HomeMy WebLinkAboutAgenda - October 1, 2013CITY OF ARCADIA
City Council /Successor Agency to the Arcadia Redevelopment Agency
Adjourned Regular Meeting Agenda
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Tuesday, October 1, 2013, 6:00 p.m.
Location: City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia
Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or
accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or
accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make
reasonable arrangements to assure accessibility to the meeting.
CALL TO ORDER
ROLL CALL OF CITY COUNCIL MEMBERS
Mickey Segal, Mayor
John Wuo, Mayor Pro Tern
Peter Amundson, Council Member
Robert Harbicht, Council Member
Gary Kovacic, Council Member
PUBLIC COMMENTS (5 minute time limit each speaker)
Any person wishing to speak before the City Council is asked to complete a Speaker Card and
provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5)
minutes per person, unless waived by the City Council. Under the Brown Act, the City Council
is prohibited from discussing or taking action on any item not listed on the posted agenda.
CLOSED SESSION
a. Pursuant to Government Code Section 54957.6 to confer with labor negotiators:
City Negotiators: City Manager Lazzaretto, Assistant City Manager /Development
Services Director Kruckeberg, and Administrative Services Director Quach
Employee Organizations: Arcadia Public Works Employees Association, Arcadia City
Employees Association, Arcadia Police Civilian Employees Association, Arcadia
Police Officers' Association, Arcadia Firefighters' Association and unrepresented
employees: Department Heads, Division Managers, Supervisors, and Part -Time
employees.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, during normal business hours.
City Council Chamber
7:00 p.m.
CALL TO ORDER
INVOCATION
Reverend Stephen Wilson, Church of the Good Shepherd
PLEDGE OF ALLEGIANCE
Kurt Norwood, Deputy Fire Chief
ROLL CALL OF CITY COUNCIL MEMBERS
Mickey Segal, Mayor
John Wuo, Mayor Pro Tern
Peter Amundson, Council Member
Robert Harbicht, Council Member
Gary Kovacic, Council Member
REPORT FROM CITY ATTORNEY ON CLOSED SESSION ITEM
SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS
MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE
THE READING IN FULL
PRESENTATIONS
a. Proclaiming October 6 -12 as Fire Prevention Week.
PUBLIC HEARING
Any person wishing to speak before the City Council on a public hearing item is asked to
complete a Speaker Card noting the agenda item number and provide it to the City Clerk prior to
the start of the public hearing. Separate and apart from the applicant (who may speak longer in
the discretion of the City Council) each speaker is limited to five (5) minutes per person unless
waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing
or taking action on any item not listed on the posted agenda. The applicant may additionally
submit rebuttal comments, in the discretion of the City Council.
You are hereby advised that should you desire to legally challenge in court any action taken by
the City Council regarding any public hearing item, you may be limited to raising only those
issues and objections you or someone else raised at the public hearing or in written
correspondence delivered to the City Council at, or prior to, the public hearing.
a. Resolution No. 6995 upholdina the appeal of the Plannina Commission Denial of
Modification No. MP 13 -09 and Single- Family Architectural Design Review No.
SFADR 12 -106 with a Class 5 categorical exemption from the California
Environmental Quality Act (CEQA) for a new 7,322 square -foot, two - story, single -
family residence at 2314 S. Santa Anita Avenue. (Continued from September 17,
2013)
Recommended Action: Uphold the appeal, find that the project is exempt from
CEQA, conditionally approve the applications, and adopt Resolution No. 6995
PUBLIC COMMENTS (5 minute time limit each speaker)
Any person wishing to speak before the City Council is asked to complete a Speaker Card and
provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5)
minutes, unless waived by the City Council. Under the Brown Act, the City Council is prohibited
from discussing or taking action on any item not listed on the posted agenda. The matter will
automatically be referred to staff for appropriate response or action or will be placed on the
agenda of a future meeting.
REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the
City Council related to Meetings Attended at City Expense CAB 1234]).
2. CITY CLERK ITEMS
a. Appointments to the Arcadia Beautiful Commission.
Recommended Action: Make Appointments
3. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and can be acted on
by one roll call vote. There will be no separate discussion of these items unless a member of the
City Council, staff, or the public request that a specific item be removed from the Consent
Calendar for separate discussion and action.
a. Approve the Regular Meeting Minutes of September 17, 2013.
Recommended Action: Approve
b. Approve the closure of specific City streets for the 60th Annual Festival of Bands
Parade on Saturday, November 16, 2013.
Recommended Action: Approve
Accept all work performed by Doua Martin Contractina. Inc. for the 2012 -13
Annual Slurry Seal Project as complete; authorize the final payment to be made
in accordance with the contract documents, subject to retention of $25,245.26;
and appropriate an additional $29,591 from Proposition C Funds to be included
in the project budget.
Recommended Action: Accept
Authorize and direct the Citv Manaaer to approve the purchase of a 2013 all
electric aerial lift truck from Zerotruck Corporation in the amount of $65,907 and
appropriate an additional $20,000 of AQMD Grant Funds to be included in the
budget.
Recommended Action: Approve
e. Authorize and direct the City Manager to execute an agreement with EBSCO
Information Services for library subscription services for a period of one (1) year
with an option to renew for a maximum of three (3) additional one (1) year terms.
Recommended Action: Approve
Authorize and direct the Citv Manaaer to execute a contract with CDW
Government LLC for the purchase and installation of Smart Classroom
eauiament for Fire Station 106 utilizina 2012 State Homeland Securitv Grant
Program funds in an amount not to exceed $75,000
Recommended Action: Approve
Reject the apparent low bid from Sully - Miller Contracting Company, due to a
nonresponsive bid, authorize and direct the City Manager to execute a contract
with Gentry Brothers Inc. in the amount of $537,627.25 for the Rehabilitation of
the Asphalt Pavement on First Avenue between Duarte Road and Camino Real
Avenue, and on Tenth Avenue between Camino Real Avenue and the southerly
City limit, approve a 10% contingency, approve an additional appropriation of
$48,000 from STP -L funds and $12,000 from Gas Tax funds, and approve the
project as categorically exempt pursuant to Section 15301, Class 1(c) from the
requirements of the California Environmental Quality Act (CEQA).
Recommended Action: Approve
ADJOURNMENT
The City Council will adjourn this meeting to October 15, 2013, 6:00 p.m. in the City Council
Chamber Conference Room located at 240 W. Huntington Drive, Arcadia.
Welcome to the Arcadia City Council Meeting!
The City Council encourages public participation, and invites you to share your views on City business.
MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in
City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia
Library, and on the City's website at www.ci.arcadia.ca.us. Copies of individual Agenda Reports are available via email
upon request ( CityClerkGeneraI Mai Ibox a- ci.arcadia.ca.us). Documents distributed to a majority of the City Council after
the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia,
California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this
public meeting may result in the recording and broadcast of your image and /or voice as previously described.
CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at
each regular meeting for those in the audience who wish to address the City Council. The City requests that persons
addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible,
please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor
asks for those who wish to speak, and state your name and address for the record. Please provide the City Clerk with a
copy of any written materials used in your address to the City Council as well as a copy of any printed materials you wish
the City Clerk to distribute to the City Council.
MATTERS NOT ON THE AGENDA should be presented during the time designated as "PUBLIC COMMENTS."
In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his /her
discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State
law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically
be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting.
MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate
the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you
may proceed with your presentation within the five (5) minute time frame. The Mayor, at his /her discretion, may
shorten the speaking time limit to allow all speakers to address the City Council.
PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired.
Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall
be limited to five (5) minutes per person. The Mayor, at his /her discretion, may shorten the speaking time limit to
allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments.
AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have
generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully
informed about a matter before making its decision.
CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will
be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council,
Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and
acted on separately.
DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s)
of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly
conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being
heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the
proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may
reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to
adhere to the City's policy barring harassment based upon a person's race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or
such member or members of the Police Department, shall serve as the Sergeant -at -Arms of the City Council meeting.
The Sergeant -at -Arms shall carry out all orders and instructions given by the presiding official for the purpose of
maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be
placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable
Arcadia Municipal Code section.