HomeMy WebLinkAboutOctober 17, 2000• A N N O T A T E D •
-- A G E N D A
Arcadia City Council
and
t�osils�' Redevelopment Agency
Meeting
October 17, 2000
6:00 p.m.
Council Chambers Conference Room
ACTION
ROLL CALL: Council /Agency Members Chandler, Chang, Marshall, Segal and Kovacic All present
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE CITY COUNCIUREDEVELOPMENT AGENCY (NON- PUBLIC HEARING/
FIVE MINUTE TIME LIMIT PER PERSON) No one spoke
CLOSED SESSION — Redevelopment Agency
Conference with Real Property Negotiators (Government Code Section 54956.8)
Property: Property Owner:
55 W. Huntington Dr. William Adkins
21 Morlan Pl. Hann Ling Shaw
28 W. Santa Clara St. Ellsworth Dahlgren
121, 145, 155 N. Santa Anita Ave. Ohannes Berberian
101 N. Santa Anita Ave.
41 W. Huntington Dr.
35 W. Huntington Dr.
27 W. Huntington Dr.
25 N. Santa Anita
11, 15, 19 W. Huntington Dr.
5 W. Huntington Dr.
Negotiating Parties — Agency:
Under Negotiation:
Walter Griffin
Robert Johannsen
Gary & Dan Braun
Richard Gretebeck
Ralph Wolveck
Gary Barringer
Anthony Fanticola
Deputy Executive Director
Price and Terms of Payment
2. CLOSED SESSION — Redevelopment Agency
Conference with Real Property Negotiators (Government Code Section 54956.8)
Property: Property Owner:
100 W. Huntington Drive (100: 1 Club) Brain Carney
Negotiating Parties — Agency: Deputy Executive Director
Under Negotiation: Price and Terms of Payment
RECESS REDEVELOPMENT AGENCY
The Agency RECESSED to Closed
Session, 6:04 to 6:30 p.m., at
which time the Regular Meeting
RECONVENED and RECESSED at 6:48
and RECONVENED in the Council
Chambers at 7:00 p.m.
Gary A. Kovacic, Mayor • Mickey Segal, Mayor Protempore • Roger Chandler, Dr. Shang Chang, Gail A. Marshall, Council Members
William R. Kelly, City Manager
June D. Alford, City Clerk
ACTION
3. STUDY SESSION = City Council
Recommendation to authorize the City Manager to negotiate with the County of Approved 5 -0
Los Angeles or cities within the boundaries for the purchase of Congestion
Mitigation Program (CMP) credits at a cost riot to exceed $400,000.00.
7:00 p.m.
Council Chambers
INVOCATION Reverend Ellen Jennrich, Lutheran Church of The Cross
PLEDGE OF ALLEGIANCE Warren Shaw
ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic All present
City Attorney Deitsch announced the subjects discussed at the earlier Closed Session. No
4. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS wasotaken. action
None.
MOTION: Read all Ordinances and Resolutions by title only and waive Adopted 5 -0
reading in full.
5. PRESENTATION of Mayor's Community Service Award to Paul Yeh.
6. PRESENTATION of Mayors Employee Recognition Award to John Zurick.
7. PRESENTATION of Mayor's Business Recognition Award to Friar Tux.
8. PRESENTATION of Mayor's Senior Service Award to Emmanuel Chan.
9. PRESENTATION of Proclamation declaring Retired Teachers Week.
10. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS Connie Turner
THE CITY COUNCIL (NON- PUBLIC HEARING /FIVE MINUTE TIME LIMIT Annette Phillips
PER PERSON ) John MacDonnell
Loriell Spencer
11. MATTERS FROM ELECTED OFFICIALS
City Council Reports/ Announcements /Statements /Future Agenda Items
Police Chief Hinig announced the beginning of Red Ribbon Week
RECESS CITY COUNCIL
See Minutes
12. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL: Agency Members Chandler, Chang, Marshall, Segal and Kovacic All oresent
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS
THE REDEVELOPMENT AGENCY (NON - PUBLIC HEARING /FIVE MINUTE TIME
LIMIT PER PERSON) . No one spoke
F
Redevelopment Agency - continued
a. Minutes of the October 3, 2000 regular meeting.
0
ACTION .
Approved 5 -0
ADJOURN REDEVELOPMENT AGENCY to October 25, 2000 at 8:00 a.m. for a meeting with Los
Angeles County Supervisor Michael D. Antonovich.
RECONVENE CITY COUNCIL
13. CONSENT
a. Minutes of.the October 3, 2000 regular meeting.
Approved 5 -0
b. Recommendation to approve street closures for the Arcadia Festival of Approved 5 -0
Bands to be held on Saturday, November 18, 2000.
C. Recommendation to adopt Resolution No. 6196, a Resolution of the Adopted 5 -0
City Council of the City of Arcadia, California, establishing a fee for
photocopying City documents.
d. Recommendation to accept all work performed by Roy Allan Slurry Approved 5 -0
Seal, Inc. for the 1999 -2000 Street Resurfacing Program as complete
and to authorize the final payment to be made in accordance with the
contract documents, subject to a retention of $22,188.28.
e.- Recommendation to enter into a Professional Services Agreement in the Approved 5 -0
amount of $54,994.00 with AKM Consulting Engineers for the 2001 Water
Master Plan Update.
Recommendation to accept all work performed by C.J. Construction, Inc. Approved 5 -0
for the 1999 -2000 Concrete Repair Program as complete and to authorize
the final payment to be made in accordance with the contract documents,
subject to a retention of $10,577.39.
g. Recommendation to authorize the City Manager to enter into a contract Approved 5 -0
with Wells Fargo Bank for City banking services.
h. Recommendation to enter into a Professional Services Agreement with Approved 5 -0
Civiltec Engineering Inc. in the amount of $26,500.00 for inspection services
associated with the construction of the water and sewer infrastructure at
the Anoakia development.
Recommendation to enter into a Professional Services Agreement in the AI)Rroved s -n
amount of $33,908.00 with Dewan Lundin & Associates for public works
inspection services.
Recommendation to approve the closure of the 400 & 500 block of Leroy Approved 5 -0
Avenue between Holly and Lovell Avenues on October 21, 2000, for a
neighborhood block party.
ACTION
14. CITY ATTORNEY
a. Recommendation to Introduce Ordinance No. 2137, an Ordinance of the Introduced 4 -0
City Council of the City of Arcadia, California, amending the zoning code w /one abstention
of the City of Arcadia to rezone the properties located at 2606, 2615 (Chandler)
Greenfield, 2601, 2600, 2607 Lee Avenue, 2601 and 2600 Second Avenue;
2601 and 2600 Third Avenue and 2601 and 2536 Fourth Avenue from
R -2 to R -1 7,500, zone change case Z -00 -001.
ADJOURN CITY COUNCIL to October 25, 2000 at 5:00 a.m. for a meeting with Los Angeles County
Supervisor Michael D. Antonovich. ADJOURNMENT at 7:53 p.m.
4
DATE: October 17, 2000
TO: Mayor and Members of the City Council
FROM: David H. Hinig, Chief of Polia,:]�)7z
By: Nancy Chik, Management Analyst
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STAFF REPORT
POLICE DEPARTMENT
SUBJECT: REPORT AND RECOMMENDATION TO APPROVE STREET CLOSURES
FOR THE ARCADIA FESTIVAL OF BANDS TO BE HELD ON SATURDAY,
NOVEMBER 18, 2000
SUMMARY
This report requests the City Council approve the closure of specific City streets for the
Arcadia High School Music Club's 47th Annual Festival of Bands on Saturday, November
18, 2000.
DISCUSSION
Forty -four of the top California high school bands have been invited to attend and
participate in the 47th Annual Festival of Bands. We have confirmed with the City Attorney
that the appropriate insurance binders have been issued to properly protect the City.
The proposed route will have the bands exit Gate 1 from the Racetrack onto westbound
Huntington Drive, southbound on Baldwin Avenue to eastbound Camino Real Avenue. At
this point, the bands board their buses on the residential streets between Duarte Road and
Norman Avenue and are taken to Arcadia High School. Parade awards are given at the
High School and then the bands move to Citrus College in Glendora for the Field
Competition.
Arrangements have been made for the temporary posting of "no parking" signs in the
staging and ending areas of the parade. Posting will occur the evening before the event.
The Police Department provides parade route security for the event and Public Works
Services supplies barricades and assistance in preparation for street closure and traffic
diversion.
Cant. i3 -6.
IMPACT AREA
The request covers the closure of Baldwin Avenue from Huntington Drive to Camino Real
Avenue, the residential streets bordered by Duarte Road and Norman Avenue, and Holly
Avenue and Baldwin. The closure in west Arcadia will be from 8:30 a.m. to approximately
1:00 p.m. Closure of Campus Drive is required from 1:00 p.m. until 4:00 p.m.
The Arcadia High School Music Club will notify the business community as well as the
affected residential area by delivering letters to all who are impacted by this event.
FISCAL IMPACT
The police budget allows for an expenditure of $6,000 to cover Police Department overtime
expenses for this activity. The actual cost cannot be determined until the event is complete,
as salaries differ from employee to employee, but the expense should not exceed the
budgeted amount.
RECOMMENDATIONS
It is recommended the City Council approve the closure of certain City streets for the
47th Annual Festival of Bands on Saturday, November 18, 2000.
Approved:
U�(d 1
William R. Kelly, City Manager
° STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
DATE:
October 17, 2000
TO: Mayor and City Council
FROM: Tracey Hause, Administrative Services Direct
By: Linda Garcia, Special Projects Manager
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. 6196
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, ESTABLISHING A FEE FOR
PHOTOCOPYING CITY DOCUMENTS
SUMMARY
The attached Resolution has been prepared
photocopying City documents. The Resolutio n
photocopying documents, including accident and
adoption of the Resolution.
BACKGROUND
to create a standard charge for
establishes a per page fee for
crime reports. Staff recommends
Pursuant to the California Public Records Act and other laws, the City of Arcadia has
the right to impose reasonable fees for reproduction and dissemination of City
documents, upon request from a member of the public. For most fees, the City may
charge an amount that covers, but does not exceed, the City's expense for providing the
service. With regard to a fee for photocopying City documents, the City may recover
the cost of the copy (paper, toner, lease of machine, electricity and the staff time for the
employee to actually stand at the machine and make a copy), but we are prohibited by
State Law from charging for the employee to research, retrieve or review the document.
At the present time, City departments are charging different fees for photocopying. In
some cases these fees have been established by Resolution, in others by
administrative policy. By adopting the attached Resolution, the City Council will
establish a uniform fee for photocopying based upon a cost analysis prepared by staff.
The proposed fee does not exceed the actual cost of reproducing documents.
Mayor and City Council — Fee for Photocopying City Documents
October 17, 2000
Page 2
DISCUSSION
Resolution No. 6196 gives staff the authority to provide the first twenty -five (25) copies
of a document for free and to charge a $.10 per page, per document, fee for copies over
25. This charge will apply to all City documents, including accident and crime reports.
For the purpose of determining the fee, in the event someone requests a copy of a full
agenda package for either a City Council or City Commission meeting, the staff reports
and agenda collectively will be treated as one document, with the first 25 pages being
provided free and the $.10 charge beginning with copy number 26. (Staff is suggesting
a threshold of 25 free pages so that the burden of calculating the fee, accepting
payment, giving change and providing a receipt does not become significantly higher
than the fee itself.)
The terms and provisions of Resolution No. 6196 are intended to govern Public Records
Act requests and they do not apply to documents produced in response to a subpoena.
With regard to subpoena requests, the City is entitled to charge for actual retrieval costs
in addition to the cost of copying. Nothing in this Resolution prohibits the City from
charging the maximum sum permitted for subpoenaed records.
FISCAL IMPACT
The new fee structure will have a negative financial impact in part because most
accident and crime reports will now be provided free as they usually total less than 25
pages. (Up until now, the charge for these items was $15.00 per report, regardless of
the number of pages or the actual cost of copying.) Based on previous history, the loss
of revenue could be in the neighborhood of $25,000 - $30,000. Nonetheless, it is
important that the City have a fee in place for this service that is legal, fair, .consistent,
and not overly burdensome on staff.
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 6196 establishing a fee
for photocopying City documents.
Approved: - --
William R. Kelly, City Manager
Attachment: Resolution No. 6196
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DEVELOPMENT SERVICES DEPARTMENT
DATE: October 17, 2000
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director'
Michael Busch, Transportation Services Officer
SUBJECT: REPORT AND RECOMMENDATION TO AUTHORIZE THE CITY
MANAGER TO NEGOTIATE WITH COUNTY OF LOS ANGELES OR
CITIES WITHIN ITS BOUNDARIES FOR THE PURCHASE OF
CONGESTION MITIGATION PROGRAM (CMP) CREDITS
SUMMARY
The Congestion Management Program (CMP) was developed as part of Proposition
111 to help mitigate the increased level of development and traffic congestion
experienced during the 1980's. It was seen as a new mechanism for implementing both
regional and local transportation improvements in consideration of growth. In Los
Angeles County, all 88 cities and the County of Los Angeles are affected by the CMP.
All agencies must comply with the CMP in order to continue to receive Section 2105 of
Gas Tax revenues. Should the City become non-compliant with the CMP, over
$300,000 of gas tax revenues could be withheld by the State Controller's Office
annually until compliance is achieved.
With large future developments on the horizon, the City needs to be aware of the
potential CMP impacts of each development. While some credits through
improvements can be earned through the development / EIR impact mitigation process,
other potential credit earning strategies must be identified and implemented in a timely
manner. It should be noted that the City could not possibly develop and implement
credit earning transportation projects within the development schedule of Westfield
project or that proposed by Santa Anita Race Track. Therefore, staff believes that the
purchase of CMP credits from another L.A. County city is necessary and most prudent
at this time.
The purchase of CMP credits from another local jurisdiction is eligible under the current
CMP Guidelines. In fact, the purchase of CMP credits has been done on several
occasions by cities throughout the County over the past three years. The City could buy
up to 20,000 credits at a cost ranging from $10 to $20 per credit dependent on the
funding source used in the purchase (i.e. General Fund, Proposition A Local Return).
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Therefore, for $200,000 to $400,000 the City could buy a sufficient amount of CMP
credits and avoid costly and timely capital projects that might not generate the amount
of credits needed by the City.
DISCUSSION
The City of Arcadia has experienced a relatively high level of new development in
recent years. As such, each development has generated CMP "debits" which must be
offset by CMP "credits". The City's current CMP credit balance is 7,901. Assuming the
Westfield project comes in as planned the City will utilize 8,892 CMP debits, eradicating
the City's current CMP credit balance. Further assumptions include the possible
developments of the Santa Anita Race Track and redevelopment projects including
, Foulger Ford and Fifth Avenue potentially facing the City with an additional 15,000 CMP
"debits" (assuming 1 million sq. ft. of retail and commercial development). This would
be in addition to the annual debits the City is be facing with current development in
Arcadia (office, industrial and residential developments). Therefore, the City is
potentially faced with a shortage of over 15,000 CMP credits should development occur
as anticipated.
To generate CMP credits to offset development impacts on the regional and local
transportation system, the City could look towards the CMP "Toolbox of Mitigation
Strategies" or buy credits from another jurisdiction. The "Toolbox" contains sixty-five
(65) strategies for which local agencies can earn CMP credits. The "Toolbox" provides
credit for various types of strategies including:
• Land uses which reduce travel demand such as development near transit and
mixed-use development.
• Capital improvements such as new freeways, road improvements, bus or rail
stations, or bicycle lanes.
• Transit services such as local or commuter bus services, shuttles and dial-a-
rides.
• • Transportation Demand Management (TDM) programs and facilities that are
designed to reduce travel demand. Examples include rideshare programs,
transit subsidies, parking management programs and telecommunications.
Staff has determined that it is in the City's best interest to pursue the purchase of CMP
credits, as a considerable amount of funds would be needed for transportation projects
necessary to offset the debits earned through new development. While staff will still
pursue various improvements, it will be very difficult to construct projects with significant
mobility improvements to acquire enough credits. This is particularly true considering
the increasing regional traffic impacts on Arcadia. As part of the Transportation,Master
Plan study, staff will be recommending a mechanism for passing the cost of CMP
credits onto the developers.
FISCAL IMPACT
The purchase of CMP credits from another local jurisdiction is eligible under the current
CMP Guidelines. In fact, the purchase of CMP credits has been done on several •
occasions by cities throughout the County over the past three years. The City could;buy
up to 20,000 credits at a cost ranging from $10 to $20 per credit dependent on the
funding source used in the purchase (i.e. General Fund vs. Proposition A Local Return).
As the use for Proposition A Local Return Transportation funds is more restrictive, its
value to another municipality is diminished. Nevertheless, for$200,000 to $400,000 the
City could buy a sufficient amount of CMP credits to permit development to occur while
longer range capital projects are planned. Based on prior discussions with other local
municipalities the City has the following financial options:
1. Allocate $200,000 from the General Fund for the purchase of roughly 20,000
CMP credits.
2. Allocate $200,000 from the Capital Outlay Fund for the purchase of roughly
• 20,000 CMP credits.
3. Allocate $400,000 from the Proposition A Local Return Transportation Fund for
the purchase of roughly 20,000 CMP credits.
Staff recommends that the City Council allocate $400,000 in Proposition A Local Return
Transportation funds for the purchase of an adequate amount of CMP credits. The
City's current balance of Proposition A Local Return Transportation funds is sufficient to
finance this request. Additionally, the use of Proposition A Local Return Transportation
funds is very restrictive and is only allowed for public transit, related uses and
transportation related trades. Whereas, the Capital.Outlay Fund or General Fund are
much more flexible and can be allocated to a broader scope of projects / programs.
RECOMMENDATION
Development services staff recommends that the City Council authorize the City
Manager to negotiate with County of Los Angeles or cities within its boundaries for the
purchase of congestion mitigation program (CMP) credits at a cost not to exceed
$400,000 from the Proposition A Local Return Transportation Fund for the purchase of
roughly 20,000 CMP credits.
Approved: 4in
William R. Kelly, City Manager
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l"°Rpo�,TE9 j0' STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
, October 17, 2000
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services
Director 9g /?
By: Donna Butler, Community Development Administrator,,-,:- '
SUBJECT: INTRODUCTION OF ORDINANCE 2137 -AMENDING THE
ZONING CODE OF THE CITY OF ARCADIA TO REZONE THE
PROPERTIES LOCATED ATs 06 26T5 GREENF-IELD,=26011;3
2 6 926)7"EE°EAVEf UE, 2;60 PI.,D_2-600 SEC,ONANT N,UE
260 1 ANDt2600-TH1 D.AV_ENUE AND,'2.01-AND-2.536-FOU'R"T'H
s AVENt JE'FROM R-2 TO R-1 7,500, ZONE CHANGE CASE Z-00-
'001
SUMMARY
The City Council at its October 3, 2000 meeting approved Zone Change 2-00-
001 rezoning the properties located at 2606, 2615 Greenfield, 2601, 2600, 2607
Lee Avenue, 2601 and 2600 Second Avenue, 2601 and 2600 Third Avenue and
2701 and 2536 Fourth Avenue from R-2 to R-1 7,500. The City Council directed
staff to prepare the appropriate ordinance for adoption at a later meeting.
Section 4 of the Ordinance notes that Ordinance 2126, the interim Ordinance
prohibiting approval of land use entitlements and permits on these properties
shall expire upon the effective date of this ordinance.
Attached is City Council Ordinance 2137:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA AMENDING THE ZONING CODE OF
THE CITY OF ARCADIA TO REZONE THE PROPERTIES
LOCATED AT 2606, 2615 GREENFIELD, 2601, 2600, 2607
LEE AVENUE, 2601 AND 2600 SECOND AVENUE, 2601
AND 2600 THIRD AVENUE, 2601 AND 2536 FOURTH
AVENUE FROM R-2 TO R-1 7,500, ZONE CHANGE CASE Z-
00-001
1
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ACTION
The City Council should move to introduce Ordinance 2137 as attached.
Attachment: Ordinance 2137
APPROVED BY: 14-11at
William R. Kelly, City Manager
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