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STAFF REPORT
Development Services Department
DATE: September 17, 2013
TO: Honorable Mayor and City Council
FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director
Philip A. Wray, Deputy Director of Development Services /City Engineer
Prepared by: Tim Kelleher, Assistant Engineer
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A
CONTRACT WITH NOBEST CONSTRUCTION IN THE AMOUNT OF
$160,000 FOR THE MISCELLANEOUS MINOR REPAIRS TO ARTERIAL
STREETS PROJECT, APPROVE A 10% CONTINGENCY,
APPROPRIATE AN ADDITIONAL $76,500 FROM PROPOSITION C
FUNDS FOR ADDITIONAL EXPENSES, AND APPROVE THE PROJECT
AS CATEGORICALLY EXEMPT PURSUANT TO SECTION 15301,
CLASS 1(C) FROM THE REQUIREMENTS OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA)
Recommendation: Approve
SUMMARY
In the Fiscal Year 2012 -13 Capital Improvement Program (CIP), the City Council
appropriated funding for the Miscellaneous Minor Repairs to Arterial Streets Project.
The project includes pavement repairs and minor alterations to improve left turn
movements at various locations throughout the City. A portion of this funding was used
earlier this year for the acceleration of a slurry seal project on Colorado Boulevard
between San Antonio Road and Colorado Place. That work was completed at a cost of
$30,000.
The balance of the project was advertised for bids in August and bids were opened on
August 27, 2013. Nobest Construction submitted the successful low bid in the amount
of $160,000. The remaining budget is not enough to complete the project and will
require an additional appropriation. It is recommended that the City Council award a
contract for the Miscellaneous Minor Repairs to Arterial Streets Project to Nobest
Construction, and approve an additional appropriation of $76,500 from Proposition C
funds.
Arterial Streets Miscellaneous Minor Repairs
September 17, 2013
Page 2 of 4
BACKGROUND
There are a number of areas on Arcadia's arterial streets that are in need of either
minor pavement repairs or simple changes that would greatly improve vehicular and /or
pedestrian access. These locations tend to be too small to be stand -alone projects and
can be relatively expensive and difficult to add onto other projects. Over the past few
years, several isolated arterial street pavement needs have been documented and kept
on a list for future opportunities. The intent of this project is to take the highest priorities
from the list and carry out the repairs as one project. The City has successfully
administered other types of improvement projects this way, such as sidewalks, curbs
and gutters, and bus pads.
DISCUSSION
In FY 2012 -13, the City Council appropriated $150,000 for a project to make
miscellaneous minor repairs to arterial streets. The project scope was assembled from
several of the highest priorities on the City's inventory list.
One of the items in the initial scope was the repaving and striping of Colorado
Boulevard between Colorado Place and San Antonio Road. This work includes slurry
seal and a new striping plan that was approved by the City's Traffic Advisory
Committee. The City took advantage of an opportunity to accelerate this item by
including it with the City's annual slurry seal project completed this summer at a cost of
$30,000.
The balance of the project scope includes the following three items:
• Pavement repair at the bus turn -out located on eastbound Huntington Drive at
Arcadia Methodist Hospital. The existing asphalt has completely failed and is
holding run -off water on a continuous basis. This project will replace the asphalt
with concrete. Both Arcadia Methodist Hospital and the MTA have complained
about the condition of the turn -out.
• Shorten the median noses on Baldwin Avenue between Camino Real and Live
Oak Avenues. This will improve the left turns onto Baldwin Avenue from the
adjoining side streets.
• Repair the asphalt pavement in the eastbound right lane of Huntington Drive at
Fifth Avenue.
Arterial Streets Miscellaneous Minor Repairs
September 17, 2013
Page 3 of 4
The Engineer's Estimate for the three items in the project was $140,000. The project
was advertised for bids in August, and bids were opened on August 27, 2013. Bids
from three (3) prospective contractors were received with the following results:
COMPANY AMOUNT
Nobest Construction $160,000.00
E C Construction $168,836.65
Gentry Brothers $174,000.00
The bid documents have been reviewed for content, and Nobest's background and
recent project history have been investigated for competency. Based on this review, it
has been determined that Nobest Construction can satisfactorily perform the required
work.
The budget for this project is $150,000 from Proposition C funds. The total cost of this
project is estimated as follows:
Project Bid
$160,000
Contingency
$16,000
Engineering /Inspection
$14,500
Survey /Testing
$6,000
Colorado Slurry
$30,000
TOTAL
$226,500
This leaves a $76,500 shortfall. Therefore, completion of the project will require an
additional appropriation from Proposition C funds.
ENVIRONMENTAL DETERMINATION
The project is categorically exempt per Section 15301 Class 1(c) from the requirements
of California Environmental Quality Act (CEQA).
FISCAL IMPACT
Proposition C funds in the amount of $150,000 have been approved in the Fiscal Year
2012 -13 Capital Improvement Program to complete this project. The paving and
striping work on Colorado Boulevard has already been completed at a cost of $30,000.
With the low bid at $160,000, a contingency of $16,000, and other soft costs of $20,500,
this adds a total of $76,500 to the project expenditures. An additional appropriation of
$76,500 to cover the additional expenses is recommended. There are sufficient
Proposition C Funds in the fund balance to cover the additional appropriation.
Arterial Streets Miscellaneous Minor Repairs
September 17, 2013
Page 4 of 4
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a contract with Nobest Construction in the amount of $160,000 for the
Miscellaneous Minor Repairs to Arterial Streets Project, approve a 10% contingency,
appropriate an additional $76,500 from Proposition C funds for additional expenses, and
approve the project as categorically exempt pursuant to Section 15301, Class 1(c) from
the requirements of the California Environmental Quality Act (CEQA).
Approved,
Dominic Lazzarett�
City Manager