HomeMy WebLinkAboutApril 2, 2002tY / ,
Arcadia City Council
and
,RPOReTED.
Redevelopment Agency
Meeting
April 2, 2002
6:00 p.m.
■ ■ ■
I
NO AGENDA ITEMS ARE SCHEDULED FOR THE 6:00 P.M. NOTICED
PORTION OF THE MEETING
CITY COUNCIL. WILL CONVENE AT 7:00 P.M. — COUNCIL CHAMBERS
April 2, 2002
Council Chambers
7:00 p.m.
ACTION
ROLL CALL: Council Members Chandler, Chang, Kovacic,
Marshall and Segal All present
INVOCATION Reverend Thomas Shriver, Emmanuel Assembly of God Church
PLEDGE OF ALLEGIANCE Carol Libby
SUPPLEMENTAL INFORMATION FROM STAFF REGARDING
AGENDA ITEMS None
MOTION: Read all Ordinances and Resolutions by title only and waive reading in
full Adopted 5 -0
2. PRESENTATION to Margit Holakoui, Citizen of the Month
3. PRESENTATION to Arcadia High School Students participating in the
Centennial Celebration: Jaszver Bauzon, Fiona Chan, Hua Chen, Sapira Cheuk,
Zach Chen, Cindy Cheng, Amanda Dillon, Lawrence Hsu, Kevin Kuo,
Jessica Lee, Jamie Lee, John Nguyen, Vicky Pei, Christopher Rivera,
Erica Schaefer, Ginger Tsai, Bonnie Wang, Matthew Wisniewski, Vivian Yee,
Ruth Younessi, Alyson Yu, Jordan Lenhart, Eric Fang, Sarah Coombs, Su Hlaing,
Cherry Lau, Tina Choi and Linda Shen
Mickey Segal, Mayor • Gall A. Marshall, Mayor Pmtempore • Roger Chandler, Dr. Shang Chang, Gary A. Kovacic, Council Members
William R. Kelly, City Manager
June D. Alford, City Clerk
•
ACTION
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
ADDRESS THE CITY COUNCIL. (NON - PUBLIC HEARING /FIVE MINUTE
TIME LIMIT PER PERSON) Rob Hammand, Monrovia Mayor Pro tem
Marilyn Vernon. St. Chair, Veterans of
Foreign Wars Ladies Aux.
Chuck Keene, American Legion Post 44
4. MATTERS FROM ELECTED OFFICIALS
City Council Reports /Announcements /Statements/Future Agenda Items see Minutes
RECESS OF CITY COUNCIL
5. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL: Agency. Members Chandler, Chang, Kovacic,
Marshall and Segal All present
6. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
ADDRESS THE REDEVLOPMENT AGENCY (NON- PUBLIC
HEARING /FIVE - MINUTE TIME LIMIT PER PERSON) None
a. Minutes of the March 19, 2002 regular meeting Approved 5 -0
ADJOURN to April 16, 2002 at 7:00 p.m.
RECONVENE CITY COUNCIL
7. CONSENT
a. Minutes of the 19, 2002 regular meeting Approved 5 -0
b. Recommendation to adopt Resolution No. 6291, a Resolution
of the City Council of the City of Arcadia, California amending
the General Plan designation from Commercial to Multiple Family
Residential (24 DU /AC Maximum) for the property located at
1510 -1516 South Baldwin Avenue (G.P. 02 -001) Adopted_- 0
-2-
CONSENT (Continued) ACTION
C. Recommendation to enter into Professional Service Agreements
for a three -year time period with Vandorpe Chou Associates,
Incorporated and Scott Fazekas and Associates, Incorporated for
Professional building plan review services for the Development
Services Department Approved 5 -0
d. Recommendation to approve a one -year time extension for
CUP 92 -003 for the Rodeffer Inert Landfill at 12321
Lower Azusa Road
Approved 5 -0
e. Recommendation to accept all work performed by E.C. Construction
Company for the rehabilitation of Golden West Avenue between
Huntington Drive and the South City Limit - Project No. 5433011
(STPL- 5131(008)) as complete and to authorize the final payment
to be made in accordance with the contract documents subject to a
retention of $13,953.05
Approved 5 -0
Recommendation to accept the donation of $10,000, over a two -
year period, from the Oak Tree Racing Association in support of the
Arcadia Mounted Enforcement Team (A.M.E.T.) Program Approved 5 -0
g. Recommendation to approve the job descriptions for the new
classifications of Revenue Collection Specialist, Environmental
Services Officer and Senior Civil Engineer, as well as approve
revisions to the existing job descriptions of Community Services
Officer, Fire Fighter, Fire Paramedic, Fire Engineer, Fire Captain,
Special Assistant to the City Manager and Communications,
Marketing and Special Projects Manager Approved 5 -0
h. Recommendation to enter into a fifteen (15) month
Professional Services Agreement, not to exceed $22,500, to
UCLA Medical Center, Center for Prehospital Care for Fire
Department EMS/Paramedic Quality Assurance Program Approved 5 -0
i. Recommendation to award a contract to Beylik Drilling,
Incorporated in the amount of $555,000 for drilling services
for the Chapman No. 7 Water Well Approved s -0
9911
0
CONSENT (Continued)
0
ACTION
Recommendation to accept all work performed by General
Pump Company, Incorporated for the rehabilitation of Longden
Well No. 2 as complete and authorize the final payment to be
made in accordance with the contract documents subject to a
retention of $6,654.00 Approved 5 -0
k. Recommendation to adopt Resolution No. 6290, a Resolution
of the City Council of the City of Arcadia, California approving
the application for grant funds under the California Beverage
Container Recycling and Litter Reduction Act Approved 5 -0
1. Recommendation to approve the sale of two (2) Police Detective
sedans to the Arcadia Unified School District in the amount of
$7,000 Approved 5 -0
m. Recommendation to approve the Final Map for Tract No. 53344 for an
eleven -unit residential condominium subdivision at 453 -455 Fairview
Avenue Approved 5 -0
ADJOURN to April 16, 2002 at 7:00 p.m. ADJOURNED - 7:47 p.m.
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STAFF REPORT
ADMINISTRATIVE SERVICES DEPARTMENT
APRIL 2, 2002
TO: MAYOR AND CITY COUNCIL,
FROM: TRACEY HAUSE, ADMINISTRATIVE SERVICES DIRECTO
PREPARED BY: SONNY MORKUS, HUMAN RESOURCES A
RISK MANAGER
SUBJECT: RECOMMENDATION TO APPROVE THE JOB DESCRIPTIONS FOR
THE NEW CLASSIFICATIONS OF REVENUE COLLECTION
SPECIALIST, ENVIRONMENTAL SERVICES OFFICER AND SENIOR
CIVIL ENGINEER, AS WELL AS APPROVE REVISIONS TO THE
EXISTING JOB DESCRIPTIONS OF COMMUNITY SERVICES
OFFICER, FIRE FIGHTER, FIRE PARAMEDIC, FIRE ENGINEER, FIRE
CAPTAIN, SPECIAL ASSISTANT TO THE CITY MANAGER AND
COMMUNICATIONS, MARKETING AND SPECIAL PROJECTS
MANAGER.
SUMMARY
The approval of the proposed new and revised job descriptions will amend the City's
existing personnel classification and compensation plan.
BACKGROUND
Periodically, City departments experience the need to create new classifications or
revise existing job descriptions to address new operating needs. They develop requests
that are reviewed by the City Manager, and then the Administrative Services
Department/Human Resources Office conducts appropriate assessment interviews,
meetings and analyses to evaluate the requests and make recommendations. The
Human Resources Commission is responsible for reviewing and approving all job
descriptions, prior to the job descriptions being sent to City Council for final approval.
DISCUSSION
The proposed job specifications pertain to three City Departments as follows:
1. Administrative Services Department - The Administrative Services Director
has proposed that the Senior Accounting Technician classification in the Cashier's
Office be reclassified to Revenue Collection Specialist (non- management classification
compensated at Salary Range 54) to more accurately describe the job functions being
performed.
LASER IMAGED
C&1 N- -7 -
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PAGE 2 - JOB DESCRIPTIONS (Continued)
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2. City Manager's Office — The City Manager has proposed the revision of the
following two job descriptions to address the needs of the City's management
operations: Special Assistant to the City Manager (previously Management
Services Officer) and Communications, Marketing and Special Projects Manager
(previously Special Projects Manager).
3. Police Department — The Police Chief has proposed that the Community
Services Officer job description be revised due to changes in the parking
enforcement operations.
4. Fire Department — The Fire Chief has proposed that the following four job
descriptions be revised to address minimum job requirements needs in the
department: Fire Fighter, Fire Paramedic, Fire Engineer and Fire Captain.
5. Public Works Services Department - The Director of Public Works has proposed
that two new job classifications be created due to new environmental regulations
compliance requirements and engineering services management needs:
Environmental Services Officer (management classification compensated at
Salary Range 68) and Senior Civil Engineer (management classification
compensated at Salary Range 74).
At its regular meetings on February 21, 2002 and March 14, 2002, the Human
Resources Commission reviewed and approved the proposed new and revised job
descriptions.
FISCAL IMPACT
The approval of the proposed new and revised job descriptions will not have an
additional impact on the City budget because their funding have been addressed
through the regular budget process.
RECOMMENDATION
It is recommended that the City Council approve the job descriptions for the new
classifications of Revenue Collection Specialist, Environmental Services Officer and
Senior Civil Engineer, as well as approve the revisions to the existing job descriptions of
Community Services Officer, Fire Fighter, Fire Paramedic, Fire Engineer, Fire Captain,
Special Assistant to the City Manager, and Communications, Marketing and Special
Projects Manager, effective April 3, 2002.
APPROVED:
William R. Kelly, City Manager
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MATO STAFF REPORT
April 2, 2002 FIRE DEPARTMENT
TO: Mayor and City Council I
FROM: George Truppelli, Fire Chief jf
Prepared by: Su Tan, Manadement Analyst
SUBJECT: RECOMMENDATION TO AUTHORIZE AND AWARD A FIFTEEN (15)
MONTH PROFESSIONAL SERVICES AGREEMENT, NOT TO EXCEED
$22,500, TO UCLA MEDICAL CENTER, CENTER FOR PREHOSPITAL
CARE FOR FIRE DEPARTMENT EMS /PARAMEDIC QUALITY
ASSURANCE PROGRAM
SUMMARY
Currently, the Fire Department contracts with UCLA Medical Center, Center for
Prehospital Care, for EMS /Paramedic Quality Assurance Program services.
Staff recommends that the City Council award a fifteen (15) month Agreement in the
amount of $22,500 to UCLA Medical Center for EMS /Paramedic Quality Assurance
Program services.
DISCUSSION
Lyn Riley, an EMS Educator /Quality Improvement Facilitator, has provided in -house
continuing education and has coordinated the Fire Department's Quality Assurance
Program for the past five (5) years. Through UCLA Medical Center, Ms. Riley, a sole
source provider, is the only provider who conducts in -house continuing education in
prehospital and emergency medicine to maintain certification and licensure of the
department's fifty -two (52) EMT -Basic and EMT - Paramedic personnel, and provides
improvement services to maintain or enhance the quality of patient care.
UCLA Medical Center has provided excellent and affordable in -house service to the
Arcadia Fire Department. The work assigned is completed and is always performed in
a timely and efficient manner. Based on excellent performance and service and
ongoing continuity, staff is recommending that the City Council award a fifteen (15)
month Agreement in the amount of $22,500.
FISCAL IMPACT
Funding for the service has been included in the FY 2001/02 budget and will be
included in the FY 2002/03 budget. The total amount of the service agreement is
estimated at $22,500.
LASER IMAGED
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Mayor and City Council
April 2, 2002
Page 2
RECOMMENDATION
It is recommended that the City Council:
1. Award a fifteen (15) month Agreement not to exceed $22,500 to UCLA
Medical Center, Center for Prehospital Care for EMS /Paramedic Quality
Assurance Program services and
2. Authorize the City Manager and City Clerk to execute a professional
services agreement.
GT:st
Approved: U141"N �4
William R. Kelly, City Manager
April 2, 2002
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WORKS
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Dire r
SUBJECT: RECOMMENDATION TO APPROVE THE SALE OF TWO (2) POLICE
DETECTIVE SEDANS TO THE ARCADIA UNIFIED SCHOOL DISTRICT
IN THE AMOUNT OF $7,000
Summary:
Staff recently received a request from the Arcadia Unified -School District (AUSD) to
purchase two (2) surplus police detective vehicles. AUSD has offered the City $7,000
for these two (2) vehicles. Staff tentatively agreed to this offer subject to City Council's
approval. $3,500 per vehicle appears to be a fair price based on past selling prices for
similar vehicles that have been sold at public auctions. Prices received in 1998 and
1999 ranged from $1,900 to $4,600, or an average of $3,575. Based on the condition
of the two (2) surplus vehicles, staff believes $3,500 is a fair price.
In accordance with the Municipal Code, staff recommends that the City Council waive
the formal bid process, declare the two (2) vehicles as surplus equipment and authorize
the sale of two (2) 1995 Chevrolet Caprice vehicles to the Arcadia Unified School
District for $7,000.
Discussion:
The Arcadia Unified School District has approached the City requesting to purchase two
(2) surplus detective vehicles. AUSD staff has reviewed each of these vehicles and has
offered to purchase both vehicles for a total price of $7,000. According to AUSD staff,
fiscal constraints limit their ability to purchase new vehicles, and they are interested in
purchasing our vehicles because of our good repair and maintenance history. They
feel that these units are still in reasonable condition and will meet their needs as AUSD
pool cars.
Based on the AUSD's offer and staff's review of past selling prices, staff recommends
that the City sell the two (2) vehicles to the District for a total price of $7,000.
LASER 9i''AGED
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Mayor and City Council
April 2, 2002
Page 2
In accordance with Chapter 8, Purchasing System, Part 4, Procedure, Division 4,
Exceptions and Exemptions, Section 2844.3, Waiver, of the Municipal Code, staff
recommends that the City Council waive the formal bid process, declare the two (2)
detective vehicles as surplus equipment and authorize the sale of two (2) 1995
Chevrolet Caprice vehicles to the Arcadia Unified School District for $7,000.
Fiscal Impact:
Funds from the sale of these two (2) vehicles will be deposited into the Equipment
Replacement Fund.
Recommendation:
It is recommended that the City Council:
1. Waive the formal bid process
2. Declare the two (2) detective vehicles as surplus equipment
3. Authorize the sale of the two (2) 1995 Chevrolet Caprice vehicles to the
Arcadia Unified School District for a total of $7,000
4. Authorize the City Manager to execute a purchase agreement in a form
approved by the City Attorney.
APPROVED: � - "
William R. Kelly, City Manager
PM:dw
19-lo5r
STAFF REPORT
POLICE DEPARTMENT
DATE: April 2, 2002
TO: Mayor and City Council
FROM: Dave Hinig, Chief of Polic z/,Yt By : Nancy Chik, Managemen Ana.
SUBJECT: Report and Recommendation to Accept the Donation of $10,000, Over a Two -
Year Period, from the Oak Tree Racing Association in Support of the Arcadia
Mounted Enforcement Team (A.M.E.T.) Program
SUMMARY
The Oak Tree Racing Association has generously donated $10,000, payable over two years, in
support of the Police Department's A.M.E.T. Program, and it is recommended that the City
Council accept this contribution.
BACKGROUND & DISCUSSION
The A.M.E.T. Program was implemented in 1996 to enhance the community- oriented policing
effort. Since its inception, the mounted unit has participated in many City functions and events
and has received strong support from the community.
At the request of Santa Anita Park personnel, the unit was also deployed to patrol the parking
lots and stable area to curtail criminal activities. Over the years, the A.M.E.T. Program has
proven to be a strong deterrent in unlawful activities.
Based on the merits of the program, Mr. Sherwood Chillingworth, Executive Vice President of
the Oak Tree Racing Association, presented to their Board of Directors a proposal to support
the care and maintenance, medical, and boarding of the horses with a donation to A.M.E.T.
These costs were estimated at $5,000 per year; therefore, a contribution of $10,000, payable
over two years, was approved during their February Board of Directors' meeting.
FISCAL IMPACT
None.
RECOMMENDATION
The Police Department recommends that the City Council accept the donation of $10,000,
over a two -year period, from the Oak Tree Racing Association in support of the
Arcadia Mounted Enforcement Team (A.M.E.T.) Program.
Approved:
William R. Kelly, City Manager
LASER IMAGED
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.STAFF REPORT
PUBLIC WORKS SERVICES DEPARTMENT
April 2, 2002
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Dire or
Prepared by: Chris Ludlum, Management Ana yst
SUBJECT: RECOMMEDATION TO ADOPT RESOLUTION NO. 6290 APPROVING
THE APPLICATION FOR GRANT FUNDS UNDER THE CALIFORNIA
BEVERAGE CONTAINER RECYCLING AND LITTER REDUCTION ACT
Summary:
The California Beverage Container Recycling and Litter Reduction Act (Act) was passed
in 1986 to increase beverage container diversion rates. The funding for this program is
provided by redemption payments made to the Department of Conservation (DOC) by
distributors of specified beverage containers (i.e. malt beverages, wine, distilled spirit
coolers, carbonated mineral /soda waters, and similar carbonated soft drinks). Funds
collected from unredeemed containers are used for activities, such as, curbside
recycling programs, recycling grants to local conservation corps, and to support the
administration of recycling programs.
This Act was amended in 1999, by SB 332, to include additional types of beverage
containers and requires the DOC to distribute a total of $10,500,000 to cities and
counties, based on population. Before the passage of SB 332, the DOC did not
distribute funds to the City of Arcadia for beverage container recycling. With SB 332 in
affect, the anticipated amount that the City is eligible to receive is approximately
$15,379 for FY 2001 -02 and 2002 -03.
It is recommended that the City Council adopt Resolution No. 6290 approving the
application for grant funds under the California Beverage Container Recycling and Litter
Reduction Act, authorize the City Manager and /or his designee to execute and file all
necessary forms for the purpose of this grant with the DOC, and appropriate $30,758 to
implement beverage container recycling and litter prevention programs.
LASER IMAGED
C` o Al. 7-4 ,
Mayor and City Council
April 2, 2002
Page 2
Discussion:
In 1986, the State of California passed the Beverage Container Recycling and Litter
Reduction Act (Act) in an attempt to achieve an eighty percent (80 %) recycling rate for
all aluminum, glass, plastic, and bimetal beverage containers sold in California. This
program is funded through redemption payments made to the Department of
Conservation (DOC) by distributors of specified beverage containers (i.e., malt
beverages, wine, distilled spirit coolers, carbonated mineral /soda waters, and similar
carbonated soft drinks). Funds collected from the unredeemed containers are used for
activities, such as, curbside recycling programs, recycling grants to local conservation
corps, and to support the administration of recycling programs.
In 1999 SB 332 was passed, amending the Act, to include containers of
carbonated /noncarbonated water, noncarbonated soft drinks, sports drinks,
noncarbonated fruit drinks, coffee /tea drinks and carbonated fruit drinks. In addition, the
amended Act requires that a portion of redemption payments made by distributors be
dispersed to cities and counties to fund beverage container recycling and litter
prevention programs.
According to this Section of the Act, the DOC is required to distribute a total of
$10,500,000 to cities and counties for recycling programs. These programs are
required to have a primary emphasis on the collection /recycling of beverage containers
at large venues, public areas, or beverage container litter prevention and /or abatement
in public places. The City of Arcadia is eligible to receive approximately $15,379 for
fiscal years 2001 -02 and 2002 -03, totaling $30,758
The DOC has indicated that these funds could be used for new programs and /or be
applied towards existing recycling activities involving beverage containers. In the past,
these funds were used to partially cover the cost of the "Arcadia Recycles" newsletter,
purchase recycling bins for schools, implement new public education activities, and
purchase promotional items for elementary school recycling assemblies. However,
State staff has indicated that these funds can be used to fund specific stormwater
pollution prevention expenses (e.g., acquisition, installation and maintenance of storm
drain inlet filters) at public transit locations.
It is recommended that the City Council adopt Resolution No. 6290 approving the
application for grant funds under the California Beverage Container Recycling and Litter
Reduction Act, authorize the City Manager and /or his designee to execute and file all
necessary forms for the purpose of this grant with the DOC, and appropriate $30,758 to
implement beverage container recycling and litter prevention programs.
Mayor and City Council
April 2, 2002
Page 3
Fiscal Impact
If this grant is approved, the City will receive approximately $30,758 (according to
population) to implement beverage container recycling and litter prevention activities
without impacting the General Fund. Grant funds must be spent by June 30, 2003. Any
remaining funds will be returned to the California Department of Conservation's Division
of Recycling. Staff will account for these funds through the beverage container
recycling and litter prevention program trust fund.
Recommendation
It is recommended that City Council:
1. Adopt Resolution No. 6290 entitled, "A Resolution of the City Council of the
City of Arcadia, California, approving the application for Grant Funds under
the California Beverage Container Recycling and Litter Reduction Act."
2. Authorize the City Manager and/or his designee to execute and file on
behalf of the City of Arcadia all forms necessary regarding this Grant with
the California Department of Conservation's Division of Recycling.
3. Appropriate $30,758 to implement beverage container recycling and litter
prevention programs trust fund.
Approved by-.-
pp
William R. Kelly, City Manager
PM:CL:dw
Attachment: Resolution No. 6290
r•
RESOLUTION NO. 6290
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARCADIA, CALIFORNIA, APPROVING
THE APPLICATION FOR GRANT FUNDS UNDER
THE CALIFORNIA BEVERAGE CONTAINER
RECYCLING AND LITTER REDUCTION ACT
WHEREAS, the people of the State of California have enacted the
California Beverage Container Recycling and Litter Reduction Act that provides
funds to cities and counties for beverage container recycling and litter cleanup
activities or appropriate disposal of beverage containers; and
WHEREAS, the California Department of Conservation's Division of
Recycling has been delegated the responsibility for the administration of the
program within the State, setting up necessary procedures for cities and counties or
their designees under the program; and
WHEREAS, pursuant to section 14581 (a)(4)(E) of the California Beverage
Container Recycling and Litter Reduction Act, an eligible participant must submit
the Funding Request Form by the due date in order to request funds from the
Department of Conservation's Division of Recycling.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, DOES HEREBY FIND, DETERMINE AND
RESOLVE AS FOLLOWS:
1
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SECTION 1. The City Council hereby authorizes the submittal of the
Funding Request Form to the Department of Conservation's Division of Recycling.
The City Manager and /or his designee is hereby authorized and empowered to
execute in the name of the City of Arcadia, California all necessary forms for the
purposes of securing payments and" to implement and carry out the purposes
specified in Section (a)(4)(A) of the California Beverage Recycling and Litter
Reduction Act and provide information regarding this program to the California
Department of Conservation's Division of Recycling upon request.
SECTION 2. The City Clerk shall certify to the adoption of this
Resolution.
Passed, approved and adppted this day of 512002.
City Clerk
APPROVED AS TO FORM:
City Attorney
Mayor of the City of Arcadia
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STAFF REPORT
Development Services Department
April 2, 2002
TO: Mayor and City Council
FROM: Don Penman, Development Services Director
By: Donna Butler, Community Development Administrator ;mac%
SUBJECT: APPROVAL OF TIME EXTENSION FOR CUP 92-003 THE
RODEFFER INERT LANDFILL AT 12321 LOWER AZUSA RD.
SUMMARY
The City received the attached letter from Phyllis Rodeffer, requesting a time extension
for Conditional Use Permit 92-003, the proposed inert landfill at 12321 Lower Azusa Rd.
This application was approved by the City Council on April 5, 1994.
The Development Services Department is recommending approval of a one-year time
extension to April 5, 2003.
DISCUSSION '
Since the original approval of CUP 92-003 (Resolution 5785), the City Council has
granted the following time extensions:
• May 2, 1995
• April 5, 1996
• February 4, 1997
• February 17, 1998.
• March 2, 1999
• March 7, 2000
• April 3, 2001
Section 9275.2.14 of the Arcadia Municipal Code states that an extension foF a
conditional use permit may be granted upon written request filed prior to the expiration
of the CUP. The request should set forth reasons supported by factual data why the
CUP has been unused, abandoned or discontinued or compliance with the conditions
has not been achieved. No extension shall be granted unless the Council finds
justifiable cause for such extension.
LASER IMAGED
Con/' / c2 .
The applicant has now received all the necessary permits from the other responsible
agencies. Monitoring wells both upstream and downstream from the project site have
been installed as required by the Regional Water Control Board. They are currently in
the process of stabilizing the slope along Lower Azusa Rd. and monitoring reports on
being submitted on a monthly basis.
Because of the complexity of this project, the applicant is requesting additional time to
complete the mitigation monitoring programs prior to commencement of landfill activity.
RECOMMENDATION
The Development Services Department recommends a one-year time extension for
CUP 92-003 to April 5, 2003. The City Council should move to approve a one-year
time extension as recommended by Development Services Department.
Attachment: March 20, 2002 letter from Mrs. Rodeffer
Approved by:
William R. Kelly, City Manager
L S W A U S A E C L M A T N F it'OJECT
March 20, 2002
Ms. Donna L.Butler
Community Development Administrator
City of Arcadia •
240 W. Huntington Drive
Arcadia, CA 91007
RE: CUP No. 92-003 (Rodeffer Site)
Request for Extension of CUP and Continuance of Project
Dear Ms. Butler:
Pursuant to the provisions of the Arcadia Municipal Code 9275.2.14,we are hereby
applying for an additional extension of the CUP No. 92-003 which was granted on April
5, 1994 and extended to April 5, 2002.
In the past year we have been unable to proceed with the purposeful fill requirements.
During that time, we have been actively involved in slope stabilization and construction
of the interior access roads per permit #B00-008-737 issued on March 27, 2001.
We are requesting that this item be placed on the City Council agenda to approve an
extension of the CUP No. 92-003. Enclosed is a check for$100 made payable to the City
of Arcadia for the required fees.
Should you require any additional information, please notify our office at (714) 751-
7000. Thank you in advance for your assistance.
Sincerely, �,
1
Phyllis M. Rodeffer
H770 E.Warner Avenue ^' Suite I2 N N Fountain Valley,CA 92708
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STAFF EPORT
April 2, 2002
DEVELOPMENT SERVICES DEPARTMENT
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director
Prepared by: Donna Butler, Community Develo ment Administrator and
Greg Gerlach, Building Official G
SUBJECT: REPORT AND RECOMMENDATION TO ENTER INTO PROFESSIONAL
SERVICES AGREEMENTS FOR A THREE (3) YEAR TIME PERIOD
WITH VANDORPE CHOU ASSOCIATES, INC. AND SCOTT°FAZEKA.S
AND ASSOCIATES, INC. FOR PROFESSIONAL BUILDING PLAN
REVIEW SERVICES. FOR THE DEVELOPMENT SERVIC' S
DEPARTMENT
SUMMARY
The Development Services Department is requesting authorization to execute contrasts
with the following two (2) firms for building plan review and related services:
Vandorpe Chou Associates, Inc.
Scott Fazekas and Associates, Inc.
BACKGROUND
Due to the complexities of modern buildings and building codes as well as the large
quantity of plans submitted for review, the Development Services Department has relied
on outside plan review consultants for many years to review construction plans or
certain types of projects for compliance with:
• All California and City building, plumbing, electrical, structural engineering a d
mechanical codes and standards.
• State mandated residential and non-residential energy codes.
• State mandated disabled access codes.
During the past three years the City has contracted,with three firms, Van Dorpe Ch u
Associates (VCA), Scott Fazekas and Associates (SEA) and the EsGil Corporation to
provide professional. plan review services for all types of construction. EsGil's plan
review services were subsequently discontinued due to the declining quality of their plan
reviews and slow turn around time. The current contracts with VCA.and SFA will expire
in April of this year. . .
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will be discounted) for projects•with a construction valuation over $10,000 t'
consultant received excellent recommendations from the two cities interviewed b staff.
They are located in the City of Orange.
Scott Fazekas and Associates.(SFA)
SFA was rated number two b y City staff. They have been in business for about,6 , ears
and have provided plan-review services to the City of Arcadia for the last thrze (3)
years. The consultant provides plan review services to 14 other jurisdictions, inci ding
the cities of Corona, Ontario, Huntington'Beach, Norwalk, Costa Mesa, Pasadena and
Anaheim. Fazekas' plan reviews are technically proficient and ,the company has
provided strong customer service to:the City and the City's customers, including oeing
available to the applicant during the plan review process for questions and recheck..
Scott Fazekas' proposed fee is 60% of the City's plan review fee. The cons (tent
received excellent recommendations from the two_cities interviewed by staff. The are
located in the City of Irvine.
MRH Structural Engineers
• MRH was rated number three by City staff. The consultant is a small firm with 4 full ime
and 3 part time employees and has been in the plan checking business for about 9
years. The consultant's staff appears extremely well qualified, but their service is ge red
towards "low volume plan checks of complex commercial and industrial projects".
MRH's fees are extremely competitive, ranging from about 45% - 57.5% of the Cit of
Arcadia's plan check fee depending on the scope of work. The consultant reviews plans
for the City of El Segundo on a regular basis and does occasional plan reviews for the
cities of Glendale and El Monte. Although MRH is well qualified in revie ing.
complicated. commercial and industrial .projects,' they do not appear well suited for
reviewing::the types of projects normally seen in Arcadia. They are located in the Ci of
Diamond Bar.
Willdan . ,
Willdan was rated fourth by City staff. The consultant has been in business for 37 ye:rs
and currently provides plan review services for 18 cities in the Los Angeles ar-a,.
including the cities of Azusa, Covina, San Gabriel, and Sierra Madre. Their plan revi-w
staff appears slightly less experienced than the other firms. -
Willdan's proposed fee ranges from 55-60% of the City's plan review fee depending on
the scope of the review. Per their proposal the consultant's turn around- time fo a
complete plan review is up to 15 working days for the initial review, although Willd n
said that they average between 5-10 working days (the standard turn around time or
the other firms is between 5-10 working days). Willdan received excell nt
recommendations from the cities,interviewed by staff, but the City of Azusa noted that
c
1 Page 3
vs3 -
• '• C—i-Ja7--oa
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5,�.>9
J, w�jo0
0RPO&.T69'� STAFF PORT
April 2, 2002 Development Services Department
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director
Prepared by: Donna Butler, Community Development Administrator :.
SUBJECT: ADOPTION OF RESOLUTION 6291, A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA,
AMENDING THE GENERAL PLAN DESIGNATION FROM
COMMERCIAL TO MULTIPLE FAMILY RESIDENTIAL (24
DU/AC MAX) FOR THE PROPERTY LOCATED AT 1510-1516
SOUTH BALDWIN AVENUE (G.P. 02-001)
SUMMARY
The City-Council at its March 19, 2002 meeting approved General Plan Amend ent
2002-001 amending the General Plan designation from commercial tomultiple-fa?ily
residential (24 du/ac max) for the property located at 1510-1516 South Baldwin
Avenue:
Attached is City Council Resolution 6291:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARCADIA, CALIFORNIA, AMENDING THE GENERAL PLAN
DESIGNATION FROM COMMERCIAL TO MULTIPLE FAMILY
RESIDENTIAL (24 DU/AC MAX) FOR THE PROPERTY LOCATED AT
1510-1516 SOUTH BALDWIN AVENUE (G.P. 02-001)
ACTION
The City Council should move to Ordinance 6291 as attached.
Attachment: Ordinance 6291
APPROVED BY: I.,�J.
William R. Kelly, City Manager
LASER hM.f' , ., ,ED
��,� • �.�
fir -`0*:Inrlitz
Rj'Oit LT89
STAFF REPORT
DEVELOPMENT SERVICES DEPARTMENT
- April 2, 2002
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director �*
Donna Butler, Community Development Administrator
Prepared By: Matt Chang, Planning Intern ✓ C
SUBJECT: Recommendation to approve the Final Map for a ract N 5 244,.for an
eleven-unit residential condominium subdivision at 453-455 Fairview Avenue.
SUMMARY
Tract Maps are required for all subdivisions that result in five or more parcels or units.
In accordance with Arcadia Municipal Code Section 9116.3, the City Council must approve a.
Final Tract Map if it conforms to all the requirements of the City Subdivision Code and the
State; Subdivision Map Act.
It is :ecornmended that the City Council approve the Final Map for Tract No. 53344 for an
eleven-unit residential condominium subdivision at 453-455 Fairview Avenue.
DISCUSSION
The Final Map for Tract No. 53344 has been reviewed by the County Department of Public
Works and the appropriate City Departments. The map conforms with the Tentative Tract
Map conditionally approved by the Planning Commission on January 23, 2001. All of the
conditions of approval have been complied with, and the subdivision is in compliance with
the City Subdivision Code and the State Subdivision Map Act.
RECOMMENDATION
It is recommended that the City Council approve the Final Map for Tract No. 53344 for
an eleven-unit residential condominium subdivision at 453-455 Fairview Avenue.
Attachments: County letter of compliance
Tract Map No. 53344
Land Use & Zoning Map
•
Approved: tar*
William R. Kelly, City Manager
•
LASER IMAGED
co ,v. ` 7 ,
•
°°,2'I 1A11(s CG INTTY OF LOS ANGELES
• •*- - i. DEPARTMENT OF PUBLIC WORKS
041.1FORN\P 900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone:(626)458-5100
JAMES A.NOYES,Director ADDRESS ALL CORRESPONDENCE TO:
P.O.BOX 1460
February 28 2002 �AMBRA,CALIFORNIA 91802-1460
• IN REPLY PLEASE
REFER TO FILE: LD-2
Mr. Phillip A. Wray
City Engineer
City of Arcadia
240 West Huntington Drive
Arcadia, CA 91006-6021
Dear Mr. Wray:
TRACT NO. 53344
The enclosed subject tract map has been reviewed by Public Works for mathematical
accuracy, survey analysis, title information, and for compliance with the State Subdivision
Map Act. It is ready for your examination and certification as to compliance with the
conditional approval and applicable City Ordinances.
The City Council or Advisory Agency should make the findings required by the State
Environmental Quality Act and the State Subdivision Map Act.
After your approval and the approval of the City Council or Advisory Agency, the map
should be returned to Land Development Division, Subdivision Mapping Section, for filing
with the Registrar-Recorder/County Clerk's Office.
If you have any questions, please contact Mr.Armando Aguilar of our Subdivision Mapping
Section at (626) 458-4915.
Very truly yours,
JAMES A. NOYES
Director of Public Works
42.G1.G 1N1�C /f�
•
f°1 DE/JNNIS HUNTER ``--'
/ Assistant Division Engineer
Land Development Division
LR:ca
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SCALE: 1"= 30' SHEET 2 OF 2 SHEETS.
TRACT No
53344
IN THE CITY OF ARCADIA
$' ,
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
FOR CONDOMINIUM PURPOSES
•
FO PRIEM MOLE PT.CL.IDDAWpffiN
A8 A AffAE
FR A.6�m
WAR AT ArZ.�G
r,........,__.____ me tre HUNiiNGTON DRIVI= ATE FROM
R.S.121-128
92.7.4.
'RaaF• _
CRY ute ERR Wm(mil au'
NOT A PART OF P STD JCL es C.L. to�°°to LIEU sr
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EaAC.RV rfiA MA I SET KW 1¢7 7 �i CROI
OF ITINIEIT IZIE I.1:1 6210
FLUOR
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EOM EillEMIED EN TIM 1416P.
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(111'40Y OF
. ' . "'''' 'S c.7 ,, -: 3- Fairview Ave
,:evelopment Services Department Ae:',ATZ ° ¢'
Engineering Division
1"� °� TAil 53344
Prepared by:R.S.Gonzalez,Mar.2002 c�RpoRaT�p�,
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Development Services Department •: A 8ADIA
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Engineering Division rte\ %�
TM 53344
Prepared by:R.S.Gonzalez Mar.2002 �R1'ORATE�