate materials; file copies of letters, memoranda, reports, and other materials in departmental and /or central files. Collect and receive money and issue receipts; prepare and balance bank deposits. Prepare routine periodic reports. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Modern office procedures, methods and computer equipment. English usage, spelling, vocabulary, grammar and punctuation. G Cin, of Arcadia Clerical Assistant - Part Time (Continued) Knowledge of: Fundamental principles and procedures of record keeping. Fundamental principles and procedures used in report preparation. Skill to: Type at a speed of 35 words per minute and enter data at a speed necessary for successful job performance. Operate modern office equipment including computer equipment. Ability to: Learn and correctly interpret and apply the policies and procedures of the function to which assigned. Perform routine clerical work including maintenance of appropriate records and compiling information for reports. Respond to requests and inquiries from the general public. Perform routine mathematical calculations. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: One year of responsible clerical experience. Trauiing: Equivalent to the completion of the twelfth grade. M City of Arcadia Clerical Assistant - Part Time (Continued) Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment. Effective Date: April, 2000 7 CITY OF ARCADIA M VOLUNTEER SERVICES ADMINISTRATOR (PART TIME) DEFINITION Under direction, to plan, organize, coordinate, and assist in developing a City -wide volunteer program for the City; to assist in the promotion of community events and cultural activities; and to publish the City's volunteer activities newsletter. SUPERVISION EXERCISED Exercises direct supervision over City -wide volunteers. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Plan, organize, develop, and coordinate a City-wide volunteer program. Recruit, interview, orient, train, place, and evaluate performance of volunteers. Maintain records and prepare analytical and statistical reports. Consult with and act as a liaison between departments, other agencies, and the community in the maintenance of the City's volunteer programs. Edit and oversee the content, layout, design, and publication of a volunteer newsletter. Assist in the promotion of community events and cultural activities that involve volunteers. Maintain volunteer hour and job function records on activities. Assist in the development and administration of the volunteer program's budget. Obtain information on and apply for grant funding of volunteer events. Assist in the development and implementation of recruitment and recognition programs for volunteers. Monitor the use of volunteers on a City-wide basis to ensure the program is being implemented consistent with City policy. E **W "w0 City of Arcadia Volunteer Services Administrator - Part Time (Continued) OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Methods, principles, and techniques used in operating community volunteer programs. Municipal government functions, responsibilities, and procedures. Research techniques and procedures. Public relations techniques and community resources. Principles and practices of training and supervision. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Plan, organize, and administer programs and activities for community volunteers. Organize, train, motivate, and supervise volunteers. Interact effectively with private and public agencies, the media, and community organizations. Analyze and compile statistical data. Prepare complete and accurate reports. Analyze situations, and take effective independent action. Communicate clearly and concisely, both orally and in writing. F City of Arcadia Volunteer Services Administrator - Part Time (Continued) Ability to: Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: Two years of professional experience in the development, coordination, and administration of volunteer programs including supervisory experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Effective Date: April, 2000 11 CITY OF ARCADIA CROSSING GUARD (PART TIME) DEFINITION Under direction, to assist in the safe crossing of children at intersections; to ensure that all children obey the traffic rules regarding crossing; and to assist as needed in the safe conveyance of children on their way to school. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF BIPORTANT AND ESSENTIAL DUTIES Work an assigned post at an intersection where children cross on their way to school; coordinate with traffic flow and traffic signals. Assist school children to cross safely by stopping traffic until all children clear the intersection. Monitor children and organize the safe crossing of the street. Report violations by either children or motoring public to the Police Sergeant in charge of the crossing program. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Basic safety rules. Traffic control hazards. Ability to: Enforce safety rules. 13 M City of Arcadia Crossing Guard (Continued) Ability to: Communicate clearly with children. Provide signals to vehicles. Communicate clearly and concisely. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: No experience is required. Training: Equivalent to the completion of the twelfth grade. Special Requirements: Essential duties require the following physical skills and work environment: Ability to stand and walk; exposure to noise, outdoors, traffic, and mechanical hazards. Effective Date: April, 2000 14 CITY OF ARCADIA PARKING HEARING OFFICIAL (PART TIME) DEFINITION Under direction, to hear and dispose of all contested cases relating to the parking and impoundment of vehicles within the area of jurisdiction of the City of Arcadia and contracting agencies. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF EVIPORTANT AND ESSENTIAL DUTIES Under the provisions of the California Vehicle Code, hear and dispose of all contested cases involving violations of the California Vehicle Code, the Arcadia Municipal Code, and the municipal code of any contracting agency relating to the parking and impoundment of vehicles within the area of jurisdiction of the City of Arcadia or any other contracting agency. Conduct hearings and render decisions in accordance with the rules, regulations, policies, and procedures established by applicable laws. Cross - examine the respondent and any witnesses to determine the credibility of the defense and authenticity of any documents presented at a hearing. Examine parking citations for defects in the prima facie case, and in some cases help the respondent articulate their defense. Listen to the respondent's story; weigh the evidence, including any discrepancies elicited during the cross - examination; render a decision based on the facts of the case and applicable law. Prepare for each case a brief statement of rationale applied in reaching a decision. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. 15 City of Arcadia Parking Hearing Official - Part Time (Continued) JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of• Organizational and management practices as applied to the analysis, evaluation, development and implementation of parking programs, policies and procedures. Pertinent Federal, State and local laws, codes and regulations. Research and reporting methods, techniques and procedures. Sources of information related to a broad range of municipal parking programs, services and administration. Public relations techniques. Modern office procedures, methods and computer software and hardware. Principles and procedures of record keeping. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Research, analyze, and evaluate parking programs, policies, and procedures. Prepare clear and concise correspondence and reports on a variety parking issues. Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Effectively administer a variety of departmental programs and administrative activities. Plan, organize, and carry out assignments from management staff with minimal supervision and direction. 16 • `ftw *90 City of Arcadia Parking Hearing Official - Part Time (Continued) Ability to: Interpret and apply Federal, State, and local policies, procedures, laws and regulations. Interpret and apply parking policies and procedures. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: Experience involving public interaction and familiarity with the California Vehicle Code or prior law enforcement experience is highly desirable. Training: Equivalent to the completion of the twelfth grade supplemented by training in the California Vehicle Code. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Effective Date: April, 2000 17 • 1 1 1 �klw CITY OF ARCADIA POLICE CADET (PART TIME) DEFINITION n Under immediate to general supervision, to perform duties throughout the Police Department, including Records, Parking Enforcement, and Investigations. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF PAPORTANT AND ESSENTIAL DUTIES Perform clerical assignments including typing; answer telephone requests for police services; query law enforcement computer systems for information. Operate business office machines; process reports and maintain records and files; collect information from the public for the purpose of generating reports; perform cite verifications. Perform data entry of persons, vehicles, and addresses into RMS and State and Federal databases. Maintain all office supplies, including report forms, for the Department. Perform fingerprinting services for the public. Assist the public with reporting of lost/stolen property in misdemeanor cases. Complete validation list of data entered into State and Federal files. Transport bail and miscellaneous receipts to City Hall; transport backup tapes of computer servers to City Hall. Prepare misdemeanor cases for filing with the District Attorney. Perform parking enforcement. Verify vehicle corrections performed and authorize citation issued. Process requests by mail for copies of police reports; process requests by fax from other law enforcement agencies for reports. Provide information and assistance to the public at the front counter. 19 Cite of Arcadia Police Cadet - Part Time (Continued) EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Provide clerical support for Department personnel. Scan and index reports to optical disks for maintenance and retrieval. Assist in the jail performing custodial checks on inmates, searching, and other duties. Assist with the transport of property, signaling devices, and other items. Collect monies for public requests of documents. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Modern office practices, methods, and computer equipment. English usage, spelling, vocabulary, grammar, and punctuation. Basic mathematical principles. Safe driving principles and practices. Skill to: Type and enter data at a speed necessary for successful job performance. Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Learn Pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures and police terminology. Maintain files alphabetically, numerically, or by subject matter. 20 i ' , *41W '"0 City of Arcadia Police Cadet - Part Time (Continued) Ability to: Maintain files alphabetically, numerically, or by subject matter. Handle multiple concurrent tasks with numerous interruptions. Utilize independent judgment involving the interpretation of instructions and performance of assigned duties. Assist the public with diplomacy and tact. Deal constructively with conflict. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: No experience is required. Trainin : Equivalent to the completion of the twelfth grade or currently enrolled in last year of high school. Preferably currently enrolled in a recognized college and working towards a degree with course work in law enforcement. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk; exposure to cold, heat, noise, outdoors, vibration, and mechanical hazards; ability to travel to different sites and locations; availability for shift work, on -call, and stand -by. Effective Date: April, 2000 21 CITY OF ARCADIA RESERVE POLICE OFFICER (PART TIME) DEFINITION Under general supervision, to assist the Patrol, Administration, and Investigation Divisions in a variety of duties involved in the enforcement of laws and the prevention of crimes; and to perform a variety of technical and administrative tasks in support of the Department. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Operate Police vehicles including radio and emergency equipment, tools, and weapons assigned to the vehicle. Prepare handwritten and computer generated police crime and activity reports suitable for legal proceedings and public review. Perform the duties of a Police Officer on field patrol; handle calls for service; protect life and property; perform traffic enforcement and other related duties as authorized by their P.O.S.T. designated reserve level. Maintain monthly qualification for handgun, rifle, and stun -bag shotgun as required by Department regulations. Attend monthly Reserve Officer business meetings. Maintain educational and training requirements of the Department and the California P.O.S.T. Perform special details including parade duty, emergency occurrences such as fire or earthquakes, seasonal events, concerts, and sporting events. Transport prisoners to other holding facilities or courthouses. Assist records personnel with citizen contacts at the front desk. Perform surveillance details. Provide subpoena services. 23 n City of Arcadia Reserve Police Officer - Part Time (Continued) OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: M Functions and objectives of Federal, State, and other local law enforcement agencies. Basic principles of criminal law. Principles and practices of community policing. Safe driving principles and practices. Skill to: Learn to operate firearms and other modern police equipment. Learn to operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Successfully complete P.O.S.T. training for entry level Police Officers. Learn modern police methods and procedures related to patrol, apprehension, arrest, search and seizure, traffic control, and investigation and identification techniques. Learn modern investigative methods including interviewing and interrogation techniques. Learn law enforcement theory, principles and practices and their application to a wide variety of services and programs. Learn local geography, City streets, public buildings, and businesses. Learn recent court decisions and how they affect department and division operations. Learn self defense tactics. 24 �Vw 1440 City of Arcadia Reserve Police Officer - Part Time (Continued) Ability: Learn, properly interpret and make decisions in accordance with Federal, State and local policies, procedures, laws and regulations particularly with reference to apprehension, arrest, search and seizure, evidence and records maintenance, and traffic control. Learn to gather, assemble, analyze, evaluate and use facts and evidence. Learn, interpret and explain City and Department policies and procedures. Observe accurately and remember names, faces, numbers, incidents and places. Prepare clear and concise reports. Analyze situations quickly and objectively, and determine proper course of action. Act quickly and calmly in emergencies. Meet and deal with the public tactfully and effectively. Meet the physical requirements necessary to safely and effectively perform the assigned duties. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate clearly and concisely, both orally and in writing. Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: One year of experience working with the public. Training: Equivalent to the completion of the twelfth grade supplemented by completion of P.O.S.T. Academy course of study. 25 CM City of Arcadia Reserve Police Officer - Part Time (Continued) License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of, or ability to obtain, a Certificate of Completion from a Police Reserve Officers' Academy. Special Requirements: Essential duties require the following physical abilities and work environment: Ability to sit, stand, walk, run, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 100 lbs.; exposure to cold, heat, noise, outdoors, vibration, confining work space, chemicals, explosive materials, mechanical hazards, and electrical hazards; ability to travel to different sites and locations; availability for shift work, on -call, and stand -by. Effective Date: April, 2000 26 1 i ) M CITY OF ARCADIA VOLUNTEER SERVICES COORDINATOR (PART TIME) DEFINITION Under general supervision, to plan, coordinate, and participate in the Police Department Volunteer Services Programs; and to organize and coordinate the Neighborhood Watch Program. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF MPORTANT AND ESSENTIAL DUTIES Coordinate Police Department Volunteer Services Programs. Maintain current roster of volunteers; interview and conduct orientation of new volunteers; assign appropriate volunteers throughout the department as needed. Organize and staff all events requesting volunteers. Organize and host volunteer meetings, brown bag lunches with the Chief, Annual Awards Ceremony, and other activities. Solicit and recruit local vendors to participate as Vendor Volunteers. Follow up with volunteers on assignments and to determine needs for volunteer assistance. Write, coordinate, and produce bi- monthly volunteer newsletter and Neighborhood Watch newsletter. Organize and host bi- monthly Neighborhood Watch meetings; arrange speakers and topics for meetings. Fill requests for posted Neighborhood Watch signs. Attend neighborhood meetings as needed. Update current roster of participants. Perform a variety of duties in the PACE office. 27 City of Arcadia Volunteer Services Coordinator - Part Time (Continued) EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Coordinate and provide technical assistance to community agencies for coordination of services and long range planning. Research availability of funding sources. Attend meetings and make oral presentations to community groups. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Theories and principles of volunteer program development. City government and services. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Coordinate program development with community needs, agencies, and employers. Research and develop volunteer programs. Gather information and analyze data. Participate in agency planning activities. Communicate clearly and concisely, both orally and in writing. tit✓ *40 City of Arcadia Volunteer Services Coordinator - Part Time (Continued) Ability to: Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: One year of experience in volunteer programs. Training: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment; ability to travel to different sites and locations. Effective Date: April, 2000 29 En CITY OF ARCADIA E5 POLICE CLERICAL ASSISTANT (PART TIME) DEFINITION Under general supervision, to perform duties throughout the Police Department, including Records, Parking Enforcement, and Investigations. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Perform clerical assignments including typing; answer telephone requests for police services; query law enforcement computer systems for information. Operate business office machines; process reports and maintain records and files; collect information from the public for the purpose of generating reports; perform cite verifications. Perform data entry of persons, vehicles, and addresses into RMS and State and Federal databases. Maintain all office supplies, including report forms, for the Department. Perform fingerprinting services for the public. Assist the public with reporting of lost/stolen property in misdemeanor cases. Complete validation list of data entered into State and Federal files. Prepare misdemeanor cases for filing with the District Attorney. Verify vehicle corrections performed and authorize citation issued. Process requests by mail for copies of police reports; process requests by fax from other law enforcement agencies for reports. Provide information and assistance to the public at the front counter. Provide clerical support for Department personnel. Scan and index reports to optical disks for maintenance and retrieval. 31 I burr` 1%0 Ciry of Arcadia Police Clerical Assistant - Part Time (Continued) EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Collect monies for public requests of documents. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Modern office practices, methods, and computer equipment. English usage, spelling, vocabulary, grammar, and punctuation. Basic mathematical principles. Skill to: Type at a speed of 35 words per minute and enter data at a speed necessary for successful job performance. Operate modern office equipment including computer equipment. Ability to: Learn Pertinent Federal, State, and local laws, codes, and regulations including administrative and departmental policies and procedures and police terminology. Maintain files alphabetically, numerically, or by subject matter. Handle multiple concurrent tasks with numerous interruptions. Utilize independent judgment involving the interpretation of instructions and performance of assigned duties. Assist the public with diplomacy and tact. Deal constructively with conflict. Communicate clearly and concisely, both orally and in writing. 32 *410 City of Arcadia Police Clerical Assistant - Part Time (Continued) Ability to: Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Oualifications: Experience: No experience is required. Training: Equivalent to the completion of the twelfth grade. Special Requirements: Essential duties rewire the following physical skills and work- environment: Ability to work in a standard office environment; availability for shift work, on -call, and stand -by. Effective Date: April, 2000 33 M DEFINITION CITY OF ARCADIA POLICE PARKING ASSISTANT n Under general supervision, to patrol City areas to enforce parking laws; and to assist and perform other related traffic control. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Determine route; patrol on foot or by vehicle City areas; issue parking citations for overtime parking, double parking, parking in red zone, bus zones, loading zones, handicapped zones, and other restricted parking areas. Operate an automobile; ensure equipment is in proper working order; maintain supplies including chalk, cards, envelopes, citation books, and tags. Route citations to proper locations; file citations; prepare monthly and yearly reports. Assist the public by giving directions, helping with stalled vehicles, and other means; provide the public with information regarding citations; respond to complaints. Make court appearances when necessary. Direct traffic; escort children across the street. Respond to calls involving minor traffic matters including non -injury traffic accidents, traffic control, abandoned vehicles, and illegally parked vehicles. Gather traffic statistics; maintain various logs and records relating to parking operations. Utilize computer equipment for data entry or information retrieval. Provide relief for Crossing Guards. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. 35 City of Arcadia Police Parking Assistant - Part Time (Continued) JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Basic laws relating to traffic and parking enforcement, including the California Vehicle and Penal Codes. Modern office procedures, methods, and computer equipment. Principles of record keeping and reporting. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Type at a speed necessary for successful job performance. Operate a motor vehicle safely. Ability to: Learn police radio codes, terminology, and procedures. Learn the geography of the City. Understand and interpret parking and traffic regulations. Work independently and effectively in the enforcement of parking laws. Interact effectively and courteously with the public. Act effectively in emergency situations. Maintain records and prepare reports. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. 36 two City of Arcadia Police Parking Assistant - Part Time (Continued) Minimum Qualifications: Experience• One year of experience involving substantial public contact or in a police clerical position. TraininZ: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to work in a standard office environment. Ability to sit, stand, walk, twist, and lift 20 lbs. ; exposure to heat, noise, outdoors, traffic, and exhaust fumes; ability to travel to different sites and locations; availability for shift work, on -call, and stand -by. Effective Date: April, 2000 37 n DEFINITION CITY OF ARCADIA LABORER (PART TIME) 0 Under general supervision, to perform semi - skilled labor in construction, maintenance, and related service activities in the streets and alleys, drainage, and water utility activities. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Install, repair, and remove blockages from water, sewer, and storm drain lines and mains. Repair storm drains, catch basins, and storm drain pipes. Read and interpret maps of underground water and sewer systems. Spread asphalt in patching and repairing streets. Use concrete cutting and breaking equipment; operate a jackhammer; pour and assist in finishing concrete; construct concrete forms; perform rough carpentry work. Clean ditches, alleys, streets, culverts, and storm drains. Resurface and slurry seal streets and alleys. Assist in grading, matching up, and other street maintenance duties. Repair storm drains, catch basins, and storm drain pipes. Inspect ditches, drainage areas, and roadside shoulders for noxious weeds; remove weeds. Operate jackhammers and other pneumatic and motorized equipment and manual tools. Install traffic cones and barricades as necessary. Perform work in emergency situations as required. Operate maintenance equipment and tools including dump trucks, power tools, sewer rodder, rollers, front loader, and compressors. 39 M City of Arcadia Laborer - Part Time (Continued) M EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Utilize proper safety precautions related to all work performed. Perform grounds maintenance and manual landscaping tasks including mowing, weeding, and trimming of shrubs and bushes. Paint, remodel, clean, and improve interior and exterior surfaces of City facilities. Pack, unpack, and issue supplies and equipment. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Proper use and maintenance of tools and equipment including the operational characteristics of light and moderately heavy motorized equipment. Operational characteristics of specialized public works maintenance and repair equipment. Occupational hazards and standard safety precautions necessary in public works maintenance and repair work. Pertinent Federal, State, and local laws, codes, and regulations. Safe driving principles and practices. Skill to: Learn to operate a variety of vehicular and stationary mechanical equipment in a safe and efficient manner including pick up truck, dump truck, heavy and light tapping machines, jack hammer, portable and bench - mounted power tools, concrete saw, pipe locating equipment, leak locating equipment, cement mixer, valve truck, and threading machine taps and dies. Perform heavy manual labor for extended periods of time in all types of weather. Operate a motor vehicle safely. M ' , iA► Cin7 of Arcadia Laborer - Part Time (Continued) M Ability: Perform public works maintenance and repair with accuracy, speed, and minimal supervision. Read, interpret, and apply technical information from manuals, drawings, specifications, layouts, blueprints, and schematics. Interpret and apply the policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions. Perform minor repairs and adjustments to equipment and tools. Understand and follow oral and written instructions. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: One year of experience performing responsible public works maintenance, repair, and construction and equipment operation work. Training: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of a valid Class C driver's license. Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 90 lbs. ; exposure to heat, noise, outdoors, vibration, mechanical hazards, and electrical hazards; ability to travel to different sites and locations. Effective Date: April, 2000 41 CITY OF ARCADIA MECHANIC'S ASSISTANT (PART TIME) DEFINITION Under general supervision, to perform semi - skilled work in servicing automobiles, heavy construction, and other equipment. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Fuel, grease, and lubricate automobiles, trucks, and heavy automotive equipment; service batteries and other parts. Perform comprehensive safety inspections on vehicles and equipment; perform routine repair work and report safety and other priority repair work to supervisor. Change and repair tires; install and service batteries, spark plugs, light bulbs, fan belts, and other simple mechanical parts. Service automotive equipment with gasoline and oil; maintain records of amounts used. Perform service calls; make temporary repairs; pick up and deliver vehicles to outside garages; pick up parts; road test vehicles to ensure proper operation. Assist mechanics in the performance of mechanical repairs as required. Requisition, issue, pick up and deliver automotive and equipment parts and supplies. Clean and wash motorized equipment; steam clean engines. Sweep, wash, and otherwise keep shop and equipment in a clean and orderly condition. Shuttle vehicles from different City departments. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. 43 M Cir), of Arcadia Mechanic's Assistant - Part Time (Coaatinued) JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Lubricating systems and oils, greases, and attachments used in lubricating automotive and related equipment. Less complex components of automotive equipment. Safe work practices. Safe driving principles and practices. Skill to: Operate a motor vehicle safely. Ability to: Learn to service automotive and heavy equipment according to City procedures. Understand and follow oral and written instructions. Keep simple records. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: One year of increasingly responsible experience performing automotive servicing work is desirable. Training: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. .. '%0 Cite of Arcadia Mechanic's Assistant - Part Time (Continued) Special Reguirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 100 lbs.; exposure to heat, noise, outdoors, vibration, confining work space, chemicals, explosive materials, mechanical hazards, and electrical hazards; ability to travel to different sites. Effective Date: April, 2000 M CITY OF ARCADIA ACTIVITY LEADER I (PART TIME) DEFINITION Under immediate supervision, Activity Leader I positions may perform the functions of Camp Counselor, Class Assistant, Cashier, Facilities Worker, Youth/School Worker, Park Worker, and Recreation Leader, depending on assignment. SUPERVISION EXERCISED Exercises no supervision over part time staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES -- Depending upon assignment, the Activity Leader I may perform the following: Supervise children participating in the school, camp, class, and playground programs. Receive revenue from the public and maintain accurate financial and attendance records for the swimming pool; handle registration and refunds at the swimming pool. Lead a variety of recreation activities. Oversee park maintenance; perform light maintenance at facilities and parks including rest rooms, kitchen, and other areas. Conduct day camp, sports camp, resident camp, and school activities. Perform light gardening to maintain the park appearance. Assist in the supervision of community service workers. Set -up and supervise events at facilities and parks. Conduct recreation activities and supervise the participants. Supervise the issuance and care of equipment and supplies. Assist recreation staff or contract instructors, when required for safety or number of participants. 47 M City of Arcadia Activity Leader ! - Part Time (Continued) OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: *d Recreation, camps, cultural, and sports activities and programs. Financial processes and procedures. Park management and maintenance skills. Park rules and procedures. Facility management and maintenance skills. School rules and policies. Facility rules and procedures. Skill to: Operate modern office equipment including computer equipment. Ability to: Work effectively with children. Organize, direct, and lead camp programs and children's recreational programs. Establish and maintain accurate financial records. Conduct work in a safe manner in accordance with established policy. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. City of Arcadia Activity Leader 1- Part Time (Continued) Minimum Oualifications: Experience: Some paid or volunteer recreation experience is desirable. Training: Not applicable. Age Requirement: Seventeen (17) years of age or older at the time of appointment Special Requirements: Essential duties require the following physical skills and work environment.: Ability to sit, stand, walk, crouch, stoop, squat, and lift 50 lbs. ; exposure to heat, noise, and outdoors. Effective Date: April, 2000 .. two CITY OF ARCADIA ACTIVITY LEADER II (PART TIME) DEFINITION Under general supervision, Activity Leader II positions may perform the functions of Assistant Camp Manager, Facilities Coordinator, Park Coordinator, Recreation Coordinator, Site Manager, and Tennis Instructor, depending on assignment. SUPERVISION EXERCISED Exercises technical and functional supervision over part time staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES -- Depending upon assignment, the Activity Leader II may perform the following: Prepare and conduct crafts, cookouts, and special events. Instruct and supervise tennis to groups of children. Order, prepare, and teach crafts. Supervise the park and its visitors; patrol the park and assist groups with park reservations. Organize and conduct a variety of recreation activities; coordinate the scheduling, set -up, and supervision of facilities. Assist in program planning and assigning the children's roster for the camp programs. Instruct children's tennis program; maintain order and safety in a group lesson. Order all necessary inventory. Collect and deposit revenue from the craft program. Assist with City -wide special events and excursions. Conduct interpretive programs, including basic nature talks and tours. Perform basic clean up and light maintenance a facilities and parks, including rest rooms, kitchen, and other areas. Set up and be lead supervisor of events at schools, facilities and parks. 51 M City of Arcadia Activity Leader 11- Part Time (Continued) EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Supervise youth ensuring adherence to school rules and policies. Assist in the supervision of community service workers. 0 Perform general office work; schedule park reservations; perform clerical duties. Assist with paperwork for day, sports, and resident camp programs. Give occasional nature talks and tours. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Camp activities and supervision of recreation programs and part time staff. Tennis skills and instruction. Arts, crafts, and other recreational activities. Park management and maintenance skills, rules, and procedures. Facility management and maintenance skills, rules, and procedures. School rules and policies. Modern office methods, practices, and procedures. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. 52 Ciro of Arcadia Activity Leader 11- Part Time (Continued) Ability to: Supervise part time staff. Assist in organizing, directing, and leading camp programs. Teach required tennis skills and techniques. Select, organize, prepare, and teach crafts. Supervise facilities and parks and their visitors and customers. Perform a variety of routine clerical tasks including word processing, filing, record keeping, and typing. Conduct work in a safe manner in accordance with established policy. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Oualifications: Experience: Two seasons of paid experience in the field of instruction or supervision of recreation or park management. Training' Equivalent to the completion of the twelfth grade. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Age Requirement: Eighteen (18) years of age or older at the time of appointment 53 m Cite of Arcadia Activity Leader 11 - Part Time (Continued) Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk, crouch, stoop, squat, and lift 50 lbs.; exposure to heat, noise, and outdoors; ability to travel to different sites and locations. Effective Date: April, 2000 54 CITY OF ARCADIA AQUATICS MANAGER (PART TIME) DEFINITION Under direction, to administer the City's Aquatics Program; and to supervise pool maintenance, personnel, public swim sessions, swim classes, diving, and night swim activities. SUPERVISION EXERCISED Exercises direct supervision over assigned aquatics staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Supervise pool maintenance, personnel, public swim sessions, swim classes, diving, and night swim activities. Explain and enforce the policies, rules, and regulations of the pool area and programs. Detect and prevent unsafe situations by enforcing facility rules and performing regular maintenance. Supervise assigned staff. Instruct swimming and diving classes to all ages. Perform administrative work related to the aquatics program. Maintain detailed records of staff attendance, revenue, and pool incident log; collect and deposit fees; maintain aquatic records. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Swimming, diving, and aquatics instruction, skills, and rules. 55 M Citt7 of Arcadia Aquatics Manager (Continued) Knowledge of: Water safety, first aid, and other aquatic programs. Laws and regulations relating to swimming pools. Principles of supervision, training, and performance evaluation. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability: Teach swimming and diving. Select, supervise, train, and evaluate staff. Conduct work in a safe manner in accordance with established policy. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: Four seasons of paid experience in the field of aquatics and /or instruction including supervisory experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. 94! City of Arcadia Aquatics Manager (Continued) License or Certificate: M Possession of current Red Cross Standard First Aid Certificate, Community CPR Certificate, Lifeguarding Certificate, and Water Safety Instructor Certificate. Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, climb, swim, and lift 100 lbs.; exposure to heat, noise, outdoors, and chemicals; ability to travel to different sites and locations. Effective Date: April, 2000 57 n CITY OF ARCADIA M ASSISTANT AQUATICS MANAGER (PART TIME) DEFINITION Under direction, to supervise aquatics staff; to explain and enforce the policies, rules, and regulations of the pool; and to instruct swimming classes. SUPERVISION EXERCISED Exercises direct supervision over assigned aquatics staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Explain and enforce the policies, rules, and regulations of the pool area. Detect and prevent unsafe situations by enforcing facility rules and performing regular maintenance. Instruct swimming and diving classes to all ages. Promote safety of pool patrons. Supervise assigned staff. Assist in the administrative work related to the aquatics program. Serve as Aquatics Manager as assigned. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of; Swimming, diving, and aquatics instruction, skills, and rules. Water safety, first aid, and other aquatic programs. 59 v4sle *400 Cin, of Arcadia Assistant Aquatics Manager - Part Time (Continued) Knowledge of: Laws and regulations relating to swimming pools. Principles of supervision, training, and performance evaluation. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Teach swimming and diving. Select, supervise, train, and evaluate staff. Conduct work in a safe manner in accordance with established policy. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Exaerience• Two seasons of paid experience in the field of aquatics and /or instruction including supervisory experience. Training: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Possession of current Red Cross Standard First Aid Certificate, Community CPR Certificate, Lifeguarding Certificate, and Water Safety Instructor Certificate. .1 `fir' City of Arcadia Assistant Aquatics Manager - Part Time (Continued) Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, climb, swim, and lift 100 lbs.; exposure to heat, noise, outdoors, and chemicals; ability to travel to different sites and locations. Effective Date: April, 2000 61 CITY OF ARCADIA CAMP MANAGER (PART TIME) DEFINITION Under general supervision, to organize and administer the Recreation Department's Citywide Camp Programs including personnel, transportation, crafts, and activities. SUPERVISION EXERCISED Exercises direct supervision over assigned staff. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Explain and enforce the policies, rules, and regulations of the camp. Assume responsibility for the administration and organization of day camp, sports camp, and resident camp activities. Supervise assigned staff and camp participants. Develop, administer, and organize camp and sports programs. Supervise camp counselors and campers. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Recreation activities and skills. Organization procedures for large group control and safety. Proper procedures for natural disaster and other emergencies. Camp planning and administration. 63 0i), of Arcadia Camp Manager - Part Time (Continued) Knowledge of: Principles of supervision, training, and performance evaluation. Safe driving principles and practices. Skill to: Operate modern office equipment including computer equipment. Operate a motor vehicle safely. Ability to: Develop and implement camp programs and activities. Select, supervise, train, and evaluate staff. Work effectively with children. Identify and handle behavior problems of children. Conduct work in a safe manner in accordance with established policy. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experien ce: Four seasons of paid experience in the field of instruction or supervision of recreation. Training: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of, or ability to obtain, an appropriate, valid driver's license. Q City of Arcadia Camp Manager - Part Time (Continued) Age Requirement: Eighteen (18) years of age or older at the time of appointment Special Requirements: Essential duties require the following physical sells and work environment: Ability to sit, stand, walk, crouch, stoop, squat, and lift 25 lbs. ; exposure to heat, noise, and outdoors; ability to travel to different sites and locations. Effective Date: April, 2000 M CITY OF ARCADIA LIFEGUARD /SWIM INSTRUCTOR (PART TB1E) DEFINITION Under general supervision, to explain and enforce the policies, rules, and regulations of the swimming programs and pool; and to instruct swimming classes. SUPERVISION EXERCISED Exercises no supervision over part time staff. EXAMPLES OF Il"ORTANT AND ESSENTIAL DUTIES Enforce policies, rules, and regulations of the pool area. Detect and prevent unsafe situations by enforcing facility rules and performing regular maintenance. Maintain order and discipline at the pool facility. Instruct swimming classes to all ages. Promote safety of pool patrons. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Swimming instruction, skills, and rules. Water safety, first aid, and other aquatic programs. Laws and regulations relating to swimming pools. Aquatic and instruction skills. Tit M City of Arcadia Lifeguard /Swim Instructor - Part Time (Continued) Skill to: Swim and teach swimming. Ability to: Supervise aquatics participants. M Conduct work in a safe manner in accordance with established policy. Enforce pool rules and regulations. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: erience• Previous paid or volunteer experience in the field of aquatics and /or instruction is desirable. Training: Equivalent to the completion of the twelfth grade. License or Certificate: Possession of current Red Cross Standard First Aid Certificate, Community CPR Certificate, and Lifeguarding Certificate. Possession of a Water Safety Instructor Certificate is preferred. Age Requirement: Seventeen (17) years of age or older at the time of appointment Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, twist, swim, and lift 100 lbs.; exposure to heat, noise, outdoors, and chemicals. Effective Date: April, 2000 .: On CITY OF ARCADIA M LOCKER ROOM ATTENDANT (PART TIME) DEFINITION Under general supervision, to maintain the order and activities of the pool locker and dressing rooms. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Maintain order in the pool locker and dressing rooms. Check property in and out; store property; issue claim checks. Perform cleaning and light maintenance duties. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Check in and check out procedures. Ability to: Maintain and keep work area organized and orderly. Conduct work in a safe manner in accordance with established policy. Communicate clearly and concisely. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. M 1114W *40 City of Arcadia Locker Room Attendant - Part Time (Continued) Minimum Oualifications: Experience: No experience is required. Trafi in : Formal or informal education or training which ensures the ability to read and write at a level necessary for successful job perforaiwice. Age Requirement: Fifteen (15) years of age or older at the time of appointment Spgcial Requirements: Essential duties require the following physical skills and work environment.: Ability to sit, stand, and walk. Effective Date: April, 2000 CITY OF ARCADIA LIBRARY AIDE I (PART TIME) DEFINITION M Under general supervision, to perform a variety of routine library duties. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Sort and shelf books alphabetically and numerically for different sections including fiction, non- fiction, new books, videos, CD's, audio books, oversize books, large print books, international language books, and paperbacks; straighten shelves and loose books. Sort and file microfiche and microfilm; shelf magazines and newspapers for reference and circulation. Operate office machines. Assist patrons with general directions. Assist with library programs. Pick up and deliver library materials from bins to Library; empty book trucks. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: The English alphabet. Basic mathematical principles Basic filing procedures. 71 KM City of Arcadia Library Aide 1- Part Time (Continued) Skill to: Operate routine library equipment. Ability to: Learn the Dewey Decimal and Classification Systems. Learn basic library services and functions. Understand and follow oral and written instructions. M Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experien ce: No experience is required. Traininnn : Equivalent to the completion of the twelfth grade or current enrollment in high school. Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, reach, twist, lift and carry 30 lbs., and push/pull 120 lbs.; availability for shift work. Effective Date: April, 2000 72 �r CITY OF ARCADIA LIBRARY AIDE II (PART TIME) DEFINITION CM Under general supervision, to perform general clerical work in support of the various sections of the library; to process library materials; to check materials in and out of the library; and to provide general assistance to patrons. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Assist in processing current library materials; evaluate and maintain orderliness of shelved materials; pull and route materials in need of mending, binding, repairing, or discarding. Assist in preparing print and non -print materials for introduction into the library collection; apply, labels, pocket and property stamps; file according to established procedures; add new materials to library database. Check in and check out books and other library materials; register patrons and issue library cards; collect fines and process transactions. Provide assistance to library patrons in using stored periodicals and microfilm reader and other equipment. Perform general clerical duties; assist in preparing program materials. Sort and distribute mail, correspondence, and other materials. Prepare materials for delivery; receive and distribute library items. Perform routine bibliographic functions; check reading lists and bibliographies. Make posters; prepare materials for laminating and photocopying OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. r7c3 City of Arcadia Library Aide II - Part Time (Continued) JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Library services and functions. Library circulation process and procedures. Dewey Decimal and Classification Systems. Modern office procedures, methods, and equipment. Principles of basic mathematics. Skill to: Operate modem office equipment including computer equipment. Type at a speed necessary for successful job performance. Ability to: Follow oral and written instructions. Perform clerical library work with speed and accuracy. Perform routine arithmetic calculations. Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: One year of experience as a Library Aide is desirable. Training Equivalent to the completion of the twelfth grade or current enrollment in high school. 74 Cite of Arcadia Library Aide II - Part Time (Continued) M Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, walk, kneel, crouch, stoop, squat, reach, twist, lift and carry 30 lbs., and push/pull 1201bs.; availability for shift work. Effective Date: April, 2000 75 CITY OF ARCADIA LIBRARY PROCTOR (PART TIME) DEFINITION Under general supervision, to monitor the public and non - public areas of the Arcadia Public Library; to supervise patrons using library facilities; to maintain order; and to enforce all applicable library rules and regulations. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Provide information and directions to patrons; patrol building and grounds. Maintain order and enforce all applicable library rules and regulations. Respond to patrons who are causing a disturbance; coordinate notification to Police and Fire regarding incidents resulting from disturbances or other related problems. Advise patrons of library closing. Escort individuals to parking lot and vehicles as necessary Distribute and assume responsibility for two way radios used by all the divisions of the Library for summoning the Library Proctor. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of• Modern office methods and procedures. 77 M City of Arcadia Library Proctor— Part Time (Continued) Ability to: Respond to people who are creating a disturbance. Patrol buildings and grounds. Provide visitors with information. M Communicate clearly and concisely, both orally and in writing. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Minimum Qualifications: Experience: One year of experience providing security services or in the leadership or instruction of school age youth. Training: Equivalent to the completion of the twelfth grade. Special Retuirements: Essential duties require the following physical skills and work environment: Ability to sit, stand, and walk; availability for shift work. Effective Date: April, 2000 78 On DEFINITION CITY OF ARCADIA AUXILIARY FIREFIGHTER cm Under immediate and direct supervision, to assist and respond to fire alarm and other emergency calls to protect life and property; to assist and render first aid and lifesaving techniques; and to assist and participate in fire prevention programs and inspections, station and apparatus mainte- nance, and training activities. SUPERVISION EXERCISED Exercises no supervision. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Under supervision, respond to alarms and assist in the suppression of structural, residential, commercial, industrial, chemical, petroleum, and vehicle fires; perform fire control activities and utilize strategies in the areas of victim rescue, entry, exposure tactics, ventilation, fire containment and extinguishment, and salvage work; lay and connect hose; and various fire apparatus, equipment, tools, and devices; hold nozzles and direct water streams; raise and climb ladders; ventilate burning structures; make forcible entries and evacuate occupants. Operate a variety of equipment, tools, and devices, including lifting, hoisting, spreading, and pulling equipment, fuel and oil pumps, building heating and cooling systems, cutting, boring and sawing tools, lighting, lifting and air moving equipment, all types of portable fire extinguishers, pike poles, hand lines, salvage covers, forcible entry tools, emergency medical equipment and other rescue equipment. Respond to miscellaneous emergencies including rescues, hazardous materials, flooding, and natural disasters; respond to non - emergency situations including false fire alarms, elderly assists, vehicle and residential lockouts, and other non - emergency situations. Respond to emergency medical incidents; analyze patient needs and administer first aid until relived by proper medical personnel; apply techniques for the control of bleeding; utilize immobilization techniques to stabilize patient. Participate in periodic testing of pumps, ladders, and other apparatus and equipment. Perform cleaning, salvage, and overhaul work following fire; prepare apparatus and equipment for further alarms. 79 M Ch), of Arcadia Auxiliary Firefighter - Part Time (Continued) EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES Participate in fire drills; attend continuing and advanced training sessions which include fire fighting techniques, emergency medical care, and the proper use of all equipment and related tools. Assist in the maintenance of the fire station and grounds; maintain inventories of apparatus, equipment, and supplies; recommend purchase of fire fighting equipment, physical fitness apparatus, and station appliances. OTHER JOB RELATED DUTIES Perform related duties and responsibilities as assigned. JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of: Principles, practices, and procedures of modem fire fighting. Purposes, uses, and operating characteristics of a variety of apparatus, equipment, tools, devices, and vehicles used in fire fighting, rescue, and medical assistance operations. Fire hazards and related prevention and abatement methods. Procedures, methods, and techniques of emergency medical services including basic first aid and CPR. Occupational hazards and standard safety practices necessary in the area of fire prevention and suppression and victim rescue. Basic principles of mechanics, hydraulics, and mathematics related to fire fighting and engineering duties. Fire prevention, suppression, and victim rescue tactics and strategy. Hazardous materials, chemical chain reactions, and fire behavior. Pertinent Federal, State, and local laws, codes, and regulations. Principles and procedures of record keeping. :l City of Arcadia Auxilian, Firefighter - Part Time (Continued) Knowledge of: Safe driving principles and practices. Skill to: Operate a motor vehicle safely. M Operate a variety of fire fighting and emergency response equipment safely and effectively including communications equipment. Ability to: Read, understand, and apply technical fire fighting materials and concepts. Read and interpret blueprints and site maps. Respond quickly to changing situations under stressful emergency conditions. Demonstrate physical endurance, agility, strength, and stamina in the performance of hazardous tasks under emergency conditions; think and act quickly in emergencies. Understand and follow oral and written directions promptly and accurately. Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs. Communicate clearly and concisely, both orally and in writing. Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work. License or Certificate: Possession of a Fire Training Academy Certificate. Possession of an EMT -I Certificate Possession of CPR certification issued by the American Red Cross or the American Heart Association. Possession of an appropriate, valid driver's license. 0 City of Arcadia Auxiliary Firefighter - Part Time (Continued) Special Requirements: Essential duties require the following physical skills and work environment: Ability to sit, stand; walk, run, kneel, crouch, stoop, squat, crawl, twist, climb, and lift 125 lbs.; exposure to cold, fire, heat, smoke, noise, outdoors, vibration, confining work space, chemicals, explosive materials, mechanical hazards, and electrical hazards; ability to travel to different sites and locations; availability for shift work, on -call, and stand -by. Effective Date: April, 2000 � r �W Nvo� INDEX . ActivityLeader I .............................................................. ............................... 47 ActivityLeader II ............................................................. ............................... 51 AdministrativeIntern ........................................................... ..............................1 AquaticsManager ............................................................ ............................... 55 Assistant Aquatics Manager ................................................ ............................... 59 AuxiliaryFirefighter ......................................................... ............................... 79 CampManager ................................................................ ............................... 63 ClericalAssistant ............................................................... ............................... 5 CrossingGuard ............................................................... ............................... 13 Laborer......................................................................... ............................... 39 LibraryAide I ................................................................. ............................... 71 LibraryAide II ................................................................ ............................... 73 LibraryProctor ............................................................... ............................... 77 Lifeguard /Swim Instructor .................................................. ............................... 67 LockerRoom Attendant ..................................................... ............................... 69 Mechanic's Assistant ......................................................... ............................... 43 ParkingHearing Official .................................................... ............................... 15 PoliceCadet ................................................................... ............................... 19 Police Clerical Assistant ..................................................... ............................... 31 Police Parking Assistant ..................................................... ............................... 35 ReservePolice Officer ....................................................... ............................... 23 Volunteer Services Administrator ............................................ ..............................9 Volunteer Services Coordinator ............................................ ............................... 27 M. cm cm FINAL REPORT PART TIME CLASSIFICATION AND COMPENSATION STUDY CITY OF ARCADIA SUBMITTED BY: TONY GERczAK PERSONNEL CONCEPTS, INC. FEBRUARY 22,2000 M TABLE OF CONTENTS n PAGE CHAPTERI -- PROJECT OVERVIEW .................................... ............................... 1 Study Objectives and Process ..................................................... ............................... 1 CHAPTER II — CLASSIFICATION SUMMARY ........................ ............................... 3 CHAPTER III — LABOR MARKET ANALYSIS ........................ ............................... 5 Part Time Compensation. Survey Objectives .................................... ............................... S Background......................................................................... ............................... . Criteria Utilized in Selecting Labor Market Survey Agencies ................ ............................... 6 Criteria Used in the Selection. of Survey Classes ............................... ............................... 7 Data Collection Process ........................................................... ............................... 8 Results of the Salary Survey for Benchmark Classes .......................... ............................... 8 CHAPTER IV -- SALARY RECOMMENDATIONS .................. ............................... 11 Miscellaneous Issues ............................................................. ............................... 12 APPENDICES Appendix A-- Salary Recommendations ..................................... ............................... A - Appendix B- -Range Placement Table ....................................... ............................... B - I n CHAPTER I PROJECT OVERVIEW 0 Personnel Concepts was retained by the City of Arcadia to conduct a classification and compensation study involving all of the City's part time classifications. This report presents the findings and recommendations of the compensation assignment as well as a brief overview of the classification recommendations. To facilitate review, this report is organized as follows: • Chapter I Project Overview • Chapter II Classification Summary • Chapter III Labor Market Analysis • Chapter IV Salary Recommendations Supporting documentation is presented under separate cover and in a series of appendices at the end of this report. STUDY OBJECTIVES AND PROCESS Based on the identified needs of the City, this study was designed to achieve the following overall objectives: To review the current part time classification system including to evaluate and provide recommendations to improve, revise or create position allocations and class specifications To develop a part time compensation system that is objective, competitive and equitable across all City classes To develop of'a part time compensation plan that is easily maintained and understood by all levels of personnel Page 1 09 M To develop specie salary recommendations for all classes included within the scope (?f'the study which take into account internal equit), and external labor market data. To achieve these objectives, project consultants completed a number of different work tasks including the following: Meetings with City staff to identify concerns and issues regarding the City's current pan time classification and compensation plans Briefings with supervisors and managers to provide employees with direction on how to complete the Job Analysis Questionnaire Review and analysis of supporting documentation including current salaries, current salary administration policies and practices, current job descriptions, recently completed Job Analysis Questionnaires, and organization charts Conduct of job analysis interviews with all available supervisors requesting an interview to ensure a thorough understanding of duties, responsibilities, and classification concerns Ident fication. of an appropriate labor market from which to gather salary data Collection and analysis of salary data Development of specie salary recommendations based upon internal equip' and external labor market data The completion of the tasks has resulted in classification and compensation recommendations which are discussed in Chapters II - IV of this report. Page 2 05 M CHAPTER II CLASSIFICATION SUMMARY A significant amount of project time was devoted to the classification phase of the study. This phase of the study ensured that the City's part time classifications are accurately documented. The recommended changes and additions to the City's classification plan, as presented in the Classification Specifications Manual submitted to the City under separate cover, were developed based upon the following information: A review of organizational charts, current job descriptions, and other background documentation A thoroughh analysis of the Job Analysis Questionnaires completed by supervisors Information provided by supervisors, division managers, and department directors during the classification interviews Additional information provided by management staff and employees during the review of draft recommendations. Revised class specifications for all classes are presented in a separate Classification Specifications Manual. This document results in a classification plan which: Provides an improved basis for recruiting, testing, and selecting employees Improves implementation and maintenance capabilities by providing the City with a defensible and conceptually defined part time classification plan. The development of the part time classification plan and the supporting documentation provides a foundation for the compensation recommendations which are presented in the following chapters. Page 3 CM CHAPTER III LABOR MARKET ANALYSIS M To establish a competitive and effective part time compensation plan for the City, a thorough understanding of market compensation practices is necessary. This chapter of the report identifies the parameters of the labor market analysis including a summary of labor market salary survey data. Overall objectives of the compensation analysis, including the role labor market data has in the salary setting process, are likewise presented. To facilitate review, this Chapter is organized into the following sections: • Compensation Survey Objectives • Background • Criteria Utilized in the Selection. of Labor Market Agencies • Criteria Used in the Selection of Survey Classes Data Collection Process Results of the Salary Survey for Benchmark Classes PART TIME COMPENSATION SURVEY OBJECTIVES The City's part time compensation plan is one of the most important elements of its personnel system and should accomplish the following objectives: Ensure that the City of Arcadia has the ability to attract and retain well- qualifled personnel for all part time job classes Ensure that the Ciry's part time salary practices are competitive with those of comparable public sector employers in surrounding areas. Page 5 The role or primary objective of the salary survey and subsequent analysis is to determine how the City's classes compare to similar employers in terms of salary. The results of the labor market compensation analysis are used to anchor the City's part time compensation plan to the market place to ensure the ability of the City to recruit and retain qualified and quality part time employees. It is important to remember, however, that the results of the compensation analysis are but one piece of information used in setting salaries and establishing the City's compensation plan. BACKGROUND During our discussions with the City, the following compensation goals and objectives have been discussed: The City desires the ability to recruit and retain quality part time personnel The City desires not only to be externally competitive with the labor market but also to be internally equitable The City has an interest in, and realizes the importance of, developing a competitive part time compensation plan. Based upon the above compensation goals and objectives, the selection of a competitive labor market sample which can assist in attracting and retaining qualified and quality part time personnel becomes even more critical. In that it is difficult to find other agencies which share exactly the same characteristics as the City of Arcadia, the City must make some informed policy decisions based upon the various parameters identified below. CRITERIA UTILIZED IN SELECTING LABOR MARKET SURVEY AGENCIES The general objective in selecting survey agencies is to define as accurately as possible the City's "labor market." A labor market is that set of agencies with which the City competes in terms of recruiting and retaining qualified and quality personnel. The following agencies were selected based upon geographic proximity. Page 6 cm LABOR MARKET Alhambra Azusa Baldwin Park Covina Duarte El Monte Glendora Monrovia Montebello Monterey Park Pasadena Rosemead San Dimas San Gabriel San Marino Sierra Madre Temple City Walnut West Covina Whittier M The City of Rosemead did not have sufficient staff time to participate; no data is included. CRITERIA USED IN THE SELECTION OF SURVEY CLASSES In preparing for a compensation survey, it is necessary to identify not only an appropriate labor market, but likewise appropriate survey classes. Survey classifications are a representative sample of classes in an agency's classification plan and provide a reference point for the ultimate selection of benchmark classifications and subsequent salary determinations for all other classifications within the City. Survey classifications should be identified utilizing the following criteria: They should be reasonably well known, and clearly and concisely described. They should have a clear and identifiable relationship to other classes in their occu- parional group. This assures that they will make a good reference in relating and establishing salaries for other classes within their occupational group. Page 7 They should be common classes such that counterparts may be readily found in other employers so that sufficient salary data may be gathered. Based on this criteria, the survey classes were selected once the initial classification analysis and recommendations were completed. DATA COLLECTION PROCESS After the recommended labor market agencies were reviewed by the City, the project consultants collected and compiled salary data. To ensure reliability and completeness of the data collected, survey data was collected according to a structured methodology. Specific steps taken in conducting the survey included: An initial telephone call was made to each of the labor market employers to explain the scope of the study, confirm participation and request general background information including current salary schedules and organizational charts as available. Telephone interviews were conducted with each survey agency to verify, clarify and identify comparable survey classes to further ensure the accuracy of the survey data. Throughout the data collection process, careful efforts were made to document the full range of duties and requirements of all job classes as compared to the City of Arcadia corresponding survey classes. After the salary and related information was collected, verified and audited for accuracy, the salary data was compiled and analyzed to produce for each survey class the: • Labor market 60'' percentile • Percent the City of Arcadia is above or below the 60" percentile. A summary of the specific results of the compensation survey is presented in the following section. RESULTS OF THE SALARY SURVEY FOR BENCHMARK CLASSES Overall, the City of Arcadia has lost labor market competitiveness. The results of the labor market survey indicate that the City benchmark classifications are significantly below the labor market 60°i percentile. Page 8 M M Of the 15 survey classes, 8 classes were selected as benchmark classes based upon the reliability of the market data. Benchmark classes are those classes used in the actual salary setting process. The data for the remaining 7 classes was not utilized because insufficient data or unreliable data was identified for the survey classes. • summary of the results of the labor market survey for the benchmark classes is shown in Exhibit • on the following page. Presented therein is: . The class title of each survey class . The City of Arcadia current salary for each class . The labor market 60h percentile . The percentage relationship of the labor market 60" percentile to the City's classification. As indicated in Exhibit A and as summarized below, the survey results for the 8 benchmark classes indicate: . Ciry of Arcadia salaries are significantly non- competitive to the established labor market. Seven (7) of the survey classes are below the labor market 60' percentile. Of these 7 classes: One (1) is below by less than 5 % Two (2) are between 10% and 15% below One (1) is between 15% and 20% below Three (3) are between. 20% and 30% below One class is slightly above the 60' percentile. Page 9 n M EXHIBIT A PART TIME BENCHMARK CLASSES LABOR MARKET SALARY SURVEY SUMMARY lIR E ' ,� ...,s. "SAL►RY5 � 70P- TEP.60THPERC Y *SALARY �NIAR ' "x•,,�gVEJBE�OW; .sa60TH PERC; Lifeguard /Swim Intructor $7.50 $9.72 - 29.60% Activity Leader II $9.00 $11.66 - 29.56% Activity Leader 1 $7.00 $8.66 -23.71% Administrative Intern $9.00 $10.63 -18.11% Aquatics Manager $12.20 $13.83 - 13.36% Police Cadet $8.50 $9.59 - 12.82% Library Aide 1 $7.00 $7.26 -3.71% Crossing Guard $7.74 $7.54 2.58% Page 10 n EJ CHAPTER IV SALARY RECOMMENDATIONS Based on an analysis of the City's current part time compensation plan and an analysis of market trends, a revised compensation plan has been developed. Key components of this compensation plan include: An equitable and structured salary plan Consistent and equitable internal salary relationship differentials Salary ranges which are competitive with the labor market Compensation structures which are easily integrated with the City's part time system. The first step in building the recommended compensation plan included the selection of benchmark classifications. Benchmark jobs are those jobs that are tied directly to market salary data during the salary setting process. These jobs are used as a means of anchoring the City's overall compensation plan to the desired labor market position and are used as a reference point for establishing salary levels for all other classes within the City's personnel system. As indicated previously, the labor market position is defined as the labor market 60°i percentile of the survey data. Based upon a detailed analysis of the labor market data, which accounted for labor market relationships and the strength of the market data in terms of comparabilities identified, a total of 8 benchmarks were selected from the classes used in the labor market analysis. These classes are indicated in the salary recommendations by the word "benchmark". Building from the salary levels established for identified benchmark jobs, internal salary relationships were developed and used to set salaries for all other non - benchmark jobs. Where possible, current salary relationships were maintained, unless the results of the classification analysis or labor market data indicated a change was necessary. The internal relationships along with the labor market salary data have been utilized to construct a salary plan that is internally equitable while maintaining a competitive relationship with the external market place. The salary recommendations are presented in Appendix A and include the identification of: Page 11 *r+' '0/ Recommended class title Current class title Current maximum hourly salary for each class Speck labor market salary data used for benchmark classes A recommended salary range and maximum hourly salary Dollar and percentage change between current hourly maximum salary and the recommended salary maximum Rationale for the salary recommendation. The rationale for the salary recommendation identifies the reliance placed upon labor market data, internal salary relationship guidelines, and /or internal ties between other jobs in developing each specific recommendation. This information provides the City with the necessary tools in order to maintain the internal equity of the compensation plan over time. MISCELLANEOUS BSUIE If the City needs to have part time positions performing identical duties to full time classifications, it is recommended to use Step A of the full time position. Personnel Concepts recommends that those classifications which are essentially volunteer positions continue with their current stipend levels. These include the three classes of. Fire Auxiliary $50 per shift, Reserve Police Officer $300 per year Volunteer Services Coordinator $ISS per week The utilization of stipends, rather than an hourly rate of pay, is appropriate given the basic nature of these as volunteer positions. While some cities may compensate incumbents of these positions, there is a very limited labor market. Additionally, the use of a stipend is advised to avoid potential FLSA implications and the difficulties of monitoring hours of volunteers. Three positions — Clerical Assistant, Laborer, and Mechanic's Assistant —have compensation levels established below the A step of related positions in the full time classified service. This is to allow the City greater flexibility in staffing based on its needs while taking advantage of the availability of part time staff for ongoing low level, basic work to be performed. Page 12 *40e *410 The position of Locker Room Attendant is set to the prevailing minimum wage with a discretionary second step. This salary will need to be adjusted only when there is a change in the State or Federal minimum wage. Such a future increase would be discretionary to the extent that minors could be exempted from minimum wage requirements. In summary, the recommended part time compensation plan and the corresponding administration guidelines will effectively eliminate many of the City's current part time compensation inequities. Specifically, the recommended compensation plan addresses a variety of compensation issues including the use of consistent internal relationship differentials, the development of sound compensation structures, and an equitable linkage with 21" century labor market compensation trends. Page 13 LJ APPENDIX A SALARY RECOMMENDATIONS Page A - I m CITY OF ARCADIA PART TIME CLASSIFICATIONS SALARY RECOMMENDATIONS; SET TO LABOR MARKET 60th PERCENTILE FEBRUARY 2000 ■ Administrative Intern Administrative Intern $9.00 $10.63 $10.841 Benchmark; set to market Clerical Assistant Clerical Assistant New Class $8.92 Same as Activity Leader I Volunteer Services Administrator Volunteer Services Administrator New Class $13.18 Approx. 20% above Administrative Intern Crossing Guard Crossing Guard $7.74 $7.54 $7.70 Benchmark; set to market Parking Hearing Official Parking Hearing Official $27.56 $27.56 $27.39 Same as Police Officer BA Police Cadet Police Cadet $8.50 $9.59 $9.83 Benchmark; set to market Police Parking Assistant New Class New Class $16.01 Same as Police Records Technician II Police Clerical Assistant New Class New Class $9.83 Same as Police Cadet Laborer Laborer $8.00 $9.72 $11.95 20% below Maintenance Worker Step A Mechanic's Assistant Mechanic's Assistant New Class $5.75 $12.55 20% below Fleet Technician I Step A Activity Leader I Activity Leader 1 $7.00 $8.66 $8.92 Benchmark; set to market Activity Leader 11 Activity Leader II $9.00 $11.66 $11 38 Benchmark; set to market Aquatics Manager Aquatics Manager $12.20 $13.83 $13.83 Benchmark; set to market Assistant Aquatics Manager Assistant Aquatics Manager $9.10 $11.38 Approx. 20% below Aquatics Manager Camp Manager Camp Manager $12.20 $13.83 Same as Aquatics Manager Lifeguard/ Swim Instructor Lifeguard/ Swim Instructor $7.50 $9.72 $9.83 Benchmark; set to market Locker Room Attendant Locker Room Attendant $5.75 $5.75 $5.75 Benchmark; set to market Library Aide It Library Clerk New Class $8.09 Approx. 10% above Library Aide I Library Aide I Library Aide $7.00 $7.26 $7.34 Benchmark; set to market Library Proctor Library Proctor $11.12 $11.38 Same as Activity Leader II Page A - 1 cm APPENDIX B RANGE PLACEMENT TABLE Page B - 1 m CITY OF ARCADIA IL PART TIME RANGE PLACEMENT TABL CLASSIFIED NON - MANAGEMENT CLASSIFICATIONS APPROXIMATELY 5% BETWEEN RANGES FIVE STEPS; APPROXIMATELY 5% BETWEEN STEPS FEBRUARY 2000 M ange~ N mbec . ;.�..;.. Recommended�Title ` LLB° a `Period ,, nimum ::5%p A B Step C Maximum Step D , Step E �a:.i: '�',,°-_ 'rssa :.t .;k . .r`;roa�'rtia.,, �. '�•�z,�~.. $9.36 $9.83 $10.32 $10.84 $11.38 $11.38 $11.95 $12.55 $13.17 $13.83 $11.95 $12.55 $13.17 PT1 Locker Room Attendant Hourly $5.75 $6.04 $6.34 $6.65 $6.99 PT2 Library Aide I Hourly $6.04 $6.34 $6.65 $6.99 $7.34 PT3 Crossing Guard Hourly $6.34 $6.65 $6.99 $7.34 $7.70 PT4 Library Aide II Hourly $6.65 $6.99 $7.34 $7.70 $8.09 PT5 Hourly $6.99 $7.34 $7.70 $8.09 $8.49 PT6 Activity Leader I Hourly $7.34 $7.70 $8.09 $8.49 $8.92 Clerical Assistant PT7 Hourly $7.70 $8.09 $8.49 $8.92 $9.36 PT8 Lifeguard/ Swim Instructor Hourly $8.09 $8.49 $8.92 $9.36 $9.83 Police Cadet Police Clerical Assistant PT9 PT10 PT11 PT12 PT13 PT14 PT15 PT16 PT17 PT18 PT19 Administrative Intern Activity Leader II Assistant Aquatics Manager Library Proctor Laborer Mechanic's Assistant Volunteer Services Administrator Aquatics Manager Camp Manager Police Parking Assistant Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly Hourly $8.49 $8.92 $9.36 $9.83 $10.32 $8.92 $9.36 $9.83 $10.32 $10.84 $9.36 $9.83 $10.32 $10.84 $11.38 $9.83 $10.32 $10.84 $11.38 $11.95 $10.32 $10.84 $11.38 _$11.95 $12.55 $10.84 $11.38 $11.95 $12.55 $13.17 $11.38 $11.95 $12.55 $13.17 $13.83 $11.95 $12.55 $13.17 $13.83 $14.52 $12.55 $13.17 $13.83 $14.52 $15.25 $13.17 $13.83 $14.52 $15.25 $16.01 $13.83 $14.52 $15.25 $16.01 $16.81 Page B - 1 CITY OF ARCADIA PANT TIME RANGE PLACEMENT TAME CLASSIFIED NON- MANAGEMENT CLASSIFICATIONS APPROXIMATELY 5% BETWEEN RANGES FIVE STEPS; APPROXIMATELY 5% BETWEEN STEPS FEBRUARY 2000 n a anger lumbe�' Recommended Ltle ay Penod Minimum Step A Step B Step C Step D , Maximum Step E PT20 Hourly $14.52 $15.25 $16.01 $16.81 $17.65 PT21 Computer Operator Hourly $15.25 $16.01 $16.81 $17.65 $18.54 PT22 Hourly $16.01 $16.81 $17.65 $18.54 $19.46 PT23 Hourly $16.81 $17.65 $18.54 $19.46 $20.44 PT24 Hourly $17.65 $18.54 $19.46 $20.44 $21.46 PT25 Hourly $18.54 $19.46 $20.44 $21.46 $22.53 PT26 Hourly $19.46 $20.44 $21.46 $22.53 $23.661 PT27 Hourly $20.44 $21.46 $22.53 $2166 $24.84 PT28 Hourly $21.46 $22.53 $23.66 $24.84 $26.08 PT29 Parking Hearing Official Hourly $22.53 $23.66 $24.84 $26.08 $27.39 PT30 Hourly $23.66 $24.84 $26.08 $27.39 $28.76 Volunteers Paid Stipend Auxiliary Firefighter $50.00 per shift Police Reserve Officer $300.00 per year Volunteer Services Coordinator $155.00 per week Page B - 2 A A't c" r f *coRpo�TiD' +'e' STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT May 2, 2000 TO: Mayor and City Council 1 FROM: Tracey L. Hause, Administrative Services Dire Reviewed by: Jan Steese, Purchasing Officer SUBJECT: RECOMMENDATION TO AUTHORIZE THE PURCHASE OF COMPUTER WORKSTATIONS FROM DELL COMPUTERS IN THE AMOUNT OF $32,027.93; TO WAIVE THE FORMAL BIDDING PROCESS; AND TO AUTHORIZE A COOPERATIVE PURCHASE USING THE LOS ANGELES UNIFIED SCHOOL DISTRICT BID. SUMMARY: Staff is recommending that the City Council authorize a purchase in the amount of $32,027.93 to Dell Computers for replacement workstations in various Departments. The formal bidding requirements have been satisfied and sufficient funds are available in the 1999 -2000 FY Budget. DISCUSSION: The 1999 -2000 FY Budget includes appropriations for replacement of a number of computer workstations City wide. Funds are currently budgeted in the Equipment Replacement Fund for this program. The City frequently utilizes other agency's formal bidding process as an efficient method of purchasing equipment while still remaining within the City's adopted rules and procedures. The Los Angeles Unified School District (LAUSD) competitively bid computer equipment in August, 1999 and entered into a purchasing contract with Dell Computers through May 31, 2002. Staff has thoroughly reviewed the bidding process and the contract with Dell Computers and is confident both actions meet the City's requirements and specifications. LASER WAGED 1a✓ Staff is proposing the City complete the acquisition of replac respective Departments for the current fiscal year: City Clerk 3 Workstations Administrative Services 7 Workstations Recreation and Community Services 4 Workstations Total FISCAL IMPACT: ement workstations in the $ 7,034.09 $16,147.65 $ 8,846.19 $32,027.93 The total cost of the proposed acquisitions is $32,027.93. Funds are budgeted in the 1999 -2000 Equipment Replacement Fund. RECOMMENDATTION: It is recommended that the City Council: 1. Authorize a purchase of computer workstations from Dell Computers in the amount of $32,027.93, and 2. Waive the formal bidding process and authorize a cooperative purchase using the Los Angeles Unified School District bid for computer equipment. APPROVED ya-)-4 William R. Kelly, City Manager /°lti 5 °�'° ,•' STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT May 2, 2000 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Dave McVey, General Services Superi tendent Chris Ludlum, Management Analyst Reviewed by: Jan Steese, Purchasing Officer SUBJECT: RECOMMENDATION TO PURCHASE ONE (1) AERIAL TRUCK FROM ALTEC INDUSTRIES INC. AT A COST OF $105,910.72 AND APPROPRIATE AN ADDITIONAL $5,910.72 FROM THE VEHICLE REPLACEMENT FUND SUMMARY Staff is recommending that the City Council award a purchase contract for one (1) 2000 Freightliner FL70 aerial truck with chipper box in the amount of $105,910.72 to Altec Industries Inc. This unit will replace one (1) 1988 Chevrolet aerial lift truck (Asset #60017) and one (1) 1985 chipper dump truck (Asset #70051) currently being used by the Public Works Services Street Tree Section. Funds in the amount of $100,000.00 have been budgeted for this acquisition. Staff is recommending that the City Council authorize an additional appropriation of $5,910.72 from the Equipment Replacement Fund to cover the cost of this purchase. DISCUSSION The 2000 Freightliner FL70 aerial truck with chipper box will replace two separate units, one (1) 1988 Chevrolet aerial truck (Asset #60017) and one (1) 1985 chipper dump truck (Asset #70051). The new vehicle will be used by the Public Works Services Street Trees Section to trim and remove City trees. Currently, City crews are using one aerial truck for tree trimming /removing and a separate unit for hauling and disposing of the material. The unique design of the new sixty -foot (60') aerial truck incorporates a hydraulic dump bed, allowing for the trimming and removal of trees to be completed in one operation. By combining both operations into a single unit, the replacement cost is $105,910.72 versus approximately $195,000 for purchasing two separate units. In addition, this unit is equipped with state of the art technology that will allow crews to be more productive while providing safer working conditions. C6 114 ©_. . Mayor and City Council May 2, 2000 Page 2 The existing vehicles have high mileage and have been in service for twelve and fifteen years, respectively. They are in marginal condition requiring frequent service and repair. Current maintenance costs coupled with OSHA certification on these vehicle's aging hydraulic systems are excessive and merit replacement. The Purchasing Officer advertised and solicited bids for the aerial truck and received quotes from two (2) dealerships. The bids were opened on Thursday, March 23, 2000. The results were as follows: Bidder Location Bid Amount Altec Industries Inc. Dixon $105,910.72 Golden State Ford Los Angeles $111,495.34 FISCAL IMPACT Funds in the amount of $100,000.00 have been budgeted in the Equipment Replacement Fund in Fiscal Year 1999 -2000 for this acquisition. Altec Industries Inc. submitted the successful low bid in the amount of $105,910.72 for one (1) 2000 Freightliner Aerial truck with chipper box. It is requested that the City Council authorize an additional appropriation of $5,910.72 from the Equipment Replacement Fund to cover the cost of this purchase. RECOMMENDATION It is recommended that the City Council: Award a contract for the purchase of one (1) 2000 aerial truck with chipping box to Altec Industries Inc. in the amount of $105,910.72. 2. Appropriate an additional $5,910.72 from the Equipment Replacement Fund for the purchase of an aerial truck with chipper box. 3. Authorize the City Manager to execute a contract in a form approved by the City Attorney. PM:DM:CL:dw Approved by: u } g William R. Kelly, City Manager ✓ c'-1': 1, '' -LU May 2, 2000 TO: MAYOR AND CITY COUNCIL FROM: KENT ROS�TY LIBRARIAN SUBJECT: REPORT AND RECOMMENDATION TO ACCEPT A MONETARY GIFT OF $10,000 FROM THE FRIENDS OF THE ARCADIA PUBLIC LIBRARY FOR THE PURCHASE OF LIBRARY MATERIALS Summary: The Friends of the Arcadia Public Library, as part of their support of Library services, is offering the Arcadia Public Library a donation of $10,000 in support of the Children's Summer Reading Program and for the purchase of library materials. Discussion: This money is being donated to the Arcadia Public Library as a regular part of the Friends of the Arcadia Public Library's continued support achieved through their fundraising efforts. These funds are used for the purchase of library materials (books, video and audiocassettes, magazines, etc.) for both the Adult and Children's Services divisions and materials for the Children's Summer Reading Program. All gifts to the Library are subject to approval by the City Council pursuant to City Charter article VIII section 809 (d). Fiscal Impact: The Library will experience an added $10,000 to its budget allocation. Recommendation: It is recommended that the City Council approve the receipt of the $10,000 donation to the Arcadia Public Library from the Friends of the Arcadia Public Library for the purchase of library materials and in support of the Children's Summer Reading Program. Approved by: —JAr" William R. Kelly, City Manager O3 SO -6d -7 v -63 r STAFF REPORT POLICE DEPARTMENT DATE: May 2, 2000 TO: Mayor and City Council FROM: David H. Hinig, Chief of Police By: Nancy Chik, Management( t SUBJECT: Report and Recommendation to Accept the Donation of Two Custom -Made Patrol Saddles in the Amount of $3,974.94 from Westfield Shoppingtown Santa Anita for the Arcadia Mounted Enforcement Team (A.M.E.T.) Program SUMMARY Westfield Shoppingtown Santa Anita has generously purchased two custom -made patrol saddles for the Police Department's A.M.E.T. Program, and it is recommended that City Council accept this contribution. DISCUSSION Since the implementation of the A.M.E.T. Program in June of 1997, our mounted unit has participated in many City events and functions and has received strong support from the community. The unit has demonstrated its value to the shopping mall and the racetrack by providing a strong deterrent in criminal activities in the parking lots and stable areas. Specifically, the mounted unit patrols the parking areas around the mall during special events and from Thanksgiving weekend until the end of Christmas. Based on the merits of the program, Westfield Shoppingtown General Manager Terry Walton has kindly offered to purchase two custom -made saddles in support of the A.M.E.T. Program. FISCAL IMPACT None. 0 0 Al- /b--,- , %w RECOMMENDATION It is recommended that the City Council accept the donation of two custom -made patrol saddles in the amount of $3,974.94 from Westfield Shoppingtown Santa Anita for the Arcadia Mounted Enforcement Team Program. Approved: %� wr4 William R. Kelly, City Manager STAFF REPORT OFFICE OF THE CITY CLERK DATE: MAY 2, 2000 TO: MEMBERS OF THE CITY COUNCIL FROM: JUNE D. ALFORD, CITY CLERK SUBJECT: REPORT AND RECOMMENDATION T ELEASE SAFECO INSURANCE COMPANY OF AMERICA, SURETY COMPANY FOR THE SOUTHERN CALIFORNIA GAS COMPANY, FROM FUTURE LIABILITY RELATED TO FRANCHISE BOND NO. 5590843 SUMMARY In 1945, the City of Arcadia awarded a franchise to the Southern Counties Gas Company of California for an indefinite term. Subsequently, Southern Counties Gas Company merged with, and became, the Southern California Gas Company. In December 1989, a one - thousand dollar ($1,000) Franchise Bond, No. 5590843, was issued by Safeco Insurance Company of America, as surety for Southern California Gas Company. In December 1999, Southern California Gas Company replaced Safeco's Bond, No. 5590843, with Bond No. 82878870, issued by Reliance Insurance Company. Safeco Insurance Company has cancelled the original Franchise Bond, No. 5590843, and requests that the City acknowledge this fact. BACKGROUND City of Arcadia Ordinance No. 537, adopted by the City Council on January 2, 1945, granting the Southern Counties Gas Company of California, a corporation, the right, privilege and franchise to lay and use pipes and appurtenances for transmitting and distributing gas for any and all purposes under, along, across or upon the public streets, ways, alleys and places, as the same now or may hereafter exist within said community. In February, 1970, Southern Counties Gas Company merged with the Southern California Gas Company. The Principal, Southern California Gas Company, as grantee of the franchise, was required by the City to file a bond in the sum of one - thousand dollars ($1,000), as stipulated in Ordinance No. 537, for the faithful performance of the terms and conditions of the franchise. Southern California Gas Company has changed its surety agency and Safeco Insurance Company, Franchise Bond No. 5590843, has been replaced by Reliance Insurance Company, Bond No. 82878870. Safeco Insurance has requested that the City execute the attached Notice of Bond Cancellation relative to Franchise Bond No. 5590843, to confirm that Safeco is released from future liability with respect to the City of Arcadia Franchise. RECOMMENDATION It is recommended that the City Council AUTHORIZE the Mayor to EXECUTE the Notice of Bond Cancellation requested by Safeco Insurance Company of America relative to the Southern California Gas Company Franchise Bond No. 5590843. NOTICE OF BOND GSAFECO F—RA INSURANCE COMPANY OF AMERICA GF " L INSURANCE COMPANY OF AMERICA SAFECO **me CANCELLATION FNATIONAL INSURANCE COMPANY OF AMERICA H OFFICE: SAFECO PLAZA JtA1 ILt, WAbHINUI UN Mb CC: SOUTHERN CALIFORNIA GAS COMPANY L JOHN BURNHAM & CO 17 -3309 (OBLIGEE'S NAME /ADDRESS) TO: CITY OF ARCAD I A 240 WEST HUNT I NGTON DRIVE CITY OF ARCADIA ARCAD I A CA 91007 CITY CLERK You are hereby notified that SAFECO INSURANCE COMPANY OF AMERICA Surety upon Type of Bond: FRANCH I SE BOND Bond No. 5590843 dated effective 12/01/1989 (MONTH, DAY, YEAR) on behalf of (PRINCIPAL'S NAME /ADDRESS) SOUTHERN CALIFORNIA GAS COMPANY P.O. BOX 60043, TERMINAL ANNEX LOS ANGELES CA 90060 desires to cancel and does hereby cancel said bond in accordance with the cancellation provisions contained therein or in applicable laws or regulations. This notice is mailed to you on March 10, 2000 and is effective 30 days from receipt of this notice SAFECO INSURANCE COMPANY OF AMERICA B 5 : v� 1) SUSAN A. _ DUBKE (ATTORNEY -IN -FACT) S���NCR Cancellation Acknowledged: (PLEASE SIGN AND RETURN THE DUPLICATE OF THIS NOTICE) oo P oqr� tie SEAL N sAl 1953 ,�oa By: `Of WASN�N�' Gary Kov c, Mayor Dated: 2� & Zz� (MONTH, AY, YEAR) CANCEL REASON: CANCEL PER AGENT BOND REPLACED BY RELIANCE BOND #B2878870 (RRegistered trademark of SAFECO Corporation. S-1209/EP 3190 PRINTED IN U.S.A. Ix SURETY BOND RELEASE FORM Re: Southern California Gas Company Bond No. 5590843 Surety Co. Safeco Insurance Company of America Obligee: City of Arcadia We hereby acknowledge receipt of Bond No. B2878870 issued by Reliance Insurance Company on behalf of Southern California Gas Company as a replacement of Bond No. 5590843 issued by Safeco Insurance Company of America. We are hereby releasing the bond and Safeco Insurance Company of America from future liability from the date of Reliance's bond forward. Date: By: Title: Mayor of the City of Arcadia Obligee's Name and address: Gary A. Kovacic, Mayor City of Arcadia 240 West P.O. Box 60021 Arcadia, CA 91066 -6021 This Bond Replaces Previous Bond No. 5590843 FRANCHISE BOND Bond No. B2878870 Premium $50.00 Effective DECEMBER 1, 1999 KNOW ALL MEN BY THESE PRESENTS: That we', SOUTHERN CALIFORNIA GAS COMPANY, a corporation duly organized and existing under and by virtue of the laws of the State of California and having its principal place of business In the City of Los Angeles, County of Los Angeles, State of California, as principal and RELIANCE INSURANCE COMPANY , a corporation created, organized and existing under and by virtue of the laws of the State of PENNSYLVANIA, as surety, are held and firmly bound unto the City of ARCADIA , State of California, in the penal sum of one Thousand Dollars ($1,000.00), lawful money of the United States of America, for the payment of which well and truly to be made we bind ourselves, our successors and assigns, jointly and severally, firmly by these presents: WHEREAS, the above abounden Principal, SOUTHERN CALIFORNIA GAS COMPANY, has been awarded a franchise for an indefinite term, pursuant to the provisions of the Franchise Act of 1937 of the State of California, approved June 29, 1937, Chapter 630, Statutes of 1937, by Ordinance No. 537 of said City, dated 01/02/45 , for the right, privilege and franchise to lay and use pipes and appurtenances for the transmission and distribution of gas for any and all purposes under, along, across or upon the public streets, ways, alleys, and places, as the same now or may hereafter exist within said City, the terms and conditions of said franchise being fully set forth in said Ordinance, and WHEREAS the sald Principal, as Grantee of said franchise, is required by said City to file a bond in the sum of One Thousand Dollars ($1,000.00) for the faithful performance of the terms and conditions thereof, NOW, THEREFORE, if the said Principal, SOUTHERN CALIFORNIA GAS COMPANY, shall well and truly observe, fulfill and perform each and every term and -1- y condition of said franchise, then this obligation to be void, otherwise to remain in full force and effect. IN WITNESS WHEREOF, SOUTHERN CALIFORNIA GAS COMPANY and RELIANCE INSURANCE COMPANY , .have hereunto caused their names to be subscribed and their corporate seals affixed by their respective officers thereunto duly authorized this 28TI -I day of DECEMBER , 1999. SOUTHERN CALIFORNIA GAS COMPANY B y James Trent, Asst. Controller ( SEAL) B �/ Randa Trapp, Asst. Secretary RELIANCE INSURANCE COMPANY (SEAL) By, DEBRA J. NIEMEYZV, ATTORNEY -IN -V' T -1 7 —2-O • • T?-.Ja s_ k.'e 1/ 'h/ J STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT May 2, 2000 TO: Mayor and City Council Pat Malloy, Public Works Services Directo I FROM: Y, Prepared by: Lubomir Tomaier, Associate Civil Engineer Chris Ludlum, Management Analyst SUBJECT: REPORT AND RECOMMENDATION TO ACCEPT ALL WORK PERFORMED BY BEYLIK DRILLING COMPANY, INC. FOR THE DRILLING OF A REPLACEMENT WELL FOR THE ST. JOSEPH WELL NO. 1 AS PART OF THE PHASE ONE RECONSTRUCTION OF THE ST. JOSEPH RESERVOIR PLANT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS SUBJECT TO A RETENTION OF $20,548.80. SUMMARY On July 20, 1999, the City Council awarded a contract to Beylik Drilling Company, Inc. for the drilling of a replacement well for the St. Joseph Well No. 1 as part of the phase one reconstruction of the St. Joseph Reservoir Plant. The terms and conditions of this project have been complied with and the work has been performed to staffs satisfaction. Staff is recommending that the City Council accept the project as complete and authorize the final payment in accordance with the approved contract documents, subject to a retention of$20,548.80. DISCUSSION A major recommendation of the 1996 Water Master Plan was to increase water reservoir capacity, install additional wells and upgrade the site facilities at the St. Joseph Reservoir Plant, allowing the City to meet the growing demands of the community and provide adequate fire protection throughout the City. The first phase of this major renovation is the drilling of a replacement well followed by the equipping of the well, construction of a new booster pumping station and then the construction of a new 5.5 million-gallon reservoir. Subsequently, Council authorized the execution of a contract with Beylik Drilling Company on July 20, 1999 to drill a replacement well for the St. Joseph Well .No. 1 as phase one of the St. Joseph Reservoir Water Plant facility improvements. LASER IMAGED Co A/_ /o �-•� , Mayor and City Council May 2, 2000 Page 2 A key element of the Water Master Plan is the reconstruction of the St. Joseph Water Plant, which is the central component of the City's water system. The St. Joseph Water Plant's primary function is water storage for fire-suppression and domestic consumption for pressure Zone 4, located directly below this facility (see attached map). The St. Joseph Water Plant facility's significance to the water system requires that it remains operational throughout the duration of the improvement project. This necessitates that the construction be completed in incremental phases, with each new project element being installed and operational prior to the demolition and removal of the existing element . This phase of this project consisted of initial drilling of a pilot hole to test for water quality and availability, resulting in the ultimate drilling of a complete well. The second phase, anticipated to begin in the Fall of 2000, is the construction of a higher capacity booster pump station, site piping and installation of well pumping equipment. The final phase of this project will conclude with the demolition of the old water well, booster pump station, and reservoir No. 1 and the construction of a new reservoir and other site improvements to the property. The terms of this project have been complied with and the required work has been completed to staffs satisfaction. Staff is recommending that City Council accept the project as complete and authorize the final payment in accordance with the contract documents, subject to retention of$20,548.80. ENVIRONMENTAL IMPACT: This project is categorically exempt per Section 15302 (c) replacement from the requirements of the California Environmental Quality Act (copy of Exemption attached). FISCAL IMPACT Water Funds were budgeted in the 1999/2000 Capital Improvement Program (CIP) for the phase one reconstruction of the St. Joseph Reservoir Plant in an amount sufficient to cover the contract cost. The final contract cost of this project is $216,963, resulting in contract savings of$10,037 to the City from the original bid amount. RECOMMENDATION It is recommended that the City Council: 1. Accept the work performed by Beylik Drilling Company, Inc. as complete. 2. Authorize the final payment to be made in accordance with the contract documents, subject to retention of$20,548.80. PM:LT:CL:dw Attachments: 1. Site Map 2. Zone Map 3. Notice of Exemption Approved by: , ►veaa,,, BK William R. Kelly, Ci Manager • f $ \ \. ,! EXISTING ST. JOSEPH '\ `\ WELL NO. 1 TO BE ABANDONED `'\ \\ t NEW 5000 GPM \ \. \ BOOSTER STATION \\. \ ` .\`. �' • M .. w. .... \, ti .. ri `� \y r ¢�-.+w:r g ��i�,.-"'•may •.,•.,�� ,.V \\ •.`y\ £ f. / 1 \ \? m.,<"5 2�Gy .:r �: / � \ if /a Y f \\ `% \ / � • \S\ \ \ ` ,/' � ` N } \ '\s v RESEW36 i:), (S.3 bilieP fR?r.' \jfff ) f y , j h`5 \Y } s \' / \ \` REV.R,,,06: No. } l x % < (3 : L.()tt Gs.?'.) f l L \ i i n \ 1 ` 4 t rS 1 ��\ } O e _•S • /% \/ % F 36."A'k::O:X..Sf.^..r.i::':� ..v'k.':.;/,YM/%fl.�H ri: Y,'.'uWi:Y '�.�. „A..''�f _ 1 \ \,, , ,k. .,... ....,,.......,,.,...,.......,,. .....,, ax w .,............,.,,,..........\Z ...,.., ..,....u,.,, ...„,.. ....,.....,.,,....,...w,... .... � ,,....V} . ' EXISTING RESERVOIR NO. 1 ""•"EXTSS' ING BOOSTER STATIONS TO BE REMOVED NEW ST. JOSEPH TO BE (REMOVED REPLACEMENT WELL N0.1 • I NEW 3.5 MG RESERVOIR ._..% '5' 4 4 ST. JOSEPH - SITE MAP F �� 230 N. SECOND AVE. v ri --, r' FOOTHILL I BLVD. I u 1 -- HI2 1 O F. • - -- Kli i _ CLORAST1- , i COLO• BLVD. C-�� LOCAO 1 c)1r# la 1.1 .•t 4. ST JOSEPH PROJECT RESERVOIRS TIN& WELL 0 \al i 77 ,1 1 lit i ■ HUNTINGTON D CAMPUS DR. i• DLIART______E i 1- � NO TH •� • Q ■ CAAIDVO •l i WAN REAL AVE.-44 , r - WNGDEN i11iP ..."111 MI r r...446,4,,,e, _ il,r, ,rA - /r r r / ; v Ad"rtem40--�s�Jr. 4, �J ��J 1 R. ,if il.------\ - � I/ ��!!.1 - ( I 4 k ..d '-- /_. .i ----_„,•-ofs , / ......t A -* • Ay CITY OF ARCADIA ZONE,' 4 MAP ,Notice'of Exemption Appendix I To: o, Office of Planning and Research From: (Public Agency) City of Arcadia 1400 Tenth Street, Room 121 240 W. Huntington Drive Sacramento, CA 95814 P.O. Box 60021 Arcadia, CA 91066-6021 County Clerk 0'h• County of Los Angeles . ' ty gees Wo,1- 12400 Imperial Highway Norwalk, CA 90650 di- Project Title: Drilling of the St. Joseph Replacement Well . Project Location — Specific: 230 North Second Avenue Project Location — City: Arcadia Project Location — County: Los Angeles Description of Project: Drill a new well onsite to replace the existing St. Joseph Well No. 1 that has reached the end of its service life. Name of Public Agency Approving Project: City of Arcadia Name of Person or Agency Carrying Out Project: City of Arcadia Exempt Status: (check one) ❑ Ministerial (Sec. 2108(b)(1); 15268; ❑ Declared Emergency (Sec. 21080(b)(3); 15269(a); ❑ Emergency Project (Sec.21080(b)(4); 15269(b)(c); c Categorical Exemption. State type and section number: Replacement, 15302 (c) ❑ Statutory Exemptions. State code number: Reasons why project is exempt: The existing and new well have approximately the same production - capability. The new well is located on the same property as the existing well. Lead Agency Contact Person: Donna Butler Area Code/Telephone Extension: (626) 574-5442 If filed by applicnt.1 1. Attach csrtified document of exemption finding. 2. Has a otice of exempti :_-been filed by the public agency approving the project? fifes ❑ No Signatr`e: /,% 9% C Date: 490 Title: Community Development Administrator ®v Signed by Lead Agency Date received for filing at OPR: ❑ Signed by Applicant • ,<:4,;::51.:47,:a-,-----,--••77.7 . • AA-figiim ti4 .-vih!xi 4 ....... ,,,,,„,,,,, , , • o -5--Fio --- ., - NO war-4-, 00 a ......_, . ,.4.„,......„ . „.:, STAFF REPORT LiEV*LOPMENT May 2; SERVICES DEPARTMENT 2000 0 . TO: Mayor and City Council ,, , ' • ... FROM: Don Penman, Assistant City Manager/Development Services Directors" • Prepared by: Donna Butler, Community Development Adminitrto . • SUBJECT: INTRODUCTION OF ORDINANCE 2119, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY: OF ARCADIA, CALIFORNIA, AMENDING SECTION 9273.1.10.1 AND ADDING SECTIONS 9273.1.18 AND 9273.2.10 TO THE ARCADIA MUNICIPAL CODE RELATING TO PERMITTED USES IN THE S-,1 ZONE AND ESTABLISHING PERFORMANCE STANDARDS, FOR CERTAIN NIGHTTIME ACTIVITIES. SUMMARY , . ...S . At its April 4 meeting the City Council received testimony from Frank DeMarco representing the Los Angeles Turf Club .(LATC) requesting that the introductiOn of Ordinance 2.119 be continued to the City Council's May 2 meeting' and that the public "hearing for Text Amendment 2000-001 pertaining to this issue be reopened. Ordinance 2119, as proposed, allows horseracing and,other events to be telecast via satellite feed seven (7) days a week until no later than 1:30 a.m. The City Council continued its consideration of Ordinance 119 and directed staff to notice this item for public hearing at its May 2, 2000 meeting. Public hearing notices were mailed to all property owners within a 1,000"-radiuS of the race track (992 property owners): , •• :, • _. ., Attached is City Council Ordinance 2119 drafted per the direction of the city COuncil at - its. March 7 meeting. •• BACKGROUND AND. DISCUSSION , : , In December 1999 the Los Angeles Turf Club '(LATC) filed Te)'d ArriendMent 2000-001 requesting the following 'change S and additions to •the S-1 (Special Use) ,Zonirig regulations: • City Council — Ordinance 2119 5/2/2000 . i , LASER 1M/TE1 S. v--f . • ii•?/-/- ,--se:. , 1. Amendment of Section 9273.1.10.1 to allow horseracing and other events to be telecast via satellite feed seven (7) days a week'until n0 later than 1:30 a.m. 2. Addition of a new section to allow for year-around usage of the restaurant located in the grandstand for non-horseracing activities and to use the big screen monitor in the infield for code permitted uses at the track'. The S-1 zone currently permits horse racing via satellite feed on Friday and Saturday nights only until no later than 1:3.0 a.m. The LATC is requesting that this section be amended to allow horseracing and other events via,satellite feed seven (7) days a week until'ho later than 1:30 a.m. LATC indicated that the following'might be some of the other events that they may wish to utilize the big screen and satellite telecasting for: • Monday night football` The bowl games; i.e., Rose Bowl, Cotton Bowl, Super Bowl International Soccer Formula 1 Racing • Major sports events including,boxing, golfing, tennis, etc. News events that are televised all over the world Currently, satellite wagering takes place on Friday nights from Hong Kong. The general attendance ranges from 200 to 500 patrons. Telecasts terminate at 1:30 a.m. The City Council bifurcated the requests of year-around usage of the restaurant and allowing horseracing and other events to be.telecast via satellite feed. The Council on April 4, adopted Ordinance 2118 permitting the year-around usage of the restaurant. Allowing Satellite Feed:Seven (7) days a week until 1:30 a.m. In regards to the request to extend the hours and days of telecasting horse racing and other events via satellite feed, it was the Development Services Department's'opinion that the extension of the days and hours for nighttime satellite telecasting would not have an adverse(impact on any of the adjoining properties as long as the broadcasting was done within the building(s). Staff did not have concern with patrons''utilizng'the outdoor areas. The Development Services Department recommended approval .of the applicant's request for satellite telecasting seven days a week until no later than' 1:30 a.m.'and the use of the big:screen monitor: subject to the condition that there be no outdoor sound amplification or use of outdoor speakers. City Council — Ordinance 2119 5/2/2000 ..:.f Page 2 • Planning Commission Action The Planning Commission in its consideration did not have problems with the use of'the big screen monitor as long as there was no outside amplification of noise. The Commission did have the following concerns regarding the extension of hours for nighttime activity at the racetrack as it related to satellite wagering, sports and other special events: i • patrons not parking at .the. racetrack and utilizing the streets in the neighborhoods north of the racetrack to park;. • patrons exiting. at Gate 5 and traveling'northbound through the "Garden" area as a shortcut to the freeway; • increased traffic during the evening hours • concerned with neighborhood safety It was the consensus of the Planning Commission that allowing the extended hours' by right did not provide the City with the ability-to monitor the potential impact these activities might have on the neighborhood. The Commission thought that the Conditional Use Permit process was the best method in addressing future requests by the LATC to expand their hours of operation for satellite wagering. The CUP process would allow the Planning Commission and/or the City Council an opportunity to review a specific request and to include appropriate conditions of approval on an activity. The CUP process provides the City with a means of monitoring a project in accordance with the conditions of approval to help mitigate any impacts on adjoining properties. ' 1 The Planning Commission voted 5-0 to recommend approval of text amendment 2000- 01 as follows: • . "Use of the big screen monitor in the infield shall be allowed for all S-1 code permitted uses. There shall be no outdoor sound amplification or use of outdoor loudspeakers in conjunction with the use of the big screen monitor other than during live horse racing." 1 The Planning Commission further recommended that no changes be made to Section 9273.10.1 and that a new section be added to the S-1 regulations that would allow the following subject to an approved Conditional Use Permit: "Horse racing with or without pari-mutuel wagering on the results thereof, sporting events and special events of a national and/or international scale! or City Council — Ordinance 2119 5/2/2000 • Page 3 significance, via satellite feed, other than those permitted per Section 9273.10.1." City Council Consideration On March 7, 2000, at a duly noticed public hearing, the City Council received public comments concerning proposed amendments .td certain S-1 zoning regulations (T.A. 2000-01). After considering all public testimony, it was the consensus of the Council that rather than the Conditional..Use Permit process (recommended by the Planning Commission), performance standards should be established in the code that would address the neighbors concerns regarding nighttime noise, amplified sound and use of the outdoor grandstand area during the evening hours. The City Council directed staff to prepare the appropriate ordinance setting forth specific performance standards. The Council approved the text amendment with these changes by a 4-0-1 vote. Ordinance 2119 was submitted to the City Council on April 4: The Ordinance was drafted based on the City Council's directive at the March 7 meeting. This ordinance allows for the expansion of hours and days for the satellite feed, as well as types of activities that may be telecast, and extends the use of the big screen monitor to events other than horseracing activities. The ordinance also establishes very specific performance standards as set forth below: a) No persons, other than employees of the racetrack, shall be allowed in the unenclosed areas of the grandstand and racetrack between the hours of 6:00 p.m. and 8:00 a.m. b) There shall be no outdoors sound amplification or use of outdoor loudspeakers between the hours of 6:00 p.m. and 8:00 a.m. c) Windows in the enclosed restaurant located within the grandstand structure shall be closed between the hours of 6:00 p.m. and 8:00 a.m. d) During the non-racing season, the northerly parking lot shall not be utilized for patron parking On March 24, the City received the attached letter from Lonny Powell, President and CEO of the racetrack, expressing concern regarding the performance standards. The attached letter includes goals and descriptions of proposed uses at the race track. LATC was concerned with the performance standards and"requested greater flexibility regarding the use of certain outdoor spaces in the evening. While they are sensitive to the issue of noise in the outdoor area Of the grandstand and are agreeable to prohibiting sound transmission from the track's regular public address and race calling City Council — Ordinance 2119 5/2/2000 Page 4 F system during the evening hours, they wanted to utilize the small individual television units located at the tables in the Turf Club and box seat areas. At the Council's April 4 meeting Frank DeMarco, representing the Los Angeles Turf Club, noted that there had been some miscommunication as to the exact nature of their request and they wanted an opportunity to meet with area residents and other interested parties to explain what the track is tfying to do. Specifically, Santa Anita originally did not indicate they wanted to use the outdoor boxes.and Turf Club television units. Therefore, those residents in attendance on March 7 and who watched the item on cable television would be unaware of this change. In addition, the LATC wanted additional time to conduct some audio tests to determine the noise levels 'emanating from the race track. In order to have adequate time to do this, LATC requested that consideration of the ordinance be continued to May 2. Attached is a report submitted by Frank De Marco, Jr. providing further information regarding LATC's request to utilize the box seats and Turf Club areas along with the small screen TV's located at each table during the evening hours. The report includes LATC's letter to the City Council dated March 24, the noise study prepared by Giroux & Associates and a letter sent to the residents within the area. The City Council reopened the public hearing and continued its consideration of Ordinance 2119 to the May 2 meeting. Additionally new notices were mailed to 992 property owners within a 1,000 foot radius of the race track. - i CITY COUNCIL ACTION Attached is City Council Ordinance 2119 drafted per the direction of the City Council at its March 7 meeting: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, AMENDING SECTION 9273.1.10.1 AND ADDING SECTIONS 9273.1.18 AND 9273.2.10 TO THE ARCADIA MUNICIPAL CODE RELATING TO PERMITTED USES IN THE S-1 ZONE AND ESTABLISHING PERFORMANCE STANDARDS FOR CERTAIN NIGHTTIME ACTIVITIES. - f City Council — Ordinance 2119 5/2/2000 Page 5 The City Council should open the public hearing and receive testimony and move to introduce Ordinance 2119 as attached or as modified by the Council. Attachments:Supplemental Information from LATC Ordinance 2119 Maps of Race Track and Surroundirfg Areas • City Council minutes of March 7 and April 4 Planning Commission minutes of January 25, 2000 Citizen Correspondence APPROVED BY: William R. Kelly, City Manager City Council — Ordinance 2119 5/2/2000 Page 6 SUPPLEMENTAL INFORMATION FROM THE LOS ANGELES TURF CLUB 4 "Ogg'�` q-; twarl Frank DeMarco,Jr.,Esq. General Counsel and Secretary ,j• April 27,_2000 Mayor and City Council . City of Arcadia 240 W. Huntington Drive Arcadia, California 91007 Re: Proposed Amendment to Section 9273.1.10.1 of the Arcadia Municipal Code. Dear Mayor and City Council Members: In our statement in the above matter submitted on April 26, 2000, we requested an Amendment to the above-referenced Section "as set forth in the proposed ordinance submitted concurrently herewith by Arcadia City Staff." In view of the fact that we have not been allowed to review the wording of the proposed ordinance, we wish to,amend our Application to provide specifically that we are requesting an Amendment which will permit the uses as specifically set forth in the Notice of Public Hearing before the Arcadia City Council mailed April 14, 2000, a copy of which is attached hereto. Very truly yours, RANK DE MARCO, JR. Executive Director, Secretary and General Counsel FDM:fs enclosure Los Angeles Turf Club, Incorporated 285 W. Huntington Drive, P.O. Box 60014,Arcadia, CA 91066-6014 (626) 574-7223 Fax(626) 446-9565 NOTICE OF PUBLIC HEARING 'I1 -� r `BEFORE THE 9111\\\� C ARCADIA CITY COUNCIL �'pp0\AT4/o' THE CITY COUNCIL HAS REQUESTED THAT ALL PROPERTY OWNERS WITHIN A 1,000 FOOT RADIUS OF THE SANTA ANITA: .RACE TRACK BE RENOTIFIED REGARDING THE FOLLOWING REQUEST FROM THE LOS ANGELES TURF CLUB. APPLICATION: Text Amendment 2000-001 • APPLICANT: Los Angeles Turf Club, Inc. (LATC) REQUEST: Proposal to amend Section 9273.1.10.1 of the Arcadia Municipal Code to allow horseracing and other events to be telecast via satellite feed seven (7) days a week until no later than 1:30 a.m. The current code restricts horseracing via satellite feed on Friday and Saturday nights only until 1:30 a.m. In conjunction with the telecast .via satellite feed LATC is requesting that they be permitted to use the outside box seats, Club Court and Turf Club areas during the telecasts as well as the small individual television units located at the tables in those areas. In addition, LATC is requesting use of the big screen monitor in the infield for code permitted uses at the track. There would be no sound transmission from the big screen monitor or the track's public address system. DATE AND HOUR OF HEARING: Tuesday, May 2, 2000, at 7:00 p.m. • PLACE OF HEARING: Arcadia City Hall Council Chambers 240 West Huntington Drive, Arcadia, California Persons wishing to comment on the proposed text amendment may do so at the public hearing or in writing to the Community Development Division prior to the May 2 meeting. For further information regarding this proposal, please contact Donna L. Butler in the Community Development Division at (626) 574-5442, 240 West Huntington Drive, Arcadia, Monday through Thursday, between the hours of 7:30 a.m. and 5:30 p.m. and Friday between 7:30 a.m. and 4:30 p.m. City Hall is closed on alternate Fridays. DONNA L. BUTLER COMMUNITY DEVELOPMENT ADMINISTRATOR Date Mailed: April 14, 2000 BEFORE THE ARCADIA CITY APR v3L l�s.Yd' In the Matter of the Application of • • LOS ANGELES TURF CLUB, INCORPORATED,, dba, SANTA ANITA PARK ,, Los Angeles Turf Club, Incorporated, dba "Santa Anita Park ('Santa Anita") hereby submits the following facts in support of its application for text amendment TA 2.000-001 requesting an amendment to Section 9273.1.10.1 of the Arcadia Municipal Code as more particularly set forth in the proposed ordinance submitted concurrently herewith by Arcadia City staff. The letter of Lonny T. Powell, President and Chief Executive Officer of Santa Anita dated March 24, 2000, outlining the substance of the within proposal, is attached hereto and incorporated herein as though fully set forth. At the council meeting on April 4, 2000, Santa Anita advised the council that it requested a continuance of the proposal to amend the applicable ordinances in view of questions raised by members of the public and members of the counsel respecting the interpretation of the proposed amended ordinance. Santa Anita also advised that it would undertake an information exchange with the neighbors to learn of their concerns about the Santa Anita operation and to take steps to address those concerns and to remedy them where at all possible. In view of the fact that there was a concern that certain of the. neighbors may not have been properly informed of the text of the proposed amendment, Santa.Anita requested that the matter be noticed again to all residence within the requested radius of Santa Anita and offered to pay, and did pay, the cost of such additional mailing. . 0 In connection with Santa Anita's expressed. desire to communicate more closely with the homeowners in the area, Santa Anita's representatives have met with the President and other representatives of the following Homeowners' Associations: , Highland Homeowners' Association Santa Anita Oaks Association j Rancho Santa Anita Residents' Association Santa Anita Village Association. • 1 The concerns expressed by the representatives of the Homeowner's Associations and other concerns previously expressed to the council have in good faith been-addressed by Santa Anita. Please refer to the letter of April 26, 2000, from our Director of Community Relations, attached hereto and the following: • PERIMETER PARKING: Some neighbors have complained that alleged patrons of Santa Anita are parking on the,city streets immediately adjacent to Santa Anita. Santa Anita has earmarked 300 parking spaces on the Santa Anita grounds as "free parking" areas for use of people who, as claimed by the residents, seek free parking on city streets rather than paying the Santa Anita parking fee. By providing this free parking area, at the extreme perimeters of the parking lots, we expect the economy minded patrons to take advantage of this and not park on city streets. We have taken steps to, and will continue, to "plug" any openings from the streets to Santa Anita currently utilized by pedestrians so that all flow will go through the normal entrances and exists. This should further discourage parking on city streets. We have addressed the homeowner's concern and representations about street parking, although we do not have any direct evidence that our patrons do use the city streets, in view of the one hour posted parking signs on most adjacent streets. It is suggested that if this parking problem continues, the neighbors should call the police and request the offending vehicles be towed. NOISE CONCERNS: In view of complaints about daytime noises emanating from Santa Anita, we have done the following in response to neighbor's complaints: Santa Anita will not have outdoor "rock" concerts, day or night. Santa Anita has commissioned and has received the report of Giroux and Associates, Environmental Consultants, respecting noise issues at Santa Anita. A copy of the report is attached hereto. As evidenced in the Giroux and Associates report, Santa Anita's daytime activities do not exceed acceptable standards and do not violate current code provisions respecting sound. The report concludes, logically, that since the daytime activities do not violate current sound ordinances, the minimal activity which Santa Anita proposes to provide during the evening hours, would"likewise be substantially lower than currently acceptable limits. 2 • ALLEGED DEBRIS Some neighbors have complained that debris in...the form of beer bottles and cans and liquor bottles are found on their respective premises adjacent to Santa Anita. While Santa Anita does not sell beverages in cans or other containers, and while there is no direct evidence that the persons depositing such debris are patrons of or associated with Santa Anita, Santa Anita will in response to any telephone complaint by any neighbor that such debris has • been deposited on the neighbor's property, send members of our clean-up staff to remove such debris. PROPOSED EVENING ACTIVITIES: As outlined in Mr. Powell's letter of March 24, 2000, the adoption of this ordinance would permit Santa Anita to offer its nighttime patron's use of the box seats and Turf Club areas rather than being confined wholly to the interior of the premises. In the event each of the box seats in those areas was utilized in the evening hours, the maximum crowd expectancy in that area would be approximately 3,200 persons. Historically, the evening off-track betting crowd does not exceed 500 persons. During evening hours, the Santa Anita public address system would not be utilized in any manner. During the evening hours, as during the daytime hours, no sound whatsoever will emanate from the large screen in the infield. The persons sitting in the box seat area as aforesaid would be allowed to watch and listen to the sound on the small 9"individual television sets located at each table. The sound emanating from these small t.v. screens is barely audible beyond one foot from each individual table. • As indicated in Mr. Powell's letter of April 4, 2000, although there are no present plans to do so, Santa Anita should be able to offer its patrons large screen viewing of special events such as Super Bowl, bowl games and related public interest events in the evening hours. Again with respect to these events, no sound would emanate from the large screen whatsoever. Santa Anita respectfully requests that the proposed amendment to Section 9273.1.10.1 of the Arcadia Municipal Code be approved by the council as it permits Santa Anita to exercise its property rights in such fashion as is permitted other businesses in the city and in accordance with Code limitations 3 • and regulations presently in force. It is submitted that this does not constitute an unreasonable interference with the orderly and peaceful enjoyment by the owners of adjacent properties of their respective properties. Respectfully submitted, LOS ANGELES TURF CLUB, INCORPORATED BY: & dieNK DE MARCO, JR. ecutive Director, Secretary and General Counsel ( • 4 RECEIVED CITY OF ARCADIA ;i40-- MAR 2.8 200 ct5. CITY MANAGER Lonny T.Powell March 24, 2000 President and Chief Executive Officer o Mayor and City Council City of Arcadia • • 240 West Huntington Drive Arcadia, California 91007 - Dear Mayor and City Council Members: RE: TEXT AMENDMENT TA 2000-001 Upon reflection of the proceedings of the March 14 Public Hearing, we thought it might be helpful to City Council to restate our goals as they relate to the above- referenced text amendment. Our goals may be defined as follows: • To utilize the enclosed restaurant facilities located within the grandstand. for non-horse racing activities o To allow horse racing and other events to be telecast via satellite feed -- seven (7) days a week until no later than 1:30 a.m. o To allow use of the big screen monitor, located in the infield, for code permitted uses at the track It is not possible to list every conceivable event that could be telecast. However, being a sports venue facility, we would consider the following to be representative of the events we would consider: • Monday night football • Bowl games, i.e., Rose Bowl, Cotton Bowl, Super Bowl • International soccer • Formula 1 racing • Major sports events, including boxing, golfing, tennis, etc. • News events that are televised all over the world It is, and always has been`, bur desire to be good corporate neighbors. Accordingly, we understand that we are bound by the same ordinances that govern the rest of the community. Likewise, we expect to be permitted to operate our business within the established guidelines and ordinances and given the same consideration as our fellow businessmen. Therefore, it seems Los Angeles Turf Club, Incorporated 285 W. Huntington Drive, P.O. Box 60014,Arcadia, CA 91066-6014 (626) 574-7223 Fax (626) 821-1514 i Mayor and City Council Page Two March 24, 2000 reasonable that we should not be required to rtrict patronage to only the interior of our facility during evening event hours'. However, since"outdoor sound" during evening hours has become a concern of our neighbors, we agree that there shall be no signal transmissi n of sound to the outdoors for code permitted uses during evening hours they than from the srpalL_in.d,ividual TV units located at the tables in the-Ty Curb--and-'box seats area (which are barely audible at a distance-of only one or two feet). In addition we would agree specifically that no sound transmission from the track's regular public address and race calling system will be permitted during evening hours. We appreciate this opportunity to restate our goals and should you have any questions regarding the above, please feel free to contact me. Sincerely, l Lonny T. Powell LTP:mr -- cc: William Kelly, City Manager , Don Penman, City Manager Pro Tempore/Development Services Director Brant Latta, General Manager, LATC Tom Austin, Executive Director-Facilities, LATC . Frank De Marco, Jr., Executive Director, General Counsel, LATC • 1 . 174/"L4I'Lbnn 14:4/ Uf-i dOattbl:C G . PAGE 01. • ' I - Giroux & Associates • Environmental Consultants • t• ; • • • i Los Angeles Turf Club/ Santa Anita Park Attn:. Pete siberall, Mgr. of Adv. Sales 285 W. Huntington Drive Arcadia, California 91066-6014 VIA FAX: 626/821-1530 5 Pagan .Transmitted • Re: Noise Issues - Turf Club Evening Use; Our Ref. No. P.00-052 Dear Pete: As per your request, we conducted a noise analysis . of existing] • racing activity noise levels as •a prototype for evaluating -the) noise implications of the proposed Turf Club evening use. If we could demonstrate that existing operations with noisier activities) and greater attendance, at locations closer and less protected thani the nearest noise-sensitive uses have no adverse noisel consequences, then the proposed use would similarly have ana insignificant impact. For purposes of analysis, it was assumed that compliance with the City of Arcadia noise ordinance standards would be evidence that if existing racing operations do not exceed standards, then the proposed evening use of the facilities with much smaller audience] levels would similarly not be a concern. The City standard for residential noise exposure is 55 dBA from 7 a.m. to 10 p.m. , and 50 dBA from 10 p.m. to 7 a.m. Some excursions above these levels area allowed. The larger the excursion, the less time is allowed above this baseline. For the sake of a conservative analysis, wed disregarded the allowable deviations and only analyzed the 55 day/ 50 night standard. We conducted noise measurements at four (4) locations shown on the attached sketch, These locations were representative of the following nearby communities: j • • 17744 Sky Park Circles, Suite 210, Irvine, California 92614 - Phone(949) 851-8609 - Fax(949) 851.-8612 04/24/2000 11:37 9498518612 G PAGE , 04 -4- Our measurements suggest the following as they relate to the proposed Turf Club use: / /P 1. Such use will be completely masked by non-activity traffic noise near Colorado or Baldwin Avenues. 2. Such use will be well within. City of Arcadia noise standards at the "College" homes (Rancho Santa Anita) if the function terminates by 10 p.m. Please call me with any questions regarding our findings. Sincerely, Hans D. Giroux Senior, Scientist Giroux & Associates RDG: ai • • - i • • Ig)(1.1JEI3JEar I JI. NOISE MONITORING RBS'{II1TS (dBA) Site Site Site Site Friday _1___ __. _ _g_ Pre-Race 54 ___a 60 60 ' I During Race 56 _a 60 60 _ I Post-Race 53 a 59 58 (Race only) (52) N/A (77.) (??) Bate Pre-Race 54 52 61 58 During Race 59 55 61 56 } Post-Race 56 54 59 55 Race only) (57) (52) (7?) (7?) sunday I Pre-Race 54 . 52 _b 56 During Race 56 54 __b 55 Post-Race 56 54 59 55 Race only) (57) (52) . (??) (??) a -. data contamination, equipment operating near meter , b loose battery connection (??) = no race activity "signature," pre-race traffic is louder than racing activity. 04/24/2000 11:37 9498518612 G • PAGE 03 , . • , . :•.,:.• :•• :-•••i•ii:i;...,' Pvr:::::.:::!..:•!,.: ::.,.„...,. .....,... . :: :•;•:„-;:. ......... vildNi033Eil''''':ri'6:'•••i':'"i." *'.•••••:•!•• •••-•-•... • • ..:.::.49. .•::: 1 g•;•:,,,:i::.:...:1:::!:.:::i7.:..:::...• ''?it'' ...:."...'':" :1 ,.. 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Mon Apr 24 10:10:49 2000 Street,Road 200 Meters • Major StrectiR.i..7ad ,Interstate Highway NOISE MONITOR I NG LOCATIONS .1...4..-1.. ftai'road ..........-.„ River • • • • • -2- Sites 1, 2 - Rancho Santa Anita Residents Association ("College" streets) , at parking lot fenceline. site 3 Gate 6 - residences and hoteIs along W. Colorado Site 4 - Santa Anita Village Association - back of homes at Public Works parking lot across from Gate 8. - i Measurements were made from Friday, April 21, through Sunday, April 23 , 2000. The data were analyzed. to compare the noise levels before any substantial number of people were gathered versus noise levels during grandstand occupancy. The baseline was subtracted'' out from the total noise signature to isolate the "spectator plus! racing activity" noise only. Any noise levels resulting from 3,200 patrons using the Turf Club' facilities would be substantially less than the measured existing' activity because: (1) The ratio of 3,200 patrons to total attendance on Friday', Saturday or Sunday would predict levels of 3-6 dB lower, (2) Measurements were made at the parking lot fenceline (sites 1-I 3) , and not at homes farther away, (3) The "college" homes have an intervening berm, and (4) Racing includes trumpets, loudspeakers and other noise generators not associated with proposed evening Turf Club activities. The results of the measurements are shown in Exhibit 1. ; Conclusions from the monitoring are as follows: • 1 . Along Colorado or Baldwin, pre-race traffic (racetrack, shopping and others) is louder than any activity during the race. There was no measurable noise signature from racetrack'' activities during these three days. 2. Along the "College" homes, the racetrack noise ranged from 50- 57 dBA. One location exceeded 55 dBA on one day. If this measurement is adjusted for lower attendance, greater distance, no amplified public address and the intervening berms, the closest residence would be well within the allowed level: April 26, 2000 Dear Arcadia Resident: On May 2,the city council will consider an amendment to the Arcadia Municipal Code, allowing Santa Anita Park to offer its night-time patrons the use of its outside box seats and Turf Club tables far certain non-racing events. Such use would be offered in conjunction with the large screen in the infield for showing such events as the Super Bowl,bowl games and related public interest events. A maximum of 3,200 patrons would be involved in any such activity and with our average crowds of 500 during night-time intertrack wagering, we would anticipate much a number much lower than that. Those patrons sitting in box seats,or at Turf Club tables would view the large screen(which does not emanate any sound) and listen to the sound of small 9-inch television sets located in each box or at each table (the sound coming from these TVs is barely audible beyond one foot from each individual table or box). In the past two months, Santa Anita Park has worked hard to seek input from its ' neighbors and the city staff about the ramifications, if any, of such an amendment. We also have met with the President and other representatives of the following homeowners' associations: • Highland Homeowners' Association • Santa Anita Oaks Association • Rancho Santa Anita Property Owners' Association • Santa Anita Village Association A productive information exchange with representatives of our resident groups has helped us to take positive steps to address various concerns and to remedy them where possible: Perimeter Parking Some neighbors have complained that our patrons are parking on the city streets immediately adjacent to Santa Anita. • We have earmarked 300 parking spaces on Santa Anita's grounds as free parking. This will allow our economy-minded patrons to take advantage of this offer and not park on city streets. • • o We have `plugged" any openings from the streets to Santa Anita that have been utilized by pedestrians so that all patrons will gosthrough normal entrances and exits. This should further discourage parking on city sheets. Racetrack Noise Certain neighbors are concerned about the noise level which would emanate from Santa Anita during evening events and after the events from cleaning equipment. • Santa Anita will not have outdoor rock concerts—day or night. In fact, a series of concerts sponsored by radio station KROQ during the past racing meet was cancelled in response to neighbor complaints about noise. • Santa Anita has commissioned an independent environmental consulting company, Giroux and Associates, to monitor noise levels from Santa Anita when we are open. This report concludes that Santa Anita Park's daytime activities do not exceed acceptable standards and do not violate current code provisions respecting sound. The same report concludes that since the daytime activities do not violate current sound ordinances, the minimal activity which Santa Anita proposes to provide during the evening hours, would likewise be substantially lower than currently acceptable limits. • There are procedures in place.with the City of Arcadia for any complaints about noise during infield activities to be reported to the Security department at Santa Anita. Santa Anita is similarly committed to making immediate adjustments to the sound levels at night to satisfy its neighbors if any complaints are received. o Because the racetrack likely will be open for business the day following a night-time event, there will be no change to the cleaning schedule for the grandstand and parking lots, which runs, depending on the area,from 6:00P to 10:00A. We have received minimal complaints from neighbors in the ten years we have adhered to our current procedures and cleaning schedule. The Colorado (north)parking lot will be closed during any night-time events. All cars arriving for night-time events will be parked in the South lot adjacent to the grandstand, which will mitigate the noise from any sweepers or blowers cleaning the area once the cars have left. Should there be a larger number of cars for any event, it is our practice to start cleaning the perimeter of the applicable lot, then moving towards the grandstand. Debris Some neighbors have complained that debris in the form of beer bottles and cans and liquor bottles have been found on their respective premises adjacent to Santa Anita. • While Santa Anita Park does not sell beverages in cans or other containers, it wants to help in any way it can. As such, our clean-up staff will be called to remove any such debris from a neighbor's property when called._. In the course of running its business, Santa Anita Park is asking the city of Arcadia to let it exercise its property rights in such fashion as is permitted other businesses in the city and in accordance with code limitations and regulations presently in force. At the same time,we realize the importance of maintaining the trust and goodwill of the residents of Arcadia and in being a good neighbor. With respect to the matter at hand, we believe that we have done our"due diligence" in the community and we feel strongly that our neighbors can trust Santa Anita Park"to do the right thing." We would ask that you contact your homeowners' association president or myself(my direct line is 626-574-6373) if you have questions about this letter or you would like more information. As we go forward, it is our goal to keep all of our neighbors fully informed of our activities and intentions, and we would ask the same from you. Thank you for your support. 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WEED On February 15, 2000, the City Council adopted Resolution No. 6162 initiating the annual ABATEMENT weed abatement program and declaring the City's intention to provide for the abatement PROGRAM of noxious weeds, rubbish and refuse from various private properties within the ;City. (1999-2000) Resolution No. 6162 also set March 7, 2000, as the time and place to hear objections to (APPROVED) the proposed removal of such flammable arid otherwise noxious material. As required by the Government Code, the County agricultural Commissioner mailed the appropriate notice to all affected property owners advising them of the City's intention to provide for abatement of their properties. The property owners were further advised of the public hearing this date. Mayor Chandler OPENED the public hearing. • No one came forward to speak in favor or against the weed abatement program and it was MOVED by Councilmember Kovacic, seconded by Mayor Pro tern Harbicht and CARRIED to CLOSE the public hearing.• • It was then MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Kovacic and CARRIED •on a roll call vote as follows to DIRECT the County AgricU ltural . Commissioner to abate the nuisance by having the weeds, rubbish and refuse removed • from those properties setforth in the 1999-2000 weed abatement list. AYES: Councilmembers Harbicht, Kovacic, Marshall, Roncelli and Chandler NOES: None ABSENT: None 4b. TA 2000-001 Consideration of Text Amendment 2000-001 filed by the Los Angeles Turf Club (LATC) (S-1 Zone Chgs. requesting the following changes and additions to the S-1 (Special Use) zoning Extend Days/ regulations at Santa Anita Race Track: Hours for Horse Racing via 1. Amendment of Section 9273.1.10.1 to allow horse racing and other events to be .Satellite Feed; telecast via satellite feed seven (7) days a week no later than 1:30 a.m. Restaurant & Big Screen 2. Amendment to allow for year-around usage of the restaurant located in the Monitor Use grandstand for non-horse racing activities and to use the big screen monitor ini the Year-around) infield for code permitted uses at the track. • (APPROVED) The Planning Commission at its January 25, 2000 meeting recommended approval of the usage of the restaurant and the big screen monitor, and further recommended that;the • extension of days and hours for horse racing and other events via satellite feed be allowed only with an approved conditional use permit. Currently the City Code allows horse racing via satellite feed on Friday and Saturday nights only until no later than 1:30 a.m. Satellite wagering takes place on Friday nights from Hong Kong. The general attendance ranges from 200 to 500 patrons. Telecasts terminate at 1:30 a.m. Other nighttime satellite wagering is Hollywood Park's twilight racing. from May through July. Staff stated that generally twilight racing is over at 8:00 p.m. and attendance ranges from 500 to 4,000 patrons. • LATC has indicated that the following may be some of the other events for which they may wish to utilize the big screen and satellite telecasting: Monday night football; bowl games such as the Rose Bowl, Cotton Bowl and International Soccer; Formula 1 Racing; 2 3/7/00 42:0041 • major sports events including boxing, golfing, tennis, etcetera; and news events that are televised all over the world. According to the applicant only portions of Santa Anita's grandstand are open to the public for nighttime. satellite feeds, and .all broadcasting for satellite horse:' racing is transmitted inside the building only, where the monitors are located. The outdoor loudspeakers are not used. . Staff noted that the current code allows usage of both the restaurant and the big screen monitor for horse racing activities and for non-profit type of activities and events. LATC is requesting that operation of the restaurant and use of the infield big screen monitor be allowed throughout the year and not restricted to activities related to horse racing or non- profit events. As noted, all current broadcasting for satellite telecasting is within. the buildings... no sound is amplified from the big screen in the infield. In reference to parking issues, it was noted that there would not be a charge for parking... this would encourage all patrons attending nighttime activities at the race track to park in the parking lot rather than nearby neighborhoods. It was staff's opinion that the extension of days and hours for nighttime satellite telecasting would not have an adverse impact on any of the adjoining properties as long • as the broadcasting is done within the buildings, and the restaurant windows remain . . ' closed to avoid sound transmission outside the structure. Further based on current and projected nighttime 'usage of the facility, the amount of traffic generated by nighttime • satellite telecasting will be negligible and staff does not foresee any problems with allowing year-around operation of the restaurant above the grandstand area for non-horse racing activities. Adding a section to the Code permitting year around usage of the restaurant would allow the race track to operate the restaurant similar to other restaurants within the City and allow "for-profit" organizations to use the restaurant for special functions. The amount of traffic and noise generated by the restaurant would be insignificant in comparison to the overall activity of the race track Although the Planning Commission did not have problems with the expanded use of the restaurant or the big screen monitor, as long as there was no outside amplification of noise, the March 7, 2000 staff report noted considerable concern expressed by the Commission with respect to parking problems and traffic through adjacent neighborhoods which would accompany the extended hours of nighttime activity at the track. It was the consensus of the Commission that allowing extended hours by right did not provide the City with the ability to monitor the potential impact these activities might have on the neighborhood. The Commission felt that the conditional use permit process was the best method in addressing future requests by LATC to expand its hours of operation for satellite wagering and other .events. The CUP process would allow the Commission and/or the City Council an opportunity to review a specific request and to include appropriate conditions of approval on an activity, and help to mitigate any impacts on adjoining properties. City staff'presented certain alternatives to the conditional use permit process for Council's consideration in the event Council did not wish to implement this process, which would typically take about two months to process such an application. Staff reported also that periodically the City receives requests for special events/activities, such as the Pasadena Showcase House and the City has no specific procedure whereby to process such requests. The Development Services Department staff recommended that the City Council direct staff to analyze alternative methods to 3 3/7/00 • 42:0042 • allow sporting and special events at the race track and other locations throughout the City. Such a process could be similar to the "Outdoor Entertainment Permit" process which was established in 1994. for the race track and repealed in 1995. Establishing'a procedure, other than the conditional use permit process, would allow the City an opportunity to impose any special conditions that might be necessary as a result of an anticipated increase in traffic, noise, or other,impacts to conducive special events. In conclusion, staff noted that several letters•were included in the March 7th staff report, which were received from area residents, primarily in opposition to the extension of the days and hours requested for nighttime satellite feed. The letters expressed concerns about noise, traffic and potential crime. In the discussion following the staff report, it was noted that there would be no wagering on other sporting events telecast over satellite feed. Staff commented that their position, as an alternate to the conditional use permit process, would be to handle each proposed event on a case-by-case basis during the entertainment permit process. Mayor Chandler OPENED the public hearing. 1 Steven Reed, 458 Cambridge Drive, stated in part, that he is opposed to the requested changes in the S-1 Zoning regulations at the race track. He noted that there appearsto be no conditions to the proposed extension of days and hours for horse racing and other events to be telecast by satellite feed. When events are conducted at night in the infield the noise can be heard inside his home even when the windows and doors are closed. Mr. Reed suggested that Council consider the effect outdoor events will have on the neighbors.' If the requested changes are made he believes statutory language should be included in the ordinance that there be no broadcasting outdoors at night; the requirement that the restaurant windows be closed at a specific hour; and crowd cheering outside after a specific hour be disallowed. Mr. Reed further stated that he is in favor of a Conditional Use Permit process which would contain conditions unique to each event. Dr. John Di. Giulio, owner of an apartment house located at 200 Santa Rosa stated, in part, that he is opposed to the proposed extension of days and hours at the track because of the noise, traffic and an undesirable element that would be attracted to the community. The residents should not have to bear these problems up to 1:30 a.m., seven days a week. Dr. Giulio noted that, in all the years he has owned this apartment building on Santa Rosa (20 years), race track personnel has never offered to clean up all the liquor bottles and trash that people leave in this area when exiting the track. Patrons of the track park up and down the streets in the Gardens Area on race days so that they do not have to pay the parking fee at the track. Bob Kimball, 140 Santa Cruz, commented that after a regular race day; the leaf blowers at the track are operating for three to four hours at a time. The proposed 1:30 a.m. hour' for the additional events would postpone the cleanup to the early morning hours, He is also concerned that track patrons will park in front of his home till 1:30 a.m. He wondered how the crowds would be contained inside the building as suggested. Mr. Kimball believes the CUP process will help tighten up the conditions of approval. • Tom Austin, 285 West Huntington Drive, representing the race track, stated in part, that the track currently races about 110 days a year. In addition, the Oak Tree meet runs•for • 30 days. The track is in a similar cost mode from the end of April through late September when other tracks are running. All of the simulcasts take-place within the facility. Referencing Mr. Reed's comments, the track does not anticipate having major sports events outside at night. They would broadcast these events inside the building.. As to people cheering an outside event on the big screen, if that became an issue, there are ordinance's in place for noise control, however, the intent is to keep the noise inside the 4 3/7/00 _ 42:0043 Frontrunner Restaurant for all simulcast activities. Moreover there would not be sound emanating from the individual monitors in the box seat area either. Mr. Austin noted also that the track goes beyond its property to cleanup debris in the area during live horse racing meets. In response to a Council question, Mr. Austin said that patrons attending such special events would be accommodated within closird,areas of the grandstand with the exception of certain events such as the current festivels;which have been scheduled at Santa Anita for many years. In reference to the proposed Conditional Use Permit process, Mr. Austin noted, this process normally takes two •months to put in place for an event, which is very cumbersome. He noted that satellite feed events are negotiated with respect to signals from around the world... those negotiations need to be done many months in advance of the actual event.' It is possible that a contract.could be worked out, and no CUP approved. It is his belief that the Outdoor Entertainment Permit process, which was put in place for the Olympics, would be reasonable for the track and such other venues in the City. Santa Anita personnel would be pleased to work with staff to develop the Outdoor Entertainment Permit process. In response to Council, Mr. Austin said, currently the average attendance for the satellite feed telecast on Friday and Saturday-nights -is in the range of 500 to 4,000, which is maximum. He noted that Monday night sporting events at other restaurants are growing in attendance. They are looking forward to the Frontrunner Restaurant being a year around operation with various types of sporting events simulcasts offered to their patrons, such as other restaurants currently offer. • Seeing that no one else wished to address the City Council, it was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Kovacic, and CARRIED to CLOSE the public hearing. In response to Council's questions, staff advised that if there was satellite feed sporting events in daytime hours there could possibly be some outdoor activity at the track. The permitting process for the Greek Festival and the Irish Faire is through the Business License review process, because these are non-profit organizations. Under the existing code these types of non-profit organization activities could be broadened. In Council's ensuing discussion, Mayor Pro tern Harbicht noted that he is not concerned about a Conditional Use Permit process. Conditions are needed and a method of enforcement, if there are problems. It does not matter what the event is... what matters is the impact on the surrounding area. He feels that other restaurants have games on and they do not have to come to the City for a CUP. Conditions could be imposed on the evening events, such as: no parking in the north parking• lot; after 8:00 p.m. the broadcasting should be indoors only; the windows of the restaurant should be required to . be closed after 8:00 p.m., or whatever is reasonable; these events have to take place inside the building just like every other restaurant and bar in town. Mayor Chandler agreed with Mr. Harbicht. The City Manager noted that Council seems to be gravitating toward development standards versus a Conditional Use Permit process. , Staff could create such standards, i.e., hours of operation; what events are to be inside or outside. Staff can draft such standards as part of the code rather than a CUP process. Councilmember Kovacic stated in part, that he would like to see some sophisticated development standards that take into consideration the neighbors concerns about 5 3/7/00 42:0044 nighttime noise and other conditions such as, no broadcasting outdoors, closure of the restaurant windows; all patrons indoors; and, cibsure of the northern parking lot. Councilmember Marshall concurred with the concerns mentioned as conditions. Santa Anita, she believes, is being very cordial and cooperative about the concerns•of the neighbors. Council needs to listed to these concerns and also give consideration to Santa Anita's investment in the restaurant arid.allow them to be open and have some of the privileges that other sports bars and restaurants enjoy. At the conclusion of the discussion, it was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to APPROVE Text Amendment 2000-001, incorporating the following changes and additions to the S-1 (Special Use) zoning regulations: 1) Amending Section 9273.1.10.1 to allow horse racing and other events to be telecast via satellite feed seven (7) days a week until no later than 1:30 a.m.; 2) An amendment to allow for year around usage of the restaurant located in the grandstand for non-horseracing activities and to use the big screen monitor in the infield for code permitted uses at the track, as amended by the City Council; and DIRECT staff to prepare the appropriate draft ordinance for adoption at a later-meeting, • .incorporating the conditions set forth by the City Council in its discussion this evening for approval of Text Amendment 2000-001. • i " -AYES: Councilmembers Harbicht, Kovacic, Marshall and Chandler NOES: None ABSENT: None ABSTAIN: Councilmember Roncelli (Excused from consideration of TA 2000-001 due to a conflict of interest) Referring back to the speakers at the public hearing on TA 2000-001, Councilmember Kovacic referred to the late night cleanup noise coming from the track and inquired of the City's noise ordinance. The City Manager commented that staff would provide a report regarding the noise ordinance which is based on the time of day and noise level. Councilmember Kovacic noted that the track placed a "blanket" shield around construction of the new restaurant to control the noise, this is something that should 'be • considered in the ordinance. 5. AUDIENCE PARTICIPATION Laura Kelso, 1201 Oakglen Avenue, President, Highland Oaks Elementary School PTA, commented on the achievements, awards and programs which have taken place; at Highland Oaks Elementary School in her "What's Right With Arcadia Kids" presentation. She announced that Highland Oaks School along with Holly Avenue School received the National Blue Ribbon School Excellence Award last May. Vince Foley, 320 Cambridge Drive, responded to a comment made by Mr. Richard Parker at the February 15, 2000 City Council meeting, and stated that the Fair Political Practices Commission confirmed that he does not have a conflict of interest as a City Council candidate, because of the proximity of his residence to the Santa Anita property. Councilmember Roncelli said that he would like to see Mr. Foley's confirmation from the FPPC. • • 6 3/7/00 • 4/4100 CITY COUNCIL MINUTES • 42:0064 It was MOVED by Councilmember Kovacic, seconded by Councilmember Marshall and CARRIED on roll call vote as follows that ORDINANCE NO. 2118 be and it is hereby ADOPTED. AYES: Councilmembers.Harbicht, Kovacic, Marshall and Chandler NOES: None ABSENT: None ABSTAIN: Councilmember Roncelli (for reasons previously stated) 10b. ORDINANCE Consideration of the first reading and introduction of.,.ORDINANCE NO 2119, entitled: NO.2119 'AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, (Permitted Uses AMENDING SECTION 9273.1.10.1 AND ADDING SECTIONS 9273.1.18 AND 9273.2.10 in S-1 Zone & TO THE ARCADIA MUNICIPAL CODE RELATING TO PERMITTED USES IN THE 5-1 Performance ZONE AND ESTABLISHING PERFORMANCE STANDARDS FOR CERTAIN Stds. For NIGHTTIME ACTIVITIES." Nighttime Activities) At a duly noticed public hearing, the City Council received public comments concerning proposed amendments to certain S-1 zoning regulations (T.A. 2000-01). The Council ! approved the text amendment by a 4-0 vote, with one member abstaining, that provided for the following: 1. To allow horseracing and other events-to be telecast via satellite feed seven days a week until no later than 1:30 a.m. - ---. . .. • 2. To allow for year-around usage of the enclosed restaurant located in the grandstand area for non-horseracing activities. 3. To allow the use of the big screen monitor in the infield for all code permitted uses. 4. To establish the following performance standards for nighttime activity at the race track. - a) No person, other than employees of the racetrack, shall be allowed in the unenclosed areas of the grandstand and racetrack between the hours of 6:00 p.m. and 8:00 a.m. b) There shall be no outdoors sound amplification or use of outdoor loudspeakers • between the hours of 6:00 p.m. and 8:00.2.M. • c) Windows in the enclosed restaurant located within.the grandstand structure shall be closed between the hours of 6:00 p.m. and 8:00 a.m. d) During the non-racing season, the northerly parking lot shall not be utilized for patron parking. Mr. DeMarco, representing the,Los Angeles Turf Club (LATC), stated in part, that LATC requests that introduction of Ordinance No.2119 be continued to the May 2, 2000 Council meeting and the public hearing for Text Amendment 2000-001 be reopened. T.A. 2000- 01, amending and adding sections to the Arcadia`Municipal Code related to permitted used-in the S-1 (Special Use) Zone for certain nighttime activities. Mr. DeMarco stated, in part, that LATC would like additional time to conduct audio tests to get some noise levels, if there are any emanating from the race track. . This would be valuable information to the Council when determining whether or not Council wants to adopt the ordinance. • • Mr. DeMarco further expressed his belief that there was some miscommunication at the ' March 7th Council Meeting as to the exact nature of the request of LATC. They would like to meet with area residents and other interested parties to explain exactly what the track 6 414/00 • 42:0065 is trying to do on its property... then introduce Ordinance No. 2119 at the May 2and meeting in a slightly different form. He felt an extension of the hearing on T.A. 2000-001 and introduction of Ordinance No. 2119 would be beneficial to everyone. Mr. DeMarco noted reopening the public hearing may require additional notice to the public... LATC would pay the cost for the mailing. • Referencing a letter from Santa Anita Park, Councilmember Kovacic agreed there was miscommunication because it appears that certain outdoor activities are now being included in the LATC request. He was lead to believe at the public hearing, that Council was considering only, inside activities and, if so;reopening the public hearing would be appropriate. He now understands the track would like to propose limited outside activities. The City Attorney advised, and stated in part, if the original request of LATC and the notice to the public did not clearly indicate there would be outdoor usage of the kind described in recent correspondence, then he agreed that it would be appropriate to notice a new public hearing. As long as the hearing notice was broad enough to encompass the action Council may take to reopen the hearing, there is no legal requirement to advertise a new hearing, however, Council may, if they wish to do so. Mayor Pro tern Harbicht noted, although there is no legal necessity to reopen the public hearing, Mr. DeMarco's comments indicated the track would like to be good neighbors. In the spirit of fair play, and in fact, the referenced letter from Santa Anita does ask for • something different than that discussed at the March 7th Council meeting... the public hearing should be reopened for comment on those matters requested by the race track. It was MOVED by Mayor Pro tern Harbicht, seconded by Councilmember Marshall and CARRIED on roll call vote as follows to CONTINUE introduction of Ordinance No. 2119 to the May 2, 2000 meeting of the City Council and REOPEN and NOTICE the public hearing for that same date. AYES: Councilmembers Harbicht, Kovacic, Marshall and Chandler NOES: None ABSENT: None ABSTAIN: Councilmember Roncelli (for reasons previously stated) ADJOURNMENT Councilmember Marshall adjourned the meeting in memory of Jennie Kidd, stating, (In Memory of "unfortunately I learned this week that Virginia Kidd, affectionately known as Jennie Kidd, Jennie Kidd) was born August 29, 1923... passed away March 31st from an aneurysm in her head. She was a longtime resident of Arcadia. She is survived by her husband, Harold Kidd, her husband of forty-eight years. She has two daughters and one son. Our condolences go to the Kidd family. Jennie will be missed and remembered by many. Thank you." ADJOURNMENT Mayor Pro tern Harbicht adjourned the meeting in memory of John Lynn, stating, in part, (In Memory of It is my unpleasant duty to close the meeting in memory of a.good friend of mine and a John Lynn) good friend of.Arcadia, John Lynn.. John passed away in mid-March: He was born in 1917 in Scranton, Pennsylvania. .He was eightyrtwo.when he passed away. John served in the Persian Command of the U.S..Army during World War Il. Here in Arcadia he was an active member of the Arcadia Civitan Club and held many offices, including president and district governor. He was also an active member of the Arcadia Presbyterian Church, where he was an elder and a deacon. More.specifically, to the City of Arcadia, John was a volunteer in the Police Department for:nearly eight years. He • offered his time in several support areas including assisting with open house,. at community events, interacting with the senior population and he maintained the departments access in key control records. In addition to his volunteer activities he was a 7 414/00 is 1/25100 PLANNING COMMISSION MINUTES • 2. PUBLIC HEARING 1 000-001 Consideration of a text ainendnrient amending Section 9213.1.10.1 to allow horseracing and other events to be telecast via satellite feed seven (7) days a week until no later than 11:30 • a.m. In addition, they are requesting'that a new section be added to the Arcadia Municipal Code to allow for year-arothd usage of the restaurant located in the grandstand for non- horse racing activities and to Use the big screen monitor in the infield for code permitted uses at the track. The staff report was presented. Commissioner Sleeter remarked that he owns two properties within the 1000' radius of the property. Ms. Butler responded to a question by Commissioner Sleeter, by saying that the code was amended in 1992 to allow for live horseracing on Friday and Saturday evenings until 1:30 a.m. She explained the recent code changes that were requested by the applicant. She remarked that Chief Hinig, form the Police Dept. reviewed this request and commented that Santa Anita has provided good security in the past. The public hearing was opened. Bob Kimball, 140 Santa Cruz, was concerned about patrons of the racetrack who leave the track and utilize his neighborhood. They drive very fast and it is dangerous for his children and the others in the neighborhood. They drive through their neighborhood to get to the freeway rather than using the main thoroughfare. He asked what type of people would be going to a racetrack at 1:30 a.m. This is not a normal way of life and he characterized them as persons with no scruples. Most crimes occur at night. Tom Kocayh, 137 Santa Cruz, commented that this area has seen an increase in traffic since 1992 when nighttime racing was allowed. Allowing this to happen seven nights will undoubtedly increase crime levels. He was concerned about their safety. He did not object to utilization of the screen and the restaurant but he did not want people driving up and down his street at 1:30 in the morning: John Kivases, 400 Oxford, said they are used to the noise from the racetrack and at times it is nice to hear the voice of the announcer. But he did not want to hear races at 1:30 in the morning. In affect, their neighborhood has lost the use of their back yards because of all the noise that is created by the racetrack. He wanted to have the same peace and quite that the Planning Commissioners enjoy in their backyard. • Dirk Hudons, 428 Stanford, was concerned about people drinking that late at night. He thought some restriction should be placed on the,bar. Tom Austin, 285 W. Huntington Dr:, representing the racetrack explained the different sound . systems that they have in place. One system is a very powerful system that is utilized for live races. This system is never used in the evenings. However, they have another system that is used in the infield that is not as strong. The latter is used during the different festivals that are held in the infield. The system that will be utilized for this request is an indoor system. Outdoor speakers would not be used. With the exception of the Greek festival which ends approximately at 10:00 p.m., all. Arcadia City Planning Commission 3 1/25/00 • • • other similar events end usually ny 8:00 p.m. He stated that since 1992 when the code was amended,they have had a few evening events—about three Fridays in a year. • With regard to excessive drinking, he indicated that the rules would be the same as any other restaurant in the community. Generally,there are two persons in each car, so there would not be 400 cars in the parking lot. That number would more likely be about 160 cars. Depending on the number of people that they are expecting, they will utilize different parking lots. They close off portions of the building that would not be needed. Gates 5;and 6 would be utilized for these events. The sound system from the large monitor will only be,ol inside of the building. The screen is visible from the restaurant. The grandstand area will not be open during these vents. Patrons will be inside the building and they will be monitoring that so they are not outside. He did not object to closing off Gate 6 during these events. Commissioner Sleeter was concerned with patrons exiting north on Gate 5, traveling northbound on Colorado,making a right turn on San Juan and then traveling at high speeds on Santa Cruz. He had a problem with this He realized that the racetrack has a good security and monitoring of their parking but he was concerned after patrons leave their facility. Many of their patrons do not want to pay for parking. They park in his neighborhood and after the conclusion of the events they will walk over to get their cars. He knew of several vehicles that park there all day and the cars are gone by 10:00 p.m. His guests cannot park more than an hour, on race days in front of his house due to the parking restrictions. Closing gate 6 and using gate 5 only shifts the problem. It does not solve it. Commissioner Murphy said that the racetrack has served alcoholic beverages before; therefore, nothing has changed. Mt. Austin remarked that they do not have live racing at 1:30 a.m.but they are covering signals from other world events. The clock determines the need to be open until 1:30 a.m. Commissioner Sleeter returned back to the gate issue and said for a time the Police used to put out barricade but they are not doing that now. Commissioner Kalemkiarian said that is a different issue. They need to concentrate on the issue before them. Commissioner Sleeter was upset With the racetrack patrons utilizing their streets as a short cut to get to the freeway. Commissioner Murphy wondered how would they determine what gate to utilize? Under what circumstance would they use one vs. the other? Mr. Austin replied the crowd expectancy would determine which gate is utilized. When they are expecting a larger crowd they would use Gate 5. If they expect a larger crowd they may utilize the Civic Center exit. Chairman Bruckner said that this just pushes the traffic from one neighborhood to another. Commissioner Murphy remarked that if Gates 5 and 8 are utilized, it would not be as imposing because they are at.opposite sides. Flittlia city P1Atmittg artitttricsiott 4 1/25/00 Commissioner Huang thought tl vas rather late to have the restaurant a )arking lot utilized. Mr. Austin replied that the 1:30 a.m. is the same as what has been in place for Friday and Saturday nights since 1992. The noise would not be broadcast in the grand stands — only inside of the • building. j No one else spoke in favor of or in opposition to this item. Chairman Bruckner closed the public hearing. Commissioner Sleeter was concerned with their patrons not parking on the lot and utilizing their neighborhoodto park. He was concerned with the increased traffic created as a result and the speeds that they will be traveling through his neighborhood iri the early morning hours. He had concerns with people now being able to stay until 1:30 a.m. every night of the week. He did not want people . wandering that late at night through his neighborhood. He knows they are walking in the neighborhood because he has seen the torn tickets and programs on the street. He remarked that robbery is a crime of opportunity and he was concerned with the neighborhood's safety: All of his attempts in putting up barricades, similar to the ones in the Lower Rancho area,. have been unsuccessful. He thought that they had a valid concern and if they can mitigate it, they should. Chairman Bruckner asked if they could require a CUP? Ms. Butler replied that the Planning Commission could recommend to the City Council that this be permitted subject to an approved CUP. A CUP would allow them to place specific conditions of approval. If they fail to comply then the CUP can be revoked. The City has successfully done;this and they have revoked a CUP when there were problems associated with it. It would be easier to place conditions if a CUP is required instead of putting conditions in the code. The CUP is easier to enforce. Chairman Bruckner remarked that if they did require a CUP, in affect, they are adding another step to the process. This would allow them additional opportunity to review activities. Commissioner Kalemkiarian wondered if parking limit was to be in place that would help mitigate Commissioner Sleeter's.concerns. If someone repeatedly parked there, the Police would then ticket them. That would certainly stop someone from using their neighborhood to park, especially if the parking at the track is free. They have addressed the noise concern, since all activity will'be indoors. Ms. Butler felt that it would be a better if each request was considered separately. She remarked'that unfortunately, the City cannot address all issues and keep everyone happy. If the City Council approves this text amendment with the Planning Commission's recommendation of requiring a CUP, if problems arise, they can always bring the application back to the Planning. Commission for review. At that time, they can either revoke or impose additional conditions. She'reminded the Planning Commission that the applicant can have control over what their patrons do on site but cannot dictate what they do after they leave their site. MOTION It was moved by Chairman Bruckner, seconded by Commissioner Sleeter to recommend to • the City.Council approval of adding of a new section 9273.1.17 to the S-1 zone. At adii City PIafifiiffa Cb'iniiiissioii 5 I/25/00 • ROLL CALL: AYES: Commissioner Huang; Kalemkiarian, Murphy, Sleeter, Bruckner NOES: None MOTION It was moved by Chairman Bruckner, seconded bk Commissioner Huang to recommend to the City Council approval of adding of a new section 9273.1.18 to the S-1 zone. ROLL CALL: AYES: Commissioner Huang, Kalemkiarian, Murphy, Sleeter, Bruckner NOES: None MOTION It was moved by Chairman Bruckner, seconded by Commissioner Huang to recommend approval to the City Council by adding a new section to allow extended hours of satellite wagering subject to an approved CUP. ROLL CALL: AYES: Commissioner Huang, Kalemkiarian,Murphy, Sleeter, Bruckner NOES: None • • • • A3tiia City Platiriitig Cbmomssibii 6 1725/0a � �e • • • • • • • • • . CITIZEN CORRESPONDENCE S. E. & ]B. J. Mueller 292 B Oakhurst Lane Arcadia, Ca. 91007 RECEIVED APR 1 9 2000 April 16th, 2000 Subject: Text Amendment 2000-001 • 'ommunity Development Division 40 West Huntington Drive, ost Office Box 60021 .rcadia, CA. 91066-6021 ity Council: • Ve the above are strongly against the amendment referenced above to "-- amend section Z73.1.10.1 of the Arcadia Municipal Code to allow horseracing and other events to be telecast is satellite feed seven (7) days a week until no longer than 1:30 a.m." his would bring much more traffic, crime, noise and other disturbances to the beautiful city of .rcadia. If the track can't make a decent return with the current racing season and the off-track etting, the additional revenue would come from those addicted to betting, a class of individuals A needed in this city. Je can see this proposal as a detriment to the property values in this city and thereby lowering to City's income from taxes, while costing much more for the necessary police and other service ersonnel to maintain law and order in the city, to say nothing for the clean-up crews necessary work after the close of these occasions. efinitely a bad move for this City. nc o ely, -740 :ep[hen E. M ler - .,verly J. Mueller • RECEIVED REED 8c BROWN LLP CITY OF ARCADIA •STEPHEN W. REED LAWYERS APR 1 ••11iNE MAR 26)x C.BROWN 35 NORTH LAKE AVENUE. SUITE 960 (6 4' s-452I ROBERT L.Toms, JR. PASADENA. CALIFORNIA 91101-1856 FAX NUMBER MICHAEL J. CoPPESS CITY Ca 0N41§1./453 114.53 • E.J. CALDECOZ-r RECE ti V E D E MAC: OF Cot sea. reedbrown@reedbrownlaw.com April 8, 2000: APR � • ®eveiopTIeft Services . • City Council • City of Arcadia • PO Box 60021 Arcadia CA 91066-6021 RE: Santa Anita Noise Dear Councilmen: Several weeks ago I appeared before you at your regular meeting to comment on the proposed ordinance under consideration at the request of the Santa Anita Race Track for authorization to conduct nighttime operations, At that particular meeting I expressed considerable concern about the noise level which I anticipated would be broadcast from the track during night events. I left that meeting with the clear impression that the consensus among the Council was that it would be inappropriate for the race track to be permitted ■ operations which would continue or expand the noise level radiating to its neighbors. During my remarks to you I commented on the fact that, when I originally purchased my home on • Cambridge Drive in 1975, I found it a novel experience to be able to stand in my back yard on a Saturday or, Sunday afternoon and, in my mind's eye, envision the race that was occurring. I could follow the horses on the track by the fluctuating levels of crowd noise. That was and continues to be acceptable. However, I also commented to you on the fact that, in recent years, I and my neighbors have increasingly been subjected to continuous excessive noise from events at the track, particularly on the weekends, both afternoons and evenings.•That continues to this very day. Today I received a copy of The Arcadia Weekly reporting on the fact that Santa Anita Racetrack now says that it wants to have outdoor night events. According to the article, Lonny Powell, President of the Turf Club, has said that it expects to be permitted to operate its business within the same guidelines as other businesses. I doubt seriously that any of my neighbors would object to the track being operated under the same guidelines as other businesses. To my knowledge, no other business in Arcadia generates noise and crowds remotely approaching that generated by the racetrack. To my knowledge, no other Arcadia business imposes on its neighbors as Santa Anita Racetrack does. Unfortunately, our experience seems to indicate that the Track really is not interested in operating under the same guidelines which govern other businesses. • City Council 1 1 April 10, 2000 Page 2 As I dictate this letter, I am inside my house with all of the doors and windows closed. Nonetheless, I can clearly hear the entertainment from the track which has been blaring all afternoon today. It is not the crowd noise rising and falling as the horses run around the track. It is the noise of a loud musical group. Perhaps my pique stems from the fact that I did not get to choose the music — I can guarantee you the music is.not to my liking. In truth, however, I would be just as offended by the noise intrusion if the track had employed the Los Angeles Philharmonic Orchestra to play classical music all afternoon. I should not be subjected to their choice of noise, music, or other entertainment any more than I would expect to subject them;to mine. In recent weeks I have received assurances from a representative of the track that it wished to be "good neighbor." At ten minutes after 6 this morning I was awakened, as is often the case, by the loudspeaker system at the track hailing a veterinarian to the barns. It is outrageous to suggest that an organization that can spend millions of dollars upgrading a restaurant, remodeling its track and other facilities could not do such a minor thing as adjusting the levels of its speaker system or find a new more neighborly method o hail people in the barn areas and on the infield! Perhaps, in a perverse way, we should be grateful for the behavior of the track at this time, while its applications are pending before the City Council. We have been given all sorts of assurances about its good intentions and desire to be a good neighbor. However, its actions speak considerably louder (the pun is intended) than its words. I respectively urge you first to continue to course of action you began several weeks ago aimed at restricting night operations at the track to those which will make no noise and will not impose additional burdens on the neighborhood. Secondly, I urge you to undertake a serious study of the noise pollution.coming from the track. Take Mr. Powell seriously at his word. Impose the same guidelines on the track as are imposed on other businesses. Very truly yours, • . BR.WN.LLP k AF W Ien W. - -ed SWR:lc lc c:Ilc0lletterslarcadiacitycouncil.0;-08.doc • • • RECEIVED February 29, 2000 MAR 2 1 2000 • 582 W.Huntington#A °` Arcadia, CA 91007 • Mr. Tom Varela Simulcast Operations • Santa Anita Park 285 W. Huntington Dr. • Arcadia, Ca 91007 • Dear.Sir: • • I am writing to you as a concerned neighbor who lives.across the street from the race track. I am addressing you because I was told that you are in charge of maintenance at the park, but I am also addressing the owners of the park as well, who are interested in expanding usage of the park. • • I am concerned about the expanded hours of the park because of the cleaning schedule the park has been on in the past. I am new to the neighborhood and have enjoyed the quiet nights until the race season began in December. At that point, on race days, at about midnight the sound of sweepers pierced the air. I made several calls to different people and for the most part have not heard them that late at night. However it has not completely stopped and I wanted to let you know this. I have conferred with other • members of the condo association and they to have not liked the noise either. The second item I wanted to bring up is my concern that the park would like to extend the • hours of the usag-e.of the park. I want the management to know that I and others from Fashion Park Villas would not approve of this Move if it means that the park will be cleaned after eleven o'clock at night. I appreciate your consideration to this matter and hope this will be taken into account when future decisions about the usage of the park are made. Thank you. . Sincerel , ,e,e I / • Laurel Bullock • • • • ic2:1" • /11-71, .,L' fr1kt,44 L . R e E D z 4:ff Fp I • glo e u zr2,,0 70_kg / . 1 . c/ (4. • 4:1 .47 r - 7 Ste/ 11.,64./ict- 6,1e el te_ ,4--• • / ,411-17 ri 4 kt.pe-.5-z ./4 s keys el • 67f— • <•-ke 1 d.--41-14167-1 • KA. r :_./-<--(\f el/38 74:2- 2 e 4r-04 (-? ((c-i (149077 • , ....... r • • 14 February 2000 • Ms Donna L. Butler FEB. 1 7 ��� Community Development `Division ;r;c,;�i: t:':;f` u '' 240 West Huntington Drive ° "`°'"L5°: .Y�3i :m� � Arcadia, CA 91007 . Dear Ms Butler: We. have lived on Santa Rosa Road since 1960 . The area was quiet, almost rural, except for racetrack traffic during late December through sometime in March. Then came the freeway noise, Oak Tree racing, Sunday racing, racing through the month of April, and lately what passes as "entertainment" in the infield, which is nearly unbearable on some Saturday and Sunday after- noons. I'M sure that if we were to turn our music to the volume which comes from the racetrack, we 'would be cited for disturbing the peace. Therefore, we want to go on record as being unalterably OPPOSED to any further use of the "big screen" or any other type of outdoor entertainment Santa Anita may try to foist on the citizens of. Arcadia, most especially those of us within "hearing" distance. What they do indoors, such as the restaurant, is fine with us. Just, please, don' t ask us. to endure any more Mariachi and rock music when we are in the privacy of our own homes and are unable • totturn down the volume, or better yet, - turn it OFF! Finally, Mr. Harbicht should refrain from voting /on Santa Anita . issues since he obviously is beholden to them. Sincerely, • ec,r,;(,;,. Guy H. Richards Patricia A. Richa ds 601 Santa Rosa Road Arcadia, CA 91007 • • • • • i - JAN 12 2000 • _ tu(_/zG14- — • etioa.4--e—P-/;---ziel • Al;/. t4 ,fr2dg44 6,-d6 ,/ -.J.Le:6c-/•-•:: - • G/1-40,1_ 71-2-A4 • oji, & ig ,*4Z7 Lit LI fdd.jl'd d„-eeed . '771-e.e64. tt)---24-1 "-LW 44_ ) . • I 1/1-e-- cl ,qt„ • • ey /61. 7f,,,a•?ti 19-)1 • -4 RecE ivED JAN 18 2000 Cmgazikly Dove'ecwn tia s Joseph & Susan Ruvolo 339 Oxford Drive Arcadia, CA 91007 • • January 11, 2000 Arcadia City Planning Commission 240 West Huntington Drive Arcadia, CA Re: Proposal to amend Section 9273.1.10.1 to allow horseracing and other events to be telecast via satellite feed seven days a week until no later than 1:30 am. Dear Planning Commission: I wish to express our strong opposition to the above proposed amendment. As residents of Arcadia for 20 years, we are concerned about the noise, the traffic and the crime associated with late night events being held at the race track seven days a week. We have four members in our household, all registered voters and all concerned about the proposed amendment. • Sincerely, 01.04 '/eLf4A-0-/ Susan Ruvolo on behalf of our entire family: Joseph Ruvolo . Michelle Ruvolo Julie Ruvolo JAN 1 1 2000 ai ai��;�n 112 Santa Cruz Road Arcadia, CA 91006 January 10, 2000 Arcadia City Planning Commission 240 West Huntington Drive Arcadia, CA 91007 Dear Ms. Butler and Whom It May Concern: I am writing to oppose the proposal to amend Section 9273.1.10.1 to allow horseracing and other events to be telecast via satellite feed seven days a week. I also oppose the request that a new section be added to the Arcadia Municipal Code to allow for year- around usage of the restaurant located in the grandstand for non-horse racing activities. As a resident who lives within walking distance to the racetrack,s have experienced countless traffic delays when there is activity in the racetrack. 1 have witnessed strange faces walking down my street. As a parent, 1 fear for the safety of my children. The 101 Bar on Huntington Dr. is frequented by a lot of people coming from the racetrack. These people are within walking distance to my home. Who knows what kind of action these people will take when they have lost money in the racetrack or is intoxicated? I don't agree that the racetrack or the restaurant located in the grandstand be opened to any other kind of activitiy. We have enough trouble dealing with the horseracing crowd. Enough is enough. Arcadia is kno;n for its community of homes and a safe neighborhood. Please do not add anymore activity to the racetrack. Thank you for your prompt attention to this matter. A Concerned Arcadia Citizen, A Yee W. Eng • • 7 Jpi 1 't 2001 ` o Atli 112 Santa Cruz Road Arcadia, CA 91006 January 10, 2000 Arcadia City Planning Commission 240 West Huntington Drive Arcadia, CA 91007 0 Ja Dear Ms. Butler and Whom It May Concern: I am writing to oppose the proposal to amend Section 9273.1.10.1 to allow horseracing and other events to be telecast via satellite feed seven days a week. I also oppose the request that a new section be added to the Arcadia Municipal Code to allow for year- around usage of the restaurant located in the grandstand for non-horse racing activities. As a resident who lives within walking distance to the racetrack; I have experienced countless traffic delays When there is activity in the racetrack. I have witnessed strange faces walking down my street. As a parent, I fear for the safety of my children. The 101 Bar on Huntington Dr. is frequented by a lot of people coming from the racetrack. These people are within walking distance to my home. Who knows what kind of action these people will take when they have lost money in the racetrack or is intoxicated? I don't ,agree that the racetrack or the restaurant located in the grandstand be opened to any other kind of activitiy. We have enough trouble dealing with the horseracing crowd. Enough is enough. Arcadia is known for its community of homes and a safe neighborhood. Please do not add anymore activity to the racetrack. Thank you for your prompt attention to this matter. A Canemed Arcadia Citizen, Rayr}i nd En • l REED 8C BROWN LLP STEPHEN W.REED LAWYERS TELEPHONE MARK C. BRowN 35 NORTH LAKE AVENUE. SUITE 960 (626)449-4521 ROBERT L.TOMS. JR. PASADENA. CALIFORNIA 91101-1856 FAX NUMBER MICHAEL J. COPPESS (626)449-7453 E.J. CALDECOTI' OF COUNSEL reedbrown @reedbrownlaw.com • January 11, 2000, RECEIVED JAN 1 3 2000 Arcadia City Planning Commission ,a•."" MCZ:3 Attention: Community Development Division sion 240 West Huntington Drive Arcadia, California 91006 RE: Application of Los Angeles Turf Club, Inc./Hearing January 25, 200.0 Dear Sirs: This letter is in response to the formal notice which I and others living within 1,000 feet of the Santa Anita Race Track have received regarding the application of the Los Angeles Turf Club, Inc. for two (2) revisions to the Arcadia Municipal Code. The notice is unclear as to how the use of the "big screen monitor in the infield for code permitted uses at the track" will relate to the proposal to permit the telecast of horse "and other events" seven (7) days a week until 1:30 A.M.. My specific concern relates to the transmission of sound from the racetrack into my neighborhood. At the present time, due to the arrangement of the loudspeaker system at the track, we are able to hear virtually all events at the track, including those that extend into the night. At 6:30 AM, we can clearly hear the barns calling for veterinarians. In the evenings, when the track permits events in the infield, we are obliged to participate as well since we cannot escape the noise. With the doors and windows of my home closed, I can still hear all the music whether I want it or not. I have written to the Los Angeles Turf Club, Inc., asking that they do something about the noise. Thus far my letters have been to no avail. I believe that we have a legitimate concern that if "horse racing and other events" are permitted to be displayed on the big screen in the infield, we will also be treated to the accompanying sound - again, whether we want it or not! I found nothing in the negative declaration which addressed that issue. I found no mitigating requirements which appeared designed to protect the neighbors of the track from the intrusion into their homes of the noise •from the track - especially after 6PM when all racing has ended. In actual fact, the negative declaration, under the heading "Environmental Factors", failed even to consider noise factors. The sound intrusion from the track constitutes a nuisance to those of us who live within earshot of its speaker system. There is absolutely no legitimate reason that the speakers are • Arcadia City Planning Commis • January 11, 2000 Page 2 aimed outward toward the surrounding neighborhoods rather than inward toward the infield. There is similarly no reason for the sound to be turned up as loud as it always is. But the track can do it, so it does! Those of us living near the track moved into ours:neighborhoods with the full understanding that horse racing was conducted there in the afternoons during certain specific racing meetings. Over the years, perhaps as a result of a decline in interest in horse racing, the track has expanded its activities into the evenings and well beyond the scheduled race meetings to sponsor other events—all of which have adversely affected the tracks neighbors. I respectfully request that you impose stringent noise controls on the Los Angeles Turf Club, Inc., both in respect to the Code changes which it is requesting and with respect to its other operations. Basic courtesy dictates that neighbors act politely toward each other so as not to impose upon them. That is a principle which seems to have escaped the Los Angeles • Turf Club, Inc. Perhaps you would be kind enough to remind them of it. Very truly yours, : : :ROWN LLP 1 �� 41 4111P■_,4011.1 aft. i �/ . evenW. SWR:sr SGYR c:Iswr9lthisweeksworkIstuff osendlcity of arcadia.doc O t/c9 a 4(0 PP I Memorandum kali ha °" arcadia redevelopment agency DATE: May 2, 2000 TO: Chairperson and Agency Board FROM: Don Penman, Deputy Executive Director P;/By: Peter P. Kinnahan, Economic Development Administrator TA Prepared by: Brian Saeki, Redevelopment Project Analyst RE: Report and recommendation to approve Design Review for the property at 29 E. Huntington Drive (formerly Steerburger Restaurant). SUMMARY In May 1998, the Arcadia Redevelopment Agency Board approved interior and exterior improvements to 29 E. Huntington Drive (formerly Steerburger Restaurant). The Applicant is now ready to proceed with the improvements but must again receive Agency Board approval in accordance with ARA 126 which states that Agency Board approval for a design review is only valid for a period of one (1) year. The new plans are similar to what was approved in 1998. The applicant is proposing to make substantial modifications to the existing structure. The building will be divided into 2,116 square feet of retail space on Huntington Drive and 2,381 square feet of dental office space of which 1,368 square feet will be new construction located at the north end of the existing building. A modification for parking will be required. Additionally, the existing building facades (north, south, and east) will be rehabilitated with substantial improvements. The Applicant has applied for financial assistance through the Agency's Commercial Façade Rehabilitation Program (CFRP). The exterior improvements are the focus of this design review. BACKGROUND WORK PROPOSED: Exterior and interior improvements to 29 E. Huntington Drive APPLICANT: Dr. Hanfu Lee 10 E. Huntington Drive, Suite D Arcadia, CA 91006 LOCATION: 29 E. Huntington Drive (Location Map, Attachment No. 1) LASER IMAGED Design Review Page 2 05/02/2000 EXISTING LAND USE: Currently vacant. Former location of the Steerburger Restaurant EXISTING ZONING: CBD (Central Business District) GENERAL PLAN DESIGNATION: Commercial LAND USE: Commercial SURROUNDING LAND USES: North: Public— Parking District No. 2 and U.S. Post Office South: Commercial — H&R Block, Arcadia Fast Print East: Commercial Office — Law Offices West: Commercial Office — Cellular Phone Co. SITE AREA: 7000 Sq. Ft. FRONTAGE: South: 50 feet on Huntington Drive North: 50 feet facing Parking District No. 2 and alley PARKING PROVIDED: 3 Standard Provided 1 Disabled provided 4 Spaces provided (Total) 3 Spaces allotted in Parking District No. 2 7 Total spaces applied toward code requirement PARKING REQUIRED: 6 Retail Space 16 Dental Office 22 Total spaces The Applicant has submitted a request for a parking modification for 15 spaces through the Community Development Division. PURPOSE OF USE AND DESIGN REVIEW The purpose of the Agency's Design Review is to ensure that proposed projects meet adopted City and Agency standards and design guidelines based upon the following criteria: Design Review Page 3 05/02/2000 1. The general use and design considerations, including the character, scale, and quality of design are consistent with the Redevelopment Plan, the Zoning Ordinance, and adopted use and design guidelines; 2. The use and architectural design of structures and their materials and colors are visually compatible with surrounding development and improvements on the site, and design elements (i.e., screening of equipment, exterior lighting, signs, awnings, etc.) have been incorporated to further ensure the compatibility of the structures with the character and uses of adjacent development; 3. The location and configuration of structures are compatible with their site and with surrounding sites and structures, and do not dominate their surroundings to an extent inappropriate to their use; and 4. The use, design and layout of the proposed project will not unreasonably interfere with the use and enjoyment of neighboring existing or future development, and will not result in vehicular and/or pedestrian hazards. ANALYSIS A. DESIGN FEATURES The Applicant, Dr. Hanfu Lee has prepared and provided a color board and colored elevations of the buildings for staffs review. They are available for review in the Economic Development Office and will be on display at the Agency meeting. The Applicant proposes to make substantial changes to the appearance of the structure. The current structure features flat surfaces on all sides (brick veneer and stucco) and an uninteresting flat roofline. The new design provides major building articulation through the use of a variety of materials (shake roof tiles, facia board, stucco plant-ons, exterior fixtures, new window openings, and landscaping planter). The proposed Huntington Drive elevation represents a major improvement over the current architectural theme. The current storefront has a flat, brick veneered surface and no window openings. The Applicant proposes to rehab this elevation with more inviting and traditional retail design elements. The new façade will feature three entrances (two for the retail sales area and another on the east for the dental office), new window openings (trimmed in dark blue adjacent to the retail entrance), a two foot high landscaping planter, and a sloped dark gray cedar shake roof. Wall surfaces will be blue-gray stucco with white and dark blue trim accents. The proposed changes to the rear of the building are similar to the front (window openings, dark gray shingle roof, blue-gray stucco walls with white and dark blue trim and facia boards, and landscaping planters). The eastern elevation is immediately adjacent to a newly installed storm drain and pedestrian access easement connecting Parking District No. 2 and Huntington Drive. Design Review Page 4 05/02/2000 This easement was obtained from the previous owner as part of the Pedestrian Accessway Component of the Downtown 2000 Revitalization Project. Because of the easement (and the prospect of future foot traffic), care has been taken to include architectural detail on the eastern façade. This detail includes new window openings, door openings, and facade articulation. Landscaping has been included in planters near the rear entry. B. STAFF CONDITIONS OF APPROVAL • The building colors and materials shall conform to the exhibits as presented to the Agency Board, and as shown on Attachment 2. • The Arcadia Redevelopment Agency approval is valid for a period of one (1) year as per ARA 126 adopted by the Arcadia Redevelopment Agency on December 2, 1986. • The Applicant shall comply with all other conditions of approval required by the Development Services Department, Public Works Services, and the Arcadia Fire Department. ENVIRONMENTAL FINDINGS The Comprehensive Downtown 2000 Business Incentive Program, which includes the CFRP, was assessed by The Planning Center (TPC) in 1996. Based upon their analysis, a Negative Declaration was adopted which covers all Applicants taking part in the CFRP. RECOMMENDATION IT IS RECOMMENDED THAT THE ARCADIA REDEVELOPMENT AGENCY APPROVE THE DESIGN REVIEW FOR 29 EAST HUNTINGTON DRIVE SUBJECT TO THE DEPARTMENTAL CONDITIONS LISTED ABOVE. Approved: " William R. Kelly, Executive Director Attachments: 1. Location Map 2. Plans for 29 East Huntington Drive LOCATION MAP II J WHEELER AVENUE GO r Z Parking District No. 2 N TH Scale - 1" : 80' ( ) — . > H \,Dr. and Mrs. Lee's Property 29 E. Huntington In HUNTINGTON DRIVE (Z 0 0