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HomeMy WebLinkAboutItem 2f - Accessories for the City's water distribution systemGPVt�! 9 9D STAFF REPORT Public Works Services Department DATE: October 15, 2013 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Ken Herman, Deputy Public Works Services Director Craig Clark, Utilities Superintendent SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE YEAR CONTRACT EXTENSION WITH HD SUPPLY WATERWORKS FOR THE PURCHASE OF WATER PIPELINE FITTINGS, BRASS VALVES, AND OTHER RELATED ACCESSORIES FOR THE CITY'S WATER DISTRIBUTION SYSTEM IN THE AMOUNT OF $113,252 Recommendation: Approve SUMMARY On October 5, 2010, the City Council approved a contract with optional annual extensions to HD Supply Waterworks for the purchase of water pipeline fittings, brass valves, and related accessories to supply the Water Utilities Section with needed repair parts. HD Supply Waterworks has reached the end of their second contract extension and has submitted a written offer to extend the existing contract for an additional year with no increase in prices. Based on the excellent service provided by HD Supply Waterworks, it is recommended that the City Council authorize and direct the City Manager to execute a one year contract extension with HD Supply Waterworks for the purchase of water pipeline fittings, brass valves, and other related accessories for the City's water distribution system in the amount of $113,252. DISCUSSION The City's warehouse is responsible for the purchase and allocation of water pipeline fittings, brass valves, and other related accessories used on a daily basis by City maintenance crews to repair and maintain the City's water distribution system. It is critical that the warehouse retain the proper on -hand inventory levels to prevent an interruption to the City's water system. Contract Extension with HD Supply Waterworks October 15, 2013 Page 2 of 2 HD Supply Waterworks is the City's current provider for the purchase of water pipeline fittings and other related accessories and has reached the end of their second contract extension and has submitted a written offer to extend the existing contract for an additional year in accordance with the existing Agreement. The contractor's offer of extension does not reflect a change in price and all other conditions of the Agreement are to remain in effect. The City provides and maintains water services to nearly 55,000 residents through approximately 14,000 meter service connections. HD Supply Waterworks has proven capable of responding to the City's requests in a timely manner. This will be the last contract extension for these services and staff will rebid the acquisition of pipeline fittings and related accessories next year. FISCAL IMPACT Sufficient funds have been budgeted in the Fiscal Year 2013 -14 Water Services Operating Budgets for the purchase of water pipeline fittings, brass valves, and other related accessories for the City's water distribution system. RECOMMENDATIONS It is recommended that the City Council authorize and direct the City Manager to execute a one year contract extension with HD Supply Waterworks for the purchase of water pipeline fittings, brass valves, and other related accessories for the City's Water Distribution System in the amount of $113,252. Approved: Dominic Lazzar t City Manager