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HomeMy WebLinkAboutItem 2f - Contract for Asphalt Pavement on First and Tenth Avenues�� � GPL1POft1�*Iq"j,� f -r a 1--poe via Flu goat 5, 1— 42u'tt STAFF REPORT Development Services Department DATE: September 17, 2013 TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Philip A. Wray, Deputy Development Services Director /City Engineer SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A CONTRACT WITH SULLY - MILLER CONTRACTING COMPANY IN THE AMOUNT OF $466,799 FOR THE REHABILITATION OF THE ASPHALT PAVEMENT ON FIRST AVENUE BETWEEN DUARTE ROAD AND CAMINO REAL AVENUE, AND ON TENTH AVENUE BETWEEN CAMINO REAL AVENUE AND THE SOUTHERLY CITY LIMIT, APPROVE A 10% CONTINGENCY, AND APPROVE THE PROJECT AS CATEGORICALLY EXEMPT PURSUANT TO SECTION 15301, CLASS 1(C) FROM THE REQUIREMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Recommendation: Approve SUMMARY As part of the City's ongoing Pavement Maintenance Program, the City Council approved a Capital Improvement Project to rehabilitate the asphalt pavement on First Avenue between Duarte Road and Camino Real Avenue, and on Tenth Avenue between Camino Real Avenue and the southerly City limit. The project is funded by federal Surface Transportation Program, Local (STP -L) funds with a local match from Water and Gas Tax funds. The project was advertised in August of 2013 and bids were opened on September 9, 2013. Sully - Miller Contracting Company submitted the successful low bid in the amount of $466,799. Therefore, it is recommended that the City Council award a contract for the Street Rehabilitation of First Avenue and Tenth Avenue to Sully - Miller Contracting Company in the amount of $466,799. Rehabilitation of Asphalt Pavement on First and Tenth Avenues September 17, 2013 Page 2 BACKGROUND The City of Arcadia receives annual apportionments of Surface Transportation Program - Local (STP -L) funding from the Federal Highway Administration through the MTA for a variety of roadway and transit capital uses. Roadway analysis conducted as a part of the City's Pavement Maintenance Program indicated that sections of First Avenue and Tenth Avenue are in poor condition and were rated as a priority for reconstruction and rehabilitation. The proposed street rehabilitation project includes removal and replacement of asphalt concrete pavement and portions of curb and gutter, construction of new gutter, cold milling of asphalt concrete, construction of asphalt concrete overlay, adjustment of sewer and storm drain manhole frames and covers to grade, adjustment of water valve covers to grade, application of pavement markers, legends and striping, construction of curb ramps, and reinstallation of traffic signal detector loops. Normally, projects of this type are scheduled for the summer months to lessen impacts on school traffic and avoid inclement weather. The project is directly in front of Dana Middle School and the School District is aware of the project. Unfortunately, this project could not be accelerated because of the timing of the budget and the Federal approval process, and the project cannot be delayed until next summer due to Federal funding constraints. The project will not begin until late October, and the contractor will be required to work closely with the school for coordination of construction activities. DISCUSSION A Notice Inviting Bids was published in the Arcadia Weekly, and with the area project advertisers, and the bid opening was held on September 9, 2013. Five (5) bids were received with the following results: COMPANY AMOUNT Sully - Miller Contracting Co. $466,799.00 Gentry Brothers Inc. $537,627.25 E C Construction $542,472.85 All American Asphalt $565,836.00 Hardy & Harper Inc. $747,000.00 The Engineer's Estimate for the project is $479,000. The bid documents have been reviewed for content, and the contractor's background and recent projects have been investigated for competency. It has been determined that Sully - Miller Contracting Company can satisfactorily perform the required work. Rehabilitation of Asphalt Pavement on First and Tenth Avenues September 17, 2013 Page 3 ENVIRONMENTAL ANALYSIS The project is categorically exempt per Section 15301 Class 1(c) from the requirements of California Environmental Quality Act (CEQA). FISCAL IMPACT The project was budgeted in the Fiscal Year 2013 -14 Capital Improvement Program with a total budget of $550,000. The funding comes from $440,000 in Federal Surface Transportation Program —Local (STP -L) funds with a local match of $35,000 from the Water Fund and $75,000 from Gas Tax funds. The Water Fund is providing some of the local match due to water line work in the streets that has caused some of the need for street repairs. The contract cost of the project is $466,799. The remaining funds in the budget are sufficient to cover design, materials, testing, inspection, and contingencies. Unused STP -L funds will be carried over to the next STP -L project. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a contract with Sully - Miller Contracting Company in the amount of $466,799 for the Rehabilitation of the Asphalt Pavement on First Avenue between Duarte Road and Camino Real Avenue, and on Tenth Avenue between Camino Real Avenue and the southerly City limit, approve a 10% contingency, and approve the project as categorically exempt pursuant to Section 15301, Class 1(c) from the requirements of California Environmental Quality Act (CEQA). Approved: Dominic Lazzare�t� City Manager J K: PAW: pa