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HomeMy WebLinkAboutItem 1f - Contract for Huntington Intersections Improvements. GQsLIFORN —�9 A.6ust 5, 1903 V DATE: November 19, 2013 STAFF REPORT Development Services Department TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Philip A. Wray, Deputy Director of Development Services /City Engineer By. Kevin L. Merrill, Associate Engineer SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KOA CORPORATION FOR ENGINEERING DESIGN SERVICES FOR THE INTERSECTIONS OF HUNTINGTON DRIVE AND SANTA CLARA STREET AND HUNTINGTON DRIVE AND COLORADO PLACE IN THE AMOUNT OF $68,900, AND APPROVE A 10% CONTINGENCY Recommendation: Approve SUMMARY On December 18, 2012, the City Council accepted all work performed by All American Asphalt for the construction of the Huntington Drive Capacity Improvements Project, which included the intersections of Huntington Drive and Santa Clara Street and Huntington Drive and Colorado Place. Since that time, the Development Services Department (DSD) has continued to monitor the intersections to determine if the improvements are sufficient. Many of the improvements that were completed have been beneficial, but there have been a few areas where further evaluation is needed. KOA Corporation, who provided the design for the original project, submitted a proposal to provide a scope of work for traffic - related improvements for the subject intersections and surrounding area. In addition, KOA was asked to provide a proposal for a traffic analysis for the post- construction conditions, both short- and long -term, based on proposed projects and future growth. It is recommended that the City Council award a contract to KOA Corporation in the amount of $68,900 for the design of the Huntington Drive and Santa Clara Street and Huntington Drive and Colorado Place Traffic Improvements. Engineering Design Services — Huntington Drive and Santa Clara Street Improvements November 19, 2013 Page 2 of 3 BACKGROUND The Huntington Drive Capacity Improvement Project enhanced the capacity of three intersections on the Huntington Drive corridor; at Santa Anita Avenue, Santa Clara Street, and Colorado Place. The project added left turn lanes at Santa Anita Avenue, a right turn lane at Santa Clara Street, and a through lane at Colorado Place. The previous project was funded by a Metro Grant, with matching funds from the City's Transportation Impact Fee program, and came in well under budget. There is sufficient funding remaining in the project budget to make additional traffic improvements to Huntington Drive intersections as necessary. Because the grant was specifically for the Huntington Drive intersections, any additional expenditures of grant funding must be for the same locations. DISCUSSION The purpose of these engineering services is to provide design alternatives as necessary that will complement the work that has just recently been completed, and to provide a traffic analysis of the short- and long -term impacts of proposed development and future growth on this corridor. With regard to immediate short -term needs, the DSD has investigated the intersection in detail, consulted with the Police Department and others who frequent the intersection for their feedback, and incorporated citizen complaints related to the intersection. From these efforts, the following scope of work has been developed: • Consider operational improvements for southbound to westbound right -turns to eliminate the conflict with the northbound to westbound left -turn movement. • Add enhancements to the raised median, and striping for the northbound to eastbound right- turns. • Install raised median to block left -turns at San Rafael Road. • Enhance pedestrian improvements at the southwest corner, and along the frontage of the 100 to 1 Club. • Restripe Santa Clara Street from Huntington Drive to Santa Anita Avenue to install a two -way left -turn median with optional Class II bike lanes. Removal of on- street parking will be necessary to accommodate the revised striping. • Improve the pedestrian crosswalk phasing sequence at Colorado Place and Huntington Drive intersection. • Propose traffic signal coordination improvements. • Miscellaneous striping and signage modifications. Engineering Design Services — Huntington Drive and Santa Clara Street Improvements November 19, 2013 Page 3 of 3 In addition, the scope of the services includes a traffic analysis for the Huntington Corridor from Santa Clara Street to Colorado Place to look at the short -term impacts of all the proposed new projects in the area, and the longer term impacts of additional growth. This analysis will include alternatives for widening this segment of Huntington Drive and the associated impacts on surrounding properties. KOA Corporation was the design engineer for the initial improvements to the Huntington Drive Corridor. They were very responsive and performed their services exceptionally well, as reflected in the outcome of the project, with very few problems or change orders. Because of their history and their performance, they have been asked to provide a proposal for these services. They have submitted a proposal in the amount of $68,900. FISCAL IMPACT The project was budgeted in the FY 2009 -10, FY 2010 -11, and FY 2011 -12 Capital Improvement Program, with $1,976,000 from Metro and $711,000 in Proposition C funds, for a total budget of $2,687,000. Approximately $1,800,000 has been spent thus far on design and construction of the initial project. The balance of the grant funding can only be spent within the general scope of the initial project. Therefore, there are sufficient funds remaining to cover the design of this project. RECOMMENDATION It is recommended that the City Council authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for Engineering Design Services for the intersections of Huntington Drive and Santa Clara Street, and Huntington Drive and Colorado Place in the amount of $68,900, and approve a 10% contingency. Approved-- Dominic Lazzar d City Manager JK:PAW:KM:pa . GQsLIFORN —�9 A.6ust 5, 1903 V DATE: November 19, 2013 STAFF REPORT Development Services Department TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Philip A. Wray, Deputy Director of Development Services /City Engineer By. Kevin L. Merrill, Associate Engineer SUBJECT: AUTHORIZE AND DIRECT THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KOA CORPORATION FOR ENGINEERING DESIGN SERVICES FOR THE INTERSECTIONS OF HUNTINGTON DRIVE AND SANTA CLARA STREET AND HUNTINGTON DRIVE AND COLORADO PLACE IN THE AMOUNT OF $68,900, AND APPROVE A 10% CONTINGENCY Recommendation: Approve SUMMARY On December 18, 2012, the City Council accepted all work performed by All American Asphalt for the construction of the Huntington Drive Capacity Improvements Project, which included the intersections of Huntington Drive and Santa Clara Street and Huntington Drive and Colorado Place. Since that time, the Development Services Department (DSD) has continued to monitor the intersections to determine if the improvements are sufficient. Many of the improvements that were completed have been beneficial, but there have been a few areas where further evaluation is needed. KOA Corporation, who provided the design for the original project, submitted a proposal to provide a scope of work for traffic - related improvements for the subject intersections and surrounding area. In addition, KOA was asked to provide a proposal for a traffic analysis for the post- construction conditions, both short- and long -term, based on proposed projects and future growth. It is recommended that the City Council award a contract to KOA Corporation in the amount of $68,900 for the design of the Huntington Drive and Santa Clara Street and Huntington Drive and Colorado Place Traffic Improvements. Engineering Design Services — Huntington Drive and Santa Clara Street Improvements November 19, 2013 Page 2 of 3 BACKGROUND The Huntington Drive Capacity Improvement Project enhanced the capacity of three intersections on the Huntington Drive corridor; at Santa Anita Avenue, Santa Clara Street, and Colorado Place. The project added left turn lanes at Santa Anita Avenue, a right turn lane at Santa Clara Street, and a through lane at Colorado Place. The previous project was funded by a Metro Grant, with matching funds from the City's Transportation Impact Fee program, and came in well under budget. There is sufficient funding remaining in the project budget to make additional traffic improvements to Huntington Drive intersections as necessary. Because the grant was specifically for the Huntington Drive intersections, any additional expenditures of grant funding must be for the same locations. DISCUSSION The purpose of these engineering services is to provide design alternatives as necessary that will complement the work that has just recently been completed, and to provide a traffic analysis of the short- and long -term impacts of proposed development and future growth on this corridor. With regard to immediate short -term needs, the DSD has investigated the intersection in detail, consulted with the Police Department and others who frequent the intersection for their feedback, and incorporated citizen complaints related to the intersection. From these efforts, the following scope of work has been developed: • Consider operational improvements for southbound to westbound right -turns to eliminate the conflict with the northbound to westbound left -turn movement. • Add enhancements to the raised median, and striping for the northbound to eastbound right- turns. • Install raised median to block left -turns at San Rafael Road. • Enhance pedestrian improvements at the southwest corner, and along the frontage of the 100 to 1 Club. • Restripe Santa Clara Street from Huntington Drive to Santa Anita Avenue to install a two -way left -turn median with optional Class II bike lanes. Removal of on- street parking will be necessary to accommodate the revised striping. • Improve the pedestrian crosswalk phasing sequence at Colorado Place and Huntington Drive intersection. • Propose traffic signal coordination improvements. • Miscellaneous striping and signage modifications. Engineering Design Services — Huntington Drive and Santa Clara Street Improvements November 19, 2013 Page 3 of 3 In addition, the scope of the services includes a traffic analysis for the Huntington Corridor from Santa Clara Street to Colorado Place to look at the short -term impacts of all the proposed new projects in the area, and the longer term impacts of additional growth. This analysis will include alternatives for widening this segment of Huntington Drive and the associated impacts on surrounding properties. KOA Corporation was the design engineer for the initial improvements to the Huntington Drive Corridor. They were very responsive and performed their services exceptionally well, as reflected in the outcome of the project, with very few problems or change orders. Because of their history and their performance, they have been asked to provide a proposal for these services. They have submitted a proposal in the amount of $68,900. FISCAL IMPACT The project was budgeted in the FY 2009 -10, FY 2010 -11, and FY 2011 -12 Capital Improvement Program, with $1,976,000 from Metro and $711,000 in Proposition C funds, for a total budget of $2,687,000. Approximately $1,800,000 has been spent thus far on design and construction of the initial project. The balance of the grant funding can only be spent within the general scope of the initial project. Therefore, there are sufficient funds remaining to cover the design of this project. RECOMMENDATION It is recommended that the City Council authorize the City Manager to execute a Professional Services Agreement with KOA Corporation for Engineering Design Services for the intersections of Huntington Drive and Santa Clara Street, and Huntington Drive and Colorado Place in the amount of $68,900, and approve a 10% contingency. Approved-- Dominic Lazzar d City Manager JK:PAW:KM:pa