HomeMy WebLinkAboutItem 2f - Approve purchase and upgrade of PS.Net Public Safety Suite systemIo ., 5, [
A., 5,
STAFF REPORT
o��74nity of �o
Police Department
DATE: August 20, 2013
TO: Mayor and Members of the City Council
FROM: Robert Guthrie, Chief of Police
By: Jennifer Brutus, Management Analyst
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO WAIVE THE
FORMAL BID PROCESS AND APPROVE THE PURCHASE AND
UPGRADE OF THE POLICE DEPARTMENT'S PS.NET PUBLIC SAFETY
SUITE SYSTEM BY EXECUTIVE INFORMATION SERVICES, INC., IN
THE AMOUNT OF $49,000.
Recommendation: Approve
SUMMARY
It is recommended that the City Council approve the purchase of an upgrade for the
Police Department's Computer Aided Dispatch /Records Management System
(CAD /RMS) to be installed in the PS.Net Public Safety Suite system by Executive
Information Services Inc. (EIS). The services provided in this upgrade include product
installation, training, data conversion, hardware assurance, interface installation, and
project management, which will ensure compatibility with EIS's current operating
system.
BACKGROUND
In 2000, the Police Department implemented CAD /RMS, a subsection of the PS.NET
Public Safety Suite system provided by EIS. EIS has the proprietary rights /ownership to
these programs and other law enforcement safety software programs used in the
Department's daily operations centered on data management. Since 2003, the City has
had a professional services agreement with EIS for public safety software system support;
however, the agreement does not include software /system upgrades.
DISCUSSION
The CAD /RMS systems operate on a Microsoft and SQL Server platform. EIS recently
redesigned their PS.NET Public Safety Suite to operate entirely on Microsoft.NET
PS.NET Upgrade by EIS, Inc.
August 20, 2013
Page 2 of 2
technology. EIS has re- written their entire system including new codes and a new user
interface, database, and infrastructure.
Implementing an upgrade to the newest PS.NET Public Safety Suite is necessary
considering our current CAD /RMS system is no longer supported by EIS; thus
preventing any changes /modifications to the Department's current system. The new
RMS system also requires reconfiguration of the Department's existing interfaces —
Laserfiche and Coplink. The Laserfiche interface allows for direct upload of a police
report from PS.NET directly into Laserfiche and the Coplink interface allows the Los
Angeles County Sheriffs Department to retrieve or "scrape" data from our RMS on a
daily basis. These interfaces are important for data to become available to all police
agencies and for registered users of Coplink. In addition, the In -Field Reporting (IFR)
and Message Switch (M2) Upgrade which are included in the recommended upgrade
package, will allow the Justice Data Interface Controller (JDIC) to be processed through
the new RMS program (vehicle and driver license inquiries), and also populate some of
the data fields into the new RMS.
EIS is considered a sole source vendor for upgrades to the PS.NET Public Safety Suite
system. It is clear that upgrading our current system versus installing a new system
results in a significant cost savings to the City of Arcadia. EIS has also proven to be a
responsible and efficient software provider; and overall, the PS.NET Public Safety Suite
enhances the Department's records management abilities.
FISCAL IMPACT
The one time expenditure of $49,000 has been budgeted in the City's FY 2013 -14
Equipment Replacement Budget.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to waive
the formal bid process and approve the purchase and upgrade of the Police
Department's PS.NET Public Safety Suite system by Executive Information Services
Inc., in the amount of $49,000.
Approved,
Dominic Lazzare�t�
City Manager