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Home My WebLink About06/18/201355:0058 CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, JUNE 18, 2013 CALL TO ORDER - Mayor Segal called the meeting to order at 6:00 p.m. in the Council Chamber Conference Room. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Harbicht, Kovacic, Wuo, and Segal ABSENT: Council Member Amundson A motion was made by Council Member Kovacic, seconded by Mayor Pro Tem Wuo to excuse Council Member Amundson. PUBLIC COMMENTS — No one appeared. STUDY SESSION a. Presentation of the City's Traffic Signal Control and Traffic Management Program. Deputy Development Services Director /City Engineer Wray and Assistant Engineer Kevin Merrill presented the staff report. No action was required or taken. Council Member Amundson arrived at 6:55 p.m. The Study Session ended at 6:57 p.m. CITY COUNCIL REGULAR MEETING CALL TO ORDER - Mayor Segal called the regular meeting to order at 7:00 p.m. INVOCATION - Reverend Julie Bryant, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE — Tom Tait, Public Works Services Director ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Harbicht, Kovacic, Wuo and Segal ABSENT: None REPORT FROM CITY ATTORNEY ON STUDY SESSION ITEM City Attorney Deitsch reported that the City Council met in a Study Session to receive a presentation from staff regarding the City's Traffic Signal Control and Traffic Management Program. No action was required or taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced that a letter was received from Matt McSweeny supporting City Manager item 3.b regarding the establishment of the Downtown Arcadia Community Benefit District. 06 -18 -13 55:0059 MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Council Member Harbicht, to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of a plaque by Muscular Dystrophy Association representative Megan Berry to the Arcadia Fire Department in appreciation of their raising funds for the organization. PUBLIC COMMENTS — No one appeared. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City expense (AB 1234)). Council Member Kovacic sent get well wishes to Mayor Segal's mother; he thanked the Arcadia Chinese Association, the City Manager's staff, and Library staff for providing assistance on the 15th Annual Law Day which was held on Saturday, June 15; he also thanked City Attorney Deitsch for sending attorneys from Best Best & Krieger to participate in Law Day. Mayor Pro Tern Wuo commented on his Father's Day celebration; he also thanked Council Member Kovacic for Law Day, and all the attorneys who volunteered and participated in a very successful event. Council Member Amundson reported that he attended the League of California's Selection Committee meeting, which included an update on the Public Safety Realignment Program; he commented on the proposed banning of "fire pits at the beach ", and reported that the AQMD will conduct a public hearing soon. Council Member Harbicht thanked the Library Foundation for the gift of $16,900 for programs and services at the Library. Mayor Segal announced that he attended the Religious Diversity Hike sponsored by the Boys Scouts of America, the Relay for Life at the Santa Anita in- field, and an Eagle Scout award presentation at the Council Chamber. City Clerk Glasco announced that he swore in 20 part-time employees for the 2013 Summer Swim Program last Saturday, and provided information on the Arcadia High School pool schedule; and reminded residents that they can request extra police patrol if they are planning to be away from home for an extended period of time. 1. CITY CLERK REPORTS a. Board and Commission Appointments. Recommended Action: Make Appointments City Clerk Glasco provided a brief report on boards and commissions. Mayor Segal called for nominations and appointments. 2 06 -18 -13 55:0060 It was moved by Council Member Kovacic, seconded by Council Member Amundson, and carried on roll call vote to delay appointments to the Arcadia Beautiful Commission until they can meet and discuss options for improving participation. AYES: Council Member Kovacic, Amundson, Harbicht, Wuo, and Segal NOES: None Human Resources Commission (1 position open) Council Member Harbicht nominated John McMahon for appointment to the Human Resources Commission for a four (4) year term ending June 30, 2017. Seeing no other nominations, Council Members cast their votes as follows: AYES: Council Member Harbicht, Amundson, Kovacic, Wuo, and Segal Library Board of Trustees (1 position open) Council Member Kovacic nominated Janet Hasbrouck for appointment to the Library Board of Trustees for a four (4) year term ending June 30, 2017. Seeing no other nominations, Council Members cast their votes as follows: AYES: Council Member Kovacic, Amundson, Harbicht, Wuo, and Segal Senior Citizens' Commission (1 At Large Appointment and 3 Service Club Appointment positions open) Council Member Harbicht nominated Miriam Carter for appointment to the Senior Citizens' Commission (City Council appointment) At -Large position for a two (2) year term ending June 30, 2015. Seeing no other nominations, Council Members cast their votes as follows: AYES: Council Member Harbicht, Amundson, Kovacic, Wuo, and Segal Council Member Harbicht nominated Susan Page for reappointment to the Senior Citizens' Commission Traveler's Club (Service Club appointment) for a two (2) year term ending June 30, 2015; Nancy Slice for reappointed to the Senior Citizens' Commission Senior Friendship Club (Service Club appointment) for a two (2) year term ending June 30, 2015; and, Steve Sherman for appointment to the Senior Citizens' Commission (Service Club appointment) for a two (2) year term ending June 30, 2015. Seeing no other nominations, Council Members cast their votes as follows: AYES: Council Member Harbicht, Amundson, Kovacic, Wuo, and Segal 2. CONSENT CALENDAR a. Approve the Regular Meeting Minutes of June 4. 2013. Recommended Action: Approve 3 06 -18 -13 55:0061 b. Resolution No. 6974 initiating proceedings for the annual levy and collection of assessments for the Arcadia Citywide Lighting District No 1 pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code and ordering the preparation of the Engineer's Report. Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and adopt the Resolution Resolution No. 6975 approving the Preliminary Engineer's Report of Willdan Financial Services for the Arcadia Citywide Lighting District No 1 Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and adopt the Resolution Resolution No. 6976 declaring its intention to levy and collect assessments within the Arcadia Citywide Lighting District No. 1 for Fiscal Year 2013 -14 and appointing a time and place for a public hearing. Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and adopt the Resolution Resolution No. 6977 initiating proceedings for the annual levy and collection of assessments for the Arcadia Kaitlyn Place Landscaping and Lighting District pursuant to the provisions of Part 2 of Division 15 of the California Streets and Highways Code and ordering the preparation of the Engineer's Report Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and adopt the Resolution Resolution No. 6978 approving the Preliminary Engineer's Report of Willdan Financial Services for the Kaitivn Place Landscaping and Lighting District Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and adopt the Resolution Resolution No. 6979 declaring its intention to levy and collect assessments within the Arcadia Kaitivn Place Landscaping and Lighting District for Fiscal Year 2013 -14 and appointing a time and place for a public hearing. Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and adopt the Resolution C. Ordinance No. 2309 repealing in its entirety, Ordinance No. 1876 related to the Standards and Training for Corrections Program. Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and introduce the Ordinance d. Authorize and direct the City Manager to execute an agreement with Beacon Media Inc. for Legal Advertising Services for Fiscal Year 2013 -14 in an amount not to exceed $8,000. Recommended Action: Approve e. Authorize and direct the City Manager to execute a one year contract extension with D & J Foothill Electrical Contractors Inc. for electrical repairs and preventative maintenance at various City facilities in the amount of $112.910. Recommended Action: Approve 06 -18 -13 55:0062 f. Authorize and direct the City Manager to execute a one year contract with Cutwater Asset Management for Investment Management Services in an amount not to exceed $48,000. Recommended Action: Approve g. Authorize and direct the City Manager to execute a one year contract renewal with Woods Maintenance Services, Inc., dba Graffiti Control Systems for graffiti removal services in an amount not to exceed $60,000. Recommended Action: Approve h. Authorize and direct the City Manager to execute a three year agreement with The Workshop for citywide printing services for a not to exceed amount of $200,000 annually beginning July 1, 2013, through June 30, 2016, with the option of three one - year renewals at the end of the term of the agreement. Recommended Action: Approve i. Authorize and direct the City Manager to execute an agreement for personnel related legal services with Liebert Cassidy Whitmore in an amount not to exceed $52,000 for Fiscal Year 2013 -14. Recommended Action: Approve j. Authorize and direct the City Manager to execute an Agreement for Services between the City of Arcadia and the Arcadia Chamber of Commerce for Fiscal Year 2013 -14. Recommended Action: Approve Accept all work performed by CJ Construction, Inc. for the Repair of Streets with Stone Pine Trees as complete and authorize the final payment to be made in accordance with the contract documents, subject to retention of $2,919.09. Recommended Action: Approve Approve a revised classification specification for the Museum Education Coordinator Position. Recommended Action: Approve M. Receive a gift of $16,900 from the Arcadia Public Library Foundation for programs and services at the Library. Recommended Action: Accept donation It was moved by Council Member Amundson, seconded by Council Member Harbicht, and carried on roll call vote to approve Consent Calendar Items 2.a through 2.m. AYES: Council Member Amundson, Harbicht, Kovacic, Wuo, and Segal NOES: None ABSENT: None 06 -18 -13 55:0063 3. CITY MANAGER ITEMS a. Consideration of restoring the Utility Users Tax to its originally approved rate of 7% for natural gas, electricity, and water utilities. Ordinance No. 2311 amending Article II Chapter 6 Part 7 of the Arcadia Municipal Code by repealing Section 2671.5 and amending Section 2671.6 relating to Gas Water and Electric Utility Users Tax Rates. Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and introduce the Ordinance Administrative Services Director Quach presented the staff report. It was moved by Council Member Harbicht, seconded by Mayor Pro Tern Wuo, and carried on roll call vote to find that this item is exempt under the California Environmental Quality Act; and introduce Ordinance No. 2311 amending Article II, Chapter 6, Part 7 of the Arcadia Municipal Code by repealing Section 2671.5 and amending Section 2671.6 relating to Gas, Water and Electric Utility Users Tax Rates. AYES: Council Member Harbicht, Wuo, Kovacic, and Segal NOES: Council Member Amundson ABSENT: None b. Resolution No. 6982, stating its intention to establish the Downtown Arcadia Community Benefit District and to levy and collect assessments within such District pursuant to Arcadia Municipal Code Section 1961 et seg.; and appointing a time and place for hearing objections thereto. Recommended Action: Find that this item is exempt under the California Environmental Quality Act; and adopt the Resolution Economic Development Manager Schwartz presented the staff report. April Verlato, an Attorney and owner of the building located at 33 E. Huntington Drive, appeared and spoke in favor of establishing a Downtown Arcadia Community Benefit District. It was moved by Council Member Harbicht, seconded by Council Member Amundson, and carried on roll call vote to find that this item is exempt under the California Environmental Quality Act; and adopt Resolution No. 6982, stating its intention to establish the Downtown Arcadia Community Benefit District and to levy and collect assessments within such District pursuant to Arcadia Municipal Code Section 1961, et seq.; and appointing a time and place for hearing objections thereto. AYES: Council Member Harbicht, Amundson, Kovacic, Wuo and Segal NOES: None ABSENT: None 6 06 -18 -13 F,11 55:0064 ADJOURNMENT Mayor Segal adjourned this meeting at 8:20 p.m. to July 2, 2013, at 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. ATTEST: City erk Mayor of /t`6ty 7 06 -18 -13 I