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Home My WebLink About6987RESOLUTION NO. 6987 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA, ESTABLISHING AND /OR ADJUSTING VARIOUS FEES FOR CITY SERVICES; AND FINDING THAT THIS RESOLUTION IS EXEMPT FROM THE REQUIREMENTS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) THE CITY COUNCIL OF THE CITY OF ARCADIA, CALIFORNIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS: SECTION 1. The establishment and /or adjustment of fees are statutorily exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15273 of the CEQA Guidelines (Sections 21080(b)(8) and 21082, Public Resources Code). SECTION 2. Based on a cost allocation study performed by each City department, the fees set forth in this Resolution are necessary for the purposes set forth in this Resolution. Said fees do not exceed the estimated costs for providing the applicable service or programs; the fees set forth in this Resolution bear a reasonable relationship to the cost of the respective service or program involved; the fees bear a fair and reasonable relationship to the benefit the payer obtains or the burden caused to the City in providing the service or programs; and the fees are not being imposed for general revenue purposes, but instead for full or partial recovery of the costs of providing said services and programs. Said fees are to cover the costs of various services and programs set forth in the Fee Schedule, attached hereto as Exhibit "A ". SECTION 3. The City Council hereby adopts the Fee Schedule, attached hereto as Exhibit "A ". 1 SECTION 4. Any fees adopted prior to this Resolution which are inconsistent herewith are hereby repealed effective upon the date the fees set forth in the attached Exhibit "A" take effect. SECTION 5. This Resolution shall become effective October 1, 2013. SECTION 6. The City Clerk shall certify the adoption of this Resolution. Passed, approved and adopted this loth day of August , 2013. ATTEST: Jerk APPROVED AS TO FORM: R*— ra . P b Stephen P. Deitsch City Attorney 2 �i / STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES) SS: CITY OF ARCADIA ) I, GENE GLASCO, City Clerk of the City of Arcadia, hereby certifies that the foregoing Resolution No. 6987 was passed and adopted by the City Council of the City of Arcadia, signed by the Mayor and attested to by the City Clerk at a regular meeting of said Council held on the 20th day of August, 2013 and that said Resolution was adopted by the following vote, to wit: AYES: Council Member Amundson, Harbicht, Kovacic, Wuo and Segal NOES: None ABSENT: None 3 EXHIBIT "A" RECREATION & COMMUNITY SERVICES DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT FEE COST OF SERVICE PROPOSED FEE FEE DIFFERENCE TOTAL REVENUE CHANGE DESCRIPTION /JUSTIFICATION This fee was created to cover the cost of online registration collected for recreation Class registration online $5 $0 $0 ($5) $0 programs and approved prior to the administration fee agreement with the current service provider. The current provider charges the actual participant $3, plus 3% of the total transaction and payments are made directly from the participant to the service provider. This fee is obsolete and was never implemented. EXHIBIT "A" DEVELOPMENT SERVICES DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION /JUSTIFICATION This fee increase covers the cost of Architectural Design $1,225 $1,595 $1,500 $275 $27,500 staff review of single - family, multi - Review family, and commercial /industrial design review. This includes the costs of City Council required neighbor notification. The original estimate for this fee was upwards of $2,200. However, recent changes in the streamlining of processing of these cases has kept this recommended increase a small one. Lot Line Adjustments $500 $1,099 $750 $250 $750 Lot line adjustments must be routed to with Certificate of other departments for review and a Compliance Certificate of Compliance must be prepared and sent to LA County for recordation. This modest increase will pay for staff review by all departments. Certificate of $0 $729 $500 $500 $1,500 A Certificate of Compliance is often Compliance or Parcel requested to ensure a lot is legal and Map waiver these documents are recorded. Staff time is needed to research lot and prepare the certification. There is currently no charge for this service. EXHIBIT "A" DEVELOPMENT SERVICES DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT FEE COST OF SERVICE PROPOSED FEE FEE DIFFERENCE TOTAL REVENUE CHANGE DESCRIPTION /JUSTIFICATION Specific Plan and $2,000 $8,865 $5,000 $3,000 (Plan) $3,000 Currently, we charge a fee of $2,000 Specific Plan (Plan) (Plan) (Plan) for a Specific Plan or Amendment. The Amendment costs of these plans is much greater in $2,000 $3,689 $2,000 $0 (Amend) terms of staff time and effort. Many (Amend.) (Amend.) (Amend.) departments are required to review and provide assistance with the technical details of these plans. The Plans also have posting and notification requirements as well as legal review. We expect to get a maximum of one of these plans er year. Initial Environmental $500 $2,422 $1,500 $1,000 $10,000 State requirements for CEQA are Study (leading to a growing increasingly complex and the conclusion of a City's fee has not been updated for Negative Declaration many years. The costs of performing a or Mitigated Negative legal Initial Study and determination far Declaration. outstrip the current charge. There is a great deal of technical research that must be done to prepare an environmentally - compliant document. This fee also includes state required posting and notice charges. EXHIBIT "A" DEVELOPMENT SERVICES DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT FEE COST OF SERVICE PROPOSED FEE FEE DIFFERENCE TOTAL REVENUE CHANGE DESCRIPTION /JUSTIFICATION California Green Code Varies Varies 10% Varies $89,000 In January, 2011, the State mandated Plan Check Fees increase to the adoption of the 2011 California (environmental review base Plan Building Code, which included a series of certain building Check Cost of Code requirements referred to as the permits) of qualifying "Green Building Code ". On January 1, building 2014 the new 2013 California Building permits. Code will be adopted which includes a new expansive Green Building Code. These new environmental standards will be more stringent than the previous 2011 Code and call for tougher energy regulations, water conservation, building materials review, and more sustainable construction practices. Due to the increasing complexity of building permit review and plan check, the proposal is to add a new "Cal Green Plan Check Fee" which is equal to 10% of the base plan check fee. The new 2013 California Green Code requires additional work from plan checkers, the Building Official and permit techs. EXHIBIT "A" DEVELOPMENT SERVICES DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT FEE COST OF SERVICE PROPOSED FEE FEE DIFFERENCE TOTAL REVENUE CHANGE DESCRIPTION /JUSTIFICATION Accessibility Review Varies Varies 15% Varies $14,200 There have been significant changes in (ADA) for Building increase to the 2013 Statewide Building Code Permit Plan Check base Plan adoption regarding State Accessibility Check Cost regulations. These fees will only apply to commercial, industrial, and limited Accessibility Review 10% residential projects. These changes (ADA) for Building increase to Varies $11,800 require substantial additional review Permit issuance base time from Plan Check consultants, the Building Building Official, and building techs. Permit Cost The City's contract Plan Check firms estimate that the new Accessibility standards could lead to up to 25% more time on qualifying projects. To be conservative, the City is recommending a 15% increase to plan check costs, with the goal of monitoring actual costs over the coming year to determine sufficiency. On the Building Permit side, a 10% increase is recommended to the base cost of a Building Permit to cover the cost of our inspectors reviewing for compliance with the new ADA standards. Again, this fee will only be charged to commercial, industrial and limited residential projects. EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION /JUSTIFICATION CALIFORNIA FIRE The Fire Department currently issues 37 CODE PERMITS different types of annual and temporary permits as required by the California Fire Code. With each issuance of a permit, a fire inspection is required along with corresponding administrative time to process the permit. A recent cost allocation analysis and performance time review determined that 36 of the 37 fees will be raised between $10 -$70 to reflect the updated inspection and administrative costs associated with the issuance of these permits. Aerosol Product $385 $428.80 $425 $40 $0 Amusement Building $270 $305.89 $305 $35 $305 Assembly $270 $286.40 $285 $15 $1,350 Candles /Open Flame in $85 $95.47 $95 $10 $60 Assembly Carnivals & Fairs $385 $428.80 $425 $40 $160 Combustible Dust $270 $305.89 $305 $35 $140 Producing Operations EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT FEE COST OF SERVICE PROPOSED FEE FEE DIFFERENCE TOTAL REVENUE CHANGE DESCRIPTION /JUSTIFICATION Combustible Fiber Storage $270 $305.89 $305 $35 $0 Compressed Gases $335 $351.86 $350 $15 $240 Covered Mall $220 $244.92 $240 $20 $40 Cryogens $270 $305.89 $305 $35 $105 Dry Cleaning Plants $270 $305.89 $305 $35 $210 Exhibits/Trade Shows $220 $244.92 $240 $20 $60 Explosives /Blasting $220 $244.92 $240 $20 $0 Fireworks /Aerial Display $625 $696.67 $695 $70 $70 Flammable /Combustible Liquids $345 $359.81 $380 $35 $735 Hazardous Materials 1 to 3 Chemicals $270 $302.37 $300 $30 $180 Hazardous Materials 4 to 6 Chemicals $325 $359.85 $355 $30 $120 Hazardous Materials ?7 Chemicals $385 $428.80 $425 $40 $840 Hazardous Production Materials Facility $270 $305.89 $305 $35 $35 Helicopter /Helistop $95 $98.99 $95 $0 $0 EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION /JUSTIFICATION High Piled Combustible $395 $443.80 $440 $45 $630 Materials Hot -work Operations $270 $286.40 $305 $35 $910 Industrial Baking /Drying $270 $305.89 $305 $35 $245 Oven Liquid Gas Fueled $215 $244.92 $240 $25 $100 Vehicles in Assemblies Liquified Petroleum $220 $244.92 $240 $20 $160 Gases >_5 Gallons Lumberyard $270 $305.89 $305 $35 $0 Magnesium Working $270 $305.89 $305 $35 $0 Miscellaneous $270 $305.89 $305 $35 $35 Combustible Material Storage Motor Vehicle Fuel $270 $286.40 $285 $15 $690 Dispensing Station/Repair Garage Open Burning $115 $129.96 $125 $10 $0 Organic Coatings $270 $305.89 $305 $35 $0 Pyrotechnical & Special $385 $428.8 $425 $40 $0 Effects Material Refrigeration Equipment $270 $305.89 $305 $35 $490 Spraying /Dipping $270 $305.89 $305 $35 $210 EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION /JUSTIFICATION Tent/Canopy $270 $305.89 $305 $35 $1,050 Tire Storage $270 $305.89 $305 $35 $175 Wood Products $270 $305.89 $305 $35 $0 INSPECTIONS AND According to the recent cost allocation SERVICES analysis and performance time review, it was determined that nine Fire Department inspection and service fees will be increased between $5 -$35, seven of them will be reduced by $10 -$155, and one will remain the same to reflect the updated inspection and administrative costs associated with providing these services. Chief Officer Standby $195 /hour $220.93 /hour $220 /hour $25 /hour $0 Engine or Truck $165 /hour $123.49/hour $120 /hour ($45 /hour) ($270) Company Re-inspection Engine or Truck $320 /hour $246.97/hour $245 /hour ($75 /hour) $0 Company Standby Expedite or After Hours $320 $359.81 $355 $35 $35 Inspection False Alarm Response $320 $300.42 $300 ($20) ($1,000) Fire Code Compliance $125 $141.44 $140 $15 $750 Inspection EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT FEE COST OF SERVICE PROPOSED FEE FEE DIFFERENCE TOTAL REVENUE CHANGE DESCRIPTION /JUSTIFICATION Fire Extinguisher Demonstration $180 $198.88 $195 $15 $30 Fire Inspector Standby $105 /hour $121.94/hour $120 /hour $15 /hour $0 Fire Marshal Standby $160 /hour $167.98/hour $165 /hour $5 /hour $0 Fire Safety Officer Movie Standby $120 /hour $114.60 /hour $110 /hour ($10 /hour) ($5,555) Fire Prevention Bureau Re-inspection $170 $190.90 $190 $20 $500 Key Box $50 $60.97 $60 $10 $200 Missed Appointment $140 $152.98 $150 $10 $60 Rescue Ambulance Standby $215 /hour $160.14 /hour $160 /hour ($55 /hour) $0 Roof Covering $645 $493.92 $490 ($155) $0 Title 19 Fire Sprinkler System Certification $60 $60.97 $60 $0 $0 Water Evacuation $320 $246.96 $245 ($75) $0 Weed Abatement $120 $96.50 $95 ($25) $0 ON: 11 -11 dv_VI FIRE DEPARTMENT FEE ADJUSTMENTS DESCRIPTION CURRENT FEE COST OF SERVICE PROPOSED FEE FEE DIFFERENCE TOTAL REVENUE CHANGE DESCRIPTION /JUSTIFICATION ANNUAL INSPECTIONS During calendar year 2012, the Fire Department performed a total of 3,220 annual inspections of commercial, multi- family, schools, and brush hazard occupancies. Fire Prevention Bureau conducted 652 of those inspections; fire suppression personnel conducted 2,568 inspections. Based on the recent cost allocation analysis and performance time review, most of the Fire Department annual inspection fees will remain unchanged while the fees for public schools, high - rise buildings, and hospitals will be increased by $35, $70, and $157, respectively. One new annual inspection fee was created for hotels and motels. In the past, hotels and motels were assessed the annual inspection fee for businesses, which is $75. During the cost allocation analysis and performance time review, it was determined that the additional time spent on fire inspections and EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS administrative tasks warranted the establishment of an annual inspection fee specifically for motels and hotels. The fee was determined to be $265 to reflect accurate cost recovery. TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION /JUSTIFICATION Apartments $75 $76.74 $75 $0 $0 Business Occupancy $75 $76.74 $75 $0 $0 Business Restaurant $95 $96.50 $95 $0 $0 Occupancy Commercial Rental $95 $96.50 $95 $0 $0 Occupancy High -rise Occupancy $580 $650.63 $650 $70 $70 Hospital Occupancy $1,408 $1,569.98 $1,565 $157 $157 Hotel or Motel n/a $267.87 $265 n/a n/a Occupancy NEW Manufacturing /Industrial $75 $76.74 $75 $0 $0 Storage Occupancy Mercantile Occupancy $75 $76.74 $75 $0 $0 Private School $240 $244.89 $240 $0 $0 Occupancy Public School Occupancy $320 $359.81 $355 $35 $420 EXHIBIT "A" FIRE DEPARTMENT FEE ADJUSTMENTS TOTAL CURRENT COST OF PROPOSED FEE REVENUE DESCRIPTION FEE SERVICE FEE DIFFERENCE CHANGE DESCRIPTION /JUSTIFICATION PLAN CHECK All plan reviews of building and fire protection systems for Fire Code compliance are completed in -house by the Fire Marshal. Plan checking rates will be increased by $5 per hour while other plan review fees will be raised by $10- $20 to reflect updated cost recovery. Architectural Design $140 $152.98 $150 $10 $60 Review Expedite or Over -the- $140 $152.98 $150 $10 $60 Counter Plan Check Flammable /Combustible $220 $244.92 $240 $20 $20 Tank Installation or Removal In -house Plan Check $230 /hour $236.94/hour $235 /hour $5 /hour $3,125 Tract Application $155 $167.98 $165 $10 $20