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HomeMy WebLinkAboutNovember 19, 2002i INVOCATION Ah A N N O T A T E D A G E N D A Arcadia City Council and Redevelopment Agency Meeting, November 19; 2002 7:00 p.m. Cay Mortenson Auditorium Arcadia Public Library, 20 Duarte Road Rev. Sohn Payton, Church of the Nazarene Arcadia Police Department Chaplain PLEDGE OF ALLEGIANCE- Alison Chien Lane Barchan ROLL CALL: Council Members: Chang, Kovacic, Segal, Wuo and Marshall 1. SUPPLEMENTAL INFORMATION FROM STAFF REGARDING AGENDAITEMS_ MOTION: Read all Ordinances and Resolutions by title only and waive reading in full 2. PRESENTATION of Citizen of the Month Award to Staff Sergeant Ed Bacon, US Army (Retired) All.present None Adopted 5 -0 Mayor Marshall 3. PRESENTATIONS to Alison Chien and Lane Barchan, winners of the Rose Float Drawing Mayor Marshall 4. PUBLIC HEARING All interested persons are invited to appear at the Public Hearing and to provide evidence or testimony concerning the proposed items of consideration. You are hereby advised that should you desire to legally challenge any action taken by the City Council with respect to the proposed Items 3 (a) and (b) you may be limited to raising only those issues and objections which you or someone else raised at or prior to the time of the public hearing. . a. Ordinance No 2156 amending Divisions 3 and 5 and deleting in its Pub. Hrg. Closed entiretv Division 4 of Article 1X, Chapter 2, Part 5 of the Arcadia lntroctced as Municipal Code regarding the zoning regulation of R -2 and R -3 Amended Residential Zones 5 -0 Recommendation: Introduce b. Assess the property at 2700 Holly Avenue in the amount of $1,909.35 for u e 5— sad, Appro proved d 5 -0 nuisance abatement Recommendation: 'Approve Gail A. Marshall, Mayor . Dr. Shang Chang, Mayor Pro tempore . Mickey Segal, John Woo, Gary A. Kovacie, Council Members William R. Kelly, City Manager June D. Alford, City Clerk TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO . Kent Kurtz ADDRESS THE CITY COUNCIL (NON - PUBLIC HEARING /FIVE - MINUTE Terry Noriega TIME LIMIT PER PERSON) Mel Giangrande 5. MATTERS FROM ELECTED OFFICIALS See Minutes City Council Reports / Announcements /Statements/Future Agenda Items RECESS CITY COUNCIL 6. MEETING OF THE ARCADIA REDEVELOPMENT AGENCY, ROLL CALL: Agency Members: Chang, Kovacic, Segal, Wuo and Marshall All present TIME RESERVED FOR THOSE IN THE AUDIENCE WHO WISH TO None, ADDRESS THE REDEVELOPMENT AGENCY (NON - PUBLIC HEARING/ FIVE- MINUTE TIME LIMIT PER PERSON) 7. CONSENT a: .Minutes of the November 5. 2002 regular meeting Approved 4 -0 Recommendation: Approve Mayor Marshall Abstained b. Professional Services Agreement - affordable housing advisory services Approved 5 -0 Recommendation: Authorize the Executive Director to enter into a Professional Services Agreement with Keyser Marston Associates for affordable housing advisory services in the amount of $25,000.00 EXECUTIVE DIRECTOR C. Design Review - 18 East Colorado Boulevard Approved 5 -0 Recommendation: Approve d. Design Review - 288 North Santa Anita Avenue Approved 5 -0 Recommendation: Approve ADJOURN the Arcadia Redevelopment Agency to December 3, 2002 at 5:30 p.m. RECONVENE CITY COUNCIL !pa 8. CONSENT a. b. C. NJ • • Minutes of the November 5, 2002 regular meeting Recommendation: Approve Final Tract Map No. 53765 at 11 -19 Bonita Avenue Recommendation: Approve Recommendation: Adopt and appropriate $48,500.00 from the Capital Outlay Fund Approved 4 -0 Mayor Marshall Abstained Approved 5 -0 Approved 5 -0 Resolution No. 6332 adopting g policy for temporga event street closures Approved 5 -0 Recommendation: Adopt , ..; e. Professional Services Agreement — design services for street rehabilitation Approved 5 -0 and reconstruction of northbound Baldwin Avenue and Huntington Drive Recommendation: Authorize the City Manager to enter into a Professional Services Agreement with DMJM +Hams in the amount of $64,295.00 for street design services f. Professional Services Agreement — engineering services for design of Approved 5 -0 water main replacement projects Recommendation: Authorize the City Manager to enter into a Professional Services Agreement in the amount of $53,562.00 with Civiltec Engineering, Incorporated for 2002 -2003 Water. Main Replacement Projects g. Contract Extension — landscape maintenance services Approved 5 -0 Recommendation: Authorize the City Manager to enter into a one (1) year contract extension in the amount of $428,828.00 to CLS Landscape Management, Incorporated for landscape maintenance services at City facilities h. Purchase of Motor Vehicle Fuel Approved 5 -0 Recommendation: Approve a three -year contract for the purchase of motor vehicle fuel from Southern Counties Oil -3- i. Purchase of a payment processing system - Administrative Services Approved 5 -0 Department Recommendation: Approve the purchase of a payment processing system from Technology Unlimited, Incorporated in the amount of $55,809.30 j. Mutual Aid Agreement - Public Works Services Department Approved 5 -0 Recommendation: Authorize the City Manager to enter into an agreement with the cities of Monrovia and Siena Madre for public works support k. $16,000.00 from the Arcadia Public Library Foundation to re- upholster Approved 5 -0 chairs at the Library Recommendation: Accept the donation 9. CITY MANAGER a. Consideration of Revisions to City Overhead Banner Pro g am Approved 5 -0 Recommendation: Approve revision of banner regulations ADJOURN to 5:30 p.m. on December 3, 2002, Arcadia Public Library, 20 Duarte Road ADJOURNED AT 10:44 p.m. in memory of Robert Wayne Sible, Sr. and Charlie Baillie H M I*Md 9q. ot Co. 30 °0RpORAT�9 STAFF REPORT Development Services Department DATE: November 19, 2002 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager /Development Services Director SUBJECT: Consideration of Revisions to City Overhead Banner Program Recommendation: Approve Revision of Banner Regulations SUMMARY Municipal Code Section 4912.6 currently regulates the placement of overhead street banners in certain locations in the community. Additionally, the City has promulgated Banner Pole Regulations for the placement of over - the - street banners (Attachment 1). The City has seven (7) locations where overhead street banners can be placed. Requests from different organizations for placement of these banners occasionally conflict in terms of the dates requested. The banner regulations provide that when requested dates conflict, priority shall be given to organizations located in the City of Arcadia subject to the discretion of the City Manager. Despite this language there are still conflicts that periodically arise, and staff is recommending some additional language to the regulations that addresses this issue by creating a period of time when Arcadia based organizations only can apply for banner locations, after which the locations would be available to all others that meet the banner criteria. BACKGROUND Overhead street banners can be placed at seven (7) locations within the City. Banners may only be used for singular events of a non - profit nature sponsored by non - profit or other similar community organizations. These banner locations are popular with many organizations, including those located within the City of Arcadia and outside the City (Attachment 2 - list of recent banner permits). While the banner regulations give priority to local organizations, generally implementation of this priority is impractical. Additionally, there are no restrictions on the types of events that may be promoted, and some could potentially have no connection to the City. �� � r _JL Mayor and City Council INW November 19, 2002 Page 2 M For example, if an outside group reserves a date far in advance of their event and is granted the permit, they may order and pay for their banner. Subsequently, a local group may request the same location on overlapping dates. It would seem impractical or unfair to bump the first group. This problem is compounded by the fact that some groups reserve a location and date more than a year in advance of their event. DISCUSSION Staff is suggesting that the City Council consider two alternatives for amendment of the regulations. The first would establish a timeframe for which only Arcadia based organizations could apply for a banner location. After that timeframe has elapsed, the location and dates would be available to other outside groups. Staff contacted a company that provides banners for organizations that receive permits from the City. The company indicated that it normally takes no more than two (2) weeks to fabricate a banner. Sometimes the organization also needs assistance in the design and that could add a week to the timeframe. Overall they indicate that three (3) to four (4) weeks would be the maximum time it should take for them to provide a banner (excluding the time an organization may take to approve a design provided by the company). The City generally does not allow an organization to hang a banner prior to thirty (30) days before their event. Therefore, the City Council could establish a policy that locations are held for Arcadia based organizations for up to four (4) months before an event. Thereafter the location could be released to outside groups. This would provide more than adequate time for an outside group to order and hang their banner. An alternative amendment to the regulations the City Council may wish to consider is whether to allow outside organizations to place banners at all. Street banners are a form of promoting special events. Many municipalities do not allow this form of promotion, particularly for events held outside their city. Admittedly, some events are of a more regional nature such as the Pasadena Tournament of Roses Parade and the County Fair, however, other events are much more narrow and focused in their scope. Additionally, the City currently has no control over the organizations and events that are promoted if they comply with the regulations. While this hasn't been an issue to date, this is always a possibility. It is less likely that local Arcadia organizations would promote an event that the community would not support. FISCAL IMPACT There would be no fiscal impact from either of the alternatives. The City currently charges a processing fee of $50 per location and the organizations are responsible for placing and removing the banner and providing required insurance. Mayor and City Council �✓ November 19, 2002 Page 3 RECOMMENDATION That the City Council: 1. Direct the implementation of a policy of reserving across the street banner locations until four (4) months prior to an event date for Arcadia based organizations; or 2. Implement a policy allowing only Arcadia based organizations to utilize across the street banner locations. Approved by: w%-" William R. Kelly, City Manager CADATAMord DataOld\Worklnp\Staff Reports \Overhead banners.doc `id' Attachment 1 Ifto CITY OF ARCADIA BANNER POLE REGULATIONS The banner support poles located on City property are for display of overhead banners over public streets are property of the City of Arcadia. Banners over public streets shall be limited to advertising community events of a non - profit nature sponsored by non - profit or other similar community organizations. Guidelines and Process The following conditions must be met prior to installation of any overhead banner on public streets. 1. A City permit form the Business License Office is required for signs and banners at the locations specified on the attached map which advertise only a community event of a non - profit organization, or organizations whose purpose is public, community oriented, charitable or otherwise consistent with the purpose of the poles as set forth herein. 2. No permit shall be effective until the applicant files with the City, a Certificate of Insurance showing the City is insured for bodily injury and property damage in the amount of at least $5.00,000. 3. The permit shall be for a fixed period of time, which shall be stated on the permit. The City may impose reasonable limits length of time requested. 4. Dates of available spaces will be scheduled in writing on a first come basis. No request will be placed on the calendar until the application, payment and insurance have been submitted. S. A $50.00 non - refundable application processing fee will be submitted with the written request. If the applicant fails to complete the application processed, the fee shall not be refunded. If requested dates are not available, the application will be returned with the processing fee. 6 A written application will be filed with the City Business License Office and shall contain the following: The name and address of the applicant. The name and address of the organization. Requested location, 1St and 2nd choice (see attached map of locations). Exact wording to be used on banner (subject to City approval) The date of installation and removal (City may set reasonable limits). Name, address and phone number of company installing and removing the banner. (Company must have a City Business License and a Certificate of Insurance, naming the City as additional insured.) $50 processing fee, per location, per banner. Certificate of Insurance naming the City as additional insured in an amount and form approved by the City Attorney. 7. When requested dates conflict, priority shall be given to organizations located in the City of Arcadia, subject to the discretion of the City Manager. 8. Violation of any of these conditions constitutes grounds to revoke the permit and grants permission to the City of Arcadia, its officers, agents and employees the immediate right to remove any banner. Any cost incurred by the City for the removal of banners shall be reimbursed by the applicant. Rev. 3 -23 -98 CITY OF ARCADIA APPLICATION FOR BANNER PERMIT NAME OF ORGANIZATION: (Attach supporting documents for non -profit status of organization if this is your first application.) " APPLICANT'S NAME: MAILING ADDRESS: PHONE NUMBER: BANNER LOCATION: (First choice) (Second choice) DATE BANNER WILL GO UP DATE BANNER WILL BE REMOVED WORDING ON BANNER: COMPANY TO INSTALL BANNER: Installation company must have Certificate of Insurance on file with the City of Arcadia and have a valid Business License. I have received a copy of the Banner Pole regulations and will comply with the terms contained in these regulations. Signature Title For City Use Only CITY APPROVAL INSURANCE VERIFICATION n M BANNER POLE REGULATION ADDITIONAL INFORMATION Companies that have a Business License and current Insurance on file for hanging banners in the City of Arcadia: Creative Display 534 N Howard Ave Covina CA 91723 (626) 967 -3494 Sunset Lighting Service 4420 E Mira Loma #J Anaheim CA 92807 (714) 970 -7688 Gold Graphics Manufacturing Company 10051 Bradley Ave Pocoima CA 91331 (818) 899 -1183 J rYr v ORLAN P W d z d d z d X90 T sj, 9�l SANTA CLARA ST L 3 T L7 F F i C F EELER ST ALTA ST LU d a LL Cable Standards Arcadia Downtown GIs I 0 ATTACHMENT 2 Organizations that utilize over - the - street banners Creative Arts Group (Sierra Madre) Arcadia Chamber of Commerce First Church of the Nazarene (Pasadena) Our Savior Lutheran Church Arboretum The Dream Center (Temple City) Kare Youth League Aux. of Methodist Hospital California Philharmonic Orchestra (San Marino) Pasadena Tournament of Roses (Pasadena) Arcadia Music Club Santa Anita Race Track Holy Angeles Church Music Theatre of Southern California (San Gabriel) Jesse Dean Heart Foundation (Temple City) Los Angeles Environmental Education Fair Arcadia High School First Church of Christ (San Gabriel) City of Hope The Carter Report St. Anthony's Greek Festival (Pasadena) Pasadena Junior Philharmonic (San Marino) En *W✓ i Date: November 19, 2002 E5 q,qi O3yd _3© Lk 1 nfUCp�. Administrative Services Department To: Mayor and City Council From: Tracey L. Hause, Administrative Services Director By: Jan Steese, Purchasing Officer Subject: Purchase of a Payment Processing System Recommendation: Approve the purchase of a payment processing system for the Administrative Services Department from Technology Unlimited Inc. in the amount of $55,809.30 SUMMARY Staff is recommending the City Council reject the low bid of Wausau Financial Systems, accept the bid of Technology Unlimited Inc. as the lowest, responsive, responsible bidder and approve the purchase of a payment processing system from Technology Unlimited Inc. in the amount of $55,809.30. DISCUSSION City staff processes approximately 81,000 utility bills annually (13,500 accounts billed bi- monthly, 6 times a year). The current manual system of opening, batching, and entering check payments accounts for approximately 800 hours of accounting staff time. Because of this labor- intensive process, the accounting staff is required to be pulled from their primary duties (payables, inventory, water billing, cashiering, revenue control) to batch /process water payments. To maximize the available productive time of Administrative Services staff, a study of the current manual processing system was undertaken with a look toward newer automated technology procedures. The proposed automated system processes check payments, minimizing the amount of manual processing required. The equipment scans /reads check payment information, matches it to scanned /read stub billing information, and creates a file to automatically download to our computer system, and encodes /endorses the checks for deposit to the bank. LASER IMAGED Mayor and City Council *4W Vao November 19, 2002 Benefits of the proposed system include payment processing will not be delayed waiting for available staff to batch and process. The cashier would now be able to independently process checks and receipts, resulting in quicker posting to customers accounts, and increased cash flow, as payments are processed /deposited to the bank sooner. More important is that current accounting staff will be.better able to tend to their primary duties. Competitive bids were solicited from four (4) prospective vendors and two (2) responses were received as follows: Wausau Financial Systems $44,514.36 Technology Unlimited Inc. $55,809.30 After evaluating both bids, including site visits by the City's Purchasing Officer to view both systems, staff is recommending the City Council reject the low bid of Wausau Financial Systems, as they did not meet the minimum required specifications. Wausau did not meet the bid specifications in the areas of non- proprietary software, full image capabilities, fully automated system and does not have the capabilities of reading the numeric figures and protected amount which allows for a more accurate posting and accounting of each utility bill. Staff is recommending awarding the contract to Technology Unlimited, Inc. Technology Unlimited, Inc. is a well- respected company that provides the same system for many cities, including the City of Burbank. In addition, the Administrative Services Department has utilized their services to maintain an encoding machine to process water payments for more than ten years. The Administrative Services staff has been very satisfied with the services they provide. FISCAL IMPACT Staff has budgeted $75,000.00 in the 2002 -2003 Capital Improvement budget for this purchase. RECOMMENDATION Authorize the City to reject the bid of Wausau Financial Systems due to failure to meet the bid specifications, accept the bid of Technology Unlimited Inc. and award a contract to Technology Unlimited, Inc. for the purchase and installation of a payment processing system in the amount of $55,809.30. Approved: 8 William R. Kelly, City Manager 4.*� A X STAFF REPORT Administrative Services Department Date: November 19, 2002 To: Mayor and City Council From: Tracey L. Hause, Administrative Serv' ep Directop—', By: Jan Steese, Purchasing Office Subject: Purchase of Motor Vehicle Fuel Recommendation: Approve a three -year contract for the purchase of motor vehicle fuel from Southern Counties Oil SUMMARY The City of Arcadia has traditionally purchased motor vehicle fuel for city vehicles via a multi- agency cooperative bid process with several other public agencies. Staff has recently reviewed alternatives to purchase fuel and has determined that participation in a multi- agency joint bid will provide the best price. Therefore, staff is recommending the City Council award a three -year contract for the purchase of motor vehicle fuel to Southern Counties Oil in the amount not to exceed $150,000.00 per year. BACKGROUND It was determined that the City of Arcadia could obtain the best prices available for the purchase of motor vehicle fuel by participating in a multi- agency cooperative bid process with several other public agencies. A multi- agency joint bid is common among public agencies that wish to combine their requirements in order to maximize buying power and receive, in some cases, tremendous bulk discounts not normally available to smaller public agencies. Consequently, a multi- agency joint bid was developed with the following sixteen (16) agencies: 1. City of Arcadia 2. City of Azusa 3. City of Buena Park 4. City of Carson 5. City of Commerce 6. City of Culver City 7. City of Downey 8. City of El Segundo 9. City of Fullerton 10. City of Garden Grove 11. City of Inglewood 12. City of Lakewood 13. City of Manhattan Beach 14. City of Monterey Park 15. City of Norwalk 16. City of Pasadena LASER IINIAGED Mayor and City Counci November 19, 2002 DISCUSSION The City of Manhattan Beach, being the lead agency, prepared the bid documents including the requirements from all agencies wishing to participate. The combined required for all agencies was in excess of 1.65 million gallons of fuel, substantially more than the City of Arcadia's annual usage of approximately 130,000 gallons per year. The pricing mechanism used to price motor fuel is the Oil Price Information Service (OPTS) weekly newsletter. This newsletter is an industry standard for reporting average fuel prices on a per gallon basis nationally. Prices quoted were either as a discount or an add -on to the weekly OPIS average. The City of Manhattan Beach solicited competitive bids from ten (10) motor fuel suppliers. Three (3) responses were received. Bidders were ranked based on the lowest total cost to the participating agencies using the annual estimated usages and the corresponding discounts or add -ons for the various grades of fuel. Southern Counties Oil offered the lowest prices for tank wagon loads for 91 Octane and diesel fuel based on our estimated annual usage. Staff recommends the City Council award a three -year contract to Southern Counties Oil for motor vehicle fuel. FISCAL IMPACT Sufficient funds are appropriated each year in the operating budget and fuel purchases are not anticipated to exceed $150,000.00 per year. RECOMMENDATION Authorize the City to award a three -year contract to Southern Counties Oil for the purchase of motor vehicle fuel for a not to exceed amount of $150,000.00 per year. Approved: —QnAIW William R. Kelly, City Manager 2 -0*10 k °Rp�R�s����° STAFF REPORT Arcadia Public Library November 19, 2002 TO: Mayor and City Council FROM: Janet Sporleder, City Librarian SUBJECT: Acceptance: $16,000 from the Arcadia Public Library Foundation to the Library to reupholster furniture Recommendation: Accept the donation Summary: The Arcadia Public Library Foundation, as part of its ongoing mission to support the Library's goals and objectives, is donating $16,000 to reupholster chairs in the adult area of the Library. Discussion: Furniture in the Adult Room of the Library that was purchased by the Arcadia Public Library Foundation in 1995 is in need of reupholstering. Earlier this year, furniture in the Children's Room was reupholstered utilizing funds from the Foundation. With this donation, all 43 of the remaining upholstered chairs in the Library will be reupholstered. All gifts to the Library are subject to approval by the City Council pursuant to City Charter article VIII section 809 (d). Fiscal Impact: The Library will experience an added $16,000 to its budget allocation. Recommendation: $16,000 donation Foundation. Approved by: It is recommended that the City Council approve the receipt of the to the Arcadia Public Library from the Arcadia Public Library William R. Kelly, City Manager LASER IMAGED m Ara ^+e• t. ok 5 YQ c(8 • 1111- ARFAIA .'4'>1111\n �ob RjORBTE9�� STAFF REPOkT Development Services Department November 19, 2002 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Director By: Donna Butler, Community Development Administrato v2�' SUBJECT: Notice of Assessment for 2700 Holly Avenue Recommendation: Approve SUMMARY Per Section 9406.5 of the Arcadia Municipal Code, the Development Services Department is recommending that the City Council approve the assessment of $1,909.35 for cost incurred in the nuisance abatement of the property at 2700 Holly Avenue. BACKGROUND In April of 2000 the City received complaints regarding the lack of maintenance of the property at 2700 Holly Avenue. In response to the complaints the City's Code Services Officer, Terry Moore sent a Notice of Violation (NOV) to the owner of record of the property, Alfred Himeloch, and posted the property with the NOV. After several attempts at securing compliance, Ms. Moore contacted an adjacent property owner and found out that Mr. Himeloch had died and although there was a car in the driveway, no one was living on the property. After several attempts of trying to locate a responsible party, the City was informed that the son, Ed Himeloch, was one of the heirs. Mr. Himeloch was advised by letter of the property maintenance issues, however, no attempt was made by him to address the violations. On September 28, 2001 a Notice to Abate the noted violations was issued to Mr. Himeloch. The notice was sent by mail as well as posted on the property. There was no response to the City's notice. LASER IMAGED Page 1 In October 2001 the City contracted with Joe Trammell to clean up the property. At that time the bushes were trimmed, the lawn cut and the junk and debris removed. After the initial clean up in September/October there was no further attempt of the property owner to maintain the property. In April of this year, Joe Trammell was hired to mow, trim and clean up the property on a monthly basis. It is our understanding that the property is in trust and as a result there has been no settlement as to ownership. Therefore, no one is taking responsibility for the maintenance of the property and there appears to be no forthcoming resolution to the ownership issue. DISCUSSION This has been an ongoing problem for two (2) years and there does not appear to be any resolution to the ownership issues in the near future. In order to ensure continued maintenance until such time as there is a change in ownership or until someone resides ' on the property, the City as noted above has contracted with Joe Trammell to perform on-going maintenance through April 2003. On October 7, 2002, the City issued a Notice of Equalization of Assessment as set forth in Section 9406.4 of the code, for the subject property in the amount of $1,909.35. This includes clean-up costs from October 2001 through April 2003 and related code enforcement costs as permitted per Section 9406.3. FISCAL IMPACT Costs for the ongoing maintenance is currently being charged to the City's Nuisance Abatement Fund. The purpose of this assessment is to recover the ongoing maintenance costs. RECOMMENDATION Approve the assessment in the amount of $1,909.35 and direct the Administrative Services Director to send out a bill to the responsible party and if said billing is unpaid at the end of thirty (30) days (by December 19, 2002), the Administrative Services Director shall transmit the assessment to the County Assessor and Tax Collector for inclusion on the property tax rolls. Attachments: Photos of the subject property Notice Re Equalization of Assessment Approved by: William R. Kelly, City Manager Page 2 OF u la H. • ' lARCAD • fill' o°¢ 7 .r�c\ATE/og City of NOTICE OF RE-EQUALIZATION OF ASSESSMENT FOR . • 2700 HOLLY AVENUE Arcadia ARCADIA, CA 91007 Office of the NOTICE IS HEREBY GIVEN that the City Council of Arcadia, California, will, on the 19th City Clerk day of November, 2002, in the Council Chambers of City Hall beginning at the hour of 7:00 p.m. of said day,hear any protest or objection to the cost of $1,909.35 for the DATE DESCRIPTION HOURS I AMOUNT June D. Alford . City Clerk NUISANCE ABATEMENT OF • 2700 HOLLY AVENUE,ARCADIA Enforcement costs (23.87 ) • 5 1 $119.35 10/24/01 CLEAN UP-Cut back all shrubbery on property. Mow front and side yards,remove all dead vegetation. Haul away all junk/debris inside front gate and near driveway area. Sweep out flower beds. $700.00 4/10/02 CLEAN UP-April 2002-mow lawn remove all dead vegetation and weeds,and dumping of material. j $250.00 6/21/02 On-going CLEAN UP- May 2002 thru October 2002-cut front,side yards lawn, remove weeds in flower bed inside of gate and all dead vegetation. Cut back any overgrown shrubbery. $420.00 8/31/02 On-going CLEAN UP-November 2002 thru April 2003-cut front,side yards 1 lawn,remove weeds,leaves in flower bed inside of gate and all dead vegetation. Cut back any overgrown shrubbery. $420.00 GRAND TOTAL I $1,909.35 I Nuisance Abatement of 2700 Holly Avenue, Arcadia located on LOT 1, TRACT 13010 in the City of Arcadia, California, for the purpose of correcting modifying, or confirming the said costs and assessing the same against the said property. Failure to make any objection will be deemed to be a waiver of any objection or protest to any and all procedures concerning the same. A statement showing all premises affected and charges against the same and/or the • cost and proposed assessment for such action is on file in the office of the City Clerk at the City Hall and is open to public inspection. . 1 ; Dated 7th day of October, 2002 , rThi • , .kjixe Alford City Clerk of the Cif Arcadia 240 West Huntington Drive Post Office Box 60021 Arcadia,CA 91066-6021 • . 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SY ▪ " 3 �{,11r,„ r R F K_r •e 'r#.4-',4 _ ,,. ,,' •S rA"a." 6• r c �,, , R i ra-. wP •'>Y• a M_ �";� 'yes °ta• q � ,",�`.r, x rS'3' r r 'y� .5'r . -mot*,�.�F° st r f .9 r_LL jr.ja'� ',a7 -„,..1 - 1 .- .=-'L R¢t kqt r ' P •�• w<sr . q"r'r.:xi'-'t't "S". '''-r-• +' c _ r�, 1.. � '�`ci•' r fc'`. 44x is9'x: 3G',_,.,'..'.4.---','s4"°¢ `` r ,. ,.� ".1 y .S.: �+• ^'4s w..e M 5 i ` Z ,. - Pik '.x4 ! r` d°r s ,2, E ''.14i h..� :..a ; 1 t ..{r + _ n+'r d �...�✓'. ,.�r-� 4 Yga a h,.. r t'."c x ,▪ � "dCv 4 ..;�"¢,rs, .'" A ',,, , + ( ;'*' .,., +t.017?-"'"4, ?.'rte e',::"xv-- <,--'` {o 1'£.' , 'u f.Y'�a v.- w ? x• .ka�^ a.. „ x* R �"F `k ry ,, + Y" �7 ��;�''9 Jd" .,.' '�< ,.i RC 3• r rt °`� r r ' ," g '°,V y .,s Fi •i Ui:s-n'° 'Y�']:SS'�€ a,.;. • Before Pictures Taken 10/25/01 10/25/01 J o o ht O, ARCADIA Rf'ORATE�- STAFF REP ORT Development Services Department November 19, 2002 TO: Mayor and City Council FROM: Don Penman, Assistant City Manager/Development Services Directo► By: Donna L. Butler, Community Development Administrator Prepared by: Thomas, P. Li, Assistant Planner 11., SUBJECT: Consideration of Riinial iMp--yNo=-5:3.7_65' for an eight-unit residential condominium project at 11-19 Bonita Street. Recommendation: Approve Final Map SUMMARY Tentative maps and final maps are required for all subdivisions that result in five or more parcels or condominiums. The City Council shall approve a final map if it conforms to all the requirements of the subdivision regulations of the Municipal Code and the State Subdivision Map Act. It is recommended that the City Council approve Final Map No. 53765 for an eight-unit residential condominium project at 11-19 Bonita Street. DISCUSSION The plans for this condominium project were submitted for the plan check process on September 10, 2002 and therefore not affected by the moratorium. Final Map No. 53765 has been reviewed by the Los Angeles County Department of Public Works and the appropriate City Departments. Said map has been found to be in substantial compliance with the tentative map, as approved by the Planning Commission on June 11, 2002, and is in compliance with the subdivision regulations of the Municipal Code and the State Subdivision Map Act. RECOMMENDATION The Development Services Department recommends approval of Final Map No. 53765. Attachments: 1. Land use map 2. Letter of compliance from Los Angeles County 3. Final Map No. 53765 Approved: LASER IMAGED William R. Kelly, City Manager 40133i9 lailCiaii 1.3,18,1 LW r-t ..,..,..../ \ 1�, � 1 -J 6 ^tom' E rj .�� „ a Na4: a� � , ;; rs {ii , ° EI �1Ih'li j! ,►1� i, {'1 tai'• 100 0 100 200 300 Feet -!� _';I l ��' 1Y_'_P g _I ,- —z .. � . r�)i .- 11 71r.-7-7'-•-•1..•i 'r- tlr • _"'4 'R`:t zo�, ..l•s e.. s--: .-.w+e y w �9•I - --_J ul-- - - - �,`"'.k..a+x„.R� S3'.n•kz^"ra Scale 1'�=200 �-. `�a -r� ,' •V.u.., { n j , t' r -if�liI '{t. �I R�{{{r1'4-':1mp. I cc 711 .r III I r• ,,," j i 5-f-. 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(12) z 1 Q (21) tqc (30) (25-27) 0 (30) (17) CO (&71 (9-19) (1345) (17-19) (21) (29) (29) (33) (37) , (41) (51) (55)I (3135) ALTA ST ALTA ST (+8) (20) (24) (26) (32) (34) (38) (42) (46) (50) (54) (103) (101) (i00) (105) ) (101) 7 (11,) (112) i. ,ØØ (115) (1,4) l (121) (120) },} (124) (N) (33) (37) (41) 45.49) (51) (S7) (59) (117) ( (129) 130) BONITA ST • BONITA ST 04) (18) (22) (28) (32) (381 (42) (46) (50) (80) (201) (2001 (203) (200) (206) (303) (214) (215) (216) 1 (221) (220) (225) (224) - (222) i (234) ( (11-13) (17) (21) (25) (259 (31) (45) (49) (53) 1(571 (227) 305) , CALIFORNIA ST 3 I 9 f1, (310) 1: (301) 1 (316) I il II ' ' '''iVS • ,, _,... ,.....v.,:,,. 11-19 Bonita St ii ,?j Development Services Department ` �aR,cp nx� -...2' Engineering Division ' .-t- -_ TM 53765 Prepared by.R.S.Gonzalez,June 2002 CoRF'oRATE�-, iIuI . CCU LINTY OF LOS ANGELES Ifl, P.• DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE • OALIFOPNP ALHAMBRA, CALIFORNIA 91803-1331 Telephone:(626)458-5100 JAMES A.NOYES,Director www.ladpw.org ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 October 17, 2002 ALHAMBRA,CALIFORNIA 91802-1460 IN REPLY PLEASE LD-2 REFER TO FILE: Mr. Phillip A. Wray City Engineer City of Arcadia 240 West Huntington Drive Arcadia, CA 91006-6021 Dear Mr. Wray: TRACT NO. 53765 The enclosed subject tract map has been reviewed by Public Works for mathematical accuracy, survey analysis, title information, and for compliance with the State Subdivision Map Act. It is ready for your examination and certification as to compliance with the conditional approval and applicable City Ordinances. The City Council or Advisory Agency should make the findings required by the State Environmental Quality Act and the State Subdivision Map Act. After your approval and the approval of the City Council or Advisory Agency, the map should be returned to Land Development Division, Subdivision Mapping Section, for filing with the Registrar-Recorder/County Clerk's Office. If you have any questions, please contact Mr.Armando Aguilar of our Subdivision Mapping Section at (626) 458-4915. Very truly yours, JAMES A. NOYES Director of Public Works . ,77e D NNIS HUNTER Assistant Division Engineer Land Development Division JK:ca P:ILDPUBISUBDIVSNIMAPPINGiFORMS\TRACT Enc. 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WARM 33 CH AMMO 941 3111113 01 1.113111AO 3V 430/11011 arc A NL Woo) T1 4•4 mow N 314 mom MOM W OUNNII ON 1131011111110 MIL dD 4WAIN N MIL MIL 11141 MUMMAL MOWN ATIri14IM4 M 3U.W.IIIMM 13 MOM=AV AN NA A ATNIIANIAYM 1441.14113 NHL 13441 3LV11 A133Li1 1 1001 A1M4M' MU ON NILV1Vd311d 341 DL 1![MLDO 3 ON 1113 AI 1130108 MAIM N111M 341 A 13iUL[3DD I ID 94IV AIM N MAIM Q 31 V 3¢ I 11111 941 N NNM O 311 W 94 VH1 AW AMID 4 V1 IDA1 Q39V1>D ON IMMO All A13 51 ID 3 A®IMAM WA 1411 3I1. 341 N 313 m 3 Q1DMG 941 313 3 13111 31311 A63PLli 31 J.N3NL31VlS 9,90A31Aans 1N31131V1S S,LdNMO S3SOdeIfld INflINIINOONOO X10.3 'AINl0O OIVS d0 i:130210Oa1 kLNflOO 31-1L 3O 30IJJO 31-11 NI 'S08003L1 Sf103NV113OSIIN JO 06 ONY 68 S30Vd 'SL >1008 NI O30H0O32:1 dVW aid SV 1OV211 V11NV V.NVS VIOVOay JO 18Vd V 'LL >10018 NI 'S ONV i' 8101 JO NOISIAI08f1S V 0N138 VINa0JI1V0 JO 31V1S 'S3130NV SO1 JO A1Nl0O VIOVONV 3O A.LI0 3I-LL NI 99L15 '011 l3bal 14 'OS 600'91. r S133HS Z JO L 133Hi ' - 101°l SCALE: 1"= 20' EET 2 OF 2 SHEETS "/' ~ TRACT NO. 53765 IN THE CITY OF ARCADIA COUNTY OF LOS ANGELES. STATE OF CALIFORNIA FOR CONDOMINIUM PURPOSES FO NITMU SET L. MD WIL m r - ---�"` ALTA STREET- ...17 - - t.-41 - — _UPI NOT A PART OF �, I,�ry THIS SUBDIVISION I10IMMNT I ri INPM MLR 15-42-IiIIMIC\ g I 176,5 ° _ _ ALLEY _ ,gym _ - ° _�+se_N 1▪ /m 80670• w 1�@i5ln p N • _ i� N�'sTE now I n-It lSt.9- 8' Mar 10e00' A gT L!T c our V It Ar Or 1 25' / ® US q 30' NLT ILE LOOS 1 ID 9 a®fl.E IM OF D MA U.1.6411-O0 / U II W Zmi IM LOT 4 M° n / 'p sum si a Q I / 4 EM MGT F_ i Z 1 LLZ ■ O O 160O9 86 FT O O IIJ ccj chd Poi _ staff report (4? Sq rl�� • arcadla redevelopment agency DATE: November 19, 2002 TO: Chairperson and Agency Board ,,9 FROM: Don Penman, Deputy Executive Director e(,By: Peter P. Kinnahan, Economic Development Administrator Prepared by: Brian Saeki, Management Analyst SUBJECT: Design Review—288 N. Santa Anita Avenue, Recommendation: Approve • SUMMARY The Applicant is proposing to construct a 10,374 square foot, two-story sports management facility at 288 N. Santa Anita Avenue. The lot is presently vacant and has been for sale since REI opened in 1999. BACKGROUND • WORK PROPOSED: Construction of a new 10,374 s.f. sports management facility at 288 N. Santa Anita Avenue APPLICANT: Nakaishi Associates (on behalf of West Coast Sports Management) 2910 W. Broadway Los Angeles, CA 90041 LOCATION: 288 N. Santa Anita Avenue (Location Map, Attachment No. 1) EXISTING LAND USE: • Currently vacant. EXISTING ZONING: C-2 (General Commercial) GENERAL PLAN DESIGNATION: Commercial LAND USE: Commercial SURROUNDING LAND USES: North: C-2 — Commercial Uses South: CBD — Post Office & Commercial Uses East: C-M—Office Building West: Santa Anita Avenue and Commercial Uses LASER IMAGED Design Review Page 2 November 19, 2002 PARKING PROVIDED: 38 Spaces PARKING REQUIRED: 42 Spaces PURPOSE OF USE AND DESIGN REVIEW The purpose of the Agency's Design Review is to ensure that proposed projects meet adopted City and Agency standards and design guidelines based upon the following criteria: 1. The general use and design considerations, including the character, scale, and quality of design are consistent with the Redevelopment Plan, the Zoning Ordinance, and adopted use and design guidelines; 2. The use and architectural design of structures and their materials and colors are visually compatible with surrounding development and improvements on the site, and design elements (i.e., screening of equipment, exterior lighting, signs, awnings, etc.) have been incorporated to further ensure the compatibility of the structures with the character and uses of adjacent development; 3. The location and configuration of structures are compatible with their site and with surrounding sites and structures, and do not dominate their surroundings to an extent inappropriate to their use; and 4. The use, design and layout of the proposed project will not unreasonably interfere with the use and enjoyment of neighboring existing or future development, and will not result in vehicular and/or pedestrian hazards. ANALYSIS A. DESIGN FEATURES The Applicant, Nakaishi Associates on behalf of West Coast Sports Management, has prepared and provided a color board and colored elevations of the building for staffs review. They are available for review in the Economic Development Office and will be on display at the Agency meeting of November 19, 2002. The Applicant is proposing to construct a 10,374 square foot, two-story sports management facility at 288 N. Santa Anita Avenue. The first floor is proposed for office uses and the second floor is proposed for instructional batting/pitching cages. The building itself has a unique architectural design but incorporates the use of traditional building materials (i.e., brick, wrought iron etc.). The roof is designed in a barrel vault configuration with staggered roof sections and is proposed to be constructed of an evergreen standing seam metal. Design Review Page 3 November 19, 2002 • The applicant is also proposing to incorporate a covered break area (for employees) that will tie into the design of the overall structure. Employees will be able to access this area off the ground floor through sliding glass doors with black anodized frames. Black wrought iron fencing and brick pillars will prohibit access to this area from Santa Anita Avenue and St. Joseph Street to the general public. The facades of the building incorporate a thin laid brick ("Endicott Tile") exterior coating configured in herringbone and traditional patterns. "Pittsburgh Corning" glass block (12"X12" and 6"X6") are proposed on the second floor and along the fascia of the stairway shafts to provide natural sunlight to the stairwells and batting/pitching cage area. The applicant is also proposing to add cantilevered planters along the south elevation (St. Joseph Street) to provide articulation between the first and second floors. Staff sent the colored elevations and plans to the City's architectural consultant (La Canada Design Group) for their review. The consultant suggested several minor revisions to the plans and the applicant has agreed to include them in the final plans. The consultant, La Canada Design Group, states, "Overall, this is a well designed building utilizing high quality materials, elegant and simple building forms and massing and is sited well at the south east corner of Santa Anita Avenue and St. Joseph Street. At this location, this building with it's curvilinear forms can certainly enhance the feeling of a gateway element for Arcadia, especially on Santa Anita Avenue, which is a major north/south access to Arcadia." - As proposed, this use is required by Code to,provide 42 parking spaces. The project will provide 38 spaces creating a 4-space deficiency. However, due to the unique nature of the second floor private instructional batting/pitching cages which are not addressed in the Code, staff has applied a less stringent "Industrial" parking requirement (2 spaces/1,000 s.f.) to this area as compared to the parking requirement for the ground floor offices (4 spaces/1,00.0 s.f.). This changes the Applicant's parking requirement from 42 to 29 spaces. (The Applicant has also provided staff with a partial copy of the Declaration of Easements and Restricted Covenants that he has with REI which allows for shared parking, among other things, between the two sites.) In order to ensure that the second floor remain as private instructional batting/pitching cages, staff is recommending that the property be restricted by a recorded covenant that the second floor can only be used as private instructional batting/pitching cages. If the owner of the property at any time in the future would like to remove the covenant for another use, they must receive City approval and be subject to the appropriate parking requirement for the proposed use at thatiime. . • ■ Design Review V - Page 4 November 19, 2002 B. STAFF CONDITIONS OF APPROVAL • The building colors and materials shall conform to the color and materials board and to the exhibits as presented to the Agency Board and as shown on Attachment 2 dated 8/25/02. • Per recommendations from the La Canada Design Group and subject to the approval of the Deputy Executive Director, the Applicant shall provide the following revisions to the plans prior to the submittal for plan check: • Revise building elevations per La Canada's recommendations to address the brick details at the ends of the large arch and the vertical columns that meet the arch and on the south elevation, the brick trim at the top of the barrel vault. • Provide details and finishes for the trash enclosure and its enclosing gate. • Provide site lighting and signage (for the site and building). • Provide location and sizes of the site utilities (i.e., water meter, backflow . preventor, fire hydrants, sprinkler risers, gas meters and valves, electrical equipment and screening, etc.). Note: The Applicant has reviewed the comments from La Canada and has agreed to comply with them. • Final landscape and irrigation plans to be reviewed and approved by the Deputy Executive Director. . • The Applicant shall place a recorded covenant on the property prepared by the City Attorney that restricts the use of the second floor to private instructional batting/pitching cages only. • The Applicant shall comply with ARA Reso. 126 -which approves this design review for a period of one year. ENVIRONMENTAL FINDINGS This project is categorically exempt from the requirement of the California Environmental Quality Act per Section 15303(c). Design Review Page 5 November 19, 2002 RECOMMENDATION THAT THE ARCADIA REDEVELOPMENT AGENCY APPROVE THE DESIGN REVIEW FOR 288 N. SANTA ANITA AVENUE SUBJECT TO THE CONDITIONS. Approved: ,D William R. Kelly, Executive Director Attachments: 1. Location Map 2. Plans for 288 N. Santa Anita Avenue • • • 11/7/02 288 N.lSanta Anita Ave. U w Z W \ Z Z UJ Q SANTA CLARA STREET / Z ad --J > ✓ WFIAcE HWHEELER AVENUE Z N c III g i/ Z o v.:' HUNTINGTON DRIVE HUNTINGTON DRIVE r • i. f" 7 ALTA STREET ALTA STREET N0'TH NO SCALE Location Map - 288 N . Santa Anita Ave.