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HomeMy WebLinkAboutItem 2g - City vehicles repair parts contract, JJF O Rn.�9'y� r AuFU�nn� 3 STAFF REPORT Public Works Services Department DATE: October 15, 2013 TO: Honorable Mayor and City Council FROM: Tom Tait, Public Works Services Director By: Dave McVey, General Services Superintendent SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE YEAR CONTRACT EXTENSION WITH ERNIE'S AUTO PARTS FOR THE PURCHASE OF AUTOMOBILE REPAIR PARTS FOR CITY VEHICLES IN THE AMOUNT OF $31,877 Recommendation: Approve SUMMARY On November 2, 2010, the City Council approved a one year contract to Ernie's Auto Parts for the purchase of automobile repair parts for City vehicles. Ernie's Auto Parts has reached the end of their contract and has submitted a written offer to extend the existing contract for an additional year with no increase in prices. This is the last extension of the current contract. All other conditions of the agreement are to remain in effect. Based on the excellent service provided during the past year, it is recommended that the City Council authorize and direct the City Manager to approve a one year contract extension to Ernie's Auto Parts for the purchase of automobile repair parts for City vehicles in the amount of $31,877. DISCUSSION The Public Works Services Department's Fleet Section is responsible for the maintenance of all City vehicles and for the purchase of automotive parts and accessories. As part of the City's ongoing vehicle maintenance program, the Public Works Services Department purchases automobile parts, accessories, and brake services for safety and non - safety equipment. To minimize unnecessary vehicle down time, it is necessary to order items from local part suppliers who are able to provide needed parts in a very short time frame. Extend Auto Parts Contract October 15, 2013 Page 2 of 2 Ernie's Auto Parts is the City's current provider for the purchase of automobile repair parts for City vehicles. The City Council awarded a contract to Ernie's Auto Parts on November 2, 2010. Ernie's Auto Parts has reached the end of their contract and has submitted a written offer to extend the existing contract for an additional year with no increase in prices. The contract language allows for extensions subject to the approval of the City Council. This will be the third and final contract extension for Ernie's Auto Parts. The contract extension includes no increase in prices or services, and all other conditions of the contract remain the same. FISCAL IMPACT Funds are budgeted in each Department's Fiscal Year 2013 -14 Vehicle Maintenance Accounts for the purchase of automobile repair parts. RECOMMENDATION It is recommended that the City Council authorize and direct the City Manager to execute a one year contract extension with Ernie's Auto Parts for the purchase of automobile repair parts for City vehicles in the amount of $31,877. Approved: eN Dominic La ar City Manager