HomeMy WebLinkAboutNovember 7, 2000ANN O T A T E D .
A G E N D A
Arcadia City Council
And
Redevelopment Agency
Meeting
November 7, 2000
5:00 p.m.
Council Chambers Conference Room
ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic
2.
ACTION
All present
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIUREDEVELOPMENT AGENCY (NON- PUBLIC HEARING/
FIVE MINUTE TIME LIMIT PER PERSON) No one spoke
STUDY SESSION
a. Review, discussion and direction regarding finalization of Police Station architecture
and exterior materials. Approved the proposed
architecture, building
elevations& exterior
b. Review, discussion and direction regarding City entrance signs, directional signs materia]8
and banners. Staff to incorporate horse image in design s -o
for Council's review.
CLOSED SESSION At 6:10 p.m. the Council
RECESSED to Closed Session.
RECONVENED in Council Chmbr.
a. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel at 7:00 p.m.
regarding request for Amicus Support for Petition for Certiorari to United
States Supreme Court in Alameda Books. Inc. vs. City of Los Angeles, 2000
Daily Journal DAR 9569 (Ninth Circuit, August 28, 2000.)
Pursuant to Government Code Section 54956.9(a) to meet with legal counsel
regarding request for Amicus Support — Lim vs. City of Long Beach, United
States Supreme Court.
C. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel
regarding request for Amicus Supoort for Petition for Certiorari in the United
States Supreme Court in Young vs. City of Simi Valley, 216 F.3d 607 (911h Cir.
2000).
d. Pursuant to Government Code Section 54956.9(a) to confer with legal counsel
regarding the case of Sully - Miller vs. City of Arcadia.
Gary A. Kovacic, Mayor • Mickey Segal, Mayor Protempore • Roger Chandler, Dr. Shang Chang, Gall A. Marshall, Council Members
William R. Kelly, City Manager
June D. Alford, City Clerk
7:00 p.m.
Council Chambers
INVOCATION
PLEDGE OF ALLEGIANCE
ACTION
ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic _
3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS
MOTION: Read all Ordinances and Resolutions by title only and waive
reading in full.
4. PRESENTATION of Mayor's Youth Service Award to Janet Chew.
5. PRESENTATION of Mayor's Senior Service Award to Carol Curtis.
6. PRESENTATION to Shelina Kurwa for her achievements at the L.A. County Fair.
7. PRESENTATION to the Arcadia High School Apache Marching Band for their participation in the
75th Annual White Mountain Apache Tribal Fair and Rodeo in Whiteriver, Arizona.
8. PRESENTATION of Proclamation declaring Festival of Bands Day.
9. PRESENTATION of Proclamation declaring Childhood Lead Poisoning Prevention Week
10. PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the
proposed item of consideration. You are hereby advised that should you desire to legally challenge any action taken by the
City Council with respect to the proposed 10a. and 10b.you may be limited to raising only those issues and objections which
you or someone else raised at or prior to the time of the public hearing.
a. Recommendation to authorize an expenditure of $118,667.00 in California
Law Enforcement Equipment Programs Funds, and to authorize the City
Manager to enter into a contract with Executive Information Services for
the purchase of hardware and software for a mobile digital computer
system for the Arcadia Police Department.
b. Recommendation to utilize Local Law Enforcement Block Grant Funds in
the amount of $39,209.00 for the Police Department.
11. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIL (NON- PUBLIC HEARING /FIVE MINUTE TIME LIMIT
PER PERSON)
12. MATTERS FROM ELECTED OFFICIALS
City Council Reports/ Announcements /Statements /Future Agenda Items
2
7:00 p.m.
Council Chambers
ACTION
INVOCATION Reverend Jeremiah Chen, Evangelical Formosan Church of Arcadia
PLEDGE OF ALLEGIANCE Martin Plourde, Principal, Arcadia High School
ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic All present
The City Attorne announced, no reportable action taken on Closed Session Item No. 2d.
Closed Session I ems 2a 2b & 2c - Council ma'orit vote for Amicus Su ort
3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None
MOTION: Read all Ordinances and Resolutions by title only and waive Adopted S -n
reading in full.
4. PRESENTATION of Mayor's Youth Service Award to Janet Chew.
5. PRESENTATION of Mayor's Senior Service Award to Carol Curtis.
6. PRESENTATION to Shelina Kurwa for her achievements at the L.A. County Fair.
7. PRESENTATION to the Arcadia High School Apache Marching Band for their participation in the
75`h Annual White Mountain Apache Tribal Fair and Rodeo in Whiteriver, Arizona.
8. PRESENTATION of Proclamation declaring Festival of Bands Day.
9. PRESENTATION of Proclamation declaring Childhood Lead Poisoning Prevention Week.
10. PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the
proposed item of consideration. You are hereby advised that should you desire to legally challenge any action taken by the
City Council with respect to the proposed 10a. and 10b.you may be limited to raising only those issues and objections which
you or someone else raised at or prior to the time of the public hearing.
Pub.Hrg. Closed
a. Recommendation to authorize an expenditure of $118,667.00 in California Approved
Law Enforcement Equipment Programs Funds, and to authorize the City
Manager to enter into a contract with Executive Information Services for
the purchase of hardware and software for a mobile.digital computer
system for the Arcadia Police Department.
b. Recommendation to utilize Local Law Enforcement Block Grant Funds. in Pub.Hr Closed
the amount of $39,209.00 for the Police Department. ppr°ve -
11. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS Lee Segal
THE CITY COUNCIL (NON- PUBLIC HEARING /FIVE MINUTE TIME LIMIT Isabel Cho
PER PERSON) Annie Chen
12. MATTERS FROM ELECTED OFFICIALS
City Council. Reports/ Announcements /Statements /Future Agenda Items See Minutes
PAP
RECESS CITY COUNCIL ACTION
13. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL: Agency Members Chandler, Chang, Marshall, Segal and Kovacic All present
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE REDEVELOPMENT AGENCY (NON - PUBLIC HEARING /FIVE MINUTE TIME
LIMIT PER PERSON)
a. Minutes of the October 10 and October 25 adjourned regular meetings
and the October 17 regular meeting.
ADJOURN REDEVELOPMENT AGENCY to November 21, 2000 at 6:00 p.m.
RECONVENE CITY COUNCIL
14. CITY CLERK
No one spoke
Recommendation to appoint one member to the Sister City Commission to fulfill shone Wane 5 -0
an unexpired term.
15. CONSENT
a. Minutes of the October 10 and October 25 adjourned regular meetings Approved s -n
and the October 17 regular meeting.
b. Recommendation to award a contract to M.W. Loyd, Inc. in the amount of Approved 4 -1
$87,430.00 for construction of refuse /recyclable bin enclosures and brick
dust bins at various City facilities and to negotiate a contract change order
for the construction of a refuse /recycling enclosure at the Arcadia Chamber
Commerce at a cost not to exceed $10,500.00.
C. Recommendation to approve Final Map 52874 for a 16 -unit residential Approved 5 -0
condominium project at 401 California Street.
d. Recommendation to authorize an appropriation of $270,000.00 from the Approved 5 -0
unapproriated Surplus Fund #25, Emergency Fund (Cash Basis) to a line
item designated to account for actual costs related to mud and flood
mitigation measures.
e. Recommendation to award a one -year contract extension in the amount of Approved 5 -0
$121,829.00 with LA Cha Maintenance Company for janitorial and porter
services at City facilities for fiscal year 2000 -2001.
f. Recommendation to award a contract to Torres Construction in the Approved 5 -0
amount of $144,044.00 for the City Hall ADA Compliance Modification Project.
3
• 1
Consent continued ACTION
g. Recommendation to accept all work performed by Sheldon Mechanical Approved 5 -0
Corporation for the replacement of a 30 -ton chiller for the City Council
Chambers as complete and to authorize the final payment to be made in
accordance with the contract documents, subject to a retention of $3,166.70.
h. Recommendation to Adopt Resolution No. 6202, a Resolution of the Adopted 5 -0
City Council of the City of Arcadia, California, approving the second }
amendment to the San Gabriel Valley Council of Governments Joint Powers
Authority amended and restated Joint Exercise of Powers Agreement.
Recommendation to approve a cooperative purchase of two (2) 2000 Ford Approved 5 -0
Crown Victoria black and white patrol vehicles with the City of Pasadena
from Miracle Ford at a total cost of $47,055.60.
Recommendation to enter into a Professional Services Agreement with Approved 5 -0
Revenue& Cost Specialists, LLC for an overhead cost allocation plan
and a comprehensive fee and rate study.
16. CITY ATTORNEY
a. Recommendation to Adopt Ordinance No. 2137, an Ordinance of the Adopted 4 -0 with
,City Council of the City of Arcadia, California, amending the zoning code 1 abstention
of the City f Arcadia to rezone the properties located at 2606, 2615 (Chandler) ber
Y P P Chandler)
Greenfield, 2601, 2600, 2607 Lee Avenue, 2601 and 2600 Second Avenue;
2601 and 2600 Third Avenue and 2601 and 2536 Fourth Avenue from
R -2 to R -1 7,500, zone change case Z -00 -001.
Recommendation to Introduce Ordinance No. 2138, an Ordinance of the Introduced 5 -0
City Council of the City of Arcadia, California, amending Article VI, Chapter 4,
Part 2, Division 1 of the Arcadia Municipal Code regarding the distribution of
written materials within the City of Arcadia.
ADJOURN CITY COUNCIL to November 21, 2000 at 6:00 p.m. in memory of Joyce Suess.
ADJOURNED at 8:47 p.m. in memory of:
Hsiu Yu Chen
Joyce Suess
Tom Romano, Sr.
12
STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
DATE: November 7, 2000
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager / Development Services Director
Michael Busch, Transportation Services Officer VA6
SUBJECT: Recommendation to adopt Resolution 6202 and to approve the
second Amendment to the San Gabriel Valley Council of
Governments Joint Powers Authority amended and restated
Joint Exercise of Powers Agreement
Summary
Attached for City Council's review and adoption is Resolution 6202 and
approval of the second amendment to the San Gabriel Valley Council of
Governments ( SGVCOG) Joint Powers Authority amended and restated Joint
Exercise of Powers Agreement. As the Council may be aware, SGVCOG
was created through a JPA between twenty —nine (29) different agencies in
the San Gabriel Valley. The SGVCOG has been responsible for creating
other public agencies such as the Alameda Corridor East Construction
Authority (Authority) to fulfill the financial, construction and management of
the Alameda Corridor East Project (ACE).
The Development Services Department is recommending approval of the
second amendment to the San Gabriel Valley Council of Governments Joint
Powers Authority amended and restated Joint Exercise of Powers
Agreement. These approvals will allow ACE to issue bonds for cash flow
purposes.
Discussion
The San Gabriel Valley Council of Governments ( SGVCOG) was established by a
Joint Powers Agreement (JPA) entered into as of March 1, 1994. The City is a party
to the Agreement and a member of the SGVCOG. The SGVCOG amended the
Agreement, effective September 17, 1998, creating the Alameda Corridor East
co N . / 5��+-
Construction Authority for the purpose of implementing the Alameda Corridor East
Project (ACE), consisting of improvements at locations at 55 grade crossings on the
Union Pacific Railroad routes throughout the San Gabriel Valley. To date, the ACE
Project funding requirements have been fairly modest and are primarily addressed
by a loan from the City of Industry and by grants from the MTA that are disbursed on
a reimbursement basis as debts come due. However, at the beginning of the new
year, the rate of expenditures will increase as the project moves forward and Federal
and State funding is reimbursed after invoices have been paid. Thus, the Authority
staff has determined that the Authority will experience cash flow difficulties by early
2001 as it lets more contracts to implement the ACE Project. The Authority has
retained financial advisors and bond counsel to advise it with respect to financial
alternatives. The advisors in consultation with Authority staff have determined that a
short-term borrowing will be the best course of action to solve the cash flow
concerns.
The first step in authorizing the short term borrowing is to amend the SGVCOG
Agreement to provide for the power to borrow, incur indebtedness and /or issue
bonds. The short term borrowing that is contemplated is a tax exempt commercial
paper issue which is essentially a short term bond issue. The interest and principal
on the issue will only be payable from monies pledged or otherwise designated for
the ACE Project. The City of Arcadia and other cities in the SGVCOG will not be
liable for any of the indebtedness.
Fiscal Impact
There is no fiscal impact associated with staff's recommended action. This action is
only to allow the Authority to bond on either already pledged or designated funds.
Further, the adoption of Resolution 6202 and the approval of the Second
Amendment to the SGVCOG JPA has been determined by legal counsel that such
action will have no effect whatsoever on our City's liability, creditworthiness or its
own ability to issue debt.
RECOMMENDATION
It is recommended that the City Council adopt Resolution 6202 and
approve the Second Amendment to the San Gabriel Valley Council of
Governments Joint Powers Authority amended and restated Joint
Exercise of Powers Agreement,
Approved By: " W*
William R. Kelly, City Manager
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STAFF REPORT
November 7, 2000 ADMINISTRATIVE SERVICES DEPARTMENT
TO: Mayor and City Council
FROM: Tracey L. Hause, Administrative Services Directoiz
SUBJECT: RECOMMENDATION TO AUTHORIZE THE CITY MANAGER
TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT
WITH REVENUE & COST SPECIALISTS, LLC FOR AN
OVERHEAD COST ALLOCATION PLAN AND
COMPREHENSIVE FEE AND RATE STUDY
(1111► lu F-11111,119
In order to ensure the City is utilizing comprehensive overhead rates and accurately
accounting for the true cost of providing various services within the City operations, a
complete overhead cost allocation and comprehensive fee and rate study is
recommended. The cost allocation plan the City is currently using was developed over 5
years ago. Components of the plan have been updated by inflation and the plan is still
utilized for budgeting purposes. However, an up -to -date database using current audited
financial statements, a review of the cost of services provided by the City, both internally
and externally, and an independent review of the City's methods can provide the
assurance of an accurate overhead cost allocation and comprehensive fees.
Requests for proposals were mailed to consulting firms that have experience in these
areas. On September 29, 2000, two proposals were received. The proposals were
reviewed and it was determined that Revenue & Cost Specialists, LLC could most
competitively provide the services requested.
DISCUSSION:
As indicated, it is necessary to ensure the City is utilizing comprehensive overhead rates
and accurately accounting for the true cost of providing various services within the City
operations. Part-time college interns developed the cost allocation plan the City is
currently using over 5 years ago. The plan has proven to be useful, however it needs to
be updated. Staff resources are not available in -house to undertake this project at this
time. Further, an independent review of the City's methods for calculating overhead
costs and fees will be useful to ensure compliance with federal and state guidelines.
CvlLl. .S'' 2
r
As a result, an overhead cost allocation and comprehensive fee and rate study prepared
by an independent consultant is necessary and recommended.
A separate scope of services was requested for the two components of the project. For
the overhead cost allocation study, development of an overhead cost allocation model for
calculating the full costs of providing each City service was identified. The requirements
of the model shall allow for the additional or removal of direct and overhead costs so that
the overhead cost allocation can be developed from a simple plan to a progressively more
inclusive plan. Further, it is imperative the model allow for the continuous update of
overhead costs from year to year as the organization grows and develops or as the
organization changes, including the ability to add hypothetical service area information
for future service enhancements, if desired.
The scope of services for the comprehensive user fee and rate study included a review of
the documentation supporting the current fee and rate structures for all departments and
services. Further, in utilizing the overhead cost allocation model developed as part of this
project, calculation of the costs of providing current levels of City services.
It has been communicated in the request for proposal that it is imperative the consultant
work with City staff in defining the purpose, uses, and goals of these projects, ensuring
that the development of the plan and study will be both accurate and appropriate for the
City's current needs. It is proposed both projects will include a draft report and the
process will provide an opportunity for staff and the City Council to comment on the
preliminary findings. Final reports are also part of the scope of services for both projects.
Request for proposals were mailed to a number of consulting firms. Two proposals were
received by the proposal deadline on September 29, 2000. The proposals were reviewed
and both proposals met the selection criteria and could complete the project as requested.
The following costs were proposed respectively:
REVENUE & COST SPECIALIST, LLC
Cost Allocation Plan
$ 6,000
Comprehensive User Fee Study
29,000
Municipal Business System
Software and Training
6,000
Out of pocket expenses
(Not to exceed)
500
.,o
DMG MAXIMUS
Cost Allocation Plan $ 12,375
Comprehensive User Fee Study 31,460
Cost Allocation Plan Software 3,500
Expenses 1,640
Staff is recommending the City contract with Revenue & Cost Specialist, LLC to
complete an overhead cost allocation plan and comprehensive fee and rate study as this
firm has proposed a competitive fee to complete the work. References have been verified
and Revenue & Cost Specialist, LLC comes highly recommended.
FISCAL IMPACT:
The 2000 -2001 FY Budget included an appropriation of $30,000 to complete a cost
allocation plan only. Over the last few months, it has been apparent that a review of the
City's fees should be completed to ensure accuracy of the true cost of providing the
service for which fees are charged. The total amount proposed by Revenue & Cost
Specialist, LLC to complete both a cost allocation plan and fee study, including software,
is $41,500. Rather than request an additional appropriation in the current fiscal year,
staff is recommending consideration of this project over two fiscal years. It is proposed
the City hire the consultant to complete the cost allocation plan and review the major fees
charged in this fiscal year utilizing the current appropriation. If staff feels that the
Municipal Business System Software and training continues to be a realistic need and a
review of the remaining fees is imperative, an additional appropriation will be
recommended in the 2001 -2002 FY Budget.
RECOMMENATION:
It is recommended that the City Council:
Authorize the City Manager to enter into a professional services agreement
with Revenue & Cost Specialist, LLC, for an Overhead Cost Allocation Plan
and Comprehensive Fee and Rate Study for a not to exceed amount of
$30,000.
Approved: AgnA
William R. Kelly, City Manager
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I
STAFF REPORT
POLICE DEPARTMENT
DATE: November 7, 2000
TO: Mayor and City Council
FROM: David H. Hinig, Chief of Policgr�K
SUBJECT: REPORT AND RECOMMENDATION TO AUTHORIZE THE EXPENDITURE
OF $118,667 IN CALIFORNIA LAW ENFORCEMENT EQUIPMENT
PROGRAM ( CLEEP) FUNDS, AND TO AUTHORIZE THE CITY MANAGER
TO ENTER INTO A CONTRACT WITH EXECUTIVE INFORMATION
SERVICES FOR THE PURCHASE OF HARDWARE AND SOFTWARE TO
INSTALL A MOBILE DIGITAL COMPUTER SYSTEM FOR THE ARCADIA
POLICE DEPARTMENT
SUMMARY
The State of California, through Budget Act Item 9210 - 106 -0001, authorized a one -time
allocation of funds to police departments for the purchase of equipment/technology to
enhance police operations. The California Law Enforcement Equipment Program ( CLEEP)
provides a total of $118,667 to the Arcadia Police Department. Presently, the Department
is preparing to implement Mobile Digital Computers (MDC's) for police units in order to
provide access to criminal justice data systems for officers assigned to field activities. The
MDC system will increase the efficiency and effectiveness of patrol officers, as well as
providing heightened safety to officers by allowing them instant access to systems with
wanted vehicle and person information. Guidelines for CLEEP funds require a public
hearing before expenditures are made. The Department believes the CLEEP funds should
be applied to the MDC project.
The cost of the MDC Program is $372,763.72. By applying the CLEEP funds to the
project, the Department will combine an existing federal grant, Citizens Option for Public
Safety/ Supplemental Law Enforcement Safety Fund (COPS /SLESF), and asset seizure
money to fund the entire MDC project.
In preparation for the MDC project, the Department issued a request for proposal (RFP)
with ten vendors responding with bids. A Departmental selection committee, which
included the City Purchasing Officer, reviewed the proposals and five vendors were
selected to conduct product demonstrations. The various vendors were evaluated for their
technology applications, performance history, and other factors relevant to this type of
LASER
project. Of those presentations, two finalists were selected for additional comprehensive
study with visits conducted to agencies using their applications.
After all evaluation was completed, Executive Information Services was selected as the
vendor who most met the needs and specifications of the system required for the Police
Department. Although cost was not the primary criteria in selecting a technology vendor,
Executive Information Services was in fact the low bidder for the project.
DISCUSSION
Technology systems are critical to police departments in their continuing efforts to provide
the best possible law enforcement service to their communities. In recognition of the
importance of such systems, the California Legislature adopted Budget Act Item 9210 -106-
0001, which allowed for a one -time award of no less than $100,000 to every police agency
in the State. The population of local communities dictated additional awards that resulted
in an allocation to the Arcadia Police Department of $118,667.
The Police Department has determined that the implementation of a Mobile Digital
Computer System (MDC) is a top priority. Purchase of the system is based upon the
identification of a variety of funding sources. Presently, the Department has a federal
technology grant of $141,000 with matching support of $60,000 from local asset seizure
funds. Additionally, money from the Citizens Option for Public Safety /Supplemental Law
Enforcement Safety Fund (COPS /SLESF) is being applied to the project. The application
of CLEEP money will allow for full funding of the MDC project without impacting the City's
capital or general funds.
Mobile Digital Computer systems for patrol units have become the standard for field
operations for police agencies across the country. MDC's allow officers to immediately
access criminal justice data from computers mounted in the patrol cars. This rapid access
of data enhances officer safety, promotes efficiency, and reduces the amount of voice
radio traffic thereby keeping radio frequencies clear for urgent or emergency activities.
MDC's have a variety of technologies that allow the systems to operate. The dominant
media are high frequency radio transmissions and Cellular Digital Packet Data (CDPD),
commonly called cell phone technology. Research by the Department included evaluation
of both applications as well as review of vendors proposing all possible delivery systems.
It was ultimately determined that CDPD technology was the most reliable and had the
greatest potential for long -term cost savings. CDPD uses the infrastructure of the existing
AT &T wireless network, thereby saving the cost of building a separate radio transmission
system. With the AT &T network, the phone company maintains the infrastructure, thus the
Department does not have to worry about upgrades and /or replacement. The Department
also benefits from technology and system improvements made by the phone company.
The proposal from Executive Information Services also includes software replacement for
our existing Computer Aided Dispatch (CAD) system, Records Management System (RMS)
and a field report- writing module that will allow officers to prepare reports on the laptop
**w `No
computers in the cars. This aspect of the proposal is critical, as the current software
systems do not allow for the data to be integrated. The new software will provide for
consolidated data thus increasing the efficiency of the entire system.
Vendor Bids
For cost comparison, we have listed the bids submitted by the five vendors below:
ElectroCom 800 MHz Proposal: *1 * *2 $399,210.00
ElectroCom 500 MHz Proposal: *1 * *2 $533,275.00
Pacific Arepco Wireless LAN and AVL Proposal: *1 * *2 $691,221.08
Visions Software Solutions: * *2 $699,926.59
Executive Information Services $372,763.72
*Note #1: These proposals did not include software applications, which would increase the
cost by anywhere from $100,000 to $200,000+ depending upon the software selected.
* *Note #2: These proposals required additional hardware, training, and contingency costs
of $55,000 each.
FISCAL IMPACT
Over the past several years the Department has been examining MDC systems and
pursuing funding for the application. The Department has received funding from both
federal and state grants, as well as including money from its own asset seizure accounts.
These sources, including the CLEEP grant, will allow for sufficient funds to purchase the
system without impacting capital or operating budgets.
RECOMMENDATION
It is recommended that the City Council move to authorize the expenditure of $118,667
in California Law Enforcement Equipment Program (CLEEP) funds and to authorize
the City Manager to enter into a contract with Executive Information Services forthe
purchase of hardware and software to install a mobile digital computer system for
the Arcadia Police Department; subject to City Attorney review.
Approved:
William R. Kelly, City Manager
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1W N400
PUBLIC WORKS SERVICES D
November 7, 2000
TO: Mayor and City Council /`
FROM: Pat Malloy, Public Works Services Director!
Prepared by: Dave McVey, General Services Superi tendent
Chris Ludlum, Management analyst
Reviewed by: Tracey Hause, Administrative Services Director)
SUBJECT: RECOMMENDATION TO COOPERATIVELY PURCHASE TWO (2) 2000
FORD CROWN VICTORIA BLACK AND WHITE PATROL VEHICLES
WITH THE CITY OF PASADENA FROM MIRACLE FORD AT A TOTAL
COST OF $47,055.60
SUMMARY
Staff is recommending that the City Council award a purchase contract for two (2) 2000
Ford Crown Victoria' black and white police patrol vehicles to Miracle Ford in the amount
of $47,055.60.
DISCUSSION
Two (2) 2000 Ford Crown Victoria Black and White police patrol vehicles will be
purchased to replace two (2) 1997 Ford Crown Victoria's (Asset No. 80009 and 80011).
These vehicles have 97,514 and 86,599 miles, respectively, and meet the mileage
requirement defined in the City's vehicle replacement policy for black and white patrol
units.
Staff investigated the possibility of a cooperative purchase (commonly know as piggy-
backing) with another larger municipality for vehicles with specifications equal to or
greater than the City of Arcadia's. The City of Pasadena, in cooperation with "Miracle
Ford, has authorized the City to piggy -back on their purchase order.
Public agencies often utilize other agencies formal bidding results to effect cooperative
purchases when the agreement between the agency and the vendor meets the
specifications of the using agency. Staff has determined that Miracle Ford is a qualified
company and the vehicles being provided meet City specifications.
FISCAL IMPACT
The total cost to purchase two (2) Ford Crown Victoria black and white patrol vehicles is
$47,055.60. Funds in the amount of $48,000 have been budgeted in the Equipment
Replacement Fund in Fiscal Year 2000 -01 for this acquisition.
LASER IMAGED
Mayor and City Council
November 7, 2000
Page 2
RECOMMENDATIONS
It is recommended that the City Council:
1. Award a contract for the purchase of two (2) 2000 Ford Crown Victoria
black and white patrols vehicles to Miracle Ford in the amount of
$47,055.60.
2. Waive the formal bidding process and authorize a cooperative purchase
using the City of Pasadena bid.
3. Authorize the City Manager to execute a contract in a form approved by
the City Attorney.
PM:DM:CL:dw
Approved by. , _____—S�" A
William R. Kelly, City Manager
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STAFF REPORT
OFFICE OF THE CITY CLERK
DATE: NOVEMBER 7, 2000
TO: MAYOR KOVACIC AND MEMBERS OF THE CITY COUNCIL
FROM: JUNE D. ALFORD, CITY CLERKC a :�
SUBJECT: REPORT AND RECOMMENDATIO -To APPOINT ONE MEMBER TO THE
SISTER CITY COMMISSION.
DISCUSSION:
On September 25th, Sister City Commissioner Jerree Lean advised the Mayor and City Council of her
resignation as a member of this City Commission due to health problems. Mrs. Lean's resignation was
effective on October 10, 2000 upon receipt of her letter. Commissioner Lean has served on the Sister
City Commission for over three years, the term of which expires June 30, 2001.
Attached for Council's perusal are the Citizen Service Resumes of those Arcadia residents who have
expressed an interest in serving on the Sister City Commission. The appointment should be made to Ell
out the unexpired term of Jerree Lean to June 30, 2001.
RECOMMENDATION:
Make an appointment to the Sister City Commission from the Citizen Service Resumes provided;
or
2. Conduct interviews with selected applicants and make an appointment at the conclusion of the
interviews or at a subsequent City Council meeting.
G -- 30— a°to?
LASER IMAGED
Office AIEM■O�RA/N}�D�U�My of the
Date: November 7, 2000
TO: HONORABLE MAYOR AND CITY COUNCIL
FROM: STEPHEN P. DEITSCH, CITY ATTORNEY
%IVTi2004 -c7-,-,0 IV
SUBJECT: OF ORDINANCE NO. 2138 — AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, AMENDING ARTICLE VI, CHAPTER 4, PART 2,
DIVISION 1 OF THE ARCADIA MUNICIPAL CODE
REGARDING THE DISTRIBUTION OF WRITTEN MATERIALS
WITHIN THE CITY OF ARCADIA
BACKGROUND
The City of Arcadia (the "City ") currently regulates the distribution of written
materials to residences and businesses. Sections 6421 through 6421.2 of the
Arcadia Municipal Code establish a procedure whereby the City Clerk maintains a
list of property owners who do not ' wish to receive unsolicited written materials.
Persons and entities are not allowed to distribute written materials to such
properties.
Recently, a marketing company which distributes advertising materials within the
City objected to the City's current distribution regulations, claiming that the City's
regulations impermissibly distinguish between advertising (i.e., commercial) and
non - advertising (i.e., non - commercial) speech. Although the City's current
ordinance, by its terms, applies to all written material, it appears to be directed at
advertising materials and is arguably an impermissible, content -based regulation.
Therefore, in order to remove the arguably content -based nature of the current
regulations, the City Attorney has prepared a proposed ordinance which eliminates
any reference to a commercial /non - commercial distinction, while narrowly
tailoring the effects of the ordinance to serve the City's multiple goals of reducing
litter, preventing crime, and assisting in the protection of occupants' privacy. The
accompanying ordinance also addresses several issues raised in recent pertinent
case -law on the subject of handbill distribution, which subject continues to be part
of an ever - changing area of the law.
DISCUSSION
In 1971, the California Supreme Court issued guidance in the area of handbill
regulation by cities in Van Nuys Pub. Co. v. City of Thousand Oaks, (1971) 5
Cal.3d 817. The court there dealt with a city ordinance which required distributors
of written material to obtain the consent of property owners before leaving written
material at the property. The court held that requiring the distributor to take the
first step toward distribution (i.e., asking for permission) was impermissible under
the First Amendment.
Instead, the Van Nuys court would require that a handbill distribution ordinance
place the initial burden of refusing unwanted written material on a homeowner.
The court cited the United States Supreme Court case of Rowan v. Post Office
Department, (1970) 397 U.S. 728, in which the United States Supreme Court
upheld a U.S. postal statute which permitted recipients of mail, which mail the
recipient deemed "offensive ", to lodge a complaint with the United States Post
Office. The Post Office would then notify the mailer and would prohibit the mailer
from sending any similar material to the recipient.
The Van Nuys court went on to say:
To preserve a homeowner's control over his "castle," a city may
certainly prohibit a distributor from delivering matter "in defiance of
the previously expressed will of the occupant." The homeowner can,
of course, express his objection to distribution in a variety of ways:
he might, for example, post a sign on his property or, in the case of
"regular" distributors, write or telephone the disseminator to instruct
him to discontinue delivery. Alternatively, the city might adopt the
Rowan procedure as a model, and establish a municipal office both to
channel complaints to offending distributors and to monitor
distributors' responses. The choice of method, of course, remains with
each municipality. A city cannot, however, preserve "privacy" (or
attack "litter ") by prohibiting all distribution without "prior consent,"
as the City of Thousand Oaks has attempted to do here. (citations
omitted.)
2
M
M
The current City ordinance and the proposed ordinance reflect the permissible
Rowan -type model of regulation. In addition, the proposed ordinance includes the
following provisions:
• Changes the title of Division 1 to remove any reference to advertising
material. This addresses the constitutional concern over any content -based
discrimination.
• Narrows the prohibited activity from "throw[ing], distribut[ing],
deposit[ing], plac[ing] or deliver[ing]" written material to "throwing,
casting, or scattering" written material (or causing the same to be done).
This amendment addresses an issue dealt with in Van Nuys and thereby
provides a regulation of only those activities which contribute to litter, rather
than activities, such as handing a handbill to a homeowner, which do not
necessarily contribute to litter.
• Permits an occupant, rather than the title holder of property, to sign up on
the refusal register. This addresses a concern raised by the ACLU in a more
recent successful challenge to a similar ordinance enacted by the City of
Pasadena. The concern was that an owner might interfere with an occupant's
right to receive protected speech. As with the statute at issue in Rowan, an
adult occupant may, however, sign up a minor in that occupant's care or
custody so as to ensure that the minor not receive unsolicited written
material.
• Provides for a quarterly update of the refusal register based on those who
have asked that their name be added to or removed from the list. This
addresses a claim made by the distributor who has recently objected to the
City's current ordinance and ensures that the regulation is as narrowly
tailored as feasible, while continuing to meet the City's overall objectives.
• Prohibits the distribution of unsolicited written materials to a location where
there is accumulated and unremoved written material from that same
distributor. This regulation will directly advance one of the primary goals of
the City's ordinance -- the reduction of crime. This is because locations
which have an accumulation of written materials tend to attract criminals
who might otherwise not suspect the location to be unoccupied.
3
• Requires unsolicited written material to be distributed only on doorsteps or
on doorknobs of locations in order to prevent the scattering of written
material.
• Permits an occupant to specify particular distributors from whom the
occupant wishes no longer to receive written materials (or to name all
distributors). This addresses an issue raised in a New York federal District
Court case, Distribution Systems of America, Inc. v. Village of Old
Westbury, (E.D.N.Y. 1994) 862 F.Supp 950. There, the court held a similar
Rowan -style ordinance unconstitutional, in part, because the notice provided
by the registry was "not specific as to any particular material, as was the
case in Rowan." (Id. at 959.) Therefore, this proposed ordinance is more
narrowly tailored and thus more akin to the legally defensible statute at issue
in Rowan.
• Requires a distributor to have either a copy of the refusal register or "the
information contained in the most recently updated refusal register." This
will ensure that distributors have the requisite information, though in
whatever form the distributor wishes to keep such information (e.g. on the
distributor's computer), thereby reducing the burden on distributors in
distributing protected speech.
• Exempts from the provisions of the ordinance both (1) legally required
notices, and (2) notices by the City, the State of California and the United
States Government. This serves the obvious purpose of preventing an
occupant from "protecting" himself from receiving legally required notices,
such as a Court issued summons, by simply signing up on the refusal
registry.
• Defines unsolicited written material distributed in violation of the ordinance
as a public nuisance which can be abated by the City as such.
• Expressly provides that a violation of the proposed ordinance would be
punishable either as a misdemeanor or as an infraction.
4
M
FISCAL IMPACT
CM
Little to none. The City currently provides free copies of the registration list to
those who request it. The recommended ordinance would continue this practice.
The City Clerk will be required to update the refusal register list at least quarterly
throughout the year. The current ordinance does not require this. Therefore,
additional hours may be needed throughout the year in order to add and remove
names from the refusal registry list.
RECOMMENDATION
It is recommended that the City Council introduce proposed Ordinance No. 2138
"An Ordinance of the City Council of the City of Arcadia, California,
amending Article VI, Chapter 4, Part 2, Division 1 of the Arcadia Municipal Code
regarding the distribution of written materials within the City of Arcadia."
CONCURRED:
t�0 ►
William R. Kelly
City Manager
Attachment — Ordinance No. 213 8
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MEMORANDUM
Office of the City Manager
November 7, 2000
TO: Mayor and City Council
FROM: William R. Kelly, City Manager
By: David Hinig, Chief of Police and
Cindy Rowe, Management Services Officer
SUBJECT: Report and Recommendation to Utilize Local Law Enforcement Block
Grant Funds in the Amount of $39,229 for the Police Department
BACKGROUND
The City has applied and received approval for the 2000 Local Law Enforcement
Block Grant (LLEBG) in the amount of $39,229. This grant is administered by the
Bureau of Justice Assistance (BJA), U.S. Department of Justice (DOJ) and is
provided to assist local government with programs to reduce crime and improve
public safety.
DISCUSSION
While the grant application has been preliminarily approved, final approval of funds
is pending review by the DOJ. As part of the multi - phased grant process, local
jurisdictions are required to conduct a public hearing to receive input on the use of
the proposed funds and the DOJ recommends proceeding with the public hearing
while the review is in process.
When funds have been formally approved, staff has recommended that the grant in
the amount of $39,229 (plus a required match by the City of $4,359) be used in
partnership with the Arcadia Unified School District to continue the position of
Youth and Educational Support (Y.E.S.) Officer at Arcadia High School. In the first
few months of the current school year, the Y.E.S. Officer has had a positive impact
on the high school campus. Primary responsibilities will again be: 1) to serve as a
liaison between the high school and the Police Department; 2) to interact with
students, teachers and administrators; 3) to promote campus safety; and 4) to
administer awareness programs.
LA E , r UUD
Local Law Enforcement Grant Funds
November 7, 2000
Page two
DISCUSSION (continued)
As required, the November 7 public hearing was duly noticed by the City Clerk in
order to receive public input on the recommended use of these grant funds.
FISCAL IMPACT
It is anticipated that the only impact to the General Fund will be the $4,359
required matching funds.
RECOMMENDATION
It is recommended that the City Council approve the utilization of the proposed
LLEBG funds for the Y.E.S. Officer Program, and the appropriation of $4,359 from
the General Fund as required by the DOJ, and authorize the City Manager to
execute the appropriate agreements, subject to the form being approved by the
City Attorney.
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STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
November 7, 2000
TO: Mayor and City Council
1 1:
FROM: Pat Malloy, Public Works Services Director
Prepared by: Chris Ludlum, Management Analys
SUBJECT: RECOMMDENDATION TO AWARD A CONTRACT TO M.W. LOYD, INC. IN
THE AMOUNT OF $87,430 FOR CONSTRUCTION OF
REFUSE/RECYCLABLE BIN ENCLOSURES AND BRICK DUST BINS AT
VARIOUS CITY FACILITIES AND NEGOTIATE A CONTRACT CHANGE
ORDER FOR THE CONSTRUCTION. OF. A REFUSE/RECYCLING
ENCLOSURE AT THE ARCADIA CHAMBER OF COMMERCE AT A COST NOT
TO EXCEED $10,500.
SUMMARY:
The 2000-01 Capital Improvement Program provides for the construction of refuse/recyclable
bin and brick dust enclosures at various parks and facilities throughout.the City. Currently,
refuse/recyclable bins and large mounds of infield brick dust are stored in the open. These new
enclosures will improve the aesthetics of the parks and help minimize health/safety risks.
Staff recommends that the City Council award a contract to M.W. Loyd, Inc. in the amount of
$87,430 for constructing refuse/recycling bin and brick dust enclosures at various City parks.
DISCUSSION:
Currently, 3-yard commercial refuse bins and large mounds of infield"brick dust are stored out in
the open at various City parks. The construction of these enclosures will improve the aesthetics
of our facilities by shielding the refuse/recyclable bins and brick dust from public view.
Additionally, the refuse bin enclosures will minimize health risks, assist in vermin control by
providing a restricted area for waste-products, and reduce refuse contaminates in the recyclable
bins (i.e., bulky items). Site plans for each of these facilities are attached for the City Council's
review. -
This project includes constructing gated refuse/recycling bin enclosures and infield brick dust
bins at the following locations: . .
Location Quantity/Description
• Bonita Park 1 Bin for infield brick dust
• Eisenhower Park 2 Refuse/Recycling Enclosures
1 Refuse/Recycling Enclosures (optional)
1 Bin for infield brick dust
• Newcastle.Park 1 Refuse/Recycling Enclosures
• Hugo Reid Park 1 Refuse/Recycling Enclosures
• Wilderness Park 1 Refuse/Recycling Enclosures LASER WAGED
• Longden Plant 1 Bin for infield brick dust
ni•
Mayor and City Council
November 7, 2000
Page 2
Notices inviting bids were published in the adjudicated paper and bid packages were distributed
to area contractors. The following three (3) sealed bids were received on October 26th:
BIDDER BID
1. M.W. Loyd, Inc. $87,430,
2. Pacific Construction Co. $95,824
3. E & M Construction Co. $105,725
Staff has reviewed the bid documents for content, and has investigated the contractor's
background and recent projects for competency. It is staff's opinion that M.W. Loyd, Inc. can
satisfactorily perform the work required. Staff recommends that City Council award a contract in
the amount of $ 87,430 to M.W. Loyd, Inc. for the construction of refuse/recycling bin and brick
dust enclosures for various City parks.
The original bid documents did not include a Refuse/Recycling .Enclosure at the Arcadia
Chamber of Commerce. Because the trash bin is located in the,parking lot and visible to the
public, staff is requesting that Council authorize the construction of an additional
Refuse/Recycling Bin at this location. If approved by Council, staff will negotiate a change in
the scope of work not to exceed $10,500. -
ENVIRONMENTAL IMPACT:
This project is categorically exempt per Section 15302 (c) replacement from the requirements of
the California Environmental Quality Act.
FISCAL IMPACT:
$128,125 is budgeted in the 2000-01 Capital Improvement Program for this project. The cost to
construct refuse/recycling enclosures and brick dust bins at various City parks is $87,430 and
$10,500 for the Arcadia . Chamber of Commerce refuse/recycling enclosure for a. total
expenditure of $97,930 plus $10,000 in project contingencies. The remaining money will be
used to cover staff time and permit fees.
RECOMMENDATIONS:
It is recommended that the City Council:
1. Award a contract to M.W. Loyd, Inc. in the amount of $87,430 for construction of
refuse/recyclable bin and brick dust enclosures and;
2. Authorize staff, to negotiate a change order in the contract and construct a
refuse/recycling enclosure at the Arcadia Chamber of Commerce at a cost not to
exceed $10,500.
3. Waive any informalities in the bidding process.
4. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
PM:CL:dw
Attachment:
1. Location Map
2. Site Plans
Approved By: P\Orildi
William R. Kelly, City Manager
,, CONSTR.. ';TI ON OF REFUSE/ CYCLING BIN
AND INFIELD BRICK DUST ENCLOSURE
AT VARIOUS CITY PARKS
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STAFF ai 1- RE OR
PUBLIC WORKS SERVICES DEPARTMENT
November 7, 2000 •
TO: Mayor and City Council.
FROM: Pat Malloy,,Public Works Services Director - ,
Prepared by: Dave McVey, General Services upe intendent
Chris Ludlum, Management Analyst
Reviewed by: Tracey Hause, Administrative Services Direct
SUBJECT: REPORT AND RECOMMENDATION TO ACCEPT ALL WORK
PERFORMED BY SHELDON MECHANICAL CORPORATION FOR THE
REPLACEMENT OF A 30-TON CHILLER FOR THE CITY COUNCIL
CHAMBERS AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT
TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS
SUBJECT TO A RETENTION OF $3,166.70
SUMMARY:
On June 6, 2000, the City Council awarded a contract to Sheldon Mechanical
Corporation in the amount of $30,480 for the replacement of a 30-ton chiller located at
the City Council Chamber facility. The terms and conditions of this project have been
complied with and the work has been performed to staffs satisfaction for a total project
cost of $31,667. Staff recommends that the City Council accept all work performed by
Sheldon Mechanical Corporation as complete and authorize the final payment in
accordance with the approved contract documents, subject to a retention of$3,166.70.
DISCUSSION:
The 30-ton chiller at the Council Chamber facility controls the temperature of the City
Council Chamber, Conference Room and the Police Department's shooting range. The
electrical equipment for this twenty-four (24) year old unit was in need of replacement
and the aluminum-cooling coil was structurally fatigued beyond repair. The metal braces
supporting the cooling unit were worn beyond the design safety factor, exposing the unit
to mechanical failure.
This project was originally budgeted to replace the old chiller cooling coil with a more
durable and expensive copper manufactured system. However, during structural
calculations, it was discovered that the existing roof structure could not support the
additional weight of a copper system, so a less expensive aluminum chiller was chosen.
At the time of the chiller replacement, it was also determined that the support bearings
for the ten.(10) foot shaft that drives the blower.assembly were worn and out of balance,
causing excessive vibration that could cause serious damage to the circulating fans.
LASER IMGE
L`dN. Via _ .
Mayor and City Councir
November 7, 2000
Page 2
While the unit was down for repairs, Sheldon Mechanical installed new bearings with
remote oilers. The cost of this change order is $1,187.
The terms and conditions of this project have been complied 'with and the work has
been performed to staffs satisfaction for a total project cost of $31,667. Staff
recommends that the City Council accept all work performed by Sheldon Mechanical
Corporation as complete and authorize the final payment in accordance with the
approved contract documents, subject to a retention of$3,166.70.
FISCAL IMPACT:
Funds in the amount of $60,000 have been appropriated in the 1999-2000 Equipment
Acquisition Fund for this project. Since a lighter aluminum system was installed, instead
of the more expensive copper system, the contract cost is significantly less than what
was budgeted. The final contract cost for the replacement of the 30-ton chiller and
bearings is $31,667.
RECOMMENDATION: '
It is recommended that the City Council:
1. Accept all work performed 'by Sheldon Mechanical for the replacement of
the 30-ton chiller unit in the City Council Chamber facility as complete.
2. Authorize the final payment in accordance with the contract documents
subject to a retention of $3,166.70.
PM:DM:CL:dw '
Approved by: ,. •
William R. Kelly, City Manager
•
•
S6o -60
3—z87/
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axcga;n
\°4o �o .
RATE9- STAFF REPORT
November 7, 2000 DEVELOPMENT SERVICES DEPARTMENT
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director''
By: Donna L. Butler, Community Development Administrator
SUBJECT: Consideration of Final Map No. 52874 for a 16-unit residential
condominium project at 401 E. California Street.
SUMMARY
Tentative maps and final maps are required for all subdivisions that result in five or
more parcels or condominiums. The City Council shall approve a final map if it
conforms to all the requirements of the subdivision regulations of the Municipal
Code and the State Subdivision Map Act. It is recommended that the City Council
approve Final Map No. 52874 for a 16-unit residential condominium project at 401 •
E. California Street.
DISCUSSION
Final Map No. 52874 has been reviewed by the Los Angeles County Department of
Public Works and the appropriate City Departments. Said map has been found to
be in substantial compliance with the tentative map, as approved by the Planning
Commission on April 27, 1999, and is in compliance with the subdivision regulations
of the Municipal Code and the State Subdivision Map Act.
RECOMMENDATION
The City Council should move to approve Final Map No. 52874.
Attachments: 1. Letter of compliance from Los Angeles County
2. Final Map No. 52874
Approved:
William R. Kelly, City Manager
•
•
LASER 1�',M AGED
y � .
4c4 of LOS 44,C
° 1 IA11�s COUNTY OF LOS ANGELL-'
^ir® '
•\ _ DEPARTMENT OF PUBLIC WORKS
= 900 SOUTH FREMONT AVENUE
�aLIFOAN�P ALHAMBRA, CALIFORNIA 91803-1331
Telephone:(626)458-5100
HARRY W.STONE,Director ADDRESS ALL CORRESPONDENCE TO:
P.O.BOX 1460
October 10, 2000 ALHAMBRA,CALIFORNIA 91802-1460
IN REPLY PLEASE pp
REFER TO FILE: LD-8
Mr. Terry Hagen
City Engineer
City of Arcadia
240 West Huntington Drive
Arcadia, CA 91006-6021
Dear Mr. Hagen:
•
TRACT NO. 52874 •
The enclosed subject tract map has been reviewed by our Department for mathematical
accuracy, survey analysis, title information, and for compliance with the State Subdivision
Map Act. The map is now ready for your examination and certification as_to compliance
with the conditional approval and applicable City Ordinances.
The City Council or Advisory Agency should make the findings required by.the California
Environmental Quality Act and the State Subdivision Map Act.
After your approval and the approval of the City Council or Advisory Agency, the map
should be returned to Land Development Division, Subdivision Mapping Section for filing
with the County Recorder.
If you have any questions, please contact Mr.Armando Aguilar of our Subdivision Mapping
Section at (626) 458-4915.
Very truly yours,
HARRY W. STONE
Director of Public Works
/
PHIL K. DOUDAR
Assistant Division Engineer
Land Development Division •
SRB:ca .
P:IMAPPINGITRACT.LTR
Enc.
I LLI 1 •
H
A ,57',881 S.F.
TRAIT NO. 52874
IN THE CITY OF ARCADIA
I COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
BEING A SUBDIVISION OF PORTIONS OF BLOCKS 52, 53 AND 57 OF PART'OF SANTA •
. ANITA TRACT, AS PER MAP RECORDED IN BOOK 34, PAGES 41 AND 42 OF
H MISCELLANEOUS RECORDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
i FOR CONDOMINIUM PURPOSES
OWNER'S STATEMENT:
WE HEREBY STATE THAT WE ARE THE OWNER OF OR ARE INTERESTED IN THE SURVEYOR'S STATEMENT:
LANDS INCLUDED WITHIN THE SUBDIVISION.SHOWN ON THIS MAP WITHIN THE
OISTINCTVE BORDER UNES.AND WE CONSENT TO THE PREPARATION I HEREBY STATE THAT I AM A LICENSED LAND SURVEYOR OF THE STATE OF
AND FLUNG OF SAID MAP AND SUBDIVISION. CALIFORNIA THAT THIS FINAL MAP.CONSISTING OF 2 SHEETS, IS A TRUE AND
COMPLETE SURVEY AS SHOWN,AND WAS MADE BY ME OR UNDER MY DIRECTION ON
OVERLAND INTEGRAL LLC,A CALIFORNIA LIABILITY COMPANY (OWNER) MARCH 1999; THAT THE MONUMENTS OF THE CHARACTER AND LOCATIONS SHOWN
'PO-SNIUAN SU(MANAGING MEMBER) HEREON ARE IN PLACE; THAT SAD MONUMENTS ARE SUFFICIENT TO ENABLE THE
SURVEY TO BE RETRACED.
//��¶V/ / „ �. / .
PEI-�H,UAN Si • A 111
_ STATE OF CNJFORNIA ) ALFRED LWELL LS 6999 Da.1-M-a )
i COUNTY OF LOS ANGELES )SS EXPIRES: 9/30/01
i\,'. W,4`.7 f,:. ?CL'U BEFORE ME.THE UNDERSIGNED. - • .,1 .=i.
1 ON
{ A NOTARY PUBLIC IN AND FOR SAID STATE.PERSONALLY APPEARED PEI-SHIUAN Si
•
1 SATISFACTORY EVIDENCE PERSONALLY KNOWN TO ME OR PROVED TO ME ON THE BASIS OF CITY ENGINEER'S CERTIFICATE:
TO BE THE PERSON WHOSE NAME IS SUBSCRIBEDTO THE WITHIN INSTRUMENT AND TO THE
j WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT SHE EXECUTED THE SAME IN HER I HEREBY CERTIFY THAT I HAVE EXAMINED THIS MAP; THAT IT CONFORMS
AUTHORIZED CAPACITY AND THAT BY HER SIGNATURE ON THE INSTRUMENT,7HE PERSON. SUBSTANTIALLY TO THE TENTATIVE MAP AND ALL APPROVED ALTERATIONS
• OR THE ENTITY UPON BEHALF OF WHICH THE PERSON ACTED.EXECUTED THE INSTRUMENT. THEREOF; THAT ALL PROVISIONS OF SUBDIVISION ORDINANCES OF THE CITY
i 't1, . OF ARCADIA APPLICABLE AT THE TIME OF APPROVAL OF THE TENTATIVE
\�� • MAP HAVE BEEN COMPLIED WITH AND THAT I AM SATISFIED THAT THIS MAP
,�r,(( ,j• �` IS TECHNICALLY CORRECT WITH RESPECT TO CITY RECORDS.
I VNIM FEU IQ -
10711F: Comilicn*INTIm NOTARY PL1BUc
^j mow NAME PRINTED \II x''ti 1,1'1iLI 1,0�
>,ycan.ewsmv.2Dm MY'COMMISSON EXPIRES
MY PRINCIPAL PLACE OF BUSINESS IS IN •
LOS ANGELES COUNTY.
• DATE CITY ENGINEER-CITY OF ARCADIA '
DAVID HSU,BENEFICIARY UNDER A DEED OF TRUST RECORDED SEPTEMBER 9,1999 AS R.C.E. EXPIRES:
INSTRUMENT N0. 99-1711182 OF OFFICIAL RECORDS. •
i' _/j CITY TREASURER'S CERTIFICATE:
�� L/�L.`.��- I HEREBY CERTIFY THAT ALL SPECIAL ASSESSMENTS LEVIED UNDER THE
DAVID HSU JURISDICTION OF THE CITY OF ARCADIA TO WHICH THE LAND INCLUDED IN
THE WITHIN SUBDIVISION OR ANY PART THEREOF IS SUBJECT, AND WHICH MAY
STATE OFCALIFORNIA ES))SS BE PAD IN FULL, HAVE BEEN PAID IN FULL •
ON n' i'7 vT •i- zoo • BEFORE ME,THE UNDERSIGNED,
A NOTARY PUBLIC IN AND FOR SAID STATE.PERSONALLY APPEARED OAVID HSU, • DATE CITY TREASURER -CITY OF ARCADIA
' SATISFACTORY EVIDENCE PERSONALLY KNOWN TO ME OR PROVED TO ME ON THE BASIS OF.
TO BE THE PERSON WHOSE NAME IS SUBSCRIBEDTO THE WITHIN INSTRUMENT AND TO THE •
WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE EXECUTED THE SAME IN HIS PLANNING COMMISSION CERTIFICATE:
, AUTHORIZED CAPACITY AND THAT BY HIS SIGNATURE ON THE INSTRUMENT,THE PERSON,
OR THE ENTITY UPON BEHALF OF WHICH THE PERSON AC EX€CUIEU THE INSTRUMENT. THIS IS TO CERTIFY THAT THE TENTATIVE MAP OF TRACT MAP NO. 52874
\\\� ` \ WAS APPROVED AT A MEETING HELD ON THE 27IH DAY OF APRIL 1999.
^/.nr�• I HEREBY CERTIFY THAT THIS MAP SUBSTANTIALLY COMPUES WITH THE •
vw..Fel. PREVIOUSLY APPROVED TENTATIVE MAP.
t�°A1;r:PUBUC
1/1;11i.3'. �.11vcyTi 1�a g NAME PRINTED Vn1 An, 1-I hI N .
1''.!�--.fit. �kornccury MY COMMISSION EXPIRES: o-q'-7-+i,ts
`-T�I,ycm.n[w1m27•2°= MY PRINCIPAL PLACE Of BUSINESS IS IN
LOS ANGELES COUNTY. NOTARY PUBLIC DATE SECRETARY OF THE PLANNING COMMISSION
CATHAY BANK,A CALIFORNIA BANKING CORPORATION,BENEFICIARY UNDER A GEED OF TRUST
CITY OF ARCADIA•
RECORDED SEPTEMBER 9,-1999 AS INSTRUMENT NO.99-1711181 OF OFFICIAL RECORDS. FINANCE DIRECTOR'S CERTIFICATE:
] 9/t
�/�✓� kV!- I HEREBY CERTIFY THAT THE FEE REQUIRED BY SECTION 9118.4 OF THE •
G `-.V MUNICIPAL CODE HAS BEEN PAID TO THE CITY OF ARCADIA.
ff4lSELA u,Nut,vuE ppcslowr STELRA Sint,AMi
{ SJMIT Via fRFS/DwT •
,STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )SS
CII SE}//EI•18FHR ZpDO _ DATE FINANCE DIRECTOR-CITY OF ARCADIA
BEFORE •ME,THE UNDERSIGNED,
A NOTARY PUBLIC IN AND FOR SAID STATE.PERSONALLY APPEARED afrOciA K.MO f CTP:AACVN
SATISFACTORY EVIDENCE PERSONALLY KNOWN TO ME OR PROVED.TO ME ON THE BASS OF CITY CLERK'S CERTIFICATE:
TO BE THE PERSON WHOSE NAME IS SUBSCRIBEDTO THE WITHIN INSTRUMENT AND TO THE •
WITHIN INSTRUMENT AND ACKNOWLEDGED TO ME THAT HE'EXECUTED THE SAME IN HIS I HEREBY CERTIFY THAT THE CITY COUNCIL OF THE CITY OF ARCADIA BY
AUTHORIZED CAPACITY AND THAT BY HIS SIGNATURE ON THE INSTRUMENT,THE PERSON, MOTION PASSED ON, APPROVED THE ATTACHED MAP.
OR THE ENTITY UPON BEHALF OF WHICH THE PERSON ACTED. CURED THE INSTRUMENT.
fAaw 0+an1U3u+3 NOTARY PUBLIC •
fir;. Camrtna IWu NAME PRINTED SAU Ly/ CHRrSrnJE LEUAIb DATE CITY CLERK-CITY OF ARCADIA
\.r,,„., Law��e, MY COMMISSION EXPIRES: °�-1,*-X002
• ,A,c,,,ef,,E.,...,,,,o,,2m2 MY PRINCIPAL PLACE OF BUSINESS IS IN CONDOMINIUM NOTE:
LOS ANGELES COUNTY. NOTARY PUBUC
! THIS TRACT IS APPROVED AS A CONDOMINIUM PROJECT,FOR 16 UNITS •
SIGNATURE OMISSION NOTES: WHEREBY THE OWNERS OF THE UNITS OF AIR SPACE WALL HOLD AN UNDIVIDED
INTEREST IN THE COMMON AREAS WHICH WILL.IN TURN,PROVIDE THE
THE SIGNATURE OF SOUTHERN CALIFORNIA EDISON COMPANY, A CORPORATION, . NECESSARY ACCESS AND UTILITY EASEMENTS FOR THE UNITS. . .
EASEMENT HOLDER FOR PUBLIC UTUTES PURPOSED AS DISCLOSED BY DEED
RECORDED JULY 20, 1960 AS INSTRUMENT NO. 3037, OFFICIAL RECORDS, •
RECORDS OF LOS ANCETYR COUNTY,HAS BEEN OMITTED UNDER THE BASIS OF BEARINGS: •
• PROVISIONS OF SECTION 86436(a)3A(1-1,111)OF THE SUBDIVISION MAP ACT, THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING N89°59'31'W
THEIR INTEREST IS SUCH THAT IT CANNOT RIPEN INTO A FEE TITLE AND SAID
SIGNATURE IS NOT REQUIRED BY THE LOCAL AGENCY. OF THE CENTER NE OF CALIFORNIA STREET, AS SHOWN ON PARCEL MAP
•
NO.21739 P.M.B. 235-9-10. •
THE SIGNATURE OF ARTHUR N.MULlER•EASEMENT HOLDER FOR WATER UNE I HEREBY CERTIFY THAT I HAVE EXAMINED THIS •
I AND RELATED PURPOSES AS DISCLOSED BY DEED RECORDED IN BOOK 8616 MAP,THAT.IT COMPUES WITH ALL PROVISIONS
PAGE 109 OF OFFICIAL RECORDS, RECORDS OF LOS ANGELES COUNTY,HAS OF STATE LAW APPLICABLE AT THE TIME OF
BEEN OMITTED UNDER THE PROVISIONS Of SECTION 68438(a)3A(1-VI9)OF APPROVAL OF THE TENTATIVE MAP; AND THAT I :Iy.
THE SUBDIVISION MAP ACT, THEIR INTEREST IS SUCH THAT IT CANNOT RIPEN AM SATISFIED THAT THIS MAP IS TECHNICALLY ' •
INTO A FEE TITLE AND SAID SIGNATURE IS NOT REQUIRED BY THE LOCAL CORRECT IN AU.RESPECTS NOT CERTIFIED TO
• AGENCY. BY THE CITY ENGINEER.
•
• COUNTY ENGINEER
DATE BY
RCE
EXP.DATE.
SCALE: t"= 40' SHEET. 2 OF 2 SHEETS
.3 .
♦ , , r
j .
T ACT NOe 52874
•
•
I IN THE CITY OF ARCADIA
f COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
•i FOR CONDOMINIUM PURPOSES
1
1 /PER au P RCE 14075
RIB 235-9-10
1 •
� nj' NELY LINE OF A.T.&S.F.RY R/W �i
///'''(STAB AT NEC ANGLE AND RADIUS TNRU sigi
\ryh h o7ejf 9't• i, P,UB.NO.PER 35-9-100.21719, •
a
. Ce7)�9T CENTEBUNE.CF A.T.&S.F.RY.R/W' .
,7 ` `., 4BZ, ESTAB AT NEC DIST.(50.00')MD
! '.%• CONCENTRIC TO NE'2Y LINE OF SAID
I �\ ti°` `\ 9T*• R/W PER P.M.N0.21739,
I rp1/ ` PR.B.235-9-10. •
I <o "4.T".
I o ti� z26
2/` \ F/R � �
i - �•/1Y
SET 2'I.P.` q .
FLUSH LS 6999 Z9099J ``,�\ �/ •
I WLY LINE OF BLOC%53, as'/' d ``,/ /
•I TRACT.M.R.34-41-42.ESTAB �16,1'94664z¢l� ?ry0/`` `� IOENDCAL
BY PROLONGATION OF WIT ACCEPTED AS *.. \ \` P T '
UNE Of BLOC(52 PER SAID M.R. SWAY LINE OF DEED /' a4`42 ` I
NEC.IN BOOK 17319 . ` o-` '
I • � NLY UNE OF BLOCK 52 AND 57, - PAGE 246,O.R. - ` 4
PART OF SANTA ANITA SET 2'I.P. o NOT 7TA8gPART • .�./
i TRACT.M.R.34-41-42.ESTAB BY SET 2'I.P. e y USH LS 8999 51 SUI3DINSION IDENTICAL I /
NEC,GIST.(370.24')MD ANGLE FLUSH LS 8989 POINT �\ I re/
j PER 19.N0,51311,M.B.1231-I-2� _x891.42' .0 •
NB9'S9'�9',W l A 189.70-,�-\
.1 �--- marl 59 0' '8, 80,01' / X5.9' I -
30' FND N&T l5 6924 IDENTICAL
ON TCP CF WALL
54992'04'W 0.89' I .
PO ^� `I FND•2'IP RCE 19593
PER 1R.N0.52311 I a? I PER PM NO 21739
M.B.1231-1-2 y `` PUB 235-9-10• I a'WOE FIIBIIC uTAITY `�
I EASEMENT OF sau1NFRN 30'
I CALIFORNIA FDISCH I.
i ' tf 7-SOAHY PER OT REC , , `
Imo[/ 7-20-60 AS 91sT NO.
3037.O. d°Di•
ELY LINE 1R.NO.52311 5475. \`
i M.B.1231-1-2 ESTAB AT `� \\ I N
NEC ANGLE THRU FO.MON T" `�
j PER SAID'TRACT. q 109, p .
^ P I/ g FD PK NNL
p gz `-y' PER TR.N0.•
. 8 v4�/ I 1231111-.2.•I / I I
I NOT A PART / I z•
OF THIS - o/ I >
SUBDIVISION « n I ^ 0LT UNE OF P0.2 OF �
•
R I DEED NEC 09-09-99 .
j 57,881 SQ. FT. AS INST NO.99-1711697,0.9. H
d• ■
I` . I4-
' CL 3R0 AANUE WI.?UNE OF BLOCK . kg
I (STAB.AT NEC..A.1412.0 57.PART OF NOT A PART
AS SHOWN 0.4 1R.NO.-".„ SANTA ANITA TRACT, r OF THIS
ii •
52311 U.B.1231-1-2 M.R.34-41-42 WlY UNE OF BLOCK
SUBDIVISION •
S a 'PART ANITA
P v H.-.....TRACT,M.9..34-41-42 -
(STAB.Al NEC.CAST. C.L 5TH AIENUE
g g (STAB AT NEC DIST •
z (44s.s. AND 211 g (3.00 THRU FD Mai
PER TR.NO.52311 z
AS SHOWN ON TR N0.
M.B.1231-1-2 h I 52311 MB.1231-1-2
Z
I w
> . P
I a --16 2
o I 30
CC 30' •
SET 2.1.P.
1 17 386.53'
59.00' / /30...' 14 FLUSH LS 6999 365.53' I
I N8959'31'W 12"'� FD NAT RCE 15906 IN 139.00' " 891.06' - - -
c 50003'41'W= LIEU OF LT&T,LS 6924
8
R PER 19.H0.52311 R I o ••
'3.00' I 416,51' - -w- MB.1231-1-2 139.00' -,1)--. _o395.51
„0-___/\/___ _
v 237.50' O N895911'11, 951.02'
.
FD NOTTING,ESTAB FD s.w.&T In FO S&W RCE 22406
PER CITY CENTER UNE -LS n 3173 PER M 100'0/S 0.INT PER 1R.
DES PG 158 116.NO.52311 N0.50780 M8.1196-14-15
U.B.1231-1-2 '
. ® WATERLINE EASEMENT OF ' ` s • at '
ARTHUR N.MULTER PER INDICATES THE BOUNDARY OF THE LAND
DEED RECORDED IN BOO( BEING SUBDIVIDED BY THIS MAP.
8818 PAGE 109,O.R. •
•