HomeMy WebLinkAboutMarch 5, 2002sz��"
ROLL CALL:
A N N O T A T E D
A G E N D A
Arcadia City Council
and
Redevelopment Agency
Meeting
March 5, 2002
6:00 p.m.
Council Chambers Conference Room
ACTION
City Council/Redevelopment Agency Members Chandler,
Chang, Kovacic, Marshall and Segal Councilmember Chandler
Excused
TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
ADDRESS THE CITY COUNCIL/REDEVELOPMENT AGENCY (NON- PUBLIC
HEARING /FIVE- MINUTE TIME LIMIT PER PERSON) No one spoke
1. CLOSED SESSION Closed Session 6:03 to
6:48 RECESS to 7:00 p.m.
Conference with Real Property Negotiators (Government Code Section 54956.8)
PROPERTY: PROPERTY OWNER:
55 West Huntington Drive
21 Morlan Place
28 West Santa Clara Street
41 West Huntington Drive
35 West Huntington Drive
27 West Huntington Drive
11, 15, 19 West Huntington Drive
121, 145, 155 North Santa Anita Avenue
101 North Santa Anita Avenue
25 North Santa Anita Avenue
5 West Huntington Drive
NEGOTIATING PARTIES: Agency
Paul Rusnak
Hann Ling Shaw (Church of Arcadia)
Don Dahlgren
Robert Johannsen
Gary & Dan Braun (35 W. Huntington Partners)
Richard Fisher (Tempelkadian)
G2ry Barringer
Ohannes Berberian
Walter Griffin
Ralph Wolveck (Professional Medical Investors)
Anthony Fanticola (Wortmann Oil)
Deputy Executive Director
UNDER NEGOTIATION: Price and terms of payment
Mickey Segal, Mayor . Gail A. Marshall, Mayor Protempore . Roger Chandler, Dr. Sheng Chang, Gary A. Kovacic, Council Members
William R. Kelly, City Manager
June D. Alford, City Clerk
7:00 p.m.
Council Chambers
ACTION
INVOCATION Rev. Gene Wallace, Arcadia Episcopal Church of The Transfiguration
PLEDGE OF ALLEGIANCE Cissy Butler, Arcadia Christian School student
ROLL CALL: Council Members Chandler, Chang, Kovacic, Marshall and
Segal All present
2. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING
AGENDAITEMS
MOTION: Read all Ordinances and Resolutions by title only and waive reading
in full Adopted 5 -0
3. PRESENTATION to Ian Hoffman, Samuel Kim, Daniel Kuchenski, Robert
Marquez, Matt Maulit, Robble\MCDowell, David Navar, Al Platte, Sean Poole
and Coach Dave Wesson of Arcadia Christian School, Citizens of the Month
City Attorney Deitsch announced item discussed in Closed Session. No reportable action
4. PRESENTATION of Proclamation for Arbor Day Withdrawn from this was taken.
agenda
5. PUBLIC HEARING
All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items
of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with
respect to the proposed Items 5(a) and 5(b), you may be limited to raising only those issues and objections which you or someone else
raised at or prior to the time of the public hearing.
a. Report and recommendation to adopt Resolution No. 6284, a Resolution
of the City Council of the City of Arcadia, California ordering the
vacation of a portion of right -of -way in front of 225 and 255 East Santa
Clara Street Pub.. Hrg. Closed
Adopted Res. 6284 5 -0
b. Recommendation to consider objections to the proposed abatement of
weeds, brush, rubbish, refuse and dirt upon and in front of certain private
property within the City Pub. HrR. Closed
Direct Co. Agricultural
Commissioner to abate
weeds, etc. 5 -0
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ACTION
6. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
ADDRESS THE CITY COUNCIL (NON- PUBLIC HEARING /FIVE
MINUTE TIME LIMIT PER PERSON) No one spoke
7. MATTERS FROM ELECTED OFFICIALS See minutes
City Council Reports /Announcements /Statements/Future Agenda Items
RECESS THE CITY COUNCIL
8. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY
ROLL CALL: Agency Members Chandler, Chang, Kovacic, Marshall and
Segal
9. TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO
ADDRESS THE REDEVELOPMENT AGENCY (NON- PUBLIC
HEARING /FIVE MINUTE TIME LIMT PER PERSON) No one spoke
a. Minutes of the February 5, 2002 adjour=d regular meeting, February 19,
2002 adjamurd regular meeting, and the February 21, 2002 adjourned
joint meeting of the City Council/Redevelopment Agency and the Arcadia
Unified School District Board Approved 5 -0
ADJOURN the Redevelopment Agency to March 19, 2002 at 6:00 p.m.
RECONVENE THE CITY COUNCIL
10. CONSENT
a. Minutes of the February 5, 2002 adjammed regular meeting, February 19,
2002, adjou and regular meeting, and the February 21, 2002 adjourned
joint meeting of the City Council /Redevelopment Agency and the Arcadia
Unified School District Board Ap_proupd S -n
Recommendation to accept a monetary gift of $2,500 from the Arcadia
Historical Society for supplies and programs at the Ruth and Charles Gilb
Arcadia Historical Museum Approved 5 -0
C. Recommendation to authorize the City Manager to enter into a
Professional Services Agreement in the amount of $18,000 with Charles
Walton Associates, AIA, Incorporated to conduct a space allocation
study at the Library Approved 5 -0
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CONSENT (Continued)
ACTION
d. Recommendation to waive expenses related to traffic control services for
the Eighth Annual Santa Anita Derby Day 5K Run and Walk, to be held
April 6, 2002 Approved 5 -0
e. Recommendation to accept all work performed by Mariposa Horticultural
Enterprises, Incorporated for the Parking Districts 1 and 2 Landscape
Improvement Project as complete and authorize the final payment to be
made in accordance with the contract documents, subject to a retention of
$12,424.45
f Recommendation to adopt Resolution No. 6287, a Resolution of the City
Council of the City of Arcadia, California approving the application for 8"'
Cycle Grant Funds from the Used Oil Recycling Fund under the Oil
Recycling Enhancement Act AdnprP,a s -n
g. Recommendation to accept all work performed by E. C. Construction
Company for the reconstruction of various streets as complete, approve
change orders in the amount of $87,401.00 for additional work associated
with the project, and authorize the final paymenfto be made in accordance
with the contract documents subject to a retention of
$46,256.44 Approved 5 -0
h. Recommendation to adopt Resolution No. 6288, a Resolution of the City
Council of the City of Arcadia, California approving the City of Arcadia's
Street Tree Master Plan Adopted 5 -0
Recommendation to approve a purchase agreement with
Tangram/Steelcase in the amount of $34,927 for new office
furniture for the Public Works Services Department
11. CITY MANAGER
a. Recommendation to receive and file summary update on the I -210 Foothill
Freeway Soundwall Retrofit Program Receive & File. Report 5 -0
b. Recommendation to approve project submittals for possible Federal
funding
me
Endorse projects 5 -0
ACTION
12. CITY ATTORNEY
a. Recommendation to adopt Ordinance No. 2155, an Ordinance of the City
Council of the City of Arcadia, California approving T.A. 2001 -03,
amending Sections 9295 et seq. of the Arcadia Municipal Code relating to
Architectural Design Review Adopted 5 -0
b. Recommendation to adopt Resolution No. 6285, a Resolution of the City
Council of the City of Arcadia, California approving the appeal of the
Planning Commission's action on amendments to Resolution No. 1634
(CUP 01 -006) for a computer game arcade at 651 West Duarte
Road Adopted 5 -0 with corrections
ADJOURN CITY COUNCIL to March 19, 2002 at 6:00 p.m. ADJOURNED at 8: 20 p.m.
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�'..�•�- STAFF REPORT
POLICE DEPARTMENT
DATE: March 5, 2002
TO: Mayor and Members of the City Council
FROM: David H. Hinig, Chief of Polices)
By: Nancy Chik, Management Analyse
SUBJECT: Report and Recommendation to Waive Expenses Related to Traffic
Control Services for the Eighth Annual Santa Anita Derby Day 5K Run &
Walk to be Held on Saturday, April 6, 2002
SUMMARY
The Los Angeles Turf Club (Santa Anita) is sponsoring their Eighth Annual 5K Run & Walk
wherein traffic control services are required to facilitate the event. Typically, when City
services or personnel are required for coordination of special events, the cost of these
services is borne by the event organizer. In this instance, like years past, Santa Anita is
requesting that the City waive the cost of traffic control services because it is a charitable
event.
DISCUSSION
The 5K race is one of several special events that will be held in conjunction with the Santa
Anita Derby and will be coordinated by Kathy Loper Events. This year the Derby Day 5K
Run & Walk is again co- sponsored by the Methodist Hospital of Southern California.
Participation of contestants has increased each year, and it is anticipated that about 5,000
runners/walkers will join in this year's event.
Any profits from the race will be donated to local beneficiaries including the Arcadia High
School Boosters Club, the Arcadia D.A.R.E. Program, and local Explorer Scouts. If the
race operates at a loss, Santa Anita will give all organizations a check for a fixed amount.
The racecourse will remain the same as last year. The race will begin in the south parking
lot (adjacent to gate #1) of the racetrack, and runners/walkers will proceed through the mall
parking lot, exit at gate #8, and cross Baldwin Avenue. The participants will continue north
on Baldwin Avenue in the southbound #2 lane, which will be barricaded, and enter the
Arboretum parking lot just south of gate V. They will proceed through the course in the
Arboretum and exit by the fountain, cross back over Baldwin Avenue, and enter the
LASER IMAGED
racetrack through gate #7. Finally, the racers will proceed through the turf tunnel and
infield, and wind up on the training track to the finish line.
The Police Department will provide intermittent traffic control to facilitate the running of the
race and to ensure the safety of the participants. The traffic control unit will be composed
of the Chief of Police and Department Command Staff, who will donate their time and
efforts for this community event. The saving to Santa Anita is estimated at approximately
$1,500.00.
It is anticipated that traffic flow on Baldwin Avenue between Colorado and Huntington will
be diverted between 8:00 a.m. and 8:30 a.m. Police personnel will use traffic flow
management patterns that have been previously used and shown to have the most minimal
effect on businesses or local residents.
As part of hosting an event of this type, Santa Anita is also required to provide a certificate
of insurance designating the City of Arcadia as an additional insured. They have provided
the required insurance certificate and it has been approved by the City Attorney.
FISCAL IMPACT
None. The $1,500.00 associated with traffic control services will be absorbed by the Police
Department utilizing the donation of staff time by Chief Hinig and his Command Staff.
RECOMMENDATION
It is recommended that the City Council approve Santa Anita's request to waive the cost
of traffic control services for the Eighth Annual Santa Anita Derby Day 5K Run &
Walk to be held on April 6, 2002.
Approved:
�
___ "
William R. Kelly, City Manager
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STAFF REPORT
PUBLIC WORKS SERVICES DEPART'MEN'T
March 5, 2002
TO: Mayor and City Council
FROM: Pat Malloy, Public Works Services Director
Prepared By: Gary F. Lewis, General Services Manager
Chris Ludlum, Management Analyst
SUBJECT: RECOMMENDATION TO
TANGRAM /STEELCASE
OFFICE FURNITURE
DEPARTMENT
SUMMARY:
APPROVE A PURCHASE AGREEMENT TO
IN THE AMOUNT OF $34,025.54 FOR NEW
FOR THE PUBLIC WORKS SERVICES
This project includes the purchase of three (3) office furniture stations for two (2) Division
Managers and one (1) Superintendent, six (6) modular units for Clerical, Solid Waste and
Warehouse Personnel. The replacement of these units is budgeted in the 2000/01 Capital
Improvement Program and in the Operating Budget as part of the City Council's approval
for additional staffing.
Staff recommends that the City Council award a purchase contract to Tangram /Steelcase
Inc. in the amount of $34,025.54 for the purchase of new office furniture for the Public
Works Services Department.
DISCUSSION:
The Public Works Services Department, up until 1996, operated from the Service Center
and City Hall with Clerical, Engineering and Management in various locations. During
Fiscal Year 1995 -96, the City Council authorized moving all Public Works Services staff to
the Service Center for better control and streamlining of the Department. To conserve
money, where practical, each staff member took their furniture with them to their new work
locations in the Services Center. This has left Service Center personnel with inefficient
outdated workstations.
During the 2001 -02 budget year, the City Council authorized the filling of the Field Services
Managers position and the addition of a Management Aide in Solid Waste. These
positions were budgeted for new furniture and computer equipment. The filling of these
two (2) positions also required remodeling the existing facilities to accommodate the
additional personnel. As part of the remodeling, the warehouse office was modified
requiring the replacement of the office furniture to fit the limited office space and work area.
LASER IMAGED
1104W 1%0
Mayor and City Council
March 5, 2002
Page 2
A job walk was conducted on February 7, 2002 to interested vendors and bid packages
were distributed. The following three (3) bids were received on February 10, 2002:
BIDDER LOCATION BID AMOUNT
Tang ram/Steel case Santa Fe Springs $34,025.54"`
ABE Office Furniture El Monte $44,034.69
Fullmer /Haworth Los Angeles $46,889.60
* This price includes the manufacturer's Federal Purchase Agreement.
Staff recommends that the City Council award a purchase agreement to
Tangram /Steelcase Inc. in the amount of $34,025.54 for the purchase of office furniture for
the Public Works Services Department's administrative area at the Service Center.
FISCAL IMPACT:
Sufficient funds have been appropriated in the 2001 -2002 Operating Budget and Capitol
Improvement Program to cover the cost of this acquisition.
RECOMMENDATION:
It is recommended that the City Council:
Authorize the Purchasing Officer to issue a purchase order for office furniture
to Tangram /Steelcase in the amount of $34,025.54.
Approved by:
PM:CL:dw
William R. Kelly, City Manager
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c °4°`•t` STAFF REPORT
CITY LIBRARY
March 5, 2002
TO: Mayor and City Council
FROM: Janet Sporleder, City Librarian
SUBJECT: Report and Recommendation to Accept a Monetary Gift of $2,500
from the Arcadia Historical Society for the Purchase of Supplies and
for Programs at the Ruth and Charles Gilb Arcadia Historical
Museum
SUMMARY:
The Arcadia Historical Society is donating $2,500 to the Ruth and Charles Gilb Arcadia
Historical Museum for supplies, equipment and programs.
DISCUSSION:
The Arcadia Historical Society, as part of its ongoing mission to support the Ruth and
Charles Gilb Arcadia Historical Museum, is donating $2,500 that will be used to purchase
equipment and supplies and to fund programs at the Museum as they are developed.
FISCAL IMPACT:
The Ruth and Charles Gilb Arcadia Historical Museum will experience an added $2,500
to its budget allocation.
RECOMMENDATION:
Staff is recommending that the City Council:
Approve the receipt of the $2,500 donation to the Ruth and Charles Gilb Arcadia
Historical Museum from the Arcadia Historical Society for the purchase of
equipment and supplies and to fund programs as they are developed.
Approved by: hr)
William R. Kelly, City Manager
LASER IMAGED
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STAFF REPORT
PIBIiC WORKS SERVICES DEPARTMENT
March 5, 2002
To: Mayor and City Council
From: Pat Malloy, Public Works Services Direct j`
Prepared by: Chris Ludlum, Management Analy t
Toyasha Black, Administrative Intern
Subject: RECOMMENDATION TO ADOPT RESOLUTION NO. 6287 A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA,
CALIFORNIA, APPROVING THE APPLICATION FOR 8th CYCLE GRANT
FUNDS FROM THE USED OIL RECYCLING FUND UNDER THE OIL
RECYCLING ENHANCEMENT ACT
Summary:
In July of 2001, the City received our seventh block grant from the California Integrated
Waste Management Board to continue the City's Used Oil Recycling Program. Since
• the block grants are not competitive, the City of Arcadia only needs to submit a
completed application package to receive the grant. It is recommended that the City
Council adopt Resolution No. 6287 approving the application for 8th cycle grant funds
from the Used Oil Recycling Fund under the Oil Recycling Enhancement Act.
Discussion:
•
The California Oil Recycling Enhancement Act of 1991 mandated that the Integrated
Waste Management Board provide annual block grants to local government for used oil
collection programs. Each year since 1991, the City has applied for, and received block
grant funding for this program. In July of 2001, the City of Arcadia was awarded a block
grant in the amount of $17,064. Block grant funding is based on population rather than
a competitive application process. To continue funding, the City is required to submit a
new resolution for the subsequent year's program.
This grant application requests our 8th Cycle Grant fund for the first year of a 3-year
used oil block grant term. Funds that are not spent during the first two years of the
block grant cycle will be rolled over into the last year of the block grant cycle. After the
end of the third year, (i.e., June 30, 2005) any unspent block grant funds will be
returned to the State.
LASER IMAGED
([7-0'')--'-'7V ' l
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Mayor and City Council
March 5, 2002
Page 2
Since 1996, the program has expanded to include four used oil collection centers for
residents to recycle their used motor oil. (Goodyear was recently added in 2001 as a
collection center). The following four (4) locations are used for oil collection:
• Kragen Auto Parts • Firestone
37 Las Tunas Drive 1500 S. Baldwin Avenue
• Goodyear • Jiffy Lube
1414 S. Baldwin Avenue 5 W. Huntington Drive
Similar to past years, the City will continue to purchase used oil collection containers,
funnels, reusable oil mats, and shop rags to distribute to .Arcadia residents free of
charge. Grant funds will also be used to promote the proper collection and disposal of
used oil through various public education mediums (i.e., brochures, newspaper ads, and
public services announcements).
Also beginning January 1, 2002, a maximum of 50% of the grant funding is eligible for
specific stormwater pollution prevention expenses (e.g., acquisition, installation and
maintenance of storm drain inlet filters). To do so, the City must self-certify that the
California Regional Water Quality Control Board, approves the City's stormwater
management program. State staff has indicated that additional details regarding this
matter will be included in the Block Grant Procedures & Requirements for the eighth
cycle.
Staff recommends that the City Council approve Resolution No. 6287 authorizing the
filing of the 8th cycle used oil application and authorize the City Manager to execute any
agreement, contracts, and requests for payment regarding this matter on behalf of the
City.
•
Fiscal Impact:
By approving the 8th cycle used oil grant application, the City will receive approximately
$24,652.00 (according to population) to implement used oil recycling activities for fiscal
year 2002-03 without impacting the General Fund. Up to 50% of this grant funding may
be applied towards. NPDES requirements that correlate with removing oil/hazardous
waste from stormwater. This may help reduce the fiscal impact on the Sewer Fund for
this State mandated program. All Grant Funds must be spent by June 30, 2005.
Unspent funds will be returned to the California Integrated Waste Management Board
(CIWMB). Staff will account for these funds through the eighth cycle used oil trust fund.
Mayor and City Council
March 5, 2002
Page 3
Recommendation:
It is recommended that the City Council:
1. Adopt Resolution No. 6287 entitled, "A Resolution of the City Council of the
City of Arcadia, California, approving the Application for 8th cycle grant
funds from the used oil recycling fund under the Oil Recycling
Enhancement Act."
2. Authorize the City Manager to execute and file on behalf of the City of
Arcadia all forms necessary regarding this Grant with the California
Integrated Waste Management Board.
3. Appropriate $24,652.00 to implement the used oil collection programs trust
fund.
Approved by: ViUna__401
William R. Kelly, City Manager
PM:CL:TB:dw
Attachment: Resolution No. 6287
•
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°ip°a•T°° STAFF 1 EPORT
• Development Services De' artment
DATE: March 5, 2002
TO: Mayor and City Council
FROM: Don Penman, Assistant City Manager/Development Services Director '
Phil Wray, City Engineer
Martha Eros, Transportation Services Officer
SUBJECT: RECEIVE AND FILE SUMMARY UPDATE ON THE 1-210 FOOTHILL
FREEWAY SOUNDWALL RETROFIT PROGRAM
SUMMARY
•
The soundwall between Fifth Avenue and Second Avenue on the westbound (north
side) of the 1-210 Foothill Freeway is nearing completion. A study commissioned b the
Los Angeles County Metropolitan Transportation Authority (MTA) is currently undeway
to determine the eligibility of other freeway right-of-way through the City of Arcadi for
soundwalls. The City Council recently requested a report from staff regarding the status
of the soundwall program through Arcadia, including discussion on timing, design and
location of these walls.
BACKGROUND
When the 1-210 Foothill Freeway was initially constructed in the early 1970's, and then _
again when the High Occupancy Vehicle (HOV or car pool) lanes were added,
soundwalls were not constructed along neighboring communities to mitigat the
additional noise generated from the freeway traffic. Caltrans recognized the ne d for
soundwalls and in 1989 the California Transportation Commission (CTC) adop ed a
Caltrans generated "priority list" for soundwalls region wide, known as the May 1989
Retrofit Soundwall List. Unfortunately, the funding was diverted to the State's Regional
Bridge Seismic Retrofit program and the soundwall program was in effect put on hold
for ten years. Soundwall projects that were funded and scheduled for const I ction
between 1989 and 1999 were those that included matching funds from the local
agencies as incentives. The City of Arcadia chose to advance a 1/4-mile segment
between westbound Fifth Avenue and Second Avenue by contributing $26 ,000,
approximately one-third of the total cost projected in March 1993.
- LASER I AGED
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..:...:SOUNDWALL.(WWI LRFP III_?-65-02
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In 1998, the passage of Senate Bill 45 shifted the-responsibility for soundwalls from
Caltrans to the local transportation planning agencies, i.e., the Los Angeles County
Metropolitan Transportation Authority (MTA). As a result of the transfer of responsibility
for the delivery of soundwalls, MTA inherited a huge backlog of soundwall projects
totaling nearly $1 billion without any corresponding funding from the State.
In 1999, the CTC acted to fund the soundwall retrofit program from the State
Transportation Improvement Program (STIP) with no matching fund requirements.
Subsequent to CTC action, MTA and Caltrans established a new POST 1989 Retrofit
Soundwall List of soundwall locations based on new information identified after 1989.
With the new list, the MTA Board adopted a Los Angeles County Soundwall
Implementation Policy in April of 2000. The policy divides the list of projects into two
phases: Phase 1 contains freeway segments with HOV lanes that were constructed
without warranted soundwalls, and Phase 2 contains subsequent freeway segments
without HOV lanes. Within Phase 1, the list was initially divided into two priorities:
Priority 1 projects are those where soundwalls exists on the opposite side of the
freeway, and Priority 2 projects are those that have no soundwalls on either side. A
third priority project list was created after the MTA Board of Directors adopted policy
identifying project areas that were inadvertently excluded from Phase 2. These Priority
3 projects meet the criteria of Phase 1 (freeway segments with HOV lanes).
Soundwall Criteria
Along with the revised project list, the MTA Board adopted a funding plan to fund
Phase 1, Priority 1 and Priority 2 projects that meet the following criteria according to
the State of California Soundwall program guidelines as contained in Streets and
Highways Code Sections 215.5 and 215.6:
1. Residential property/neighborhood was built prior to construction of the freeway
or prior to implementation of a freeway capacity-enhancing project
2. Hourly noise levels at the location exceed the 67-decibel threshold
3. Proposed Soundwall must result in a minimum 5-decibel noise level reduction
4. Project cost may not exceed $40,000 per residential unit (in 1987 dollars)
Projects in Phase 1, including the Arcadia right-of-way, are currently in the preliminary
engineering and environmental process that will produce a Noise Barrier Scope
Summary Report (NBSSR). The local NBSSR process for Arcadia commenced in
September 2001 and js anticipated to be complete in October 2002. At the completion
of this process, Caltrans will determine the dimensions and locations of the walls based
on the NBSSR results (assuming the area meets the criteria). The Phase 1, Priority 1
projects will then proceed into the design/engineering and specifications stage, and will
be ready to begin construction by March 2004. Priority 2 projects will be slightly behind
the Priority 1 schedule and are subject to available funding.
• ('....'SOUNli AVM.d.C'OUNZ EI,RECPORT_s•05.02
Design
Aesthetic features can be added to the surface of the soundwalls and would' be
addressed during the design and engineering phase, scheduled to begin Septe ber
2002 following the publication of the NBSSR for Phase 1, Priority 1. The City of Arcadia
will be responsible for the cost of any enhanced features to the wall, and will need to
budget for this in fiscal years 2003-2005. Should the City Council wish to finande a
design enhancement, depending on the intricacy of the wall design, Caltrans ay
require the City to contribute through an annual maintenance agreement with the ity
for its maintenance. The City of Duarte contributed $140,000 for their design
enhancement (a 136-foot mural) on the new soundwall through their right-of-way. The
City Council may wish to make a policy determination now whether to pursue a design
element or defer the decision until the NBSSR is completed. However, some decor tive
block treatment might be added at no additional cost.
Location -
The specific location of soundwalls will be determined through the study process. taff
is aware of some concerns expressed at the January 23rd community meeting that the
location of the soundwall could impact the existing landscape. In particular, there -nay
be'oak trees in the Caltrans right-of-way that could be affected. Once the NBSSR is
completed, there will be more data available on the possible location of soundwalls and
how they may impact landscaping.
On the Fifth Avenue to Second Avenue soundwall, Caltrans is providing new
landscaping on the down slope sides. This, though, is different than possible removal of
mature trees. Staff does not know at this time how much flexibility exists to reposition
soundwalls to preserve trees, and how this may impact noise reductions.
FISCAL IMPACT
The project will be completely funded by the MTA, other than the capital costs for any
enhanced aesthetic features to the soundwall. and potential maintenance of the wall
design. The City of Arcadia could use Proposition C funds, possibly through a fund
exchange with the MTA, for any upgrades. At this point, the City has res rved
$2.9 million in Proposition C funds for a rail station.
RECOMMENDATION
STAFF RECOMMENDS THE ARCADIA CITY COUNCIL RECEIVE AND FILE THE
SUMMARY UPDATE ON THE 1-210 FOOTHILL FREEWAY SOUNDWALL RETROFIT
PROGRAM, AND REPORT BACK TO THE CITY COUNCIL THE RESULTS OF THE
NOISE BARRRIER SCOPE SUMMARY - REPORT (NBSSR) WHEN IT IS
COMPLETED.
Approved: ---kgnal_j__.
William R. Kelly, City Manager
C\...SOUM:YWALL COUNCIL REPO RT_?-05.02
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C
epo�,TBO' STAFF REPORT
Development Services Department
March 5, 2002
TO: MAYOR AND CITY COUNCIL
FROM: �4's ION PENMAN, ASSISTANT CITY MANAGER/DEVELOPMENT
SERVICES DIRECTOR
BY: PHILIP A. WRAY, CITY ENGINEER/ENGINEERING SERVICES
ADMINISTRATOR
PREPARED.BY: DAN A. LAZO, ASSOCIATE CIVIL ENGINEER
SUBJECT: RECOMMENDATION TO ACCEPT ALL WORK PERFORMED BY
MARIPOSA HORTICULTURAL ENTERPRISES, INC. FOR THE
PARKING DISTRICTS 1 AND 2 LANDSCAPE IMPROVEMENT
PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO
BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS
SUBJECT TO A RETENTION OF $12,424.45
SUMMARY
On June 19, 2001, the City Council awarded a contract to Mariposa Horticultural
Enterprises, Inc. for the landscape improvement of Parking Districts 1 and 2. The terms
and conditions of this project have been complied with and the required work has been
performed to staffs satisfaction. Staff is recommending that the City Council accept the
project as complete and authorize the final payment in accordance with the approved
contract.
DISCUSSION
As part of the City's landscape improvement program, the City completed the
landscape improvement of Parking District 1 and 2 that consisted of removal of existing
trees and vegetation and 'replacing them with trees and shrubs that will match the
species in the downtown area; removal and replacement of portions of pavement and
concrete curb and sidewalk damaged by tree roots; removal of existing irrigation
systems and replacement with a more . efficient system; construction of concrete
monument signs; and reconstruction of a handicap ramp in compliance with ADA
requirements. Also included in the project is application of seal coat and restriping the
angle parking in front of the Post Office to a 90° parking.
LASER IMAGED
c . •
I ei
Mayor and City Council
March 5, 2002
Page 2
FISCAL IMPACT
Funds were appropriated in the FY2000/01 Capital Improvement Budget from Parking
District funds. The contract construction cost of the project is $124,244.54 and funds
are available to cover the contract cost; engineering and design, inspections and
contingencies.
RECOMMENDATION
It is recommended that the City Council:
1. Accept the work performed by Mariposa Horticultural Enterprises, Inc. as
complete.
2. Authorize the final payment to be made in accordance with the contract
documents subject to a retention of$12,424.45
Approved By: 1 �
WILLIAM R. KELLY, CITY MANAGER
DP:DL:dl
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RpDAATBD LOCATION MAP
DEVELOPMENT SERVICES DEPT.
ENGINEERING