HomeMy WebLinkAboutItem 1c - Contract extension for janitorial supplies for City facilities�PyIFOR�yj9y�
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Public Works Services Department
DATE: November 19, 2013
TO: Honorable Mayor and City Council
FROM: Tom Tait, Public Works Services Director
By: Dave McVey, General Services Superintendent
SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A ONE
YEAR CONTRACT EXTENSION WITH EMPIRE CLEANING COMPANY
FOR THE PURCHASE OF JANITORIAL SUPPLIES FOR VARIOUS CITY
FACILITIES IN THE AMOUNT OF $69,560
Recommendation: Approve
SUMMARY:
The City's warehouse maintains an annual revolving inventory of janitorial supplies used
by all City departments for various City facilities. On December 6, 2011, the City
Council approved a contract with Empire Cleaning Company for the purchase of
janitorial supplies for various City facilities. The contract includes language for annual
extensions, subject to City Council approval. Empire Cleaning Company is reaching the
end of their first contract extension and has submitted a written offer to extend the
contract for one year with no increase in prices for janitorial supplies. All terms and
conditions of the contract will remain the same.
Based on the excellent service provided by Empire Cleaning Company during previous
years, it is recommended that the City Council authorize and direct the City Manager to
execute a one year contract extension with Empire Cleaning Company for the purchase
of janitorial supplies for various City facilities in the amount of $69,560.
DISCUSSION:
The Public Works Services Department is responsible for purchasing and distributing
janitorial supplies for City facilities. It is essential that the City's warehouse maintains
an adequate supply of cleaning supplies and paper goods in inventory to prevent
interruption of janitorial and cleaning services. Most items used in conjunction with
janitorial services and facilities maintenance are considered a revolving inventory item
and must be replenished to continue daily operations at City facilities. Some examples
of purchased items include toilet paper, toilet seat covers, waterless urinal cartridges,
paper towels, liquid hand soap, shovels, brooms, trash bags, disinfectants, batteries,
Extension of Janitorial Supplies Contract
November 19, 2013
Page 2 of 2
chalk paint, gloves, and paper cups. Last Fiscal Year, approximately $65,000 was
expended in janitorial supplies and paper goods for City facilities.
Empire Cleaning Company is the current vendor for these goods and has reached the
end of their first contract extension. The contract language allows for annual contract
extensions, subject to City Council approval. Empire Cleaning Company has submitted
a written offer to extend the contract for one year in accordance with the contract
agreement with no price increase to the items in the original bid.
FISCAL IMPACT:
Sufficient funds are available in each Department's Fiscal Year 2013 -14 Operating
Budgets for the purchase janitorial supplies.
RECOMMENDATION:
It is recommended that the City Council authorize and direct the City Manager to
execute a one year contract extension with Empire Cleaning Company for the purchase
of janitorial supplies for various City facilities in the amount of $69,560.
Approved:
Dominic La77arett6
City Manager