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HomeMy WebLinkAboutDecember 4, 2001r. • • A N N 0 T A T E D • A G E N D A ^0^ Arcadia City Council and . ~°' Redevelopment Agency ~8>OpAt1~~ Meeting December 4, 2001 6:00 p.m 6:09 p.m. Council Chambers Conference Room ACTION ROLL CALL: City Council/Redevelopment Agency Members Chandler, Chang, Kovacic, Marshall and Segal All present TIME RESERVED FOR THOSE I_lY THE AUDIENCE WHO WISH TO ADDRESS THE CTTY COUNCIL/REDEVELOPNIENT AGENCY (NON-PUBLIC HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) No one apoke f 1. CLOSED SESSION RECESSED to Closed Session at 6:llp.m. RECONVENED Regular Meeting at 6: 19 p.m. a. Pursuant to GovemmenC Code Section 549569(b)(1) Yo confer with legai counsel regarding potential litigation by the Environmental Protection Agency concerning the Casmalia Disposal Site and alleged liability of the City of Arcadia, among many other parties, far the disposal of waste at the Slte . No reportable action taken 2. STUDY SESSION a. Discussion, direction and adoption/approval of the Fire Department Strategic Plan Annr~_vPd.& Adopted 5-0 b. Discussion, direction and approval of the Parks Rehabilitation Master Plan and approval of the proposed six (6) year appropriation Continued to 12-18-01 Meeting 7:00 p.m. Council Chambers RECESSED at 6:53 p.m. RECONVENED at 7:00 p.m. in the Council chambers INVOCATION Reverend Sid Sybenga, Arcadia Christian Reformed church PLEDGE OF ALLEGIANCE Gino Roncelli, former Member of the Arcadia City Council ROLL CALL: Council Members Chandler, Chang, Kovacic, Marshall and Segal pii nreaent Gary A. Kovacic, Mayor • Mickey Segal, Mayor Protempore • Roger Chandler, Ur. Sheng Chang, Gail A. Marshall, Counci! Members William R. Nelly, City Manager June D. Alford, City Clerk . . ~ ~ ACTION 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None MOTION: Read all Ordinances and Resolutions by title only and waive reading in full aa~pxQ~? _s-o City Attorney Daitsch announced, no reportable action was taken at the Closed 4. PUBLIC HEARING Session held earlier this evening. All interested persons are invi[ed [o appear at the Public Hearin~ and to provide evidence or tesfimony conceming the proposed item of consideration. You are herehy advised [hat should you desire to legalty challenge any action taken by the City Council, wi[h respec[ ro[he proposed 4(a), you may be limited to raising only those issues and objections which you or sumeorte else raised at or prior [o [he time of Ihe public hearing. a. Recommendation to conduct a public hearing on the subject of residentia! refuse diversion, and service rates, and to authorize the City Manager to execute Amendment No. 2 to the City's agreement with Waste D~Ianagement, Inc., in a form approved by the City Attomey, to incorporate the + fOllowing: Public Hr Closed ~D the City Manager to EXECUTE Contract Amdmt. (1) Automated Green~vaste Collection No. 2 3-2 vote_ (2) A waste-to-energy recycling program for multi-family residential units and a new monthly recycling fee to pay for said service (3) Modifications to the automated greenwaste collection program for large properties (4) Extension of the agreement for five (5) years to June 30, 2009 Recommendation to adopt Resolution No. 6269, a Resolution of the City of Arcadia, Califomia, setting service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code Adopted 3-2 5. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON-PUBLIC HEARING/FIVE- MINUTE TIME LIMIT PER PERS01~ Sim Barrows Vince Hylka 6. MATTERS FROM ELECTED OFFICTALS City Council Reports/Announcements/Statements/Future Agenda Items See Minutes RECESS CITY COUNCIL 7. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members: Chandler, Chang, Kovacic, Marshall and Segal All Present , .. y ~ ~ TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE REDEVELOPMENT AGENCY (NON-PUBLTC HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) No one spoke S. CONSENT a. Minutes of the November 20, 2001 regular meeting Approved 5-0 b. Recommendation to adopt Resolution ARA-201, a Resolution of the Arcadia Redevelopment Agency of the City of Arcadia, California, rescinding Resolution No. AI2A-178, and adopting a"Low and Moderate Income Housing Fund Deficit Repayment Plan" Adop ted 5-0 ADJOURN the Arcadia Redevelopment Agency to December 5, 2001 at 7:30 a.m. for Joint MeeYing with Supervisor Michael Antonovich in the City Council Conference Room RECONVENE THE CITY COUNCIL 9. CITY CLERK a. Recommendation to adopt Resolution No. 6272, a Resolution of the City Council of the City of Arcadia, Califomia calling and giving notica of the holding of a General Municipa] Elaction to be ]~eld in said City on Tuesday, April 9, 2002, for the election of certain officers of said City as required by the provisions of the City Charter aa~-.Qd 5-0 b. Recommendation to adopC Resolution No. 6273, a Resolution of fhe City Council of the City of Arcadia, Califomia adopting regulations for candidates for elective office pertaining to candidate's statements submitted to the electorate and the costs thereof for the General Municipal Election to be held on Tuesday, April 9, 2002 AdQpeed 5-0 c. Recommendation to adapt Resolution No. 6274, a Resolution of the City Council of the City of Arcadia, California requesting the Board of 5upervisors of the County of Los Angeles to permit the Registrar-Recorder of said County to render specified services to the City relating to the conduct of a General Municipal Elaction to be held in said City on April 9, 2002 ndQpted 5-0 d. Recommendarion to adopt Resolution No. 6275, a Resolution of the City Council of the City or Arcadia, California ordering the canvass of the General Municipal Election to be held on April 9, 2002, to be made by the City Clerk oftheCityofArcadia adopted 5-0 ~ ~ CITY CLERK- Continued 10. ll. ACTION e. Recommendation to appoint seven (7) members to the newly established Arcadia Historical Museum Commission Continued to 1-15-02 CONSENT a. Minutes of the November 20, 2001 regular meeting Approved S-0 b. Recommendation to purchase one (1) 2001 3-axle dump tnick from Boemer Truck Center in the amount of $93,967.56 Ap,pro~ea 5-0 c. Recommendation to award a Professional Services Agreement in the amount of $48,600 to Purkiss•Rose RSI to prepare conshvction documents and provide construction administration services for the Proposed Skate Park and site improvements at Bonita Park A~.proved 5-0 f CITY ATTORNEY a. Recommendation to adopt Ordinance No. 2149, an ordinance of the City Council of the City of Arcadia, California, adding Chapter ll to Article I of the Arcadia Municipal Code exempting the City from the requirements of the Public Contract Code Adonted 5-0 ADJOURN CITY COUNCIL to December 5, 2001 at 7:30 a.m. for a Joint Meeting with Supervisor Michael Antonovich in the City Council Conference Room ADJOURNEn at 8: 50 p. m. in Memory of: Patricia Stockdale Harmon and Scott.McCulloch Skecrie /,r .c' . �� axcan cr1 . 4C"RPoagts0• - - MEMORANDUM Office of the City Manager December 4, 2001 TO: Mayor and City Council FROM William R. Kelly, City Manager By: Cindy Rowe-Flores, Mana•ement Services Officer SUBJECT: Recommendation to Award a Professional Services Agreement in the amount of$48,600 to Purkiss-Rose RSI to Prepare Construction - Documents and Provide Construction Administration Services for the Proposed Skate Park and Site Improvements at Bonita Park SUMMARY On October 16, 2001, the City Council approved the conceptual design for a Skate Park at Bonita Park as designed by Purkiss-Rose RSI. The next phase of the project is to develop construction documents, bid and award the project, and-then begin construction. DISCUSSION Purldss-Rose RSI has provided the City with a proposal to develop the construction plans and documents,provide detailed cost estimates, attend construction meetings, approve submittals,provide clarification on project details and to oversee the construction phase of the Skate Park construction. FISCAL IMPACT The cost proposal to provide the foregoing services is $48,600, and funds are available in the Capital Budget. RECOMMENDATION It is recommended that the City Council: 1. Award a Professional Services Agreement in the amount of$48,600 to Purkiss- Rose RSI to provide design and project/construction management services for the proposed Skate Park and Site Improvements at Bonita Park. LASER IMAGED �f. /tom- . Mayor and City Council December 4, 2001 Paget 2. Waive all informalities in the request for proposal process. 3. Authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. PM:GL:LT:CL:dw • /a/) 7 „ opT9- • STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT December 4, 2001 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director 797efPrepared By: Gary F. Lewis, General Services Man er SUBJECT: RECOMMENDATION FOR APPROVAL OF THE PARKS REHABILITATION MASTER PLAN AND REQUEST APPROVAL OF THE PROPOSED SIX (6) YEAR APPROPRIATION SUMMARY: On December 19, 2000 the City Council authorized, a professional services agreement in the amount of $30,000 for a Playground Safety Audit and Parks Infrastructure Analysis to Purkiss•Rose-RSI at 18 facilities (see Attachment "A"). California Legislation AB1055 requires all playground equipment areas accessible to the public to be audited for safety. One aspect of this legislation requires that a Certified Playground Safety Inspector conduct inspections of all playground equipment. Purkiss•Rose-RSI performed the Safety Audit and the Infrastructure Analysis. The Safety Audit was conducted to comply with AB1055 and the inventory/analysis of the City's parks and recreational facilities was conducted to evaluate the other facilities. The inventory data collected from these facilities combined with the information gathered as part of the safety audit was used to establish a fifteen (15) year Parks Rehabilitation Master Plan for renovations of existing park sites and playground equipment. DISCUSSION: Play Ground Facility Audits: Audits of eight (8) playground areas at various locations throughout the City of Arcadia: were performed by a Certified Playground Safety Inspector to determine potential hazards and compliance with the American with Disabilities Act (ADA). Once the audits were complete, the data was compiled by the inspector and recommendations were made to make the playground areas safer for children. Purkiss•Rose-RSI then established remediation priorities for the repair and replacement of playground equipment. The hazards were identified by degree of severity and divided into the following four (4) categories: LASER IMAGED • • • C'v/tiTi�6 '- 7v /z- /i1-0/ SS / �- -z-i l- � - s, s_ d? d • r Y 1 i Mayor and City Counci. December 4, 2001 Page 2 Class 1 most severe with conditions that need immediate attention. $ 97,207 Class 2 any condition which may cause serious/ non-disabling injury and should be addressed expeditiously. $ 24,178 Class 3 any condition which may cause slight injury and should be corrected when other maintenance activities are scheduled. $ 48,224 Class 4 identifies hazards that are not compliant with recommended standards or guidelines, should be corrected when funding is available. $ 23,155 The cost to eliminate all playground equipment hazards is $192,764. Parks Infrastructure/Rehabilitation: Purkiss•Rose-RSI also provided the City with a complete inventory of eighteen (18) parks including the Arcadia Community Center, Arcadia High School (baseball & softball fields and 6 tennis courts) and the Civic Center Athletic Field. As part of the inventory, the condition of the parks and recreational facilities were documented. Recommendations to improve site and building amenities for all parks and recreational facilities were also made to bring these facilities up to the high standards of appearance that the community is accustomed. Deficiencies that are prevalent in most of the older parks include: • Aged and rusting chain link fencing; damaged/weathered signs; site drainage problems caused by buildup turf and tree roots; and damaged concrete. • Wood structures and furnishings, which were very popular 30 years ago, have been damaged by years of moisture and insects and are in need of structural repair or complete replacement. • Most tennis court lighting is old and inefficient, needing replacement. • Because of their age most of the buildings are not in compliance with ADA requirements or current health standards, including the concession facilities. The total cost to make all the necessary repairs including playground safety issues and bring our facilities into compliance with ADA and Health requirements is estimated at $3,032,809, not including the new skateboard facility at Bonita Park. SUMMARY: The total projected cost to provide safe playground equipment and to improve site and building amenities for all parks and recreational facilities is $3,032,809, not including the new skateboard facility at Bonita Park. Based on this information, a fifteen (15) year plan was developed requiring an annual budget expenditure of approximately $203,000. Staff then utilized this report and prioritized each facility based on usage and safety conditions. From this analysis, each project was prioritized and a six (6) year program was developed which is proposed to begin in 02/03. Buildings were not considered as Mayor and City Council December 4, 2001 Page 3 part of this six (6) year plan. Building upgrades will be addressed at the end of the six (6) year park rehabilitation program as part of the second phase of this study. To further develop the Purkiss•Rose-RSI analysis, staff reviewed each recommendation for site improvements and refined the costs based on recent costs associated with similar projects. Projects and maintenance work completed since the physical survey was conducted have been removed from the initial inventory and are not part of staffs projected cost estimate. From staffs analysis, the $2,348,437 cost estimate prepared by Purkiss•Rose-RSI has been revised to $1,518,087. (See Attachment "B") Project costs on this attachment have been revised to include the cost to construct a new skateboard facility at Bonita Park. Staff presented the Parks Rehabilitation Master Plan to the Recreation and Parks Commission on October '19, 2001. Following discussion, the Commission moved to forward the Plan and the conceptual schedule as presented to the City Council for final approval. FISCAL IMPACT: Proposition 12 recently passed by a voter initiative provides funding for parks and recreation based on the following three (3) criteria: per capita basis; small city; and matching City funds. The $1,518,087 in project costs can be funded by Proposition "A" and "12" and General Fund.sources. Over the next six (6) years, the City of Arcadia is entitled to $633,368 in Proposition "12" funding and is eligible for reimbursement of maintenance costs, $72,402, associated with projects previously paid for from Proposition "A" Funds. This would require additional funding of $831,259 over the next six (6) years from general fund to pay for this work. RECOMMENDATION: It is recommended that the City Council: 1. Approve the City of Arcadia's Parks Rehabilitation Master Plan 2. Approve the proposed six (6) year Appropriation of $1,518,087 for Parks & Playground Master Plan Attachments PM:GFL:dw Approved by: U6111:14 William R. Kelly, City Manager . . ATTACHMENT ") PARKS INFRASTRUCTURE ANALYSIS AND PLAYGROUND SAFETY AUDIT Fiji , 17 NORTH Grandview Ave. Sierra k BL Jt Otange Grove Avir / PROJECT L®CAT I®N 13s... c7-Tac,,i1 LEGEND Foottg BL v��Ra I . 1 ARCADIA COMMUNITY CENTER �i �—!— 2 ARCADIA HIGH SCHOOL —31 II IH210Foothi Fnvy 18 III 3 BICENTENNIAL PARK 4 BONITA PARK ���" '� �L _ 5 CAMINO GROVE PARK 6 CIVIC CENTER ATHLETIC Ni5 , Sa,a.lorast.L 7 EISENHOWER MEMORIAL PARK ", a Huntil �-\ 8 FAIRVIEW AVENUE PARK '.10 %� 9 HOLLY AVENUE PARK v 6 G 4 '\Melro Ra d 10 HUGO REID PARK m $ 11 LONGDEN AVENUE PARK IN Huntington Dr. � 1 � LL 12 NEWCASTLE PARK - �'jy� Campus Dr. rn LL ��' nr 13 ORANGE GROVE PARK 15 Ti j 8 ��� 14 TIERRA VERDE PARK %/ 9 7 15 TRIPOLIS FRIENDSHIP PARK o DuaAe Rd. �� "' 16 WINNIE WAY PARK �� '///j 5 I 17 WILDERNESS PARK ...... _ —1\Camno Real Avet 18 FOREST AVENUE PARK 3 % 16 j 14 r c�� j11 1 d Longden Ave. - a ill--- Las Tunas Dr. Live Oak A-I \ , 11,_„.„.„_„ . a/ Gor . Ry Pe-k Road Co ervatian ark a� hoc co .VS' pmt • � f 1 • [ ATTACHMENT"B" Proposed 5 Years Appropriation Summary for Parks & Playground Master Plan Purkiss Staff Funding Source Rose Estimated Prop A Prop 12 General/Capital Estimated Fund YEAR 01-02 Camino Park Playground Equipment $55,330.00 $37,400.00 $37,400.00 New Castle Playground Equipment $43,710.00 $35,420.00 $35,420.00 Class 1&2 @ Remaining Parks $12,670.00 $12,670.00 $4,520.00 $8,150.00 Removal of Hazards Playground Equipment @ Forest Avenue Park $2,500.00 $2,500.00 • SUBTOTAL $111,710.00 $87,990.00 $4,520.00 $72,820.00 $10,650.00 • Skate Board Park Priority Bonita Park Infrastructure&Playground Equipment $148,589.00 $85,869.00 $54,580.00 $31,289.00 Bonita Park Restroom $65,000.00 $48,000.00 $48,000.00 Skate Board Park $281,058.00 $281,058.00 $300,000.00 SUBTOTAL $494,647.00 $414,927.00 $54,580.00 $300,000.00 $79,289.00 TOTAL $606,357.00 $502,917.00 $59,100.00 $372,820.00 $89,939.00 YEAR 02-03 Camino Grove Infrastructure $191,900.00 $93,453.00 $54,884.00 $38,569.00 Longden Park Infrastructure $103,550.00 $82,473.00 $48,436.00 $34,037.00 TOTAL $295,450.00 $175,926.00 $0.00 $103,320.00 $72,606.00 YEAR 03-04 Forest Avenue Park Infrastructure&Playground Equipment $46,550.00 $36,892.00 $24,250.00 $12,642.00 Newcastle Park Infrastructure $280,200.00 $116,228.00 $81,360.00 $34,868.00 Holly Avenue Park Infrastructure $107,950.00 $50,802.00 $35,560.00 $15,242.00 TOTAL $434,700.00 $203,922.00 $0.00 $141,170.00 $62,752.00 YEAR 04-05 Bicentennial Park Infrastructure&Playground Equipment $164,870.00 $75,474.00 $16,058.00 $59,416.00 Tierra Verde Park Infrastructure&Playground Equipment $175,970.00 $91,176.00 $91,176.00 Tripolis Park Infrastructure&Playground Equipment $56,290.00 $34,593.00 $34,593.00 TOTAL $397,130.00 $201,243.00 $0.00 $16,058.00 $185,185.00 YEAR 05-06 Orange Grove Park Infrastructure $41,350.00 $29,841.00 $29,841.00 Eisenhower Memorial Park Infrastructure&Playground Equipment $233,200.00 $134,917.00 $7,400.00 $127,517.00 Fairview Park Infrastructure $70,250.00 $44,803.00 $44,803.00 TOTAL $344,800.00 $209,561.00 $7,400.00 $0.00 $202,161.00 YEAR 06-07 Arcadia High School Infrastructure $89,950.00 $86,456.00 $86,456.00 Civic Center Athletic Field Infrastructure $36,800.00 $5,902.00 $5,902.00 Wilderness Park Infrastructure $143,250.00 $132,160.00 $132,160.00 TOTAL $270,000.00 $224,518.00 $5,902.00 $0.00 $218,616.00 TOTAL $2,348,437.00 $1,518,087.00 $72,402.00 $633,368.00 $831,259.00 POST YEAR 06-07 • Building Renovations $838,705.00 $838,705.00 $838,705.00 GRAND TOTAL $3,187,142.00 $2,356,792.00 $1,669,964.00 Modified to Reflect Skate Board Park P staff report wadiarcadia redevelopment agency December 4, 2001 TO: Arcadia Redevelopment Agency FROM: *Don Penman, Deputy Executive Director A By: Pete Kinnahan, Economic Development Administrator SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION ARA-201, RESCINDING RESOLUTION ARA-178 AND ADOPTING A LOW AND MODERATE INCOME HOUSING FUND DEFICIT REPAYMENT PLAN SUMMARY The Agency's previously adopted Low and Moderate Income Housing Fund Repayment Plan as set forth in Resolution ARA-178 is no longer accurate because of the Agency's 2001 Tax Allocation bond issue. Staff recommends approval of a revised Financing Plan as set forth in Resolution ARA-201. S DISCUSSION Between 1985 and 1996 the Agency accrued a debt to the Agency's own Low Moderate Income Housing Set Aside Fund of$4,045,715. The Agency was by State Law required to adopt a method of paying off this debt. In 1996 the Agency adopted ARA-178 which established a Financing Plan pursuant to which the Agency would allocate all of its tax increment after 2014 (less the annual debt service on our 1989 Tax Allocation Bond Issue) to repay the deficit. Assuming the tax increment in 2014-15 was the same as in 1995-96, the $4 million debt would have been repaid by approximately 2017-18. • In May 2001 the Agency issued $20,895,000 in tax allocation bonds. The $1.8 million annual bond debt service on these 2001 bonds, to be paid through 2023, requires that the Agency revise its adopted Financing Plan. The Revised Debt Repayment Plan as set forth in Resolution ARA-202 (Attachment 1) states that beginning in January 2014 the Agency will use all of its remaining tax increment revenue, after deduction of the State-required 20% Set Aside for low moderate income housing and after deduction of the annual $1.6-$1.8 million debt service on the 2001 tax allocation bonds, for repayment of the'$4 million debt to the low/moderate income housing fund. Based upon the following conservative LASER IMAGED Arcadia Redevelopment_ incy December 4, 2001 Page 2 assumptions, the Agency will be able to repay the full debt by January 2024, the required debt payoff date. - The Agency's annual tax increment will increase at only 1% per year, versus the possible maximum 2% per year. - - New developments after FY 2000-01 will not be included in the calculations of potentially available revenues. Therefore, the (gross) tax increment revenue derived from the Hale/Waken office buildings on First ($1A million) and Fifth ($8.6 million), the Morris/Church office buildings on East Santa Clara ($5.3 million), the new 6-unit condominium project of East Colorado ($1.2 million), the public storage facility on North Second ($6.0 million) and other new private improvements would not be counted. - Subsequent land sales after 2000 would not be included • in the calculation. Therefore, the 2001 sales of the Foulger Ford property to Mr. Rusnak ($4.9 million) and the sale of the Westerner Motel property ($3.8 million) to a new purchaser would not be counted. A detail of the calculation is shown on Attachment 2. The Repayment Plan has been reviewed by the Administrative Services Department, the Agency's bond counsel, and the City Attorney. FISCAL IMPACT Beginning January 25, 2014, the Agency by allocating all of the remaining tax . increment, after deduction of 20% for the Low/Moderate Income Housing Set Aside Fund and the deduction of the annual debt service for the 2001 bonds can repay the $4,045,715 by January 25, 2024, the final debt payoff date, as shown on Exhibit B to Resolution ARA-201. RECOMMENDATION It is recommended that the Arcadia Redevelopment Agency adopt resolution ARA-201, rescinding Resolution ARA-178 and adopting, a Low and Moderate Income Housing Fund Deficit Replacement Plan. Approved: ! VI Executive Director •