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HomeMy WebLinkAboutItem 3d - Purchase of 2013 all-electric aerial lift truck�� � GPLIFOR�y�9'Y,d f'
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`424niq°fvl°0 cy STAFF REPORT
Public Works Services Department
DATE: October 1, 2013
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
Carmen Masud, Management Analyst
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO APPROVE THE
PURCHASE OF A 2013 ALL - ELECTRIC AERIAL LIFT TRUCK FROM
ZEROTRUCK CORPORATION IN THE AMOUNT OF $65,907 AND
APPROPRIATE AN ADDITIONAL $20,000 OF AQMD GRANT FUNDS
TO BE INCLUDED IN THE BUDGET
Recommendation: Approve
SUMMARY
The Fiscal Year 2013 -14 Equipment Acquisition Program includes the purchase of an
aerial lift truck for the Public Works Services Department. The purchase of this vehicle
is a sole source from ZeroTruck Corporation. ZeroTruck Corporation has received grant
funding from the California Energy Commission to be used as a subsidy for the sale of
"Advanced Medium - and - Heavy -Duty Vehicle Technologies Pre - Commercial
Demonstrations" under the Alternative and Renewable Fuel and Vehicle Technology
Program. It is recommended that the City Council authorize and direct the City Manager
to approve the purchase of a 2013 all- electric aerial lift truck from ZeroTruck
Corporation in the amount of $65,907 and appropriate an additional $20,000 of AQMD
Grant funds to be included in the budget.
DISCUSSION
The Public Works Services Department's Street Lighting /Traffic Signal Technicians
currently share a single aerial lift truck to perform the daily maintenance and repairs of
street lights and traffic signals. The aerial lift truck is used for a multitude of tasks
ranging from replacing traffic signal LED lamps, adjusting CCTV cameras, replacing
intersection lighting, lifting personnel to buildings for roof repairs and equipment
installations, and installing City banners and flags. Over the years, scheduling the lift
truck to accommodate various service requests for both street lighting and traffic signals
has been difficult, and has in some cases delayed permanent repairs due to the
availability of the aerial lift truck. Purchasing an additional aerial lift truck would alleviate
the scheduling conflicts and allow the Signal Maintenance Technician and Street
All- Electric Aerial Lift Truck
October 1, 2013
Page 2 of 3
Lighting Technician to schedule their maintenance and repairs in a timely manner
without interruption.
When completing the Fiscal Year 2013 -14 Equipment Acquisition Program, staff initially
budgeted for a 2010 used diesel aerial lift truck with 50,000 miles. Funds were
budgeted in the amount of $80,000. Since the budget was adopted, City staff was
notified about a heavy duty vehicle grant program through the California Energy
Commission (CEC). The Alternative and Renewable Fuel and Vehicle Program
partnered with ZeroTruck Corporation to offer subsidies to agencies for the purchase of
medium and heavy duty vehicles. The purchase of this truck is only available through
ZeroTruck Corporation. The purchase of the all- electric aerial lift truck is a sole source
purchase since the City could not purchase this truck from any other vendor for this
cost. The total cost of the all- electric aerial lift truck would be $246,690. Grant funding
from the CEC to ZeroTruck Corporation significantly reduces the cost of the truck to the
City. The CEC grant subsidizes 70% of the retail cost, leaving the City of Arcadia to pay
the remaining 30 %. While the original budget included only Equipment Replacement
Funds, by purchasing an all- electric vehicle, the City can utilize a portion of the City's
annual AQMD grant funding.
The cost breakdown is as follows:
Cost of 2013 All-Electric Aerial Lift Truck
$
246,690
Grants
California Energy Commission
$
172,683
AQMD Grant Funding
$
20,000
Total Grant Funding
$
192,683
City Cost after grant incentives
(includes tax and destination fees)
$
65,907
The terms and conditions of the CEC Grant require the City to purchase an all- electric
aerial lift truck from a CEC certified vendor. ZeroTruck is the only certified CEC vendor
that is qualified to build and sell an all- electric aerial lift truck. The City of Santa Monica
has taken advantage of the CEC's Grant Program and purchased two all- electric aerial
lift trucks from ZeroTruck with very good results.
All-electric vehicles have less range than gas or diesel powered vehicles. However, the
nature and proposed use of the all- electric aerial lift truck will be to travel short
distances. For example, the truck will be mostly used to maintain and repair traffic
signals. This would mean that the truck would be used at one or two signalized
intersections performing routine maintenance or repairs each day. The all- electric
powered aerial lift truck will reduce the City's overall dependence on gas or diesel fuel
and emit less greenhouse gases. The Public Works Services Department will be
All- Electric Aerial Lift Truck
October 1, 2013
Page 3 of 3
installing a 220 volt outlet at the Service Center for the all- electric aerial lift truck to plug
into to be recharged. According to the manufacturer's specifications, the all- electric
aerial lift truck can travel 50 miles before it will have to be recharged. The all- electric
aerial lift truck's battery life expectancy is 15 years and will cost approximately $18,000
to replace. Fuel, oil, and other costs related to combustion engines over the same
period would far exceed this amount.
This is the first all- electric heavy duty vehicle purchase for the City of Arcadia. This
could be a platform to build on in the future in accomplishing an alternative fueled fleet
comprised of CNG, gas electric hybrid, and all electric vehicles.
FISCAL IMPACT
The total cost to the City for the new all- electric aerial lift truck is $74,007. The CEC
grant subsidizes 70% of the retail cost and is paid by CEC directly to the vendor.
Annual AQMD grant funds can be applied towards the purchase of a new all- electric lift
truck leaving the City to pay a total of $65,907. Funds in the amount of $80,000 have
been budgeted for the purchase of an aerial lift truck. Therefore, there will be an overall
savings of $14,093 in the Equipment Replacement Fund by purchasing a new all -
electric vehicle versus the used diesel powered truck that was contemplated in the
adopted budget.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
approve the purchase of a 2013 all- electric aerial lift truck from Zerotruck Corporation in
the amount of $65,907 and appropriate an additional $20,000 of AQMD Grant Funds to
be included in the budget.
Approved-
Dominic LazzareW
City Manager