HomeMy WebLinkAboutDecember 4, 2001r.
• • A N N 0 T A T E D •
A G E N D A ^0^
Arcadia City Council
and
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~°' Redevelopment Agency
~8>OpAt1~~
Meeting
December 4, 2001
6:00 p.m 6:09 p.m.
Council Chambers Conference Room
ACTION
ROLL CALL: City Council/Redevelopment Agency Members Chandler,
Chang, Kovacic, Marshall and Segal All present
TIME RESERVED FOR THOSE I_lY THE AUDIENCE WHO WISH TO
ADDRESS THE CTTY COUNCIL/REDEVELOPNIENT AGENCY (NON-PUBLIC
HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) No one apoke f
1. CLOSED SESSION RECESSED to Closed Session
at 6:llp.m. RECONVENED
Regular Meeting at 6: 19 p.m.
a. Pursuant to GovemmenC Code Section 549569(b)(1) Yo confer with legai
counsel regarding potential litigation by the Environmental Protection Agency
concerning the Casmalia Disposal Site and alleged liability of the City of
Arcadia, among many other parties, far the disposal of waste at
the Slte . No reportable action taken
2. STUDY SESSION
a. Discussion, direction and adoption/approval of the Fire Department Strategic
Plan Annr~_vPd.& Adopted 5-0
b. Discussion, direction and approval of the Parks Rehabilitation Master Plan
and approval of the proposed six (6) year appropriation Continued to 12-18-01
Meeting
7:00 p.m.
Council Chambers
RECESSED at 6:53 p.m.
RECONVENED at 7:00 p.m. in
the Council chambers
INVOCATION Reverend Sid Sybenga, Arcadia Christian Reformed church
PLEDGE OF ALLEGIANCE Gino Roncelli, former Member of the Arcadia City Council
ROLL CALL: Council Members Chandler, Chang, Kovacic, Marshall and
Segal pii nreaent
Gary A. Kovacic, Mayor • Mickey Segal, Mayor Protempore • Roger Chandler, Ur. Sheng Chang, Gail A. Marshall, Counci! Members
William R. Nelly, City Manager
June D. Alford, City Clerk .
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ACTION
3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING
AGENDA ITEMS None
MOTION: Read all Ordinances and Resolutions by title only and waive reading in
full aa~pxQ~? _s-o
City Attorney Daitsch announced, no reportable action was taken at the Closed
4. PUBLIC HEARING Session held earlier this evening.
All interested persons are invi[ed [o appear at the Public Hearin~ and to provide evidence or tesfimony conceming the proposed item
of consideration. You are herehy advised [hat should you desire to legalty challenge any action taken by the City Council, wi[h
respec[ ro[he proposed 4(a), you may be limited to raising only those issues and objections which you or sumeorte else raised at or
prior [o [he time of Ihe public hearing.
a. Recommendation to conduct a public hearing on the subject of residentia!
refuse diversion, and service rates, and to authorize the City Manager to
execute Amendment No. 2 to the City's agreement with Waste D~Ianagement,
Inc., in a form approved by the City Attomey, to incorporate the +
fOllowing: Public Hr Closed
~D the City Manager
to EXECUTE Contract Amdmt.
(1) Automated Green~vaste Collection No. 2 3-2 vote_
(2) A waste-to-energy recycling program for multi-family residential units
and a new monthly recycling fee to pay for said service
(3) Modifications to the automated greenwaste collection program for large
properties
(4) Extension of the agreement for five (5) years to June 30, 2009
Recommendation to adopt Resolution No. 6269, a Resolution of the City of
Arcadia, Califomia, setting service rates for the collection of residential refuse
and recyclables pursuant to Section 5120.7 of the Arcadia Municipal
Code
Adopted 3-2
5. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
ADDRESS THE CITY COUNCIL (NON-PUBLIC HEARING/FIVE-
MINUTE TIME LIMIT PER PERS01~ Sim Barrows
Vince Hylka
6. MATTERS FROM ELECTED OFFICTALS
City Council Reports/Announcements/Statements/Future Agenda Items See Minutes
RECESS CITY COUNCIL
7. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL: Agency Members: Chandler, Chang, Kovacic, Marshall
and Segal All Present
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TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
ADDRESS THE REDEVELOPMENT AGENCY (NON-PUBLTC
HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) No one spoke
S. CONSENT
a. Minutes of the November 20, 2001 regular meeting Approved 5-0
b. Recommendation to adopt Resolution ARA-201, a Resolution of the Arcadia
Redevelopment Agency of the City of Arcadia, California, rescinding
Resolution No. AI2A-178, and adopting a"Low and Moderate Income
Housing Fund Deficit Repayment Plan" Adop ted 5-0
ADJOURN the Arcadia Redevelopment Agency to December 5, 2001 at 7:30 a.m. for
Joint MeeYing with Supervisor Michael Antonovich in the City Council Conference
Room
RECONVENE THE CITY COUNCIL
9. CITY CLERK
a. Recommendation to adopt Resolution No. 6272, a Resolution of the City
Council of the City of Arcadia, Califomia calling and giving notica of the
holding of a General Municipa] Elaction to be ]~eld in said City on Tuesday,
April 9, 2002, for the election of certain officers of said City as required by
the provisions of the City Charter aa~-.Qd 5-0
b. Recommendation to adopC Resolution No. 6273, a Resolution of fhe City
Council of the City of Arcadia, Califomia adopting regulations for candidates
for elective office pertaining to candidate's statements submitted to the
electorate and the costs thereof for the General Municipal Election to be held
on Tuesday, April 9, 2002 AdQpeed 5-0
c. Recommendation to adapt Resolution No. 6274, a Resolution of the City
Council of the City of Arcadia, California requesting the Board of 5upervisors
of the County of Los Angeles to permit the Registrar-Recorder of said County
to render specified services to the City relating to the conduct of a General
Municipal Elaction to be held in said City on April 9, 2002 ndQpted 5-0
d. Recommendarion to adopt Resolution No. 6275, a Resolution of the City
Council of the City or Arcadia, California ordering the canvass of the General
Municipal Election to be held on April 9, 2002, to be made by the City Clerk
oftheCityofArcadia adopted 5-0
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CITY CLERK- Continued
10.
ll.
ACTION
e. Recommendation to appoint seven (7) members to the newly established
Arcadia Historical Museum Commission Continued to 1-15-02
CONSENT
a. Minutes of the November 20, 2001 regular meeting Approved S-0
b. Recommendation to purchase one (1) 2001 3-axle dump tnick from Boemer
Truck Center in the amount of $93,967.56 Ap,pro~ea 5-0
c. Recommendation to award a Professional Services Agreement in the
amount of $48,600 to Purkiss•Rose RSI to prepare conshvction documents
and provide construction administration services for the Proposed Skate Park
and site improvements at Bonita Park
A~.proved 5-0
f
CITY ATTORNEY
a. Recommendation to adopt Ordinance No. 2149, an ordinance of the City
Council of the City of Arcadia, California, adding Chapter ll to Article I of
the Arcadia Municipal Code exempting the City from the requirements of the
Public Contract Code Adonted 5-0
ADJOURN CITY COUNCIL to December 5, 2001 at 7:30 a.m. for a Joint Meeting
with Supervisor Michael Antonovich in the City Council Conference Room ADJOURNEn at 8: 50 p. m.
in Memory of:
Patricia Stockdale Harmon
and Scott.McCulloch
Skecrie /,r .c' .
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4C"RPoagts0• - - MEMORANDUM
Office of the City Manager
December 4, 2001
TO: Mayor and City Council
FROM William R. Kelly, City Manager
By: Cindy Rowe-Flores, Mana•ement Services Officer
SUBJECT: Recommendation to Award a Professional Services Agreement in the
amount of$48,600 to Purkiss-Rose RSI to Prepare Construction
- Documents and Provide Construction Administration Services for the
Proposed Skate Park and Site Improvements at Bonita Park
SUMMARY
On October 16, 2001, the City Council approved the conceptual design for a Skate Park
at Bonita Park as designed by Purkiss-Rose RSI. The next phase of the project is to
develop construction documents, bid and award the project, and-then begin construction.
DISCUSSION
Purldss-Rose RSI has provided the City with a proposal to develop the construction plans
and documents,provide detailed cost estimates, attend construction meetings, approve
submittals,provide clarification on project details and to oversee the construction phase
of the Skate Park construction.
FISCAL IMPACT
The cost proposal to provide the foregoing services is $48,600, and funds are available in
the Capital Budget.
RECOMMENDATION
It is recommended that the City Council:
1. Award a Professional Services Agreement in the amount of$48,600 to Purkiss-
Rose RSI to provide design and project/construction management services for
the proposed Skate Park and Site Improvements at Bonita Park.
LASER IMAGED
�f. /tom- .
Mayor and City Council
December 4, 2001
Paget
2. Waive all informalities in the request for proposal process.
3. Authorize the City Manager and City Clerk to execute a contract in a form
approved by the City Attorney.
PM:GL:LT:CL:dw
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• STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
December 4, 2001
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director 797efPrepared By: Gary F. Lewis, General Services Man er
SUBJECT: RECOMMENDATION FOR APPROVAL OF THE PARKS
REHABILITATION MASTER PLAN AND REQUEST APPROVAL OF THE
PROPOSED SIX (6) YEAR APPROPRIATION
SUMMARY:
On December 19, 2000 the City Council authorized, a professional services agreement
in the amount of $30,000 for a Playground Safety Audit and Parks Infrastructure
Analysis to Purkiss•Rose-RSI at 18 facilities (see Attachment "A"). California
Legislation AB1055 requires all playground equipment areas accessible to the public to
be audited for safety. One aspect of this legislation requires that a Certified Playground
Safety Inspector conduct inspections of all playground equipment.
Purkiss•Rose-RSI performed the Safety Audit and the Infrastructure Analysis. The
Safety Audit was conducted to comply with AB1055 and the inventory/analysis of the
City's parks and recreational facilities was conducted to evaluate the other facilities.
The inventory data collected from these facilities combined with the information
gathered as part of the safety audit was used to establish a fifteen (15) year Parks
Rehabilitation Master Plan for renovations of existing park sites and playground
equipment.
DISCUSSION:
Play Ground Facility Audits:
Audits of eight (8) playground areas at various locations throughout the City of Arcadia:
were performed by a Certified Playground Safety Inspector to determine potential
hazards and compliance with the American with Disabilities Act (ADA). Once the audits
were complete, the data was compiled by the inspector and recommendations were
made to make the playground areas safer for children. Purkiss•Rose-RSI then
established remediation priorities for the repair and replacement of playground
equipment. The hazards were identified by degree of severity and divided into the
following four (4) categories:
LASER IMAGED
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Mayor and City Counci.
December 4, 2001
Page 2
Class 1 most severe with conditions that need
immediate attention. $ 97,207
Class 2 any condition which may cause serious/
non-disabling injury and should be addressed
expeditiously. $ 24,178
Class 3 any condition which may cause slight
injury and should be corrected when other
maintenance activities are scheduled. $ 48,224
Class 4 identifies hazards that are not compliant
with recommended standards or guidelines,
should be corrected when funding is available. $ 23,155
The cost to eliminate all playground equipment hazards is $192,764.
Parks Infrastructure/Rehabilitation:
Purkiss•Rose-RSI also provided the City with a complete inventory of eighteen (18)
parks including the Arcadia Community Center, Arcadia High School (baseball & softball
fields and 6 tennis courts) and the Civic Center Athletic Field. As part of the inventory,
the condition of the parks and recreational facilities were documented.
Recommendations to improve site and building amenities for all parks and recreational
facilities were also made to bring these facilities up to the high standards of appearance
that the community is accustomed.
Deficiencies that are prevalent in most of the older parks include:
• Aged and rusting chain link fencing; damaged/weathered signs; site drainage
problems caused by buildup turf and tree roots; and damaged concrete.
• Wood structures and furnishings, which were very popular 30 years ago, have
been damaged by years of moisture and insects and are in need of structural
repair or complete replacement.
• Most tennis court lighting is old and inefficient, needing replacement.
• Because of their age most of the buildings are not in compliance with ADA
requirements or current health standards, including the concession facilities.
The total cost to make all the necessary repairs including playground safety issues and
bring our facilities into compliance with ADA and Health requirements is estimated at
$3,032,809, not including the new skateboard facility at Bonita Park.
SUMMARY:
The total projected cost to provide safe playground equipment and to improve site and
building amenities for all parks and recreational facilities is $3,032,809, not including the
new skateboard facility at Bonita Park. Based on this information, a fifteen (15) year
plan was developed requiring an annual budget expenditure of approximately $203,000.
Staff then utilized this report and prioritized each facility based on usage and safety
conditions. From this analysis, each project was prioritized and a six (6) year program
was developed which is proposed to begin in 02/03. Buildings were not considered as
Mayor and City Council
December 4, 2001
Page 3
part of this six (6) year plan. Building upgrades will be addressed at the end of the six
(6) year park rehabilitation program as part of the second phase of this study. To
further develop the Purkiss•Rose-RSI analysis, staff reviewed each recommendation for
site improvements and refined the costs based on recent costs associated with similar
projects. Projects and maintenance work completed since the physical survey was
conducted have been removed from the initial inventory and are not part of staffs
projected cost estimate. From staffs analysis, the $2,348,437 cost estimate prepared
by Purkiss•Rose-RSI has been revised to $1,518,087. (See Attachment "B") Project
costs on this attachment have been revised to include the cost to construct a new
skateboard facility at Bonita Park.
Staff presented the Parks Rehabilitation Master Plan to the Recreation and Parks
Commission on October '19, 2001. Following discussion, the Commission moved to
forward the Plan and the conceptual schedule as presented to the City Council for final
approval.
FISCAL IMPACT:
Proposition 12 recently passed by a voter initiative provides funding for parks and
recreation based on the following three (3) criteria: per capita basis; small city; and
matching City funds. The $1,518,087 in project costs can be funded by Proposition "A"
and "12" and General Fund.sources. Over the next six (6) years, the City of Arcadia is
entitled to $633,368 in Proposition "12" funding and is eligible for reimbursement of
maintenance costs, $72,402, associated with projects previously paid for from
Proposition "A" Funds. This would require additional funding of $831,259 over the next
six (6) years from general fund to pay for this work.
RECOMMENDATION:
It is recommended that the City Council:
1. Approve the City of Arcadia's Parks Rehabilitation Master Plan
2. Approve the proposed six (6) year Appropriation of $1,518,087 for
Parks & Playground Master Plan
Attachments
PM:GFL:dw
Approved by: U6111:14
William R. Kelly, City Manager
. . ATTACHMENT ")
PARKS INFRASTRUCTURE ANALYSIS AND
PLAYGROUND SAFETY AUDIT
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17
NORTH
Grandview Ave.
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Jt Otange Grove Avir / PROJECT L®CAT I®N
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LEGEND
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1 ARCADIA COMMUNITY CENTER
�i �—!— 2 ARCADIA HIGH SCHOOL
—31 II IH210Foothi Fnvy 18 III 3 BICENTENNIAL PARK
4 BONITA PARK
���" '� �L _ 5 CAMINO GROVE PARK
6 CIVIC CENTER ATHLETIC
Ni5 , Sa,a.lorast.L 7 EISENHOWER MEMORIAL PARK
", a Huntil �-\ 8 FAIRVIEW AVENUE PARK
'.10 %� 9 HOLLY AVENUE PARK
v 6 G 4 '\Melro Ra
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10 HUGO REID PARK
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11 LONGDEN AVENUE PARK
IN Huntington Dr. � 1 � LL 12 NEWCASTLE PARK
- �'jy� Campus Dr. rn LL
��' nr 13 ORANGE GROVE PARK
15 Ti j 8 ��� 14 TIERRA VERDE PARK
%/ 9 7 15 TRIPOLIS FRIENDSHIP PARK
o DuaAe Rd. ��
"' 16 WINNIE WAY PARK
�� '///j 5 I 17 WILDERNESS PARK
...... _ —1\Camno Real Avet 18 FOREST AVENUE PARK
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ATTACHMENT"B"
Proposed 5 Years Appropriation Summary
for Parks & Playground Master Plan
Purkiss Staff Funding Source
Rose Estimated Prop A Prop 12 General/Capital
Estimated Fund
YEAR 01-02
Camino Park Playground Equipment $55,330.00 $37,400.00 $37,400.00
New Castle Playground Equipment $43,710.00 $35,420.00 $35,420.00
Class 1&2 @ Remaining Parks $12,670.00 $12,670.00 $4,520.00 $8,150.00
Removal of Hazards Playground Equipment @ Forest Avenue Park $2,500.00 $2,500.00
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SUBTOTAL $111,710.00 $87,990.00 $4,520.00 $72,820.00 $10,650.00 •
Skate Board Park Priority
Bonita Park Infrastructure&Playground Equipment $148,589.00 $85,869.00 $54,580.00 $31,289.00
Bonita Park Restroom $65,000.00 $48,000.00 $48,000.00
Skate Board Park $281,058.00 $281,058.00 $300,000.00
SUBTOTAL $494,647.00 $414,927.00 $54,580.00 $300,000.00 $79,289.00
TOTAL $606,357.00 $502,917.00 $59,100.00 $372,820.00 $89,939.00
YEAR 02-03
Camino Grove Infrastructure $191,900.00 $93,453.00 $54,884.00 $38,569.00
Longden Park Infrastructure $103,550.00 $82,473.00 $48,436.00 $34,037.00
TOTAL $295,450.00 $175,926.00 $0.00 $103,320.00 $72,606.00
YEAR 03-04
Forest Avenue Park Infrastructure&Playground Equipment $46,550.00 $36,892.00 $24,250.00 $12,642.00
Newcastle Park Infrastructure $280,200.00 $116,228.00 $81,360.00 $34,868.00
Holly Avenue Park Infrastructure $107,950.00 $50,802.00 $35,560.00 $15,242.00
TOTAL $434,700.00 $203,922.00 $0.00 $141,170.00 $62,752.00
YEAR 04-05
Bicentennial Park Infrastructure&Playground Equipment $164,870.00 $75,474.00 $16,058.00 $59,416.00
Tierra Verde Park Infrastructure&Playground Equipment $175,970.00 $91,176.00 $91,176.00
Tripolis Park Infrastructure&Playground Equipment $56,290.00 $34,593.00 $34,593.00
TOTAL $397,130.00 $201,243.00 $0.00 $16,058.00 $185,185.00
YEAR 05-06
Orange Grove Park Infrastructure $41,350.00 $29,841.00 $29,841.00
Eisenhower Memorial Park Infrastructure&Playground Equipment $233,200.00 $134,917.00 $7,400.00 $127,517.00
Fairview Park Infrastructure $70,250.00 $44,803.00 $44,803.00
TOTAL $344,800.00 $209,561.00 $7,400.00 $0.00 $202,161.00
YEAR 06-07
Arcadia High School Infrastructure $89,950.00 $86,456.00 $86,456.00
Civic Center Athletic Field Infrastructure $36,800.00 $5,902.00 $5,902.00
Wilderness Park Infrastructure $143,250.00 $132,160.00 $132,160.00
TOTAL $270,000.00 $224,518.00 $5,902.00 $0.00 $218,616.00
TOTAL $2,348,437.00 $1,518,087.00 $72,402.00 $633,368.00 $831,259.00
POST YEAR 06-07 •
Building Renovations $838,705.00 $838,705.00 $838,705.00
GRAND TOTAL $3,187,142.00 $2,356,792.00 $1,669,964.00
Modified to Reflect Skate Board Park
P staff report
wadiarcadia redevelopment agency
December 4, 2001
TO: Arcadia Redevelopment Agency
FROM: *Don Penman, Deputy Executive Director
A By: Pete Kinnahan, Economic Development Administrator
SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION ARA-201,
RESCINDING RESOLUTION ARA-178 AND ADOPTING A LOW AND
MODERATE INCOME HOUSING FUND DEFICIT REPAYMENT PLAN
SUMMARY
The Agency's previously adopted Low and Moderate Income Housing Fund Repayment
Plan as set forth in Resolution ARA-178 is no longer accurate because of the Agency's
2001 Tax Allocation bond issue. Staff recommends approval of a revised Financing
Plan as set forth in Resolution ARA-201. S
DISCUSSION
Between 1985 and 1996 the Agency accrued a debt to the Agency's own Low Moderate
Income Housing Set Aside Fund of$4,045,715. The Agency was by State Law required
to adopt a method of paying off this debt. In 1996 the Agency adopted ARA-178 which
established a Financing Plan pursuant to which the Agency would allocate all of its tax
increment after 2014 (less the annual debt service on our 1989 Tax Allocation Bond
Issue) to repay the deficit. Assuming the tax increment in 2014-15 was the same as in
1995-96, the $4 million debt would have been repaid by approximately 2017-18.
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In May 2001 the Agency issued $20,895,000 in tax allocation bonds. The $1.8 million
annual bond debt service on these 2001 bonds, to be paid through 2023, requires that
the Agency revise its adopted Financing Plan.
The Revised Debt Repayment Plan as set forth in Resolution ARA-202 (Attachment 1)
states that beginning in January 2014 the Agency will use all of its remaining tax
increment revenue, after deduction of the State-required 20% Set Aside for low
moderate income housing and after deduction of the annual $1.6-$1.8 million debt
service on the 2001 tax allocation bonds, for repayment of the'$4 million debt to the
low/moderate income housing fund. Based upon the following conservative
LASER IMAGED
Arcadia Redevelopment_ incy
December 4, 2001
Page 2
assumptions, the Agency will be able to repay the full debt by January 2024, the
required debt payoff date.
- The Agency's annual tax increment will increase at only 1% per year, versus the
possible maximum 2% per year. -
- New developments after FY 2000-01 will not be included in the calculations of
potentially available revenues. Therefore, the (gross) tax increment revenue
derived from the Hale/Waken office buildings on First ($1A million) and Fifth
($8.6 million), the Morris/Church office buildings on East Santa Clara ($5.3
million), the new 6-unit condominium project of East Colorado ($1.2 million), the
public storage facility on North Second ($6.0 million) and other new private
improvements would not be counted.
- Subsequent land sales after 2000 would not be included • in the calculation.
Therefore, the 2001 sales of the Foulger Ford property to Mr. Rusnak ($4.9
million) and the sale of the Westerner Motel property ($3.8 million) to a new
purchaser would not be counted.
A detail of the calculation is shown on Attachment 2. The Repayment Plan has been
reviewed by the Administrative Services Department, the Agency's bond counsel, and
the City Attorney.
FISCAL IMPACT
Beginning January 25, 2014, the Agency by allocating all of the remaining tax
. increment, after deduction of 20% for the Low/Moderate Income Housing Set Aside
Fund and the deduction of the annual debt service for the 2001 bonds can repay the
$4,045,715 by January 25, 2024, the final debt payoff date, as shown on Exhibit B to
Resolution ARA-201.
RECOMMENDATION
It is recommended that the Arcadia Redevelopment Agency adopt resolution
ARA-201, rescinding Resolution ARA-178 and adopting, a Low and Moderate
Income Housing Fund Deficit Replacement Plan.
Approved: ! VI
Executive Director
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