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HomeMy WebLinkAboutFebruary 6, 2001~ ;~.---°`- . : ~.. • A N N 0 T A T E D ~ A G E N D A Arcadia City Council and Redevelopment Agency Meeting February 6, 2001 4:30 p.m. Administrative Conference Room ACTION ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic nii piesent TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIUREDEVELOPMENT AGENCY (NON-PUBLIC HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) rro One spoke 1. CLOSED SESSION a. Pursuant to Government Code Section 54957 - City Manager Annual Performance Evaluation. nt 4.33p:m.council RECESSED to Closed Session.RECONVENE: 6:00 p.m. in Conference Roon Council Chambers Conference Room ae 6:10 p.m. 2. STUDY SESSION TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON-PUBLIC HEARING/FIVE MINUTE TIME LIMIT PER PERSON) RE: 6:00 P.M. SESSION Craig ximball & Scout Troap 115 a. Presentation, discussion and direction of Mid-Year Financial Review - December 31, 2~~~. Appropriate $20,000 from the Capital Outlay Fund for yellow fluorescent school signs throughout the City; RECESS 6:42 p.m. and $22,000 from the Equipment Reserve Fund for RECONVENE 7:00 p.m. computers for the Development Services Department. 5-0 7:OOp.m. Council Chambers INVOCATION Reverend Matthew Chong, Church of The Good Shepherd PLEDGE OF ALLEGIANCE Boy Scout Wesley wilkins ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic All present City Attorney Deitsch announced the subject discussed at the Closed Session. No reportable 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS action taken None Gary A. Kovacic, Mayor • Mickey Segal, Mayor Protempore • Roger Chandler, Or. Sheng Chang, Gail A. Marshall, Council Members William R. Kelly, City Manager June D. Altord. Citv Clerk :, :__-. ,;_- J. • ~ ~ ACTION MOTION: Read all Ordinances and Resolutions by title only and waive reading in full Adopted 5-0 4. PRESENTATION declaring February Vial of Life Month. Mary xansen & Beau Stocking, Altrusa Club 5. PRESENTATION to Police Officer Steve Delgadillo "Medal of Distinction" 6. PRESENTATION of Mayor's Youth Service Award to Raul & Maria Diaz. 7. PRESENTATION of Mayor's Employee Recognition Award to Esther Reynoso (January). S. PRESENTATION of Mayor's Senior Service Award to Sue Nevin. 9. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed item of consideration. You are hereby advised that should you desire to lega!!y cha!lenge any action taken by the City Counci! with respect to the proposed rtem 9a. you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the public hearing. a. Recommendation to adopt Resolution No. 6208, a Resolution of the Ciry rub. xz . c sed Council of the City of Arcadia, California, authorizing the Arcadia Police °Pte Department to use funds allocated from the Citizens' Option for Public Safety Supplemented Law Enforcement Services Fund (COPS-SLESF) for the purpose of "front line police services". b. Recommendation to approve the CDBG Statement of Objectives and Pub. Hr Closed Projects for the 2001-2002 Fiscal Year. Ppro~e ~- 10. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON-PUBLIC HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) sue Narevsky Dorothy Denne John Wuo 11. MATTERS FROM ELECTED OFFICIALS City Council Reports/Announcements/Statements/Future Agenda Items See Minutes 12. CONSENT a. Minutes of the January 16 regular and January 18, 2001 adjourned regular appro~ea s-o meetings. b. Recommendation to accept the dedication set forth in Parcel Map Anoroved 5-0 No. 25582 at 26 E. Camino Real Avenue. c. Recommendation to purchase one (1) Fire Pumper for the Fire Anoroved 5-n Department from KME Apparatus for $333,612.00. 2 ~% . . . .- Y. „ . . • • ACTION 13. CITY MANAGER a. Consideration of request from the Highland Homeowners Association for Approved 5-0 installation of a welcome sign in the Santa Anita Avenue median. Recommendation to authorize the City Manager to enter into a lease ~yroved s-o contract for a period of up to 24 months with commercial mobile systems for modular units to be used as temporary locker room and restroom/shower facilities during the new police station construction project in the amount of $42,426.40, and to authorize the appropriation of $23,000.00 that will finance utility connections and locker relocation. 14. CITY ATTORNEY a. Recommendation of Ordinance No. 2134, an Ordinance of the City Introduced 5-0 Council of the City of Arcadia, California, adding section 4912.7 to Article IV, Chapter 9.2 of the Arcadia Municipal Code regarding the placement of permanent Homeowners' Association identification signs within the public rights of way within the City of Arcadia. b. Recommendation to adopt Ordinance No. 2133, an Ordinance of the Adopted 5-0 CityCouncil of the City of Arcadia, California, changing the zoning of a as amended 3.81 foot wide strip of property between 201-221 E. Duarte Road and 810 S. Second Avenue from C-1/Limited Commercial to R-2/Medium Density Multiple Family Residential and to remove a P/Automobile Parking Overlay from 810 S. Second Avenue. 4:30 ADJOURN to February 20, 20~1 8I 57I~ P.ffl. ADJOURNED at 9:09 p.m. in memory of Jack Beardsley Stephanie Craig Lyman Cozad 3 • OS3D-Z.fJ i ip fiY • 0`2 D G/ D • 1/4 s.;:vi ARCADIA t • RPORA289 STAFF,REPORT DEVELOPMENT SERVICES DEPARTMENT February 6, 2001 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director"4 By: Donna L. Butler, Community Development Administrator SUBJECT: Public Hearing -- 2001-2002 Statement of Objectives and Project Use of 27th Year CDBG Funds SUMMARY • The Los Angeles County Community Development Commission (CDC) has advised the City that we will receive approximately $416,306 in Community Development Block Grant (CDBG) Funds for fiscal year 2001-02. Cost and project summaries must be submitted to the County no later than March 1, 2001. The Development Services Department is recommending that the City Council approve the projects as set forth below for fiscal year 2001-2002. . DISCUSSION The City has been a participant in the Community Development Block Grant program for approximately 27 years. Federal regulations require that no less than 70% of a grantee's aggregate funds ($416,306) are to be used to support activities that benefit persons of low and moderate income; resulting in a minimum of $291,414 to be spent for low/mod activities. A maximum of 25% of the funds ($104,076) may be utilized for public service programs and 10% of the funds ($41,630) may be utilized for the administration of the CDBG program. The amount of funds allocated annually to the City may vary depending on HUD's allocation to the Community Development Commission. In order for a project to qualify for Community Development Block Grant funds, the project must meet one of the following criteria: (1) a project must benefit lowland moderate income persons, (2) aid in the prevention or elimination of slum and blight and/or (3) have a particular urgency because existing conditions pose a serious 2001-02 CDBG Funds February 6, 2001 LASER IMAGED 1 /9,6,re' d �� _ -fit;.•. • Information and Referral Services - $36,000. This is an ongoing program providing senior citizens with essential information to maintain independent living and healthy lifestyles. CDBG funds are utilized to purchase office and operating supplies, to produce publications to advertise the services and to obtain reference materials and training for the staff and volunteers. The number of persons to be assisted is projected to be approximately 8,000. The majority of participants are over the age of 55. The program is administered by the Recreation and Community Services Department. Youth Program - $15, 000 • This is an ongoing program directed to help youths 18 years and under who are from low-income families. The program provides funds to send youths to day camp, music club, educational field trips, summer camp and has subsidized band equipment and uniforms for low income students. ADA (American Disabilities Act/Title 24) Compliance - $100, 000 • This'- program provides funding to purchase all necessary equipment and materials to retrofit City Hall to meet Title 24 requirements as set forth in the Americans with Disabilities Act. These monies are being used for the addition of hand railings, accessible parking, entrance signs, guard railings, and platform lifts. It is anticipated that all necessary City Hall ADA work will be completed this year. . Independent contractors are doing the retrofitting. . . i Historic Preservation Inventory of Buildings - $40,000 This program will use the funds to hire a consultant to compile an inventory of historic buildings throughout the City. The City's General Plan addresses under Cultural. Resources, that an "up-to-date inventory of historically, culturally and/or architecturally significant structures be maintained to promote awareness of the City's resources". To achieve this goal, the CDBG funds may be used to do a citywide survey. The funds may also be used for related activities such as ;staff administration, architectural, engineering, appraisal, and other professional 2001-02 CDBG Funds February 6, 2001 3 Information and Referral Services - $37,500 (Public Service Program, Low/Mod) This is an ongoing program that provides senior citizens with essential information to maintain independent living and healthy lifestyles. Assistance and information services provided include: government benefits assistance (Medicare, social security,, income tax, medi-cal, SSI), housing, transportation, legal assistance, in-home services, health services and educational opportunities. The number of unduplicated persons to be assisted is projected to be approximately 5,000. The majority of participants are over the age of 55. This program. is administered by the Recreation and Community Services Department. Youth Program - $15, 000 (Public Service Program, Low/Mod) This is an ongoing program directed to help youths 18 years and under whol are, from low-income families. The program will send youths to day camp, music club, educational field trips, summer camp and may subsidized band equipment and uniforms for low income students. Historic Preservation Inventory of Buildings - $40,000 (Study) This is a continued program from last year. Funds will be used to pay, for consultant services to compile an inventory of historic buildings throughout the City. The City's General Plan addresses under Cultural Resources, that an I"up- to-date inventory of historically, culturally and/or architecturally significant structures be maintained to promote awareness of the City's resources" To achieve this goal, the CDBG funds may be used to conduct the citywide survey. The funds may also be used for related activities such as staff administration, architectural,.engineering, appraisal, and other professional services related to historic preservation. . Arcadia Meals on Wheels program - $5,000 (Public Service Program, Low/Mod) The funds for this program will cover operating expenses to deliver two meals a day to approximately 60 homebound residents of Arcadia. The cost of operating this service. is an average of$5,000 per program year. These funds will offset the costs to operate the Meals on Wheels program, administered by the Arcadia Red Cross, in lieu of increasing the meal prices to the recipient. 2001-02 CDBG Funds February 6, 2001 5 American 376 West Huntington Drive Red Cross Arcadia, California 91007-3402 (626) 447-2193 (626) 445-4147 Fax Arcadia Chapter December 15, 2000 I Arcadia City Council 240 West Huntington Drive `® '' Arcadia, CA 91007 ATTENTION: William R. Kelly, City Manager SUBJECT: 2001-2002 CDBG Block Grant Funds Dear Mayor and Members of the City Council, On behalf of the American Red Cross, Arcadia Chapter, I am requesting that the City Council allocate $5,000 in Community Development Block Grant funds for the Arcadia Red Cross Meals on Wheels program for fiscal year 2001-2002. The Meals on Wheels program is designed to assist 60 Arcadia residents at any one time' by delivering two meals a day (one hot and one cold) five days a week. Last year we served 109 residents. Recipients in the program are homebound shut-ins,usually elderly individuals and handicapped persons who need assistance to remain independent in their own homes. Because of their age and/or disabilities,most of them are on fixed incomes Support from the CDBG funds would be used to support costs of program delivery. While participants are charged for meals,the charge does not cover the cost of operating the program. It has been this chapter's direction to try and raise funds to support the program rather than increase the cost to be a Meals on Wheels recipient. For the last several years, it has the chapter an average of$5,000 to operate the Meals on Wheels program. Your consideration of our request for CBBG funds is greatly appreciated. If you have any questions,please feel free to call me at 626-447-2195. Sincerely, Jo Ann Scott Executive Director cc: Donna Butler, Community Development Administrator ds' 3o -Zo NOTICE OF PUBLIC HEARING BEFORE THE ARCADIA CITY COUNCIL A PUBLIC HEARING will be held before the City Council on Tuesday, February 6, 2001 at 7:00 p.m. in the Council Chambers at Arcadia City Hall, 240 West Huntington Drive, Arcadia. The purpose of the public hearing will be to obtain the views of citizens on community development and housing needs in order to determine what Community Development Block Grant (CDBG) programs the City should undertake for fiscal year 2001-02. In 2001-02 the City will receive approximately $416,306 in Community Development Block Grant Funds (CDBG). These funds may be used for programs such as community conservation, i.e., housing rehabilitation programs; neighborhood development programs; community business revitalization programs; retrofitting public facilities to comply with Federal ADA requirements; senior citizen programs, meals programs and public works projects such as the removal of architectural barriers, construction of handicap ramps, replacement of street lighting, street resurfacing, • undergrounding of utilities,etc.; and public service programs. Any program undertaken with CDBG funds must benefit low and moderate income families or aid in the prevention of slum and blight. Any persons wishing to speak on this item are invited to attend the Public Hearing. Any person wishing to challenge any action taken after the public hearing may be limited to raising only those matters raised by him/herself or others at he public hearing. In compliance with the Americans With Disabilities Act, if you need special assistance to participate in a city meeting, please contact the Senior Administrative Assistant at (626) 574-5423 at least three (3) working days before the meeting or time when such special services are needed. This notification will help city staff in making reasonable arrangements to provide you with access to the meeting. Further details regarding the use of CDBG funds are available in the Community Development Division of the Development Services Department located at 240 West Huntington Drive, Arcadia. If you have any questions, you may contact Candyce Burnett at 574-5444 between the hours of 7:30 a.m. and 5:30 p.m., Monday through Thursday and 7:3.0 a.m. to 4:30 p.m. on alternative Fridays. City Hall will be closed January 14, 2000. CO I ITY DEVELOP DIVISION Donna Butler Community Development Administrator PUBLISH DATE: January)( 2001 evLr --)4 wa7 Z ter' LASER IMAGED