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HomeMy WebLinkAboutItem 2c - Agreement to complete Phase 2 of ITS. GQsLIFORN —�9 A.6ust 5, 1903 V DATE: January 7, 2014 STAFF REPORT Development Services Department TO: Honorable Mayor and City Council FROM: Jason Kruckeberg, Assistant City Manager /Development Services Director Philip A. Wray, Deputy Director of Development Services /City Engineer By. Kevin L. Merrill, Associate Engineer SUBJECT: PROFESSIONAL SERVICES AGREEMENT WITH KLD ENGINEERING, P.C., IN THE AMOUNT OF $576,204 TO PROVIDE AN ADAPTIVE TRAFFIC CONTROL SYSTEM TO COMPLETE PHASE 2 OF THE INTELLIGENT TRANSPORTATION SYSTEM (ITS) MASTER PLAN, AUTHORIZE A 10% CONTINGENCY, AND ADOPT A CATEGORICAL EXEMPTION PURSUANT TO SECTION 15301(c) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) Recommendation: Approve SUMMARY Approximately two years ago, the City of Arcadia began implementation of Phase 2 of the Intelligent Transportation System (ITS) Master Plan utilizing a grant from Los Angeles County Metropolitan Transportation Authority (Metro) to add elements to the City's local Traffic Control System (TCS). Phase 2 was divided into two projects. The first project was the design and installation of TCS elements for an additional 15 traffic signals and 12 video cameras as well as the installation of conduit and fiber optics lines to expand the City's network. The second project of Phase 2 is to purchase and implement an adaptive traffic control system. An adaptive system involves new technology that provides more efficiency and flexibility for traffic signal operations. The City recently issued a formal request for proposals to five qualified traffic system engineering consultants, and received four (4) proposals to provide professional services for an adaptive traffic control system. After extensive review of the proposals, KLD Engineering, P.C. was selected to provide design and implementation of the adaptive system in the amount of $576,204. Staff Report — Arterial ITS Phase 2 January 7, 2014 Page 2 of 4 BACKGROUND The first part of the implementation of Phase 2 of the City's ITS Master Plan was to design and install conduit, fiber optics lines, and CCTV cameras, and connect 15 more traffic signals to the City's TCS. This work was completed in June 2013. With these improvements, the City now has 49 of its 59 traffic signals connected to the system using the TransSuite software with the ability to coordinate signal timing, make immediate changes, and respond to problems quickly. Also, the City can monitor traffic flow conditions by use of video and graphical map interfaces. Lastly, the City's TCS is currently sending daily traffic signal information to the Los Angeles County Information Exchange Network (IEN), providing a regional benefit to traffic management throughout the San Gabriel Valley. The City of Arcadia now has the ability to expand its TCS to include an adaptive traffic control system to automate traffic signal response to traffic demands on the system, as well as improve overall performance of existing streets in the network. Specifically, an adaptive system can provide the following features: • React instantly to changing traffic patterns instead of staying with the current fixed (time of day) signal timing • Optimize and adjust signal timing in real -time when traffic patterns change • Accommodate side street traffic with less delay, especially when traffic on the primary streets is minimal or has random gaps As traffic congestion in Arcadia continues to grow, it is becoming increasingly important that the City continue to improve management of traffic flow and reduce travel times in order to maximize the efficiency of City streets. The project scope, as currently approved by Metro, is to design and install an adaptive traffic control system at key intersections, primarily around the proposed Arcadia Gold Line Station and connections to the 1 -210 freeway (see exhibit, yellow highlighted intersections). The selected traffic signals will be upgraded with new controllers and software to enhance the system. DISCUSSION The City issued a formal request for proposals to five qualified traffic system engineering consultants, and received four proposals. The City requested that the consultants propose their adaptive systems on a unit cost per intersection basis. The unit costs of each of the four proposals are as follows: Staff Report — Arterial ITS Phase 2 January 7, 2014 Page 3 of 4 COMPANY AMOUNT KLD Engineering $17,461 Iteris $23,052 TransCore $35,434 KOA Corporation $39,830 Upon review of the four proposals received, the City selected the ACDSS system, developed by KLD Engineering, P.C. This system provides the following features: • Compatible with existing traffic control infrastructure and multiple types of controllers • Able to utilize various detection methods (i.e. video and loop) • Capable of handling unsaturated and oversaturated traffic conditions • Capable of communication with multiple intersections on the grid networks, not just linear corridors • User defined periods to run the system according to a schedule, and the ability to turn on or off manually • Capable of handling short -term traffic variations (i.e. special events) ACDSS is compatible with the City's existing TransSuite TCS software, as an add -on module. Communications between ACDSS and the traffic signal controllers are accommodated through the TransSuite system. This means that no additional communication improvements are required, which is not necessarily the case with other proposers. While the City has not worked with KLD previously, New York City contracts with KLD and recommends them highly. Based on KLD's unit cost, the City requested 33 intersections to be included in their proposal. ENVIRONMENTAL IMPACT This project is categorically exempt per Section 15301(c) of the California Environmental Quality Act (CEQA), covering alterations or improvements to existing facilities. This is because it is replacing equipment and upgrading existing traffic signals with an adaptive traffic control system to improve the efficiency of the existing road and traffic signal network. FISCAL IMPACT The project was budgeted in the FY 2009 -10, FY 2010 -11, and FY 2011 -12 Capital Improvement Program, with $1,976,000 from Metro and $711,000 in Proposition C funds, for a total budget of $2,687,000. Approximately $1,827,000 has been spent and encumbered thus far on design, construction, and other portions of the overall project. Staff Report — Arterial ITS Phase 2 January 7, 2014 Page 4 of 4 With the proposal amount of $576,204, and an additional 10% contingency, there are sufficient funds to cover the design and implementation of this project. RECOMMENDATION Authorize and direct the City Manager to execute a Professional Services Agreement with KLD Engineering, P.C., in the amount of $576,204 to provide an Adaptive Traffic Control System to complete Phase 2 of the Intelligent Transportation System (ITS) Master Plan, authorize a 10% contingency, and adopt a categorical exemption pursuant to Section 15301(c) of the California Environmental Quality Act (CEQA). Dominic Laa d CIty Manager Attachment �r forl MY !� �A11�lBRI��l� a � n � a 0 � t 1 1 i + .. J ZU IL -yA 1., 1 r INTERSECTIONS (Planned lnWwnnectj INTERSECTIONS Tiafflc Conftl) - -4 CAMPUS Lt :... , 1 f��1�1�a�:,�1 LEGEND ,: � _ f EMS71NG i IV 4 11 47r t' !7S- PHASE! ..J ...� �; .f'' ^. FIBER &CONDUIT r -yA 1., 1 r INTERSECTIONS (Planned lnWwnnectj INTERSECTIONS Tiafflc Conftl) ..CA�N4GlR�AL�fB: Ali Ll1NflREA'L�,iIE: '�'� � 1 f��1�1�a�:,�1 LEGEND ,: � _ f EMS71NG t' !7S- PHASE! ..J ...� �; ^. FIBER &CONDUIT AV r WIRELESS Ij j. - .INTERSECTIONS - ". " +� � � ' 0J. (Eriang Inbirmned) ® CCTV CAMERAS (ANALOG) VIDEO DETECTION , 17S- PHASE2 ' LAS �INk Bps W, FIBER 8 CONDUIT 1., 1 r INTERSECTIONS (Planned lnWwnnectj INTERSECTIONS Tiafflc Conftl) (Adaptive 3, CCTV C (DIGITAL) (DIGITA DEVELOPMENT SERVICES DEPARTMENT ITS ARTERIAL DEVELOPMENT ADAPTIVE TRAFFIC CONTROL SYSTEM .file f ER: KEVIN MtERRILL /7/2014 NTS NORTH