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HomeMy WebLinkAboutJune 19, 2001A N N 0 T A T E D -•.....,... :i ^ ~ ~.J - ~ A G E N D A~ Arcadia City Council ~ , and Redevelopment Agency ,+c~~MB~T19~}'e, ~ Meeting June 19, 2001 5:00 p.m. Council Chambers Conference Room ACT10N ROLL CALL: Council Members Chandler, Chang, Kovacic, Marshall and Segal nii nresent TIME RESERVED FOR THOSE IN THE AUDIENCE WHO~ WISH TO ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY (NON-PUBLIC HEARING/FIVE-MINUTE TIME LIMIT PER PERSON~ No one spoke. 1. CLOSED SESSION entered the Closed bYessionil a: Pursuant to Govemment Code Section 54957.6 to confer with City labor negotiators Sonny Morkus, Dan Cassidy and William Keliy regarding Teamsters Local 911, APOA, •APW EA, AFFA, Management and non-represented employees. 2. STUDY SESSION At 5:55p.m. the Closed Sess~on ended and the Study Session commenced. a: Discussion regarding Santa Anita Viilage HOA proposed Floor Area Ratio (FAR). Study Session on July 3, ~2001 _ b. Introductions of and discussion with O~cers of Altrio Communicafions, Inc. At 7:00 Council RECESSED & RECONVENED at 7: 15 in the 7:00 p.m. Council Chambers. REGULAR MEETING ' • Council Chambers ~ INVOCATIOI~ Reverend Ray Petzholt, Mandarin Baptis Church PLEDGE OF ALLEGIANCE. Fred Jahnke ROLL CALL: Council Members Chandler, Chang, Kovacic, Marshall and Segal . aii nresent 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS See Minutes MOTION: Read all Ordinances and Resolutions by title only and waive reading in full nao~rea s-o 4. PRESENTATION to Tom Stepp and Evangeline Yee Ching Tsang, winners of the 2001 S'ister ~ City Essay Contest. 5. PRESENTATION to Mary Dougherry, Citiien of the Month. Mlekey Segel, Mayror • Gall A. Marshall, Ma}rorProtempore • Roger Chandler, Dr. Sheng Chang, Gary A. Kovae{e, Councfl Mem6ers ~ Wllllam R. Kelly, Clty Menager June D. Alford, City C/erk ~~ . ~ i ~ ACTION 6. PUBLIC HEARING A!! interesfed persons are invifed fo appear at the Publlc Hearing and to provide evidence or testimony concBming fhe proposed item of consrderation. You are irereby advised that should you desire to legslly challenge any action taken by the City Councll with respect to the proposed 6a., 6b., 6c. and 6d. you may be limited to raising only fhose issues and objectlons which you or someone else raised at or prior fo the time of the public hearrng. Pub. Hrg. Closed a. Recommendation to adopt Resolution No. 6229, a Resolution of the Cify nao~cea s-o Council of the City of Arcadia, Cafifornia, adopting a budget for fiscal year 200'{-2002 and appropriating the amounts specified therein as expenditures from the funds indicated and approving in concept a spending plan for 2002-2003. Recommendation to adopt Resolution No. 6230, .a Resolution of the City aaoptea s-o Council of the City of Arcadia, California, adopting a Capital Improvement and Equipment Plan for fiscal years 2001-2002 through 2005-2006. b, Recommendation to adopi Resofution No. 6227, a Resofution of the City P"b. x~p°Sea Council of the City of Arcadia, California, setting the service rates for the collection of residential refuse and recyclables pursuant to Section 5120.7 of the Arcadia Municipal Code. Pub. Hrg. Closed c. Recommendation to introduce Ordinance No. 2144, an Ordinance of the Tnr._-o~~_ed 5_0 City CounciF of the City of Arcadia, California; awarding Alfrio Communications, Inc. (Aitrio) a ten (10) year non-exclusive franchise with a conditional five (5) year extension to construct, own, operate and maintain a cable system within the City of Arcadia, California; setting forth'conditions accompanying the granting of said franchise; providing for City regulations and use of the City's Public Rights-of-Way; providing for other lawful regulations of the cable system; and prescribing procedures and liquidated damages for violation of the Ordinance; and Recommendation to adopf Resolution No. 6234, a Resolution of the Citynaopcea 5-0 Council of the City of Arcadia, California, approving the adoption of a Negative Declaration relating to the granting of a ten (10) year franchise with a conditional five (5) year extension. Pub. Hrg. Closed d. Consideration of application No. M01-001 to approve a parcel with an apnro~ea s-o area of 8,270 sq, ft. in lieu of the minimum 22,000 sq. ft. required by the CPD-1 zoning at 7 N. Fifth Avenue as part of a proposed o~ce development for a 4.28 acre site at the southwest corner of Santa Clara Street and Fifth Avenue. 7. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WI$H TO ADQRESS THE CITY COUNCIL (NON-PUBLIG HEARING/FIVE-MINUTE TIME LIMIT PER PERSON} None . ' ~ i ~ ACTION MATTERS FROM ELECTED OFFICIALS City Council Reports/AnnouncementslStatements/Future Agenda Items see Minutes RECESS CITY COUNCIL 9. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Chandler, Chang, Kovacic, Marshall and Segal aii present 10. PUBLIC HEARING All interested persons are invifed to appear af fhePublic Hearing and to provide evidence or testimony concerring the proposed ltem of consideiation. You are hereby advised that should you desire to lega(Iy chaflenge,any action, faken by the Redevelopmeh! Agency with respect to the proposed 10a. you may be Iimited to raising only those issues and obJectlons which you or someone else raised at or prior to the time of the public hearing. Pub. Hrg. Closed a. Reoommendation to adopt ARA- Resofutlon No. 196, a Resolution of Adopted 5-0 the Redevelopment Agency of the City of Arcadia, California, adopting a budget for fiscal year 2001-2002 and appropriating the amount specified therein as expenditures from the funds indicated and approving in concept a spending plan for 2002-2003. 11. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE REDEVELOPMENT AGENCY (NON-PUBLIC HEARING/FIVE-MINUTE TIME LIMIT PER PERSON) None. 12. CONSENT a. Minutes of fhe June 5, 2001 special and regular meetings. ~„-~.,Pa s-n s:o ADJOURN the Redevelopment Agency to July 3, 2001 atSs~ p.m. RECONVENE.CITY COUNCIL 13. CITY CLERK a. Recommendation to appoint members to the following Boards and See Minutes Commissions: Arcadia Beautiful Commission (2) Parking District Commission (1 } Centennial Celebration Commission (2) Recreation and Parks Commission (1) Human Resources Commission (1) Senior Citizens' Commission (4) Library Board of Trustees (1) Sister City Commission (1) 14. CONSENT a. Minutes of the June 5, 2001 special and regular meetings. aporo~ea s-o 3 . i '' Consent-continued • I • ACTION b. Recommendation to adopt Resolution No. 6231, a Resolution of the City AaoPCea s-o Counci~ of the C.ity.of Arcadia, California, establishing an appropriations limit for the fiscal year 2001-2002 pursuant to Article XII I-B of the California Constitution. c. Recommendation to authorize the City Manager to renew the annual Aporoved 5-0 contract with All City Management Services in the amount of $118,776.00 to provide crossing guard services and to waive the bidding process for said contract. Recommendation to authorize the City Manager to enter into a Professional annr~~Pa 5_p Services Agreement in the amounf of $240,000.00 for information systems management provided by Knight Communications. e: Recommendation to adopt Resolution No. 6228, a Resolution of the City aaopcea s-o Council of the City of Arcadia, California, designating an Arcadia City Council Member and an Alternate Member to the Governing. Board of the San Gabriel Vailey Council of Governments. Recommendation to award a Professional Services Agreement in the y~„-,,,,Aa s_n amount of $85,000.00 to John L. Hunter and Associates, Inc. for adminisYration and monitoring of the Municipal Stromwater NPDES. and Industrial Waste programs. g. Recommendation ta appropriate $8,500.00 for additional construction ~proved s_n management services to be performed by Philip R. Sexton for the Ruth and Charles Gilb Arcadia Historical Museum Project: Recommendation to award a contract in the amount of $121,374.54 to Anproved 5-0 Mariposa Horticultural Eriterprises, Inc. for the Parking District 1 and 2 Improvement Project; and to appropriate an additionai $46,050:00 to cover construction and engineering costs and contingencies. j. Recommendation to renew the Pasadena Humane Society and SPCA Approved 5-0 contract for animal. control services from July 1, 2001 to June 30, 2002 in the amount of $65,405.00. k. Recommendation to adopt Resolution Nq. 6238, a Resolution of the City Adnntorl s_n Council of the City of Arcadia, California, extending on an interim basis ' commencing July 1, 2001, Resolution No. 6113, as it amended Resolution No. 5608. Recommendation to adopt Resolution No. 6235, a Resolution of the.City naopcea s-o Council of the City of Arcadia, California, establishing rules and regulations relating to employer-employee relations. 4 . . _:.:,. ~.. . • • i Consent- continued ACTION m. Recommendation to adopt Resolution No. 6236, a Resolution of the City naopcea s-o Council of the City of Arcadia,.California, revising Personnel Rules and Regulations, rule XIV - Employee Grievance and Appendix A- Rules and Regulations Governing Human Resources Commission Hearings and Processes. n. Recommendation to authorize the Mayor to cast a"yes" vote for the Anvroved 5-0 initiation of a League of Califomia Cities Grassroots Network and to . appropriate funds for the new dues schedule. o. Recommendation to award a contract in the amount of $29,950.00 to Approved 5-0 D& J Foothill Electrical Contractors, Inc. for the enhancement and refurbishment of the south patio of the Library. s:oo ADJQURN to July 3, 2001 at~ p.m: ~wJOUxrrEn ac io:2i p.m. 5 ti v • �. • 1511 ..11 �-;� ARCAD �1g f*° � STAFF POR1 DEVELOPMENT ELOPMENT SERVICES DEPARTMENT June 19, 2001 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director By: Donna L. Butler, Community Development Administratdi SUBJECT: PUBLIC HEARING AND CONSIDERATION OF APPLICATION NO. - MM 01-001 TO APPROVE AN 8,562 SQUARE FOOT PARCEL IN.LIEU OF THE MINIMUM.22,000 SQUARE FOOT LOT SIZE REQUIREMENT OF THE CPD-1 ZONE (AMC SEC. 9260.2) AT 7 N. FIFTH AVENUE AS - PART OF A 3-LOT SUBDIVISION FOR A 4.30± ACRE OFFICE DEVELOPMENT AT THE SOUTHWEST CORNER OF SANTA CLARA STREET AND FIFTH AVENUE. SUMMARY This application was submitted by the Fifth Avenue Group, LLC (Hale Corp. & Waken Dev.) for the approval of an 8,562 square foot parcel. The Commercial Planned Development zone (CPD-1)' requires a minimum lot size of 22,000 square feet, except that the City Council may approve a development of a smaller site due to a hardship by reason of surrounding developments, location or configuration. The proposed 8,562 square foot lot is to accommodate an existing 1,800 square foot, one-story office building at 7 N. Fifth Avenue. This office building is to be incorporated into a,proposed 4.30± acre office development for the southwest corner of Santa Clara Street and Fifth Avenue. . The Development Services Department is recommending, approval of Modification Application No. MM 01-001. • BACKGROUND The Commercial Planned Development zone (CPD-1) requires that every site have a minimum lot size of 22,000 square feet. However, the Code includes a provision for the City Council to approve the development of a smaller lot where there is a hardship by reason of surrounding developments, location or configuration.3 IMAGED L6La • i+ r Arcadia City Council • om MM 01-001 June'19, 2001 ®Page 2of3 D __The City Council/Redevelopment Agency has approved similar requests subject to the property owner acknowledging that the Redevelopment Agency is not relinquishing its eminent domain authority over the subject property by virtue of allowing the development of a substandard lot. The Planning Commission, on May 22, 2001, conditionally approved a Tentative Parcel Map and Oak Tree Removal Permit (TPM'01-006 & TR 01-010) for a 3-lot subdivision that includes the subject 8,562 square foot parcel. On June 5, 2001, the Redevelopment Agency approved the design review for the two new, three-story office buildings proposed for the southwest corner of Santa Clara Street and Fifth Avenue. The approval requires that the existing A,800 square foot, one-story office building be remodeled to, complement the two new office buildings. A separate design review will be processed for this remodel. DISCUSSION The proposal is to create an 8,562 square foot parcel for the existing 1,800 square foot, one-story office building at 7 N. Fifth Avenue. This new parcel is part of a 3-lot subdivision for two new, three-story office buildings at the southwest corner of Santa Clara Street and Fifth Avenue.. The applicant is requesting the following Modification from Section 9260.2 of the CPD-1 Zoning Development Standards: • Approval of an 8,562 square foot parcel in lieu of the minimum 22,000 square foot lot size requirement. - The owners of the existing 1,800 square foot office building (The Alfieri & Kentner Family Trusts) are participating with the applicant in the proposed 4.30± acre office project at the southwest corner of Santa Clara Street and Fifth Avenue; however, they want to retain their one-story office building. The owners are participating by having their recreational vehicle storage facility, which is behind the office building, redeveloped as part of the new office project. . . The new 8;562 square foot parcel will provide for 8 parking spaces for the existing 1,800 square foot office building. This is shown on the attached Site Plan. Vehicular access will be provided by reciprocal easements. The existing one-story office building will be remodeled to complement the new office project. The City Council may approve the development of a site that is less than the required 22,000 square feet on the basis of a hardship due to surrounding developments, location, or 'configuration. The triangular shape of the subject area created by the Santa Anita Wash and Fifth Avenue results in a difficult development situation. • • • r<j';:-t3•;: 3 x:s ':.:- '.�,>:o,;''- :7� s -. 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" • , i."•.':,-f• p . . • Santa •• Clara - Street -----i ......7____L\.... \ T- 11,:ilitil—___T—IIHIIIIIIL 71777M . • • \ \ • .Evarcer 3 • Area= 2.51 Acres ' - \ \ V ' t_. _....) c_____) –.." \ 11 Id 7 — _,— H ihin nnrill. •_J I • \ . . . , . \ • \ \ \ 'k 1 % _-_-- -- _ - - = _ . • .-=--_- =_-_. 1 I \ : , *, — . — = L_ _-_-: 3 Sto 1 . . \ • \ . \ = .. ---' = = — Office Building '. -7 - . • • • -1 \ . - - - •-----, - - — -.- . 488 Santa Clara Street . \ . • \ — s — N \ _ — — — — —7 — • , 61 s\, , =, FIIIiiIIIIII IIIIIII [ 7--) • . \ •.9;) \, \ 7 - • • !.1 ! I lil•il 1 ! I I HT! WHIT I -61 . . • \ . . \ - \. . \\.Iiiiiiilil ! iiiiIILII il L a , .\ s . Parcel 2 . • CI . . . \ \ \ Area= 1.65 Acres (Di \ \ \ \ C ) 111 11 11111111- 11112 • >.- . • \ - s`s '\ — 3-Story = •• , Office = —I Building (t) \ \ 51 North ' • • \ , \ . \ \ 5th Street _ = ..0 • \ \ - Lt:5 . \. .. \ \ . Sca le: 1"=100' . .\ =• . \ . :\ </ . , . . \ sti).e, .\, ‘•. • . . ' • • . .!\)./5 \ \ 'I\ . 7 a rcel 1 * , . . .• • • \ - 1.19 Ac. • • SITE PLAN • • \ '\. ' E\• t. Bldg.\ • 7 ' • 5 h th St et . ' \\ 1 \\\ \\ \. \ `f. • 1\ i • \ I s) L . • Huntington Drive _J _ 1 i r- . . • File No.: MM 01-001 Notice oxemption ® 1 To: Office of Planning & Research From: (Public Agency) City of Arcadia ' 1400 Tenth°Street, Room 222 240 West Huntington Drive P.O. Box 3044 Arcadia, CA 91007 Sacramento, CA 95812-3044 X County Clerk of the County of Los Angeles •` �' Corporations Division, Room 101, Environmental Desk • Sa 12400 East Imperial Highway Norwalk, CA 90650 on•A Project Title: City Council Modification No. MM 01-001 Project Location—Specific: 7 N. Fifth Avenue Project Location -City: Arcadia Project Location -County: Los Angeles Description of Nature, Purpose, and Beneficiaries of Project: Approval of an 8,270 square foot parcel in lieu of the minimum 22,000 square foot lot size requirement of the CPD-1 zone (AMC Sec. 9260.2). This modification of the lot size requirement is to accommodate the existing one-story, 1,800 square foot office building that is to remain and become part of a 3-lot subdivision for a 4.30± acre office development. Name of Public Agency Approving Project: Arcadia City Council Name of Person or Agency Carrying Out Project: Fifth Avenue Group, LLC — Contact: Richard T. Hale, Jr. at (626) 358-4523 Exempt Status: (check one) Ministerial {Sec.21080(b)(1); 15268} _ Statutory: Code.Number(s): Declared Emergency{Sec. 21080(b)(3); 15269(a)} _ Emergency Project{Sec. 21080(b)(4); 15269(b)(c)} X Categorical: Type: Class 5 per Section Number(s): 15305. Reasons why project is exempt: It is a Class 5 Categorical Exemption.per Section 15305 of the • CEQA Guidelines: Minor Alteration in a Land Use Limitation. Lead Agency Contact Person: James M. Kasama Area Code/Telephone/Extension: (626) 574-5445, If filed by applicant: 1. Attach certified document of exemption finding. 2. Has a Notice of Exemption been filed by the public agency approving the project? _Yes No Signature Date Title Date received for filing/posting by the OPR/County Clerk: Revised March 1986/Arcadia 6,99 -r m • • • Arcadia City Council • MM 01-001 June 19, 2001 Page3of3 The existing office building was designed to fit into its particular location, and does not appear to need any other zoning modifications as a result of the proposed 8,562 square :foot parcel. It is the Development Services Department's opinion that the proposed 8,562 square foot parcel is a good solution to the situation created by the - configuration of the subject property. Redevelopment Agency staff has reviewed the proposed subdivision, including the substandard 8,562 square foot parcel, and determined that it is consistent with the redevelopment plan. However, in cases where a project will result in a nonconforming lot, Agency Special Counsel has recommended the following condition of approval: • That the property owners be required to execute and record a "Declaration of Agency Rights." This declaration will state that the owners, and any successors, acknowledge and accept that the Redevelopment Agency has and retains the right, pursuant to Health and Safety Code Section 33394, to acquire the subject property by eminent domain. CEQA This project is exempt from the requirements of the California Environmental Quality Act. It is a Class 5 Categorical Exemption per Section 15305 of the CEQA Guidelines: Minor alteration in a Land Use Limitation. Staff has prepared a Notice of Exemption. • RECOMMENDATION It is recommended that the City Council approve Modification No. MM 01-001, as presented in the staff report, for the proposed 8,562 square foot parcel at 7 N. Fifth Avenue, subject to the owners executing and recording a Declaration of Agency Rights. Attachments: Vicinity Map Aerial Photo Site Plan Notice of Exemption • Approved by: LIA1-101 William R. Kelly, City Manager - .• . ' --, ,-. • ' „ , ) ) % 'It ■ , ,, • ,, •. . . , • ‘ ___ . - . . . . „ -S.--"". •.- "..„.......„. ..',., .,...„ ''''''N•.,,.. .',..,,:`,..„, ''`. WATER YARD - EXTENDED "-......, --......, WALWT HOTEL '---,,, . '' , ---........„bk.. II 2-STORY NI 1 R&D I 3-STORY - BUILDING N 1 II OFFICE BLDG. 1 . . _ SANTA CLARA • ST. N.NN. iminommuummumumummumi IMMMUMMIIMMINEMMUMMUMMEMERUMMUMMI 111•••••••••••■•••••■••SMINIMI 10 IMEMEMMEMMEMEMMEMEMEMMEMEMEMEMI > MARRIOTT 4.St NMERNMMEMMEMEMEMMINIMMIMUMMEI < RESIDENCEINN It, ummulammummummmumminommummi -ex Immumnammimmummommimmommir 7.6. .: Immommommummimmummminum .-i 0 In r 11111111MMEMUMMUMEMEME•••MME•EL tui—_, i 'IIIIIIIIIIIIII•••••IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIK 0 sa us 111111111MMUMMEMMEMEMEMUMMEME z X F- LU *:' IMUMMENUMMEMEM•MINIMM•NI ..., '91MMESIMIMMENMEMOMMEMINIMMt li r 7 1MMEMHENEMMOMMEMi 11111111111•1111=111111111111••••••111111 IUMMEMICAMMMUMEMEMMEMMI IIMMMUMERMIMMENEEMMUMI MEMMUMMEMUMMEMMINIMMI 'OMMEMUNNMMMONNWIF04 IMUMUMEUMMEMMEMMEMI HAMPTON INN Imommumummummin IMMEMMOUIMMEMMMEL HOTEL MIIMEMEMEMMUME••E — 11111•••■•••111111111•1 EMOASSY . CA% EMMUMEMUMMIMIL 11111111MMOMMIUMSE SUITES As, i? INIMIIIIIM•11111111 HGTEL tl/PA Z. MMUMPONMEMi .--N 4t; 0 0 <0, ce .4. nr, 'Immummimmt .1 ..., , (0 Vi" 'X _ mmot linnirai mo - , -J); ' ite Ismommari t, cn l limn= 2 n. SOUPLANTATION ›- TONY ROMA'S •••wia 0 gi NEM Et i-- RESTAURANT < RESTAURANT mamii 4 en -31 0 tti DERBY RESTAURANT 1— < TOKYO VdAKO RESTAURANT zt 0 [ ■ 1 HUNTINGTON DR. . , ! 13,1'S OLIVE RETAIL BUILDING REST. G 1 ARDEN 3-STORY = OFFICE REST. _ BLDG. u. 11- \ / VICINITY MAP MM O1'-ooi I NORTH • 7-131 N. Fifth Ave. & 488 E. Santa Clara St. Scale: 1 inch = 200 feet / Memorandum lila Ili arcadia redevelopment agency DATE: June 19, 2001 TO: Arcadia Redevelopment Agency FROM: William R. Kelly, Executive Director Don Penman, Deputy Ex cu e Director Tracey L. Hause, Treasur SUBJECT: RECOMMENDATION TO ADOPT RESOLUTION NO. ARA-196, A RESOLUTION OF THE ARCADIA REDEVELOPMENT AGENCY OF THE CITY OF ARCADIA, CALIFORNIA, ADOPTING A BUDGET FOR THE FISCAL YEAR 2001-2002 AND APPROPRIATING THE AMOUNTS SPECIFIED THEREIN AS EXPENDITURES FROM THE FUNDS INDICATED AND APPROVING IN CONCEPT A SPENDING PLAN FOR 2002- 2003. SUMMARY: It is recommended. the Arcadia Redevelopment Agency annually consider a budget for the ensuing year. The recommended actions herein are necessary to implement the spending plan for the Redevelopment Agency for the 2001-2002 fiscal year. BACKGROUND: The document presented for the fiscal years 2001-2002 and 2002-2003 was distributed to the Redevelopment Agency Board on May 24, 2001. On June 5, 2001, a study session was held to discuss the Budget, respond to questions, and receive input. DISCUSSION: There were no recommendations made for revisions to the budget at the study session. As a result, staff is recommending adoption of the fiscal year 2001- ) E) 1AGED .a 2002 operating budget as presented and approval, in concept, of the proposed spending plans for the fiscal year 2002-2003. RECOMMENDATION: It is recommended that the Arcadia Redevelopment Agency: Adopt Resolution No ARA-196, a Resolution of the Arcadia Redevelopment Agency of the City of Arcadia, California, adopting a budget for the fiscal year 2001-2002 and appropriating the amounts specified therein as expenditures from the funds indicated and approving in concept a spending plan for the 2002-2003. • Approved: William R. Kelly, Executive Director ( Ono/-5 per,- 1i��Vr wog' 4i' STAFF REPORT DEVELOPMENT SERVICES DEPARTMENT June 19, 2001 TO: MAYOR AND CITY COUNCIL FROM: QDON PENMAN, ASSISTANT CITY MANAGER/DEVELOPMENT SERVICES DIRECTOR BY: DAN A. LAZO, ASSOCIATE CIVIL ENGINEER , REVIEWED BY: JAN STEESE, PURCHASING OFFICER SUBJECT: REPORT AND RECOMMENDATION TO AWARD A CONTRACT TO MARIPOSA HORTICULTURAL ENTERPRISE, INC. IN THE AMOUNT OF $121,374.54 FOR PARKING DISTRICTS 1 AND 2 LANDSCAPE IMPROVEMENT PROJECT AND APPROPRIATE AN ADDITIONAL $46,050 TO COVER THE CONSTRUCTION COST, ENGINEERING AND CONTINGENCIES SUMMARY As part of the City's landscape improvement program, the City Council previously approved funding for the Parking Districts 1 and 2 landscape improvement project. A location map of the project areas is attached for reference. The project was advertised and bids were opened on June 5, 2001. The successful low bid was submitted by Mariposa Horticultural Enterprise, Inc. in the amount of $121,374.54 and staff recommends that the City Council award a contract for the Parking Districts 1 & 2 landscape improvements project to Mariposa Horticultural Enterprise, Inc. in that amount. DISCUSSION The proposed landscape improvements of Parking Districts 1 and 2 will consist of ,removal of existing trees and vegetation and replacing them with trees and shrubs that will match the species in the downtown area; removal and replacement of portions of pavement and concrete curb and sidewalk damaged by existing tree roots; removal of existing irrigation systems and replacement with a more efficient system; construction of concrete monument signs; and reconstruction of a handicap ramp in compliance with ADA requirements. Also included in the project is application of seal coat and restriping the angle parking in front of the Post Office to a 90 degree parking from the present angle parking. LASER IMAGED co W. Iy.,� • Mayor and City Council June 19, 2001 Page 2 When:the final cost estimate was prepared prior to bidding by the City's Landscape Architect consultant, Armstrong and Walker, it was determined that the original cost estimates prepared during the conceptual design stage were too low. The higher costs were the result of adding plant material to the original scope of services, more curb and asphalt repair due to tree root damage, and a very difficult bidding environment. At its June 7, 2001 meeting, the Parking District Commission approved the project bid, including the need for the additional appropriation of $46,050 from Parking District reserve funds. It was decided that elimination of some of the project elements such as the monument sign, reduction in the number of trees and size of plants, or other cuts in the scope of work would adversely impact the desired quality of this downtown landscape improvement project. Eight (8) prospective contractors received plans and specifications and three qualified bids were received with the following results: Bidders Amount Mariposa Horticultural Enterprise, Inc. $121,374.54 E.C. Construction Co. $149,333.12 E & M Construction Co. $181,011.50 Staff has reviewed the bid documents for content, and has investigated the contractor's background and recent projects for competency: Staff has determined that Mariposa Horticultural Enterprise, Inc. can satisfactorily perform_the required work. ENVIRONMENTAL ANALYSIS The project is categorically exempt per Section 15301 class 1(c) from the requirements of California Environmental Quality Act (CEQA). FISCAL IMPACT • Parking District funds have been budgeted in the 2000/01 Capital Improvement Program (CIP) for the Parking Districts 1 & 2 landscape improvements. Budgeted funds and reserves are available to cover the contract cost, engineering and design, inspections and contingencies. r • ) • Mayor and City Council June 19, 2001 Page 3 V V RECOMMENDATION It is recommended that the City Council: 1. Award a contract to Mariposa Horticultural Enterprise, Inc. in the amount of $121,374.54 for the Parking Districts 1 & 2 landscape improvements. 2. Appropriate an additional .$46,050 to cover the construction• cost, engineering and contingencies. V 3., Waive any informalities in the bid or bidding process and authorize the City Manager and City Clerk to execute a contract in a form approved by the City Attorney. Approved By: 11111J1 • WILLIAM R. KELLY, CITY MANAGER Attachment: Location Map • • /'1 V LI _I= t I^• --..d' , i _I , Z > NEWMAN' y e ,4„. 0 o T<<\ r COLORAI I BL l f u0)_ LA P O RTE ST • ' w > W W L4, Q . , . �;Q OSE"F� • . ' ST O I N tiT . S tA ST I l ST N16.1 > T S� z p 0 c ��Q' Q wo G PL ifrfrA _\� ,�����_�� Q C l I-QNTI N GTO N I DR O QI •LTA I f— I Z w I Q I I a- BONITA PARK• PROJECT LOCATION BONITA > �ONM & Q I I A- CALIFORNIA . ( l ST ( 1 ST . AVENUEI- o JR H S �- DIAM DIAMOND I ST .N 0 CITY OF ARCADIA DATE: • 'I� .1 r PARKING DISTRICTS 1 AND 2 sr: . 44 F ! L LANDSCAPE IMPROVEMENTS PROJECT CHK'D BY: NO TH *7I iT°f? _`7i r", ' 1; SCALE: DRAWING NO. °°'iP°',,s'", LOCATION MAP NOT TO SCALE • DEVELOPMENT SERVICES DEPT. ENGINEERING t