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HomeMy WebLinkAboutItem 2d - Stone Pine Trees Removal Project\Lay DATE: October 15, 2013 TO: Honorable Mayor and City Council STAFF REPORT Public Works Services Department FROM: Tom Tait, Public Works Services Director By: Ken Herman, Deputy Public Works Services Director SUBJECT: ACCEPT ALL WORK PERFORMED BY THE ORIGINAL MOWBRAY'S TREE SERVICE FOR THE REMOVAL OF STONE PINE TREES (PHASE 3) PROJECT AS COMPLETE AND AUTHORIZE THE FINAL PAYMENT TO BE MADE IN ACCORDANCE WITH THE CONTRACT DOCUMENTS Recommendation: Approve SUMMARY On October 16, 2012, the City Council awarded a contract to The Original Mowbray's Tree Service in the amount of $76,270, for Removal of Stone Pine Trees (Phase 3) Project. The terms and conditions of this project have been complied with and the work has been performed satisfactorily for a total project cost of $71,394.20. This amount reflects the original contract amount of $76,270 minus quantity changes totaling $4,875.60 or 7% below the original contract amount. The terms and conditions of this project have been complied with, and the required work has been performed to staff's satisfaction. It is recommended that the City Council accept all work performed by The Original Mowbray's Tree Service as complete and authorize the final payment to be made in accordance with the contract documents. DISCUSSION Over the years, the Stone Pine trees in the Highland Oaks area north of Elkins Drive have caused significant damage to City streets, curbs and gutters, sewer laterals, sprinkler systems, and private property hardscape. There have also been several instances when trees or tree limbs have fallen due to the size of the trees. In response to hazards associated with these massive trees, the Public Works Services Department had an arborist review each Stone Pine tree in the Highland Oaks neighborhood and assess the condition of the tree. Accept Removal of Stone Pine Trees (Phase 3) Project October 15, 2013 Page 2 of 2 At the August 3, 2010 study session, the City Council directed the Public Works Services Department to move ahead with its plan to remove the Stone Pine trees in the Highland Oaks neighborhood north of Elkins Drive, and plant a replacement tree subject to the tree species in the Urban Forest Master Plan. On October 16, 2012, the City Council awarded a contract to The Original Mowbray's Tree Service for Removal of Stone Pine Trees (Phase 3) Project in the amount of $76,270. The terms and conditions of the tree removal contract have been complied with and the work has been performed satisfactorily for a total project cost of $71,394.20. This amount reflects the original contract amount of $76,270 minus quantity changes totaling $4,875.60 or 7% below the original contract amount. FISCAL IMPACT $140,000 has been budgeted in the Fiscal Year 2012 -13 Capital Improvement Budget for Phase 3 of the Project to rehabilitate City streets damaged by the Stone Pine trees and to remove and replace the Stone Pine trees. This portion of the work was completed for $71,394.20, which is within the approved contract budget. RECOMMENDATION It is recommended that the City Council accept all work performed by the Original Mowbray's Tree Service for the removal of Stone Pine Trees (Phase 3) Project as complete and authorize the final payment to be made in accordance with the contract documents Approved: Dominic reW City Manager Attachment: Project Location Map Removal of Stone Pine Trees Project No.: 33855813 G ND VIEW NORTH 4 CITY OF ARCADIA SIER DR o Q yy t FIRE a A7 0 w ORANGE GROVE H z S Q Q o Z � a m FOREST PARK COLORADO ST B = PROJECT COLORA FNIRA 'S LOCATION PARK ���\ mop NTA Lill S n2ACk — { U G ON R < o z A G Qe z < ?r J FAN O = g F ��� OC swTA ANRA M R Y GOLF COURSE rcF H TI < N w FAIRVIEW AVE A R C A D I A H S >Q 3 > 0 e < o Q DUARTE R t M O z 0 3 F a p Q N N REAL CAMIN REAL AV J J O z LL Q F U) J LONGDEN AV z w 3 0 CD LNE AK AV TUNAS UVE O K AN 1 0 a D LOCATION MAP NOT TO SCALE