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HomeMy WebLinkAboutAgenda - November 19, 2013CITY OF ARCADIA City Council /Successor Agency to the Arcadia Redevelopment Agency Adjourned Regular Meeting Agenda L""=u Tuesday, November 19, 2013, 6:00 p.m. Location: City Council Chamber Conference Room, 240 W. Huntington Drive, Arcadia Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk at (626) 574 -5455. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting. CALL TO ORDER ROLL CALL OF CITY COUNCIL MEMBERS Mickey Segal, Mayor John Wuo, Mayor Pro Tern Peter Amundson, Council Member Robert Harbicht, Council Member Gary Kovacic, Council Member PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes per person, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the Claim of AFNI Insurance as Subrogee for Andrew Yengoyan. b. Pursuant to Government Code Section 54957.6 to confer with labor negotiators City Negotiators: City Manager Lazzaretto, Assistant City Manager /Development Services Director Kruckeberg, and Administrative Services Director Quach Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part -Time employees. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W Huntington Drive, Arcadia, California, during normal business hours. Pursuant to Government Code Section 54956.8, conference with Real Property Negotiators Property: 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue, 21 Morlan Place, property along Santa Clara Street with Assessor Parcel Number 5775 - 025 -908 (no address). Successor Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager /Development Services Director Jason Kruckeberg, and Economic Development Manager Jerry Schwartz. Negotiating Parties: Arcadia Successor Agency and Paul P. Rusnak Family Trust (Rusnak/Arcadia). Under Negotiation: Price and Terms of Payment. City Council Chamber 7:00 p.m. CALL TO ORDER INVOCATION Reverend Julie Bryant, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE Jason Kruckeberg, Assistant City Manager /Development Services Director ROLL CALL OF CITY COUNCIL MEMBERS Mickey Segal, Mayor John Wuo, Mayor Pro Tern Peter Amundson, Council Member Robert Harbicht, Council Member Gary Kovacic, Council Member REPORT FROM CITY ATTORNEY ON CLOSED SESSION ITEMS SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL PRESENTATIONS a. Presentation of certificate to Ralph Bicker for his 35 years of service as Architectural Review Board Chairperson for the Highland Homeowner's Association b. Donation of books by Author Julia Wu to the Arcadia Public Library PUBLIC COMMENTS (5 minute time limit each speaker) Any person wishing to speak before the City Council is asked to complete a Speaker Card and provide it to the City Clerk prior to the start of the meeting. Each speaker is limited to five (5) minutes, unless waived by the City Council. Under the Brown Act, the City Council is prohibited from discussing or taking action on any item not listed on the posted agenda. The matter will automatically be referred to staff for appropriate response or action or will be placed on the agenda of a future meeting. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to Meetings Attended at City Expense CAB 1234]). CONSENT CALENDAR All matters listed under the Consent Calendar are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless a member of the City Council, staff, or the public request that a specific item be removed from the Consent Calendar for separate discussion and action. a. Approve the Special and Regular Meeting Minutes of November 5, 2013. Recommended Action: Approve b. Adopt Resolution No. 6998 approvina Proaram Supplement Aareement No. 012 N to encumber Federal Aid Funds for the Pavement Rehabilitation Project for First Avenue and Tenth Avenue between Camino Real Avenue and the southerly City limit. Recommended Action: Adopt Authorize and direct the City Manager to execute a one year contract extension with Empire Cleaning Company for the purchase of janitorial supplies for various City facilities in the amount of $69,560. Recommended Action: Approve Authorize and direct the City Manager to execute a one year contract extension with J & S Striping for Street Striping and Pavement Marking Services in the amount of $85,000. Recommended Action: Approve e. Authorize and direct the City Manager to execute a contract with General Pump Company for inspection and rehabilitation of the Live Oak Well in an amount not to exceed $164,680. Recommended Action: Approve Authorize and direct the Citv Manaaer to execute a Professional Services Agreement with KOA Corporation for Engineering Design Services for the intersections of Huntington Drive and Santa Clara Street, and Huntington Drive and Colorado Place in the amount of $68,900, and approve a 10% contingency. Recommended Action: Approve Authorize and direct the City Manager to purchase 3,800 acre -feet of Imported Replacement Water from the Main San Gabriel Basin Watermaster for a total cost of $2,557,400. Recommended Action: Approve Approve the purchase of portable handheld radios from Day Wireless Systems for the Police Department from the Equipment Replacement Fund in the amount of $74,993.95; and waive the formal bid process. Recommended Action: Approve 2. CITY MANAGER ITEMS a. Adopt Resolution No. 6999 establishing compensation and related benefits for employees represented by the Arcadia Police Officers' Association (APOA) for April 1, 2014 through June 30, 2018. Recommended Action: Adopt b. Determination of format for the General Municipal Election to be held on April 8, 2014. Recommended Action: Conduct All Mail Ballot Election on April 8, 2014 ADJOURNMENT The City Council will adjourn this meeting in memory of Tom Muirhead, a long time Arcadian to December 3, 2013, 6:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. Welcome to the Arcadia City Council Meeting! The City Council encourages public participation, and invites you to share your views on City business. MEETINGS: Regular Meetings of the City Council are held on the first and third Tuesday of each month at 7:00 p.m. in City Council Chambers. A full City Council agenda packet with all backup information is available at City Hall, the Arcadia Library, and on the City's website at www.ci.arcadia.ca.us. Copies of individual Agenda Reports are available via email upon request ( CityClerkGeneral Mail box a- ci.arcadia.ca.us). Documents distributed to a majority of the City Council after the posting of this agenda will be available for review at the Office of the City Clerk, 240 W. Huntington Drive, Arcadia, California. Live broadcasts and replays of the City Council Meetings are on cable television. Your attendance at this public meeting may result in the recording and broadcast of your image and /or voice as previously described. CITIZEN PARTICIPATION: Your participation is welcomed and invited at all City Council meetings. Time is reserved at each regular meeting for those in the audience who wish to address the City Council. The City requests that persons addressing the City Council refrain from making personal, slanderous, profane, or disruptive remarks. Where possible, please submit a Speaker Card to the City Clerk prior to your comments, or simply come to the podium when the Mayor asks for those who wish to speak, and state your name and address for the record. Please provide the City Clerk with a copy of any written materials used in your address to the City Council as well as a copy of any printed materials you wish the City Clerk to distribute to the City Council. MATTERS NOT ON THE AGENDA should be presented during the time designated as "PUBLIC COMMENTS." In general, each speaker will be given five (5) minutes to address the City Council; however, the Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers time to address the City Council. By State law, the City Council may not discuss or vote on items not on the agenda. The matter will automatically be referred to staff for appropriate action or response or will be placed on the agenda of a future meeting. MATTERS ON THE AGENDA should be addressed when the City Council considers that item. Please indicate the Agenda Item Numbers(s) on the Speaker Card. Your name will be called at the appropriate time and you may proceed with your presentation within the five (5) minute time frame. The Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. PUBLIC HEARINGS AND APPEALS are items scheduled for which public input is either required or desired. Separate and apart from the applicant (who may speak longer in the discretion of the City Council), speakers shall be limited to five (5) minutes per person. The Mayor, at his /her discretion, may shorten the speaking time limit to allow all speakers to address the City Council. The applicant may additionally submit rebuttal comments. AGENDA ITEMS: The Agenda contains the regular order of business of the City Council. Items on the Agenda have generally been reviewed and investigated by the City Staff in advance of the meeting so that the City Council can be fully informed about a matter before making its decision. CONSENT CALENDAR: Items listed on the Consent Calendar are considered to be routine by the City Council and will be acted upon by one motion. There will be no separate discussion on these items unless a member of the City Council, Staff, or the public so requests. In this event, the item will be removed from the Consent Calendar and considered and acted on separately. DECORUM: While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the proceedings, including but not limited to, conduct that prevents other members of the audience from being heard when it is their opportunity to speak or which prevents members of the audience from hearing or seeing the proceedings. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. All persons attending the meeting are expected to adhere to the City's policy barring harassment based upon a person's race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, sexual orientation, or age. The Chief of Police, or such member or members of the Police Department, shall serve as the Sergeant -at -Arms of the City Council meeting. The Sergeant -at -Arms shall carry out all orders and instructions given by the presiding official for the purpose of maintaining order and decorum at the meeting. Any person who violates the order and decorum of the meeting may be placed under arrest and such person may be prosecuted under the provisions of Penal Code Section 403 or applicable Arcadia Municipal Code section. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection in the City Clerk's office located at 240 W. Huntington Drive, Arcadia, California, during normal business hours.