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Home My WebLink AboutSeptember 4, 2001A N N O T A T E D `A G E N D A Arcadia City Council and Redevelopment Agency °Okn°aeT ° ° Meeting 01010 WIN N September 4, 2001 6:30 p.m. NO AGENDA ITEMS ARE SCHEDULED FOR THE 6:00 P.M. NOTICED PORTION OF THE MEETING — CITY COUNCIL WILL CONVENE AT 6:30 P.M. Council Chambers Conference Room ACTION ROLL CALL: Council /Agency Members Chandler, Chang, Kovacic, Marshall and Segal Dr. Chang Excused 4 -0 TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL /REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) No one spoke CLOSED SESSION Conference with Real Property Negotiators (Government Code Section 54956.8) Property: 55 West Huntington Drive 21 Morlan Place 28 West Santa Clara Street 41 West Huntington Drive 35 West Huntington Drive 27 West Huntington Drive 11, 15, 19 West Huntington Drive 121, 145, 155 North Santa Anita Avenue 101 North Santa Anita Avenue 25 North Santa Anita 5 West Huntington Drive Property Owner: Paul Rusnak Hann Ling Shaw (Church of Arcadia) Ellsworth Dahlgren Robert Johannsen Gary & Dan Braun (35 W. Huntington Partners) Richard Gretebeck (Tempelkadian) Gary Barringer Ohannes Berberian Walter Griffin Ralph Wolveck (Professional Medical Investors) Anthony Fanticola (Wortmann Oil) Negotiating Parties — Agency Asst. Deputy Executive Director Under Negotiation — Price and terms of payment Entered Closed Session at 6:33 pm Recessed at 7:10. Reconvened in the Council Chambers Mickey Segal, Mayor • Gail A. Marshall, Mayor Protempore • Roger Chandler, Dr. Shang Chang, Gary A. Kovacic, Council Members William R. Kelly, City Manager June D. Alford, City Clerk 7:00 p.m. Council Chambers ACTION INVOCATION Father Gene Wallace, Espicopal Church of The Transfiguration PLEDGE OF ALLEGIANCE Peter Siberell, Santa Anita Park ROLL CALL: Council Members Chandler, Chang, Kovacic, Marshall and Segal Dr. Chang Excused 4 -0 2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDA ITEMS MOTION: Read all Ordinances and Resolutions by title only and waive reading in full. Adopted 4 -0 3. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO ADDRESS THE CITY COUNCIL (NON - PUBLIC HEARING /FIVE MINUTE TIME LIMIT PER PERSON) Beth Costanza 4. MATTERS FROM ELECTED OFFICIALS City Council Reports/ Announcements /Statements /Future Agenda Items See Minutes RECESS THE CITY COUNCIL 5. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY ROLL CALL: Agency Members Chandler, Chang, Kovacic, Marshall and Segal Dr. Chang Excused 4 -0 6. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO'ADDRESS THE REDEVELOPMENT AGENCY (NON- PUBLIC HEARING /FIVE MINUTE TIME LIMIT PER PERSON No one spoke 7. CONSENT - Redevelopment Agency a. Transmittal of "Amendment No. 5 to the Central Redevelopment Plan" from the City Council to the Arcadia Redevelopment Agency Approved 4 -0 ADJOURN the, Redevelopment Agency to September 18, 2001 at 7:00 p.m. RECONVENE THE CITY COUNCIL 8. CONSENT a. Minutes of the August 21, 2001 regular meeting Approved 4 -0 2 Consent continued ACTION Recommendation to accept all work performed by Doug Martin Contracting Co., Inc. for the 2000 -2001 Street Resurfacing Project as complete and to authorize the final payment to be made in accordance with the contract documents, subject to a retention of $16,652.41 Approved 4 -0 c. Recommendation to adopt new class specifications: Deputy Fire Fire Marshall, Senior Combination Inspector, Senior Planner, Communications and Marketing Specialist I /II Approved 4 -0 d. Recommendation to authorize the City Manager to enter into a Professional Services Agreement with Gartner Consulting for an Information Systems Master Plan Uprovea 4 -0 Recommendation to renew a Professional Services Agreement in the amount of $36,000.00 with Joe A. Gonsalves & Son for legislative advocacy services Approved 4 -0 Recommendation to accept all work performed by Olivas Valdez, Inc. for the 2000 -2001 Concrete Repair Project as complete; to approve change orders in the amount of $32,416.45 for additional work associated with the project; and to authorize final payment to be made in accordance with the contract documents, subject to a retention of $12,457.34 Approved 4 -0 g. Recommendation to purchase ten (10) 2002 Chevrolet Malibu LS vehicles for various City departments from Rotolo Chevrolet for $175,791.60 Approved 4 -0 h. Recommendation to adopt Amendment No. 3 to the Arcadia Transit Dial -A -Ride Professional Services Agreement between the City of Arcadia and R &D Transportation Services LLC, approving the company's merger with San Gabriel Transit Inc. to form Southland Transit Inc., and to authorize the City Manager to execute said amendment in a form approved by the City Attorney Approved 4 -0 ,ADJOURN the City Council to September 18, 2001 at 7:00 p.m. ADJOURNED at 7:28 p.m. 3 eL we, --/0 h 0, ,� I� I / ,�ry+•o�t� ^'� STAFF REPORT ADMINISTRATIVE SERVICES DEPARTMENT Date: September 4, 2001 To: Mayor and City Council From: Tracey Hause, Administrative Services Directo� By: David T. Bell, Assistant Human Resources & Risk Manager Subject: RECOMMENDATION TO ADOPT THE NEW CLASS SPECIFICATIONS: DEPUTY FIRE MARSHAL, SENIOR COMBINATION INSPECTOR, SENIOR PLANNER, COMMUNICATIONS AND MARKETING SPECIALIST I/ COMMUNICATIONS AND MARKETING SPECIALIST II SUMMARY It is recommended that the City Council adopt the new classifications of Deputy Fire Marshal, Senior Combination Inspector, Senior Planner, Communications and Marketing Specialist I/ Communications and Marketing Specialist II, which were approved in the City's 2001 -2002 budget. DISCUSSION The City conducted a classification and compensation study, which was completed by Personnel Concepts, Inc. in April 2001. Included in the study were four (4) new classifications (attached) of Deputy Fire Marshal, Senior Combination Inspector, Senior Planner, Communications and Marketing Specialist I/ Communications and Marketing Specialist II. These new classifications represent promotional possibilities within the professional "families" of positions. The adoption of these classifications were presented to the Human Resources Commission and approved on June 7, 2001. FISCAL IMPACT There is no fiscal impact in the approval of approval does not add more "positions. Th e these new classifications through promotiona sufficient funds to cover all personnel costs. the new class descriptions. This affected departments, if they fill I exams, will be required to leave LASER IMAGED co/v- i,-, RECOMMENDATION M It is recommended that the City Council approve the adoption of the New Class Specifications of Deputy Fire Marshal, Senior Combination Inspector, Senior Planner, Communications and Marketing Specialist I/ Communications and Marketing Specialist II APPROVED: WA William R. Kelly, City Manager September 4, 2001 W E5 03 V -3.) j>et� Svcs/ F'10 STAFF REPORT PUBLIC WORKS SERVICES DEPARTMENT TO: Mayor and City Council FROM: Pat Malloy, Public Works Services Director Prepared by: Dave McVey, General Services Superint ndent Chris Ludlum, Management Analyst SUBJECT: RECOMMENDATION TO PURCHASE TEN (10) 2002 CHEVROLET MALIBU LS VEHICLES FOR VARIOUS CITY DEPARTMENTS FROM ROTOLO CHEVROLET FOR $175,791.60. SUMMARY: Staff is recommending that the City Council award a purchase contract for ten (10) 2002 Chevrolet Malibu's in the amount of $175,791.60 to Rotolo Chevrolet. These vehicles will replace two (2) vehicles in the Development Services Department, two (2) vehicles in Fire Department, (2) vehicles in Police Department, three (3) vehicles in Public Works Services Department and one (1) vehicle will be added to the fleet in Public Works Services for use by the new Field Services Manager who is expected to be hired this October. Each of the vehicles scheduled for replacement have reached the requirements of the equipment replacement policy. Funds in the amount of $240,000.00 have been budgeted for the acquisition of these vehicles in this Fiscal Year's Equipment Replacement Program. DISCUSSION: The 2001 -02 Equipment Replacement program provides for the replacement of the following nine (9) vehicles: Development Services Department. 1990 Chevy Caprice (Asset #60061) 1992 Chevy Corsica (Asset #60148) Fire Department 1988 Chevy Blazer (Asset #70046) 1992 Chevy Blazer (Asset #60109) Police Department 1995 Chevy Caprice (Asset #60025) 1995 Chevy Caprice (Asset #60027) Public Works Services Department 1993 Nissan Maxima (Asset #60180) 1992 Chevy Corsica (Asset #60149) 1992 Buick Regal (Asset #60152) C 6 /v. �'-� Mayor and City Council%"+' September 4, 2001 Page 2 M The Equipment Replacement Program also provides for the purchase of one (1) new vehicle in the Public Works Services Department for the new Field Services Manager's position, which is expected to be filled in October. All of the vehicles scheduled for replacement meet the mileage and /or age requirement defined in the City's vehicle replacement policy. The Purchasing Officer advertised and solicited bids for the Chevrolet Malibu's from five (5) dealerships. The following bids were opened on August 16, 2001: BIDDER LOCATION BID AMOUNT Rotolo Chevrolet Fontana $175,791.60 Wonderies Alhambra $181,105.20 Gunderson Chevrolet El Monte No Response Community Chevrolet Burbank No Response Team Chevrolet Pasadena No Response FISCAL IMPACT: Funds in the amount of $240,000.00 are budgeted in the 2001 -02 Equipment Replacement Fund for the purchase of these vehicles. The total cost to purchase ten (10) 2002 Chevrolet Malibu's is $175,791.60. As budgeted, new mobile two -way radios and emergency lights will also be purchased out of this account for these vehicles. RECOMMENDATIONS: It is recommended that the City Council: 1. Award a contract for the purchase of ten (10) 2002 Chevrolet Malibu LS vehicles to Rotolo Chevrolet in the amount of $175,791.60. 2. Authorize the City Manager to execute a contract in a form approved by the City Attorney. PM:DM:dw Approved: William R. Kelly, City Manager dGVb - )., - r4n, MEMORANDUM �'OR14E� OFFICE OF THE CITY CLERK September 4, 2001 • 'TO: . Arcadia Redevelopment Agency FROM:_ City Clerk 0/ , S SUBJECT: . TRANSMITTAL OF "AMENDMENT NO. 5 TO THE CENTRAL • REDEVELOPMENT PLAN" FROM THE CITY COUNCIL TO THE ARCADIA REDEVELOPMENT AGENCY DISCUSSION The California Redevelopment Law requires that following adoption of an ordinance adopting a redevelopment plan or amendment, the City Council is to send a certified copy of the amendment to the Agency Board. Attached is a certified copy of the City Council Ordinance 2145. Exhibit One to this Ordinance is the actual Amendment No. 5 (South Arcadia). By this action the City . Council is directing the Agency to implement Amendment No. 5. RECOMMENDATION It is recommended that the Agency acknowledge receipt of City Council Ordinance 2145 and the attached Amendment No. 5 to the Central Redevelopment -- Plan, and file the Ordinance and Amendment. Approved: William R. Kelly, City.Manager • • • LASER IMAGED /Ni - 7 , • COUNTY OF LOS ANGELES SS. MV, CITY OF ARCADIA 1, JUNE D. ALFORD, the duly els,— qualified and acting Clerk of the City of mrcadia, California, do hereby'What the foregoing is a full, true and correct copy of Ordinance No 2145 adopted by the City Council of the Cit of Arcadia California at it Jul 1 ii eu a. fle- • t .• as the same appears of record and on file in my office. and that I have carefully compared the same with the original. In Witness whereof, I have hereunto set my hand and affixed the seal of the City of Arcadia, this 2nd day of August 2OO . • lerk of the City of Arc , California By . • Deputy • • • •