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Home My WebLink AboutItem 2a - Special and Regular Meeting of November 19, 201355:0117 CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY SPECIAL MEETING MINUTES TUESDAY, NOVEMBER 19, 2013 CALL TO ORDER - Mayor Segal called the Special meeting to order at 5:30 p.m. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Harbicht, Kovacic, Wuo and Segal ABSENT: None PUBLIC COMMENTS (5 minutes per person) — No one appeared. a. Report, discussion, and direction concerning the proposed "Seabiscuit Pacifica" Specific Plan Project at 130 West Huntington Drive (Santa Anita Inn site). Assistant City Manager /Development Services Director Kruckeberg and Continental Assets Management Sr. President Andy Chang provided a presentation of the proposed "Seabiscuit Pacifica" Special Plan project at 130 West Huntington Drive (Santa Anita Inn site). After some discussion, it was the consensus of the City Council that this item be continued to the December 3, 2013, meeting. No other business was discussed. The Special Meeting ended at 6:20 p.m. AN Gene Glasco, City Clerk Lisa Mussenden Chief Deputy City Clerk 11 -19 -13 55:0118 CITY COUNCIL /SUCCESSOR AGENCY TO THE ARCADIA REDEVELOPMENT AGENCY REGULAR MEETING MINUTES TUESDAY, NOVEMBER 19, 2013 CALL TO ORDER - Mayor Segal called the meeting to order at 6:20 p.m. in the Council Chamber Conference Room. ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Harbicht, Kovacic, Wuo, and Segal ABSENT: None PUBLIC COMMENTS - No one appeared CLOSED SESSION a. Pursuant to Government Code Section 54956.9(d)(1) to confer with legal counsel regarding the Claim of AFNI Insurance as Subrogee for Andrew Yengoyan. b. Pursuant to Government Code Section 54957.6 to confer with labor negotiators City Negotiators: City Manager Lazzaretto, Assistant City Manager /Development Services Director Kruckeberg, and Administrative Services Director Quach Employee Organizations: Arcadia Public Works Employees Association, Arcadia City Employees Association, Arcadia Police Civilian Employees Association, Arcadia Police Officers' Association, Arcadia Firefighters' Association and unrepresented employees: Department Heads, Division Managers, Supervisors, and Part -Time employees. Pursuant to Government Code Section 54956.8, conference with Real Property Negotiators Property: 101 -111 North Santa Anita Avenue, 121 -159 North Santa Anita Avenue, 21 Morlan Place, property along Santa Clara Street with Assessor Parcel Number 5775- 025 -908 (no address). Successor Agency Negotiators: City Manager Dominic Lazzaretto, Assistant City Manager /Development Services Director Jason Kruckeberg, and Economic Development Manager Jerry Schwartz. Negotiating Parties: Arcadia Successor Agency and Paul P. Rusnak Family Trust (Rusnak/Arcadia). Under Negotiation: Price and Terms of Payment. By unanimous vote, 5 -0, the City Council added a Closed Session item pursuant to Government Code Section 54956.9(d)(2), anticipated litigation regarding the possible filing of a Superior Court complaint. The Closed Session ended at 6:55 p.m. No reportable actions were taken. 11 -19 -13 55:0119 CITY COUNCIL REGULAR MEETING CALL TO ORDER - Mayor Segal called the regular meeting to order at 7:00 p.m. INVOCATION - Reverend Carol Locke, Arcadia Episcopal Church of the Transfiguration PLEDGE OF ALLEGIANCE — Jason Kruckeberg, Assistant City Manager /Development Services Director ROLL CALL OF CITY COUNCIL MEMBERS PRESENT: Council Member Amundson, Harbicht, Kovacic, Wuo, and Segal ABSENT: None REPORT FROM CITY ATTORNEY REGARDING CLOSED SESSION ITEMS City Attorney Deitsch reported that the City Council convened to a Special Meeting in order to consider the one item listed on the posted agenda regarding a proposed "Seabiscuit Pacifica" Special Plan project at 130 West Huntington Drive (Santa Inn site); and announced that the City Council continued the item to December 3, 2013. City Attorney Deitsch further reported that the City Council convened to a Closed Session to consider the three items listed on the posted agenda. City Attorney Deitsch announced that prior to going into Closed Session, the City Council, by unanimous vote, 5 -0, added a Closed Session item pursuant to Government Code Section 54956.9(d)(2), anticipated litigation, regarding the possible filing of a Superior Court complaint; no reportable actions were taken. SUPPLEMENTAL INFORMATION FROM CITY MANAGER REGARDING AGENDA ITEMS City Manager Lazzaretto announced there was no supplemental agenda information. MOTION TO READ ALL ORDINANCES AND RESOLUTIONS BY TITLE ONLY AND WAIVE THE READING IN FULL A motion was made by Council Member Amundson, seconded by Mayor Pro Tern Wuo, to read all ordinances and resolutions by title only and waive the reading in full. PRESENTATIONS a. Presentation of a Certificate of Appreciation to Ralph Bicker for his 35 years of service as Chairperson of the Highlands Homeowners Association Architectural Review Board b. Donation of books by Author Julia Wu to the Arcadia Public Library PUBLIC COMMENTS Cheryl Tarsala, President, Dana Middle School PTSA provided a brief report regarding various achievements, projects and activities which have taken place at Dana Middle School. 11 -19 -13 55:0120 Gail Marshall and Beth Costanza appeared and provided an update on the Thoroughbred Walk of Fame project, and thanked the City Council for their continued support; Ms. Marshall indicated that they are still in need of $10,000 to order all 60 plaques, and solicited donations from anyone wanting to be involved in the project. REPORTS FROM MAYOR, CITY COUNCIL AND CITY CLERK (including reports from the City Council related to meetings attended at City, expense CAB 1234]). Council Member Kovacic wished his mother Florence Kovacic a Happy Birthday; he commented on the successful book signing event at the Church of the Good Shepherd, and provided information on where to purchase the "More Visions of Arcadia" book on the City's website; he thanked Arcadia's Best Foundation and Scott Hettrick for hosting the book signing event, and thanked the City Manager's staff for their assistance; he announced the Foothill Unity Church Thanksgiving and Christmas food distribution event at the Los Angeles County Arboretum and provided information on how to volunteer, and thanked Council Member Amundson for his fork - lifting donation to the event; he congratulated Ralph Bicker for his 35 years of "thankless" service to the Highlands Homeowners Association Architectural Review Board; and commented on the 150 year anniversary of the Gettysburg Address. Mayor Pro Tern Wuo also congratulated Ralph Bicker for his 35 years of service to the Highlands Homeowners Association; he thanked Dr. Julia Wu for her donation of books to the Arcadia Library; and wished everyone a Happy Thanksgiving. Council Member Harbicht announced that he attended the National Lawn Bowling Championship opening ceremonies which were held in Arcadia; he shared some stories on his recent trip to Eastern Europe and the devastation that a wrong economic system can bring to a country. Council Member Amundson announced that the Arcadia Beautiful Commission will be accepting nominations for holiday awards, and provided information on the Santa Squad and holiday decoration judging process; he congratulated Council Member Kovacic on his "More Visions of Arcadia" book; he also commented on the Gettysburg Address anniversary, and also wished everyone a Happy Thanksgiving. City Clerk Glasco also congratulated Ralph Bicker for his years of service to the Highlands Homeowners Association; he commented on the Festival of Bands parade; he noted that state and local laws require dogs be vaccinated and licensed, and provided information on how to obtain a dog license from the Pasadena Humane Society & SPCA. Mayor Segal congratulated Council Member Kovacic on his "More Visions of Arcadia" book and encouraged everyone to purchase the book and enjoy the stories of the community. He announced to Mrs. Marshall and Ms. Costanza (who were still in the audience) that by Friday he will make sure that the Thoroughbred Walk of Fame project has the additional $10,000 needed to purchase the remainder of the plaques. CONSENT CALENDAR a. Approve the Special and Regular Meeting Minutes of November 5, 2013. Recommended Action: Approve 11 -19 -13 55:0121 b. Adopt Resolution No. 6998 aaarovina Proaram SuaDlement Aareement No. 012 -N to encumber Federal Aid Funds for the Pavement Rehabilitation Project for First Avenue and Tenth Avenue between Camino Real Avenue and the southerly City limit. Recommended Action: Adopt Authorize and direct the City Manager to execute a one year contract extension with Empire Cleaning Company for the purchase of janitorial supplies for various City facilities in the amount of $69,560. Recommended Action: Approve Authorize and direct the City Manager to execute a one year contract extension with J & S Striping for Street Striping and Pavement Marking Services in the amount of $85,000. Recommended Action: Approve e. Authorize and direct the City Manager to execute a contract with General Pump Company for inspection and rehabilitation of the Live Oak Well in an amount not to exceed $164,680. Recommended Action: Approve Authorize and direct the Citv Manaaer to execute a Professional Services Aareement with KOA Corporation for Engineering Design Services for the intersections of Huntinaton Drive and Santa Clara Street. and Huntinaton Drive and Colorado Place in the amount of $68,900, and approve a 10% contingenc Recommended Action: Approve Authorize and direct the City Manager to purchase 3,800 acre -feet of Imported Replacement Water from the Main San Gabriel Basin Watermaster for a total cost of $2,557,400. Recommended Action: Approve Approve the purchase of portable handheld radios from Day Wireless Systems for the Police Department from the Equipment Replacement Fund in the amount of $74,993.95; and waive the formal bid process. Recommended Action: Approve It was moved by Council Member Amundson, seconded by Council Member Harbicht, and carried on roll call vote to approve Consent Calendar Items 1.a through 1.h AYES: Council Member Amundson, Harbicht, Kovacic, Wuo, and Segal NOES: None ABSENT: None 2. CITY MANAGER ITEMS a. Adopt Resolution No. 6999 establishing compensation and related benefits for employees represented by the Arcadia Police Officers' Association (APOA) for April 1, 2014 through June 30, 2018. Recommended Action: Adopt 11 -19 -13 55:0122 City Manager Lazzaretto and Administrative Services Director Quach presented the staff report. The City Council congratulated everyone involved in the negotiation process, and thanked City Manager Lazzaretto, Asst. City Manager /Development Services Director Kruckeberg, Administrative Services Director Quach, Police Chief Guthrie and the APOA for their efforts and hard work in assisting with the negotiations. It was moved by Mayor Segal, seconded by Mayor Pro Tern Wuo, and carried on roll call vote to adopt Resolution No. 6999 establishing compensation and related benefits for employees represented by the Arcadia Police Officers' Association (APOA) for April 1, 2014 through June 30, 2018. AYES: Council Member Segal, Wuo, Amundson, Harbicht and Kovacic NOES: None ABSENT: None a. Determination of format for the General Municipal Election to be held on April 8, 2014. Recommended Action: Conduct All Mail Ballot Election on April 8, 2014 City Manager Lazzaretto presented the staff report. It was moved by Mayor Pro Tern Wuo, seconded by Council Member Harbicht, and carried on roll call vote to conduct the General Municipal Election on April 8, 2014, as an all mail ballot election; and direct staff prepare the appropriate resolutions for adoption at the December 3, 2013, City Council meeting. AYES: Council Member Wuo, Harbicht, Amundson, Kovacic, and Segal NOES: None ABSENT: None ADJOURNMENT Mayor Segal adjourned this meeting at 8:20 p.m. in memory of Tom Muirhead, a long time Arcadian to December 3, 2013, 5:00 p.m. in the City Council Chamber Conference Room located at 240 W. Huntington Drive, Arcadia. in Gene Glasco, City Clerk Lisa Mussenden Chief Deputy City Clerk /Records Manager 11 -19 -13