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STAFF REPORT
Public Works Services Department
DATE: October 1, 2013
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Ken Herman, Deputy Public Works Services Director
Jan Balanay, Senior Engineering Assistant
SUBJECT: ACCEPT ALL WORK PERFORMED BY DOUG MARTIN
CONTRACTING, INC. FOR THE 2012 -13 ANNUAL SLURRY SEAL
PROJECT AS COMPLETE; AUTHORIZE THE FINAL PAYMENT TO BE
MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS,
SUBJECT TO RETENTION OF $25,245.26; AND APPROPRIATE AN
ADDITIONAL $29,591 FROM PROPOSITION C FUNDS TO BE
INCLUDED IN THE PROJECT BUDGET
Recommendation: Accept
SUMMARY
On May 7, 2013, the City Council approved a contract with Doug Martin Contracting,
Inc. in the amount of $466,214 for the 2012 -13 Annual Slurry Seal Project. The terms
and conditions of this project have been complied with and the work has been
performed satisfactorily for a total project cost of $504,905.16. This amount reflects the
original contract amount of $466,214 plus change orders totaling $38,691.16 or 8.30%
above the original contract amount.
It is recommended that the City Council accept all work performed by Doug Martin
Contracting, Inc. as complete, authorize the final payment to be made in accordance
with the contract documents, and appropriate an additional $29,591 from Proposition C
Funds to be included in the project budget.
DISCUSSION
The Public Works Services Department is responsible for the maintenance and repair of
approximately 147 miles of roadway pavement within the community. As part of the
Annual Asphalt and Concrete Repair Program, all asphalt paved streets within the City
have the cracks sealed, major potholes and problem areas repaired, and an asphalt
emulsion sealer (slurry) applied on an eight year cycle. The attachment is a map of the
Accept Annual Slurry Seal Project FY 2012 -13
October 1, 2013
Page 2 of 3
area where the work was performed for Fiscal Year 2012 -13. First Avenue from Duarte
Road to Camino Real was removed from the Annual Slurry Seal Project because this
street is included in a street rehabilitation project that is scheduled to be completed later
this fall. This resulted in a credit of $3,058.84 to the City. As a result of not doing slurry
seal on First Avenue, Camino Real from Sixth Avenue to Tenth Avenue was included.
The change orders are reflected below in Table 1.
The City received many requests to modify the traffic control pattern on Colorado
Boulevard between Colorado Place and San Antonio Road in order to reduce speeds
and increase safety in the residential area there. The City's Traffic Advisory Committee
(TAC) reviewed the situation and recommended a restriping of Colorado Boulevard that
included a bicycle lane. The work included sandblasting the existing street striping,
applying slurry seal, and revising the traffic striping plan. Although this work was
scheduled to be included as part of a future street rehabilitation project, it was
determined that it would be prudent to include the work with the Annual Slurry Seal
Project because the contractor was already working in the City and the cost for this
work was already competitively bid out and awarded to Doug Martin Contracting, Inc.
The slurry seal and pavement striping work for Colorado Boulevard will be paid using
Proposition C Funds.
Below is a breakdown of the contract change orders for this project:
Table 1
CCO#
Description
Amount
1
Delete Slurry Seal on First Avenue from Duarte
($3,058.84)
Road to Camino Real Avenue
2
Add Slurry Seal on Camino Real Avenue from Sixth
$12,159.00
Avenue to Tenth Avenue
3
Add Slurry Seal on Colorado Boulevard from
$29,591.00
Colorado Street to San Antonio Street
Total
$38,691.16
The terms and conditions of this contract have been complied with and the work has
been performed to the satisfaction of the Project Engineer. Doug Martin Contracting,
Inc. completed the slurry seal work in an efficient and timely manner.
FISCAL IMPACT
$500,000 has been budgeted in the Fiscal Year 2012 -13 Capital Improvement Program
for the Annual Asphalt and Concrete Repair Project using funds from Gas Tax
($300,000) and Capital Outlay ($200,000). The total contract cost is $504,905.16, of
which $475,314.16 is for the slurry work to be performed under the Annual Asphalt and
Accept Annual Slurry Seal Project FY 2012 -13
October 1, 2013
Page 3 of 3
Concrete Repair Project. The remaining portion in the amount of $29,591 will be paid
using Proposition C Funds.
RECOMMENDATION
It is recommended that the City Council accept all work performed by Doug Martin
Contracting, Inc. for the 2012 -13 Annual Slurry Seal Project as complete; authorize the
final payment to be made in accordance with the contract documents, subject to
retention of $25,245.26; and appropriate an additional $29,591 from Proposition C
Funds to be included in the project budget.
Approved:
Dominic Lazzar
City Manager
Attachment: Location Map
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2012/2013 ANNUAL SLURRY SEAL PROJECT
PROJECT LOCATION MAP