HomeMy WebLinkAboutMarch 6, 2001r,
A N N O T A T E D
A G E N D A
Arcadia City Council
and
Redevelopment Agency
Meeting
March 6, 2001
5:00 P.M.
Council Chambers Conference Room
ACTION
ROLL CALL: Council /Agency Members Chandler, Chang, Marshall, Segal and Kovacic All present
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY
COUNCIUREDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER
PERSON) No one spoke.
RECESSED to Closed Session at
1. CLOSED SESSION 5:04 p.m.
a. Conference with legal counsel regarding existing litigation (Government Code Section
54956.9(b) (1) and (c)) — (1) case.
b. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding
request for Amicus Support - Robinson v. Solano County, (218F.3d 1030, 9th Cir.
2000).
Pursuant to Government Code Section 54956.(a) to meet with legal counsel regarding
request for Amicus Support - Flying Dutchman Park Inc v City and and County of San
Francisco (San Francisco County Superior Court, Case No. A092504).
d. Public Employee Performance Evaluation: City Manager
Conference with Labor Negotiator — Agency Designated Representative: City Attorney
Unrepresented Employee: City Manager
e. Conference with legal counsel concerning existing litigation (Government Code Section
54956.9(a) — Golden Eyes Gentlemen's Club — Permit Suspension /Revocation
Proceedings).
2. STUDY SESSION RECONVENED Regular Meeting at
5:50 p.m. for Study Session.
a. Review, discussion and direction regarding City entrance signs, directional signs
and banners. Peacock design - by consensus of Council
RECESSED to Closed Session at
6:10 p.m. to discuss Item No. ld.
RECONVENED & RECESSED at 6:50
to 7:00 p.m. in the Council Chmbi
for the Regular Meeting.
Gary A. Kovacic, Mayor • Mickey Segal, Mayor Protempore • Roger Chandler, Dr. Shang Chang, Gail A. Marshall, Council Members
William R. Kelly, City Manager
June D. Alford. Citv Clerk
1V
❑oa
,a WELCOME TO YOUR CITY COUNCIL MEETING
Thank you for attending an Arcadia City Council meeting. The following information is provided
to make the meeting a more meaningful and understandable event.
The City of Arcadia is governed by a five - member City Council, which also serves as the
Redevelopment Agency. Every even - numbered year, either two or three Council Members are
elected at large to serve four -year terms. The City Council elects from its membership a Mayor
to serve as the presiding officer for a one -year period.
The City Manager is employed by the City Council to carry out its policies and to serve as the
Chief Executive Officer of the City and the Executive Director of the Redevelopment Agency.
REGULAR CITY COUNCIL MEETINGS are held on the first and third Tuesdays of the month at
7:00p.m. in the Council Chambers, 240 W. Huntington Drive. Meetings are broadcast live on
cable channel 20 and replayed at various times in the following weeks. From time to time,
special meetings are scheduled for specific purposes. The City Council follows a regular order
of business as provided in the agenda for each meeting. The agenda is prepared and made
available to the public 72 hours in advance of the meeting. Full agenda packages are available
for review prior to the meeting in the City Clerk's office at City Hall and at the Arcadia Public
Library.
CITIZEN PARTICIPATION is invited at all City Council meetings. At each regular meeting, time
is reserved for those in the audience who wish to address the City Council on any matter.
There is a five - minute time limit per person. Please be aware that pursuant to the provisions of
the Brown Act, the City Council is prohibited from taking action on any issue not listed on the
agenda, unless an emergency exists requiring City Council action or an urgent need for action
arises after the agenda is published.
Time is also reserved for individuals wishing to address the City Council about a scheduled
"Public Hearing" item. With respect to Public Hearings, persons addressing the City Council
should limit their remarks to the matter under consideration.
CONSENT CALENDAR items are considered to be routine in nature and may be enacted by
one motion. There is no separate discussion on these items unless a Council Member so
requests.
An ORDINANCE is a City law which can only be amended or repealed by adoption of another
Ordinance. A proposed Ordinance requires two readings - an introduction and an adoption - at
separate City Council meetings. Ordinances become effective 30 days after adoption.
A RESOLUTION is an official statement of City Council policy, directs certain administrative or
legal action, or embodies a public City Council statement. A Resolution is adopted the same
night it is proposed. Once adopted, it remains City Council policy unless changed by a
subsequent Resolution.
In compliance with the AMERICANS WITH DISABILITIES ACT, if you need special assistance
to participate in a City Council meeting, please contact the City Manager's office at (626) 574-
5401 at least three (3) working days before the meeting or time when special services are
needed. This notification will help City staff in making reasonable arrangements to provide you
with access to the meeting.
• 7:OOp.m. •
Council Chambers
ACTION
INVOCATION Reverend Gene Wallace, Church of the Transfiguration, Police
Department Chaplain
PLEDGE OF ALLEGIANCE Frank Forbes, Director, San Gabriel valley Water District
ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic All Present
3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None
MOTION: Read all Ordinances and Resolutions by title only and waive reading in full Adooted 5 -0
4. PRESENTATION of Proclamation declaring Arbor Day. Dick Cordano
5. PRESENTATION of Mayor's Community Service Award to Dave Stegner. continued
6. PRESENTATION of Mayor's Employee Recognition Award to Kurt Keating.
7. PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the
proposed item of consideration. You are hereby advised that should you desire to legally challenge any action taken by
the City Council with respect to the proposed item 7a. you may be limited to raising only those issues and objections
which you or someone else raised at or prior to the time of the public hearing.
Pub. Hrg. Closed
a. Recommendation to consider objections to the proposed abatement of Approved 5 -0
weeds, brush, rubbish, refuse and dirt upon and in front of certain private
property within the City.
8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY
COUNCIL (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) Stf. Sgt. Ed Bacon
Laura Kelso
9. MATTERS FROM ELECTED OFFICIALS
City Council Reports/ Announcements /Statements /Future Agenda Items See Minutes
RECESS CITY COUNCIL
10. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL: Agency Members Chandler, Chang, Marshall, Segal and Kovacic All present
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE
REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON)
No one spoke.
11: CONSENT
a. Minutes of the February 20, 2001 regular meeting
2
Approved 5 -0
0
Meeting of the Arcadia Redevelopment Agency - continued.
ACTION
b. Report on request to compensate Agency Board members for board Adopted -
meetings and recommendation to adopt Resolution No. ARA -90, a oppose
& Marshall
Resolution of the Board of Directors of the Arcadia Redevelopment
Agency, amending the bylaws of the Arcadia Redevelopment Agency.
ADJOURN to March 20, 2001 at 6:00p.m.
RECONVENE CITY COUNCIL
12. CONSENT
a. Minutes of the February 20, 2001 regular meeting
Approved 5 -0
b. Recommendation to enter into a purchase contract with George Bates Approved 5 -n
Automotive to refurbish three (3) Cheverolet Caprice patrol vehicles
in the amount of $45,000.00 for the Police Department.
C. Status report on Sierra Madre Blvd. backflow prevention program and Approved 5 -0
recommendation to authorize an increased reimbursement amount to
property owners.
Recommendation to enter into an agreement between the City of ArcadiaA,pproved 5 -0
and Arcadia Unified School District for joint use and maintenance of
shared use facilities.
e. Recommendation to purchase three (3) 2001 Ford F -150 pick up trucks, Approved 5 -0
two (2) 2001 Ford Rangers and one (1) 2001 Chevrolet 2500 pick up
truck with utility body from Sunrise Ford in the amount of $99,579.73 and
Rotolo Chevrolet in the amount of $48,822.96 for the Public Works and
Development Services Department.
Recommendation to award a contract in the amount of $285,000 to Approved 5 -0
W.A. Rasic Construction Co. for the construction of the Foothill Boulevard
Sewer Relief Pipeline.
g. Report on request to compensate Agency Board members for board Adopted .1 -2
meetings and recommendation to adopt Resolution No. 6213, a Resolution Kovacic &
of the City Council of the City of Arcadia, California, amending and Marshall oppose
approving the bylaws of the Arcadia Redevelopment Agency.
Recommendation to enter into a Professional Services Agreement with Approved 5 -0
Communications Support Group, Inc. for the development of an Open
Video System Franchise with Altrio Communications in the amount of
$15,500.00.
3
13. CITY MANAGER ACTION
a. Recommendation to approve project submittals by the Ferguson Group Approved 5 -0
for possible federal funding.
b. Recommendation to appropriate and allocate up to $10,000.00 to conduct Approved s -o
a voter interest survey for a performing arts center /auditorium; and to Chang & Marshall
select two members of the Council to serve on a City /School District committee to sub-
sub-committee to select the consultant that will conduct the survey.
ADJOURN to March 20, 2001 at 6:00 p.m. in memory of Lyman Cozad. ADJOURNED at 7:55 p.m. in memory
of Lyman.Cozad and the students
who died in the violence at
Santana High School in the City
of Santee, a suburb of San Diego.
El
Mar -05 -01 04:14P City Cr Arcadia
ice►•
March 6, 2001
Post -IC" Note 7671
6267 446 5729
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Co./Dept.
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Phone M
Phone #
Fax
Fax N
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Direct6r
Prepared by: Dave McVey, General Services Supped tendent
Chris Ludlum, Management Analyst
/''1 R, 3
SUBJECT: RECOMMENDATION TO PURCHASE THREE (3) 2001 FORD F -150
PICK UP TRUCKS AND TWO (2) 2001 FORD RANGERS FROM
SUNRISE FORD IN THE AMOUNT OF 014 AND ONE (1) 2001
CHEVROLET 2500 PICK UP TRUCK WITH UTILITY BODY FROM
ROTOLO CHEVROLET IN THE AMOUNT OF $80,321"FOR THE PUBLIC
WORKS AND DEVELOPMENT SERVICES DEPARTMENTS
SUMMARY:
Staff is recommending that the City Council award a purchase contract for three (3)
2001 Ford full size one -half ton pick up trucks and two (2) 2001 Ford midsize trucks in
the amount of $99,814 o Sunrise Ford. Staff is also recommending that the City
Council award a purchase contract for one (1) Chevrolet full size three - quarter ton pick
up with a utility body in the amount of $30,321 to Rotolo Chevrolet.
These vehicles will replace five (5) vehicles used by the Public Works and Development
Services Departments and add one (1) vehicle to the Public Works Services fleet.
Funds totaling $139,000 have been budgeted for this acquisition in this Fiscal Year's
Equipment Replacement Fund. The total cost for purchasing these trucks is $129,935.
DISCUSSION:
The 2000 -01 Equipment Replacement Fund provides for the replacement of four (4)
vehicles for the Public Works Services Department and one (1) vehicle for the
Development Services Department. The vehicles scheduled for replacement are: a
1989 Chevrolet truck, 1990 Chevrolet truck, 1988 GMC truck, 1991 Buick LeSabre and
a 1992 Buick Regal. All of these vehicles meet the mileage and/or age requirement
defined in the City's vehicle replacement policy. The City Council also authorized the
purchase of one (1) Ford Ranger for the Public Works Inspector. This position was
funded in the 1999/00 budget and the vehicle was included in the 2000/01 equipment
budget.
LASER IMAGED
P.O1
Mar -05 -01 04:15P City
of Arcadia
626
446 5729 P.02
Mayor and City Council
March 6, 2001
Page 2
Notices inviting bids were published in the
adjudicated paper and bid packages were
distributed to area contractors.
The following five (5) sealed bids were received on
January 30, 2001:
Full Size
Mid Size
Full Size Three -
One -Half Ton
Quarter Ton With
Utility Body
Sunrise Ford
$65,535
$34,059
No Response
Rotolo Chevrolet
$66,614
$37,087
$30,321
Wonderies Fleet
$68,879
$39,677
$33,465
Pasadena Ford
$69,012
$36,720
$31,779
Community Chevrolet $72,087 $37,956 $31,183
FISCAL IMPACT:
Funds totaling $139,000 have been budgeted for this acquisition in this Fiscal Year's
Equipment Replacement Fund. The total cost for purchasing these trucks is $129,935.
As budgeted, new mobile radios and emergency lights will also be purchased out of this
account for these vehicles.
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the Purchasing Officer to issue a purchase order for three
(3) 2001 Ford full size pick up trucks and two (2) Ford mid -size pick
up trucks in the amount of $99,614 to Sunrise Ford.
2. Authorize the Purchasing Officer to Issue a purchase order for one
(1) Chevrolet full size pick up with utility body in the amount of
$30,321 to Rotolo Chevrolet.
PM:DM:CL:dw
Approved by:
William R. Kelly, City Manager
°°�.°•._•� STAFF REPORT
PUBLIC WORKS SERVICES DEPAFdWMNT
March 6, 2001
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director
Prepared by: Dave McVey, General Services Superint ndent
Chris Ludlum, Management Analyst
SUBJECT: RECOMMENDATION TO AWARD A PURCHASE CONTRACT TO
GEORGE BATES AUTOMOTIVE TO REFURBISH THREE (3)
CHEVROLET CAPRICE PATROL VEHICLES IN THE AMOUNT OF
$45,000 FOR THE POLICE DEPARTMENT
SUMMARY:
Staff is recommending that the City Council award a purchase contract to George Bates
Automotive to refurbish three (3) Chevrolet Caprice patrol vehicles in the amount of
$45,000 for the Police Department. Funds totaling $45,000 are budgeted in the 2000-
01 Equipment Replacement Fund for this refurbishing program.
BACKGROUND:
Over the years, the Police Department has used a variety of vehicles for law
enforcement purposes; however the Chevrolet Caprice has proven itself as one of the
most durable and reliable patrol vehicles manufactured. In 1997, General Motors
discontinued production of the Caprice. That resulted in most law enforcement
agencies using Ford Crown Victoria's as police units.
In August 2000, the City Council authorized the refurbishment of one (1) 1994 Chevrolet
Caprice that met the City's vehicle replacement policy. Once this vehicle had 5,760
miles (5 months) from day -to -day operations, it passed the performance rating by Police
personnel.
DISCUSSION:
The 2000 -01 Vehicle Replacement Fund provides for the refurbishment of three (3)
Chevrolet Caprice patrol vehicles in lieu of purchasing three (3) Ford Crown Victoria
patrol vehicles. Refurbishing these vehicles will realize a cost savings of approximately
$25,000 for the City.
Mayor and City Council
March 6, 2001
Page 2
Staff investigated the possibility of a cooperative purchase (commonly know as piggy-
backing) with a larger municipality for refurbishing vehicles with specifications equal to
or greater than the City of Arcadia's. The Los Angeles County Sheriffs Department, in
cooperation with George Bates Automotive, has authorized the City to piggyback on
their purchase order.
Public agencies often utilize other agencies formal bidding results to effect cooperative
purchases when the agreement between the agency and the vendor meets the
specifications of the using agency. Staff has determined that George Bates Automotive
is a qualified company and the vehicles being refurbished meet City specifications.
FISCAL IMPACT:
Funds in the amount of $45,000 have been budgeted in the 2000 -01 Vehicle
Replacement Fund. The total cost for refurbishing three (3) Chevrolet Caprice' patrol
vehicles is $45,000.
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the Purchasing Officer to issue a purchase order to George
Bates Automotive to refurbish three (3) Chevrolet Caprice patrol vehicles in
the amount of $45,000 for the Police Department.
2. Waive the formal bidding process and authorize a cooperative
refurbishment using the Los Angeles County Sheriff's Department bid.
PM:DM:CL:dw
Approved by: ujnA
William R. Kelly, City Manager