HomeMy WebLinkAboutItem 2h - Traffic Signal Maintenance ContractDATE:
TO:
FROM
STAFF REPORT
Public Works Services Department
October 15, 2013
Mayor and City Council
Tom Tait: Public Works Services Director
Prepared by: Dave McVey: General Services Superintendent
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE
YEAR CONTRACT WITH SIEMENS FOR EXTRAORDINARY REPAIRS
OF TRAFFIC SIGNALS IN THE AMOUNT OF $44,470, WITH THE
OPTION OF THREE ONE -YEAR EXTENSIONS
Recommendation: Approve
SUMMARY
The Public Works Services Department (PWSD) is responsible for the daily
maintenance and repair of approximately 60 signalized intersections within the City.
Extraordinary repairs and special work beyond normal maintenance, which are unable
to be performed by City staff, are handled by a contractor. To ensure that the City is
receiving the most competitive prices and quality services, a competitive bid process
was conducted to award an annual contract for extraordinary repairs of traffic signals.
On September 26, 2013, the City Clerk opened three sealed bids. Based on the bid
results, it is recommended that the City Council authorize and direct the City Manager to
execute a one year contract with Siemens for extraordinary repairs of traffic signals in
the amount of $44,470, with the option of three one -year extensions.
DISCUSSION
PWSD is responsible for the maintenance and repair of approximately 60 signalized
intersections within the City. This service includes replacing burnt out lamps, repairing
safety lights, minor repairs to damaged signal heads, monthly inspection of the signal
controllers at all intersections, and immediate field response to timing complaints and
blacked out intersections.
The purpose of the extraordinary traffic signal contract is to handle problems that are
above and beyond the expertise of the City's Signal /Street Light Technician. The
Award Traffic Signals Extraordinary Repairs Contract
October 15, 2013
Page 2 of 2
contractor also responds when a traffic signal has been knocked down or there is a
safety hazard to traffic. The specifications also include painting of signal heads, and
testing conflict monitors at all intersection to ensure that the traffic signals are
functioning properly.
A notice inviting bids was published in the City's adjudicated newspaper and bid
packages were distributed to local area vendors. The City Clerk publicly opened three
sealed bids on September 26, 2013, with the following result:
Bidder
Location
Base Bid
Siemens
Anaheim, CA
$44,470.00
Aegis ITS
Anaheim, CA
$53,949.00
CalWest Lighting Services, Inc.
Downey, CA
$78,478.75
The bid documents were reviewed for content and the background and competency of
the lowest, most responsive bidder was investigated. It was concluded that Siemens is
the lowest, most responsive, and responsible bidder to provide extraordinary repairs of
traffic signals. Siemens currently provides extraordinary traffic signal repairs to the City
and has done an excellent job; they also provide similar traffic signal repair services to
many other cities in the San Gabriel Valley.
FISCAL IMPACT
Funds in the amount of $47,700 have been budgeted in the Operating Budget for Fiscal
Year 2013 -14for extraordinary repairs of traffic signals.
RECOMMENDATION
It is recommended that the City Council authorize and direct the City Manager to
execute a one year contract with Siemens for extraordinary repairs of traffic signals in
the amount of $44,470, with the option of three one -year extensions
Approved
Dominic Lazzarett
City Manager