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HomeMy WebLinkAboutMarch 6, 2001r, A N N O T A T E D A G E N D A Arcadia City Council and Redevelopment Agency Meeting March 6, 2001 5:00 P.M. Council Chambers Conference Room ACTION ROLL CALL: Council /Agency Members Chandler, Chang, Marshall, Segal and Kovacic All present TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIUREDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) No one spoke. RECESSED to Closed Session at 1. CLOSED SESSION 5:04 p.m. a. Conference with legal counsel regarding existing litigation (Government Code Section 54956.9(b) (1) and (c)) — (1) case. b. Pursuant to Government Code Section 54956.9(a) to meet with legal counsel regarding request for Amicus Support - Robinson v. Solano County, (218F.3d 1030, 9th Cir. 2000). Pursuant to Government Code Section 54956.(a) to meet with legal counsel regarding request for Amicus Support - Flying Dutchman Park Inc v City and and County of San Francisco (San Francisco County Superior Court, Case No. A092504). d. Public Employee Performance Evaluation: City Manager Conference with Labor Negotiator — Agency Designated Representative: City Attorney Unrepresented Employee: City Manager e. Conference with legal counsel concerning existing litigation (Government Code Section 54956.9(a) — Golden Eyes Gentlemen's Club — Permit Suspension /Revocation Proceedings). 2. STUDY SESSION RECONVENED Regular Meeting at 5:50 p.m. for Study Session. a. Review, discussion and direction regarding City entrance signs, directional signs and banners. Peacock design - by consensus of Council RECESSED to Closed Session at 6:10 p.m. to discuss Item No. ld. RECONVENED & RECESSED at 6:50 to 7:00 p.m. in the Council Chmbi for the Regular Meeting. Gary A. Kovacic, Mayor • Mickey Segal, Mayor Protempore • Roger Chandler, Dr. Shang Chang, Gail A. Marshall, Council Members William R. Kelly, City Manager June D. Alford. Citv Clerk 1V ❑oa ,a WELCOME TO YOUR CITY COUNCIL MEETING Thank you for attending an Arcadia City Council meeting. The following information is provided to make the meeting a more meaningful and understandable event. The City of Arcadia is governed by a five - member City Council, which also serves as the Redevelopment Agency. Every even - numbered year, either two or three Council Members are elected at large to serve four -year terms. The City Council elects from its membership a Mayor to serve as the presiding officer for a one -year period. The City Manager is employed by the City Council to carry out its policies and to serve as the Chief Executive Officer of the City and the Executive Director of the Redevelopment Agency. REGULAR CITY COUNCIL MEETINGS are held on the first and third Tuesdays of the month at 7:00p.m. in the Council Chambers, 240 W. Huntington Drive. Meetings are broadcast live on cable channel 20 and replayed at various times in the following weeks. From time to time, special meetings are scheduled for specific purposes. The City Council follows a regular order of business as provided in the agenda for each meeting. The agenda is prepared and made available to the public 72 hours in advance of the meeting. Full agenda packages are available for review prior to the meeting in the City Clerk's office at City Hall and at the Arcadia Public Library. CITIZEN PARTICIPATION is invited at all City Council meetings. At each regular meeting, time is reserved for those in the audience who wish to address the City Council on any matter. There is a five - minute time limit per person. Please be aware that pursuant to the provisions of the Brown Act, the City Council is prohibited from taking action on any issue not listed on the agenda, unless an emergency exists requiring City Council action or an urgent need for action arises after the agenda is published. Time is also reserved for individuals wishing to address the City Council about a scheduled "Public Hearing" item. With respect to Public Hearings, persons addressing the City Council should limit their remarks to the matter under consideration. CONSENT CALENDAR items are considered to be routine in nature and may be enacted by one motion. There is no separate discussion on these items unless a Council Member so requests. An ORDINANCE is a City law which can only be amended or repealed by adoption of another Ordinance. A proposed Ordinance requires two readings - an introduction and an adoption - at separate City Council meetings. Ordinances become effective 30 days after adoption. A RESOLUTION is an official statement of City Council policy, directs certain administrative or legal action, or embodies a public City Council statement. A Resolution is adopted the same night it is proposed. Once adopted, it remains City Council policy unless changed by a subsequent Resolution. In compliance with the AMERICANS WITH DISABILITIES ACT, if you need special assistance to participate in a City Council meeting, please contact the City Manager's office at (626) 574- 5401 at least three (3) working days before the meeting or time when special services are needed. This notification will help City staff in making reasonable arrangements to provide you with access to the meeting. • 7:OOp.m. • Council Chambers ACTION INVOCATION Reverend Gene Wallace, Church of the Transfiguration, Police Department Chaplain PLEDGE OF ALLEGIANCE Frank Forbes, Director, San Gabriel valley Water District ROLL CALL: Council Members Chandler, Chang, Marshall, Segal and Kovacic All Present 3. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS None MOTION: Read all Ordinances and Resolutions by title only and waive reading in full Adooted 5 -0 4. PRESENTATION of Proclamation declaring Arbor Day. Dick Cordano 5. PRESENTATION of Mayor's Community Service Award to Dave Stegner. continued 6. PRESENTATION of Mayor's Employee Recognition Award to Kurt Keating. 7. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed item of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the proposed item 7a. you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the public hearing. Pub. Hrg. Closed a. Recommendation to consider objections to the proposed abatement of Approved 5 -0 weeds, brush, rubbish, refuse and dirt upon and in front of certain private property within the City. 8. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) Stf. Sgt. Ed Bacon Laura Kelso 9. MATTERS FROM ELECTED OFFICIALS City Council Reports/ Announcements /Statements /Future Agenda Items See Minutes RECESS CITY COUNCIL 10. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Chandler, Chang, Marshall, Segal and Kovacic All present TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) No one spoke. 11: CONSENT a. Minutes of the February 20, 2001 regular meeting 2 Approved 5 -0 0 Meeting of the Arcadia Redevelopment Agency - continued. ACTION b. Report on request to compensate Agency Board members for board Adopted - meetings and recommendation to adopt Resolution No. ARA -90, a oppose & Marshall Resolution of the Board of Directors of the Arcadia Redevelopment Agency, amending the bylaws of the Arcadia Redevelopment Agency. ADJOURN to March 20, 2001 at 6:00p.m. RECONVENE CITY COUNCIL 12. CONSENT a. Minutes of the February 20, 2001 regular meeting Approved 5 -0 b. Recommendation to enter into a purchase contract with George Bates Approved 5 -n Automotive to refurbish three (3) Cheverolet Caprice patrol vehicles in the amount of $45,000.00 for the Police Department. C. Status report on Sierra Madre Blvd. backflow prevention program and Approved 5 -0 recommendation to authorize an increased reimbursement amount to property owners. Recommendation to enter into an agreement between the City of ArcadiaA,pproved 5 -0 and Arcadia Unified School District for joint use and maintenance of shared use facilities. e. Recommendation to purchase three (3) 2001 Ford F -150 pick up trucks, Approved 5 -0 two (2) 2001 Ford Rangers and one (1) 2001 Chevrolet 2500 pick up truck with utility body from Sunrise Ford in the amount of $99,579.73 and Rotolo Chevrolet in the amount of $48,822.96 for the Public Works and Development Services Department. Recommendation to award a contract in the amount of $285,000 to Approved 5 -0 W.A. Rasic Construction Co. for the construction of the Foothill Boulevard Sewer Relief Pipeline. g. Report on request to compensate Agency Board members for board Adopted .1 -2 meetings and recommendation to adopt Resolution No. 6213, a Resolution Kovacic & of the City Council of the City of Arcadia, California, amending and Marshall oppose approving the bylaws of the Arcadia Redevelopment Agency. Recommendation to enter into a Professional Services Agreement with Approved 5 -0 Communications Support Group, Inc. for the development of an Open Video System Franchise with Altrio Communications in the amount of $15,500.00. 3 13. CITY MANAGER ACTION a. Recommendation to approve project submittals by the Ferguson Group Approved 5 -0 for possible federal funding. b. Recommendation to appropriate and allocate up to $10,000.00 to conduct Approved s -o a voter interest survey for a performing arts center /auditorium; and to Chang & Marshall select two members of the Council to serve on a City /School District committee to sub- sub-committee to select the consultant that will conduct the survey. ADJOURN to March 20, 2001 at 6:00 p.m. in memory of Lyman Cozad. ADJOURNED at 7:55 p.m. in memory of Lyman.Cozad and the students who died in the violence at Santana High School in the City of Santee, a suburb of San Diego. El Mar -05 -01 04:14P City Cr Arcadia ice►• March 6, 2001 Post -IC" Note 7671 6267 446 5729 Date 3 5 n ( e,anaa► /w ,Y� C � � �! �% /i > To �� (C+JYt C l Aerab From lB�,, �� I Co./Dept. Co. Phone M Phone # Fax Fax N TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Direct6r Prepared by: Dave McVey, General Services Supped tendent Chris Ludlum, Management Analyst /''1 R, 3 SUBJECT: RECOMMENDATION TO PURCHASE THREE (3) 2001 FORD F -150 PICK UP TRUCKS AND TWO (2) 2001 FORD RANGERS FROM SUNRISE FORD IN THE AMOUNT OF 014 AND ONE (1) 2001 CHEVROLET 2500 PICK UP TRUCK WITH UTILITY BODY FROM ROTOLO CHEVROLET IN THE AMOUNT OF $80,321"FOR THE PUBLIC WORKS AND DEVELOPMENT SERVICES DEPARTMENTS SUMMARY: Staff is recommending that the City Council award a purchase contract for three (3) 2001 Ford full size one -half ton pick up trucks and two (2) 2001 Ford midsize trucks in the amount of $99,814 o Sunrise Ford. Staff is also recommending that the City Council award a purchase contract for one (1) Chevrolet full size three - quarter ton pick up with a utility body in the amount of $30,321 to Rotolo Chevrolet. These vehicles will replace five (5) vehicles used by the Public Works and Development Services Departments and add one (1) vehicle to the Public Works Services fleet. Funds totaling $139,000 have been budgeted for this acquisition in this Fiscal Year's Equipment Replacement Fund. The total cost for purchasing these trucks is $129,935. DISCUSSION: The 2000 -01 Equipment Replacement Fund provides for the replacement of four (4) vehicles for the Public Works Services Department and one (1) vehicle for the Development Services Department. The vehicles scheduled for replacement are: a 1989 Chevrolet truck, 1990 Chevrolet truck, 1988 GMC truck, 1991 Buick LeSabre and a 1992 Buick Regal. All of these vehicles meet the mileage and/or age requirement defined in the City's vehicle replacement policy. The City Council also authorized the purchase of one (1) Ford Ranger for the Public Works Inspector. This position was funded in the 1999/00 budget and the vehicle was included in the 2000/01 equipment budget. LASER IMAGED P.O1 Mar -05 -01 04:15P City of Arcadia 626 446 5729 P.02 Mayor and City Council March 6, 2001 Page 2 Notices inviting bids were published in the adjudicated paper and bid packages were distributed to area contractors. The following five (5) sealed bids were received on January 30, 2001: Full Size Mid Size Full Size Three - One -Half Ton Quarter Ton With Utility Body Sunrise Ford $65,535 $34,059 No Response Rotolo Chevrolet $66,614 $37,087 $30,321 Wonderies Fleet $68,879 $39,677 $33,465 Pasadena Ford $69,012 $36,720 $31,779 Community Chevrolet $72,087 $37,956 $31,183 FISCAL IMPACT: Funds totaling $139,000 have been budgeted for this acquisition in this Fiscal Year's Equipment Replacement Fund. The total cost for purchasing these trucks is $129,935. As budgeted, new mobile radios and emergency lights will also be purchased out of this account for these vehicles. RECOMMENDATION: It is recommended that the City Council: 1. Authorize the Purchasing Officer to issue a purchase order for three (3) 2001 Ford full size pick up trucks and two (2) Ford mid -size pick up trucks in the amount of $99,614 to Sunrise Ford. 2. Authorize the Purchasing Officer to Issue a purchase order for one (1) Chevrolet full size pick up with utility body in the amount of $30,321 to Rotolo Chevrolet. PM:DM:CL:dw Approved by: William R. Kelly, City Manager °°�.°•._•� STAFF REPORT PUBLIC WORKS SERVICES DEPAFdWMNT March 6, 2001 TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Dave McVey, General Services Superint ndent Chris Ludlum, Management Analyst SUBJECT: RECOMMENDATION TO AWARD A PURCHASE CONTRACT TO GEORGE BATES AUTOMOTIVE TO REFURBISH THREE (3) CHEVROLET CAPRICE PATROL VEHICLES IN THE AMOUNT OF $45,000 FOR THE POLICE DEPARTMENT SUMMARY: Staff is recommending that the City Council award a purchase contract to George Bates Automotive to refurbish three (3) Chevrolet Caprice patrol vehicles in the amount of $45,000 for the Police Department. Funds totaling $45,000 are budgeted in the 2000- 01 Equipment Replacement Fund for this refurbishing program. BACKGROUND: Over the years, the Police Department has used a variety of vehicles for law enforcement purposes; however the Chevrolet Caprice has proven itself as one of the most durable and reliable patrol vehicles manufactured. In 1997, General Motors discontinued production of the Caprice. That resulted in most law enforcement agencies using Ford Crown Victoria's as police units. In August 2000, the City Council authorized the refurbishment of one (1) 1994 Chevrolet Caprice that met the City's vehicle replacement policy. Once this vehicle had 5,760 miles (5 months) from day -to -day operations, it passed the performance rating by Police personnel. DISCUSSION: The 2000 -01 Vehicle Replacement Fund provides for the refurbishment of three (3) Chevrolet Caprice patrol vehicles in lieu of purchasing three (3) Ford Crown Victoria patrol vehicles. Refurbishing these vehicles will realize a cost savings of approximately $25,000 for the City. Mayor and City Council March 6, 2001 Page 2 Staff investigated the possibility of a cooperative purchase (commonly know as piggy- backing) with a larger municipality for refurbishing vehicles with specifications equal to or greater than the City of Arcadia's. The Los Angeles County Sheriffs Department, in cooperation with George Bates Automotive, has authorized the City to piggyback on their purchase order. Public agencies often utilize other agencies formal bidding results to effect cooperative purchases when the agreement between the agency and the vendor meets the specifications of the using agency. Staff has determined that George Bates Automotive is a qualified company and the vehicles being refurbished meet City specifications. FISCAL IMPACT: Funds in the amount of $45,000 have been budgeted in the 2000 -01 Vehicle Replacement Fund. The total cost for refurbishing three (3) Chevrolet Caprice' patrol vehicles is $45,000. RECOMMENDATION: It is recommended that the City Council: 1. Authorize the Purchasing Officer to issue a purchase order to George Bates Automotive to refurbish three (3) Chevrolet Caprice patrol vehicles in the amount of $45,000 for the Police Department. 2. Waive the formal bidding process and authorize a cooperative refurbishment using the Los Angeles County Sheriff's Department bid. PM:DM:CL:dw Approved by: ujnA William R. Kelly, City Manager